AKS Engineering and Forestry ~ C160008 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
(THIS FORM MUST A CCOMPANY EVER Y CONTRACT)
Contract Title: Saxony Property Survey '`slumber- C160008
Contiaetor: -UZZS Engineering and Forestiy Contract Total: ' 6,475
Conttact Oven-lea: Perform suryej on Sa-xoti� property
Initial Risk Level: ❑ E:,treme ❑ High ❑Moderate 0 Low
Risk Reduction Steps:
Risk Comments
Risk Signature:
Contract:Manager: Sean Farrelly E•:rt- 2420 Department: CD
Tvpe: ❑ Purchase Agreement ❑ Personal Service ❑ General Service ❑ Public Improvement
❑ IG tAL ❑ Other: Professional Services Start Date.: 7/15/15 End Date: 12/31/15
Quotcs/Bids/Proposal. FIRM Amo w/Sco .
AKS 1
Westlake Consultants 2
Account Stang: Fund-Division-Account Work Order— Activilg LIze Amount
Year 1 940-8000-56005 97013-130 $6,475
Year 2
Year 3
Year 4
Year 5
Approvals - LCRB Date:
Department Comments:
Department Signature:
Purchasing Comments-
Puichasing Signature:
Citi-Manager Coinme
Citi Manager Signature-
After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract# �-✓
CITY OF TIGARD,OREGON
PROFESSIONAL SERVICES AGREEMENT
SAXONY PROPERTY SURVEY
THIS AGREEMENT, made and entered into this 156' day of July, 2015, by and between the City
of Tigard, a municipal corporation, hereinafter referred to as the "City," and AKS Engineering &
Forestry,hereinafter referred to as the "Consultant."
RECITALS
WHEREAS, the City's 2015-2016 fiscal year budget provides for consultant services for the
redevelopment studies project;and
WHEREAS,the accomplishment of the work and services described in this Agreement is necessary
and essential to the program of the City;and
WHEREAS, the Cit; desires to engage the Consultant to render services for the project described
in this Agreement, and the Consultant is willing and qualified to perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties
hereby agree as follows:
1. Consultant's Scope of Services
The Consultant shall perform professional sung and natural resource services relevant to the
Project in accordance with the terms and conditions set forth herein,and as provided in Exhibit
A,which is attached hereto and by this reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution by the City's Local Contract
Review Board,and shall expire,unless otherwise terminated or extended, on completion of the
work or December 31, 2015 whichever comes first. All work under this Agreement shall be
completed prior to the expiration of this Agreement.
3. Consultant's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit A of this Agreement,and
for services required in the fulfillment of Paragraph 1, the Consultant shall be paid
on an hourly rate based upon the "Schedule of Rates" in Exhibit B of this agreement,
which shall constitute full and complete payment for said services and all
expenditures which may be made and expenses incurred, except as otherwise
expressly provided in this Agreement. The Basic Fee shall not exceed the amount of
Six Thousand Four Hundred Seventy Five and NO/100 Dollars ($6,475.00) without
prior written authorization.
2) The Parties hereto do expressly agree that the Basic Fee is based upon the Scope of
Services to be provided by the Consultant and is not necessarily related to the
estimated construction cost of the Project. In the event that the actual construction
cost differs from the estimated construction cost,the Consultant's compensation will
not be adjusted unless the Scope of Sen-ices to be provided by the Consultant
changes and is authorized and accepted by the City.
B. Pgyment Schedule for Basic Fee
Payments shall be made upon receipt of billings based on the work completed. Billings
shall be submitted by the Consultant periodically, but not more frequend than monthly.
Payment by the City shall release the City from any further obligation for payment to the
Consultant for service or sen-ices performed or expenses incurred as of the date of the
statement of services. Payment shall be made only for work actually completed as of the
date of invoice. Payment shall not be considered acceptance or approval of any work or
waiver of any defects therein.
C. Payment for Special Services
Only when directed in writing by the City, the Consultant shall furnish or acquire for the
City the professional and technical services based on the hourly rate schedule as
described in Exhibit B of this contract for minor project additions and/or alterations.
D. Certified Cost Records
The Consultant shall furnish certified cost records for all billings pertaining to other than
lump sum fees to substantiate all charges. For such purposes, the books of account of
the Consultant shall be subject to audit by the City. The Consultant shall complete work
and cost records for all billings on such forms and in such manner as will be satisfactory
to the City.
E. Contract Identification
The Consultant shall furnish to the City its employer identification number, as
designated by the Internal Revenue Service, or social security number, as the City deems
applicable.
F. Payment—General
1) Consultant shall pay to the Department of Revenue all sums withheld from
employees pursuant to ORS 316.167.
2) Consultant shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one week except for individuals under the contract who are
excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
3) Consultant shall promptly, as due, make payment to any person, co-partnership,
association or corporation, furnishing medical, surgical and hospital care or other
needed care and attention incident to sickness or injury to the employees of
Consultant or all sums which Consultant agrees to pay for such services and all
moneys and sums which Consultant collected or deducted from the wages of
employees pursuant to any law, contract or agreement for the purpose of providing
or paying for such service.
4) The City certifies that sufficient funds are available and authorized for expenditure to
finance costs of this contract.
5) Consultant shall make payments promptly, as due, to all persons supplying sen-ices
or materials for work covered under this contract. Consultant shall not permit any
lien or claim to be filed or prosecuted against the City on any account of any service
or materials furnished.
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6) If Consultant fails, neglects or refuses to make prompt payment of any claim for
labor,materials, or services furnished to Consultant, sub-consultant or subcontractor
by any person as such claim becomes due, City may pay such claim and charge the
amount of the payment against funds due or to become due to the Consultant. The
payment of the claim in this manner shall not relieve Consultant or their surety from
obligation with respect to any unpaid claims.
4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the construction plans, as
instruments of service, are and shall remain, the property of the Consultant; however,
the City shall be furnished, at no additional cost, one set of previously approved
reproducible drawings, on 3 mil minimum thickness my-lar as well as diskette in "DWG"
or "DXF" format, of the original drawings of the work. The City shall have unlimited
authority- to use the materials received from the Consultant in any way the City deems
necessary.
B. The City shall make copies, for the use of and without cost to the Consultant, of all of its
maps, records, laboratory tests, or other data pertinent to the work to be performed by
the Consultant pursuant to this Agreement, and also make a-�Tailable any other maps,
records,or other materials available to the City from any other public agency or body.
C. The Consultant shall furnish to the City; copies of all maps,records, field notes, and soil
tests which were developed in the course of work for the City and for which
compensation has been received by the Consultant at no additional expense to the City
except as provided elsewhere in this Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment shall be of any force or effect
whatsoever unless and until the other party has so consented. If City agrees to assignment of
tasks to a subcontract, Consultant shall be fully responsible for the acts or omissions of any
subcontractors and of all persons employed by them, and neither the approval by City of any
subcontractor nor anything contained herein shall be deemed to create any contractual relation
between the subcontractor and City.
6. Consultant is Independent Contractor
A. The City's project director, or designee, shall be responsible for determining whether
Consultant's work product is satisfactory and consistent with this agreement, but
Consultant is not subject to the direction and control of the City. Consultant shall be an
independent contractor for all purposes and shall be entitled to no compensation other
than the compensation provided for under Section 3 of this Agreement.
B. Consultant is an independent contractor, and not an employee of City. Consultant
acknowledges Consultant's status as an independent contractor and acknowledges that
Consultant is not an employee of the City for purposes of workers compensation law,
public employee benefits law, or any other law. All persons retained by Consultant to
provide services under this contract are employees of Consultant and not of City.
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Consultant acknowledges that it is not entitled to benefits of any kind to which a City
employee is entitled and that it shall be solely responsible for workers compensation
coverage for its employees and all other payments and taxes required by law.
Furthermore,in the event that Consultant is found by a court of law or an administrative
agency to be an employee of the City for any purpose, City shall be entitled to offset
compensation due, or to demand repayment of any amounts paid to Consultant under
the terms of the agreement, to the full extent of any benefits or other remuneration
Consultant receives (from City or third party) as a result of said finding and to the full
extent of any payments that City is required to make (to Consultant or to a third party) as
a result of said finding.
C. The undersigned Consultant hereby represents that no employee of the City or any
partnership or corporation in which a City employee has an interest, has or will receive
any remuneration of any description from the Consultant, either directly or indirectly, in
connection with the letting or performance of this Agreement, except as specifically
declared in writing.
D. If this payment is to be charged against Federal funds, Consultant certifies that he/she is
not currently employed by the Federal Government and the amount charged does not
exceed his/her normal charge for the type of service provided.
E. Consultant and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public emplo-er participating in the Retirement System.
F. Consultant shall obtain, prior to the execution of any performance under this
Agreement, a City of Tigard Business License. The Tigard Business License is based on
a calendar year with a December 31st expiration date. New businesses operating in
Tigard after June 30th of the current year will pay a pro-rated fee though the end of the
calendar year.
G. Consultant is not an officer, employee, or agent of the City as those terms are used in
ORS 30.265.
7. Indemnity
A. The City has relied upon the professional ability and training of the Consultant as a
material inducement to enter into this Agreement. Consultant represents to the City that
the work under this contract will be performed in accordance with the professional
standards of skill and care ordinarily exercised by members of the Consultant's
profession under similar conditions and circumstances as well as the requirements of
applicable federal, state and local laws, it being understood that acceptance of an
Consultant's work by the City shall not operate as a waiver or release. Acceptance of
documents by City does not relieve Consultant of any responsibility for design
deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Consultant agrees and shall indemnify,
defend, save and hold harmless the City of Tigard, its officers, employees, agents, and
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representatives from all claims, suits, or actions and all expenses incidental to the
investigation and defense thereof, of whatsoever nature, including intentional acts
resulting from or arising out of the activities of Consultant or its subcontractors, sub-
consultants, agents or employees in performance of this contract at both trial and appeal
level, whether or not a trial or appeal ever takes place including any hearing before
federal or state administrative agencies.. If any aspect of this indemnity shall be found to
be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this indemnification.
C. Claims for Professional Liability. Consultant agrees and shall indemnify, defend, save
and hold harmless the City of Tigard,its officers, employees, agents, and representatives
from all claims, suits, or actions and all expenses incidental to the investigation and
defense thereof, arising out of the professional negligent acts, errors or omissions of
Consultant or its subcontractors, sub-consultants, agents or employees in performance
of professional services under this agreement. Any work by Consultant that results in a
design of a facility that is not readily accessible to and usable by individuals with
disabilities shall be considered a professionally negligent act,error or omission.
D. As used in subsections B and C of this section, a claim for professional responsibility is a
claim made against the City in which the City's alleged liability results directly or
indirectly, in whole or in part, from the quality of the professional services provided b
Consultant, regardless of the type of claim made against the City in performance of this
contract. A claim for other than professional responsibility is a claim made against the
City in which the City's alleged liability results from an act or omission by Consultant
unrelated to the quality of professional services provided by Consultant in performance
of this contract.
8. Insurance
Consultant and its subcontractors shall maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance shall cover risks arising directly or
indirectly out of Consultant's activities or work hereunder, including the operations of its
subcontractors of any tier. Such insurance shall include provisions that such insurance is
primary insurance with respect to the interests of City and that any other insurance maintained
by City is excess and not contributory insurance with the insurance required hereunder.
The policy or policies of insurance maintained by the Consultant and its subcontractors shall
provide at least the following limits and coverages:
A. Commercial General Liability Insurance
Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance coN eying Bodily Injury and Property
Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall
include Contractual Liability insurance for the indemnity provided under this contract. The
following insurance will be carried:
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Coverage Limit
General Aggregate $3,000,000
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injur; $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
S. Professional Liabilih
Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this
contract, Professional Liability Insurance covering any damages caused by any actual or
alleged negligent act, error or omission in the rendering of or failure to render Professional
Sen-ices. Combined single limit per claim shall not be less than $1,000,000, or the
equivalent. Annual aggregate limit shall not be less than$1,000,000 and filed on a "claims-
made" form.
C. Commercial Automobile Insurance
Consultant shall also obtain,at Consultant's expense,and keep in effect during the term of
the contract(Symbol l or Symbols 8 and 9 as applicable) Commercial Automobile Liability
coverage on an"occurrence" form including coverage for all owned,hired,and non-owned
vehicles. The Combined Single Limit per occurrence shall not be less than$2,000,000.
If Contractor operates a personally-owned vehicle for business use under this contract, the
Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an "occurrence"
form. The Combined Single Limit per occurrence shall not be less than$2,000,000.
D. Workers'Compensation Insurance
The Consultant, its subcontractors, if any, and all employers providing work, labor or
materials under this Contract are subject employers under the Oregon Workers'
Compensation Law and shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location a7thin Oregon for more than 30 days in a calendar
year. Consultants who perform work without the assistance or labor of any employee need
not obtain such coverage. This shall include Employer's Liability Insurance vith coverage
limits of not less than$1,000,000 each accident.
E. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability,
shall include the City its officers, employees, agents and representatives as additional
insureds with respect to this contract. Coverage will be endorsed to provide a"per project"
aggregate.
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a "claims-made" basis,
Extended Reporting coverage will be required at the completion of this contract to a
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duration of 24 months or the maximum time period the Consultant's insurer will provide
such if less than 24 months. Consultant will be responsible for furnishing certification of
Extended Reporting coverage as described or continuous "claims-made" liability coverage
for 24 months foll.owing contract completion. Continuous "claims-made" coverage will be
acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or
before the effective date of this contract. Coverage will be endorsed to provide a "per
project"aggregate.
G. Insurance Carrier Rating
Coverage provided by the Consultant must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of"A-VIP' or better, or equivalent. The City reserves the tight
to reject all or any insurance carrier(s)with an unacceptable financial rating.
H. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If the Contractor is self-insured for
commercial general liability or automobile liabilit; insurance the Contractor must provide
evidence of such self-insurance. The Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
I. Certificates of Insurance
As evidence of the insurance coverage required by the contract,the Consultant shall furnish
a Certificate of Insurance to the City. No contract shall be effective until the required
Certificates of Insurance have been received and approved by the City. The certificate will
specify and document all provisions within this contract and include a copy of Additional
Insured Endorsement. A renewal certificate will be sent to the address below prior to
coverage expiration.
J. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent
contractor. Contractor is not an officer, employee or agent of the City as those terms are
used in ORS 30.265.
K. Prirnary Coverage Clarification
The parties agree that Consultant's coverage shall be primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability
and commercial automobile policies required by this contract.
A certificate in form satisfactory to the Citv certifying to the issuance of such insurance will
be forwarded to:
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City of Tigard
Attn: Contracts and Purchasing Office
13125 SVS'Hall Blvd
Tigard,Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as.a true copy by an
authorized representative of the issuing insurance company may be required to be forwarded to
the above address.
Such policies or certificates must be delivered prior to commencement of the work.
The procuring of such required insurance shall not be construed to limit Consultant's liability
hereunder. Notwithstanding said insurance, Consultant shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
9. Termination Without Cause
At any time and without cause, City shall have the right in its sole discretion, to terminate this
Agreement by giving notice to Consultant. If City terminates the contract pursuant to this
paragraph,it shall pay Consultant for sen-ices rendered to the date of termination.
10. Termination With Cause
A. City may terminate this Agreement effecti—e upon delivery of written notice to Consultant,
or at such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase
under this Agreement.
3) If any license or certificate required by law or regulation to be held by Consultant,its
subcontractors, agents, and employees to proNide the services required by this
Agreement is for any reason denied,revoked,or not renewed.
4) If Consultant becomes insolvent,if voluntary or involuntary petition in bankruptcy is
filed by or against Consultant, if a receiver or trustee is appointed for Consultant, or
if there is an assignment for the benefit of creditors of Consultant.
Any such termination of this agreement under paragraph (A) shall be without prejudice
to any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Consultant, may
terminate the whole or any part of this Agreement:
1) If Consultant fails to provide services called for by this agreement within the time
specified herein or any extension thereof,or
2) If Consultant fails to perform any of the other pro,�-isions of this Agreement, or so
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fails to pursue the work as to endanger performance of this agreement in accordance
with its terms, and after receipt of written notice from City, fails to correct such
failures within ten days or such other period as City may authorize.
3) If Consultant fails to eliminate a conflict as described in Section 14 of this
agreement.
The rights and remedies of City provided in the above clause related to defaults (including
breach of contract) by Consultant shall not be exclusive and are in addition to any other
rights and remedies pro tided by law or under this Agreement.
If Cit'v terminates this Agreement under paragraph (B), Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred, an
amount which bears the same ratio to the total fees specified in this Agreement as the
services satisfactorily rendered by Consultant bear to the total services otherwise
required to be performed for such total fee; provided, that there shall be deducted from
such amount the amount of damages,if any, sustained by City due to breach of contract
by Consultant. Damages for breach of contract shall be those allowed by Oregon law,
reasonable and necessary attorney fees, and other costs of litigation at trial and upon
appeal.
11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Consultant of any of the
terms of this Agreement or to exercise any rights hereunder, should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on an;future occasion.
12. Method and Place of Giving Notice, Submitting Bills and MakingPia ments
All notices,bills and payments shall be made in writing and may be given by personal delivery,
mail, or by fax. Payments may be made by personal delivery,mail, or electronic transfer. The
following addresses shall be used to transmit notices,bills,payments,and other information:
AKS 15k:
Attn: Sean Farrelly Attn: Nick White
Address: 13125 SVG'Hall Blvd. Address: 12965 Ste'Herman Road, Suite 100
Tigard, Oregon 97223 Tualatin, Oregon 97062
Phone: (503) 718-2420 Phone: (503) 563-6151
Fax: (503) 718-2748 Fax: (503) 563-6152
Email: Email:
and when so addressed, shall be deemed given upon deposit in the United States mail,postage
prepaid, or when so faxed, shall be deemed given upon successful fax. In all other instances,
notices,bills and payments shall be deemed given at the time of actual delivery. Changes may
be made in the names and addresses of the person to who notices,bills and payments are to be
given by giving written notice pursuant to this paragraph.
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13. Merger
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement shall be effective unless and until it is made in
writing and signed by both parties.
14. Professional Services
The City requires that services provided pursuant to this agreement shall be provided to the
City by an Consultant, which does not represent clients on matters contrary to City interests.
Further, Consultant shall not engage services of an Consultant and/or other professional who
individually, or through members of his/her same firm,represents clients on matters contrary
to City interests.
Should the Consultant represent clients on matters contrary- to City interests or engage the
services of an Consultant and/or other professional who individually, or through members of
his/her same firm, represents clients on matters contrary to City interests, Consultant shall
consult with the appropriate City representative regarding the conflict.
After such consultation, the Consultant shall have 30 days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period, the
agreement may be terminated pursuant to Section 10 (B-3) of this agreement.
15. Force Majeure
Neither City nor Consultant shall be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled shall
within ten days from the beginning of such delay,notify the other party in writing of the cause
of delay and its probable extent. Such notification shall not be the basis for a claim for
additional compensation. Each party shall, however,make all reasonable efforts to remove or
eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
16. Non-Discrimination
Consultant agrees to comply with all applicable requirements of federal and state d-,il rights
and rehabilitation statues, rules, and regulations. Consultant also shall comply with the
Americans with Disabilities Act of 1990, ORS 659A.142,and all regulations and administrative
rules established pursuant to those laws. All facilities designed by Consultant under this
contract shall be designed to be readily accessible to and usable by individuals with disabilities
as required by the Americans with Disabilities Act.
17. Errors
Consultant shall perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
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18. Extra (Changes) Work
Only the City's Project manager may authorize extra (and/or change) work. Failure of
Consultant to secure authorization for extra work shall constitute a waiver of all right to
adjustment in the contract price or contract time due to such unauthorized extra work and
Consultant thereafter shall be entitled to no compensation whatsoever for the performance of
such work.
19. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the
laws of the State of Oregon. .any action or suits involving any question arising under this
Agreement must be brought in the appropriate court of the State of Oregon.
20. Compliance With AWlicable Law
Consultant shall comply with all federal, state, and local laws and ordinances applicable to the
work under this Agreement,including those set forth in ORS 279A,279B,and 279C.
21. Conflict Between Terms
It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument in the proposal of the contract, this instrument
shall control and nothing herein shall be considered as an acceptance of the said terms of said
proposal conflicting herewith.
22. Access to Records
City shall have access to such books, documents, papers and records of Consultant as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
23. Audit
Consultant shall maintain records to assure conformance with the terms and conditions of this
Agreement,and to assure adequate performance and accurate expenditures within the contract
period. Consultant agrees to permit City,the State of Oregon, the federal government, or their
duly authorized representatives to audit all records pertaining to this Agreement to assure the
accurate expenditure of funds.
24. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction,the validit;of the remaining terms and provisions shall
not be affected to the extent that it did not materially affect the intent of the parties when they
entered into the agreement.
25. Complete Agreement
This Agreement,including the exhibits,is intended both as a final expression of the Agreement
between the Parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibits, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and Exhibit B,Exhibit A shall control.
11 '.
No waiver,consent,modification,or change of terms of this Agreement shall bind either party
unless in writing and signed by both parties. Such waiver, consent,modification, or change if
made,shall be effective only in specific instances and for the specific purpose given. There are
no understandings, agreements, or representations, oral or written, not specified herein
regarding this Agreement. Consultant,by the signature of its authorized representative,hereby
acknowledges that he/she has read this Agreement, understands it and agrees to be bound by
its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Consultant has executed this Agreement on the date hereinabove first written.
CITY OF TIGARD AKS ENIGIN_EERING&-TY
GAAAS-9
By: Sean Farrelly,RedeN elo nt Proj. Manager By: AKS Engineering&Forestry
f
2_I /, -ZG-(C2
Date Date
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EXHIBIT A
SCOPE OF SERVICES
The Consultant shall render professional services as described below at the City's Saxony properties
located at 12533-12537 SW Alain Street,Tigard,Oregon 97223:
SURVEY
• Survey research,easement research and office calculations;
• As-Built research;
• Monument recovery for resolving property lines and right-of-way lines;
• Elevating project to NGVD 29 vertical datum;
• Coordinating Oregon Utility Notification Center (public locates);
• Field tying:
i Located utilities (sanitary,storm,water,power,gas, communications)
r� Road features (curb,pavement, sidewalk,driveway drops,ADA ramps,lighting,and striping)
i' Buildings, fences,retaining Nualls
i> Trees and significant landscaping,grade breaks
Vegetated corridor flagging
• Preparing a Topographic/Site/Design map showing the above features,property lines
and right-of-wap lines, easements,tax lot information, site addresses,FENU
floodplain, floodway,and one foot contour intervals.
NATURAL RESOURCE SERVICES
Fanno Creek is located on the adjacent tax lot to the west. Fanno creek requires a 50 foot vide
vegetated corridor. We will conduct a site visit to determine if the vegetated corridor associated with
Fanno Creek extends onto the project site. If vegetated corridor extends onto the site,we will hand
map the extent of the corridor onto the survey map and determine the existing condition of the
corridor (good,marginal,or degraded) per Clean Water Services Design and Construction Standards
Resolution and Order 07-20,effective June 1,2007,amended August 2008.
13
EXHIBIT B
CONSULTANT'S PROPOSAL
14
LL.
KS
FTUALAYM
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June 17,2015
Sean Farrelly
Redevelopment Project Manager
City of Tigard/City Development Agency
13125 SW Hall Blvd
Tigard, OR 97223
Phone: (503) 718-2420
Email:
.Surve.rhi Service.N fin 1?5a.3-115 �f ,1 a at, treat (if cr.rJ'rft tr,a1 r�rrrrtY Trr .11rep u�rcl Lot
.Xtanthers 2V102A 802000 tits 2SI02,4B0210) Cid r►rTf�rard. Washington Coutiny, Ore—on
Mr.Farrelly:
Attached is our proposal to provide Surveying Services for the project located at 12533-12537 SW
Main Street, City of Tigard,Washington County,Oregon. We anticipate a completed product within
two weeks of receiving a signed agreement. We will do our best to perform our services in a timely
manner to help ensure a successful project for all parties involved.
We look forward to working with you on this project. If you have any questions or comments,please
call.
Sincerely,
AKSEngineering&Forestry,LLC
ZtV/"&
Nick White—PLS,Associate
AGREEMENT FOR PROFESSIONAL SERVICES
This agreement is made between City of Tigard(Client) and AKS Engineering &Forestry,LLC
(AKS)to provide Surveying Services for 12533-12537 SW Main Street(Washington County Tax Map
and Lot Numbers 2S 102ABO2000 and 2S 102ABO2100)City of Tigard,Washington County,Oregon.
See attached Exhibit `A' for the approximate limits of work
The Client authorizes AKS to provide surveying services, acting as an independent consultant for
this project as individually named. The scope of work and fees are as follows:
SCOPE OF WORK
The following list of items outlined are services AKS will be responsible for completing. All work
outlined below will be performed by or under the direct supervision of a Professional Land
Surveyor.
SURVEYING SERVICES
The following items will be completed by AKS within the project limits shown on attached
Exhibit `A':
• Survey research,easement research and office calculations;
• As-Built research;
• Monument recovery for resolving property lines and right-of-way lines;
• Elevating project to NGVD 29 vertical datum;
• Coordinating Oregon Utility Notification Center(public locates);
• Field tying:
o Located utilities(sanitary, storm,water,power, gas, communications)
o Road features(curb,pavement, sidewalk, driveway drops, ada ramps, lighting,
and striping)
o Buildings, fences,retaining walls
o Trees and significant landscaping,grade breaks
o Vegetated corridor flagging
• Preparing a Topographic/Site/Design map showing the above features,property lines
and right-of-way lines, easements,tax lot information, site addresses,FEMA
floodplain, floodway, and one foot contour intervals.
OPTIONAL BOUNDARY SURVEYING SERVICES
If requested by the Client AKS will install missing property corner monuments and file
a Record of Survey map with Washington County Surveyor's Office.
Juli- 1.i,2U1:
NATURAL RESOURCE SERVICES
Fanno Creek is located on the adjacent tax lot to the west. Fanno creek requires a 50 foot wide
vegetated corridor. We will conduct a site visit to determine if the vegetated corridor associated with
Fanno Creek extends onto the project site. If vegetated corridor extends onto the site,we will hand
map the extent of the corridor onto the survey map and determine the existing condition of the
corridor(good,marginal, or degraded)per Clean Water Services Design and Construction Standards
Resolution and Order 07-20, effective June 1,2007, amended August 2008.
LUMP SUM FEE FOR SERVICES
• SURVEYING SERVICES:..............................................................................................$5,975
• *OPTIONAL BOUNDARY SURVEYING SERVICES: ...........................................$1,900
• NATURAL RESOURCE SERVICES:.............................................................................$500
TOTAL LUMP SUM FEE: $8,375
*The above `Optional Boundary Surveying Services' will only be billed if this service is
requested by the client. This fee includes the$400 Washington County Surveyors Office
recording fee for your convenience.
BASIS OF FEE AND BILLING:
In consideration for performing said services, the Client agrees to compensate AKS upon completion
of work.
ASSUMPTIONS:
• The Client will provide an updated title report or reimburse AKS for title report fees.
• Private locate services are excluded.
12r,S-125&, EVI I°.'ir i;S ;eet J! n� !'7,2C1.
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EXCLUSIONS:
Services that do not fall within the Scope of Work are excluded from this proposal.
See attached"General Provisions".
AKS Engineering& Forestry,LLC Client
Date 6-17-2015 Date
AKS Engineering &Forestry, LLC City of Tigard/City Development Agency
12965 SW Herman Road, Suite 100 13125 SW Hall Blvd
Tualatin, OR 97132 Tigard, OR 97223
Phone: (503) 563-6151
,;it;
GENERAL PROVISIONS
1. REIAIBURSABLE EXPENSES:Reimbursable expenses of AKS Engineering&Forestry,LLC(AKS)shall be those expenses incurred directly for the project,including
but not limited to transportation costs,meals,lodging,computer services,printing,permit fees,and binding charges. Reimbursement for these expenses shall be on the
basis of actual costs(if incurred through an outside vendor)or at AKS'current cost rates.
2. OUTSIDE SERVICES:Any technical or professional services famished by an outside consultant or contractor will be billed at cost.
3. AKS'FEES AND FEE ESTIMATES: Unless otherwise agreed in writing,charges for all AKS'services will be billed in accordance with AKS'rate schedule in effect at
the time the services are performed. Any estimate provided by AKS will be provided on the basis of experience and judgment,but AKS cannot warrant that actual time and
expenses will not,.ary from these fee estimates.
4. PAYMENT TO AKS:Monthly invoices will be issued by AKS for all work performed under the terms of this Agreement. Invoices are due and payable on receipt. All
amounts more than 30 days past due will be subject to finance charges. Finance charges are computed at a periodic rate of 1.5%per month(which is an annual percentage
rate of 18%),unless another rate is mandated by law,in which case the finance charge shall equal the maximum interest rate allowed by law. Client agrees that,if it
disputes any portion of an invoice,Client must notify AKS of such dispute in writing within 30 days of the invoice date,which notice must set forth the disputed amount
and the reason for such dispute. Client hereby v`gives any right to dispute an invoice more than 30 days after an invoice's date.
5. FAILURE TO PAY: Client acknowledges that failure to timely pay any amount hereunder is a material breach of this Agreement,and that AKS may,in its sole
discretion,suspend service and all other obligations under this contract ancVor under any other contract between AKS and Client(and/or between.SKS and any other client
subject to control by Client or any of Client's principals)in the case of any late payment,and that if any payment is not timely made,AKS may further vithhold plans,
documents,and information(whether such documents and/or information was prepared under this contract,another contract bet-ween AKS and Client,or a contract
between AKS and another client subject to control by Client or one of Client's principal's). AKS may claim a lien for all materials,labor,and services famished if any
amount due hereunder is not timely paid. In addition to the principal amount due hereunder,and any Finance Charges that accrue hereunder,Client agrees to pay AKS all
collection costs that AKS incurs,regardless of whether or not litigation is initiated,including but not limited to reasonable attorney's fees,court costs,and charges for AKS
staff time(at AKS'regular rates). If AKS suspends work as a result of Client's non-payment,AKS may requij o an additional"start up fee"to re-start work hereunder,even
if Client cures all past defaults.
6. GOVERNMENT CHANGES:If AKS,pursuant to this Agreement,produces a work product and/or performs field work that complies with the ordinances,policies and
procedures of governmental agencies,and any such governmental agency changes its ordinances,policies,procedures or requirements after the date of this Agreement,any
additional office or field work thereby required shall be paid for by Client as extra work.
7. ADDITIONAL SERVICES:Client agrees that if services not specified in this Agreement are provided,or if Client requests services not specified here-in,Client agrees to
timely pay for all such services as extra work at AKS's standard rates(if not otherwise specified).
8. CONSTRUCTION COST ESTIMATES:Any construction cost estimates pro,•ided by AKS will be on a basis of experience and judgment,but since AKS has no control
over market conditions or bidding procedures,AKS cannot warrant that bids or actual construction costs will not vary from these cost estimates.
9. PROFESSIONAL STANDARDS:AKS shall only be responsible,to the level of competency and the standards of care,skill,and diligence maintained by professionals
providing similar services in AKS'local community at the time that AKS provides services under this Agreement. AKS makes no other warranty,expressed or implied.
10. TERMINATION-Either Client or AKS may terminate this Agreement by giving 30 days v.Titten notice to the other party. In such event,Client shall immediately pay
AKS in full for all work previously authorized and performed prior to effective date of termination.
11. LIMITATION OF LIABILITY:Client hereby waives all claims against AKS and releases AKS from any claim,demand,loss,or liability that Client may now or
hereafter have against AKS arising out of or in connection with this Agreement or the services provided hereunder(whether in tort,contract or otherwise),
provided that any such claim,demand,loss or liability has not resulted from AKS'gross negligence or willful misconduct. In no case shall AKS's liability to the
Client for any cause or combination of causes,in the aggregate,exceed the amount of the fee actually paid to AKS under this Agreement. In no event shall AKS
be liable for any indirect or consequential damages of any kind.
12. LEGAL EXPENSES:in the event either party hereto must seek legal counsel for the purpose of enforcing or otherwise interpreting the terms of this Agreement,whether
or not legal action is initiated,the losing party shall pay the prevailing party all fees,costs,and expenses incurred including reasonable attorneys'fees and expert witness
fees,including any fees and costs incurred on appeal.
13. ENFORCEABILITY:In case any one or more of the provisions contained in this Agreement shall be held illegal,the enforceability of the remaining provisions contained
herein shall not be impaired.
14. AUTHORIZATION TO PROCEED: Any request by Client for AKS to proceed with work shall constitute an express acceptance of all terms to this Agreement,
including these General Provisions.
15. TRANSFERABILITY OF AGREEMENT:This Agreement is between Client and AKS and is not transferable vithout the written consent of the other party.
16. ACCESS TO SITE:Unless otherwise stated,Client vt arrants that AKS will have access to the site,to the same degree as Client,for activities necessary-to perform services. Client
represents that it has unrestricted access to the site.
17. OWNERSHIP OF DOCUMENTS:It is understood and agreed that the calculations,drawings,and specifications prepared pursuant to this Agreement("Work Product"),
whether in hard copy or machine-reader form,are instruments of profe3sional service intended for one-time use by Client only for this project only. Work Product is and
shall remain the property of AKS. Client shall not obtain the right to use the Work Product,even for one-time use unless all amounts due under this Agreement are paid in
full. If Client is in possession of any Work Product and has not paid any amount due hereunder,AKS may demand return of the Work Product,and may specifically
enforce Client's obligation to return such Work Product.
18. INSURANCE:AKS is covered by a general liability insurance policy and a professional liability policy,which policies shall each pride for at least$1,000,000 coverage
per occurrence. If Client requires additional coverage in excess of that amount,and if procurable,AKS will obtain additional insurance to the level Client requests at
Client's sole expense.
19. INDEMNITY:Client hereby agrees to defend AKS and hold AKS harmless from any claim,demand,loss or liability,including reasonable attorneys'fees,that results
from for any loss,damage or liability arising from any acts by the Client,its agents,staff,and/or other consultants or agents that act at the direction of Client.
20. WORK OF OTHERS: Client agrees that AKS shall not be responsible or liable for any work performed or services provided by any entity other than AKS and,or any
person that is not a direct employee of AKS. Client acknowledges that AKS may assist Client with the coordination of other contractors and/or design professional andior
consultants,and/or that AKS will make arrangements for the prm ision of services by others;and Client further acknowledges that such coordination and/or other such
efforts does not make AKS liable for the services prow ided by others. Client understands and expressly acknowledges that AKS does not provide Geotechnical
engineering,Traffic engineering,structural engineering,wetland delineation,and electrical engineering,services. Client expressly acknov.ledge,;that AKS does not
assume responsibility for determining,supervising,implementing or controlling the means,methods,technique,sequencing or procedures of construction,or monitoring,
evaluating or reporting job conditions that relate to health,safety or welfare.
21. ALL TERMS MATERIAL: All provisions herein are material to AKS's agreement to provide services,and were expressly negotiated by the parties.
22. VENUE: Any litigation initiated in connection with this_agreement shall take place in Multnomah County,Oregon,unless such case involves a lien claim that must be
litigated elsewhere as a matter of lave,in which case all issues related to this Agreement may be litigated in the same form as the lien claim. All claims of any nature that
relate to this Agreement shall be subject to Oregon law,unless such claims relate to the foreclosure of a lien and are,as a matter of law,subject to the laws of another state,
in which case only the lien claim will be subject to the laws of another state,and all other claims/issues v:ill remain subject to Oregon law.
23. NOTICE OF CLAIMS: Client shall,and expressly agrees to,provide AKS immediate written notice of any facts that could potentially result in any potential claim
against AKS,including but not limited to any dispute,any claimed damages,any perceiv ed failure by AKS,or othemise. As a condition precedent to any recover;,from
AKS,Client shall give AKS written notice of any such claim or facts that could result in a claim not later than ten(10)days after the date of the occurrence of the event
causing the potential claim. Client's failure to provide such notice,for any reason,shall constitute waiver of such claim.
AKC;
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