Loading...
11/13/2013 - Packet , Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Coninuttee 11/13/2013 Date of Meeting I have verified these documents are a complete copy of the official record. Judy Lawhead Print Name 5igiat re 01/07/2015 Date Intergovernmental Water Board Agenda SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, November 13, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions 2. Approval of Minutes — September 11, 2013 Action: Motion to approve the September 11, 2013 minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update —John Goodrich No action required. 5. Introduction of Member-at-Large Nominee Jodie Inman - Dennis Koellermeier No action required. 6. Update on Backflow Testing Compliance for the Tigard Water Service Area - John Goodrich No action required. 7. Update on Portland Water Quality Issues and Tigard's Use of Alternative Water Sources — John Goodrich No action required. 8. Briefing on Tigard Communications Regarding Water Rates and System Development Charge Fee Increases —John Goodrich No action required. 9. Informational Items 10. Non-Agenda Items Call for non-agenda items from the board. 11. Next Meeting December 11, 2013 at 5:30 p.m. 8777 SW Burnham Street, Tigard, Oregon 12. Adjournment Action: Motion for adjournment. INTERGOVERNMENTAL WATER BOARD AGENDA—November 13, 2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of 2 Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate equally in all city meetings. Upon request,the city will do its best to arrange for the following services/equipment: ■ Assistive listening devices. ■ Qualified sign language interpreters. ■ Qualified bilingual interpreters. Because the city may need to hire outside service providers or arrange for specialized equipment,those requesting services/equipment should do so as far in advance as possible,but no later than 3 city work days prior to the meeting. To make a request,call 503-718-2591 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). INTERGOVERNMENTAL WATER BOARD AGENDA— November 13, 2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 2 of 2 Intergovernmental Water Board JWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, September 11, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buchner Representing the City of Tigard Tom Fergusson Alternate representing the Tigard Water District Keith Jehnke Representing the City of Durham David Newham Representing the City of King City Andrew Barrett Member-At-Large Members Absent: Ken Henschel Representing the Tigard Water District City of Tigard Staff Present: Dennis Koellermeier Public Works Director John Goodrich Utility Division Manager Greer Gaston IWB Recorder Visitors: David Wells City Manager City of King City 1. Call to Order, Roll Call and Introductions Commissioner Buchner called the meeting to order at 5:31 p.m. 2. Approval of Minutes —July 10, 2013 Commissioner Jehnke moved to approve the July 10, 2013, minutes. Commissioner Barrett seconded the motion. The motion passed by a majority vote of the commissioners present, with Commissioners Barrett, Buchner and Jehnke voting yes. Commissioners Fergusson and Newham abstained. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of August was about 8.5 million gallons per day (mgd). This usage is comparable to the same time period last year. Demand peaked on August 5 at 10.2 mgd. • 62 million gallons (mg) of native ground water were pumped from aquifer storage and recovery (ASR) well 1 this summer. • 90 mg remains in ASR well 2 from last year. • Approximately 68 mg of water remains in ASR wells; this equates to a 32-day supply. Mr. Koellermeier recognized new board member Commissioner Newham and alternate Tigard Water District member Tom Fergusson. 5. Update on King City/Tigard Draft Intergovernmental Agreement Mr. Koellermeier and King City City Manager David Wells announced the draft agreement (KC Agreement) would be placed on future City Council agendas in Tigard and King City. Commissioner Fergusson stated the Tigard Water District (TWD) voted in support of a single agreement for all jurisdictions served by Tigard. Mr. Koellermeier said that once Tigard and King City are satisfied with the KC Agreement, other I" member jurisdictions could decide if they wanted to be included in that agreement. 6. Update on Negotiations with Lake Oswego Regarding Additional Capacity Mr. Koellermeier briefed the board on Lake Oswego's offer to allocate additional water to Tigard under the Lake Oswego-Tigard Water Partnership. Over the past six to eight months, representatives from Tigard and Lake Oswego have discussed shifting an additional 4 mgd of water capacity from Lake Oswego to Tigard. A shift in capacity would also increase Tigard's cost share in the project. Formal negotiations are now underway regarding the shift, and the tone of those negotiations has been positive. It will be at least a month before there is more to report. Commissioner Buchner reported on the activities of the Oversight Committee. Financial reports show projects are on budget. Bids have come in below initial cost estimates. Overall partnership projects are going well. 7. Briefing on Contract Awards for the Lake Oswego-Tigard Water Treatment Plant and Phase 5 Pipeline Mr. Koellermeier reported partnership projects will result in seven different construction contracts. Three contracts were awarded and the remaining four should be awarded over the next six months. Bids have come in consistently come in below initial cost estimates. 8. Update on Land Use Board of Appeals (LUBA) and Court of Appeals Cases Mr. Koellermeier said the Land Use Board of Appeals was considering whether it would allow new testimony as was requested by Stop Tigard Oswego Project, LLC. The request has been pending for three weeks, and the time clock for calculating deadlines is on pause until a decision is made. Mr. Koellermeier said he was waiting for the WaterWatch Court of Appeals case to be added to the docket; it may be scheduled in November. 9. Discuss the Selection of a Member-At-Large Ms. Gaston provided a brief explanation on the selection process for the member—at- large position. The options ranged from an extensive recruitment process to appointing someone through a nomination process. The board preferred the nomination process because the commissioners wanted to appoint someone who had some knowledge of water systems, etc. Mr. Koellermeier said Tigard staff would proceed with the nomination process. Note:Following the meeting,, staff and two commissioners identified threepotential nominees. 10. Informational Items Commissioner Buehner gave a brief update on the Willamette River Water Coalition (WRWC). • The current members are Tigard, Tualatin, Sherwood and Tualatin Valley Water District (I`VWD). • Hillsboro and Wilsonville are not current members, but are interested in joining. • The coalition will need to rewrite/update the current intergovernmental agreement prior to bringing on new members. In conjunction with WRWC discussions about the Willamette River, Commissioner Buehner suggested that a presentation on the Sherwood water option be placed on an agenda in early 2014. 11. Non-Agenda Items The board did not discuss any non-agenda items. 12. Next Meeting October 9, 2013, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 13. Adjournment At 6:06 p.m. Commissioner Newham moved to adjourn the meeting. Commissioner Barrett seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Barrett, Buehner, Fergusson,Jehnke and Newham voting yes. '.� Andrew Barrett, IWB Vice-Chair Greer Gaston, IWB Recorder Date: /o Date: M - " City of Tigard 0 Memorandum To: Intergovernmental Water Board Commissioners From: Office Manager Greer Gaston Re: Update on Member-At-Large Nominees Date: November 6, 2013 The board has a member-at-large position to fill. At its September 11, 2013, meeting the IWB commissioners indicated they wished to fill the vacancy via a nomination process. Following the meeting, staff and two commissioners identified three potential nominees. Staff contacted these individuals to determine whether they are interested in serving on the board. Nominee status is as follows: Jodie Inman Engineer Would consider serving on the board. Portland Water Bureau Kaaren Engineering Manager Declined to serve on the board. Hofman City of Tualatin Jim Lange President Mr. Lange initially wanted to discuss the position with Pacific Community Mr. Koellermeier. Mr. Koellermeier left three messages Design for Mr. Lange, but Mr. Koellermeier and Mr. Lange were never able to connect. I have scheduled an introduction with Ms. Inman at your November 13, 2013, meeting. Ms. Inman provided the following information regarding her background, experience and education. I graduated with a degree in Civil Engineering from Ivashington State University. For the first 13 yrs of my professional career I worked in the land development industry where I started in the trenches doing design and drafting and eventualybecame a Team Leader working on Master Planning of communities, including utility infrastructure. In late 2005 I changed direction and started with the Portland Water Bureau in the Engineering Planning group. In my role with the Portland Vater Bureau I work with a team on providing long range planning for our assets, including assessing overall system needs and trends and utilization of asset managementprimples. My work has included limited exposure with assisting wholesale customers with respect to needed facilities. I also had the pleasure and distinction of serving on the Tigard Planning Commission for 8 yrs from 2001 — 2009, with the last 4 -5 yrs as Planning Commission President. Unless directed otherwise, I will prepare for the board to formally consider whether it wishes to appoint Ms. Inman to the member-at-large position at its next meeting. Intergovernmental Water Board JWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, November 13, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Andrew Barrett Member-At-Large Chris Hadfield Alternate representing the City of Durham Ken Henschel Representing the Tigard Water District David Newham Representing the City of King City Members Absent: Gretchen Buehner Representing the City of Tigard Keith Jehnke Representing the City of Durham City of Tigard Staff Present: Dennis Koellermeier Project Director John Goodrich Interim Assistant Public Works Director Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Barrett called the meeting to order at 5:36 p.m. 2. Approval of Minutes — September 11, 2013 Commissioner Hadfield moved to approve the September 11, 2013, minutes. Commissioner Henschel seconded the motion. The motion passed by a majority vote of the commissioners present, with Commissioners Barrett, Henschel and Newham voting yes. Commissioner Hadfield abstained as he did not attend the September 11 meeting. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of September was 5.6 million gallons per day (mgd). • Average water use for the month of October was about 4.16 mgd. This usage is nearly 1 mgd less than the same time period last year. Water usage decreased following a period of wet weather in early September. • Approximately 20 million gallons of water—or a nine-day supply—was stored in aquifer storage and recovery (ASR) well #2. No water remains in ASR well #1. Injection to replenish the water in ASR wells will begin in the next month or two. 5. Introduction of Member-at-Large Nominee Jodie Inman Mr. Koellermeier introduced Ms.Jodie Inman and summarized the board's direction regarding how it wished to fill the member-at-large position. The position—now filled by Commissioner Barrett—will be vacant at the end of the year. Commissioner Barrett added that the board decided it wished to find a nominee with expertise in engineering, water service/systems and intergovernmental agreements. Mr. Koellermeier introduced nominee Jodie Inman, who described her background, previous service on the Tigard Planning Commission, and the nature of her work with the Portland Water Bureau (PWB). Ms. Inman described herself as "level-headed," and said she was interested in serving on the board because she "liked being a part of things." The board briefly discussed the possibility of a conflict of interest, as the City of Tigard purchases water from Ms. Inman's employer, the PWB. Ms. Inman said she would abstain from any discussions or decisions where there was a conflict of interest. The board will be asked to formally consider Ms. Inman's appointment at its December meeting. 6. Update on Backflow Testing Compliance for the Tigard Water Service Area Mr. Goodrich informed the board about Tigard's efforts to improve testing compliance of residential backflow devices. There are approximately 4,900 residential backflow devices in the Tigard Water Service Area (TWSA). The devices are typically part of in- ground lawn irrigation systems. The state requires annual testing of the device; testing compliance within the TWSA had dropped to 57-percent. The board briefly discussed the action Tigard may take and the process followed when residents fail to comply with testing requirements. Tigard sent several thousand letters to people whose backflow devices were out of compliance. Compliance has increased to approximately 90-percent. 7. Update on Portland Water Quality Issues and Tigard's Use of Alternative Water Sources Mr. Goodrich reported that Tigard switched to alternate water supply sources on September 20, 2013. The city purchases the majority of its water from the PWB. The PWB reported several routine water samples tested positive for total coliforms. Follow- up samples were also positive. While not harmful, total coliforms could indicate PWB's disinfection process was not functioning properly. Because water demand was low, Tigard could meet its customers'water needs via its alternate sources—the Clackamas River and ASR wells—and remained on those sources for 20 days. Tigard switched back to the PWB supply once total coliform tests were negative. The PWB received a tier 2 water quality violation. Mr. Goodrich briefed the board: ■ On his conversations,with representatives from the state regulatory agency that oversees water quality. ■ How Tigard's actions may have affected issuance of a boil water alert or water quality violations. The board also discussed the financial impacts of switching sources. Tigard must pay for a certain amount of water from PWB, even if Tigard does not take that water. Since Tigard did not take any water for 20 days, it will take that additional water later this year. 8. Briefing on Tigard Communications Regarding Water Rates and System Development Charge Fee Increases Mr. Goodrich reported a 14-percent water rate increase will go into effect on January 1, 2014. This is the third 14-percent rate increase in as many years; these annual rate increases were reviewed and supported by the board several years ago. Increases are necessary to fund debt service resulting from the construction of capital projects arising from the Lake Oswego Tigard Water Partnership. Mr. Goodrich acknowledged rates have risen significantly in recent years. Water customers who reside within the service area will be informed of the new rates via Tigard's Know H2O newsletter. Water customers who reside outside the service area will receive a postcard informing them of the increase. These communication pieces should arrive by mail in early December. The board discussed future rates. Mr. Goodrich explained that—at this point in time—a 4.3-percent increase is planned for January 2015. Mr. Koellermeier provided additional information on Tigard's bonding process to fund water partnership projects. 9. Informational Items Commissioner Henschel asked for an update on the WaterWatch case in the Court of Appeals. Mr. Koellermeier reported that oral arguments are scheduled for November 15, 2013; a final opinion may not be rendered for a year. Should WaterWatch prevail, it would likely be because the court identifies a technical flaw. That flaw would be sent back to water resources for correction. Mr. Koellermeier said a decision from the Land Use Board of Appeals (LUBA) is expected on November 18. If LUBA identifies any technical defects, the case would be remanded to the City of West Linn. The city may need to take some action regarding its decision making-process to correct the technical default. Commissioner Newham asked for update on the draft water service agreement between Tigard and King City. Mr. Koellermeier reported the agreement the Tigard City Council will review the agreement at its meeting on November 19. Commissioner Newham said —once the Tigard council is satisfied with the agreement—it will be reviewed by the King City City Council. 10. Non-Agenda Items The board did not discuss any non-agenda items. 11. Next Meeting December 11, 2013, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 12. Adjournment At 6:38 p.m. Commissioner Hadfield moved to adjourn the meeting. Commissioner Newham seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Barrett, Hadfield, Henschel and Newham voti g yes. '4- Gretchen Buehner, IWB Chair Greer Gaston, IWB Recorder Date: Date: