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05/16/2005 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes May 16, 2005 1. CALL TO ORDER Vice-President Munro called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: Vice-President Munro, Commissioners Anderson, Buehner, Caffall, Inman, and Meads. Also present was David Walsh, Commission alternate. Commissioners Absent: President Padgett; Commissioners Duling and Haack Staff Present: Dick Bewersdorff, Planning Manager; Barbara Shields, Planning Manager; Duane Roberts, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS AND COMMITTEE REPORTS Commissioner Buehner reported that the Transportation Financing Committee will go to Council in July with their recommendation on a gas tax. Commissioner Meads advised that the Park and Recreation Board met last week and received input from the public on properties to purchase with SDC and General Fund money. She noted that Dennis Koellermeier discussed putting options on property—the City may not want to get involved with options if they may lose money when an option falls through. The Board will meet with Council tomorrow night to go over their presentation that is going out to the community. They are seeking more feedback on a survey that was done a year ago. Vice-President Munro reported on the Downtown Task Force open house. They are positive about the feedback they received and the support of our partners. The Task Force had a presentation and update from the Skateboard Park Committee. Munro advised that Clean Water Services is looking at using recycled water for water features in the Downtown (fountains, etc.). It was reported that the City has received an extension of the TGM grant until the end of September to accommodate the public involvement process. Barbara Shields advised that there is a revised Council schedule for the Downtown Improvement Plan. The Planning Commission will be invited to attend the joint meetings with Council. Shields will provide a copy of the revised schedule. PLANNING COMMISSION MEETING MINUTES—May 16,2005—Page 1 4. APPROVE MEETING MINUTES It was moved and seconded to approve the May 2, 2005 meeting minutes as submitted. The motion passed by a vote of 5-0. Commissioner Caffall abstained. 5. URBAN RENEWAL PROCESS TRAINING WITH THE CITY ATTORNEY Before the training, Planning Manager Barbara Shields gave a brief introduction on the implementation phase of the Downtown Improvement Plan leading into urban renewal (Exhibits A-C). She advised that following the TGM grant program, the Downtown Task Force will be divided into 3 advisory groups (Brand Tigard, Catalyst, and Land Use Regulations). The Catalyst group will work very closely with the Urban Renewal Advisory Commission. The Council has asked for a Planning Commission liaison between the Planning Commission, the Council, and the Advisory Commission. Commissioner Buehner volunteered, however, there were several Commissioners absent, so they will also be polled before the liaison is selected. City Attorney Gary Firestone discussed the basics of urban renewal, including governance, the role of the Planning Commission, and tax increment financing (Exhibit D). He advised that City Council is Tigard's Urban Renewal Agency and will draft and administer the urban renewal plan. The Advisory Commission will provide input and make recommendations to the Agency on development and implementation of an urban renewal plan. Once an urban renewal plan is drafted and proposed by the Urban Renewal Agency, it goes to the Planning Commission and taxing entities for review. The Planning Commission will then make a recommendation to Council. Another potential role for the Planning Commission could be after the urban renewal plan is adopted if there will be zone text changes. In Tigard, if an urban renewal plan includes tax increment financing, it must be approved by the voters. Any major changes to the approved urban renewal plan would require going through the process again. Firestone noted that the County is also looking at urban renewal that may include portions of Tigard. Anything in Tigard would require voter approval. Staff expects the Planning Commission to review the proposed urban renewal plan in September or October. 6. JOINT MEETING WITH THE PLANNED DEVELOPMENT REVIEW COMMITTEE Planned Development Review Committee members present: Alice Ellis Gaut, Ron Ellis Gaut, Sue Beilke, John Frewing, and Charles Schwartz Commissioner Buehner led the discussion on the draft recommendations of the Planned Development Review Committee (Exhibit E). She advised that Council PLANNING COMMISSION MEETING MINUTES—May 16,2005—Page 2 had asked the committee to look at the Development Code and make recommendations. The committee is looking for feedback from the Planning Commission. They will be meeting with Council in July or August. Buehner said the committee came up with the concept of a "toolbox" of ideas and concepts for applicants to use when developing PDs and the Planning Commission to use when considering a PD. The list of recommendations was reviewed (Exhibit E). The Planning Commission had the following comments/questions/suggestions: > Architectural detail & diversity— how will this be implemented? Architecture is very subjective; could the Planning Commission accurately review architecture? John Frewing responded by saying the concept of planned development is to provide some kind of enhanced living arrangement over and above applying subdivision rules. One of the things to look at could be architecture detail diversity. > How would you tie in these newer diverse styles with existing "box-type" neighborhoods? This would be one of the issues to consider with transition. ➢ Commissioner Caffall likes the idea of special zones for wetlands and thinks it should be pursued. He believes the City should do an environmental impact study for the Downtown. Sue Beilke advised that there has never been a complete inventory of wetland delineation in the City. > There needs to be uniformity for PDs. ➢ There shouldn't be an architectural review board based on a certain group of people deciding what kind of housing there should be. The Committee would like to see the general style of housing addressed on the PD application. ➢ The Committee would like to encourage green streets and green buildings (more permeable). > Commissioner Inman commended the Committee on their positive recommendations. She likes #8 (enhance the neighborhood meeting process). > For#5, terminology of concept vs. detail is confusing; suggested using "conventional subdivision shadow plat vs. a PD shadow plat". It was suggested the concept plan be submitted at a different time than the detail plan. ➢ For#4, the terminology "the developer/applicant should address how their project achieved the following principles" —does this mean they have to address each of the principles listed? Suggest using the word "consider" instead of"address". ➢ Commissioner Meads likes the idea of pathways through developments. > For#3, sounds restrictive. Suggest offering more explanation. It was also suggested to get opinions of surrounding neighborhoods. > Suggested using #2 and #3 together to do some sort of transition. > For#3, suggest using the word complementary vs. consistent. > For#4 (public amenities), if there's an open space created, why couldn't that be a public amenity? > Vice-President Munro suggested the Committee have a focus group of developers review the toolbox and provide input. PLANNING COMMISSION MEETING MINUTES—May 16,2005—Page 3 The Committee has asked the City where Tigard is as far as density requirements. Staff responded that there is no way to determine this until the Comprehensive Plan update is done. Citywide, the density requirement is 10 units per acre. The Committee will meet during the first week in June and start putting some rough code language together. They would like to take something to Council in either July or August. 7. OTHER BUSINESS None 8. ADJOURNMENT The meeting adjourned at 9:10 p.m. , V / p / �r ///� Jerree Gaynor, Pl.nning !f•mmission Secretary ; •-, ..,_. ig)44.....-0 , Vo.w 4-19LAG7,-/"" ATT President Judy Munro PLANNING COMMISSION MEETING MINUTES—May 16,2005—Page 4 A- b .k : iy Ax Downtown Task Force n,, tateAtigNinit Tigard Downtown Improvement Plan Foc.ir2ootiorr for 1r-7p/e itttior7 atitaltiotr Council reviews the TD/P,provides y direction for P/an Implementation. TH° z i - U 4;044 gmgoo 001 Ca. R u Brand Land l . go T N rd: ..00 goo:kial ekty; -0 0- gn \ )Ma relW Focus: Now-5 yrs Focus: 1-3 yrs. Focus: 1-20 yrs. �_ Available govt. Comp. Plan, Committed funding C 5 funding for projects; Zoning Code sources;i.e., Urban v' appearance Amendments; Renewal; m v Design Standards Laroe-scale oroiects c July 2005 Downtown Task Force '. 0 U Meets Quarterly tk N ."7--, virip* ,7§. ,i ,„4.04 6"114\ v,-.7 irvi m441 0 id,,,4" 0/40 ettA.41 lip" i,*..i., It A it, it ft 00 it 0,.,40 400' ,-, J ,. li 'It Aft,70.14 44 n„,ir %,„,." 4 --- — „,...„,,,.. r 0, . ,.....„ :„.,.. wot, op-lir ,rit, K lt Program Element Timeline Election Day s y d jai. Adopt Ballot Measure ���}�� �' 1 Prepare Urban Renewal Plan July — Nov 05 Develop Public Involvement Program May — June 05 Establish Commission & Board May — June 05 Recruit & Select UR Plan & April — May 05 UR Outreach Consultants Developing the Urban Renewal Plan p 9 Citizens Decide May 2006 Ballot Measure t City Council Reviews/Adopts Urban Renewal Plan Reviews/Adopts Ballot Measure Asking Voters to Approve Urban Renewal as Funding Tool 4 Planning Commission Reviews Urban Renewal Plan Makes Recommendation to City Council City Center Development Agency 4 Reviews Urban Renewal Plan Makes Recommendation to Planning Commission and City Council City Center Advisory Commission 4 Oversees Urban Renewal Plan Development Reviews Urban Renewal Plan Makes Recommendation to CCDA Downtown Plan Consultants Public Involvement *Catalyst + Brand *Produce Draft UR *Open Houses Tigard Projects, Plan and Public *Comment, Input Land Use Involvement Plan Basic Concepts URBAN RENEWAL BASICS • Urban renewal is a statutory process intended to allow local governments to plan improvements to "blighted"areas and to implement those plans • Tax increment financing is a major part of Gary Firestone urban renewal Ramis Crew Et Corrigan - The Urban Renewal Agency gets tax proceeds from the increase in property value within the urban renewal area after the urban renewal plan is adopted Establishment of Urban Tigard History Renewal Agency • ORS 457.035 established an "urban renewal • Tigard had an urban renewal agency and agency"in each city and county adopted urban renewal plan before the • The urban renewal agency is dormant unless voters terminated the plan and imposed activated by the local governing body by a apprter amendments requiring voter Y g g Y Y approval in 1983. non-emergency ordinance declaring that • The City then reactivated the urban renewal blighted areas exist and that there is a need agency, but the plan developed at that time for an urban renewal agency was not adopted • The Council is slated to take action to resuscitate the urban renewal agency on May 10, 2005 Governance Tigard Governance • The local government can establish any • The existing code provides that the Council of the following as the urban renewal serves as the urban renewal agency, and we agency: expect that to remain unchanged - The governing body of the jurisdiction - The housing authority of the jurisdiction • The City has established an advisory commission to provide input into the urban - An appointed board or commission of at renewal agency on development and least three members(ORS 457.045) implementation of an urban renewal plan 1 Urban Renewal Plan Voter Approval • The urban renewal agency is responsible for • In Tigard, the voters must also approve any developing an urban renewal plan urban renewal plan that could involve tax - It considers input from the Advisory Commission in increment financing or tax levies outside the developing the plan it proposes to the Council • The urban renewal plan proposed by the urban urban renewal district(Charter Sections 47, renewal agency is reviewed by the Planning 48) Commission and affected taxing jurisdictions,each of which submits a recommendation or comments to the Council,which decides whether to adopt the plan Planning Commission Role Planning Commission Role After Plan Adoption • The Planning Commission reviews the urban • After adoption of an Urban Renewal renewal plan proposed by the urban renewal Plan, the Planning Commission may be agency and makes a recommendation to Council on the proposed plan (ORS asked for its recommendation to 457.085(4)) Council on zone or text changes to • The Planning Commission presumably makes allow development in urban renewal its recommendation based on the same areas as part of its normal planning criteria the Council may consider,which responsibilities include conformity with the Comprehensive Plan (ORS 457.095) Plan Contents Plan Projects • Description of area, including zoning • Urban renewal plan projects are typically • Planned projects of two types: 1. Public improvements and amenities,such as • Funding of plan projects roads,sidewalks,plazas, parking garages, • Relocation of persons and businesses transit malls/stations. 2. Private development/redevelopment,which • Financial analysis and fiscal impact may include public condemnation and eventual statement (ORS 457.085) transfer to a private entity for redevelopment. o Note that this may raise prevailing wage issues • 2 Financing Tax Increment Financing • Urban renewal agencies may borrow, • Tax increment financing is the main reason but the plan must set a debt limit any jurisdiction uses Urban Renewal - Local government may issue bonds • The concept is that the urban renewal • Possible sources of funds include projects will lead to increased property federal, state, local and private grants values, and that the taxes generated from • Most typical funding source is tax those increased property values should pay increment financing (referred to in the for the urban renewal projects statutes as "division of taxes" How Tax Increment Financing Tigard Issues Works • After the adoption of the plan, property • No urban renewal plan that includes taxes within the plan area are divided into tax increment financing may be two separate components 1 The tax on the value of the property at the implemented in Tigard without voter time the tax was adopted is distributed among approval the various taxing jurisdictions as any other property tax • Any urban renewal plan that results in - 2-The tax on any assessed value greater than the levying of a tax on properties the value at the time the plan was adopted goes outside the urban renewal area is also to the urban renewal agency •Some urban renewal agencies receive enormous subject to voter approval/rejection amounts of tax proceeds(bare land to regional mall) Current Possibilities • Both the City and the County are considering urban renewal - The City is considering downtown and Washington Square areas - The County is considering commuter rail corridor areas •The County plan is subject to City approval, including voter approval,as to portions within the City 3 MEMORANDUM TO PLANNING COMMISSION FROM:PLANNED DEVELOPMENT REVIEW COMMITTEE DATE: 5/12/05 RE: DRAFT COMMITTEE RECOMMENDATIONS The Planned Development Review Committee has been meeting since April,2004 to review and make recommendations regarding changes to ordinances governing planned developments. The committee met on May 4,2005 and orally agreed on draft recommendations that the committee wants to discuss with the planning commission. Due to Morgan Tracy's absence for his wedding, Gretchen Buehner prepared minutes and the revised draft of recommendations. Individual committee members may have additional recommendations. After the meeting with planning commission,the committee will meet in early June to give direction for implementation of committee recommendations into draft ordinances. The committee plans to meet with City Council with these draft ordinances at the July or August workshop meeting. The committee appreciates the opportunity to meet with and receive input from the planning commission on the draft recommendations. MAIN COMMITTEE RECOMMENDATIONS -applying directly to PC code 1. Create a toolbox of ideas and concepts for Planning Commission and applicants to use to develop and assess the merits of proposed PD's. (You have a copy of the draft Morgan prepared before he left). 2. Create a method to transition lot sizes 3. Ensure the new development is consistent with the surrounding neighborhood(to the extent practicable in light of changing density requirements) 4. Place burden on applicant to demonstrate that a PD is a"better" solution. The developer/applicant should address how their project achieved the following principles: Housing stock diversity? Architectural Detail and Diversity? Pedestrian Amenities? Improved Public Safety? Accommodates Children and/or seniors? Sustainable Development? Preservation of significant natural resources? Integration with the existing neighborhood? 5. Clearly separate the concept from the detail plan. 6. Open space as a mandatory requirement, some portion to functional for humans. 7. Promote sustainable development,including storm water. 8. Enhance the neighborhood meeting process. 9. Encourage general additional amenities. 10.Develop standards that will promote walkable neighborhoods. 11.Density as a function of design excellence. 12. Re-zone to reduce density and delete unbuildable land such as CWS facilities from buildable land survey(see policy recommendations below) 13. Limit Density bonuses. 14. Limit Density transfers. 15. Application should address all of the criteria set forth in the tool box COMMITTEE SIDE RECOMMENDATIONS -relate to other code provisions or policy issues 1. Establish a mechanism for collecting a funding an open space acquisition program a. General Obligation Bonds b. Local Assessment Districts c. Create a fee in lieu program for transfers and consolidation of open spaces, don't use park SDC's for park acquisition 2. Establish an Open Space Network Master Plan to identify general areas where open space should be accepted by the city,rather than on an ad hoc basis. Alternatively,create a new zone or pass an ordinance authorizing either the Planning Commission or Parks Board to decide matters of public land acceptance. If donating land,the applicant or staff should prepare an estimate of the annual costs associated with maintenance and insurance for the property. 3. Revisions to the Tree Code to impose a more specific standard set of protection guidelines 4. Possible revisions to street and utility improvement section(TDC 18.810)to allow for other types of public,and/or develop standards for private streets, such as requiring green private streets. 5. Work with CWS to expand allowable uses in buffer areas on a site specific basis,namely passive recreation uses such as trails,signs,pedestrian bridges,seating,viewing blinds, observation decks, handicapped facilities,drinking fountains,picnic tables,interpretative facilities, and similar facilities. Also work to see if an alternative to fencing off an area can be found to clearly demarcate a sensitive area. Such ideas could include a road or driveway that separates the lots, low totems,rockery walls, all with appropriate signage. 6. Include in reports from Planning Commission appeals to Council, a summary of deliberations during the hearing. Meeting minutes are insufficient. 7. Open space issues. a. Look at policy of not accepting dedication of small parcels. All"undisturbed natural areas should be in public ownership. (No access to site, except for authorized personnel. No maintenance. This would apply to areas where there are endangered species,which need absolute freedom from any disturbance freedom from any disturbance. b. Review policy of open space in private v.public ownership. c. Create a zone for open space. d. Development should not allow density transfers for open space. e. Open space types I. Minimal Use Facilities for recreation,limited to soft-surface trails,which are minimally maintained. No other facilities would be allowed. ii. Passive Use Recreational Facilities. Facilities for recreational uses related to the functions and values of an natural area that require limited and low impact site improvement,including soft-surface trails, signs,pedestrian bridges, seating viewing blinds, observation decks,handicapped facilities,drinking fountains,picnic tables, interpretative facilities and similar facilities. iii. Active Use Recreational Facilities. Facilities for recreational uses that tend to be more organized and/or that require a greater degree of site development and conversion of natural area,including sports fields,playground equipment,group picnic shelters,hard surface pathways,permanent restrooms, accessory parking lots and similar facilities. 8, Reduce storm water runoff in PD's. PLANNED DEVELOPMENT REVIEW COMMITTEE May 4, 2005 Draft Meeting Minutes 1. Attendance The meeting was brought to order at 7:05 pm. In attendance: Sue Belike, Alice Ellis-Gaut, Ron Ellis-Gaut, John Frewing, Charles Schwarz,David Walsh and Gretchen Buehner. Absent: Bill Mc Monagle. Staff: None in attendance. Minutes prepared by Gretchen Buehner. 2. Open Space Discussion There was a long discussion of proposed revisions to the open space discussion in the draft "Planning Commissioners' Toolbox". Written suggestions were submitted by members John Frewing, Sue Belike and Gretchen Buehner. The committee agreed that the following ideas be incorporated into section. The "Open Space" Definition should include a minimal use recreational facility,which would limit development for recreation to soft-surface trails,to be minimally maintained. This type would be appropriate for steep slope open space areas where any significant development is inappropriate.Undisturbed Natural Area. There would be no access to site except for authorized personnel. This would be appropriate where there is high quality wild life habitat, special natural features. 3. Committee Recommendations The committee reviewed the draft Main and Side Recommendation lists prepared by Morgan. On the main list the committee approved items 1 through11, and revised items 12, 14 and 15. A revised list is attached. On the side list, the committee approved revisions to items.1 through 6. The committee also included a list of policy items which should be included in the revised code. 3. Discussion of Planning Commission Joint Meeting There was a brief discussion of strategies to be used in making the presentation to the planning commission at its May 16 meeting. Gretchen Buehner agreed to write up the notes from the meeting for discussion at the planning commission meeting. 4. Next Meeting 5/16 Joint meeting with planning commission 6/7 Next committee meeting The meeting was adjourned at 9:05 pm.