10/08/2014 - Minutes n City of Tigard
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Tigard Public Library Board — Minutes
MEETING DATE/TIME: Wednesday, October 8,2014 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Scott Hancock called to order the October 8,2014 Tigard Library Board at 7:00 p.m.
2. ROLL CALL
Present at the meeting were: Laura Cadiz, Katie Harris,Linda Monahan,John Storhm and Jan Thenell;
Library Director Margaret Barnes and Executive Assistant Alison Grimes. Dan Snyder was absent.
3. APPROVE MINUTES
The minutes from the June 11 Library Board were reviewed and, there being no additions or corrections,
were approved as written.
Motion—Harris Second—Monahan
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Absent Storhm—Aye Thenell—Abstain
4. AGENDA ADDITIONS AND DELETIONS
Discussed the possibility of moving the Election of Officers to the November meeting;will discuss further
when that agenda item is reached.
5. CALL TO THE PUBLIC
Teresa Ferguson,Technical Services Manager,was the Library staff guest for this meeting. She gave a brief
PowerPoint presentation about upcoming changes to the cataloging system. Hand-outs of the presentation
were also provided. The goal is to make the catalog as simple and as user-friendly as possible by adding
more meaningful data, including the implementation of RDA and less abbreviations. The end result is to
benefit the public. Ferguson noted that Lori Van Deman-Iseri,Technical Services Cataloging Librarian,
created and entered the first RDA record to the WCCLS catalog.
6. ELECTION OF OFFICERS
Tigard Public Library Board MINUTES — Wednesday, October 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of 3
Although one member was absent,it was decided to hold the election of officers. The floor was opened for
nominations for Chairperson for the 2014-2015 year. Harris nominated Hancock for Chairman and then
made a motion to close nominations for Chairman of the Library Board. Second by Monahan
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Absent Storhm—Aye Thenell—Aye
Motion to elect Scott Hancock as Chairman of the Tigard Library Board for the 2014-2015 year:
Motion—Harris Second—Monahan
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Absent Storhm—Aye Thenell—Aye
The floor was then opened for nominations for Vice-Chair. Hancock nominated Harris for Vice-Chair and
immediately made a motion to close nominations for Vice-Chair. Second by Thenell.
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Absent Storhm—Aye Thenell—Aye
Motion to elect Katie Harris as Vice-Chair of the Tigard Library Board for the 2014-2015 year:
Motion—Hancock Second—Thenell
Cadiz—Aye Hancock—Aye Harris—Aye Monahan—Aye
Snyder—Absent Storhm—Aye Thenell—Aye
7. AMERICAN LIBRARY ASSOCIATION POLICIES REVIEW
Reviewed on an annual basis,the Board once again looked over the two American Library Association policies,
The Freedom to Read and the Librag Bill ofRaghtr. After review,both policies were endorsed and reaffirmed as
presented:
o Freedom to Read
Motion—Storhm Second—Hancock
Cadiz—Aye Hancock—Aye Harris—Aye Monahan-Aye
Snyder—Absent Storhm—Aye Thenell—Aye
o Library Bill of Rights
Motion—Thenell Second—Harris
Cadiz—Aye Hancock—Aye Harris—Aye Monahan-Aye
Snyder—Absent Storhm—Aye Thenell—Aye
Tigard Public Library Board MINUTES — Wednesday, October 8, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of 3
8. LIBRARY OPERATIONS
Barnes discussed the circulation numbers of the two WCCLS eBook platforms—Library2Go and
Overdrive. As of September,Library2Go had over 3,000 circulations and Overdrive circulated over 28,000
eBooks. Another eBook platform is now available, the 3M Cloud. Supposedly, this platform is more user-
friendly than Overdrive. She also handed out the June,July,August and September statistics report for the
Board's review. Barnes reported that the Library's Birthday Blast was very nice and drew a big crowd.
Several Board members were also in attendance and Board Chairman Scott Hancock spoke to attendees. As
usual, the library continues to be busy with programs and new members and circulation of materials remains
high.
9. SCHEDULING OF AUTOMATED MATERIALS HANDLING TOUR
Barnes and Joe Barrett, the City's Senior Management Analyst in Purchasing,attended the Council Work
Session to give City Council members an overview of the AMH project. It is hoped that the proposal chosen
by Barnes and Library managers will be awarded next week. Locally,the only two WCCLS libraries that already
have AMH installed are Beaverton City Library and Hillsboro.
The Board chose Wednesday,November 12 and Beaverton City Library for their AMH tour;members are to
meet in Beaverton's lobby at 6:30 p.m. Barnes will double-check with Beaverton's director to make sure that
date is acceptable.
10. OTHER BUSINESS
o The Friends book sale will be held October 17, 18 and 19.
o LIBRARY TRENDS
o Barnes noted that the Nashville Public Library now has puppets and a `puppet master' on staff. The
shows they put on promote reading.
She also noted that the Multnomah County library's Friends joined the book faire that was held in in
downtown Portland in June.
11. ADJOURN
There being no further business, the meeting was adjourned at 8:05 p.m.
The next meeting of the Tigard Library Board will be a joint meeting with the Beaverton City Library
Board on Wednesday,November 12, 2014 at 7:30 p.m. at the Beaverton City Library, 12375 S.W. Fifth
Street, Beaverton, OR. The Tigard Board will meet in the lobby at 6:20 p.m.
Tigard Public Library Board MINUTES — Wednesday, October 8, 2014
Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov Page 3 of 3