04/12/2012 - Minutes TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, April 12, 2012
Call to Order: 7:02 p.m.
Roll Call
Present at the meeting: Board members Laura Cadiz, Scott Hancock, Linda Monahan,
Dan Snyder and John Storhm; Alternates Stephanie Carter and Katie Harris; Library
Director Margaret Barnes and Executive Assistant Alison Grimes. David Burke and
Cecilia Nguyen were excused. Storhm chaired the meeting in Burke's absence.
Minutes
The March 8, 2012 Board meeting minutes were reviewed and approved as read with
no corrections.
Motion — Hancock Second — Cadiz
Burke — Excused Cadiz — Aye
Hancock— Aye Monahan - Abstain
Nguyen - Excused Snyder— Aye
Storhm —Aye
Agenda Additions and Deletions
None.
Call to the Public
No one besides Library Board members and staff were in attendance.
Annual Meeting with City Council
Board members reviewed the agenda for their annual meeting with City Council one last
time. Barnes showed Board members the various visuals being used for the joint
meeting: two RFID tags and several charts (teen volunteering statistics and various
statistics from the recent Library Patron Survey) and program posters. The Library's
iPad and eReader will also be taken to show Council members. As they will be first on
Council's agenda which begins at 6:30 p.m., Board members were asked to be at City
Hall by 6:20.
Library Budget
The proposed 2012-2013 City Budget will be available on line beginning April 13.
Library-specific changes will include being closed on Thursdays, a reduction in
programming, a decrease in collection development funds and a 4.1 FTE reduction of
staff hours. Depending on the Board's wishes, as the Library will be closed on
TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, April 12, 2012
Thursdays, the monthly meeting needs to be switched to another evening, unless Red
Rock Conference Room at City Hall is utilized. Budget meetings begin April 23. Once
adopted, the budget will go into effect July 1.
Library Operations
Barnes distributed the monthly statistics for March. Circulation is down just slightly from
March 2011 . The annual Volunteer Recognition is scheduled for this Sunday, April 15.
About 90 volunteers have responded to the invitation for the ice cream social event.
Children's Story Times continue to be a popular program. In celebration of St. Patrick's
Day, the Irish Ceili program attracted 225 attendees and the recent Tahitian Dance
program was also popular. Molly Carlisle, currently the Youth Services supervisor, has
accepted the position of Readers Services manager. She will assume her new duties
May 1 . RFID (Radio Frequency Identification) tagging of library items has begun.
Picture books have already been tagged and the transition appears to be going
smoothly. The new gates are scheduled to be installed May 21 and the self-check
machines, which will allow patrons to swipe their credit card to pay fines while checking
out their items, are ordered. A new update for Polaris will occur in May.
Other Business
Encyclopedia Britannica will no longer be available in print; the 2010 32-volume set was
the last edition.
Adjournment: There being no further business, the meeting adjourned at 7:54 p.m.
The next Library Board meeting is scheduled for Thursday, May 10, 2012 at 7:00 p.m. in
the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.