05/08/2013 - Packet Completeness Review
for Boards, Commissions
S1 and Committee Records
CITY OF TIGARD
Intergovernmental Water Board
Name of Board, Commission or Committee
05/08/2013
Date of Meeting
I have verified these documents are a complete copy of the official record.
Judy Lawhead
Print Name
Signat re.
01/07/2015
Date
Intergovernmental Water Board Agenda - Amended
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, May 8, 2013, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
1. Call to Order, Roll Call and Introductions
2. Approval of Minutes —April 10, 2013
Action: Motion to approve the April 10, 2013 minutes.
3. Public Comments
Call for comments from the public.
4. Water Supply Update —John Goodrich
No action required.
5. Update on the Draft Intergovernmental Agreement for Water Service — Clark Balfour
No action required.
6. Consider Making a Recommendation to the Tigard Budget Committee and the Tigard City
Council on the City of Tigard's Water Division Budget — Dennis Koellermeier
Action: Motion to recommend the Tigard Budget Committee and the Tigard City Council adopt the
City of Tigard's Water Division budget.
7. Consider Making a Recommendation to the Tigard Budget Committee and the Tigard City
Council on the City of Tigard's Water Capital Improvement Plan Budget —
Dennis Koellermeier
Action: Motion to recommend the Tigard Budget Committee and the Tigard City Council adopt the
City of Tigard's Water Capital Improvement Plan budget.
8. Informational Items
No action required.
9. Non-Agenda Items
Call for non-agenda items from the board.
10. Next Meeting:
June 12, 2013 at 5:30 p.m.
8777 SW Burnham Street, Tigard, Oregon
11. Adjournment
Action: Motion for adjournment.
INTERGOVERNMENTAL WATER BOARD AGENDA— May 8, 2013
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of 2
Executive Session
The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to
order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions
are confidential and those present may disclose nothing from the Session. Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
INTERGOVERNMENTAL WATER BOARD AGENDA— May 8, 2013
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 2 of 2
Intergovernmental Water Board (IWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday,April 10, 2013, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Andrew Barrett Member-at-Large
Dick Winn Representing the City of King City
Jason Snider alternate - Representing the City of Tigard
Members Absent:
Gretchen Buehner Representing the City of Tigard
City of Tigard Staff Present:
Dennis Koellermeier Public Works Director
Aaron Beattie Water Operations Supervisor
Kristie Peerman IWB Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Barrett called the meeting to order at 5:35 p.m.
2. Approval of Minutes — February 13, 2013
Commissioner Henschel moved to approve the February13, 2013 minutes.
Commissioner Jenke seconded the motion. The motion passed by unanimous vote of
the commissioners present, with Commissioners Barrett, Henschel,Jehnke and Snider
voting yes.
Note: Commissioner Winn arrived at 5:39 p.m.
3. Public Comments
There were no comments from the public.
4. Water Supply Update —Aaron Beattie
Mr. Beattie reported:
■ Average water use for the month of April was about 4.02 million gallons per day
(mgd). This is comparable to usage during the same time period last year.
■ The injection into aquifer storage and recovery (ASR) #2 ended on March 25,
2013, for a total injection of 131 million gallons (mg) this cycle. With a water
storage carry over from last year, current water storage is 210.5 mg. There is a 97-
day supply stored in the ASR wells.
■ There are no plans for injecting into ASR #1 this year.
5. Update on Lake Oswego-Tigard Water Partnership —Dennis Koellermeier
Mr. Koellermeier reported:
■ The partnership put several projects on hold in order to work through the West
Linn land use procedure. Since land use has now been finalized, all projects are
back full speed except for the Bonita Road pump station design project. The
consultant's staff originally assigned to the Bonita Road pump station project has
been reassigned to another short-term project. Staff will return to the project
within a 1-2 month timeframe.
■ The selection of prequalified contractors and the bidding process for the water
treatment plant are planned for some time in June.
■ A joint Lake Oswego/Tigard council work session was held last month. The
councils had a productive discussion.
■ Ted Kyle, former City of Tigard city engineer, gave a presentation on program
management at the last Oversight Committee meeting. His presentation was well
received by the Oversight Committee.
■ Mr. Koellermeier and the board discussed the Land Use Board of Appeals
(LUBA) case (regarding West Linn's land use approval) and the WaterWatch case
(regarding water rights).
Tigard is awaiting word on its request for an expedited hearing in the
WaterWatch case.
➢ Tigard city attorney will represent Tigard in the LUBA appeal.
■ The board briefly discussed:
➢ Lake Oswego and Tigard city councils' current stances on the partnership.
➢ Lake Oswego scope of operations and water retention.
➢ Possible reinvestigation of filtration options.
6. Informational Items
No informational items were discussed.
7. Non-Agenda Items
Mr. Koellermeier stated budget information for water operations and capital
improvement projects will be presented at the May 8 IWB meeting. Budget reports will
be included in the May packet.
Commissioner Winn requested status of the redraft intergovernmental agreement for
water service. Mr. Koellermeier stated he would contact Mr. Balfour and have a copy of
the redraft included in the May IWB packet. The item will be added to the May 8
agenda.
8. Next Meeting:
May 8, 2013, at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
9. Adjournment
At 5:51 p.m. Commissioner Henschel moved to adjourn the meeting. Commissioner
Winn seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present, with Commissioners Barrett, Henschel,Jehnke, Winn and Snider
voting yes.
*11, ne`r, I B Chair Kristie Peerman, IWB Recorder
Date: 4 Date:
Distributed to IWB Members .5—b-. Zcp l_J_
1A Via: ME-mail []Mail ❑In-person at meeting
CABLE HUSTON
CABLE HUSPON BENEUIC'1 HAACENSEN & LLOYD LLP • ALIORNEYS
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MEMORANDUM
TO: Intergovernmental Water Board
Dennis Koellermeier d c
FROM: Clark 1. Balfour
1
cc
DATE: May 3, 2013
N
RE: Water Service Agreement
Following the February 13, 2013 IWB meeting, and in anticipation of the discussion at
the May 8 meeting, I have prepared a revised outline of an Agreement. This Agreement would
change the basic relationships of the Parties over the current IWB Agreement set to expire in
2018.
As a recap, the City of Tigard is not satisfied with the current agreement and desires to
change the relationship of the Parties. The attached agreement would do that on these
fundamental principles:
1. Essentially, COT wants to separate the systems. COT would obtain full ownership in
the Water Supply Assets wherever located. There would be no shared ownership as
tenancy in common. Transfer deeds and other documents would be executed and
recorded. Water Supply Assets would be all assets related to source, treatment,
transmission, pumping and storage wherever situated.
2. Tigard would covenant to be sure there is adequate source water and to deliver water
on the same terms and conditions as it delivers to its users to all within the Tigard
Water Service Area who are parties to the agreement. This would include areas
added by annexation, UGB amendments and Urban Reserve designations.
3. The "Wholesale" or"Supply" rate for source, treatment, transmission, pumping and
storage would be a uniform rate so that all TWSA users would have the same charge
methodology to account for delivery to the master meter where the Durham, King
City or Tigard Water District distribution systems interconnect with the COT system.
4. Each party will retain and have full and complete control of its distribution system
assets. It would set whatever rate it wants on top of the Wholesale or Supply rate for
O,M,R&R of its system.
5. COT by separate agreement may provide a menu of services for any and all aspects of
another Party's distributioli system. It could provide all service within the boundaries
of another Party or some subset. Monetary arrangements would be negotiated as part
of that.
Page 1
6. Any COT asset within Durham or King City streets would be subject to a voluntary
and mutually agreed fee for use of the right of way. Tigard Water doesn't own right
of way.
7. A Water Advisory Board is created to comment on budget, capital, rates, and
operational items, similar to current practice, with final decision by the COT Council.
8. Withdrawal by any Party but Tigard may occur. A withdrawing party will have its
own distribution system. It will have to find water—either through same non-party or
by a standard wholesale contract with Tigard.
We will discuss these draft concepts on Wednesday night. But that discussion has to
happen along with this topic: Two members of the IWB expressed dissatisfaction with the
position asserted by COT that the current working relationship needs to be changed. They
wanted the IWB to continue work on Draft 7 of the IGA which continues the concepts of the
current agreement with some modifications. That issue needs to be resolved.
Thanks and I look forward to discussing these issues on Wednesday night.
4814-0412-0083,v. 1
Page 2
Distributed to IWS Members 5 1�- 2-01 ,1--
Via:
- 0r1-_Via: E-mail Mail In-person at meeting DRAFT
May 3, 2013
Preliminary Discussion
New IGA regarding Water Service
od �
This Intergovernmental Agreement Regarding Water Service (Agreement) is made by
and between the City of Tigard, a municipal corporation, the City of Durham a municipal y
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corporation, the City of King City, a municipal corporation and the Tigard Water District, a ara
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domestic water supply district. °
Recitals
WHEREAS, effective July 1, 1993, the Cities of Tigard, Durham and King City
withdrew the area and water system infrastructure within their boundaries from the Tigard Water N
District. In lieu of the division of Tigard Water District assets as provided by 222.540, each of o
those Cities and Tigard Water District entered into an Intergovernmental Agreement for the
Delivery of Water Service to territory within the then existing District boundaries (IWB
Agreement); and,
WHEREAS,the IWB Agreement provides, among other things, for City of Tigard
operation and management of the entire water system wherever located and that all users within
the Tigard Water Service Area would obtain service at the same rates and on the same terms and
conditions; and
WHEREAS,the IWB Agreement also provided for participation by the Parties through
an Intergovernmental Water Board to make recommendation on various issues to the Tigard City
Council; and
WHEREAS, City of Tigard has provided all services under the IWB Agreement since its
effective date and the existing IWB Agreement expires on Dec 31, 2018. The Parties desire to
terminate and cancel the IWB Agreements prior to the current expiration date and to replace it
with this IGA whereby the City of Tigard assumes complete ownership of the water supply
system assets within the City of Tigard and agrees to supply water to the cities of Durham and
King City and Tigard Water District Tigard Water Service Area(TWSA) along with the
obligations set forth herein; and being fully advised
NOW, therefore the Parties agree as follows:
I. Definitions
1.1 "City of Durham," shall mean the City of Durham, an Oregon municipal corporation
(Durham)
1.2 "City of King City," shall mean the City of King City, an Oregon municipal corporation
(King City)
DRAFT
May 3, 2013
1.3 "City of Tigard," shall mean the City of Tigard, an Oregon municipal corporation
(Tigard)
1.4 "Distribution System": shall mean the distribution systems of each Party providing direct
retail service to that Parties users
1.5 "Party or Parties": shall mean any signatory entity to this Agreement or any other local
government that may join this Agreement
1.6 "Tigard Water District," shall mean the Tigard Water District, a domestic water supply
District organized and operating under ORS 264 (TWD)
1.7 "Tigard Water Services Area" (TWSA), shall mean the area of the Tigard Water District,
as it existed on July 1, 1993, the effective date of the IWB Agreement and as set forth on Ex. 1,
attached and incorporated by reference and all addtions to the TWSA by annexation to any Party,
amendments to the Urban Growth Boundary or designation as Urban Reserve.
1.8 Water Supply System Assets shall mean all Water sources and facilities, appurtenances,
real property and personal property used in treatment,pumping, storage and transmission of
potable water within the TWSA.
II. Effective Date
2.1 The effective date of this Agreement is and shall continue in perpetuity unless
terminated as provided in Article VIII. On the effective date of this Agreement, the IWB
Agreement shall terminate and be of no further effect.
III. Ownership
3.1 In consideration of the assumption of obligations and responsibilities by Tigard in Article IV
below, King City, Durham and TWD grant, convey, transfer and assign all ownership or right,
title and interest in any and all Water Supply System Assets of whatsoever kind and wherever
situated in the TWSA to Tigard and Tigard accepts ownership AS-IS. The Water Supply System
Assets are identified on EX. 2, attached hereto and incorporated by reference. King City,
Durham and TWD agree to execute all documents to effectuate such conveyances as requested
by Tigard. Upon conveyance, Tigard will own 100% of the Water Supply System Assets as a
municipal utility within and without its boundary and the transferring parties shall have no
shared ownership or tenancy in common in any Water Supply System Assets or the Tigard
Distribution System.
3.2 In consideration of the assumption of obligations and responsibilities by Tigard in Article
IV below, King City, Tigard and TWD grant, convey, transfer and assign all ownership or right,
title and interest in any and all water distribution system assets of whatsoever kind and wherever
situated in the TWSA within the incorporated area of Durham to Durham and Durham accepts
DRAFT
May 3, 2013
ownership AS-IS. The Water System assets are identified on Ex. 3, attached hereto and
incorporated by reference. King City, Tigard and TWD agree to execute all documents to
effectuate such conveyances as requested by Durham. Upon conveyance, Durham will own
100% of the Water Distribution System assets as a municipal utility within its boundary and the
transferring parties shall have no shared ownership or tenancy in common in Durham's water
distribution system assets.
3.3 In consideration of the assumption of obligations and responsibilities by Tigard in Article
IV below, Tigard, Durham and TWD grant, convey, transfer and assign all ownership or right,
title and interest in any and all water distribution system assets of whatsoever kind and wherever
situated in the TWSA within the incorporated area of King City to King City and King City
accepts ownership AS-IS. The Water Distribution System assets are identified on EXA, attached
hereto and incorporated by reference. Tigard, Durham and TWD agree to execute all documents
to effectuate such conveyances as requested by King City. Upon conveyance, Tigard will own
100% of the Water Distribution System assets as a municipal utility within its boundary and the
transferring parties shall have no shared ownership or tenancy in common in King City's water
distribution system assets.
3.4 In consideration of the assumption of obligations and responsibilities by Tigard in Article
IV below, King City, Durham and Tigard grant, convey,transfer and assign all ownership or
right, title and interest in any and all water distribution system assets of whatsoever kind and
wherever situated in the TWSA within the incorporated area of TWD to TWD and TWD accepts
ownership AS-IS. The Water Distribution System assets are identified on EX. 5, attached hereto
and incorporated by reference. King City, Durham and Tigard agree to execute all documents to
effectuate such conveyances as requested by TWD. Upon conveyance, TWD will own 100% of
the Water Distribution System assets within its boundary and the transferring parties shall have
no shared ownership or tenancy in common in TWD's water distribution system assets.
3.5 The Parties shall install master meters at all connection point(s) of their respective
distribution systems with the Tigard water system. The Master Meter shall be the
property of Tigard and installed at Tigard's expense.
IV. Tigard Covenants and Obligations
Tigard agrees to:
4.1 Provide all water for the TWSA and shall supply water to King City, Durham and TWD
at the same quality and on the same terms, conditions and price for the same customer types and
classes as exist in Tigard so long as they remain parties to this Agreement. If any Party
withdraws form this Agreement but still wants water service then, standard water purchase
Agreement in substantially the form of Ex.6 will be executed.
DRAFT
May 3, 2013
4.2 By separate Agreement, Tigard may provide other services to any Party in the TWSA
such as customer service, billing, and operation, maintenance, repair and replacement services
according to the terms and conditions as they may agree. The Parties agree the use of the water
system shall be according to ordinances, rules or other standards adapted by Tigard.
4.3 Tigard has obtained water supply sources and will continue to develop water supply
sources to achieve reliable and redundant supplies for the future demands of the TWSA
including present boundaries, areas annexed and urban reserves. Tigard covenants to provide
water to King City, Durham or TWD so long as they are Parties to the Agreement.
4.4 Tigard will plan, design, build, finance, operate, maintain, repair and replace those
components of the water supply system as necessary for source, treatment, transmission,
pumping and storage to deliver water as necessary to the distribution system of the other parties
and recover costs through rates charged to all Parties so that users in the TWSA pay their
equable share under 4.9 below.
4.5 Tigard will develop Curtailment Plan to meet shortages in water supply and curtailment
shall be equal throughout the TWSA so that all users are treated equally.
4.6 Tigard will be responsible for demand forecasting and planning based on population
information provided by King City, Durham and TWD.
4.7 Tigard will be responsible for compliance with all federal and state statutes,rules and
administrative processes related to water source and supply up to the connection with the
distribution systems of the other Parties.
4.8 Tigard will develop a budget for each year for review by the Cities of King City and
Durham and TWD through the Water Advisory Board prior to consideration, review, approval
and appropriation by Tigard. Tigard will present the proposed budget to the governing body of
each Party in February of each year for review. The City Council of Tigard is the sole and final
decision maker on budget and rate matters.
4.9 Tigard will be responsible for calculation of rates and charges including system
development charges as related to source, treatment, transmission, pumping and storage
components of the water supply system. Tigard will adopt rates in accordance with AWWA M-1
standards, including any system related debt coverage requirements to be spread among all users
of the TWSA through rates. Each Party will be responsible to add such amounts it deems
necessary in its discretion for the operation maintenance repair and replacement of its
distribution system.
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May 3, 2013
4.10 Tigard will be responsible for conservation programs and planning, PR/Media relations,
public outreach meetings and support and other public messaging for the TWSA.
4.11 Tigard will perform such other functions as the Parties hereto mutually agree in writing.
V. Right of Way
5.1 Tigard shall have the right to use and occupy the streets and roads of King City and
Durham where Tigard water system assets now exist or may be placed in the future.
5.2 Tigard will pay King City and Durham a mutually agreed fee on for use of City rights of
way for Tigard Water System assets. The Parties agree that such payment is mutually agreed
and voluntary and that such payment cannot be imposed on Tigard under existing law. The
amount shall be set by a formula set forth on Ex. 7 attached hereto and incorporated by
reference. Ex. 7 may be periodically revised by Agreement every 5 years.
VI. Annexation
6.1 Tigard has planned for and will provide water service to areas within existing TWSA
according to anticipated densities under the applicable comprehensive plan and zoning codes of
Tigard, King City, Durham and Washington County. Tigard will also serve areas annexed to a
Party, areas added to the Urban Growth Boundary and any designated Urban Reserves where one
of the Parties will ultimately be required to provide Water Service. Service will only be
provided on annexation to a Party, unless the health hazard annexation statutory process compels
Tigard to provide water service to the subject property(ies).
VIII. Withdrawal
7.1 In consideration of the conveyance of all right title and interest to the Water System
Assets to Tigard in Ex. 2, Tigard agrees not to withdraw from this Agreement so long as one
other Party remains. Any other Party may withdraw from the IGA upon two years notice to all
Parties. Withdrawal shall be effective on date specified in notice, unless the Parties agree
otherwise in writing.
7.2 If a Party has conveyed its distribution system assets to Tigard,that Withdrawing Party
may withdraw and elect to re-acquire only those distribution system assets within its boundaries.
. To the extent a capital improvement was made to the distribution system, the Withdrawing
Party will pay Tigard for that capital cost improvement as they negotiate. If bonds or
indebtedness have been incurred against the water system or real property, withdrawal cannot
occur until the debts have been paid or satisfactory arrangements to Tigard have been made for
payment of the proportionate share of debt. Where payment is required for capital improvements
or debt, the calculations will generally be original cost new less depreciation plus a proportionate
DRAFT
May 3, 2013
share of financing cost.
7.3 Recognizing the conveyance to Tigard under Article III, the Withdrawing Party shall have
no right to obtain ownership in any Water System Supply Asset or wherever located. The
Withdrawing Party shall not re-acquire any distribution assets owned by Tigard that serve Tigard
users within or without the Withdrawing Party's boundaries.
7.4 The Withdrawing Party must negotiate a new wholesale water purchase contract with
Tigard or obtain its own source. If the Withdrawing Parties negotiates wholesale purchase
contract with Tigard, then billings will be based on water through the Master Meters according to
the terms of the contract. The cost of the master meter, operations, maintenance repair and
replacement will be included in the rate.
7.5 If the Withdrawing Party obtains water from another source,then in addition to the
Master Meters at connection points, a Tigard approved back flow device must be installed at the
expense of the Withdrawing Party, unless Tigard approves the other water source, all in Tigard's
in its sole discretion.
7.6 Thereafter the Withdrawing Party shall be solely responsible for all aspects of its water
system. Tigard shall have no further responsibility for supply and shall be completely released
from further obligations under this Agreement, known or unknown.
VIII. Termination
8.1 Termination may occur for breach or nonpayment. After thirty days written notice and
reasonable opportunity to cure, the defaulting party will be terminated from the IGA. If a Party
is terminated, Tigard may elect to continue to provide service on a surplus basis until a new
supply is found for the terminated Party.
In lieu of termination, the Tigard may elect to place a defaulting party in suspense status
and until the breach is cured service will continue to be provided. All costs and other obligations
shall continue to accrue against the defaulting Party.
IX. Budget, Billing and Payment
9.1 Tigard will develop an annual budget and projected rates relating to water service in
February of each year and provide to the other Parties or opportunity for review and comment.
Tentative rates for all customer classes will be developed based on anticipated usage and other
allocation factors adopted by Tigard in its discretion. Tigard City Council will consider
comments by the Parties as part of its budget and rates adoption processes with notices to all
direct retail customers within the TWSA as required by law.
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May 3, 2013
9.2 If a Party elects to have Tigard provide direct retail services to its users,those direct retail
customers will be billed and pay to Tigard directly for monthly use fees, SDCs and other fees
and charges adopted by Tigard and be governed by all rules, regulations ordinances and policies
relating to the Water System adapted by Tigard. In the absences of such Agreement, Tigard will
bill the other Party and that Party will be responsible for customer billing. Payment shall be
made to Tigard by the other Party within days of invoice.
9.3 King City, Durham and TWD will direct all persons seeking connection to the Tigard
water system to conduct all transactions directly with Tigard where Tigard is the direct retail
provider and all system connections and other system requirements shall be in accordance with
Tigard adapted standards.
X. Dispute Resolution
10.1 The Parties hereby agree that resolution of any and all disputes arising out of the terms of
this Agreement or interpretation thereof shall follow the steps as set forth hereunder. The Parties
recognize that a dispute may occur between any combinations of two or more Parties. The
disputants are referred to as "Disputing Parties" or if one such party the "Disputing Party."
Nothing shall prevent the Disputing Parties from waiving any of the steps by mutual consent.
10.2 Dispute Resolution Steps.
Step One (Negotiation):
A Party who has a dispute will give written notice to all other Parties setting forth the
reasons for such dispute. Within thirty(30) calendar days following written notice of a dispute,
the Disputing Party(ies) will designate an authorized Representative to negotiate on behalf of the
Party he/she represents and attempt to negotiate a proposed resolution. If the Representatives
negotiate a proposed resolution,the Representatives shall reduce the resolution to writing and
submit the same for approval by the Disputing Parties, subject to approval by the Disputing
Parties' governing bodies if necessary. A resolution so approved shall be binding on the
Disputing Parties. If the proposed resolution is not approved, the Disputing Parties shall proceed
to Step Two.
Step Two (Mediation):
If the dispute cannot be resolved within sixty(60) calendar days of the written notice
required at Step One, the Disputing Parties shall submit the matter to non-binding mediation.
The Disputing Parties shall attempt to agree on a mediator. If they cannot agree, the Parties will
select a mediator through the Rules of the American Arbitration Association's Mediation Service
or such other neutral service as the Parties may agree upon.
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May 3, 2013
Step Three (Legal Action):
After exhaustion of the preceding processes, a Disputing Party may initiate litigation in
the District Court of the State of Oregon for Washington County.
Legal Fees. Each Disputing Party shall bear its own legal and expert witness fees at all
stages of the dispute resolution process, including at trial or on any appeals.
XI. Indemnity
11.1 Subject to the Constitution and laws of the State of Oregon and the damage limitations of
ORS 30.260 to 30.300, each Party shall defend, indemnify, and hold each other harmless
from and against any and all claims, demands, suits, actions,judgments, recoveries,
liabilities, damages, penalties, costs and expenses, including but not limited to reasonable
attorneys' fees resulting from damage to property or bodily injury, including death, to the
extent caused by a Party's breach of this Agreement or the negligent actions or omissions
of that Party, or its employees, servants, agents, or officers elected or appointed. The
indemnification obligation provided in this section shall survive any withdrawal from, or
any expiration or termination of, this Agreement for the duration of any applicable statute
of limitations.
XII. Water Advisory Board
The WAB shall act as an advisory committee to Tigard to provide comment on the
following:
12.1 There is hereby created a Water Advisory Board. Tigard as the Water Supply Agency
shall convene not less often then Quarterly, a meeting of the Water Advisory Board.
(WAB)
12.2 The WAB will consist of one representative of each Party. Such representative shall be
appointed by and serve at the pleasure of the governing body he or she represents.
12.3 Conduct of WAB Meetings. The WAB shall schedule regular meetings and shall conduct
all meetings according to Oregon public meetings law and any rule of conduct approved
by the Tigard City Council. At its first meeting in every calendar year the WAB shall
elect a chairperson for the ensuing calendar year and may elect other officers, all of
whom shall set the agenda for each meeting. A quorum of the WAB shall be three (3)
members and no vote shall be taken on any matter requiring a vote without a quorum.
All matters requiring a vote shall be enacted by affirmative vote of at least three (3)
members present and voting except where this Agreement provides a different voting
requirement.
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May 3, 2013
12.3.1 Tigard shall budget for and provide a sufficient number of employees to
provide staff support to the IWB during and between meetings. Tigard employees shall
serve at the pleasure of Tigard and shall have no voting privileges. Tigard shall provide
adequate facilities and equipment for use for all WAB meetings.
12.4 1) Uniform rate structures to be charged to all water system customers throughout the
system, including connection charges, with different rates to be allowed only for different
classes of use (e.g., residential, commercial, industrial, irrigation, high elevation
surcharge) and all rates and charges (e.g., block rates, consumption rates, lifeline rates)
are to be limited to the costs of service;
2) Operation and maintenance issues of supply assets referred to the WAB by Tigard or
that a majority of the WAB raise on the WAB's own motion:
3) The proposed annual budget for the Parties' water supply system;
4) Policies and rules for curtailing water consumption in the same manner throughout the
service area in cases of emergency:
5) Capital improvements not listed or scheduled in a capital improvements plan for
supply assets that is adopted as part of Tigard's annual budget for the system;
6) Tigard's proposed issuance of municipal revenue bonds or similar instruments to be
used to finance water system capital improvements or to refinance existing water system
revenue bonds related to supply assets.
7) Any and all rules and regulations issued by Tigard as to the use of the water system.
8) A proposal by Tigard to provide water service to any area or to any public or private
reseller of the water that is located outside the TWSA, or a proposal by Tigard to serve by
wholesale contract a once-served Party who has terminated this Agreement;
9)A proposal by Tigard to enter a future contract or partnership with a water source other
than the Willamette River, a mutual aid or similar emergency supply agreement;
10) The sale or purchase of any real property used or proposed for use in the water supply
system, and the terms of any such sale or purchase;
11) The assignment, sale or other conveyance or transfer of any Party's rights or
liabilities under this Agreement to any person or entity other than another Party.
12.5 In all cases, recommendations or comments of the WAB shall be advisory to Tigard.
Tigard shall consider WAB comments but the City Council retains final decisions authority and
discretion.
XIII. GENERAL PROVISIONS
13.1 Rights and Obligations Reserved. This Agreement reserves to each Party and shall not be
construed in derogation of any rights,powers, privileges, authority, liabilities, obligations
and duties set forth in or provided by any previous agreement executed by a Party
DRAFT
May 3, 2013
relating in any way to the design, development, acquisition, installation, operation,
maintenance, repair or replacement of a radio communication system or any part or
component thereof or property right therein. Each party shall retain responsibility and
authority for operation of its System.
13.2 Amendments; New Members. Any Party may request changes to this Agreement.
Amendment to this Agreement, including but not limited to a change in the Members,
whether by assignment or an addition, must be proposed in writing and approved by a
vote of the governing body of each Party. The terms and conditions of adding a new
Member shall be as mutually agreed by the Parties and the proposed new member by
written Agreement.
13.3 Access to Records. To the extent permitted by law, all records, accounts and documents
relating to matters covered by this Agreement shall be subject to inspection, copying,
review or audit by any Party. Upon reasonable notice, during normal working hours,
each Party shall provide the other Parties with access to its facilities for copying said
records at their expense.
13.4 Public Records.
a) All records related will be available for inspection and copying under the
provisions of the Oregon Public Records Act, ORS Chapter 19.2, subject to any
exemptions or limitations on disclosure.
b) If a Party or one of its Representatives receives a request for a Water System
related record, the Party shall provide a copy of the request to the other Parties.
The Parties, in good faith, shall promptly undertake the following actions: (a)
search for and collect responsive records in the possession of a Party or its
Representatives; (b) identify possible disclosure exemptions; and(c) seek
agreement among all Parties on how to respond. Absent agreement on other
arrangements, the Party receiving the request shall remain responsible for
responding to the requester.
13.5 Confidential Information. If a Party considers any portion of a record it provides under
this Agreement, whether in electronic or hard copy form, to be protected from disclosure
under law, the Party shall clearly identify any specific information that it claims to be
"Confidential." A Party receiving a request for a record marked as Confidential shall
notify the other Parties of the request and the date that such record will be released to the
requestor unless another Party obtains a court order to enjoin that disclosure. If another
Party fails to timely obtain a court order enjoining disclosure, the receiving Party will
release the requested information on the date specified. No Party shall be liable for any
records that the Party releases in compliance with this section or in compliance with an
DRAFT
May 3, 2013
order of a court of competent jurisdiction.
13.6 Agreement Complete. This Agreement is a complete expression of the terms herein and
any oral or written representations or understandings not incorporated herein are
excluded.
13.7 Time of Essence. Time is of the essence in the performance of the provisions of this
Agreement.
13.8 Waiver. No term or provision of this Agreement shall be deemed waived and no breach
excluded unless such waiver or consent shall be in writing and signed by the Party
claimed to have waived or consented.
13.9 Subsequent Breach. Waiver of any default shall not be deemed a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be
deemed to be a waiver of any other or subsequent breach and shall not be construed to be
a modification of the terms of the Agreement unless stated to be such through written
approval of all Parties.
13.10 Rights Reserved. Except as specifically provided herein, each Party retains all rights and
claims that may exist now or in the future against another Party.
13.11 Notice. Any notice shall be in writing and shall be addressed to the person designated
below. Any notice may be given by certified mail, overnight delivery, facsimile
telegram, or personal delivery. Notice is deemed given when delivered. Email may be
used for notice that does not allege a breach or dispute under this Agreement. The
following contact information shall apply until amended in writing by a Party providing
new contact information to each other Party.
King City
Name:
Address:
Email:
Telephone:
Durham
Name:
Address:
Email:
DRAFT
May 3, 2013
Telephone:
Tigard
Name:
Address:
Email:
Telephone:
Tigard Water District
Name:
Address:
Email:
Telephone:
13.12 Partial Invalidity. If any of the provisions of this Agreement are held to be invalid, illegal
or unenforceable,the remaining provisions shall remain in full force and effect. If the
invalidated section is essential to the benefit of the bargain, the Parties will in good faith
negotiate a replacement provision to make the Parties whole to the greatest extent
possible.
13.13 Assignment. No Party may sell or assign any of its rights or benefits under this
Agreement without approval of the governing bodies of each Party.
SIGNATURES
4846-6361-8835,v. 1
City of Tigard
Fiscal Year 2013-2014
. .
Proposed Budget
Water
Capital Improvement Plan
IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS
Intersection and the Main Street Green Street Retrofit project which is also reflected in the CIP for the
Urban Renewal District. In addition, plans are in development to improve the 72nd Avenue/
Dartmouth Street Intersection in conjunction with a substantial private development project. With the
complete reconstruction of these streets, the impact on future operating costs is minimal.
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
tib 1^ 4b
Storm Water Program
The projects within the Strom Water Program are typically designed to address erosion and storm
drainage problems and to return wetland areas to a more natural, native state. These projects have a
tendency to show a positive impact on future operating costs by postponing the need for additional
staff. As a result,no new positions are forecast in the coming years related to this program.
600,000
500,000
400,000
300,000
200,000
100,000
ti ti � ti ti
Water System Program
In the FY 2013-14 CIP, the Water System Program has a variety of projects planned. A number of
these projects,including the Water Main Line Over-sizing projects which consists of the maintenance
or replacement of existing infrastructure. By maintaining the existing system, the city avoids higher
future costs than if the system were allowed to deteriorate. While difficult to calculate, it is safe to say
that these projects create savings in future operating costs.
CAPITAL IMPROVEMENT PLAN-PAGE 273
IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS
The FY 2013-14 CIP also sees the continuation of the Lake Oswego Partnership. This project will
provide Tigard with a long term water supply with delivery scheduled for 2016. The project will in-
clude a raw water intake facility on the Clackamas River, increased piping size, increased water treat-
ment plant capacity, and other capacity increases. The full impact of this project on future operating
cost is extremely difficult to forecast this early in the project but it is certain there will be a significant
effect on materials,utilities, and likely personnel costs.
80,000,000
60,000,000
40,000,000
20,000,000 T
PAGE 274-CITY OF TIGARD
CAPITAL IMPROVEMENT PLAN - WATER
45 n{ z. Pro rct ti ame Prr*�rcrrd Proi-c ctl
Itr
P 3 3412 3LI13 2014 x)13 2016 l)li_ _ Tutal
964)4)3 Water Meter Replacement Program 200,0)0 200,000 200,(1 , --oo )o 2().t*K) 20O)00 1 2m o)0
96068 Water Main Lite Overstzmg 325,0)(1 80#)O 153,000 153,(X>t) 155A.I1) 153POO 1,023,000
96010 Aquifer Storage&Recovery Well#3 263,000 2,W-,tXl) 50(100 0 0 0 3,195;)0()
96018 Like 0Jwego--Tigard Rater Partnership 8,488,7(io 16,771,5)0 61.117,301 33,632,500 1353Jwx0 622.45X) 121,905.4(k)
96024 Wwr T.me Raplamncou Pvjgram 30,1100 140.0110 140,0114 140$()00 14),4,19) 140))0) 730,(M()
90028 Flee Ilcdrartr Ra1)ktcitinettrs Program 100,0)0 100,000 100,000 loopw 1441jilr) loo!)lo 600,00[)
9(5029 Main Sueet Waterlure Replacement 25.000 42).01(X4 0 0 0 0 445!)00
9()34) P4pclme Gmrrkvung 350 Zone to 330 Zone 0 ],N)5ltlts 9335100
96031 %rmual Farr Flo% lmpr•.arrrxmt 1)rtV2181 0 14)0.0N) 1000.)(I 1011)x14) 1)11JN-N) 14 coos) w lwv
96032 Jnlmson Stem W'arsrlinc Rcpbcrrttrnr J 4) 1400M) 0 41 ft "t fw
9(1)33 Tigard I b0i Srh aol Wa.A6asut-mtrnrnr 0 0 0 113))(40 0 0 115,t1M
96034 New(Gaut snume SrsRemu-lde (1 0 210!)00 301),{7081 I-3.+,10 123J 11 71(t,(1(a)
lmpnn�rn�tt�
Tool Funded 9,433,710 21:996.5444 6-3,W-Y4, 34.0(0_'_3(+ ) 2-M)VO 1.442.400 13J45.01r,
96W3-Water 1lctcr Replaeemcm Program
Rcplxccmcnr ,t[stye and 5nuA water rrti..t.rs EfLir ar ikcm,+J dr&ctivc ur ar tht cnd,A dxir u.Kful sLTV:c Uk(Over?L)curs;,.
:(ental RL•ci3rd
dMAIgh I>..1.._t F(X*rt4:tl P-kcwd
2)11 2012 2012 2013 2014 2015 2016 2017 T
EXPENSES
Internal Expenses
Pv*-Ct tI=4"mrnt 0 0 O 30.(01 .350.("1(1 30,Ot)(r 30,1000 3004(4() 150:UM
TOW lasts:rtr_d 0 O 0 30.0w 30{))o 30JXO) 30AM 30AW 150,000
External Expenses
C,nstruct.V,n to ?UMAX) 2(w).000 1'(),()(1) 1-0.(XK) 1 1'OAO10 1-tIAil 1050j)m
TotalF-ctennxl 0 )[1,01111 2W,(11WI 17O.(XXI 17011111) 1"E].iltMl U0JW 1,$A1) 1.051}).100
Tot:d Prtgc t F.zpt�<r (P nopoo 211000() zlX),(wXI 2111)CNx) 2110,01X1 24)0,)1)() 200.tx)o 111,000
REVENUES
Rcvcnue Funding Source
530-Water Fund 0 ?W(w311' 21HP,(XH) 200,000 2OUa110 21)11,1)1X) 21)1117110 204000 UMW)
Total Revenue Funding 0 2(w)1Hx)' 21_H7,1HH1 2(w)$KAl 24w),)1M) 211{UXH) 24X)J11H1 ?Ol),(X)() 12110,11(X)
Total Rec-enuev 4 2441X)0 21XI,f*0 200,M) 2110,000 2([],(X)0 24).01)0 2M1W 1,2001X1()
CAPITAL IMPROVEMENT PLAN-PAGE 299
CAPITAL IMPROVEMENT PLAN - WATER
96008-Water Main Line Oversizing
The city may elect to capsize water transmission lines in conjunction with new development.Lines earmarked for upsizing are identified in
the Water Distribution System I lydraulic Studv.
Actual Revised
through Butl4wt Projected Prulccted
2011 2012 2012 2013 2014 2015 2016 2017 Total
EXPENSES
Internal Expenses
Project Nlatag acne 0 0 0 6,100 5,000 5,(X0) 5,()1)() 5,00() 26,100
Total internal 0 0 (1 6,1(1) 5,)1)0 511)0 5,()llu 5,(x)X1 21".it
Extenurl Expenses
l o�tn,c€nl 0 335,(1x) 325011 73.910 1501N" 150.OW 150;(00 150,01V 999.9(1)
Total l_rnmtl 0 325,000 3250)C) ;3."XX) I511,(1A) 15o)X)D I51►,(t0o 15+1),0011 999.9m)
Toral Prtwct Expcnw: t) 32.5�OW 325,00() X10,(1)!) 155.(110 155JM ISUM1D 155.00u 11251x1)
REVENUES
Revenue Funding Source
5311AN'ater Fund 0 323,000 32.0,(00 800(111 155.01x) 155l)00 135,100 155$111 1.025.(10()
Total Revenur:I a-vkh tg () 335,(..100 323.000 8(pfs)0 135J" 155)(.1110 135(1)(F 135SXMI 1#)251110)
1•atal Ri 1 enucs Il 323.(X* 3250-0 80'0 p) 155()(111 155J11.0i 155S#A) 155.tep() 1.025;xwi
96010-Aquiler Storage&Recovery WeR#3
The Warr Dimibutivn Srstem t Ivdraulie Stu3r identiftcd a aced fur die espans cat•,f t6c dtfs. rr StF �r aril Rev*nxn pn>p)ra n
1n fide!sear'J)U"'-�llk3.a!(]110-f1 clecp.�t0�s-as suecr�fuilr dry-t1. "',['r11l:rad iQrtpeorvcmcrrts vltir:lt wrtchuir the irsscalliti�rs►of a ,
mucus.,std ac%xnp raring pipe and ehlaxinaei+xl s}tion are gclmuxh"ire 21)12 T1tr puur
-tiwn will I+nwvk 35 m lkoo pilk�of%x tier
perc3Fduring JrFSunu rftn«-utths.
Actual Revised
dln:ugh Budpw t Pn*cies Ponccrcd
2011 2012 ))12 2013 3014 21)I7 2106 2017 Toral
EXPENSES
Internal Expenses
Pn.w-gt\;an ,cnarctt 0 14•(01) 14-0111 14-,611) 0 1) 0 0 161.61)0
OwLsswoctim Management d) 0 1) 164,711) t) 1) O 11 164,(1)
Total lorj r" 0 1.4,001) 14,000 3I2,31N) 0 0 0 0 326-300
Eatemal Expenses
((�a=oe,n 0 0 0 2,143,7OO 5(1 Y1>Il 0 0 0 2,193,70)
17esivi and rjgg tecnng 0 251,000 251,000 424.00(-1 0 0 ll 0 675,111)
Total External 0 251,()f)() 251,0(1) 2,56%,'(1) 50,11110 Il dl 0 2,86$,700
TOW Project Exprnse 0 265,000 265,000 2.Fa)J)(11 50,lxxl 0 0 0 3,195,01)()
—
–REVENUES-
Revenue Funding Source
532-WaterCIP Fund 0 265,000 265,000 2,880,000 501NN) 0 0 0 3,195,000
Total Revenue Funding 0 265,0(1) 265,000 2,880,000 504N1f) 0 0 0 3,195,0100
Total Revenues 0 265,000 265,000 2,880,000 50,000 0 0 0 3,195,000
PAGE 300- CITY OF TIGARD
CAPITAL IMPROVEMENT PLAN - WATER
96018-Lake Oswego-Tigard Water Partnership
In 2008'Tigard entered into an agreement to develop a lung-term coater supply with the City of Lake Os%xvgo.The new water supply is
expected to be online in 2016. Capital construction projects include:expansion of the raga-water intake structure on the Clackamas Ricer,
and incrl-ases in treatment plant calracit),transmission pope si'rutg,,stotag c ca}rtcin•,and pumpu%capacity_Ti6g,trd's share of the total
project cost is estimated at$110 million.Revenue bonds%%ill lil ely be used to finance partnership projects.
Act" Revised
thr+,ugh Budget Projected Projected
2011 2012 2012 2613 2014 2015 2016 2017 10�
EXPENSES
Internal Expenses
Pnlject\Ianagemrnt 4) 541,(>00 5Ii{I(!0 1-1. M1 I 1.51k1 I'i,SiIIY 171,5011 0 7309Ar
Total Internal 0 50,M) 5(0j") 1-1,51116 1-13(x1 1'71,54x) 171;54'0 0 736 XAP
External Expeosex
13esi and Ungu"Cang 0 3,803,(x)0 3,763,760 4-R*,}18 ld)55.575 586,7Z3 23.106 0 9,938392
C(Astrutttcn 0 13000 1213,748 8.888)857 76,588310 29,692-%-) 891-5(A 62,241X) 91,89-,245
Project'NIaaltg_rrxanr 0 4.255-(A ) 3.461.192 301,915 301,915 3211)1,915 266.826 0 13333,163
Total Extri" 1) 8.1884W 8.4315.-00 16.600,000 60_845.8W 33,481,(60(I 1,181-5110 6M",400 121,169.4011
1.aal I'r,Kk t Eapr4sr; 41 $.33135X11 8,488.-110 #6."1.x 0 61.01-.3W 33.65.2.704) 1353Jx1Ei 62',4410121,905,44x)
REVENUES
Revenue Pundmg Source
132-W.1terl'IP Fuad 0 8_138,01V 8,488,700 16,-1.500 G1[11r3w 33652,5 M1 1-133JM 621,4m 121,91)5AW
Tattal Rt:vtnue I'unIw& 0 8238,[x)0 8,468;-00 ib.-1.5(k) 61A1`,3tdC► 33,632,51x► 1.35310011 621-11x1 121,905.41M
T..'Crl Resents 10 8238:000 8,411871x1 16,7-1.51111 61,(11-,31)0 335652,3410 0530W 61?,441(1 L11.905r1410
CAPITAL IMPROVEMENT PLAN-PAGE 301
CAPITAL IMPROVEMENT PLAN - WATER
96024-Water Line Replacement Program
This pr4Warn includes replacement of rimer Lincs that bare shown signs(if dctcri)radon. Water line breaks are a iter indicator of long
term pipe dc;grtdation. Tunes h.trc bectl'tdenrified:dun(;F ably Sdreet:uul in C ih. flus pr�,gmm includes repLtcerttcnt ttF[�ateE itnes
that arc nut serviceable,c,r haw reached the end(if their 50 rear bfe cycle.rundinst began in IN 21112 for the rclilaccmcttt o f
:tpp&r xirnarelr bot)feet of 4-inch pipe,the addition of wo)fire hydrants tit the end of each land,and the transfer of 23 scnicc connvcliuns.
Pacing criR be coo dinated with Laing Cicy adrninistratitm.
Actual Revised
through BudWt noiccted Projecued
2011 2012 2012 2013 2014 2015 2016 2017 Total
EXPENSES
In(rmal Expenses
Public InwAvvai nt 0 0 0 6,100 3tM1la 5,0011 5,ltl)I) spKI 26,100
Pn*ct 0 0 0 6,100 Sim 5x100 5,14-Al 5j-4 K) 26,100
[rear oc&xt M= ment 0 0 0 6,100 5j" Sim 5jAll 1 5,000 26,100
T(KalInterim] 0 0 0 18VA 15JAX1 1511t'10 1.5J)HO 15.(xKI -9,941
1Extettal Expenses
(:lastrucaun 0 5MU) ROM 96y?00 IO0lt111 10ik )" lixljxK) 100,(00 546.71X)
D-kpa and Engim-ling 0 0 0 z5,l o 5s"I *5JMX) 25,)Mll0 25,04*0 123JXVI
Tc,eulFxtcmal D 5411$)1k 501.tw"* 121-I)tl 1nim) l'3j1111 12500 125.1914) 6-1 00
TtAWPh*ctlxpr:nsc 0 50,090 5pj0rr 1it1+KXt NtlA10 I411a)ry 140A01) 1411001) -3oJol"+
REVENUES
R"7Cue Funding Source
530-Water rural 11 511;0111) SKU) 149)N?O 140AM 14t►J*X1 14!!.000 I A I. t r l 541,i.I110
"heal Rercnuc Funding 0 50.0op 51).M) I44)AXI 140!]011 MAX) 140"ki 140,0011 -50,1101)
Total e1-cmc-s 11 5t►.t11n1 511.1"KI IVii NX) 1*1OIO 14t,,Ixtr1 14t.r„mi 140.0'Q -50.10)
PAGE 302-CITY OF TIGARD
CAPITAL IMPROVEMENT PLAN - WATER
96028.Fire Hydrant Replacements Program
Currently-,there are 2,041 hydrants in the cin-system. There are 550 hydrants that have been identified for replacement due to parts that
are no longer available which in tum limits the city's ability to maintain them.This program kill allow for the replacement of 50 aging
hydrants per year. It is estimated that it will take appro.,dmately 11 years to replace all 550 hydrants.
Actual Revised
through Budget Projected Projected
2011 2012 1012 2013 2014 2015 2016 2017 Total
EXPENSES
External Expenses
(.onstruction 0 IIH),IXHI 1(X).001 I(X){XX) 1(K),IX70 1110[Ax) I110,1m 1()UO00 (AN),1KXI
Total EstMud 0 ILXI.WO I(X),OOD IIM);1xX) Im.000, 1(o.1X'M) J(X),µq) 1(X),0W 6(IO.(41I
Total Pn)Wct Expert-q- 0 I00,IxK) IiMy.l.x10 I(M),01H) 1(X).000 111U,fMllt 11*)I o IOD,Oi10
REVENUES
Revenue Funding Source
i30-%X.cur 1•und 0 I00.1w 11)0;0110 1011.000 1090100 1)10(0) 1t10(11X) 101),000 6(10,0110
TO a. Revenue IUnLxzng 1) 1(w).1XXI 1000A 100,1)1x1 100011 147[)1100 11X).001 100A*)0 600(71X)
T-ira!Rl vvnuts 0 10017170 10010[)0 I01Dt7110 10()OW 111901t) 1u01r10 1001000 b(OPM
96029-Main Street Waterline Replacement
This pr)jcet its mvcsxarc o,pn:,c sl-war"supply impnrycrrxncs cuncu nt%ith street irrtpr+.^vuwats on.-SW%lain Stmet(rq ascl
Qmzarm�t o- Th+:city lawn&is,rrplarc an 8-inch diameter pipc[iaL nith a 16-melt diazttcres pipt6str to SW illain Street,frtxn-1;W
Durdham Stmet er±'9G``%ard Avrnuc..and continuing d+m-n.SW Tigan(-Lrcau)c frm an acldttrj"ill kbit. The pipeline adl cunncct tu,an
exciting 16-inch db acw-wr pigclin c ak-:uk crmtpktrd ahxzg SUI'&nnbana Suter. This pcv*ct is idtzztitfrd as i'nr¢yleex"I'T'in dw—2010
Waver 11stct Plan Wd2ud 1ty C=Mo,IFnl inccrs.
_icon! Rcti ised
d rrxlgh &xlgct Pruju and Prajec€ed
2011 2012 2012 2013 221114 3)15 2016 2017 Tutal
EXPENSES
Internal Expenses
PvsxctM2n1gemesat 0 5'r") 5,00) 6,100 0 1) 1) 0 11,100
C:rxlst(ucw,n in.*mrnt 0 0 0 I2" 0 0 () 0 12,?(10
Total internal tl 510(70 5,1X)1 18 01) 0 0 0 0 23.3181
Externa!Expenses
[)coign and Enginrcring 0 20;1)04 20,(Xx) 55.0170 0 0 t) 0 5,1X117
construc&3n 0 0 0 346,700 0 0 0 0 346.700
"Total Extrtnal 0 20,000 207-") 401,700 0 0 0 0 421,70()
'P"Poliect 1•`_gwnsc 0 25,0110 2.5.(KK) 420,(XX) 0 0 0 0 445,000
REVENUES
Revenue Funding Source
532-(Vater C1P Fund 0 25,000 25,000 420,W0 0 11 0 0 445,000
Total Revenue Funding 0 25,000 25,000 420,000 0 0 0 0 445,000
Total Revenues 0 25,000 25,000 420,000 0 0 0 0 445,000
CAPITAL IMPROVEMENT PLAN-PAGE 303
CAPITAL IMPROVEMENT PLAN - WATER
96030-Pipeline Connecting 550 Zone to 530 Zone
The project cunnects the 530G,55,01',and 530 hvdtaulic eki-ation z mes through the cortstructiun of a 5,0(X)linear Pout 16-inch diismcwr
pipc- Thi profx,sed alignment t,,r this comlection is along'-W bull Mountain Road. This pruicct all-miaws the largest fire 1luw
deficiency in Tigaixd's watcr d strilsittiun sextan,as"vit as improving stvr"tge mquirxments&or the 5341`.one. This peniect is Went)"as
I'miect"Pl"in the 2010 Water Master P1:tn upr6kv.1 by Curollo EnItinct-rs.
Actual Reused
through Budget Pwjccted Projected
2011 2012 2012 2013 2014 2015 2016 2017 Total
EXPENSES
Internal Expcnses
Public 1nc(Acctnent 0 0 0 6,100 5,t100 0 0 0 11,llltl
Pv)iccc 6lanigr mint 0 0 0 61,1100 30.000 0 0 0 111,1")
GrxtswX&Jn Man:xgcmcnt 0 0 0 0 ImAj OX) 0 0 0 10000
-10tal intcrtrxl 0 0 0 67,100 155,(")0 0 0 0 '?
CAPITAL IMPROVEMENT PLAN - WATER
46031-Annul Firc Flow lmprovcment Program
E`hc prulect fustds,protide Maser pipeline replacement improvcmcnt lire thosc areas that fire flow capacity is restricted dtx to
undcs'sizi-d pipe diaawter 4r lou'prrssurr.lmprUYentcrits are dmrtnined thrc4iout the fiscal yL',ar on a me-by-cmv engineering
evaluation,and materials and ntul;futce are pru%iAed by the Public Works Duparmtent as rcaesutccs can be allucated.
Actual Rexised
through ltudgct Pr,rjccted Projected
2011 2012 2012 2013 2014 2015 2016 2017 Total
EXPENSES
Internal Expenses
Design and E'.rtginer=vtg 0 0 0 18-W) 15,0[M1 15,000 15000 15,[Rl(} 7800
Prt*ct ManapLincrtt 0 0 0 6,100 5.000 SO* 5,000 5,000 26,100
C:nnatructitm SLinagimcnt 0 0 0 6,100 3s") 5,000 5,(00 5,000 26,100
Total int aid 0 0 t) 30500 25.000 251}00 251000 5,000 130.500
Esc c=A Expenses
(:rXMtruct1rn 0 0 1} 64.500 ? (11ki i(MXI -5.(Xx) 751901} 369,.500
Tc"Esta-rnal 0 0 0 6113500 -5 1m -5,1100 15,0[10 75,000 369,x00
Tara!Paajr,cr Erpettsc 0 0 0 I(K9)Jxl(► [000)9 100W 100000 100,0011 5011
REVENUES
11Zesenuc Funding Source
53'-VC ur r(_1 P I-LW.d 0 0 0 111),000 101!O* 1171+x]00 010[k}0 100 000 500 Ow
T("P&-venue Fundiatg 0 0 D 1(10000 I(X)NO 100j}OD 100fl(M} I11001K1 500.0(9)
Tr,"Rcvenucs 0 0 0 IiA" 11)()x}170 I►]DJW 100,000 I0D$W 500.000
CAPITAL IMPROVEMENT PLAN-PAGE 305
CAPITAL IMPROVEMENT PLAN — WATER
%032-Johnson Street Waterline Replacement
Thts project will rcplace approximatttly 260 linc.0 Feet 46-inch cast iron pili:grater line:betvwn SWC'JtAnsun Street. This pugw is in
conjunction smith another city and COMM PtOiCe r that includes land purchase and wr outing of underground scwrr and storm%rater
systems. The existing 6-inch pipe is in a wedandi i area. 'Iles pcoject combines other undo r+ound work vdthin the easrrncnt and permits
to reduce costs.
Actual Revised
through Bu Jwi 11'ruiccted Pnoiccted
2011 2012 2012 2013 2014 2015 2016 2017 Total
EXPENSES
Intrmal Expenses
(:onstrucdon Management 0 0 11 0 5,(00 0 0 0 5SXN)
ProjectMana),emc-nr 0 0 0 0 5,tA10 0 0 0 5000
'raw]Internal 0 0 0 0 10(101) 0 0 0 U).(100
External Erases
(�stnwtiun 0 0 O 0 100," 0 0 0 10"'(100
0csign and E.4nccring 0 0 0 0 31hw) 0 0 0 30)0)
Total External 0 0 0 0 130,0110 0 0 0 130000
Tr?Ld FrrokTt lxpmse 0 0 0 0 110.0 0 0 0 140J90
REVENUES
Revenue Funding Source
53'_'-li iter CIP Fund 0 0 0 0 UY VA 0 0 0 0 140011)
Total Rrvvnue Funding 0 0 0 0 140(N90 0 t) 0 14FLUtN)
Total Rrrcnue� 0 0 0 0 1404*lt1 0 0 0 140.040
PAGE 306-CITY OF TIGARD
CAPITAL IMPROVEMENT PLAN - WATER
96033-Tigard High School Well Abandonment
This prnr{ect gill a"Idon in place 11..ell;ccp loc.avd near.ttlllttic plaruig ticlds. Thi;.veli scup is due to sin unknown well in an
abandoned concrete vault_ Flydrogeological investigation indicates that in order to devclup ASR 3(listed in the CIP)to its full potential
f-Pr undergs>und storal e.:orne qTw of tnitigtti„n is ntecssary to prevcnt further%wil such v. Project will inelu,le removal of well pump
and enginvi a!> investig.ttion to alrundon uz place t-r rncct regulatory approval.
Actual Revised
through Budget Projected Projected
2011 2012 2012 2013 2014 2015 2016 2017 'Total
EXPENSES
Intental Expenses
(:extstrurtnxt%fanagpw l 0 0 0 0 0 5,1[x111 0 0 51000
Project yN1an1Wn-eat 0 0 0 0 0 5,w) 0 0 5110(1
Public lnrt)h-,, wnr 0 0 0 0 0 5,M), 0 0 5,000
Tota Internal 0 0 0 0 0 15,w( 0 0 15,(100
External Expenses
Dur n.mel Enginccring 0 0 0 0 0 25,01x1 0 0 251)00
Construction 0 0 0 0 0 .75,0(X) 0 0 75,97
Tutal I Mcmal 0 0 0 0 O lutz' 10 0 0 191011[191
Tird Ps*:ct Expense 0 0 0 0 0 115.100 0 0 1151X1[1
REVENUES
Revenue Funding Source
532-11arer17P Fund 0 0 0 0 0 1-lu"I 0 0 I15,11i111
T,"Rrrcnue Fwxling 0 0 0 0 0 115)[[1(1 0 0 115.wo)
T,AA&-%venues 0 0 0 0 0 113,000 0 0 11500
CAPITAL IMPROVEMENT PLAN-PAGE 307
CAPITAL IMPROVEMENT PLAN - WATER
%034-New Water Source Systemwide Improvements
This project is in conjunction with the Joint Water Supply Project through the Water Partnership with Lake Oswego. Various minor
water supply Connections and impruvernerns will be atTd(,-el t,. i.mure'I i and mcuL's ade luatc r\;ttcr pressum-and C6'4rt r quality standards.
1lie City t'.nginver will make a determination of spetttic minor pipe,pressure.or water 4 u duty improvCawnts A")Ci atml 1Vit1;t he Jrairy
Water Supply. Project CAInnectivity(„tax lig and*rater distributitxi s}•stem. This pniiert is in"ll'unrt lm c4ith"P+["in the 21111)Water
[Master Plan updated by Carollo Engineers.
Actual Revised
tltr+iugh Budget Projecud Pn,jecred
2011 2012 2012 2013 2014 2015 2016 201? Total
EXPENSES
Internal Expenses
Ci-mstruction Managr.Kwm 0 0 0 0 20,[X)1 15.11011 151M 0 50J+M111
Pre>ject AlanagLnx-ttt 0 0 0 0 20,4101 1S,t0x1 13410[[ 0 50414x1
Public Involvement 0 0 O 0 2t1,{IPO ?G 171x1 200M1 0 0101t1
Total Internal 0 0 1'0 0 fi(/f11t1 300M 41.1,0(111 0 161141[x)
External Expenses
Constructitm 0 0 0 O 125,1N91 125,14)(1 MAX) 1254x1b 541[1,111x1
Dcsio and r.ng utctring 0 0 o O 250x1 25.4011 0 0 500A)
Total External 0 0 O 0 150,1x10 li[1,4rr141 I'S,tOxr 1254a1+A 5at O(!0
Total Prrifrxt F-%pcn--e 0 U 0 11 210,tMx1 21)(11)(x1 1 3,txxr 125dNa1 -141041
REVENUES
Revenue Fuzubag Source
332ANVUerCIPr-Und 0 (0 0 0 µ1cull)(1 .1)(1 0M1 175.010 1<500 1i);*Mi
T".,tal Rcvrnuc fbrxliag 0 0 0 0 210,tKxl 2111,00(1 1-51x70 125j1tm -1()IAWJ
Tool Rtmmucs 0 0 0 tl 21(104)(1 24}0.[)(x1 1-3,tm 1254M -IQJN}t1
PAGE 308-CITY OF TIGARD
Agenda Item No.: 64-7
IWB Meeting Date: 5 _ _ /-
41 City of Tigard
- Fiscal Year 2013-2014
Proposed Budget
Water
gBudget
O eratin P
WATER BUDGET UNIT: 6500
PROGRAM RESULTS.
11c Public Works Water Division provides safe and reliable drinking water that meets or exceeds
all Environmental Protection Agency(EPA) and State of Oregon standards for water quality.
The division holds to these standards under normal,peak,and emergency situations.
The division encourages effiedent water use with a goal of reducing water consumption by
implementing the benchmarks as described in the approved 2011 Tigard Water Managcneent and
Conservation Plan.The division purchases wholesale drinking water from the City of Portland
and the Citi-of Lake Oswego.
As part of the Lake Oswego-Tigard Water Partnership,the division completed a water financial
plan in November,2010 that e.-timated the revenue requirements for proicet expenditure,debt
service and operations for a 20 year period. Through this planning the City Council adopted a
30%revenue increase for 2011,14%revenue increase for 2012,14%revenue increase for 2013,
140 u revenue increase: for 201#,and a 430=o revenue increase for 2015. 'llie council has approved
authorin to bund S160,000,000 to fund the 2010 A'"ater Master Plan and lake Oswego-„rgrrd
Water Partnership that we`ll provide 14 million gallui ss of water per day by,dune 2016.
To wurc that new development pays their fair share.council also adopted a SDC Methodollogy
update that include increasing SDC fees effective February 1,?011 to 53,821 V ith a syb`ternatic
phase-in of the maximum allowable SDC of S6,47.1(pim a note cortztruction cart index not
included) in 2014. SIX;fee increase:on February 1.2013,as adopted.
PROGRAM DESCH91MON.
The Public ti' (As Water Division has the}primary responsibility to operate,maintain,r€pair,and
e%T,and the rater system while at the same time providing a high-yualitr,depertdabic nater supply to
its customer:. The Tigard\'Coater Service Area is comprised of the cities of Durham,King City,two-
thirds of Tigard,and unincorporated areas to the south and west of-1 igard(Tigard Fater District}.
'like service ares has 1$,200 service connections supplying approximately 58,000 residents,making it
the tenth largest water utility•in the State:of Oregon.
17he n'2013-2014 2013-2014 budget folkxws the recomrnendatiems of the recent water financial plan. The city
anticipates Pordand Water Bureau will continue to increase wholesale water purchase costs. Portland
Water Bureau wholesale water cer.:ts increased 11.1%in `Y 2013. These costs are expected to
continue to increase by an additional 10°Y6 in n'2014.
`11ee['Fater Division has a 10-rear financial forecast regarding revenues and expenditures based on
the 2010 Water Rate Study and Water SIX; Methodology update total, Revenues are anticipated to
increase 14%in i-Y 2014 to meet the operational,maintenance,replacement,and debt requirements
to provide water to the service area.
PUBLIC WORKS-PAGE 163
WATER BUDGET UNIT: 6500
ACCOMPLISHMENTS:
FY 2012-2011
• Implemented tate use of administrative rules regarding water utility services busines.practices
and procedures. These rules will allow better clarity regarding business practices necessary to
operate the utility-without encumbering the municipal code.
•rontinued to implement the l.Ac Oswego-`C'igard Crater Partnership.
•C:ompleted Stake l Disinfection Byproduct Rule February 2012 and implemented Stage 2
Disinfection Byproduct Rule starting May 2012.
• Improve asset data information and tract; work order performance through the Computerized
Maintenance Management System((:CIMS). This system is being replaced with:t more robust
asset management system. Testing and roll-out scheduled for lulr 2013_
GO L� 2&D8 C TIT S:
The,goal;and objeetivos;of the Public Works Water k7%s ,--ion are to continue to provide sate and
adejuate water supply to our customers. `Cit meet these grams,the div"m will effectively and
efficiently.
•Ojxmate and maintain the water distribution systvm utilizing 1'k-st NUnagemcnr Practices.
•Continue to meet the obligations of the 1_alcc Cls�r-c o-Tyavd Water Partnership to increase
water supply capacity to meet both cities daily a-aaer dtmun&
•Continue to operate the city's .aquifer Storage Recovery s-tsrem in the tturst economical and
efficient manner to meet the peak sea=sonal uiter nceds of our curtrxnr:r•.
• lmplrm+.!nt an ciahanced backflow device resting;program for mAdential customer:to address
compliance performance issues.
•Continue to improve asset data infcrrtnation and track work order performance throLyAi the
Computerized Maintenance Management System(CALMS)_
• Provide outstanding customer service.
•Continue to provide better communication with cu.tomt-through quarterly newvslerrers with
pertinent information reg.wding rates,billing,water quality,water conservation,backflow and
cross connection prevention,contact information,long-term water supply,etc.
•Continue to collect data,plan,organize,and publish the Water:Audit Report,Warer
Conservation Report,Water Fnerg}-Report and Water Demand Forecast Report.
PAGE 164-CITY OF TIGARD
WATER BUDGET UNIT: 6500
• Continue to provide financial and technical support for the bake Oswego-Tigard Water
Partnership.
• Provide public notification of 14%water rate increase effective Januar}- 1,2014.
W-0-MMOAD MEA
2010-2011 2011-2012 2012-2013 2013-2014
Water Conservation presentation given 24 12 12 12
Number of Bacteriological A'ater Samples 732 732 732 732
taken during the rear
\tiles of distribution piping maintained 245 245 248 250
(w/B.NW's)
*Footnote:In merging Water Conservation
and%Vater Quality programs,the number of
water conservation presentations is reduced
to prioritize grater quality tasks_
Time spent by staff rr an ging mater 12 12 1? 12
sampling(uvrk weeks)
EFFECTI>G'EN M ALEASL�RES
2010-2011 21)11-2012 21)12?013 2x)13-21)14
Percenragc of residential backtlow 7590 85°a
customers who comply with annual testing
requirements(Gtral=85aa)
PerccrizVe of►rater samapics taken that 100,a I alt)"a 1ro►"a 100*a
meet or exceed water quality standards as
setbv U'SE (Goal=I(M)'.)
FU11,TIME EC7 Ul-VAI ENT P(7SITli71VS
2010-2411 2011-2012 2412-2013 2013-2014
Backflow Cross Connections Specialist IAN) 1.00 I(") 1.00
Environmental Program Coordinator 1.50 1.00 1.09) 1.00
Public Works Director 00) W25 0.00 0.00
Public Works Manager 1.00 1.00 1.00 0.50
Senior Utility Worker I SM) 1.1)t) 1.00 1 AM
Senior Water Utilitv Technician 1.00 1.00 1.00 1.14)
Utility Worker 11 4.50 450 4.50 4.50
Fater Operations Supervisor 1.00 2.00 2.00 2.00
Water Utility Technician 1.00 1.00 1.00 1.00
Total F1'E 12.00 12.75 1250 12.00
PUBLIC WORKS-PAGE 165
WATER BUDGET UNIT: 6500
FY 2011 FY 2012 FY 2013 2014 Proposed
Actual Actual Revised Budget Resource Summary Proposed FY 13 Revised
12A) 12.75 12.50 Total FTE 14.(11
0 0 0 45105-Fire Hydrant Flow TeG dog Srvc 3,1)w 100.0®.
0 0 tY Total Charges for Services 2 i1(yt 1000'.
0 lr 0 49999-Transfer In 0 1+JO.W.
0 r} o Total Tramfers In 0 100-Cr.
m6.,b(4 2584193 234„1dr) 31001-Salaries-Management 188,936 MV-
444,38-1 47-7,734, 464-*N6 31002-Snlrties-General I4.1'.
Cr 0 to S1004-Par[Time-Itegmlaa 0 ltti)_lr.
0 to tR SIMS-Parr Tifue-Tcmporanr 11 10001.
16."t 24.559 51996-i0+srtigac 36,33.) ll_fr.
f l9;ta- 7.5:p" 025,864 Total Personal lienices-Salaries `36,247 2_8'.
1,425 5-272 10.005 52MI-Unemplormeat tr),{Li 3.3•.
1$im K444 25,969 57alpx-Wo;-krr's C: pcnsarioo
-31-76.7 si.i N S2#93-Socia@ Securirx ►lcdicatr 57,fky6 2.8•.
{;?l 5-226 5021 57.M-Tri-Alct Tax !k' 7 43'.
7}vli ro W4 9I X61SM-I@etiremest
82,123 0?1:
tt It it 5200()-Rcuremest-3'.RR XlavA to It4:rtr.
9-350 100=1 ?4511 52907-YEBA-IIt @t-;M+ 63'.
tar 21 2J,M 32005-Lifc les/ADD/LTD 3;vai 13_11.
1,563 18331 it 52499-Loag Tem m Iksabi kr 0 1 tki Or
I ;"f 3 140 W- 195.W MIG-)I4cdiWIDentalfV-isiar I,Y-A0i' 631.
10•:'1"06 l4!m,4 !l Sall-Ueotal flemerms 11 10111.110".
3ra.t,1,@os 361.144 375.W3 TotalPcrwiiASen ic" Benefits 3714.'.6-' 271i
1-tk4 6115 -""W7 53001-officc�upplirs :,fpw Ojr.
1_^�t55 14tKY'
21,0401� 1300-1-Small T.6&Fgn.pmrng '_'1,150
3 XS 33.''14 331XV 531103-Fuel 34-:Vr7 ltjlr.
2,9W.+33 3011i m F 53530-Water Costs_1-0.&Pdd 3,8#41-i.r_- 0-2'.
2!1'1`.4113 '-'.955 T6! 3,8331a4hy ToufSuppliics 3,KW1,951
PAGE 166-CITY OF TIGARD
WATER BUDGET UNIT: 6500
FY 2011 FY 2012 FY 2013 2014 Proposed
Actual Actual Revised Budget Resource Summary 2014
FY 13 Revised
186,473 123.184 313,237 5-MI-Professional/Contractual Services 266,331 -IS N1'.
31,27? 34,683 40,041 57002-Water Costs:Sampling 40.000 0.0°'.
15,9;6 5.518 3o,1-xr1 34003-Legal Fecs 3/0,IxM1 0.01.
1,416 2,161 1,8('X1 54006-Software License and 114aintenance 6,N N!! 277.8'
I j97 1,861 9,CM41 54101-R&M-Facilities 9,tx M) 0.0•.
136,567 311937 3'''1-101 54102-R&M-Water Lines 3-,txrr N
18.55,- 18-944 10,010 54103-R&M-Control Valves
3i0011 11hF0'•
1,174 _1Y.13 6,0121 $4104-R&M-Reservoir C• x10 t'-1)'
if? I0-897 1',73! 54105-R&ht-Grounds
784 3332 8,3w 54106-R&M-Pomp Station 8'5(kE
5,1r', L492 8,:M•! 51107-R&SI-SCADA B.fN(1 tiir.
71,44 21!1!34I1S+.a.1 54108-R&M-Wells €131[1 CUr•
71_85 13.12) 27,41E! 5#109-R&M-Meters 25,cr[1 r,
4367 136 34110-R&M-Scry ice Limes ISSxoN i�1•.
i1 0 P 511H-R&M-Regulators 1• 1Lto M.
133.)14 €LkWjr 3strr. 54112-R&M-Fire Hydrast 3!'xFl !''•
it35- 4ts.&4 SR3+ItF 51113-R&M-Velaicks SS;:x{F 4.-)t'.
33 et 54114-R&M-Office Equipmew 1 11xF=w
N. rF 34M-VekieleUsage `F INCEeM•
ly�!E1.1 135-€68 542H-Utilities-Electric '33vclrtF r.
1 5-8 1TsaF 342-Cltitics-Water/SererlS'IfRi l
aN Y.
1.
IF $4203-Utilities-Natural Gas ¢F 1lakrr.
11315 fi`�) 111:x0 34203 Utilkes-PbKmcIPager/Celk E23lim}
yr�;1i 3 -e• 44$104e 54300-ALhCrtis:mg&Publicity 1.le! -IIA'.
1-3-16 4211 9,1'X11) 543111-Fees and Cbatges 9-01 9-tr.
4&143 2cUANO, 111.10 SSW-Does&Subscription% t2smwv 3.irY.
17$11 'oto 8iexa 54303-Travel a"Trsining '13.rtF
t N➢ rF $4304-Eketiom EEmpra ses "-F IfM�6Y'
3+r,W6 31,61 31.11151 54.105-Cottses.anor Ex>penics
n 0 54;406-Credit Card Fees lac"r
0 I) 0 54307-Irseranee F1 IlieeN.
51.176 1_751 &ni) S4308-Property Damage:
2334 621 3AM) 54309-Rents and Leases
T3I 498 6,NXa) 54310-Sad Debt Expense t.rswrtl 663.•
4.611 31)%F 4WO-0 54311-Special Department Expenses 93'.
10,0, 6,351 3Nya4) 54,402-Con t ribu tionsro Com m unity 0 VC 3•,sxrr t1ol..
962.,523 624-M I,4',:1' Total Services I w3:-11 1.3`.
0 0 Nr 55200-In(crest F:xpcnsc 0 1lx..Nr.
0 0 0 Total Debt Scnicr NN IUFAr.
t) n 0 %M1-Land 0 UM)Sr.
0 NN 0 56002-Buildings&Improvements 41 Ifxrtl•.
t8,687 0 37,51M) Slafl03-Velticks 0 IINLNw.
679 €%1222 159,101 56064-Computer Hardware and Sofmrare 153,3'41 -4 1'.
31 0 0 56005-Work in Progress 0 l oo101.
0 0 0 56006-Equipment 100
0 0 0 56900-Gain/Loss Sale Fixed Asst 1d Ur.
19,397 156,322 197,-PA) Total Capital Improvement 133,311(1 -'2 Y,.
PUBLIC WORKS-PAGE 167
WATER BUDGET UNIT: 6500
FY 2011 FY 2012FY 2013 2014 Proposed
Actual Actual Revised Budget Resource$Ibllnlnary Proposed FY 13 Revised
0 0 0 ;70011-Transfer Out 0 100.0°.
0 0 0 57600-Transfer Out to Central Serrices Fund 0 100.m.
0 0 0 37650-Transfer Out to Elect/Property 0 ItwtO^o
h1su getneut Fund
0 0 0 Total Transfers Out 0 11MMr.
0 0 311,842 58000-Interdepartmental Costs 357,791 14.7'.
37,;50 65,110 85,734 581100-Indirect Charges-Citr Management 65,123 -23.O
38.369 36;442 41.24.4 S8 HO-Iadirect Charges-Hutnan Resources 44,011 7b'.
38,036 64.4403 55,963 381210-Indirect Ckarges-Risk hlanagetnent (.7JI t9 19.9'.
0 0 28,698 38130-Indiret t Chatges-Office Senices 311,410 6-M.
11 79 13981 11,811 58154-Indirect Charges-Records 16P)o 36.3'.
40'-21r- 43.Pt1 15,194 M200-Inductt Charges-Finance Administration 3,8'14 --t4-4'-
-r7,174
54.4'x.-7,174 7&97I1 33,936 38210-Indirect Chatxes-Fin racial Operations 0.472 44's'.
O I,i 3114,245 55228-Indirect C 353h'tl 96'.
hares-I.tikt►Biliina 6
48,114 5(07: 55230-Indirect Granges-Tcclr.olog% 13 8?1
ri 20-195 17.4+.=4 58250-Indirect Ckugrs-Contracts and 24,iI1 43.9*.
Porritasing
'_'4;148 '_i,3Z5 35,34 M630-lrsdirvtt Chatrgvs-F&ct Maintenaacc 42243 61A'K.
34.324 SSW-Indirect Ckarges-Propest%\SaoagcMent
473._';, 1. 41 tli� Total ltaterml SM-60t% I.4-N,3$t v,tr.
- tgtw,�• ---�r�.--._— —.tom_+a--
5,1i63,7aq 5.131;+18; T,l�0,886 TOW wow 15,091,852- 1 I151t
This is ASA-2, completed in 2006. ASK y
stands forAquifer Storage Recovery. Winter
water is stored through injection into the aquifer
underground. This system stores up to 200 a 1
million gallons of water for peak and emergency "
use. The wellpump system can deliver 1,500 "I
gallons per minute or over 2 million gallons of 1ar
water per day to meet customer water needs
�, .a1l� •. _ 'd
4
PAGE 168-CITY OF TIGARD
City of Tigard
a
Fiscal Year 2013-2014
. . . Proposed Budget
Water and
Water Capital Improvement
Plan
Enterprise Funds
ENTERPRISE FUNDS - USER FEES
User fees include water, sanitary sewer, and storm drainage fees charged to all users of such services.
The sanitary and storm fees are established by the Clean Water Services Agency (CWS) and updated by
the agency each year. The City Council, through an intergovernmental agreement with other system
participants, sets the water rates.
User Fees, Since FY 2008-09
$20
$18
C $16
_0 $14
$12
$10
$8
$6
$4
$2
$o �.
FY 08-09 FY 09-10 FY 10-11 FY i1-12 FY 12-13 FY 13-14
■San"itary ■Stormwater ■Water
Per the intergovernmental agreement with CWS, the city retains only a portion of the sanitary
and storm fees it collects. It is anticipated that the sanitary sewer and stormwater revenues will see
minimal growth during FY 2013-14.
In 2008, Tigard entered into a water partnership with the City of Lake Oswego on a long-term water
source. The projects associated with the water partnership are estimated to cost more than $200 mil-
lion. Tigard's share of the improvements and cost to buy into Lake Oswego's existing system is esti-
mated to be $132 million. In order to pay for future bond issuances that will be necessary to complete
the project,water rates will increase during the coming years. In January 2011,water rates increased by
approximately 34%and are projected to increase by about 14% per year through January 2014.
REVENUE ANALYSIS-PAGE 57
CURRENT REVENUE SUMMARY BY FUND
FY 2011 Fl'2012 n-2013 FA_2014
Funds Actual Actual Revised Proposed
General Fund 524,854,4711 S25,484,533 528,899,136 529,916,511
Total General Fund S24,854,470 525,484,533 528,899,136 529,916,511
Sanitary Seger Fund S1,087,731 S1,2111,841 S1,689-396 51147,198
Stoffnwater Fund 2 18 1,575 _2408,916 1,956,289 706l,_,66
Water Qualit<<Quantih Fund '4 19�'6i 19,352 19,352
R-,ter Fund 912.10,594 11,938,413 13,241!)-11 14,444.1115
Water SDC Fund 3.N+,9?!1 1,167,669 361,8118 361J*18
RiterC Ip Fund 4,037,1165 13}196 1.3.6-'16
u`ucr Oelx Serrvtu Fur►d 0 12,542Y.i0 6s
Total F.ntrTmw Fun& $16,858:�6 I S I a 6,498,-M S 1-.'731:111 S13,&,,7_'-a
(41 Tx%Fund 53,143,591 52,.899.524 S3,-39,594 S,3-865,483
Ctrs Cis:Tax Fund 637,755 819,1 r49 '9',3k' -r%0,3-;8
Flcrtnral iagwctxrn Fund _-J,17,'r36 I$0-Im 168.24.4 1761'44
B,Wdang Fund [264,100 1 3►►4.438 l;C i36) 1
CnmMal 5463rurr Fuad 'r,C_'S 23,1186 12.492 44.892
Urban Forc m Fund c1'- 3+r9 38j_r %Yy++ 29,001
Tratrsp++rtxttl�n Dc+cioptrlrtst Tax 3263'12 5116,3011 117.1518 9s
Traffrc Ittrlttv-3 Fm Fund 16,450 3i-109- 4up141 4,iW
Undrrgstwn i I'rtlut 1:und 1.1,1116 26,837 '"'.789 ",-339
Street\[aintetrar►ce 1=utrd [_€6R, 2<� 7,746,48 3 1 A15,115
Parki 13nnd Fund 17,1.41,415 443,335 41i3n 4.103)
Parks SDC Fund 5[111,021 4-91-48 414,60 r- ?`,60►-
1_ibran Dglnatu+n>and lilrrsluesr:Fund 2,045 3;W.2 !1 1r
hitt-!Srcc a1 Rr+rnuc Fun', W25_W.44 `_551,122,161 58,112^15 ?31.x;1 1
Central Sentcec Funs! S55,334 5-4.594#111^_ 55,�1811,18I s5,�21?734
Fkct Pruprrry M nagtmitnt Fund 4,905 1,611,2'63 13-66,121 1,639,8-r6
Insurartee Fund 36,030 0-9,604 611, 46 21,8161
'final Internal titr%tce,Fund, 1396,W) 56,265.9M S-,54-,01.48 .-,',82.9M,
Bancroft Debt Service Fund S102,611 S97,56-4 S15'.468 S157,468
(-ierteral Obligation Debt Service Fund 1,052,933 2,286,736 2ZC1)J1 3 2,122,120
Total Debt Service Funds S1,155,545 S23843190 52,426,641 S2,479,588
Facilities Capital Projects Fund S1,344 5_2136 S3_2 12 S3,212
Parks Capital Fund 3 391,883 40,865 3-,015 166,089
Transportation CIP Fund 0 0 153,970 0
Tot-at Capital Project Funds S3,392Y26 S=4.1(hm) 5194,197 $169,301
Total Revenue S71,705,005 S173,198,620 564,661,148 S67,452,302
REVENUE ANALYSIS-PAGE 49
Intergovernmental Water Board JWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, May 8, 2013 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buchner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Andrew Barrett Member-At-Large
Members Absent: None
City of Tigard Staff Present:
Dennis Koellermeier Public Works Director
John Goodrich Utility Division Manager
Kristie Peerman IWB Recorder
Visitors: Attorney Clark Balfour
1. Call to Order, Roll Call and Introductions
Commissioner Buchner called the meeting to order at 5:30 p.m.
2. Approval of Minutes —April 10, 2013
Commissioner Henschel moved to approve the April 10, 2013, minutes. Commissioner
Winn seconded the motion. The motion passed by majority vote of the commissioners
present,with Commissioners Barrett, Henschel,Jehnke and Winn voting yes.
Commissioner Buchner abstained.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Goodrich reported:
■ Average water use for the month of April was about 4.2 million gallons per day
(mgd). This usage is slightly higher when compared to the same time period last
year.
■ 131 million gallons (mg) were injected into aquifer storage and recovery (ASR)
well #2. With a water storage carry over from last year, current water storage is
210 mg. There is a 97.5-day supply stored in ASR#2.
■ Portland Water Bureau has not indicated that it expects any water shortages this
summer.
■ The City of Tigard is currently obtaining 1 mgd from Lake Oswego.
The board briefly discussed the City of Portland's water fluoridation issue and water
rates.
Commissioner Buehner questioned whether the city had budgeted enough money for
water purchases based on anticipated demand. Mr. Goodrich responded he allotted for
two billion gallons to be purchased. He added a contingency to the plan of
approximately .5 mg; this water would be available without further action by city council.
5. Update on the Draft Intergovernmental Agreement for Water Service — Clark
Balfour
Mr. Koellermeier introduced the redraft of the water service agreement entitled,
Preliminary Discussion New IGA regarding Water Service. The draft and a memo from Clark
Balfour outlining the revised agreement were sent by email to board members on
Monday, May 6, 2013, and are on file in the IWB record.
Mr. Balfour stated Tigard City Council requested member jurisdictions look at two
options:
■ Option A— City of Tigard (COT) would own all water system assets,which
was outlined and discussed in the draft at the February13, 2013, IWB meeting.
■ Option B - COT and jurisdictions would each own separate assets of the
water systems. COT would obtain full ownership of assets related to source,
treatment, transmission, pumping and storage. Each jurisdiction would own
and have complete control of its distribution system.
A handout of discussion points from Mr. Balfour was distributed to the board. This
document is on file in the 1" record.
Mr. Balfour stated King City is in agreement with Option A and intends to turn
everything over to COT and have COT run and manage its system. The question
remains are Tigard Water District (TWD) and Durham interested in pursuing Option B?
Commissioner Winn affirmed King City is in agreement with Option A and is ready to
sign a separate agreement.
Commissioner Buehner relayed the Tigard City Council cannot allow the current
agreement, as it exists, to continue past 2018.
Mr. Koellermeier stated the Tigard City Council directed staff to pursue a supplier/client
relationship not a partner/managing-partner relationship.
Commissioner Jehnke responded Durham wants to be a partner, not a purchaser.
Durham may consider other water supply options besides Tigard. Commissioner Jehnke
remains concerned with repayment of assets if Durham leaves the agreement.
Mr. Koellermeier and the board had a brief discussion on IGA draft version seven. Mr.
Koellermeier stated Tigard City Council came to the conclusion that this version was not
consistent with the approach the council wants to take.
Commissioner Henschel stated the TWD had not had time to review the newest
agreement. He could not provide any direction from the TWD.
Commissioners Henschel and Jehnke concurred that their jurisdictions are interested in
staying with Tigard, but as a partner not a purchaser.
Commissioner Buehner stated the annual joint meeting with the IWB jurisdictions and
the Tigard City Council has not occurred in the last few years. The meeting allowed
communication between IWB members and Tigard City Council, which allowed
members to voice their perspective to council.
Mr. Koellermeier will look into having a joint meeting put on the agenda of an upcoming
Tigard City Council workshop meeting.
Commissioner Buehner questioned the definition of service area boundaries. The board
had a brief discussion of service area boundary lines and definition of service area.
Commissioner Buehner said COT intended to maintain an advisory board. Mr. Balfour
stated in the new agreement the water advisory board would be created and continue to
comment on budget, rates and operational items; this is similar to current practice.
Mr. Koellermeier, Mr. Balfour and the board discussed the need for all jurisdictions to
commit to stay with the agreement until debt is paid off. Debt is built into water rates for
all user jurisdictions. Mr. Koellermeier will check on the wholesale debt withdrawal
penalty.
Mr. Koellermeier stated he has clear direction from King City and will draft an
agreement for King City; this agreement can be used as a model for other member
jurisdictions to review. The model would be similar to Clean Water Services or PGE
utility model.
Mr. Balfour stated the wholesale or supply rate for source, treatment, transmission,
pumping and storage would be a uniformed rate for each member jurisdiction.
Commissioner Herschel was concerned with the possibility of the COT withdrawing or
terminating the agreement. Mr. Balfour responded that under the agreement, COT
agrees to provide water to each member jurisdiction at the same quality and terms so
long as the jurisdiction remains a party to the agreement.
Mr. Balfour stated future discussion may be to redefine ownership and a possible change
so member jurisdictions own capacity in the assets. This concept was briefly discussed
with the board.
Mr. Koellermeier and Mr. Balfour will continue to work together on the capacity concept
and the King City agreement.
6. Consider Making a Recommendation to the Tigard Budget Committee and the
Tigard City Council on the City of Tigard's Water Division Budget—Dennis
Koellermeier
Mr. Koellermeier updated the board on Tigard's budget process:
■ The water operating budget and water Capital Improvement Plan (CIP)
budget were approved by Tigard's Budget Committee on May 6, 2013.
Although the budget was approved prior to the May 8 IWB meeting, the IWB
members may still make recommendations to the Budget Committee prior to
the budget going to City Council on June 11, 2013.
■ Surplus balances for projects budgeted in fiscal year 2012-2013 will carry over
into fiscal year 2013-2014. Surplus balances exist for the following projects:
➢ ASR well #3
Pipeline connecting 550 zone to 530 zone
➢ Lake Oswego Tigard Water Partnership (approximately $7 million surplus)
Commissioner Buehner inquired on the status of ASR #3 construction. Mr.
Koellermeier stated COT is currently in the consultant selection process. Construction
should be complete, and ASR #3 should be operational within a year.
Commissioner Henschel presented a copy of the budget to the TWD board at their May
6 meeting. The TWD questioned the following budget items:
On page 299 of the Water Capital Improvement Plan, Lake Oswego-Tigard Partnership listed
x'121,905,400. Page 57 of the Enterprise Fund estimated $132 million.
Mr. Koellermeier stated the difference is monies already spent. The $121,905,400 figure
is not the project total, but the total of the five-year CIP. Mr. Koellermeier will confirm
with the finance department and email confirmation.
On page 166 of the mater Operating Budget, Salaries- General increased 14 percent.
Mr. Goodrich responded that the COT has had a vacant position which will soon be
filled. The position is needed, in part, to implement an extensive flushing initiative
associated with the Lake Oswego-Tigard Water Partnership.
On page 167 of the Water Operating Budget, K&M Control Valves doubled from last fiscalyear.
Mr. Goodrich indicated the Water Division had a drop in number of valves rebuilt last
fiscal year. Numbers are expected to return to normal (rebuilding 15-20 valves) next
fiscal year.
On page 167 of the Water Operating Budget, Dues dam'Subscriptions increased 20 percent.
Mr. Goodrich stated COT is a member of American Water Works Association (AWWA);
other dues and subscription are also budgeted here.
On page 167 of the Dater Operating Budget, Bad Debt Expense showing a substantial increase.
Mr. Goodrich indicated the budget amount is a forecast and had been increased due to
the economy and recession.
On page 167 of the Water Operation Budget, Computer Hardware and Software proposed amount of
x'153,300.
Mr. Goodrich stated COT is switching from Hansen work order system and purchasing
a new system called MaintStar; this is a one-time expense.
On page 168 of the Water Operating Budget, Indirect Charges- Utility Billing increased 9.6 percent.
Mr. Goodrich reported COT added a utility billing supervisor position and the increase is
also due to several indirect administrative costs.
On page 168 of the Water Operating Budget, Indirect Charges-Fleet Maintenance increased 61 percent.
Mr. Goodrich responded the sizable increase is for the purchase of new fleet equipment.
The COT is using a cleaner truck as a hydro-excavator. The cleaner truck was purchased
used and is very expensive to maintain. A new hydro-excavator would cost approximately
$400,000. COT is still in the process of resolving whether it will keep the cleaner truck or
purchase a hydro-excavator.
On page 168 of the Water Operating Budget, Total Water has increased three million dollars, two years
inarow.
Mr. Goodrich and Mr. Koellermeier discussed the reallocation of cost based on actual
costs. They reported this reallocation resulted in an increase to the water operating
budget.
Should the Lake Oswego Partnership be apart of the Water Operating Budget?
Mr. Koellermeier was not certain and will check with the finance department.
Commissioner Henschel inquired about the current bond. Mr. Koellermeier stated the
current bond is a 30-year bond. The original plan was to issue three bonds over the life
of the project; that has changed to two bonds. The interest rate in 2012 was so favorable
that COT went with a 30-year bond. Another bond will be issued in 2014. The amount
of that bond is yet to be determined.
The board did not make a formal recommendation to the Tigard Budget Committee and
the Tigard City Council on the proposed 2013-2014 budget.
7. Consider Making a Recommendation to the Tigard Budget Committee and the
Tigard City Council on the City of Tigard's Water Capital Improvement Plan
Budget—Dennis Koellermeier
The board did not have separate discussion on Tigard's Water Capital Improvement
Plan. The plan was mentioned briefly in agenda item 6.
8. Informational Items
The board briefly discussed:
■ The Willamette River Water Coalition.
➢ Tualatin Valley Water District (TVWD) has decided to develop the Willamette
River water supply. Hillsboro may also be interested in developing this
source.
TVWD will soon issue two design contracts related to the Willamette River
supply.
➢ The Tigard City Council will discuss the TVWD's development of the
Willamette River supply at a workshop meeting on July 16, 2013.
■ The recent joint meeting with Lake Oswego.
The total water supply from the future Lake Oswego-Tigard supply is 38 mgd,
with 24 mgd allocated to Lake Oswego and 14 mgd allocated to Tigard.
Lake Oswego is considering allocating more water to COT.
■ The Land Use Board of Appeals (LUBA) and WaterWatch.
➢ Mr. Koellermeier stated the record has been filed with LUBA, but has
been challenged by the appellant. He was uncertain if this issue had been
resolved.
➢ The WaterWatch water rights issue is with the court of appeals. The COT
is awaiting word on a request for an expedited hearing.
■ Sherwood partnership.
➢ Mr. Koellermeier stated the COT needs to look over the future water
supply; there are three options to solve:
o Buy more water from Lake Oswego
o Go to the Willamette River through the Sherwood route, or
o Go to the Willamette River through the Hillsboro/TVWD route.
Commissioner Henschel inquired whether rates will decrease when areas 63 and 64
develop. Mr. Koellermeier stated any rate decrease would be minimal, as growth is
included in rate calculations.
9. Non-Agenda Items
The board did not discuss any non-agenda items.
10. Next Meeting
June 12, 2013 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
11. Adjournment
At 7:39 p.m. Commissioner Winn moved to adjourn the meeting. Commissioner
Henschel seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present, with Commissioners Barrett, Buehner, Henschel,Jehnke and
Wi voting yes.
Gretchen Bueh er, IW hair Kristie Peer an, IWB Recorder
Date: 4-�-- Date: ].It -'�