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05/14/2014 - Packet m Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD CCAC - City Center Advisory Commission Name of Board, Commission or Committee May 14,2014 Date of Meeting I have verified these documents are a complete copy of the official record. Joe Patton,Meeting Secretary Print Name I gnature June 12, 2014 Date City of Tigard TIGARD City Center Advisory Commission Agenda MEETING DATE: Wednesday, May 14, 2014— 6:30— 8:30 p.m. MEETING LOCATION: Tigard Public Library 1St Floor Community Room 13500 SW Hall Blvd.,Tigard OR 97223 1. Welcome and Introductions.......................................................................................................6:30— 6:35 2. Review / Approve April 9th Minutes.......................................................................................6:35 — 6:40 2. Non-Agenda Items/ Public Comment.....................................................................................6:40— 6:45 3. Tigard Strategic Plan Update......................................................................................................6:45 — 7:15 Discussion of implementation of vision for Tigard to become "The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy bealtby and interconnected lives." (Community Development Director Kenny Asher) 4. Finalize CCAC 2014 Goals/Objectives....................................................................................7:15 — 7:45 Continuation of discussion from CCAC Goal Setting meeting. Committee liaison assignments. (Vice-chair Arendes) 5. CCDA Meeting Debrief...............................................................................................................7:45 — 7:55 Discussion of May 0h CODA meeting-Miller properly purchase and Michele Reeves presentation (Chair Murphy) 6. Public Works Yard Redevelopment Update .............................................................................7:55 — 8:05 Review preliminary site plans and upcoming steps (Sean Farrelly) 7. Criteria for Fee Reimbursement Requests................................................................................8:05 — 8:15 Continuation from February meeting discussion Action item: Consider criteria to reimburse building and planning permit fees and make recommendation to CCDA Board. (Sean Farrelly) 8. Input on Response to HCT Survey...........................................................................................8:15 — 8:25 Discuss proposed Downtown HCT alignments and online survey (Chair Murphy and Elise Shearer) 9. Liaison Reports.............................................................................................................................8:25 — 8:30 10. Adjourn Business Meeting..........................................................................................................8:30 p.m. CITY CENTER ADVISORY COMMISSION AGENDA— May 14, 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 2 Upcoming meetings of note: Tuesday,May 13,Southwest Corridor Community Planning Forum,PW Auditorium, 8777 SW Burnham, 6:00-8:00 p.m. Wednesday,June 11,Regular CCAC Meeting,Library Community Room, 6:30 p.m. Tuesday,July 1,City Center Development Agency Board meeting,Red Rock Creek Conference Room,6:30 p.m. Note:Weekly Main Street Green Street construction update meetings at Symposium Coffee,Tuesday mornings,7-8:00 AM CITY CENTER ADVISORY COMMISSION AGENDA— May 14, 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2 Ca p City Center Advisory Commission Meeting Minutes Date of Meeting: Wednesday,May 14,2014 Location: Library Community Room Called to order by: Chair Tom Murphy Time Started: 6:30 pm Time Ended: 9:00 pm Commissioners Present: Chair Thomas Murphy (Tom);Vice Chair Carine Arendes; Deanie Bush; Sherrie Devaney;Henry (Hank) March;Alternate Lynn Scroggin;Richard Shavey Commissioners Absent: Laura Fisher; Paul Miller;Linh Pao Others Present:Elise Shearer from TTAC; and Local Realtor Neal Brown. Staff Present: Community Development Director Denny Asher;Downtown Redevelopment Project Manager Sean Farrelly; and Senior Administrative Specialist Joe Patton. AGENDA ITEM #1: Welcome and Introductions Chair Tom Murphy opened the meeting and Joe recorded the roll call. AGENDA ITEM #2: Review/Approve Minutes The April 9, 2014 CCAC Minutes were approved as amended. It was noted that the Minutes for the April 30,2014 meeting would be reviewed at the June meeting. AGENDA ITEM #2: Non-Agenda Items / Public Comment Agenda item #4, Finalize CCAC 2014 Goals/Objectives,was postponed until after Agenda item#8 as Carine was unable to attend the first part of the meeting and she is spearheading this item. Chair Murphy called for public comment. There was none. AGENDA ITEM #3: Tigard Strategic Plan Update (Attachment 1) Denny discussed the draft Strategic Plan which was developed during the last year. It will help guide many of the City's activities over at least the next twenty years. The first step was to establish the vision for Tigard and the focus quickly turned to the importance of trails that wind through the community. Goals were set to help further develop it. The plan will be modified before being adopted by council based on feedback received. Deane noted that it was important to engage the community and a good way to do that would be through the schools. Kenny stated that he has been looking at the Safe Routes to Schools program as it is a way to reach a lot of people. Also, a new communications strategist position will be filled soon. He asked the Commission to read the Strategic Plan, share any feedback with him or Sean Farrelly and to become ambassadors for it by letting people know about it. CCAC Meeting Minutes for Wednesday,May 14,2014 Page 1 of 3 AGENDA ITEM #4: Finalize CCAC 2014 Goals/Objectives (Attachment 2) Item addressed out of order, after Item #8. Carine reviewed the Proposed 2014 Goals and Objectives. The consensus was to finalize them with the following changes:under Support URA Plan Projects change sub-bullet one to read, "Includes Brownfield program,property acquisition...";under Communications and Economic Development change bullet three to read, "Advocate on behalf of businesses to mitigate...". Carine will make the changes and present it for adoption at the next meeting. She was thanked by the other Commissioners for her work in bringing all of the pieces together to establish the goals and objectives. AGENDA ITEM #5: CCDA Meeting Debrief Tom noted that the CCDA and the City Council took the necessary action to amend the Urban Renewal Plan to include in the toolkit the acquisition and disposition of real property within the Urban Renewal District and to add the Fergusson (also known as the Miller property) on Burnham Street specific to the boundary of the Urban Renewal Plan. The City Manager was authorized to enter into necessary agreements on behalf of the CCDA to acquire the property. The City will borrow the funds money to fund the purchase. These actions were previously endorsed at the April 30, 2014 CCAC meeting. Michele Reeves previously gave a presentation on successful public spaces which was videotaped and the link will be shared once available. Deanie noted the presentation included starting with a smaller space framed on three sides viewed as an open air room and the phrase "show, don't tell" (show people that you have an exciting place to meet, don't just tell them that you do) was repeatedly used. Michele said in order for the space to appear active it should contain one person per every 300 ft2. It also needs parking within three blocks, different grades at which to view the area from and lots of programs. Deane noted there would be a tour of Oregon City organized by the CCDA on June 4,2014 from 10 am to 2 pm,with lunch and transportation being provided. Sean Farrelly said a concept plan for a smaller open space and the area around it would be ready next month. AGENDA ITEM #6: Public Works Yard Redevelopment Update Sean Farrelly stated the City received a CET grant from Metro for redevelopment feasibility studies on the Public Works Yard and a second site secured by a developer partner, George Diamond. The second site is located on Commercial Street across from the transit center and next to the Eagles Lodge,which is currently occupied by a landscaping company. The Public Works Yard would allow more control over design by the City. It includes three buildings for approximately 120 units with one parking space per unit,but would require the dog park to be redeveloped as the land would be needed for one of the buildings. The units would include a mix of one,two and three bedrooms. George Diamond would develop the second site if selected and its density would be higher. Approximately 25 units would be built but not all of them would have a parking space. It would also include 2,500 ft2 of commercial space. George Diamond is also looking at the possibility of securing a larger property to allow for larger development. The units would be smaller and primarily studio and one bedroom. AGENDA ITEM #7: Criteria for Fee Reimbursement Requests Sean Farrelly noted that this issue was continued from the February 2014 meeting. A request from Jeffrey Allen was received for Development Fee Reimbursement on a portion of the fees. TI (tenant improvement) fees are a large portion since they are based off a percentage of the project cost. The CCAC Meeting Minutes for Wednesday, May 14,2014 Page 2 of 3 Commissioners discussed different aspects such as the approving authority for the fee reimbursement, offering the reimbursement for others including making it retroactive, other incentives that could be offered and what specific fees should be reimbursed. After much discussion it was the consensus of the Commissioners that the sole request was not sufficient reason to consider the issue at this time. It was decided to defer the request and to discuss a broader range of incentives at a future meeting. AGENDA ITEM #8: Input on Response to HCT Survey Elise encouraged the Commissioners to review the Southwest Corridor Plan and offer feedback through the survey which closes May 23. 2014. She noted that the Southwest Corridor Steering Committee would be making decisions on June 9`"regarding which options to move forward with. Tigard is directly involved in four of the areas being considered with multiple options. The Highway 217 overpass from the Tigard Triangle into downtown Tigard has three options,but one will likely be excluded due to the cost. HCT going through the industrial zone to downtown Tigard will need to be addressed as it impacts access to the businesses in that area. The downtown plan has three options as well with one likely to be eliminated due to inadequate turn radius. The Tigard to Tualatin connection extends down to the Bridgeport area with some portions that go through the industrial area. There are different options for walking and bicycling paths along with links to other trails. Elise stated she had a concern regarding the link to the walking trail north of Bonita that could extend to the back of the library and to extend it south to Tualatin. The trail north of Bonita may be eliminated in favor of using the existing trail along Fanno Creek. She stated that trail is steep with many blind corners and not safe enough to accommodate both pedestrians and bicyclists at the same time. Tom noted that due to time constraints it would not be possible to respond as a Commission,but he urged individual Commissioners to review the options and respond to the survey. AGENDA ITEM #9: Liaison Reports Carine reported that PRAB is looking to branch out to start evaluating and providing feedback on recreational trails. They are very supportive of the veterans wall proposal in the Tigard Street Plaza location and were interested in what other groups thought, noting that it is a leased space and that the property owner could require it to be removed. AGENDA ITEM #10: Adjourn. The meeting adjourned at 9:00 p.m. fie,0� Joe Vatton, CCAC Recording Secretary ATTEST: Nomas J. Murphy Chair CCAC Meeting Minutes for Wednesday,May 14,2014 Page 3 of 3 4 City of h Tigard ] I - J1 Strategi* c Plan Draft Working Document—for Discussion Purposes Only I Updated:11/5/2013 1!;7 7454 Tn oe { f. • Vi Sion The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives. raIF y f ' dV .. ABOUT THE VISION: • Goal is to create a unique, vibrant identity for the city—not a vision that could describe any city anywhere. • Walkable doesn't mean anti-car or anti-public transportation, it is about leveraging the existing trail system and green spaces. • Interconnected has many meanings: Connecting people to the city, people to people,work/shop/ play,technology, physical connections, social connections,transportation, etc. • The statement does not imply the city does or does not have a role in providing services to connect people and/or make people "healthy"—it is about building and providing the space for connections and healthy lifestyles to happen as people wish. • The vision should drive future decisions about where the city places priorities and investments— needs to be a deliberate set of steps to make it happen. STRATEGIC GOALS: © Facilitate walking connections to develop an identity. Q Ensure development advances the vision. Q Engage the community through dynamic communication. Q Fund the vision while maintaining core services. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 1 goal Facilitate walking connections to develop an identity. OBJECTIVES: ( Every household is within a walking distance of 3/8 mile to a trailhead. ' • 100 percent of our residents have access to a densely �- ;` ;4 networked trail system designed for universal access and the mobility-impaired. • Fully accessible connections are made via pathways �r and/or sidewalk connections. ' • Improve Tigard's walkability score-currently 51 http://www.walkscore.com/OR/Tigard. �2 The trail system is used for all kinds of trips. • The system is safe.All parts are comfortable for everyone to use-i.e., no segments are avoided because of real or perceived safety issues. • The walking/transit connection is creatively engaged. Creative transit solutions, like local van shuttle service, are available to bridge gaps where trips (or portions of trips)would be otherwise infeasible for walking. • This deals with trips within the city as well as trips leading into/out of the city. • The transit waiting experience is improved. • Transit stops protected from weather and are aesthetically pleasing. • Sidewalks are a part of the plan, especially in relation to connections to transit stops. and key entry points of the pathway network. �3 The city's development patterns, over time, are influenced by the densely networked trail system. • Pathway system and businesses begin to complement each other.You can walk to more business destinations. Businesses locate here that need and want less parking. • Changes in the Community Development Code allow more businesses to become closer to residential. ® The system supports and enhances Tigard parks and community gatherings. • The system is designed to serve developed public parks. • Places in the system are dedicated to community gardens,which become highly localized and cared-for centers belonging to neighbors and neighborhoods. • Events, leisure-time activities and other social functions occur on and adjacent to the system,with City of Tigard involvement ranging from none to high. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 2 goal continued 05 Implementation of the project is long term (20 years) and controlled, in some fashion, at the neighborhood level. • Implementation begins by connecting important public places in early phases of the project. • Generate enthusiasm and support in neighborhoods (i.e., demonstrate early successes). • Volunteerism is actively promoted and maximized (e.g., East Bull Mountain example). • Cooperative approach to the work with citizens (a mutual partnership). © The city's identity results from construction of the system. • We market our successes at every completed connection/result. • The "identity gain" is natural and inevitable.As the new system gains users, it gains attention and the attraction and identity of Tigard gains momentum. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 3 good Ensure development advances the vision. OBJECTIVES: 01 Make best use of undeveloped and underdeveloped land to increase the value of the city and advance the vision. • Businesses locate and stay in Tigard in ways that maximize the productive development or redevelopment of properties. • Public and private financial support catalyzes the redevelopment of current industrial land and properties. • The city is a liaison to understand the local economy and business community and supports development and marketing of available properties. • Planning and zoning facilitate the maximum development and revenue potential of residential, commercial and industrial lands. • Encourage town center development and business expansion (Washington Square, Downtown,Triangle), including high-density housing development around shopping, business and transit. �2 Market Tigard. Build a healthy business climate that attracts, serves and employs more Tigard residents. • Market, brand and promote Tigard as the place where businesses are healthy and thrive. • From startup to mature enterprises, provide resources for businesses to grow, stay healthy, and expand. • Attract and retain businesses that encourage live-work-shop opportunities in Tigard. • Market the trail system as a connector of people, businesses and transportation linkages. • Add and grow regional anchor employers headquartered in or near Tigard. • Capitalize on Tigard's central location and business advantages of proximity to Portland. • Development services are easier, business-friendly and expedited. 13 Invest in public spaces. • Strategically invest in land, public space, streets, o �A" sidewalks, and trails to create public spaces for everyone to enjoy; connect people to jobs,transit, community, leisure, and business; and leverage and complement desirable development. q • Tigard is the place easiest to access shopping,food and other businesses using all modes of travel, making the BOPTAPA,M Pogom most of its transportation assets and easiest connections for business and regional downtowns. • Transit station locations are developed and redeveloped to serve riders and adjacent neighborhoods. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 4 goal 3 Engage the community through dynamic communication. OBJECTIVES: Ee 01 Messaging engages the community and advances the vision. `""'�' • City communication channels and tools R � provide the most accurate and up-to-the- minute information about Tigard as measured by an increase in usage. '�.. • Key messages clearly reinforce the city's strategic direction and goals. �2 The community is engaged and connected to the vision. • Communications strategies within departments align with and actively support the strategic plan through coordinated communication. • The Tigard community is connected through compelling content that encourages and enables robust two-way communication. • Innovative use of social media. • Empowered employees share the message. 03 The city actively promotes its vibrant business districts, livable neighborhoods and accessible parks and trails to inform current and attract new businesses, residents and visitors. • Educate community leaders on the strategic plan to create excitement and identify opportunities to partner to further the vision. • Serve as a hub for networking individual neighborhoods with the city and community. • Increase awareness of recreational opportunities through prominent placement of resources on the website and online media channels. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 5 goal 4 Fund the vision while maintaining core services. OBJECTIVES: " Q1 Stabilize finances to provide a foundation to build toward the vision. • Budget for core services using current available f funding and re-evaluate core services during = _- annual budget process. • Delivery of a reinvestment plan, including a - facilities plan, prioritizing near-term investments = needed to prevent larger costs later • Continue to build reserves and create a strategic investment plan. • Continue to implement efficiencies in operations and maintenance in all departments. Invest in the strategic vision. • Reprioritize/redirect existing resources where possible to further the vision. • Strategic investments, new programs, and significant changes to existing programs not funded by existing resources will require new resources. �3 Ensure the vision increases city value long term. • Report to community, City Council and staff annually. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 6 Purpose and Process PURPOSE: • The goal of the City of Tigard Strategic Plan is to provide guidance and direction for the city's priorities over the long term (next 20-30 years). Proactively planning for the city's growth provides an opportunity to grow the city in a way that is thoughtful and unique.This plan does this by leveraging and building on Tigard's existing strengths and aiming to continue to grow Tigard as a thriving, desirable place to live, work and play. • This Strategic Plan will also inform the allocation of limited city resources to both long and short term goals. PROCESS: • The City of Tigard formed a Strategic Planning Group that met regularly throughout 2013 to build this draft plan.This group consists of: Administrative Services Administrative Services Manager Nadine Robinson City Attorney(Contract) Tim Ramis City Management City Manager Marty Wine Assistant City Manager Liz Newton Assistant to the City Manager Loreen Mills Senior Management Analyst Kent Wyatt Human Resources Director Sandy Zodrow Community Development Director Kenny Asher Assistant Director Tom McGuire Finance Director Toby LaFrance IT Manager Louis Sears Library Director Margaret Barnes Circulation Division Manager Craig Carter Technical Services Division Manager Teresa Ferguson Readers Services Division Manager Molly Carlisle Police Chief Alan Orr Assistant Chief Jim DeSully Public Works Lake Oswego-Tigard Water Project Director Dennis Koellermeier Acting Director Brian Rager • Throughout the process, discussions about the plan with City Council to ensure alignment; as well as opportunity for the community to provide input are being designed in coming months. City of Tigard Strategic Plan DISCUSSION DRAFT I November 5,2013 Page 7 Agenda Item 4 Proposed 2014 Goals and Objectives for Discussion Support URA Plan protects • Participate in public process for the design of Tigard Street Trail and adjacent public plaza and promote participation by other downtown stakeholders • Support staff and council efforts to acquire property for downtown plaza/public space and advise on specific initiatives o Includes Brownfield program, Saxony property acquisition and Plaza acquisition • Support and Advise CCDA on Parking Management Plan Support programs & staff work to facilitate identified URA Plan & City Council Goals • Support and advise CCDA regarding strategies to support residential development in the URA o Includes VHZ, private redevelopment programs, Public Works development and other initiatives • Support staff work to develop programs to address private redevelopment and pursue CCAC sub-committee work regarding incentive matrix for developers o Strategy development can support future initiative such the possible relocation of the Post Office and the development of other desirable URA Plan projects including an Arts facility, permanent Farmers Market location, etc • Support and advise CCDA on streetscape improvements that will attract, enhance and increase recreational, shopping and transportation experiences in URA o Includes FIP/TIP programs, Strolling Street program, Main St/Green St, and bicycle and pedestrian infrastructure projects Communications and Economic Development • Identify primary and secondary liaisons to attend CCDA, PRAB, and TTAC meetings; assign/recruit other liaisons as needed • Explore opportunities to enhance and improve city sponsored URA Communications • Support efforts by the city, TDA and individual business owners to mitigate impacts of Green Street Construction on businesses • Assess options for engaging in a marketing and/or branding campaign and make recommendation to CCDA Agenda Item 7 Criteria for Development Fee Reimbursement: Development Fee Reimbursement: A program intended to reduce development costs by reimbursing various fees and charges associated with a development project, building addition, facade or tenant improvement. Fees include design review, building permit fees, Transportation Demand Tax, Clean Water Services fees. Currently fees associated with approved Facade and Targeted Improvement Program projects are 50% reimbursable within the maximum reimbursement of$25K for facade program, or the maximum reimbursement for Targeted Improvement Program. For projects outside of these programs, a fee reimbursement could be an additional incentive. Potential criteria Does the property improve the property, not just maintain it? Does the project have the potential to enhance Downtown? Does the requested reimbursement leverage significant private investment? Will project increase tax increment (by adding square footage to an existing building)? Potential Budget Maximum reimbursement per property: $10,000 Maximum budget per fiscal year: $25,000