12/08/2014 - Minutes V
' City of Tigard
Park & Recreation Advisory Board (PRAB) Meeting Minutes
MEETING DATE: December 8, 2014 7 p.m.
MEETING LOCATION: Tigard Public Works Auditorium, 8777 SW Burnham Street
The purpose of the Park and Recreation Advisory Board is to advise and advocate
for park and recreation opportunities for a growing Tigard.
1. Roll Call: At 7 p.m. the meeting was called to order by Troy Mears.
Members: Present
Dave Brown Yes
Claudia Ciobanu No
Wayne Gross Yes
Troy Mears Yes
Holly Polivka Yes
Linda Shaw Yes
Scott Winkels Yes
Other:
Barry Albertson No Tigard-Tualatin School District Liaison
Randall Brenner Yes Alternate
Tim Pepper Yes Alternate
Marc Woodard Yes Council Liaison
City of Tigard Staff Present:
Steve Martin Public Works Division Manager
Martin McKnight Parks and Grounds Supervisor
Jeff Peck Senior Engineering Technician
Renee' Ferguson PRAB Recorder
PARK & RECREATION ADVISORY BOARD MINUTES —December 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov
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Audience:
Neal Brown and Chris Garsteck.
2. Approval of Minutes: November 10, 2014, minutes
Holly Polivka moved to approve the November 10, 2014, meeting minutes. Dave
Brown seconded the motion. The minutes were approved by a majority vote of the
board members present with Dave Brown, Wayne Gross, Holly Polivka, Linda Shaw,
and Scott Winkels voting yes. Troy Mears abstained.
3. Comments from the Audience
Neal Brown, 13853 SW Boxelder St., spoke to the board about his desire for the city
to develop more recreation options in Tigard.
4. Tigard Dog Parks
Chris Garsteck, a representative of the Tigard Dog Park Committee, updated the
board and provided a handout on the recent survey conducted by dog park users; the
handout is on file in the PRAB record. Some of the highlights include:
• Survey was conducted in August and September.
• Surveys were collected in person at each of the three dog parks in Tigard and
during the Tigard Street Fair.
• 120 surveys were collected.
• Preferred options for future dog parks were presented.
5. Discussion of Park Bond Projects
Senior Engineering Technician Jeff Peck updated the board on the Summerlake
restroom project. Some of the highlights include:
• In early fall, the city received two widely varying construction bids.
• New bid packages will be sent out early spring 2015.
• Additional funds are required to complete the installation of the restroom.
• Due to an upcoming sewer project at Potso Dog Park, the planned parking lot
project at Potso was put on hold.
Dave Brown moved to approve the unspent funding from the Potso parking lot, as
well as the Fanno Creek Trail and other projects (for an additional $20,000) from the
park and open space bond measure to complete the restroom at Summerlake Park.
Scott Winkels seconded the motion. The motion was approved by a unanimous vote
PARK & RECREATION ADVISORY BOARD MINUTES —December 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov
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of the board members present with Dave Brown, Wayne Gross, Troy Mears, Holly
Polivka, Linda Shaw and Scott Winkels voting yes.
Chris Garsteck asked staff to notify the public that the parking lot at Potso Dog Park
will not be installed.
Ms. McMillan replied that an article will be submitted in the monthly Cityscape
newsletter to notify the public on the delay of the project.
6. Discussion of November 18, 2014,Joint Meeting with City Council
During the joint meeting, a recreation program and the recent recreation survey was
discussed. The PRAB recommended an option between the level one and level two
spending, as well as proceeding to investigate the YMCA option. The discussion
gave the consultant some parameters for developing a proposal.
Project team will be meeting next week and MIG will be presenting a preliminary
plan.
7. Parks Update
Martin McKnight gave a brief report on the parks. The updates included:
• Next Saturday will be the final day for the yearly leaf disposal/food drive
event.
• Maintenance for park equipment is being performed.
• Two fun run events have been booked in December.
• The recent wind storms created significant work for the parks crew due to the
amount of trees down in park spaces.
• A private donation of rhododendron plants has been made to the Parks
Division.
• The playground equipment, near the restrooms at Summerlake, will be
replaced in 2015.
8. Non-Agenda Items
The board will discuss and finalize the 2015 goals during the January PRAB meeting
and submit to City Council.
PRAB board is requesting for frequent updates on the progress of the Downtown
Plaza project.
PARK & RECREATION ADVISORY BOARD MINUTES —December 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov
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The board will hold officer elections during the January PRAB meeting.
Dedication for the donated fitness equipment by the Rotary Club will be held in early
2015; equipment has been installed at Dirksen Nature Park.
9. Executive Session
At 8:36 p.m., Troy Mears announced the PRAB went into executive session and read
the following:
The Tigard Park and Recreation Advisory Board will go into executive session to
discuss potential property transactions under ORS 192.660 (2) (h). All discussions
are confidential and those present may disclose nothing from the session.
Representatives of the news media are allowed to attend executive sessions, as
provided by ORS 192.660(4), but must not disclose any information discussed. No
executive session may be held for the purpose of taking any final action or making
any final decision. Executive sessions are closed to the public.
10.Adjourn
At 8:50 p.m., the PRAB adjourned.
Next meeting:
January 12, 2015 —Public Works Auditorium, 8777 SW Burnham Street.
/s/ Renee Ferguson
Renee Ferguson, PRAB Recorder
Attest:
/s/ Dave Brown
Vice Chairman Dave Brown
Date: January 12, 2015
PARK & RECREATION ADVISORY BOARD MINUTES —December 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov
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