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CITY OF TIGARD
PLANNING COMMISSION
Name of Board, Commission or Committee
December 19,2011
Date of Meeting
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Signature
Doreen Laughlin
11/6/14
Date
1s " City of Tigard
TIGARD Planning Commission Agenda
MEETING DATE: December 19, 2011; 7:00 p.m.
MEETING LOCATION: City of Tigard—Town Hall
13125 SW Hall Blvd.,Tigard, OR 97223
1. CALL TO ORDER 7:00 p.m.
2. ROLL CALL 7:00 p.m.
3. COMMUNICATIONS 7:02 p.m.
4. CONSIDER MINUTES 7:05 p.m.
5. UPDATE—7:10 p.m.
URBAN FORESTRY CODE REVISIONS PROCESS
6. UPDATE—7:30 p.m.
3RD HCT LAND USE PLAN UPDATE
7. BRIEFING—8:15 p.m.
COMMUNITY DEV. ORG. CHART
8. OTHER BUSINESS — 8:30 p.m.
9. ADJOURNMENT— 8:35 p.m.
PLANNING COMMISSION AGENDA— DECEMBER 19, 2011
City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 of 1
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City of Tigard
TIGARD Memorandum
To: Members of the Planning Commission
From: Todd Prager,Associate Planner/Arborist
Re: Urban Forestry Code Revisions, Process Summary
Date: December 6, 2011
Introduction
The Urban Forestry Code Revisions (UFCR) approval process is scheduled to begin in January
2012. Staff would like to update the Planning Commission on the UFCR process background
and next steps.
Background
In February 2010, Council directed staff to pursue a comprehensive update of the city's urban
forestry related code provisions. The UFCR has followed the process in the attached diagram as
further described below.
CAC Process
A Citizen Advisory Committee (CAC) was appointed by council to allow staff to receive input
from a broad set of viewpoints during the update process. This committee included two
planning commissioners, two tree board members, two parks board members, two developers
(including a representative for the Home Builder's Association), one certified arborist, one
natural resource advocate and one at-large citizen. In January 2011, the CAC timeline was
extended to ensure ample time for the committee to discuss code topics. In finalization, the
committee reached consensus on a set of guiding principles for the following four code topic
areas:
1. Urban Forestry Standards for Development
2. Tree Grove Preservation Incentives
3. Tree Permit Requirements
4. Hazard Trees
Staff used the guiding principles to develop and refine the draft UFCR.
A public involvement plan was developed specifically for the project to provide enhanced
opportunities for participation for the overall community throughout the process. This plan
included outreach at city events like the Tigard Balloon Festival and Tigard Area Farmers
1
Market; an email newsletter specific to the code revisions project; open houses; and other
methods for community feedback. The CAC considered community feedback in developing
their guiding principles.
Technical Review
A Technical Advisory Committee (TAC) was formed at the same time as the CAC. The TAC
included city staff and representatives from outside agencies to advise the project management
team on the technical aspects of the code during the update process.
The draft urban forestry code was also peer reviewed by outside development and urban
forestry experts in October 2011 to provide additional assurance of technical soundness.
Consultants tested the draft code on actual development projects to identify issues for further
refinement in advance of the approval process.
Input Process
Staff has been gathering and evaluating input on the draft code from the community and
technical experts during the input process. This has involved further refinement of the draft
code from a technical and legal standpoint. However, staff has been careful to ensure any
changes to the draft code are consistent with the guiding principles developed by the CAC.
A community wide open house was held in December 2011 to receive input and answer
questions on the draft code in advance of the Planning Commission and Council approval
process. Advance notice of the community wide open house was provided to every Tigard
resident and property owner. Advance notice of the approval process will be provided to every
Tigard property owner as required by state law (Measure 56). The Measure 56 notice is required
to say adoption of the proposed code "may affect the permissible uses of your property."
Next Steps
Approval Process
From this collaborative process will emerge the staff-proposed draft to the Planning
Commission at a workshop scheduled for January 16, 2012. Staff will summarize the previous
steps in the process, answer questions, and receive preliminary Planning Commission feedback
at the workshop. Following the workshop, Planning Commission will hold a public hearing on
February 6, 2012 and consider recommending Council adoption of the UFCR.
On March 20, 2012, staff is tentatively scheduled to present on the UFCR project at a Council
workshop. Following the Council workshop, Council is scheduled to hold a public hearing on
the adoption of the UFCR on April 24, 2012.
This timeline assumes single meetings for both the Planning Commission and City Council
public hearings. If additional dates are needed, this timeline will likely shift.
ATTACHMENT: URBAN FORESTRY CODE REVISIONS, PROCESS DIAGRAM
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* This timeline assumes single meetings for both the Planning Commission & City Council public hearings.
If additional dates are needed, this timeline may shift. Visit www.tigard-or.gov/ufcr for process updates.
CITY OF TIGARD
PLANNING COMMISSION
Meeting Minutes
December 19,2011
CALL TO ORDER
President Walsh called the meeting to order at 7:02 p.m.The meeting was held in the Tigard
Civic Center,Town Hall, at 13125 SW Hall Blvd.
ROLL CALL
Present: President Walsh
Vice President Anderson
Commissioner Doherty
Commissioner Muldoon
Commissioner Rogers
Commissioner Schmidt
Commissioner Shavey
Absent: Commissioner Hasman; Commissioner Ryan
Staff Present: Susan Hartnett, Assistant Community Development Director; Doreen
Laughlin, Executive Assistant; Tom McGuire,Principal Planner;Todd
Prager, Associate Planner/Arborist
Also Present: Calista Fitzgerald, incoming Planning Commissioner;Andrew Miller and
Dianne Armstrong, incoming Alternate Commissioners.
COMMUNICATIONS—President Walsh noted that Commissioner Stu Hasman was not
present due to business reasons and also noted that this would have been the last official
Planning Commission meeting that he would have attended. He said that Commissioner Hasman
would be very much missed by the commission and acknowledged the many years of excellent
service that Commissioner Hasman had devoted to the city.
President Walsh then introduced the three visitors present as the incoming commissioners; one
voting member, and two alternates. He advised the commissioners that these individuals hadn't
been officially appointed yet but that they were on the consent agenda of the City Council for the
upcoming meeting scheduled for the next night (December 20). He welcomed the incoming
commissioners and said they would be officially introduced at the January 9th meeting.
CONSIDER MINUTES
November 21st Meeting Minutes: President Walsh asked if there were any additions,
deletions, or corrections to the November 21st minutes; there being none, Walsh declared the
minutes approved as submitted.
Page 1of4
UPDATE —URBAN FORESTRY CODE REVISIONS PROCESS
Todd Prager, Project Manager for the Urban Forestry Code Revisions project, gave a brief
update on the process. He explained the public engagement that had occurred to this point
including the Balloon Festival; the Farmer's Market; a project website; opportunities for on-line
comments; an email newsletter; three open houses; and Cityscape articles that had gone out to
all Tigard residents, keeping them in the loop. He said the culmination of all these activities was
that the Citizen Advisory Committee (CAC) had reached consensus through the set of guiding
principles which explain the main elements of each code topic. He noted they represent a
compromise view between the diverse interests that were on that citizen committee. The CAC
physically signed off on each of those guiding principles and were successful in that every
member agreed they were comfortable with the way the city was pursuing the future for the
Urban Forestry Code.
There was also a technical review. Part of the technical review involved a peer review by outside
development in urban forestry experts hired to test the draft code on a range of actual
development projects. Overall, the results of the peer review showed that the draft code meets
the policy intent of the groups that worked on the code. There were a few minor technical issues
identified through that peer review which were very helpful. Those issues have since been
corrected in the code. Todd went on to tell the commissioners about the successful recent open
house. He said the comments had been mainly focused on just minor"tweaks" of language
within the code, but no major negative comments were heard such as "Hey—we think this is the
wrong direction for the city to go in."
Three adoption volumes will be presented to the commission at the workshop on January 9th
the volumes will include a summary of the project background, the Citizen and Technical
Committee process; the deliberations of those committees including discussions they've had and
some of the major issues that they went back and forth on; also what the decisions were on
those key issues. At the workshop there will be the opportunity to learn more about the code
revisions.
The public hearing is scheduled for February 6, 2012.Advance notice of the public hearing will
be provided to every property owner within Tigard.Todd explained that this is required by state
law, Measure 56. That notice is required to state "The adoption of the proposed code may affect
the permissible uses of your property." Todd noted that staff has been preparing the community
for this notice. An effective Pre-Measure 56 notice was sent out in advance of the Open House
held on December 6. The pre-notice explained that the purpose of the notice they would soon
be receiving is to engage the public in the process.
Staff is tentatively scheduled to present the project to City Council March 20th at a workshop
and then following the council workshop, the Public Hearing on this is tentatively scheduled for
April 24th.
One of the commissioners wondered what the level of interest was on the part of the citizens,
i.e. what will be the "hot topics" —that type of thing. Todd answered that the input received at
the open house was focused on property specific questions such as "How would this code
Page 2 of 4
apply to my property?" Or "I have a tree I'd like to cut down—how would the code regulate
that situation?" A lot of it was answering those types of questions rather than hearing "I don't
like what I'm seeing in the code." Todd said "There wasn't an overwhelming flood of people
at the recent open house. Earlier in the process there was quite a bit more public engagement
as far as people being interested in saying what they felt the code should look like. We kept
hearing about the need for flexibility and incentives, rather than punitive measures, and the
citizen committee reflected that in their recommendations. As we moved through the process,
I believe people were feeling more and more satisfied that their concerns had been heard and
addressed and that they were feeling comfortable with the direction the city was taking."
The question was asked as to whether written comments had come in. Todd answered that
those comments had tapered off as the process went on. He said the likely comments that will
come before the Planning Commission will be from the Homebuilders Association. He'd
heard they were happy with the general policy direction of the code, but that there are some
aspects they feel could be tweaked to facilitate development a bit more.
The commissioners said they'd like to have staff explain to them and make it clear in their
minds what exactly is in the jurisdiction of the Planning Commission with regard to this.
Susan Hartnett, Assistant Community Development Director, said a big part of the January 9th
meeting will be breaking down the three documents (Volume I, II, & III —giving a roadmap —
where to look for the detail "on this idea" or "how this concept played out." She said they'll
have about a month between the workshop and the public hearing to review it. There would
not be a second discussion prior to the public hearing but staff would be available to the
commissioners should they have questions or need additional information.
UPDATE —3RD HCT LAND USE PLAN UPDATE
Senior Transportation Planner,Judith Gray, introduced herself and said she's here to give the
third update, and the fourth presentation, on the High Capacity Transit Land-Use Plan. She
said they'd passed a milestone in that in November the Citizen's Advisory Committee (CAC)
completed their work and advanced their final recommendation for the High Capacity Transit
(HCT) Land Use Plan. She said she would be updating the commissioners as to where that
process is and how it's going to be moving forward in the Regional Southwest Corridor. She
would not be presenting the actual report this evening- as that will happen later when the
consultant comes in February.Judith presented a PowerPoint presentation (Exhibit A) to the
commission. She briefly reviewed the past activities in the Land Use Plan, and gave an
overview of the final project report and how it will be used.
Judith explained to the commission that, based on interviews and existing conditions analysis
and working with the CAC, the team developed a "Typology" for Tigard: Town Center/Main
Street; Employment/Retail; Transit Neighborhood; and Corridor.
She noted that 2012 will be a very busy year. Because Tigard has completed the Land Use
Plan,we:
• are better prepared for 2013 actions;we have had many community conversations; and
Page 3 of 4
• have an opportunity to focus on the Regional work, including the evaluation of
alternatives and trade-offs.
She noted that so far as local plans go—Tigard is ahead of other cities in that this was done in
2011. There will just be some refinement needed to finalize it while other cities will just be
beginning to develop their plans in 2012.
The next steps will include ongoing public involvement for Tigard through the regional
process. On January 30th there will be a kick-off called "Tigard Connects" at the library.
Details are being developed and invitations will be going out soon. On February 21 the
consultant will present the final draft plan in a joint meeting of Planning Commission and City
Council. Based on the feedback they receive at that meeting, they'll be giving the final report
by March 30th. The action that staff will ask for from the City Council on this plan will be to
"accept" the land-use plan—not to adopt it. There won't be any policy changes, but rather an
acknowledgement that the work of the Citizen's Advisory Committee has been completed and
that we now have this in our hands to move forward into the regional process.
BRIEFING—COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART
Susan Hartnett, Assistant Community Development Director, reminded the commissioners
that at the last meeting they'd asked staff to bring an updated organization chart and go over it
with them. She walked them briefly through the Org Chart (Exhibit B) and explained why
some of the changes had taken place.
OTHER BUSINESS—None.
ADJOURNMENT
President Walsh adjourned the meeting at 8:18 p.m.
Doreen Laughlin,Planning Co $ 'ssion Secretary
ATTES °resident D.ve Walsh
Page 4 of 4
1/27/2012
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• February 21:Consultant presentation to
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• '' ", iiiili • Winter/Spring 2012:Finalize Land Use Plan
• 2012-2013:Participate in SW Corridor Plan Planning Commission Update
Dec 19,2011
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4
Community Development Department FY 2012
CD Director
Ron Bunch
Conf Exec Asst Program Development
Specialist
—
Doreen Laughlin Albert Shields
Sr.Admin Specialist Planning/Building
Assistant(.8)
Vacant Patty Lunsford
I I I I
Building Official Redev Proj Manager Development
Services/Community
Mark Van Domelen
Sean Farrelly Planning
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Bldg Div Svcs Sup Sr.Inspector Inspector 11 Sr.Plans Examiner Proj Planner(.S)
Development Services Community Planning
Dianna Howse Chip Barnett George Heimos Dan Nelson Vacant Principal Planner ----1---- Asst.Comm Dev Director
Gary Noble
Tom McGuire Susan Hartnett
Sr.Permit Tech I
I � 1 I Sr.Planner
Debbie Adamski
Development Permit Tech(.8) Sr.Permit Tech(.8) Livability Compliance Darren Wyss
Engineer(.8) Specialist I
Gus Duenas Shirley Treat Kristie Peerman
Permit Tech Hap Watkins
Branden Taggart Sr.Transp Planner
Sr.Engineering Judith Gray
Tech(.8)
Mike White
Assoc
____ Planner/Arborist
Legend Todd Prager
CD Admin (3000)
Building (3100) Assoc Planner
Cheryl Caines
Downtown Redevelopment (3700) Marissa Daniels
Development Services (3200) John Floyd
Gary Pagenstecher
Community Planning(3300)
Assignment Relationship