02/11/2015 - Minutes n City of Tigard
s � .
Tigard Public Library Board — Minutes
MEETING DATE/TIME: Wednesday,February 11, 2015 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Scott Hancock called to order the February 11,2015 Tigard Library Board at 7:00 p.m.
2. ROLL CALL
Present at the meeting were: Laura Cadiz, Scott Hancock, Katie Harris,Linda Monahan,John Storhm and
Jan Thenell;Library Director Margaret Barnes and Executive Assistant Alison Grimes. Dan Snyder was
excused.
3. APPROVE MINUTES
The minutes from the January 14, 2015 Library Board were reviewed and, there being no additions or
corrections,were approved as written.
Motion—Monahan Second—Storhm
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Excused Storhm—Aye Thenell—Aye
4. AGENDA ADDITIONS AND DELETIONS
None.
5. CALL TO THE PUBLIC
Lisa Elliot,Young Adult Librarian, attended the meeting. She brought with her two young ladies who are
members of the Library's Teen Council. Teens in the Council assist Lisa by suggesting book titles and other
materials, make suggestions for programs and offer general assistance when needed. The Teen Council
recently held a Stuffed Animal Sleepover, and prepared and held a StoryTime. The Council also submitted
ideas for TechnARTology, a contest for teens to submit artwork created by various technological means.
Currently,there are only 7 members on the council, as quite a few have graduated, but the council generally
has a maximum of 16 members of teens in grades 6 and up. Elliott promotes teen Library Council when
she is doing outreach at schools and she noted that the teens who join general love it and return year after
year to assist.
Tigard Public Library Board MINUTES — Wednesday, February 11, 2015
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of 3
6. ANNUAL JOINT MEETING WITH CITY COUNCIL
Discussed during the January meeting, Hancock asked for more specific areas or items to speak about
during their visit with City Council. Ideas that were discussed were:
• Showcase the Community Room and spotlight several programs
o Community Room provides
■ Super Bowl
■ Reptile Man
■ Aaron Meyer
■ Johnny Limbo and the Lugnuts
■ Taiko
■ Curtis Tigard's 105`h birthday
o Community Room is hub for City
When large meeting space is needed, other City departments utilize room
• Showing how the library changes and adapts as trends change
o New technology
■ Ebooks
■ Computer classes
■ Resume building
o Programming
■ Genealogy
■ Estate planning
■ Tax preparation assistance
The programming and up-to-date technology show that the library caters to a diverse patron base,listens to
their requests and ideas received through the Annual Patron Survey and attempts to meet the needs of the
community. The library is an active provider for the community, staying up-to-date with patrons by using
media such as Facebook and Twitter,while Books and Bits, the library's monthly electronic newsletter reaches
over 28,000 patrons who signed up to receive it.
• Thursday open hours
o Received strong patron support through annual patron survey
• Upcoming operational levy
o Remind Council and request their support
The three main topics finally decided upon were:
• Community Room
• Library's place in the community
• Technology
The Board will have approximately 20 minutes for their meeting with City Council. Topics will be finalized
and duties assigned during the March meeting. It is possible that Councilor Snider, the Board's liaison to
City Council, may be able to attend;if not, Councilor Woodard may attend in his place.
7. POLICIES
The Board reviewed the following policies:
Tigard Public Library Board MINUTES — Wednesday, February 11, 2015
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of 3
■ Library Card
This policy was re-approved.
Motion—Thenell Second—Harris
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Excused Storhm—Aye Thenell—Aye
■ Study Room Use
After discussion,the Board re-approved the policy.
Motion—Harris Second—Thenell
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Excused Storhm—Nay Thenell—Aye
■ Borrowing Materials
This policy was re-approved as presented.
Motion—Harris Second—Monahan
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Excused Storhm—Aye Thenell—Aye
8. LIBRARY OPERATIONS
The January statistical report, along with some circulation data showing total circulations from 2010 through
2014,were distributed. Barnes noted that the July 2012 Thursday closure is what affected those numbers. She
also passed around two diagrams for the soon-to-be-installed Automated Materials Handling equipment. The
Library's 5-Year Strategic Plan ends this year and meetings for the next Plan have been scheduled. This years'
facilitator will be Molly Carlisle, the Readers Services manager. As with the previous planning session,the
World Cafe approach will be utilized. Several tables will be set up and covered with large pieces of paper for
written ideas.
9. OTHER BUSINESS
o LIBRARY TRENDS
Barnes asked the Board to check out the Library's Facebook page as we are using different ways to
reach different patrons.
10. ADJOURN
There being no further business, the meeting was adjourned at 8:19 p.m.
The next meeting of the Tigard Library Board will be Wednesday, March 11, 2015 at 7 p.m. in the second
floor Conference Room of the Library, 13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES — Wednesday, February 11, 2015
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 3 of 3