06/13/2012 - Minutes City of Tigard
Library Board
Minutes
MEETING DATE/TIME: Wednesday,June 13,2012 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Second Floor Conference Room
1. CALL TO ORDER:
At 7 p.m. Chair David Burke called to order the June 13,2012 Tigard Library Board.
2. ROLL CALL
Chair David Burke called the roll.
Present at the meeting were: David Burke,Laura Cadiz, Scott Hancock,Linda Monahan, Cecilia Nguyen,
Dan Snyder and John Storhm;Alternates Stephanie Carter and Katie Harris;Library Director Margaret
Barnes and Executive Assistant Alison Grimes
3. APPROVE MINUTES
The Board reviewed and approved the minutes from the Thursday,May 10,2012 meeting.
Motion—Monahan Second—Burke
Burke—Aye Cadiz—Aye Hancock—Aye
Monahan-Aye Nguyen—Aye Snyder—Aye
Storhm—Aye
4. AGENDA ADDITIONS AND DELETIONS
None.
5. CALL TO THE PUBLIC
Stephen Hughes, Circulation Library Assistant,joined the meeting as this month's staff guest. Starting at
the Library as an On-Call Assistant, Hughes now works full-time. Some of his duties include assisting
patrons at check-out,inspecting and buffing DVDs,training and working with new volunteers, assisting as a
facilitator with the Summer Teen Volunteer program, and other service-related tasks. Hughes is also on the
Staff Education Committee and COOP (Continuity of Operations Program), a library-specific emergency
preparedness program. He enjoys working at the Library and, despite the budget constraints and internal
changes;he feels the staff remain positive.
Tigard Public Library Board MINUTES —Wednesday,June 13, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of2
6. RFID UPDATE
It does appear that the RED tagging system is saving a little time in processing. Patrons have commented that
they're pleased about the self-payment of fines option on the self-check machines and a quicker check-out.
Although items are still trickling in that haven't been tagged,an estimated 87%of the Library's collection has
been tagged and we're not even a full month into the RFID program. In the future then next big project will be
Automated Materials Handling.
7. LIBRARY OPERATIONS
Statistics from May were passed out to the Board along with an article about e-books called"Wired Library:
Check It Out". Barnes gave each Board member a mouse pad that says "Tigard Public Library—We Can Take
You Anywhere". The mouse pads are placed at every public computer station,the OPACs and the computers
in the Technology Room.
The Summer Reading program has begun;the bluegrass band,Roundhouse,kicked-off the program on June 15t
Besides receiving books,adult patrons who sign up for Summer Reading may also receive a travel mug,
courtesy of the Friends. This year's Summer Reading grand prize is a two-night stay at Sylvia Beach Hotel,
where each guest room has a different author-themed decor.
Publicity for the change in Library hours begins with a notice in the next water bill. Bookmarks noting the new
hours will be handed out to patrons at check-out and magnets,courtesy of the Friends,will be provided to
patrons who request them. Banners saying"Library Closed on Thursdays"will be placed out front by Hall
Blvd. A special Thursday Closure/Hours comment card is being created for patrons and their remarks will be
logged in a database for future review by Library management. It is expected that the Library will receive a large
crowd on July 6 as the building will be closed two days in a row.
8. OTHER BUSINESS
Interviews with candidates interested in the Library Board seat will be held at the end of the month. The Mayor
and Council President Buehner will be interviewing potential candidates. The Board reaffirmed their May
resolution to not meet in July;the next meeting will be Wednesday,August 8. Agenda items for August will
include more information on the Thursday closure and an update on the Summer Reading program. The
Board's Annual meeting will be held in September and several policies will be reviewed at that meeting.
■ LIBRARY TRENDS
None.
9. ADJOURN
There being no further business,Burke adjourned the meeting at 7:27 p.m.
The next meeting of the Tigard Library Board will be Wednesday,August 8 at 7 p.m. in the second floor
Conference Room of the Library, 13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES —Wednesday,June 13, 2012
Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov IPage2of2