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City Council Packet - 10/14/2014 -, • City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LCRB Revised 10/9/2014 to add Agenda Item 11-Adopt By-laws for Tigard Youth Advisory Council MEETING DATE AND TIME: October 14,2014-6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less.Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting.Please call 503-639-4171,ext. 2410 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2410 (voice) or 503-684-2772 (MD-Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.ttov CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. III • • City of Tigard 1c�Rn Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LCRB Revised 10/9/2014 to add Agenda Item 11-Adopt By-laws for Tigard Youth Advisory Council MEETING DATE AND TIME: October 14,2014-6:30 p.m. Study Session;7:30 p.m.Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss real property transactions under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 1. BRIEFING ON AN AGREEMENT WITH WASHINGTON COUNTY FOR A CDBG SIDEWALK PROJECT 2. BRIEFING ON A MOU REGARDING TIGARD'S PARTICIPATION IN THE MASTER PLANNING PROCESS FOR THE WILLAMETTE RIVER WATER TREATMENT PLANT 7:30 PM 3. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications&Liaison Reports E. Call to Council and Staff for Non-Agenda Items 4. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard High School Student Envoy C. Tigard Area Chamber of Commerce D. Citizen Communication—Sign Up Sheet 5. CONSENT AGENDA: (City Council) These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 6. LOCAL CONTRACT REVIEW BOARD -AWARD CONTRACT FOR AUTOMATED MATERIALS HANDLING SYSTEM 7:40 p.m. estimated time 7. CONSIDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AN AGREEMENT REGARDING THE PACIFIC HWY/GAARDE/MCDONALD INTERSECTION IMPROVEMENTS 7:45 P.M.estimated time 8. ADOPT RESOLUTION TO RATIFY COLLECTIVE BARGAINING AGREEMENT WITH TIGARD POLICE OFFICERS ASSOCIATION 8:00 p.m.estimated time 9. RECEIVE UPDATE ON COMMUNITY DEVELOPMENT EFFICIENCIES INITIATIVES PROJECT 8:15 p.m.estimated time 10. RECEIVE LEGISLATIVE UPDATE 8:30 p.m. estimated time 11. ADOPT BY-LAWS FOR THE TIGARD YOUTH ADVISORY COUNCIL 8:55 p.m. estimated time 12. COUNCIL LIAISON REPORTS 9:00 p.m. estimated time 13. NON AGENDA ITEMS 14. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss pending litigation under ORS 192.660(2)(h).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 9:05 p.m. estimated time 15. ADJOURNMENT 9:25 p.m. estimated time City of Tigard o Tigard City Council Meeting Agenda T!G A R D October 14, 2014 6:30 PM STUDY SESSION EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transactions,under ORS 192.660(2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:30 p.m. estimated time 1. BRIEFING ON AN AGREEMENT WITH WASHINGTON COUNTY FOR A CDBG SIDEWALK PROJECT 6:45 p.m. estimated time 2. BRIEFING ON AN MOU REGARDING TIGARD'S PARTICIPATION IN THE MASTER PLANNING PROCESS FOR THE WILLAMETTE RIVER WATER TREATMENT PLANT 6:50 p.m. estimated time EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transactions,under ORS 192.660(2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:05 p.m. estimated time • ADMINISTRATIVE ITEMS: 7:15 p.m. estimated time o Main Street paving schedule o Kadel's sign o Staff transitions o Council on-line Benefits sign-up. 6:00 p.m.,Tuesday,Oct. 21 AIS-1901 1. Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 5 Minutes Agenda Title: Briefing on an Agreement with Washington County for a CDBG Sidewalk Project Prepared For: Mike McCarthy Submitted By: Judy Lawhead, Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Briefing on an agreement with Washington County for a Community Development Block Grant (CDBG) sidewalk project along North Dakota Street and 95th Avenue near Greenburg Road. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; formal consideration of the agreement is scheduled on the council's October 28,2014, consent agenda. Staff anticipates recommending approval of the agreement at that time. KEY FACTS AND INFORMATION SUMMARY Under this project,the city will hire a contractor to construct sidewalk along one side of 95th Avenue for about 400 feet north of Greenburg Road and along one side of North Dakota Street for about 400 feet east of Greenburg Road. Completing these'missing link' sidewalks would connect the existing sidewalk along Greenburg Road with the existing sidewalk network within the neighborhood. The city has applied for and received approval of$200,000 in federal funds through the Community Development Block Grant (CDBG) program administered by Washington County, for the design and construction of this project.This agreement sets the framework for how the funds will be used to accomplish the project. Key aspects of the agreement are: •The county has allocated$200,000 in federal funds from the Department of Housing and Urban Development through the Community Development Block Grant(CDBG) program for this project. •This is a reimbursement program. The city will need to hire the design consultant and construction contractor and pay them for their work,and then submit documentation to the county to be reimbursed for these expenses. •The agreement states that the city will provide$30,000 worth of in-kind services,which are anticipated to be staff time to accomplish the project. •The agreement includes many standard federal requirements which will apply to this project. This agreement was reviewed by the city attorney's office. OTHER ALTERNATIVES The council could propose changes to the agreement or could decide not to approve the agreement. Proposal of significant changes would delay the project. Should the council decide not to approve the agreement,the CDBG funding would likely be reallocated to another project outside Tigard. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS This project is consistent with the city's Strategic Plan walkability goals and the Transportation System Plan. DATES OF PREVIOUS CONSIDERATION This is the first time this agreement has come before the council. Fiscal Impact Cost: $30,000 Budgeted (yes or no): Yes Where Budgeted (department/program): CIP Project#95045 Additional Fiscal Notes: This project is budgeted in the Capital Improvement Plan (CIP).The project budget includes $34,000 for internal expenses (staff time) paid for by Gas Tax funds.This is more than the$30,000 of in-kind services required by the agreement.The budget also notes that$200,000 of external revenue through Washington County is anticipated for this project.These funds will be used to pay external expenses for right of way (if needed),design and construction. Attachments Cover Letter for Agreement Agreement Al WASHINGTON COUNTY ,.m.,,,AIN 1647 OREGON September 10, 2014 Marty Wine City of Tigard 13125 SW Hall Blvd Tigard, OR 97223-8167 Subject: CDBG Project: #6110, City of Tigard, Sidewalk In-fill - N Dakota & 95th Ave Dear Marty: Enclosed are three copies of the grant agreement for the above- referenced project. This is our standard boilerplate agreement and incorporates information that you sent us for the exhibits. Please check these over and have the appropriate person sign each Agreement on page 2. Then return the agreements to this office at your soonest convenience. Once the contracting process is completed, we will send you a letter that will be your"Notice to Proceed." You should not incur any costs for the project until you receive this notification. Sincerely, Ati Je 'e H. Proctor, Program Manager Offic of Community Development Enclosures C: Mike McCarthy Office of Community Development 328 West Main Street,Suite 100, MS 7, Hillsboro, OR 97123-3967 phone: (503)846-8814 •fax: (503) 846-2882 AGREEMENT between WASHINGTON COUNTY and City of Tigard This Agreement, entered into this day of , 2014, between Washington County, a municipality of the State of Oregon (hereinafter referred to as the "County"), and City of Tigard, (hereinafter referred to as the "City"): RECITALS A. The County is an urban county applicant for Block Grant funds under the Housing and Community Development Act of 1974 (the Act), 42 USC 301 et seq as amended, and the National Affordable Housing Act of 1990, and will receive Block Grant funds for the purpose of carrying out eligible community development and housing activities under the Acts and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR Part 570; B. The County and various cities within the County, including the City, have agreed to cooperate in the undertaking of essential community development and housing activities; C. The County desires to have certain services performed by the City as described within this Agreement for the purpose of implementing eligible activities under the Act and HUD regulations; D. It is appropriate and mutually desirable that the City be designated by the County to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD regulations, state law and local law are adhered to, as provided for herein; E. The purpose of this Agreement is to provide for the cooperation between the County and the City, as the parties in this Agreement, in implementing such eligible activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by ORS 190.010 et seq., by the Constitution of the State of Oregon; and G. Therefore, in consideration of the payments, covenants, and agreements hereinafter mentioned and to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this Agreement. City Infrastructure 6-2012 Page 1 of 28 CITY WASHINGTON COUNTY Signature Chairman, Board of County Commissioners Date Recording Secretary Date DUNS Number (this field required) Tax Identification Number (this field required) APPROVED AS TO FORM Attorney for the Washington County Office of Community Development City Infrastructure 6-2012 Page 2 of 28 INDEX TO AGREEMENT PART I. GENERAL CONDITIONS 1. Scope of Agreement and Applicability to Terms and Conditions of this Agreement 2. Scope of Work 3. Commencement and Termination of Projects 4. Administration 5. Operating Budget 6. Compensation and Method of Payment 7. Reversion of Assets and Interest in Property 8. Funding Alternatives and Future Support 9. Amendments 10. Assignment and Subcontracting 11. Insurance 12. Hold Harmless and Indemnification 13. Conflict of Interest 14. Default 15. Enforcement 16. Appeal 17. Termination 18. Prohibition on the Use of Debarred Contractors 19. Applicable Law, Venue, Attorney Fees and Costs 20. Extensions City Infrastructure 6-2012 Page 3 of 28 21. Survival PART II. FEDERAL, STATE AND LOCAL PROGRAM REQUIREMENTS 1. UniformAdministrative Requirements 2. Procurement Standards 3. Environmental Review 4. Nondiscrimination 5. Property Management 6. Labor Standards 7. Acquisition and Relocation 8. Architectural Barriers 9. Nonparticipation in Political Activities 10. Nonsubstitution for Local Funding 11. Public Information 12. Uniform Administrative Requirements and Cost Principles 13. Certification Regarding Lobbying 14. Certification Regarding Use of Excessive Force 15. Eligibility Restrictions for Certain Resident Aliens Part III. EVALUATION AND RECORD KEEPING 1. Evaluation 2. Audits and Inspections 3. Records 4. Retention of Records 5. Access To Records City Infrastructure 6-2012 Page 4 of 28 PART IV SPECIAL CONDITIONS PART V. EXHIBITS A. Project Description, Scope of Activities and Anticipated Accomplishments B. Authorized Signature Card C. Budget Summary City Infrastructure 6-2012 Page 5 of 28 PART I. GENERAL CONDITIONS 1. SCOPE OF AGREEMENT AND APPLICABILITY TO TERMS AND CONDITIONS OF THIS AGREEMENT A. This Agreement shall consist of the signature page, the general and special conditions; the federal, state and local program requirements; the evaluation and record keeping requirements; each and every project exhibit incorporated in the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects which are the subject of this Agreement. B. Depending upon the specific nature of the project, services or purposes for which Block Grant funds are being provided pursuant to this Agreement, certain terms and conditions contained herein may be made inapplicable by their express citation in Part IV, Special Conditions. Except as so expressly excluded, all terms and conditions contained herein have full application, force and effect. 2. SCOPE OF WORK A. The City shall perform and carry out in a satisfactory and proper manner the project or services set forth in Exhibit A attached hereto which specifies work to be performed. The Agreement may be amended from time to time in accordance with the general conditions for the purpose of amending the scope of work or for any other lawful purpose. B. Any conflict or dispute that may arise with regard to any aspect of CDBG activities for the project shall be resolved by the County's interpretation of the specifications contained in the original project proposal, the current Program Policies, and the County's Office of Community Development CDBG Procedures Manual. Any such determination made by the County shall be final. 3. COMMENCEMENT AND TERMINATION OF PROJECTS A. Upon release of project-related funds by HUD pursuant to 24 CFR Part 58 Subpart H, the County shall furnish the City with written notice to proceed. No work on the project shall occur prior to the receipt of written notice to proceed from the County. B. All project funds shall be obligated and expended within the Project Year unless the County and the City agree to an amendment extending project activities beyond the Project Year. For the purposes of this Agreement, City Infrastructure 6-2012 Page 6 of 28 "Project Year" shall mean the period from July 1 , 2014 through June 30, 2015. C. Any property acquired or improved in whole or in part with CDBG funds in excess of$25,000 shall be used to meet one of the national objectives set forth in 24 CFR 570.208 for a period of five (5) years or until June 30, 2020 unless otherwise modified in writing by the parties to this Agreement. 4. ADMINISTRATION A. The Agency shall comply with all applicable uniform administrative requirements as described in 24 CFR 570.502. B. The City shall appoint a liaison person who shall be responsible for overall administration of Block Grant funded project(s) and coordination with the County's Office of Community Development. The name of the liaison person shall be specified in writing and submitted to the County's Office of Community Development. The City shall also designate one or more representatives who shall be authorized by the City to sign the Voucher Request and any other forms which may be required. The names of these representatives shall be specified in Exhibit B. C. This Agreement is subject to and supplemental to the Agreement of Intergovernmental Cooperation entered into between the County and participating municipalities. 5. OPERATING BUDGET A. The City shall expend the funds received from the County under this Agreement in accordance with the budget summary submitted by the City to, and approved by, the County. Such budget summary is attached to this Agreement as Exhibit C. No line item expense in the approved budget shall be changed without a budget revision approved by the County's Office of Community Development. The budget revision shall specifically state the reasons for the requested increase and a justification for the corresponding decrease in another line item. Budget revision(s) must be approved by OCD before any costs are incurred by the City. B. The difference between the approved budget amount on a budget line item and a lower or higher bid or quote, in any line item, shall be reported to the County. Excess funds generated by a lower bid or quote shall be considered surplus. The City may submit a budget revision requesting the use of any such surplus, which shall be approved or denied at the discretion of the OCD. City Infrastructure 6-2012 Page 7 of 28 C. Matching funds identified in Exhibit C shall mean all funds from non-CDBG sources, including in-kind contributions of staff and materials, other grant sources, charitable contributions, volunteer labor, donated materials and services, and similar items of value to the project. Matching funds shall be used for project purposes, and shall be included within the scope of Audits and Inspections conducted under Part III, Section 2 of this Agreement. Increases in matching funds shall be reported to County and the Operating Budget shall be revised accordingly by the OCD. D. No later than 90 days from the date the County approves the proposed list of activities, which includes this project, the City shall submit to the County's Office of Community Development written evidence that substantiates the matching funds pledged by the City are available. The availability of pledged funds means all approvals, guarantees, or third party commitments from subrecipients or cosponsors, have been received and will enable the City to officially obligate those matching funds. In the event the City fails to submit such evidence or the evidence is deemed by the County to be unacceptable, the County may exercise its termination options under Part I Section 14 of this Agreement. 6. COMPENSATION AND METHOD OF PAYMENT A. Subject to the availability of funds from HUD, the County shall reimburse the City for the services specified in Exhibit A. Reimbursement shall be requested by the City by submitting a Community Development Voucher Request (OCD Form 2) and a Program Accomplishments reporting form (OCD Form 3); the forms are to be signed by the City's authorized representatives in a manner prescribed by the County. B. The County will make payment to the City within two (2) weeks or as soon as practicable after said invoice is received and approved by the Washington County Office of Community Development. 7. REVERSION OF ASSETS AND INTERESTS IN PROPERTY; PROGRAM INCOME A. Reversion of Assets - In accordance with HUD Regulation 24 CFR, 570.503(b)(7), upon expiration or termination of this agreement the City shall transfer to the County any CDBG funds on hand at the time of expiration or termination and any accounts receivable attributable to the use of CDBG funds. B. Real Property - Real property under the City's control that was acquired or improved in whole or in part in excess of $25,000 will be used to (1) meet its original national objective for the time period specified in Part I Section 3.0 of this agreement; or (2) disposed of in a manner that results in reimbursement to the City Infrastructure 6-2012 Page 8 of 28 County in the amount equal to the current fair market value less any portions attributable to expenditure of non-CDBG funds for acquisition of, or improvement to, the property. C. Personal Property - Any personal property on hand at the time of the expiration of the project year of this Agreement shall be disposed of in accordance with 24 CFR 85.32. D. Program Income (1) The City shall record the receipt and expenditure of program income as defined in 24 CFR 570.500(a) of the financial transactions of the project(s) funded under this Agreement. Program income shall be reported with each voucher request and substantially disbursed for the benefit of the specific project(s) funded by this Agreement in accordance with the principles of 24 CFR 570.504 (b)(2)(i) and (ii). (2) The City may retain program income for the benefit of the specific projects funded by this Agreement, provided it is used in accordance with regulations in 24 CFR 570.504, the provisions of this Agreement, and pursuant to adopted local CDBG program policies. Program income which is not used to continue or benefit such project(s) shall revert back to the Block Grant Fund for reallocation by the County. The County shall determine whether income is being used to continue or benefit a project or projects authorized by this Agreement. (3) Program income on hand when the Agreement expires and received after the Agreement's expiration must be used by the City to meet its original national objective for the time period specified in Part I Section 3.C. of this Agreement. The County may transfer the program income to the City, upon its termination of urban county participation provided the City has become an entitlement grantee and agrees to use the program income in its own CDBG entitlement program. 8. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The County makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. B. Should anticipated sources of revenue not become available to the County for use in the Community Development Program, the County shall immediately notify the City in writing, and the County will be released from all City Infrastructure 6-2012 Page 9 of 28 contracted liability for any portion of the Agreement covered by funds not received by the County. 9. AMENDMENTS This Agreement shall be modified by the parties only upon written amendment signed by each of the parties. 10. ASSIGNMENT AND SUBCONTRACTING A. The City shall not enter into any contracts assigning any interest under this Agreement without the written approval of the County. Such consent shall be requested 15 days prior to the date of any proposed assignment. B. The County shall assume no liability for acts and omissions of contractors or subcontractors employed or hired by the City. 11. INSURANCE A. Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each party agrees to hold harmless, defend, and indemnify each other, including its officers, agents, and employees, against all claims, demands, actions and suits (including all attorney fees and costs) arising from the indemnitor's performance of this Agreement where the loss of the claim is attributable to the negligent acts or omissions of that party. B. Each party shall give the other immediate written notice of any action or suit filed or any claim made against that party that may result in litigation in any way related to this Agreement. C. Each party agrees to maintain insurance levels or self-insurance in accordance with ORS 30.282, for the duration of this Agreement at levels necessary to protect against public body liability as specified in ORS 30.269 through 30.274. D. The County, in its sole discretion, may modify or waive any of the above required insurance coverage upon written approval of the COUNTY'S Risk Manager. Any such waiver or modification shall be set forth in Attachment D. 12. HOLD HARMLESS AND INDEMNIFICATION The City agrees to defend, save, hold harmless and indemnify the County, its officers, employees and agents from and against any and all claims, damages, City Infrastructure 6-2012 Page 10 of 28 losses and expenses, including but not limited to reasonable attorney's fees, arising out of or resulting from City's own negligence, performance of or failure to perform the obligations of this Agreement and any agreement resulting from this Agreement. 13. CONFLICT OF INTEREST A. General — In the procurement of supplies, equipment, construction and services by City, the conflict of interest provisions in 24 CFR 85.36 and 84.42, respectively shall apply. In all cases not governed by 24 CFR 85.36 and 84.42, the provisions of 24 CFR 570.611 shall apply. B. Interest of Officers, Employees, or Agents - No officer, employee, or agent of the County or City who exercises any functions or responsibilities in connection with the planning and carrying out of the Block Grant Program, or any other person who exercises any functions or responsibilities in connection with the Program, shall have any personal financial interest, direct or indirect, in this Agreement and the County and City shall take appropriate steps to assure compliance. C. Interest of Subcontractor and Their Employees - The City agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provision: "The Contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any personal financial interest, direct or indirect, in this Agreement. The Contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Agreement no person having any conflicting interest shall be employed. Any interest on the part of the Contractor or his employees must be disclosed to the City and Washington County." 14. DEFAULT A. Each of the following events shall constitute a default on the part of the City: (1) Material noncompliance with the terms of this Agreement, the Award, or any and all applicable state or federal laws and regulations; City Infrastructure 6-2012 Page 11 of 28 (2) Mismanagement or improper use of Award funds; (3) Failure to obligate required funds or to provide work or services required by this Agreement; (4) Failure to submit reports, supplying incomplete or inaccurate reports required by Part III herein. B. Each of the following events shall constitute a default on the part of the County: (1) Material noncompliance with the terms of this Agreement, the Award, any and all applicable state and federal laws and regulations; (2) Failure to provide funding for projects or services rendered as required by this Agreement. 15. ENFORCEMENT A. In the event the City is found in default under the terms of this Agreement the County may: (1) Withhold any or all of any pending or future payments until the default is cured; (2) Terminate or suspend all or part of this Agreement or Award herein in accordance with 24 CFR 85.43; (3) Prohibit the City from incurring additional obligations of funds until the County notifies the City in writing that the default is cured; (4) Disallow or deny both the use of funds and matching credit of the activity or action not in compliance; (5) Take any and all other legal or equitable remedies available. B. Any costs attributed to the program which were lawfully incurred prior to any suspension or termination will be considered properly incurred. Any costs attributed to the program during or after any suspension or termination are specifically not allowed without express written consent by the County. City Infrastructure 6-2012 Page 12 of 28 16. APPEAL In the event the County takes an action to enforce the terms of this Agreement, the Award or to enforce compliance with applicable state and federal law, the City may appeal such action in the manner provided in this section as follows: (1) The County shall provide the City with written notice of the default and the right to cure, if any; (2) The City may pursue an informal appeal by contacting the Manager of the Office of Community Development. (3) The City may appeal the informal decision of the Manager by submitting a written objection of the enforcement action directly to the Community Development Policy Advisory Board (PAB). (a) The PAB may consider oral argument, written testimony and any other such evidence it considers relevant to a determination. (b) The PAB shall consider all information and reach a determination based upon the record submitted and prepare a written finding. (c) The PAB, in its discretion may hold a formal hearing. The City shall have the opportunity to provide oral testimony if a hearing is conducted by the PAB. If a formal hearing is not held, the City shall have the opportunity to submit written objections, arguments and other material relevant to its position to the PAB. (d) The findings of the PAB are final and no further appeal is allowed. 17. TERMINATION A. This Agreement shall terminate upon any of the following events: (1) Termination following default as defined previously; (2) The failure by the County to provide funding for services rendered as required by this Agreement; (3) The unavailability of Block Grant funds from either the federal government or through the County. (4) Termination for convenience by either party pursuant to 24 CFR 85.44. City Infrastructure 6-2012 Page 13 of 28 B. This Agreement will terminate upon thirty (30) days written notice by the County in the event funding is no longer available. C. Upon termination of this Agreement, any unexpended balance of Agreement funds shall remain with the County. The regulations relating to reimbursement of Block Grant funds shall be applicable to the City for expended funds in accordance with HUD Regulation 24 CFR, 570.503(b)(7) and Part I, Section 7 herein. D. The City shall reimburse the County for any and all funds expended in violation of the terms of this Agreement, state or federal law. 18. PROHIBITION ON THE USE OF DEBARRED CONTRACTORS CDBG funds shall not be used directly or indirectly to employ, award contracts to, or otherwise engage the services of, or fund any contractor or subrecipient during any period of debarment, suspension, or placement in ineligibility status under the provisions of 24 CFR Part 5. The City shall not make any award at any tier to any party which is debarred, suspended or excluded from participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 19. APPLICABLE LAW, VENUE, ATTORNEY FEES AND COSTS This Agreement shall be governed by the laws of the State of Oregon and federal law. Any action or suit commenced in connection with this Agreement shall be in the Circuit Court of Washington County. The prevailing party, either in Circuit Court or on appeal, shall be entitled to reasonable attorney fees and costs and disbursements as awarded by the Court. 20. EXTENSIONS If, in the determination of the Office of Community Development (OCD), a time extension is necessary or appropriate, an extension of the term of this Agreement for an additional period may be granted to the City by the County's Office of Community Development provided the City requests such an extension, in writing, at least four (4) weeks prior to the last expiration date contained in this Agreement. Additional extension(s) may be granted by the OCD Program Manager in case of extenuating circumstances. 21. SURVIVAL The terms, conditions, representations, obligations and warranties set forth in this Agreement shall survive the termination or expiration of this Agreement. City Infrastructure 6-2012 Page 14 of 28 PART II. FEDERAL, STATE AND LOCAL PROGRAM REQUIREMENTS 1. UNIFORM ADMINISTRATIVE REQUIREMENTS A. The City shall comply with all applicable uniform administrative requirements, as described in 24 CFR 570.502 2. PROCUREMENT STANDARDS A. In awarding contracts pursuant to this Agreement, the City shall comply with all applicable requirements of local and state law for awarding contracts, including but not limited to procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the City shall comply with the requirements of the 24 CFR Part 85.36 relating to bonding, insurance and procurement standards; and with Executive Order 11246 and the regulations issued pursuant thereto (41 CFR Chapter 60) regarding nondiscrimination bid conditions for projects over$25,000. B. The City agrees to submit copies of all contracts, agreements, plans, specifications and change orders related to the project to the County's Office of Community Development in a timely manner. No plan specification or change order shall be used or implemented if it increases the total project cost without approval from the Office of Community Development. C. The City shall make available to each contractor bidding on any activity under this Agreement a listing of minority business enterprises (MBEs). 3. ENVIRONMENTAL REVIEW A. The County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by HUD Environmental Review Procedures (24 CFR Part 58). The County shall require the City to furnish data, information and assistance for the County's review and assessment in fulfillment of the County's responsibilities under 24 CFR, Part 58. B. The City shall not proceed with the acquisition of real property, any construction activities, or commit any other choice limiting action under this Agreement until there is satisfaction of all applicable requirements of the National Environmental Policy Act. C. Other Environmental Compliance Requirements: City Infrastructure 6-2012 Page 15 of 28 (1) Historic Preservation. The City shall meet the historic preservation requirements of the National Historic Preservation Act of 1966 (Public Law 89-665) and the Archeological and Historic Preservation Act of 1974 (Public Law 93-291) and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation in the regulations at 36 CFR Part 800. Activities affecting property listed in or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR Part 58. (2) National Flood Insurance. The City shall not receive Community Development Block Grant funding for acquisition or construction for use in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) and 202 (a) of the Flood Disaster Protection Act of 1973 (42 USC 400(a) and 4106) and the regulations thereunder(44 CFR Chapter 1, Subchapter B, and 24 CFR, Section 570.605. (3) Air and Water Pollution. The City shall comply with the provisions of the Clean Air Act, as amended (42 USC Section [1857] 7401 et seq.) and the regulations issued thereunder(40 CFR Part 15) and the Water Pollution Act, 33 U.S.C. 1251 et. seq. (4) Lead-Based Paint Poisoning. Pursuant to 24 CFR, 570.608 the City shall comply with the HUD Lead-Based Paint Regulations (24 CFR Part 35, subparts A,B,J,K, and R) issued pursuant to the Lead-Based Paint Poisoning Prevention Act, as amended, (42 USC Section 4821-4846) and the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856) requiring prohibition of the use of lead-based paint whenever funds under this Agreement are used directly or indirectly for acquisition, construction, rehabilitation, or modernization; elimination of immediate lead-based paint hazards in residential structures; and notification of the hazards in residential structures; and notification of the hazards of lead-based paint poisoning to purchasers and tenants of residential structures constructed prior to 1978. (5) Endangered Species Act. The City shall comply with the provisions of the Endangered Species Act of 1973, as amended (16 USC Section 1531 et seq.), particularly Section 7 of the regulations thereunder(50 CFR Part 402). City Infrastructure 6-2012 Page 16 of 28 4. NONDISCRIMINATION A. General. The City shall comply with all federal, state and local laws prohibiting discrimination on the basis of race, color, national origin, religion, gender, familial status, age or disability. These requirements are specified in Section 109 of the Housing and Community Development Act of 1974 "as amended"; Civil Rights Act of 1964, Title VI (42 USC 2000d et seq.) and implementing regulations at 24 CFR 1; Civil Rights Act of 1968, Title VIII (42 USC 3601 et seq.); Executive Order 11063, as amended by Executive Order 12259; Executive Order 11246 and the regulations issued pursuant thereto (41 CFR Chapter 60); Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u); and Section 504 of the Rehabilitation Act of 1973, (29 USC 794); Americans With Disabilities Act (ADA) (42 USC 12101); and the Age Discrimination Act of 1975 (42 USC 6101 et seq.). Specifically, the City is prohibited from taking any discriminatory actions defined in the HUD regulations at 24 CFR 570.602 and 24 CFR Part 6 and shall take such affirmative and corrective actions as required by the regulations at 24 CFR Part 6. These requirements are summarized in the following paragraphs: (1) Program Benefit. The City shall not discriminate against any resident of the project service area by denying benefit from or participation in any Block Grant funded activity on the basis of race, color, national origin, religion, gender, familial status, age or disability. (Civil Rights Act of 1964, Title VI; Civil Rights Act of 1968, Title VIII; Section 109, Housing and Community Development Act of 1974; Age Discrimination Act 1975; Americans With Disabilities Act (ADA) (42 USC 12101); Section 504, Rehabilitation Act of 1973.) (2) Fair Housing. The City shall take necessary and appropriate actions to prevent discrimination in federally assisted housing and lending practices related to loans insured or guaranteed by the Federal Government. The City shall comply with the Civil Rights Act of 1964 (42 USC 2000(d) et. seq. and implementing regulations in 24 CFR part 1, and the Fair Housing Act 42 USC 3601 —3620) Executive Order 11063, as amended by Executive Order 12259 and implementing regulations in 24 CFR part 107. (3) Employment. (a) In all solicitations under this Agreement the City shall state that all qualified applicants will be considered for employment. The words, "Equal Opportunity Employer" in all advertisements shall constitute compliance with this Section. (b) The City shall not discriminate against any employee or applicant for employment in connection with the Agreement because of, race, City Infrastructure 6-2012 Page 17 of 28 color, national origin, religion, gender, familial status, age or disability except when there is a bona fide occupational limitation. The City shall not refuse to hire, employ or promote, or bar, discharge, dismiss, reduce in compensation, suspend, demote, or discriminate in work activities, terms or conditions because an individual has a physical or mental disability in any employment in connection with this Agreement unless it can be shown that the particular disability prevents the performance of the work involved. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. The City shall comply with Executive Order 11246 as amended by Executive Orders 11375,11478,12086, and 12107(Equal Employment Opportunity); Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations) and the implementing regulations at 41 CFR chapter 60; and Section 504 of the Rehabilitation Act of 1973; Americans With Disabilities Act (ADA) (42 USC 12101); and the Age Discrimination Act of 1975.) (c) This Agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u), as amended, the HUD regulations issued pursuant thereto at 24 CFR Part 135, and any applicable rules and orders of HUD issued thereunder prior to the HUD authorization of the funding approval. (4) Persons With Disabilities. As required by 24 CFR, Part 8.51 the City shall conduct a self-evaluation and take corrective action to ensure reasonable accommodation in programs and services to persons with disabilities. The City shall provide County with a completed self- evaluation checklist, in the form set forth in County's CDBG Procedures Manual. (5) Contractors and Suppliers (a) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of race, color, national origin, religion, gender, familial status, age or disability.. No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall refuse to hire, employ or promote, or bar, discharge, dismiss, reduce in compensation, suspend, demote or discriminate in work activities, terms or conditions because an individual has a physical or mental disability in any employment in connection with this Agreement unless it can be shown that the particular disability prevents the performance of the work involved. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, City Infrastructure 6-2012 Page 18 of 28 pay rate, and advertisement for employment. (Executive Order 11246 as amended; and Section 504 of the Rehabilitation Act of 1973; and the Age Discrimination Act of 1975.) (b) To the greatest extent feasible, the City shall purchase supplies and services for activities under this Agreement from vendors and contractors whose businesses are located in the area served by the Block Grant funded activities or owned in substantial part by project area residents. (Section 3, Housing and Community Development Act of 1968, as amended.) B. In the event of noncompliance by the City with any nondiscrimination provisions of this Agreement, the County shall have the right in whole or in part to terminate this Agreement in accordance with Part I, Section 15. 5. PROPERTY MANAGEMENT The City, as a subgrantee, agrees that any property, equipment, or supplies purchased wholly or in part with program funds shall be managed under the same guidelines applicable to the County, pursuant to 24 CFR Part 85. 6. LABOR STANDARDS A. The City shall require that project construction and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as amended (40 USC sections 276(a)-276(a)(5), and that they comply with the Copeland "Anti-Kickback" Act, as amended (40 U.S.C. 276(c) and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as further prescribed at 29 CFR Parts 1, 3, 5, 6 and 7; provided that this section shall not apply to rehabilitation of residential property designed for residential use by less than eight units. B. A copy of the current Davis-Bacon wages must be included in all construction bid specifications and/or contracts over $2,000. C. If the Project constitutes a public work as defined in ORS 279C.840, unless the Project is otherwise exempt, City shall require and ensure that all of its agreements with and between contractors and subcontractors contain provisions: (a) requiring compliance with ORS 279C.840; (b) stating the existing state prevailing wage rate and, if applicable, the federal prevailing rate of wage required under the Davis bacon Act (40 U.S.C. 276a) that may be paid to workers in each trade or occupation required for public City Infrastructure 6-2012 Page 19 of 28 works employed in the performance of the contract either by the contractor or subcontractor or other person doing or contracting to do the whole or any part of the work contemplated by the contract; (c) requiring that workers not be paid less than the specified minimum hourly rate of wage in accordance with ORS 279C.838; (d) stating that a fee is required to be paid to the Commissioner of the Bureau of Labor and Industries as provided under ORS 279C.825 pursuant to the administrative rule of the commissioner; and (e) requiring the contractor and every subcontractor to have a public works bond filed with the Construction Contractors Board before starting work on the project unless exempt under ORS 279C.836(7) or (8). 7. ACQUISITION AND RELOCATION A. Any acquisition of real property by a unit of government for any activity assisted under this Agreement shall comply with the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 amended as Title IV of the Surface Transportation and Uniform Relocation Assistance Act of 1987 (hereinafter referred to as the Uniform Relocation Act) (42 USC 4601 et seq.) and the Regulations at 24 CFR Part 42 as amended effective April 2, 1987. B. Any displacement of persons, business, nonprofit organizations or farms as a result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act and the regulations at 24 CFR Part 42. The City shall comply with the regulations pertaining to relocation at 24 CFR Section 570.606 and the Washington County CDBG Program Policies. 8. ARCHITECTURAL BARRIERS Any building or facility designed constructed or altered with CDBG funds, and that meets the definition of a "residential structure" as defined in 24 CFR 40.2 or the definition of a "building" as defined in 41 CFR 101-19.602(a), shall comply with the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-19, subpart 101.19.6, for general type buildings, and the provisions of the Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA). City Infrastructure 6-2012 Page 20 of 28 9. NONPARTICIPATION IN POLITICAL ACTIVITIES The City shall comply with the provisions of the Hatch Act (5 USC Chapter 15). 10. NONSUBSTITUTION FOR LOCAL FUNDING The Block Grant funding made available under this Agreement shall not be utilized by the City to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 11. PUBLIC INFORMATION All written materials (reports, brochures, promotional or informational items), news releases, and other public notices produced by or for the City shall acknowledge the source of funding as being derived from the Department of Housing and Urban Development and provided through the Washington County Community Development Block Grant Program. 12. UNIFORM ADMINISTRATIVE REQUIREMENTS AND COST PRINCIPLES To the extent applicable to the City's acceptance and use of funds under this Agreement, the City shall comply with the policies, guidelines and Uniform Administrative Requirements of OMB Circulars A-87, a-110 (Implemented at 24 CFR part 84), A-122, A-133 (Implemented at 24 CFR part 45), and A-128 (Implemented at 24 CFR part 44). The applicable sections of 24 CFR Parts 84 and 85 are set forth at 24 CFR 570.502. 13. CERTIFICATION REGARDING LOBBYING The City certifies, by affixing its authorized signature(s) to this agreement that, to the best of the City's knowledge and belief: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the City, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the entering into this cooperative agreement, and the extension, continuation, renewal, amendment, or modification of this cooperative agreement. City Infrastructure 6-2012 Page 21 of 28 B. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (Available through the Office of Community Development.) C. The City shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 14. CERTIFICATION REGARDING USE OF EXCESSIVE FORCE The City in accordance with Section 519 of Public Law 101-144, 1990 HUD Appropriations Act, certifies by affixing its authorized signature(s) to this agreement that the City will not use excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 15. ELIGIBILITY RESTRICTIONS FOR CERTAIN RESIDENT ALIENS The City shall comply with the provisions in 24 CFR 570.613 pertaining to he eligibility restrictions for certain newly legalized aliens described in 24 CFR part 49. City Infrastructure 6-2012 Page 22 of 28 PART III. EVALUATION AND RECORD KEEPING 1. EVALUATION The City agrees to participate with the County in any evaluation project or performance report, as designed by the County or the appropriate federal agency, and to make available all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by the County, federal or state officials so authorized by law during the performance of this Agreement and during the period of records retention specified in this Part III at paragraph 4. B. The City shall be responsible for meeting the audit requirements established in the U.S. Office of Management and Budget Circular A-133. Upon request of the County's Office of Community Development, the City shall be required to provide audit information relative to any project or activity funded under the terms of this Agreement. 3. RECORDS In the event the City sponsors multiple projects, each project shall be maintained under a separate file system and kept in a manner recommended by the County. As required by HUD regulations, the City shall compile and maintain records as indicated: A. Financial Management - Such records shall identify adequately the source and application of funds for activities within this Agreement in accordance with the provisions of 24 CFR Part 85.20. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. B. Citizen Participation - Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded Block Grant projects. City Infrastructure 6-2012 Page 23 of 28 C. Relocation - City recordkeeping must comply with the Uniform Act implementing regulations at 24 CFR Part 42. Indication of the overall status of the relocation workload and separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload must be kept. D. Real Property Acquisition 1. If the City acquires real property by exercising its power of eminent domain, City acquisition files must contain the following records: (a) Identification of property and property owners. (b) Official Determination to Acquire -A citation of the action that constitutes the official determination to acquire, the date of the action, and the applicable CDBG project number. (c) Notice of Intent to Acquire the Property- A copy of the notice (including owner's rights), citation of the date of transmittal to owner, and evidence of receipt by the owner. If tenants are involved, then a general notice must also be issued to all affected tenants. (d) Preliminary Acquisition Notice - A citation of the date of transmittal to the owner and evidence of receipt by owner. (e) Invitation to Accompany Appraiser- Evidence that owner was invited to accompany each appraiser on his inspection of the property. (f) Appraisal Reports -A copy of each appraisal report, including reviewer's report, on which determination of just compensation was based. (g) Determination of Just Compensation - A copy of the resolution, certification, motion or other document constituting the determination of just compensation. (h) Purchase Offer- A copy of written purchase offer of just compensation, including all basic terms and conditions of such offer, and a citation of the date of delivery to the owner. This date is the initiation of negotiations and triggers the relocation requirement of making a "Notice of Displacement". (i) Statement of the Basis for the Determination of Just Compensation - A copy of the statement and an indication that it was delivered to the owner with written purchase offer. City Infrastructure 6-2012 Page 24 of 28 (j) Purchase Agreement, copy of recorded Deed, Declaration of Taking, Title Report, Title exceptions - A copy of each such document and any similar or related document utilized in conveyance. (k) Settlement Cost Reporting Statement - A signed copy of the statement. (I) Purchase Price Receipt - Evidence of owner receipt of purchase price payment. (m) Copy of any appeal or complaint and City response. 2. If the City opts not to exercise its power of eminent domain and acquires real property through voluntary acquisition, City acquisition files must contain the following records: (a) Identification of property and property owners. (b) Letter sent to Seller (prior to City making an offer on the property) which states: 1. Federal CDBG funds may be used on this project. 2. The Buyer has the power of eminent domain but will not use its power of eminent domain to purchase the property. 3. Seller is not eligible for benefits under the URA under this type of voluntary acquisition. 4. The current appraised value of the property, or other indication of fair market value approved in advance by the County. The seller must sign, date, and return the letter, thus documenting receipt. (c) Appraisal Reports - A copy of each appraisal report, including reviewer's report, on which determination of just compensation was based. (d) Purchase Agreement, copy of recorded Deed, Declaration of Taking, Title Report, Title exceptions - A copy of each such document and any similar or related document utilized in conveyance. (e) Purchase of Price Receipt - Evidence of owner receipt of purchase price payment. (f) Either: 1. Documentation that no tenants were affected by the sale; or 2. Copy of General Information Notices sent to tenants and evidence of delivery of said notices. City Infrastructure 6-2012 Page 25 of 28 (g) Evidence that the property is not part of a designated project area where substantially all the properties in the area will be purchased within a specified timeframe. The documentation must also show that the City does not require a specific site for the program or activity; instead, the documentation must show that the City is willing to consider alternative sites. E. Equal Opportunity-The City will maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefitted from, the activities carried out under this Agreement. The City shall also maintain data which records its affirmative action in equal opportunity employment, and its good faith efforts to identify, train, and/or hire lower-income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 CFR Part 570.605. G. Miscellaneous Records- The City shall maintain such other records as may be required by the County and/or HUD. 4. RETENTION OF RECORDS As required in 24 CFR 85.42, required records shall be retained for a period of four (4) years following the date of the submission of the final grantee performance report in which the activity is covered, except as follows: A. Records that are the subject of audit findings shall be retained for four(4) years or until such audit findings have been resolved, whichever is later. B. Records for Real Property and Equipment shall be retained for four(4) years after its final disposition. The retention period starts from the date of disposition, replacement, or transfer at the direction of the County. Equipment is defined in 24 CFR Part 85.32 and real property is defined in 24 CFR Part 570.505. C. Records for any displaced person shall be retained for four(4) years after such person has received final payment. 5. ACCESS TO RECORDS As required in 24 CFR 85.42(e), for so long as records are retained by the Agency, the County, The Comptroller General of the United States, or any of their City Infrastructure 6-2012 Page 26 of 28 authorized representatives shall have the right of access to any pertinent books, documents, papers, or other records of Agency which are pertinent to this Agreement in order to make audits, examinations, excerpts and transcripts. PART IV. SPECIAL CONDITIONS 1. The City shall execute this agreement no later than 30 days following the date of the County's letter of transmittal. 2. The City shall make available to the County's Office of Community Development, a draft copy of the Bid Specifications (including drawings, if applicable). At a minimum, the draft specifications shall include: the date of bid solicitation; date of bid opening or final date of phone solicitations, as applicable; proposed work activities; and anticipated award date. In addition, the City will provide a written construction cost estimate and a projected start of construction. 3. After the Pre-construction Conference, the City shall make available to the Office of Community Development a copy of the following documents: Final Bid Specifications (including drawings, if applicable); all signed contract documents between the City and the Contractor; the City's Notice to Proceed; all required bonds obtained by the contractor; and a projected schedule for each of the activities. 4. In accordance with Part I, Paragraph 1 .B., the following covenants are deemed not applicable and are expressly deleted: City Infrastructure 6-2012 Page 27 of 28 PART V. EXHIBITS A. Project Description, Scope of Activities and Anticipated Accomplishments B. Authorized Signature Card C. Budget Summary City Infrastructure 6-2012 Page 28 of 28 PROJECT DESCRIPTION, SCOPE OF ACTIVITIES AND ANTICIPATED ACCOMPLISHMENTS 2014-2015 CDBG Program Year Federal Award Information A. Federal Award Number: B-14-UC-41-0002 B. CFDA#:14.218 C. Amount of Federal Funds: See III.E. below The Federal Award Information shown above must be passed on to any subaward made under this contract. II. Washington County Project Number and Title: CDBG Project#6110, City of Tigard, Sidewalk In-fill - N Dakota & 95th Ave III. Description of: Project, Activities, Anticipated Accomplishments, Low and Moderate or Other Target Group Beneficiaries. A. Nature and Purpose of the Project: The project will construct 800 feet of'missing link' sidewalk along North Dakota St and 95th Ave connecting a large neighborhood's pedestrian traffic to Greenburg Rd. Most of the streets in this portion of the neighborhood have adequate sidewalks; however, there are two key gaps at North Dakota St and 95th Ave's intersection with Greenburg Rd. Both streets are the main ways into and out of this neighborhood, yet they lack sidewalks right where pedestrian and traffic volumes are highest. Because this is such an important neighborhood connection, people need to walk along these streets to get to jobs, transit, school bus routes, basic services, and the rest of the community. This means they have to risk walking in the narrow travel lanes of a road used by over a thousand cars a day. The hill on 95th Avenue creates an even more dangerous path for cars and pedestrians to have to access in order to reach Greenburg Road. B. Proposed Location or Impact Area(s): North Dakota and 95th Avenue, Tigard C. Duration/Timing of the Project: July 1, 2014 - June 30, 2015 D. Number of Low and Moderate Income or Target Group Beneficiaries: 722 Low/Moderate income Individuals EXHIBIT A E. Component Activities (CDBG vs. Others): CDBG = $200,000 Agency = $30,000 F. Quantitative Projections for CDBG Component Activities (in units, linear feet, square feet, etc.)for all acquisitions, construction, reconstruction, rehabilitation, etc.: CDBG funds will be used for acquisition of adjacent land not currently in the public right-of-way (as needed), professional services, and construction costs associated with the project. EXHIBIT A Project No. 95045 Project Year Funded 2015 AUTHORIZATION SIGNATURE CARD Project Name Sidewalk In-fill - N Dakota & 95th Avenue Applicant's Name City of Tigard Address 13125 SW Hall Blvd. City, State, Zip Tigard, OR 97223 Telephone Number 503.718.2462 SIGNATURE OF INDIVIDUALS AUTHORIZED TO SIGN FINANCIAL DOCUMENTS: Any TWO signatures required to sign any financial document NAME SIGNATURE Mike McCarthy Mike Stone APPESIPPI Kim McMillian �- `fu..:IA Toby LaFrance Marty Wine I 6-0);e- H -LC'c ockg- ! ` 4 C t 41 - I certify that the signatures above are of the individuals authorized to execute financial documents. 4/2/ 70 t Date Signature of Authoirized Official Title of Atjhorized Of'f�cial EXHIBIT B Project Number: 6110 Project Year(funded): 2014-15 Budget Summary (2 page form -see Excel tabs ) Project Title: Tigard Sidewalk Infill: North Dakota St and 95th Ave to Greenburg Rd Legal Name of Entity: City of Tigard Address: 13125 SW Hall Blvd City: Tigard State: OR Zip: 97223 I. BUDGET LINE ITEMS: A. Personnel Services 1. No. of 4. Portion Chargeable Employees 2. Job Title 3. Total Salary to CDBG 1 Senior Project Engineer $10,000.00 1 Engineering Technician 1 $10,000.00 1 Senior Engineering Technician $10,000.00 5. Subtotal $30,000.00 6. Extra Help/Overtime 7. Fringe Benefits 8. TOTAL PERSONNEL COSTS $30,000.00 $0.00 B. Materials and Supplies Portion Chargeable Materials and Services to CDBG 9. Office Supplies 10. Operating Supplies 11. Communications 12. Travel and Training 13. Legal & Public Notices $2,000.00 $2,000.00 14. Professional Services $50,000.00 $50,000.00 15. Construction Contracts $115,000.00 $115,000.00 16. Other(specify): Permits and Fees $3,000.00 $3,000.00 17. TOTAL MATERIALS AND SERVICES f $170,000.00 $170,000.00 EXHIBIT C Total Portion Chargeable to C. CAPITAL OUTLAY Captital Outlay CDBG 18. Capital Outlay: Quantity Item 19. Real Property Acquistion $30,000.00 $30,000.00 20. TOTAL CAPITAL OUTLAY $30,000.00 $30,000.00 21.Total Project Cost 22.Total CDBG Award $230,000.00 $200,000.00 II. SOURCES OF PROJECT FUNDING 1. Federal / 2. State 3. Local Cash 4. County 5. In-Kind Service and Supply $30,000.00 6. Other(specify): 7. Subtotal $30,000.00 8. Community Development Block Grant/ $200,000.00 9.TOTAL PROJECT COST $230,000.00 III.AUTHORIZATION Date Authorized Signature for Project 4- z- per Date A ho .zed Signature for Project COUNTY USE ONLY Reviewed and approved by Washington County Office of Community Development on . �L:�� Z."\ , 201`f by r..C����c ■a ..�ti a �.�-./ � Sign ure EXHIBIT C • AIS-1866 2, Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 15 Minutes Agenda Title: Briefing on a MOU Regarding Tigard's Participation in the Master Planning Process for the Willamette River Water Treatment Plant Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Staff will brief the council on a memorandum of understanding(MOU)with Tualatin Valley Water District (TVWD) regarding Tigard's participation in the master planning process for the Willamette River Water Treatment Plant. STAFF RECOMMENDATION / ACTION REQUEST No action is requested;the council will be asked to formally consider the MOU at a future meeting. KEY FACTS AND INFORMATION SUMMARY Tigard is currently investigating several Willamette River supply routing options in the context of its long-term water source planning.All of these supply options are dependent on available capacity at the Willamette River Water Treatment Plant. In the last two years,several items have come before the council related to the development of a Willamette River water supply in conjunction with the Willamette River Water Supply Program initiated by TVWD and the City of Hillsboro.This regional water supply program seeks to develop additional treatment capacity at the Willamette River Water Treatment Plant and deliver this additional capacity to TVWD and Hillsboro water customers. In order to plan for this additional capacity,TVWD needs to update the 2006 master plan for the lower treatment plant and develop a master plan for the proposed upper plant.The attached MOU would include Tigard in these master planning efforts. Under the MOU,Tigard would pay for a proportionate share to participate and have the city's interests represented in the master planning process.Tigard's cost share allocation will be based on a • 5-million-gallons-per-day capacity. In the proposed scope of work—and of particular interest to Tigard—is information on water treatment plant expansion scenarios and project phasing to meet demands. Participation in the master planning process does not guarantee capacity in any future water treatment plant expansion or facilities even if Tigard voters approve use of the Willamette. It will document Tigard's future capacity and expansion needs for the next 20-30 years.The cities of Beaverton,Wilsonville,Sherwood and Hillsboro are also considering separate MOUs regarding participation and cost sharing in the master planning effort. The city attorney's office is reviewing the MOU. Background •City of Tigard is a member of the Willamette River Water Coalition (WRWC) along with three other agencies—the Cities of Tualatin and Sherwood,and the TVWD. •The WRWC has approximately 130 million gallons per day (mgd) in water rights on the Willamette River. •Via the WRWC,25 mgd of these water rights are allocated to Tigard. •Tigard,along with the Cities of Beaveton and Tualatin,has signed joinder agreements with TVWD and City of Hillsboro to participate in the preliminary design of the Willamette River Water Supply Program. OTHER ALTERNATIVES Council could: •Elect not to consider authorizing the mayor to sign the MOU;this would eliminate Tigard's participation in the master planning efforts and would affect Tigard's participation in the future expansion of the water treatment plant. •Propose changes and direct staff to attempt to re-negotiate the MOU. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Tigard City Council-Proposed Goals and Milestones,September 2013 -December 2014 Develop Willamette River Water Sources •Continue to consider other sources:Sherwood, TVWD (studies) •Develop "roadmap"for Tigard's future water decisions through 2026 DATES OF PREVIOUS CONSIDERATION This is the first time this MOU has come before the council. The council has considered other matters related to the Willamette River Water Supply Program. On April 8, 2014,the council authorized a joinder agreement formalizing the city's participation in the preliminary design of the TVWD/Hillsboro Water Supply Program and limited Tigard's financial contribution to$100,000.This financial contribution did not include the cost associated with the master planning efforts outlined in the current MOU. Fiscal Impact Cost: Up to$50,000 Budgeted (yes or no): No Where Budgeted (department/program): Water Additional Fiscal Notes: Total master planning costs are approximately$500,000 and will be divided among participants proportionately based on an asset allocation table. Tigard's cost share is yet to be determined,but preliminary estimates place the number around$25,000. Staff will not exceed $50,000 without further discussion with council. It is not clear when the city's cost share would be due. If the cost falls within the current fiscal year,there are sufficient funds in the water fund to cover the expenditure. If the costs fall within fiscal year 2015-2016, staff will budget accordingly. Attachments Willamette River Water Treatment Plant Master Plan MOU Exhibit A Scope of Services for the Willamette River Water Treatment Plant Master Plan Exhibit B Cost Share for the Willamette River Water Treatment Plant Master Plan Willamette River Water Treatment Plant Master Plan Objectives Willamette River Water Treatment Plant Master Plan Cost Share Analysis MEMORANDUM OF UNDERSTANDING WATER MASTER PLAN This Memorandum of Understanding (MOU) is effective this day of September, 2014 by and between Tualatin Valley Water District, a domestic water supply district organized under ORS Chapter 264(TVWD) and the City of Tigard, an Oregon municipal corporation, (Tigard). RECITALS TVWD, the City of Wilsonville (Wilsonville) and the City of Sherwood (Sherwood) own varied interests in land, water rights, water system assets and capacity in water system assets as part of the existing Willamette River Water Treatment Plant(WRWTP)in Wilsonville. The existing WRWTP (Lower Plant) was designed to be expanded from its current capacity to produce not less than 70 million gallons per day. The real property owned by TVWD and Wilsonville upon which the Lower Plant is situated could accommodate a second water treatment plant (Upper Plant) but it would be at a higher outlet Mean Sea Level elevation than the Lower Plant. The quantity of finished drinking water that could be produced by the Upper Plant is not less than an additional 50 million gallons per day. TVWD, Wilsonville and Sherwood have been engaged in discussions with the Cities of Beaverton, Hillsboro, Tigard and Tualatin regarding planning and evaluation of use of the Willamette River to meet future water supply demands, evaluation of existing water system • assets including the Lower Plant and future water system assets such as the Upper Plant, and discussion concerning ownership, governance and operation of the Lower and Upper Plants in the event that one or more of the Parties determine it is appropriate to enter into an agreement or agreements to share the water supply system assets. Whether an entity would obtain finished water from the Lower Plant or Upper Plant is determined primarily by elevation and water pressure. A Master Plan for the WRWTP was completed in December, 2006. In order to facilitate the evaluation of existing and planning for future water system facilities, and to assist in future decision making by the above named entities, TVWD is prepared to solicit and negotiate a contract with a Consultant to update the Master Plan for the Lower Plant and develop a Master Plan for the proposed Upper Plant(collectively referenced hereinafter as the"Master Plan"). Tigard recognizes value in participating in the Master Plan process and has participated in development of a mutually agreeable work scope with TVWD for inclusion in the work scope with the selected Consultant. Page 1 —MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 The Parties desire to enter into this MOU regarding development of the Master Plan and sharing of costs. Based upon the foregoing,the Parties agree as follows: AGREEMENT 1. RECITALS The Recitals above are incorporated into and made part of this MOU. 2. WATER TREATMENT PLANT MASTER PLAN Using its standard purchasing processes, TVWD will undertake a Request for Qualification process to select a Consultant to prepare a Master Plan to complete the tasks set forth on Ex A attached hereto and incorporated herein by reference. 3. COMMITMENT OF TIGARD The City of Tigard desires to participate in the cost of developing the Master Plan to assist in determining options for firm, interruptible or emergency water supply, evaluating existing, expanded and future facilities, and developing data for use in Tigard's separate water system planning, Water Management and Conservation Plans and capital improvement plans. With respect to developing the Master Plan, Tigard agrees its participation may be assumed for the sole purpose of allocating the cost of the tasks set forth on Exhibit A, attached hereto and incorporated by reference as if fully set forth herein, subject to the limitations of this paragraph and paragraph 8 below. 4. " MASTER PLAN SHARE CALCULATION TVWD and Tigard agree that the estimated Master Plan Share Calculation, set forth in percentage amounts on Exhibit B attached hereto and incorporated herewith by reference as if fully set forth is based on existing participation in the WRWTP and assumptions regarding potential participation in the expansion of Lower Site Assets, creation and expansion of Upper Site Assets and Other Assets that may be necessary to allow the Lower Site and Upper Site to operate as an integrated facility for the benefit of all as ultimately determined under separate Agreements currently under negotiation. Upon selection of the consultant and negotiation of a final scope of work and budget, Tigard and TVWD agree to revise Exhibit B to show the final proportionate cost shares of TVWD and Tigard. Tigard agrees to pay TVWD for Tigard's proportionate share of the Master Plan cost according to the final shares assigned on amended Exhibit B, subject to Tigard's option to withdraw as provided in Section 8 below. Page 2—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 5. PAYMENT 5.1 Upon receipt of an invoice from Consultant, TVWD will review and determine whether the amount claimed is justified. TVWD will make payment to Consultant of all undisputed amounts. If an amount is disputed, TVWD will follow procedures in the contract with the Consultant to resolve the issue. Upon receiving the invoice, TVWD will forward a copy to Tigard and consult with Tigard regarding any disputed amounts. 5.2 For all amounts paid by TVWD to Consultant, TVWD will create an invoice to Tigard that allocates the proportionate share of the work performed by Consultant according to the Tasks and percentage participation set forth on Exhibits A and B. Tigard will pay TVWD within 30 days following receipt of invoice. 6. COOPERATION Tigard agrees to provide information reasonably requested by TVWD or Consultant in a timely manner to enable the Consultant to perform the Tasks and Work Scope. The agreement between TVWD and the Consultant will include a non-disclosure and confidentially provision(s) that requires TVWD and Consultant to prevent the disclosure of information provided by Tigard if Tigard reasonably believes that the information is exempt from disclosure under the Oregon Public Records Law. Tigard shall also designate a Project Representative to respond to requests for information. 7. PROJECT MANAGER AND PROJECT REPRESENTATIVES TVWD designates Todd Perimon as Project Manager for the Master Plan who will be the point of contact with Consultant. Tigard designates John Goodrich as its Project Representative to be the point of contact for the Project Manager and Consultant. Other entities who sign an MOU with TVWD to share in the cost Master Plan will also each appoint a Project Representative. Project Manager shall convene meetings of all Project Representatives at mutually agreed times and places and at intervals appropriate to keep Project Representative informed of the status of consultant selection, negotiations of the scope of work and budget, and to allow the Project Manager to direct the Consultant in performance of the work. Tigard may change its Project Representative at any time upon notice to the Project Manager. 8. SELECTION OF CONSULTANT 8.1 Following receipt of responses to the Request for Qualification issued as described in Paragraph 3, the Project Manager and the Project Representatives from each participating entity shall constitute the Evaluation Committee for purposes of evaluating the Consultant Qualifications and recommending the Consultant for contract award. Page 3—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.13414811-3242-6270.v1 8.2 When the recommended consultant has been approved based upon the evaluation and scoring criteria, the Project Manager shall negotiate a proposed final scope of work and budget for preparation of the Master Plan. 8.3.1 At least ten working days prior to award and execution of the contract, the Project Manager shall provide the proposed fmal scope of work and budget, as negotiated with the selected Consultant, and the final cost share to the Project Representative's for approval. 8.3.2 Each Project Representative will have seven working days from receipt of the final scope of work and budget to take whatever steps are needed to determine whether to authorize continued participation in the cost of the Master Plan. The Project Representative will advise the Project Manager whether Tigard will participate as set forth in the final scope of work and cost share, or will withdraw from this MOU. 8.3.3 Exhibits A and B to this MOU may be modified, as necessary, to account for the final decision by Tigard. The Project Manager and Project Representatives will jointly review and may approve revised Exhibits A and B without further action by the governing body of either. 9. DISCLAIMER The Parties agree that nothing herein or the Tasks or allocation of cost participation as set forth on Exhibits A and B create a binding obligation or commitment by Tigard to participate in the acquisition, design, construction or use of the subject water system assets. The tasks and cost allocations are set forth only for development of a Master Plan to provide preliminary information for evaluation by the Parties as they analyze future water supply options. 10. DEFAULT 10.1. Event of Default. The failure of a Party to perform any duty imposed upon it by this MOU shall constitute a default. 10.2. Notice of Default. The non-defaulting Party shall have the right to give the defaulting Party a written notice of default, which shall describe the default in reasonable detail and state the date by which the default must be cured, which date shall be at least 60 days after receipt of the notice of default, except in the case of a failure to make full payment, in which case the date shall be 30 days after receipt of the notice of default. 10.3. Opportunity to Cure. If defaulting Party cures the default, or if the failure is one (other than the failure to make full payments) that cannot in good faith be corrected within such period and the defaulting Party begins to correct the default Page 4—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 • within the applicable period of Section 11.2 and continues corrective efforts with reasonable diligence until a cure is effected, the notice of default shall be inoperative, and the defaulting Party shall lose no rights under this MOU. If, within the specified period, the defaulting Party does not cure the default or begin to cure the default as provided above,the non-defaulting Party at the expiration of the applicable period shall have the rights specified in Section 11.4 10.4. Rights Upon Default. If the defaulting Party has not cured the default, it shall have no rights under this MOU until the default has been cured. In addition, the non-defaulting Party may pursue any other remedy available at law or in equity against the defaulting Party subject to the dispute resolution procedures of Section 11.16. 10.5. Reallocation. If another entity enters into an MOU with TVWD for the tasks described in Exhibit A and the cost shares described in Exhibit B and the MOU is terminated for default, TVWD and Tigard agree that each party's proportionate cost shares may need to be adjusted address the amount the terminated entity was obligated to pay, unless TVWD and Tigard otherwise agree. In such event, TVWD shall convene all Project Representatives to discuss and agree upon reallocation of costs and/or reduction in the Consultant's Work Scope. 11. GENERAL PROVISIONS 11.1. Future Agreements. The Parties acknowledge that the terms and conditions of this MOU may be superseded or replaced by subsequent agreement. Separate Agreement(s) will be negotiated to provide for construction, ownership, governance, operation, maintenance, repair, replacement and expansion of the WRWTP with respect to their respective service areas. Nothing in this MOU commits a Party to participate in other Agreements. 11.2. Instruments of Further Assurance. From time to time, at the request of either Party, each Party shall, without further consideration, execute and deliver such further instruments and shall take such further action as may be reasonably required to fully effectuate the purposes of this Agreement consistent with its terms. 11.3. Assignment. Neither Party to this MOU may assign its interest in this MOU (or any portion thereof) without the prior written consent of the other Party. Page 5—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 11.4. Severability. If one or more of the provisions of this MOU is determined to be invalid, illegal, or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein shall not be affected or impaired thereby. 11.5. Counterparts. This Agreement may be executed in any number of counterparts by the parties which shall constitute an agreement between and among the parties. 11.6. Notices. Any notice herein required or permitted to be given shall be given in writing, shall be effective when actually received, and may be given by hand delivery or by United States mail, first class postage prepaid, addressed to the parties as follows: If to Tigard: City of Tigard John Goodrich Project Representative 13125 SW Hall Blvd. Tigard, OR 97223 If to TVWD: Tualatin Valley Water District Todd Perimon Project Manager 1850 SW 170th Avenue Beaverton, OR 97003 11.7. Amendment. Except as provided in Section 8, this MOU may be amended only if both parties concur in the proposed amendment by a written agreement, signed by authorized representatives of each party. 11.8. Books Reports & Accounting. TVWD shall maintain books and records which shall show all income, receipts, expenses and costs in connection with the Consultant contract and this MOU. All such books of account or other records may be examined and copies of books and records made by TVWD staff at reasonable times upon reasonable notice. 11.9. Waiver. The failure of a Party to insist on the strict performance of any provision of this MOU or to exercise any right, power or remedy upon a breach of any provision of this MOU shall not constitute a waiver of any provision of this MOU Page 6— MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 or limit the Party's right thereafter to enforce any provision or exercise any right. 11.10. Force Majeure. The obligations of a Party, other than the payment of money, shall be suspended to the extent and for the period that performance is prevented by any cause, whether foreseen, foreseeable or unforeseeable, beyond the Party's reasonable control if the Party is making a good faith effort to resolve or avoid the cause, including without limitation labor disputes (however arising and whether or not employee demands are reasonable or within the power of the Party to grant); acts of God, laws, regulations, orders, proclamations, instructions or requests of any non-party government or governmental entity; judgments or orders of any court; inability to obtain on reasonably acceptable terms any public or private license, permit or other authorization; curtailment or suspension of activities to remedy or avoid an actual or alleged,present or prospective violation of federal, state,or local environmental standards; acts of war or condition arising out of or attributable to war, whether declared or undeclared; riot, civil strife, insurrection or rebellion, fire, explosion, earthquake, storm, flood, sinkholes, drought or other adverse weather conditions; delay or failure by suppliers or transporters of materials, parts, supplies, services or equipment or by contractors' or subcontractors' shortage of, or inability to obtain, labor, transportation, materials, machinery, equipment, supplies, utilities or services; accidents, breakdown of equipment, machinery or facilities, or any other cause whether similar or dissimilar to the foregoing, provided that the affected Party shall give notice to the other Party within 10 business days of the suspension of performance, stating in such notice the nature of the suspension, the reasons for the suspension and the expected duration of the suspension. The affected Party shall resume performance as soon as reasonably possible. 1 1.11. Implied Covenants. The Parties agree that in construing this MOU, no covenants shall be implied between the Parties except the covenants of good faith and fair dealing. 11.12. Governing Law. This MOU shall be governed by and interpreted in accordance with the internal laws of the State of Oregon. 11.13. Remedies Not Exclusive. Each and every power and remedy specifically given to the non-defaulting Parties shall be in addition to every other power and remedy now or hereafter available at law or in equity (including the right to specific performance), and each and every power and remedy may be exercised from time to time and as often and in such order as may be deemed expedient. All such powers and remedies shall be cumulative, and the exercise of one shall not be Page 7—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 deemed a waiver of the right to exercise any other or others. No delay or omission in the exercise of any such power or remedy and no renewal or extension of any payments due under this MOU shall impair any such power or remedy or shall be construed to be a waiver of any default. 11.14. Survival of Terms and Conditions. The provisions of this Agreement shall survive its termination to the full extent necessary for their enforcement and the protection of the Party in whose favor they run. 11.15. Time is of the Essence. A material consideration of the Parties entering into this MOU is that the Parties will make all payments as and when due and will perform all other obligations under this MOU in a timely manner. Time is of the essence of each and every provision of this Agreement. 11.16. Dispute Resolution. The Parties hereby agree that resolution of any and all disputes arising out of the terms of this MOU or interpretation thereof shall follow a prescribed process beginning with negotiation and subsequently moving to mediation, provided the dispute remains unresolved. If a dispute arises between the parties regarding this Agreement, the parties shall follow the dispute resolution provisions below: 11.16.1. Written Notice. A written notice regarding the dispute (Dispute Notice) shall be sent to the other party. 11.16.2. Negotiations. Within thirty (30) days following receipt of the Dispute Notice, the parties to the dispute ("Disputing Parties") shall assign a representative to participate in good faith negotiations for a period not to exceed sixty (60) days after appointment of the representatives. 11.16.3. Mediation. If after the sixty (60) day period of negotiation (or a period not to exceed ninety (90) days following the receipt date of the Dispute Notice), the dispute(s) cannot be resolved, the Disputing Parties agree to submit the matter to non-binding mediation. The Disputing Parties shall attempt to agree on a mediator in a period not to exceed one hundred twenty (120) days following the receipt date of the Dispute Notice and proceed accordingly. 11.16.4. Litigation. If the Parties cannot agree on a mediator within the allocated time, or if the mediator cannot resolve the dispute(s) within one hundred Page 8—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 eighty(180) days following the receipt date of the Dispute Notice, either of the Disputing Parties may avail itself of the remedies provided for herein. Moreover, each of the Disputing Parties shall bear its own legal and expert witness fees at all stages of the dispute resolution process, including at trial or on any appeals. In addition, nothing shall prevent the Disputing Parties from waiving any of the dispute resolution steps by mutual consent. 11.17. Term. This MOU shall be in effect until the latter of completion of the Master Plan by Consultant and acceptance by TVWD and Tigard or June 30,2016. THE UNDERSIGNED, PURSUANT TO AUTHORIZATION FROM THE GOVERNING BODY, HEREBY EXECUTES THIS MEMORANDUM OF UNDERSTANDING ON BEHALF OF HIS/HER RESPECTIVE ENTITY. CITY OF TIGARD TUALATIN VALLEY WATER DISTRICT An Oregon Municipal Corporation A Domestic Water Supply District Its Chief Executive Officer APPROVED AS TO FORM APPROVED AS TO FORM City Attorney District Counsel Page 9—MEMORANDUM OF UNDERSTANDING FOR WATER MASTER PLAN 25104.134\4811-3242-6270.v1 EXHIBIT A RFQ NO. TVWD-082014 SCOPE OF SERVICES This section contains a brief outline of the required project scope of services associated with the Willamette River Water Treatment Plant(WRWTP) 2015 Master Plan Update. It is not intended to be a complete list of all work activities required to complete the work but is intended to highlight some of the key elements of work that will need to be included in the consultant's complete scope of services. The Scope of tasks differ for the Upper WRWTP site and the Lower WRWTP site as outlined below. Project Tasks Task 1— Project Management 1.1. Provide project management services for master planning and subsequent tasks. 1.2. Provide monthly billing invoices. Monthly invoices shall include a detailed breakdown of staff member hours billed by task and subtask. Include a summary of expenditures to date, percentage complete by task and subtask, budget amount remaining, and earned value per task and subtask. Include a cost loaded project schedule, anticipated spending curve with graphical spending to date, cost performance index and schedule performance index. 1.3. Provide project summary reports on a monthly basis. Monthly project reports should include an overview of the past month's activities, identification of upcoming project activities and milestones, outstanding issues, a financial summary table, updated schedule and the spending curve from Task 1.2. 1.4. Coordinate with the Tualatin Valley Water District (TVWD) project manager on a regular basis to discuss the status and progress of various work activities and overall completion of various work elements. Provide weekly status meetings by phone and one in person meeting every third meeting. 1.5. Provide agenda and minutes for all meetings held. 1.6. Manage the project to ensure efficient and coordinated completion of various design tasks and getting District input where needed to facilitate moving the project along in a timely manner. Develop a schedule that incorporates all key design and permit related activities and submittals. Provide updates to project schedule as needed, and monthly at a minimum. Cost load schedule and include plot of anticipated and actual expenditures with monthly reports per Task 1.3. Page l of 8 Exhibit A RFQ No.TVWD-082014 1.7. Implement quality assurance and quality control measures for all aspects of the work. 1.8. Document decisions as they occur during the progression of the work. Maintain a decision log throughout the project. 1.9. Maintain a risk register and identify potential project risks with coordination with the District and the WTP Partners. 1.10.Implement additional project controls as required for complete management of the work. 1.11.Provide updated project schedule in Gantt format to the District's project manager on a monthly basis, or more frequently if the project schedule is substantially delayed or shifted. 1.12.Coordinate,track, and implement District design review comments. 1.13.Facilitate monthly coordination meetings with representatives of the WRWTP Master Plan Participants. Topics shall include current and upcoming issues, project progress, overview of change management and general project coordination. 1.14.Identify project stakeholders, solicit input,track and address project stakeholder issues and concerns. 1.15.Direct and coordinate the work of all subconsultants. Page 2 of 8 Exhibit A RFQ No. TVWD-082014 Task 2— Evaluate and Inventory Existing Facilities and Compile Existing Studies 2.1. Provide overview of all current facilities and treatment processes utilized at the treatment plant. Outline facility inventory including raw water intake structures, site piping,treatment plant, finished water storage, and finished water transmission components. Specifically highlight facilities, structures, or appurtenances that have been added since the completion of the 2006 Master Plan. 2.2. Prepare a scaled map of the Lower site existing facilities, including but not limited to raw water intake structures, site piping,treatment plant buildings and structures, water storage, and transmission and pump facilities. Also include important site features such as vehicular and pedestrian facilities, park facilities adjacent to the existing treatment plant, and approximate property lines. Include environmental features including any streams, wetlands and buffers. Delineate environmental areas using appropriate field identification methods by qualified personnel. Specifically highlight facilities or structures on the map that have been added since the completion of the 2006 Master Plan. 2.3. Prepare a scaled map of the Upper site, including but not limited to site topography, property boundaries and easements, environmental features including any streams,wetlands and buffers. Delineate environmental areas using appropriate field identification methods by qualified personnel. Extents of the map shall extend to provide a continuous topographic and feature map with that prepared under Task 2.2. 2.4. Provide overview of operational performance measures, which shall include but is not limited to raw water flow rates, daily production rates, electrical usage, chemical usage, sludge production, sand loss, settled water, filtered water and finished water turbidity, ozone disinfection performance, filter production efficiency, and clearwell disinfection. Provide tabular comparison to data presented in Table 3.1 of the 2006 Master Plan. 2.5. Provide capacity analysis of existing facilities including the current capacity of each individual component within the treatment process train. For each major plant component, evaluate both the maximum process capacity as measured by hydraulic flow and the size or rate controlling design criteria. Provide tabular comparison to data presented in Tables 3-2a and 3-2b of the 2006 Master Plan. Include a summary analysis of the unit process capacities to assists in determining the next logical expansion capacity of the Lower site. 2.6. Compile and provide a summary of existing studies, annual reports and other documents related to WTP performance, raw water quality, and any documents relative to the WTP Master Planning. Page 3 of 8 Exhibit A RFQ No.TVWD-082014 Task 3— Historical Water Quality and Regulatory Compliance 3.1. Document local, regional and national standards and evaluate regulatory compliance alternatives for using ozone as a primary disinfectant. Coordinate with regulators and determine feasibility, potential acceptability and rule making process for using ozone as a primary disinfectant. 3.2. Evaluate chlorine CT compliance point alternatives. Coordinate with regulators and make recommendations on potential compliance points. This task applies to the Upper site only. 3.3. Identify and tabulate existing water quality production goals, from the existing Lower Site WTP operations contract and compare to existing and potential future regulatory limits. Compile historic performance, including probability distributions of raw &finished water turbidity,TOC, and finished water chlorine residual. Compile and tabulate available finished water DBP data. Task 4—Treatment Technology Review 4.1. Research, review and summarize innovations to existing treatment technologies. Research, review and summarize emerging treatment technologies. Provide a presentation to staff which overviews innovations and emerging technologies researched and reviewed under this subtask. 4.2. Identify current and future technologies and summarize applicability of technologies to current treatment, potential contaminants of emerging concern (CECs), pharmaceutical and personal care products (PPCPs) and algal toxins. Provide a technical memorandum summarizing anticipated effectiveness of each technology on CECs, PPCPs and algal toxins. This subtask applies to the Upper site only. . 4.3. Evaluate UV and H2O2, AOP and other potential treatment approaches that could be utilized at the Upper site. Evaluate anticipated effectiveness and summarize local availability of treatment chemicals and materials for each process. Recommend a long-term disinfection strategy. Strategy should address potential regulatory changes which will require treatment of emerging contaminants in the future. Task 5— Raw Water Sampling 5.1. Compile historical raw water sampling data. Update Comparison of Regulatory and Contract Sampling Frequencies Table 4-1 and Summary of Raw Water Quality Table 4-2, from the 2006 Master Plan. 5.2. Evaluate applicability of existing raw water sampling program to the Upper site treatment train. Develop recommendations for sampling program at the Upper site. Page 4 of 8 Exhibit A RFQ No.TVWD-082014 5.3. Research and identify likely CECs, PPCPs and assess the potential for algal toxins within the watershed that could impact raw water quality. Provide recommendations on future monitoring. Develop the CEC and PPCP list based on existing publications and previous work. Sampling and a Source Water Assessment are not part of this task. Contingency: Provide additional raw water sampling to support Tasks 5.1—5.3. Task 6— Develop WTP Expansion Scenarios and Phasing to Meet Demands 6.1. Compile and verify projected WTP demands for both the Upper and Lower sites. Base demands on previous work completed as part of the Willamette Water Supply Program Preliminary Design project, verify with each WRWTP Master Plan Participant and supplement with additional data as needed. Provide graphical summary of WRWTP Master Plan Participant demands over the planning horizon. 6.2. Summarize existing WTP finish water quality goals. Review with WRWTP Master Plan Participants and determine applicability to the Upper site treatment processes. Modify and/or develop recommended finish water quality goals for the Upper site through workshop and input from the Upper site users. 6.3. Develop recommended treatment trains for the Upper site based on finish water quality goals, demands and operational approaches. Identify treatment train alternatives, construction and O&M costs for each alternative. Develop evaluation criteria in collaboration with the Upper site users for use in determining recommended treatment train and approach. 6.4. Evaluate anticipated effectiveness of the Upper site treatment train alternatives on CEC, PPCP and algal toxin removal by unit process. Provide a graphical and/or tabular summary of effectiveness by unit process and treatment train options. 6.5. Develop Upper site operational and treatment approaches. The operational and treatment approaches developed under this task shall consider the Upper site as a stand-alone WTP which utilizes the Raw Water Intake and Pump Station in parallel with Lower site operations. Identify site layouts and required facilities for the operation of the stand-alone Upper site WTP. Identify unit cost of water production for the Upper site under this scenario. 6.6. Develop Upper site operational and treatment approaches considering an integrated operational scenario with the Lower site. Identify recommended common facilities between the two sites, integrated operational scenarios, inter-ties and capital and O&M costs. Identify unit cost of water production for the integrated operational approach for both the Upper and Lower sites. 6.7. Develop recommendations for Upper and Lower site expansion and phasing for both stand-alone and integrated operational scenarios. For the Upper site Page 5 of 8 Exhibit A RFQ No.TVWD-082014 include capacity increments and timing based on projected Upper site user demands and evaluate potential public benefit opportunities and integration with the existing WTPs public amenities. Develop site layouts in accordance with regulatory and land use requirements. For the Lower site determine expansion recommendations based on compatibility with existing unit processes and capacity increments to be added to individual unit processes to achieve the next logical expansion of the overall Lower site capacity. Identify how long the recommended Lower site capacity expansion will meet Lower site demands based on projected demands from Task 6.1. Develop site layouts for both sites for both stand-alone and integrated operations. 6.8. Recommend Upper and Lower site operational approaches considering stand alone and integrated approaches. Include, staffing, chemical requirements, and comparison of O&M and unit costs of production for each scenario. Base operational recommendations on expansion increments developed in Task 6.7. 6.9. Evaluate capacity of existing Finish Water Pump station and identify any upgrades needed for the next logical expansion of the Lower site and initial and future capacities of the Upper site. 6.10. Develop staffing plan scenarios for recommended operational approaches. Include staffing by expansion phase of the Upper site considering both stand alone and integrated operational scenarios. 6.11. Determine Operations and Maintenance (O&M) costs by unit process for recommended treatment train on the Upper site and the unit process expansion of the Lower site. Correlate O&M costs for the Upper site with demand projections and expansion phasing. Develop O&M costs for both stand-alone and integrated operational scenarios. 6.12. Facilitate multiple project stakeholder workshops to present and solicit feedback on preliminary site layouts and operational scenarios. Task 7—Permit and Regulatory Review 7.1. Identify permits required for construction, expansion and operations of the new Upper site WTP and permits required for the next logical expansion of the existing Lower Site WTP. Summarize application requirements, review timelines and potential conditions of approval. Identify potential issues that could delay the permitting process and project delivery schedule. 7.2. Develop a permit matrix summarizing applicable permits, information from Task 7.1, precedent permits and agency contacts. 7.3. Facilitate multiple project stakeholder meetings to review permit constraints, timelines and identify permit strategies for all expansion, construction and maintenance scenarios identified as part of the Master Plan. Page 6 of 8 Exhibit A RFQ No. TVWD-082014 Task 8— Emergency Operations and Resiliency 8.1. Perform hazard analysis and identify potential emergency scenarios the Upper site WTP may be required to operate under. Include seismic, source contamination and other potential hazards. 8.2. Develop Level of Service (LOS) goals for each identified emergency scenario. Develop LOS goals for the Upper site in coordination with each of the WTP users. 8.3. Facilitate multiple WTP user workshops to identify LOS goals and potential operational scenarios. 8.4. Perform seismic evaluation of existing WTP facilities. Work under this task will be focused on the facilities identified as common to both the Upper and Lower site as part of an integrated operational scenario developed under Task 6. Determine impact of anticipated seismic performance on seismic LOS goals. 8.5. Identify mitigation measures required to meet LOS goals. Mitigation measures include retro-fits to the existing WTP facilities identified as common to both the Upper and Lower site as part of an integrated operational scenario developed under Task 6 as well as design upgrades to future facilities. 8.6. Develop cost impacts of meeting LOS goals for both the existing common facility retro-fits and the impact to design of new and expanded facilities. 8.7. Perform a probabilistic risk assessment to determine the benefit/cost ratio of meeting the LOS goals. Consider both direct and indirect losses associated with each hazard event. Task 9—Raw Water Intake and Pump Station Evaluation 9.1. Evaluate intake expansion phasing alternatives to meet demands of the Upper and Lower sites and verify permit requirements. Provide river hydrodynamic modeling and sweeping velocity analysis for each phase and verify compliance with applicable permits and regulations. 9.2. Evaluate raw water pump station expansion phasing alternatives to meet demands and for recommended operational scenarios. Provide computational fluid dynamics (CFD) modeling of the existing raw water pump station and to verify expansion alternatives. Evaluate modeling results and recommend any necessary upgrades needed to accommodate the Upper site development and phasing and the increased capacity of the Lower site expansion. 9.3. Facilitate multiple meetings with project stakeholders to identify issues, constraints, goals and objectives of Raw Water Intake and Pump Station expansion and operations. Page 7 of 8 Exhibit A RFQ No.TVWD-082014 Task 10— Recommendation of Property and Easement Needs 10.1.Identify easements and/or additional property needed for Upper site construction and phasing. Identify required construction and staging needs as well as areas needed for Upper site phasing. 10.2.Evaluate opportunities and benefits of additional property as compared to additional costs required for expansion on the existing Upper site. Task 11— Evaluate Current Power Supply&Onsite Generation Needs 11.1. Evaluate adequacy and resiliency of existing power supply. Include historical interruptions and coordinate with existing power provider to determine potential future upgrades. 11.2. Determine on-site power generation requirements for both emergency LOS goals and average day demand scenarios for each recommended phase of the Upper site. 11.3. Verify capacity of existing on-site power generation for the Lower site. Compare actual capacity to design capacity and summarize impacts to existing treatment capacity. Identify recommended upgrades to meet Lower site demands. Identify recommended equipment for the Upper site to meet LOS goals developed under Task 8. Task 12—Cost Estimates and Schedule 12.1 Develop AACE Class 4 cost estimates for each recommended phase of Upper site expansion and Lower site capacity increase. 12.2 Develop phasing implementation schedule in Gantt chart form. Include permitting, design, bid, construction and start-up for each phase as applicable. Task 13—Clearwell and Off-site Storage Requirements 13.1 Determine maximum on-site storage available at the Upper site based on available land area and site layout of recommended treatment train. 13.2 Determine impact on treatment and operations of on-site storage as compared to off-site storage. Include recommendations on location of off- site storage and property impacts. Task 14—Capital & Maintenance Plan 14.1Develop a Capital and Maintenance Plan for the Upper site and the expanded Lower site. Include each phase of the recommended Upper site expansion. Page 8 of 8 Exhibit A RFQ No.TVWD-082014 Exhibit B Willamatte River Water Treatment Plant Master Plan Task Cost Shares Based on Tasks listed in Exhibit A Scope of Work Master Plan Task Wilsonville Sherwood TVWD Hillsboro Tigard Beaverton 1 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 2 2.1 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 2.2 57.1% 28.6% 0.0% 0.0% 14.3% 0.0% 2.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 2.4 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 2.5 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 2.6 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 3 3.1 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 3.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 3.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 4 4.1 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 4.2 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 4.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 5 5.1 0.0% 0.0% 56.2% 35,9% 0.0% 7.9% 5.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 5.3 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 6 6.1 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 6.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 6.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 6.4 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 65 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 6.6 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 6.7 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 6.8 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 6.9 57.1% 28.6% 0.0% 0.0% 14.3% 0.0% 6.10 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 6.11 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 6.12 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 7 7.1 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 7.2 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 7.3 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 8 8.1 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.4 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.5 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.6 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 8.7 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 9 9.1 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 9.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 9.3 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 10 10.1 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 10.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 11 11.1 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 11.2 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 11.3 14.7% 7.4% 41.6% 26.7% 3.7% 5.9% 12 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% 13 13.1 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 13.2 0.0% 0.0% 56.2% 35.9% 0.0% 7.9% 14 8.3% 4.1% 46.9% 30.0% 4.1% 6.6% Notes 1) Administration Cost to be calculated based on the proportion of the entire cost. 2) Where subtasks are not listed above cost shares are the same as listed for the top task,i.e.Task 12.1 cost share is as listed for Task 12 above. DRAFT For Discussion Only Willamette River Water Treatment Plant Master Plan Update Objectives Applicability of Master Plan Objectives Upper Site Tasks Lower Site Tasks Tasks Common to Both Master Plan Objective Sites 1.Project Management and Administration 2.Evaluate&inventory existing facilities&compile existing studies.Verify capacity of existing unit processes. X 3.Historical WQ&regulatory compliance 3.1 Evaluate regulatory compliance alternatives for using ozone as primary disinfectant X 3.2 Evaluate chlorine CT compliance point alternatives X 4.Treatment technology review 4.1 Review existing technologies X 4.2 Identify current and future technologies(coordinated with analysis of contaminants of emerging concern)and summarize applicability of technologies in a technical memorandum. Expanded Facilities Only X 4.3 Evaluate UV and H202,AOP and other treatment approaches.Evaluate local availability of required treatment chemicals&materials for each process. X 5.Raw water sampling 5.1 Compile historical sampling data&evaluate X 5.2 Evaluate existing sampling program&develop recommendations for sampling for expanded WTP. X 5.3 Identify likely contaminants of emerging concern(CEC)within the watershed that could impact raw water quality.Develop the CEC list based on existing publications and previous work. Sampling and a Source Water Assesement are not part of this task. Expanded Facilities Only X Task 5 Contingency: Complete additional raw water samples.TBD. 6.Develop WTP expansion scenarios and phasing to meet demands _ 6.1 Compile and verify WTP demands. Base demands on previous work to be verified by each WTP partner. X 6.2 Develop finish water quality goals X 6.3 Develop recommend treatment trains based on water quality goals,demands and operational approaches. X 6.4 Evaluate anticipated effectiveness of treatment trains on CEC removal by unit process X 6.5 Develop upper and lower site operational and treatment approaches. Include recommendations for common facilities,inter-ties and redundancies. X 6.6 Develop upper and lower site expansion&recommended phasing X Expanded Facilities Only 6.7 Recommend upper&lower site operations X Expanded Facilities Only 6.8 Evaluate capacity of Finished Water Pump station and identify potential areas that can be served by the Wilsonville-Sherwood pipeline. X 6.9 Develop staffing plan scenerios for recommended operational approach X 6.10 Determine O&M costs by unit process for demand projections Expanded Facilities Only X 7.Permit&regulatory review.Identify required permits,timelines and requirement for construction&phasing. X 8.Emergency operations and Resliiency 8.1 Perform hazard analysis and identify potential emergency scenerios(seismic,source contamination etc.) X 8.2 Develop Level of Service(LOS)goals for identified emergency scenerios X 8.3 Perform seismic evaluation of existing facilities. X DRAFT lof2 7/1/2014 DRAFT For Discussion Only 8.4 Identify required mitigation measures to meet LOS goals. X 8.5 Develop cost impacts of meeting LOS goals(mitigation of existing and design impact on new facilities) x 8.6 Perform probabilistic risk assesement to determine benefit/cost ratio of meeting LOS goals x 9.Raw water intake&pump station evaluation. 9.1 Evaluate intake expansion phasing alternatives to meet demands and verify permit requirements X 9.2 Evaluate raw water pump station expansion phasing alternatives to meet demands for recommended operational scenerios X 10.Recommendation on purchase of property/easements 10.1 Identify needed easements and/or additional property for WTP operations&construction. X 10.2 Evaluate opportunities and benefits of additional property acquisition as compared to additional costs required for expansion on the existing site. X 11.Evaluate current power supply&onsite generation needs.Include verification of existing on-site power generation capacity. Expanded Facilities Only X 12.Develop cost estimate and schedule for construction and phasing Expanded Facilities Only X 13.Develop clearwell and off-site finished water storage recommendations. X 14.Develop a Capital&Maintenance plan for the expanded WTP. Expanded Facilities Only X DRAFT 2of2 7/1/2014 Willamette River Water Treatment Plant Master Plan Master Plan Shares Calculation* Common(Upper Common(Upper and Lower total) and Lower total) Upper Site Tasks Upper Site Tasks Lower Site Tasks Lower Site Tasks Expressed in Expressed in Expressed in Expressed in Expressed in Expressed in Partner: Participation MGD percentage MGD percentage MGD percentage Wilsonville Yes 20 14.7% 0 0.0% 20 57.1% Sherwood Yes 10 7.4% 0 0.0% 10 28.6% TVWD Yes 56.5 41.6% 56.5 56.1% 0 0.0% Hillsboro Yes 36.2 26.7% 36.2 35.9% 0 0.0% Tualatin** No 6 0.0% 0 0.0% 6 0.0% Tigard Yes 5 3.7% 0 0.0% 5 14.3% Beaverton Yes 8 5.9% 8 7.9% 0 0.0% Totals 135.7 100% 100.7 100% 35 100% 141.7 (amount w/Tualatin) 100.7 (amount w/Tualatin) 41 (amount w/Tualatin) *Amounts are only for calculation of portion of WRWTP Master Planning costs and do not imply particpation or capacity in the design of a WRWTP expansion. **Amount expressed is for planning scenerios only and not include in shares calculation Master Plan Shares Calculation for Portions of the Expansion(amounts don't include what is already constructed) Common(Upper Common(Upper and Lower total) and Lower total) Upper Site Tasks Upper Site Tasks Lower Site Tasks Lower Site Tasks Expressed in Expressed in Expressed in Expressed in Expressed in Expressed in Partner: Participation MGD percentage MGD percentage MGD percentage Wilsonville Yes 10 8.3% 0 0.0% 10 50.0% Sherwood Yes 5 4.1% 0 0.0% 5 25.0% TVWD Yes 56.5 46.8% 56.5 56.1% 0 0.0% Hillsboro Yes 36.2 30.0% 36.2 35.9% 0 0.0% Tualatin** No 6 0.0% 0 0.0% 6 0.0% Tigard Yes 5 4.1% 0 0.0% 5 25.0% Beaverton Yes 8 6.6% 8 7.9% 0 0.0% Totals 120.7 100% 100.7 100% 20 100% SUPPLEMENTAL PACKET FOR x/L:L V 2L) Y (DATE OF MEETING) I/e"i no `/- 1 Tigard High School City Update 10/14/14 • Our Homecoming was this last month! This includes our parade, our dance and our football game Our dance was a huge success, we packed the tent air tight. Over 500 people! a We won our football game against Canby 35 to 28, it was a nail biter! We had a great turnout for the parade this year, and over 20 groups from Tigard were represented! • Our football team remains undefeated, and this week we play West Linn! It will be an away game. • Fall has come to Tigard High, and the school has been decorated from floor to ceiling with leaves, trees, and now pumpkins! • On October 30th, Tigard High will be hosting community Halloween rooms for all the children of Tigard and nearby. Each room is taken by a club and decorated with a theme. There will be activities, and tons of candy, so everyone should consider coming with their family and young ones with their new costumes. This will be from 5-7 and the YAC will also be participating. • In the next week, our very own Speech and Debate team will be traveling for a big tournament. We wish them the best of luck, and hope they return with some victories! SUPPLEMENTAL PACKET City Council Update October 2014 FOR Chamber Events (DATE OF MEETING) / 1--"11 moo. y- C Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 10/16/14—Send Out Cards at Broadway Rose • 10/23/14—Community Partners for Affordable Housing—location TBD • 10/30/14- Tigard Kiwanis at Tigard Chamber • 11/6/14—Tigard UPS Store at their location Tigard Young Professionals • 10/28/14— Breakfast of Champions @ Broadway Rose—8-9:30 am— Referrals & Relationships • 10/28/14— Bouldering& Business Building After Hours 6-8 p.m.The Circuit Bouldering Gym Other • 10/15/14—7-8:30 p.m.Tigard City Council Candidates Forum @Broadway Rose, doors open at 6:30 p.m. • 10/30/14— Home Street Bank King City—Grand Re-opening and Ribbon Cutting 5:30—7:30 p.m. • 11/6/14— Pharmaca Grand Opening & Ribbon Cutting—4-6 p.m. • 2nd Tues—3:30—4:30 p.m.—Tigard Chamber Gov't Affairs Committee meeting Check our event calendar at http://business.tigardchamber.org/events/calendar/for locations and hosting companies Tigard Farmers Market Update • The Tigard Area Farmers Market is pleased to announce the receipt of a $73K USDA Grant that will be used to Improve Access and Awareness of Healthy Foods for Low Income Families, Children and the Tigard Community over our next 2 seasons. • Only 2 more Sundays this season! Come join us at the market and can or freeze that produce for the winter. Don't forget you can use your EBT at the market and we have a matching program through a grant from New Seasons. • 2nd Annual Harvest Market& Bazaar, Saturday 11/15/14 from 9 a.m.—2 p.m.—Save the date at Tigard High Commons and Gym. Interested vendors welcome! Learn more at www.tigardfarmersmarket.org Downtown Updates • The Tigard Downtown Alliance is pleased to announce receipt of a$52K grant from the WCVA that will be used to enhance our downtown for visitors with bike racks, benches, baskets and banners. • 3rd Friday in October is the 17`h. Come down and check out the specials • TDA Downtown Dialogue is next Wednesday 10/15/14 at La Fuente • Trick or Treat Main Street is coming, Friday 10/31/14 4-6 p.m. • 5 TDA members attended the Oregon Main Street conference in early October. Great Info that we'll be applying. Learn what there is to do in Downtown Tigard on Facebook at www.facebook.com/exploredowntowntigard and at www.exploredowntowntigard.com TIGARD AREA r, i‘lij rMARKErdr: Explore DOWNTOWN Lam. tigardyoungprofessionals Ti 1 and WL e$�sl►uss Soa+s! c c*Roborap clnnb. R.GIPS. AGENDA ITEM NO. 4-D CITIZEN COMMUNICATION DATE: October 14, 2014 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please.Print CONTACTED Name: /14? / [tC 2 -t71/1'' Also, please spell your name as it sounds,if it will C JN help the presiding officer pronounce: 0/V/14 Address f 3 S3 1be14fP CX/ 'r / City 7,y2 State (J lP Zip 7-22 2? Phone No. Sa3_ <2 t}' —i9y 5 Name: CA(-1"z,/ I<(0-‹ Also,please spell your name as it sounds,if it will r help the presiding officer pronounce: ecA. G Address 13210 SeV Ge4u°14J tecp City —1;04 A^ State 0� Zip MI) ( .) M�4'V it Phone No. 5 3 S S (;i41-1‘ C Name: 2c.c,k?1 J De.A A lso,please spell your name as it sounds,if it will eC 1e"" G^ help the presiding officer pronounce: Address gig ,1s' Cones+ City T;ycrU C°WINUA:1(1 State GI C9a% Zip 7223 Phone No. S03-185 12C S C eI+te CITIZEN COMMUNICATION 1:\ADM\CATHY\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication.doc I AGENDA ITEM NO. 4-D CITIZEN COMMUNICATION DATE: October 14, 2014 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF �-^ Please Print CONTACTED Name: h2S le//C '1 . ►'Yl Also, please spell your name as it sounds,if it will ,'y4 e 4 help the presiding officer pronounce: Address /7 d .s&) -f'/Z?f City ! State e Zip -ate 3 Phone No. ,S7 ' `- O- 7/ 'Z Name: Lau cer tioNA &k, Also,please spell your name as it sounds,if it will help the presiding officer pronounce: ow.)rr\c y � , r Address O! 1 City I I U Ya C �"t✓� State Zip q7)-.)-3 Phone No. 50.5 . CO I W Name: 1e1", t(-("vic►- � Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Co N\tvt Address '-' 4'5 540 igt`-C Le-CI g-f 4 City al'cf V u State Zip zz3 Phone No. 54 3 ..5"?o 3 75D CITIZEN COMMUNICATION I:\ADM\CATHY\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication.doc I AGENDA ITEM NO. 4-D CITIZEN COMMUNICATION DATE: October 14, 2014 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: &o.(y ?OM,R,+1.5 Also, please spell your name as it sounds,if it will MlvW KLI L help the presiding officer pronounce: Address City L./ State Zip CCC\--e..>r Phone No. Name: 0l S Gike STEC Also,please spell your name as it sounds,if it will LL)113 help the presiding officer pronounce: 1�Y� Address 1 t�6-A-(2-6� 5,t) 11.�j C''� ( ) T .S r City 67-5-0 State [, Zip 9 -70123 Phone No. 5D 3 -34 DO6 �/'►�`' J Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. - j CITIZEN COMMUNICATION L\ADM\CATHY\GOO City Recorder-Records Resources and Policies\CCSignup\citizen communication.doc SUPPLEMENTAL PACKET A 9P d4_ FOR /4 '/�/_ ? 4 lfpm /140. `/-O (DATE OF MEETING)Nhy a YMCA? by Neal Brown October 14, 2014 1. The YMCA is a nonprofit charitable organization that has a 160-year history of serving the unique needs of communities around the world. Across the United States, the YMCA is dedicated to Youth Development, Healthy Living, and Social Responsibility for more than 10,000 neighborhoods. They are an honorable partner. 2. The City of Tigard and the YMCA will enter into an enforceable, carefully written contract, an Operating Agreement, that explicitly specifies the responsibilities of the partners. This Agreement will respect the needs of the City, the YMCA, the taxpayers, and the YMCA members. 3. The YMCA will be responsible for balancing the budget and sustaining the facility. The City of Tigard provides the property and the building. The residents of Tigard will enjoy reduced monthly fees. 4. Although the YMCA will run the facility, there will be a Board of Managers, made up of Tigard residents,which will oversee the operations to make sure the needs of the residents of the City of Tigard are being met. 5. The YMCA will offer classes and programs which will be competitive with other facilities in our area, for example, Club Sport in Tualatin, 24 Hour Fitness, and THPRD in Beaverton. 6. For their part, the residents of the City of Tigard will need to pass a Municipal Bond measure for $27,500,000 that will be used to acquire the property and construct the facility. This is a one-time capital expenditure. Each resident will have about$40 per$100,000 of assessed property value added to their property tax bill for a fixed period of 20 years. At the end of 20 years, the residents of Tigard will have no further financial responsibility. Pensions and other financial obligations will be the responsibility of the YMCA. 7. The City of Tigard has experience with other partnerships that serve our community well. For example, the TV Fire and Rescue provides fire protection, Clean Water Services maintains the sewer and surface water management systems, and several Water partnerships provide drinking water to Tigard residents. This allows the City to focus on ensuring Public Safety, maintaining City streets, and providing parks and trails, among other things. 8. The Sherwood Family YMCA gives us a successful example of a public/YMCA partnership. They currently have about 11,000 members who make around 22,000 visits per month. 9. Many Tigard residents have positive memories and strong emotional attachment to the YMCA. Here are some of the remarks we heard when we were seeking signatures for our petition: "I learned to swim at the YMCA." "I spent my childhood hanging out at the YMCA." "I met my wife (husband) at the YMCA." "We go to the YMCA as a family time together, quality time." "I learned how to save lives and babysit at the YMCA." "I learned self-defense at the YMCA." "My first job was at the YMCA." "We donate to the YMCA." "Teens who attend the free YMCA Teen Center three times a month can use the entire center for free.That's ME!" 10. The YMCA organization emphasizes that it is community centered, that it brings people together, and that it nurtures potential and gives everyone the opportunity learn, grow and thrive. The emotional -- connection the Y already has with many of our residents will provide support for the Bond Measure to build a Community Center run by the YMCA in downtown Tigard. P.I, daxko 12 consulting SUPPLEMENTAL PACKET FOR ,1/> •/ L/-?G/L-/ (DATE OF MEETING) A le n /4_ / %ni /V:o it-4-) rf k. ; I 01 CA W 44 1 ' IIIrr4 4 IA \+, Project Proposal Bob Hall President / CEO YMCA of Columbia-Willmette 9500 SW Barbur Blvd., Ste 200 Portland, OR 97219 prepared by: Christin Baker September 2014 daxko 11) T2 consul tr Tom Massey, SVP Lori Swann,VP Christin Baker, SC Wes Bender. SC Maximize the impact of your mission with every project data team plan 411, work Data-Driven Consulting Daxko T2 Data-Driven Consulting provides its clients with solutions that are a perfect fit for the specific needs of each community. Data-Driven Consulting combines a foundation of dynamic consultants and Daxko Data with equally strong research and analytics. What sets us apart • 10+ years of comparative operational data on 600+ YMCAs of all sizes from all over the country • Membership data on 5% of the United States population • Financial Development trends based on hundreds of millions of dollars in YMCA contributions • Real-time facility usage and transactional data • One-on-one conversations with more than 750 consumers a week regarding perceptions and purchasing decisions • 200+ software designers, solutions analysts, researchers, data analysts, former YMCA executives and consultants focused on the YMCA movement We deliver research at a level on the most current snapshots of your community. Our team combines to make sense of the data. We present it to you in a graphical format that's and to your board. •Daxko T2 Consulting "`Nr- al. di www.daxko.com/planning Page 2 ►ad daxko T2 consulting CLIENT INFORMATION Since 1868 the YMCA of Columbia-Willamette has offered a diverse range of quality, affordable programs that help children thrive and grow, inspire young people to lead, bring families closer together and encourage individual health and wellness. The Y is a volunteer-driven charitable nonprofit. Everyone is welcome. SCOPE OF PROJECT Daxko T2 Consulting will use data and market research to determine: 1 . The feasibility of redeveloping a current facility into a YMCA 2. The future program and facility needs 3. The appropriate pricing levels and structure 4. The projected number of members and participants for the expanded facility The planning process will answer the questions: • What programs, services and facility features are most in demand among prospective participants? • How many new participants and members should you plan for? • What are the primary and secondary target markets for the center? • What are the demographics and psychographics of the potential target markers? • What is the appropriate pricing policy and levels? The study will use the following methodology: Quantitative research will include in-depth telephone interviews with approximately 600 randomly selected households in the agreed upon service area Qualitative research will include: • Review of other research that may be available on the community and the residents • Demographic and map analysis with updated census data Page 3 M J daxko T2 consulting BUDGET Daxko T2 Consulting fees for completion of all professional services listed in this project are outlined below. Budgets are based on number of days required to complete project to the client's satisfaction as well as any research or planning costs. Estimated travel expenses are figured based on number of days on-site. This amount is not to exceed the initial estimate. Consultant does not expense any travel costs beyond estimated amount. 50% of total project budget due at the time of contractual agreement. 50% of total project budget is due upon completion to the client's satisfaction. _. ,=Description . Qty Unit Price 1 Feasibility Study Costs $22,000 Estimated Travel Expenses $ 2,000 Total Payable $24,000 Page 4 } 1 02daxka T2 consulting SPECIAL NOTES 1 Professional Services Christin Baker will provide leadership and consulting as the project manager for all aspects of this project. Christin will work closely with the YMCA staff to ensure the process is executed on schedule and with the desired results. Christin, as the project manager, will be the client's point of contact to all 200+ professionals of the Daxko nation. This team of professionals includes but not limited to additional consultants, researchers, analysts, and membership operations experts. The YMCA of Columbia-Willamette will be responsible for communications with YMCA board and staff members and all meeting logistics and printing. Timeframes are flexible and budget can be adjusted based on final outline of project. SIGNATURES September 24,2014 Lori Swann, Vice President Date Daxko T2 Consulting Bob Hall, CEO and President Date YMCA of Columbia-Willamette 1! Daxko T2 Consultants have over 75 combined years of domestic and Daxko T2 Consulting international experience with social sector organizations www.daxko.com/planning -. Page 5 f] SUPPLEMENTAL PACKET A. FOR .e___1 ' -7` -. dl , (DATE OF MEETING) th e FOR YOUTH DEVELOPMENT®IF. ��,Q' FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY R E A pi) TO 40 ;Pr iiii: : 't . i. ) 1,'~'r ,. : 1! i 1 4 I SHERWOOD REGIONAL FAMILY YMCA SUMMER 2014 PROGRAM GUIDE SESSION 4: JUNE 23-AUGUST 17 tI LEADERSHIP STAFF HOURS OF OPERATION Renee Brouse Executive Director Facility Hours Martin Rakers Senior Director of Programs Mon-Thurs, 5:00 am-10:00 pm Tristi Thomsen Director of Youth Development Friday, 5:00 am-9:00 pm David Parker Teen Center & Youth Sports Supervisor Saturday, 6:00 am-7:00 pm Jo Anne Sallia Active Older Adults Director Sunday, 8:00 am-6:00 pm Doreen Reed Wellness Outreach Coordinator Child Watch Hours Katie Grimes Healthy Living Director Shannon Harrell Aquatics Director Mon-Fri 8:00 am-1:00 pm; Tanner Parsons Lifeguard Supervisor 4:00-8:00 pm Deb Mandeville Head Swim Coach Saturday, 8:00 am-2:00 pm Melody Danner Administrative Assistant Sunday closed Reservations are recommended Lauren O'Halloran Rentals/Office Administrator for all children and can be made Scott Griggs Facility Manager up to one week in advance. Please call 503.862.4029 after FACILITY MEMBERSHIP CATEGORIES & RATES 8:00am. Members are classified by three factors; where you live, how many on the membership and whether you commit to a year membership or not. Those living within Sherwood City limits Holiday Hours pay a lesser rate to offset a bond measure. Another factor in membership rates is the Independence Day: number of people on the membership. A look at our rate sheet will help you see our 7:00 am-1:00 pm membership categories. For members benefits please see page 3. For more details, please Facility Maintenance/Pool Closure contact our Welcome Center at 503.625.9622. August 30-September 14 Programs are not scheduled during holidays. Special Group Type of Resident Monthly Registration Fee Non-Resident Registration Exercise Classes may be offered. Membership Dues Monthly Fee CLASS REGISTRATION Youth 520 S25 $23 $25 Session Dates 3-14 Session 4: June 23-August 17 Young Adult $26 S25 $29 $25 Registration Dates Adult $46 $50 $51 $50 Session 4: Begins March 22 Senior 65+ $40 $50 $44 $50 Online Class Registration You may register for classes 2 Adult 558 $75 $64 $75 online at www.ymcacw.org. Contact the Welcome Center for 1 Adult $60 $75 $66 $75 your login and password. Family $70 $75 $82 $75 Teen Free None Free None ymcacw.org 2 FACILITY MEMBERSHIP BENEFITS & PRIVILEGES GENERAL DAY & WEEK PASSES • Professional Staff Day: Youth (0-2) Free • Priority registration and discounted rates on classes Youth (3-1 1) $6 requiring registration at an additional fee Adult (12 and up) $12 • Group sales rates at Moda Center events Household $20 CHILDREN Week: 1 person $30 • Free Fun Club, Kids 5-10 Household $50 • Free Child Watch PHOTO ID • Free Teen Center membership for grades 6-12 Free Family Gym When checking in at the Welcome Center, please remember to bring • your membership cards for all members and picture ID for guests • Free Open Climb (5+) who are entering the YMCA. This is a requirement to enter the • Sport Wall building. This ensures that our facility continues to remain secure HEALTH &WELLNESS and efficient. Thank you for your cooperation! • Free Group Exercise classes including Barre, AWAY Zumba and more. The AWAY (Always Welcome at YMCAs) program entitles you to visit • Free 12 Week Personalized Fitness Program participating YMCAs in other cities. Be sure to take your • Free Open Climb membership card with you when you travel. Ask a member service • Free ActivTrax Workouts staff person to call the city you'll be visiting, or to find any YMCA in • Free pick-up sports for Teens and Adult members the US call 800.333.9622 or visit www.ymca.net. • Acupuncture for a fee MEMBERSHIP ON HOW • Personal Training available for a fee We provide our members with the option to put their membership • Cardio Theater on hold one time per year, for one to three consecutive months. You • Functional Fitness Room don't pay for those months of membership, and you don't have • Boot Camps for a fee access to the facility or our programs for those months. • Massage Therapy available for a fee METHODS OF PAYMENT AQUATICS At the time you join, you may select one of these payment options: Bank Draft or Automatic Charge Card draft- if you give us a voided • Free Water Fitness classes check for a bank account or a credit card, we can automatically • Free Open Swim,Family Swim and Preschool Play withdraw your membership dues from that account on a monthly • Sixty-five foot water slide basis. You may choose the 15' or the 1 5th of the month as your draft • Free Masters Swim program date. Quarterly/Semi-Annual/Annual Payment-you may pay your • Youth Swim Team for a fee monthly dues in advance or in person if you choose. We allow for • Swim lessons for a fee three-month, six-month or twelve-month payments. MANAGING YOUR MEMBERSHIP MEMBERSHIP & PROGRAM ASSISTANCE GUEST PASSES Members interested in applying for membership or program Each Adult Facility Member over 18 receives 7 free guest passes financial assistance may contact the Welcome Center/Membership per year. Additional passes may be purchased at 50% off the at 503.625.9622 to receive an application. Deadline to apply for regular day rate by our facility members. We also allow the program assistance is two weeks prior to registration opening purchase of day or week pass to 'try out'our facility and all we each session. Membership and Program assistance is made have to offer. available through our Annual Campaign fund. To make a donation please contact Melody at 503.862.4011, mdanner®ymcacw.org Non-Members will be permitted the use of a guest pass up to or contact us at ymcacw.org. 3 TIMES per calendar year. Once 3 guest passes have been used,the guest must purchase a day pass or become a facility member. This policy is effective during the calendar year from January to December. 503.625.9622 3 CHANGES, HOLDS, CANCELLATIONS ROCK WALL To facilitate a cancellation, membership on hold or change of Youth 5- 12 years of age must have an adult responsible for that account information, all requests must be made in person at the youth in the facility. A YMCA staff member must belay the climbers Welcome Center.All request forms must be completed no later or the wall is not open. than 5 business days before the draft date in order to make the change, hold or cancellation effective for the next draft. If TEEN CENTER you cancel your membership, you forfeit the registration fee paid. Youth in 6th-12th grade may attend the Teen Center without a parent or guardian. REFUND POLICY FOR CLASSES FITNESS TRAINING AREAS You have the right to cancel your registration for any class until the Youth under 14 years of age are not permitted in the weight/cardio class start date. To receive a refund (minus a $5 processing fee), training areas unless they have completed TEEN STRENGTH you must present your receipt and cancel your registration one TRAINING (ages 12-13) or YOUTH CARDIO (ages 8-13). Youth in • week prior to the starting date of the class. Cancellations received the Fitness Training areas must be ACCOMPANIED AND UNDER less than seven days prior to program start date will be charged a THE DIRECT VISUAL SUPERVISION OF A PARENT OR $10 processing fee if approved by a department director. Once the RESPONSIBLE ADULT AT ALL TIMES. ALL YOUTH MUST WEAR class begins, no refunds, transfers or credits will be issued without THEIR TEEN STRENGTH OR YOUTH CARDIO BADGE WHILE a written medical excuse. No class credits or refunds due to USING THE FITNESS TRAINING AREA. absenteeism.There are no makeup classes available due to Youth 14 years and older are permitted in the Fitness Training Area absenteeism. All refunds take three to four weeks for processing. without an adult. An equipment orientation is highly recommended. The Sherwood Regional Family YMCA maintains the right to cancel any class that does not reach minimum registration. POOL USE Source:Minimum Standards of Safety for YMCA Aquatic YOUTH MEMBER & GUEST POLICIES Activities All children are swim tested and are visibly marked before allowing All youth in our YMCA facilities under the age of 12 must be either the child into the managed body of water; no non-swimming enrolled and signed into a YMCA supervised program such as Fun Club children are allowed in the water above nipple line without a care (with an adult responsible for that youth on site at the facility),or a giver within arm's length unless the child is wearing an approved parent must ensure that this Member and Guest Youth Policy is followed PFD; all children using entry devices must also pass the while the youth is in the facility. manufacturer's suggested size requirement. All non-potty trained children must wear a reusable swim diaper. Children under the age of 8 must be within arms length of a responsible adult 18 years or FACILITY USE older. Children 8-11 years of age may be in the pool without an • Youth 14 to 17 years old are given full access to the facility. adult, however there must be an adult age 18 or older responsible • Youth under the age of 12 must have a supervising adult in the for that child in the building. Youth 12 and older may be in the pool without an adult in the building. facility. • Youth under 9 years of age must be under the direct EMPLOYEES supervision and control of their parent,legal guardian or a Source: Branch/Facility-Staff Youth Policy in Compliance designated YMCA staff person at all times. Direct supervision When YMCA staff members are on duty, all children of staff under is defined as the"parent must be participating with their child the age of 10 must be enrolled in a program while in the facility. at all times and be directly with the child." When utilizing a staff membership, staff members are required to follow and model the Member and Guest Youth Policy. LOCKER ROOMS Youth under 9 years of age must be under the direct immediate VOLUNTEER AT THE Y control of their parent, legal guardian or a designated YMCA Staff When you volunteer at the Y, you continue to strengthen our person in the locker rooms. Youth 5 years and under are allowed in community and move us all forward. Your gift will have a opposite sex changing rooms. meaningful, enduring impact right in your own neighborhood. At the Y, no child, family or adult is turned away. We recognize that for Our Family Changing Room is available for swimmers over the age of communities to succeed, everyone must be given the opportunity to S with an opposite gender caretaker. Use of Family Changing rooms be healthy, confident, connected and secure. For information about is encouraged. Please supervise your child with changing and volunteering contact Melody Danner at 503.862.401 1 or bathing needs. mdanner@ymcacw.org. ymcacw.org 4 MEMBER & GUEST CODE OF CONDUCT & YMCA LIKE US ON FACEBOOK RULES AND POLICIES Find the Sherwood Regional Family YMCA All YMCA members and guests must follow the YMCA Members (www.facebook.com/SherwoodYMCA) and LIKE us Code of Conduct and all YMCA rules and policies. Enforcement of on Facebook. You'll be the first to know what's the policies and rules will be handled by the management (Building happening. Supervisors, Program Directors, Instructors, Senior Management Staff and other designated staff). Modifications to the policy may NATIONAL VISION, LOCAL IMPACT be made by individual facilities based upon the facility design and The Sherwood Regional Family YMCA is so much more than just programs offered. Modifications must be approved by Association us. In fact, the Sherwood Y is a branch of the YMCA of Leadership. In no instance shall a modification set a lesser stand- Columbia-Willamette, the Portland area YMCA association. The and than the policy as stated herein. YMCA of Columbia-Willamette is one of nearly 2,700 Y's across CELL PHONE USAGE America that are joined together to make a greater impact in our Please be courteous to your fellow members and limit cell phone communities. conversations to the main lobby of the facility. Any use of cell phones is prohibited in locker rooms and changing areas. To Every dollar you give will stay in Sherwood, benefiting people of protect our members and guests use of recorders, cameras, cell all ages in the community you care about. But by making a phone cameras or any other visual recording devices are not difference here, you also become part of a collective effort to allowed within the YMCA without the express consent of the impact communities nationwide. Executive Director. If you have any questions, please contact member services. Thank you. CLEAN, PAINT, UPGRADE August 30-September 14 :,,._ :----______ j Maintaining our facility is important to us here at the Sherwood YMCA. Every year we set aside time at the end of the summer to do annual maintenance where there is a need. We are required annually to shut down the pool by the state for service. We take advantage of that time to attend to other areas of the facility that could use some care. At the time of print we are still -t,; working on where those areas will be or how it will effect our members, but Y. .. you can be sure that we will do our best to keep the down time to a minimum. • Thank you for your patience while we work to upgrade those areas we feel 1 • • need it the most. We look forward to serving you when we have completed our annual maintenance. .- , Illt s I.711117:414 1 .,.... --,. ,••••• t Iii .A +.►;, .. r . t.- I I; vr „ • �� I i .. I w 503.625.9622 5 YOUTH DEVELOPMENT AQUATICS POOL NOTES POOLATES OPEN SWIM INFORMATION This class will improve your core strength and balance with a mix of Children under the age of 8 must be within arms length of a responsible Dilates and yoga in the water. adult 18 years or older in the water. Children 8-11 may be in the pool without an adult,however,there must be an adult age 18 or over POWER MUSIC responsible for that child in the building. Designed for building strength,stamina,flexibility,range of motion, FAMILY SWIM cardio workout,coordination and balance.This high intensity class is set to music. Promotes family activities. All children 17 years and under must be accompanied by an adult in the water. SilverSneakers® Splash PRESCHOOL PLAY Activate your aqua urge for variety! SilverSplash®offers LOTS of fun and shallow water moves to improve agility,flexibility, and Open to parents with children 6 years and under. cardiovascular endurance. No swimming ability is required and a special SLIDE HOURS SilverSneakers®kick board is used to develop strength,balance and coordination. The slide opens 15 minutes into Open and Family Swim. The slide closes 15 minutes prior to the end of Open and Family Swim. The slide ARTHRITIS H2O EXERCISE may be closed if the pool is at capacity or limited lifeguards. The Arthritis Foundation Aquatic Program allows you to exercise without putting excess strain on your joints and muscles. The gentle COMMUNITY FAMILY TIME activities in warm water,with guidance from a trained instructor,help Free and open to all facility members and community families. Join us improve strength and flexibility. Participants enjoy decreased pain and twice a month in the pool for community swim. Your kids can enjoy stiffness. Swimming is not required. riding down the slide,watching water buckets and splashing in the fountains. All guests must present photo ID and complete our guest DEEP H2O EXERCISE waiver. Parents are required in the pool. Age: Families Fee: Free to Full body water aerobic class with no impact to the body. Participants all Schedule: 1st Friday and 3rd Saturday. See online Pool Schedule should be comfortable in deep water. for times at www.ymcacw.org. "Note: Preschool,Family Swim and Open Swim. PRE & POST NATAL FITNESS A medically approved program of stretching,muscle toning and aerobic TOP POOL RULES activity done in the water. Low intensity class. Medical release 1. Parents must stay within arms reach of children under the age of 8. required. Must be at least 13 weeks into pregnancy. Program 2. Shower before entering pool. Participants $60. 3. No diving in pool. 4. No running on pool deck. SHALLOW WATER WORKOUT 5. Coast Guard approved jackets only-no water wings. A high-energy class for those who want an aerobic workout. 6. No street shoes on deck. 7. No catching at bottom of slide. AQUAFIT 8. No sitting on fountains. An intense class that contains deep& shallow water elements involving 9. Must wear plastic reusable swim diapers for all non-potty aerobic exercise with strength components. trained children. AQUA ZUMBA WATER FITNESS CLASSES Splash your way into shape with an invigorating low-impact aquatic Please see the Welcome Center or our website(ymcacw.org)for all exercise. Known as the Zumba® "pool party",the Aqua Zumba program current schedules for water fitness classes. All water exercise classes are gives new meaning to the idea of a refreshing workout. Integrating the free to members and follow the same session dates as all programs. Zumba philosophy with traditional aquatic fitness disciplines,Aqua Age: 14 and older. Zumba® blends it all together into a workout that's cardio-conditioning, body-toning,and most of all,exhilarating beyond belief. Program Participant drop in fee$12 per class ymcacw.org 6 AQUATICS SUMMER CAMPS LIFEGUARD TRAINING A Q AMERICAN RED CROSS LIFEGUARD TRAINING Come wearing your swim purpose of the ARC Lifeguard course is to provide entry-level• suit, bring a snack and be ! �pl— • lifeguard participants with the knowledge and skills to prevent, 1. ready for fun! Each session >^" ."•r 4111.. iP recognize and respond to aquatic emergencies and to provide care contains safety and for breathing and cardiac emergencies, injuries and sudden illness swimming lesson elements. n. 1104 , 4 ;, until emergency medical services personnel take over. All participants must be !' Prerequisite Skills: Swim 300 yards continuously demonstrating - picked up in the conference /16= breath control and rhythmic breathing. Tread water for 2 minutes room at the end of camp. :• using legs only. In 1 minute 40 seconds or less, swim 20 yards, Schedule: All camps run Monday-Friday, 1:00-4:00 pm Fee: surface dive 7-10 feet to retrieve a 10Ib object,return to start and Members $85, Program Participants$160 (Fee includes a $10 exit pool. 100%attendance required for all class sessions. Upon supply fee) successful completion participants earn a 2 year certification in Lifeguarding, CPR/PR/AED and First Aid. Age: 15 years and up 7R. LIFEGUARD CAMP! Fees: Members $175, Program Participants $250 • In this camp you will learn to improve your swimming, treading Schedule: water skills and learn basic rescue techniques. Volunteer Class 1 opportunities available upon completion of the course. Age: 9+ June 9-13 Register May 9-June 9 Schedule: June 23-27 Registration: March 22-June 22 9:00 am-5:00 pm SEA MONSTERS! Class 2 What lies hidden below the surface of the ocean, in the dark August 18-22 Register June 10-August 18 depths of the sea? In this swim camp you will find out,through 9:00 am-5:00 pm crafts, activities and a mini swim lesson. Age: 6+ Schedule: July 7-11 Registration: March 22-July 6 HATCHLINGS: PRE-COMPETITIVE SWIMMING This pre-competitive swim program is for those interested in WATER SPORTS! competitive swimming and all that goes with it. Swimmers must be able Who thought water sports was just water polo? In this swim to swim the length of the pool with the freestyle and backstrokes. This camp you will explore all sorts of water activities,including is a summer only class that runs for 10-weeks. Age: Suggested for synchronized swimming,relay races,water fights,and yes,water Guppy/Starfish and above swimmers. Fee: Members$120,Program polo. Age: 8+ Schedule: July 14-18 Registration: March Participants$160 Schedule: Tuesday&Thursday, 2:15-3:00 22-July 13 Registration: March 22-June 22 LITTLE MERMAID! SHERWOOD Y DRAGONS Under the sea is a great place to be! You can become a little The Sherwood Y Dragons is a family mermaid or merman in this magical camp! Imaginations run wild oriented swim team. The club enjoys the through crafts, activities and a mini swim lesson. Age: 6+ benefits of being affiliated with both YMCA and USA Swimming. The Schedule: July 28-August 1 Registration: March 22 July 27 coaching staff and the staff of the Y are dedicated to helping Dragon swimmers build lifelong skills in and out of the water. Swimmers are MARINE BIOLOGY! often top students and dedicated community citizens because of the Science and the sea,what could be better? In this swim camp it commitment,dedication,time management and leadership skills that are learned in competitive swimming. The team offers training groups to fit is all about real creatures found in depths of the ocean,explore each individual's abilities and goals. The first requirement to the lives of some of the most common and uncommon creatures. membership is that each swimmer must be a facility member. There are Also includes a mini swim lesson. Age: 8+ many options to choose from and many families choose to join so that Schedule: August 4-8 Registration: March 22-August 3 all may exercise during training times. Team fees vary with each training group;annual USA Swimming Fees apply. Tryouts for the team occur on selected Saturdays when the team is in town or by VOLUNTEER SWIM INSTRUCTORS appointments. See the Swim Team Calendar on our website. For more Would you like to be a part of the swimming lesson program at the information contact Coach Deb Mandeville at 503.862.4014 or Sherwood Y? We have training available for anyone 12 and up. If dmandeville®ymcacw.org. you love the water and working with kids,we would love to have you join us. Learn the skills necessary to teach all of our levels and MASTERS SWIM PROGRAM Y join Y assist with classes.This is also a great opportunity to build a new The Master's Swim Program is a coached activity designed for anyone career. For more information contact Esther Killam at who would like to participate in up to four workouts a week. All skill 503.862.4013 or ekillamalymcacw.org. levels are welcome. It's fun,it's work and it's rewarding. For more information contact Sherwood YMCA swim team coaching staff at 503.86 2.4014. 503.625.9622 7 SWIM CLASSES GUPPY Must be able to swim front crawl, sidestroke and back crawl without assistance for 15 yards and be able to float on front and back for GROUP SWIMMING LESSON INFORMATION 15 seconds. Will work up to swimming the length of the pool. • Classes that do not meet minimum registration of 3 swimmers Elementary backstroke and breaststroke are introduced. can be cancelled or combined. Age: 6-12 yrs • Make sure you shower your child before class. MINNOW • Please no goggles for Pre-Pike, Pike and Polliwogs. Must swim front crawl with side breathing, back crawl in good form, • Please have long hair tied back, swim caps welcome. sidestroke and elementary backstroke for 25 yards. Work on swimming multiple lengths of the pool. Age: 6-12 yrs • There are no make-up classes available due to absenteeism. FISH • Credits and refunds will be issued for medical reasons with a Must swim 50 yards of front crawl, back crawl, basic backstroke doctor's note. and 25 yards of breaststroke and sidestroke. Butterfly stroke is introduced.Age: 6-12 yrs 11 Please review our full credit/refund policy on pg. 4. PARENT/CHILD SWIM LESSON PROGRAM FLYING FISH This program promotes water enrichment and aquatic readiness Must swim laps of front crawl,back crawl, breaststroke,sidestroke and activities for children and their parents or other trusted adults. Families elementary backstroke with good form.This class is used to perfect the learn safe and fun ways to swim together. Age: Parent/Child 1,6 previously learned strokes. Age: 6-12 yrs months-2 yrs; Parent/Child 2, 2-3 yrs **All non-potty trained children SHARK must wear plastic reusable swim diapers. Must swim 100 yards using all four basic strokes in good form. PRE-PIKE Endurance and lifesaving skills are emphasized in this class. This is the class for the child who will be experiencing the water for the Age: 6-12 yrs first time and/or learning to work with an instructor. Participants will TEEN SWIMMING LESSONS work on water adjustment, swimming skills and understand the class environment and expectations.Class is limited to 4 students. Learn to swim or improve your skills. Any level welcome. Age: 3-5 yrs Age: 12-16 yrs PIKE ADULT SWIMMING LESSONS Student should be comfortable in the water. Can move toward a Learn to swim or improve your skills. Any level welcome. target and will go under water. Student will learn to float on front Age: 17 and up and back and learn the front, back and side paddle. Preschool Pike is equivalent to school age Polliwog. Age: 3-5 yrs SummerSPLASH June 1 6-20 EEL SummerSPLASH is a r _ Must have ability to float on front and back without assistance for nationally recognized ` 15 seconds. Swim on front, back and side 10 yards without YMCA community assistance. Preschool Eel is equivalent to school age Polliwog. water safety event t Age: 3-5 yrs open to �l RAY everyone! Each ses- Must be able to swim front crawl and back crawl with arms out of sion contains safety the water without assistance 15 yards. Front and back float for 20 and swimming lesson seconds. Will learn basic backstroke. Preschool Ray is equivalent to elements. All swim levels are available. 1 school age Guppy. Age: 3-5 yrs Fee: $10 per person. STARFISH Registration opens: April 26 during Healthy Kids Day Must swim front crawl with side breathing, back crawl, side stroke and elementary backstroke for 25 yards. Preschool Starfish is AM Session #1: 9:15-10:25 am equivalent to school age Guppy. Age: 3-5 yrs AM Session #2: 11:15 am-1 2:25 pm POLLIWOG PM Session #1: 5:1 5-6:30 pm PM Session #2: 6:00-7:15 pm Beginning level, no previous swimming experience needed. Floating and arm strokes are introduced.Age: 6-12 yrs ymcacw.org 8 SWIMMING LESSONS Session 4A: June 23-July 3 Register: March 22-June 22 PRIVATE & Fee: Members $50 Program Participant $100 SEMI-PRIVATE SWIM LESSONS • One on One Instruction Session 4B: July 7-17 Register: March 22-July 6 • One on Two Instruction Fee: Members $50 Program Participant $100 • 30 minute classes • Build confidence with smaller classes and working on Session 4C: July 21-31 Register: March 22-July 20 individual needs of your child Fee: Members $50 Program Participants $100 • Work it around your schedule Session 4D: Aug 4-14 Register: March 22-August 3 Members: $20 per private lesson or $25 for semi-private lesson with 2 students Fee: Members $50 Program Participant $100 Program Participants: $30 per private lesson or $37.50 for Session 4E: August 18-28 Register: March 22-August 17 semi private lesson with 2 students Fee: Members $50 Program Participant $100 Contact Esther Killam at ekillam®ymcacw.org or 503.862.4013 for more information Session Saturday 1: June 29-July 20 Note: Swimmers must be at similar swim levels for semi- Register: March 22-June 28 private lessons. Fee: Members $25 Program Participant $50 BUILD YOUR OWN CLASS Does our current session schedule not work for your family? Session Saturday 2: July 27-August 17 Gather 3-4 swimmers close to the same swimming ability and Register March 22-July 26 we can help you put a class together. Classes are scheduled Fee: Members $25 Program Participant $50 once the session has begun and are 30 minutes long. Purchased classes must be completed within scheduled session Schedule subject to change due to enrollment. Classes not meeting dates. Contact Esther Killam at 503.862.4013 or ekillam® a minimum of 3 registered students is subject to cancellation. ymcacw.org for more information. Age: Preferred 3+ Fee: Please use the wait list feature if a preferred class is full. This will Facility Members $8 per class per child, Program Participants help us know if additional classes are needed. $12 per class per child Schedule: Schedule between For more information about Aquatics programs contact Shannon instructors and families within session dates. Harrell at 503.862.4013 or sharrell®a ymcacw.org AM classes Monday-Thursday 2 week sessions Saturday only for 4 weeks 9:00-9:40 Pre-Pike Pike Ray Guppy 9:15-9:55 PrePike Pike 9:45-10:25 Pike Eel Polliwog Minnow Eel/Ray 10:00-10:40 Parent/Child 1 10:30-11 :10 Pre-Pike Polliwog Guppy Fish/Flying Pike Fish/Shark Adult/Teen 1 1:15-1 1:55 Pike Eel/Ray Polliwog Guppy 10:45-11:25 Parent/Child 2 12:00-12:40 Pre-Pike Eel Guppy Minnow Guppy Polliwog PM classes Monday-Thursday 2 week sessions 11:30-12:10 Minnow 4:00-4:40 Pike Eel Ray Guppy Fish Flying Fish 4:45-5:25 Pre-Pike Pike Eel Polliwog 5:30-6:10 Pre-Pike Pike Polliwog Fish 6:1 5-6:55 Ray/Starfish Guppy Minnow Flying Fish/ Schedule subject to change due to enrollment. There are no make-up classes available due to absenteeism. 503.625.9622 9 YOUTH DEVELOPMENT All kids deserve the opportunity to discover who they are and • what they can achieve, under the guidance of adults who care 460 about them and believe in their potential. We see every interaction with young people as an opportunity for learning and development. 4 The best part of summer for Jonas is getting to partici- pate in sports camps at the Sherwood Y. Jonas' iemon mom says, "Jonas loves the challenge of climbing high- COMMUNITY PLAY TIME er, kicking the ball harder, Free and open to all members of the community and the YMCA. and running faster than he Join us for a fun night of movies,rock climbing and more! did the day before. I, on All activities begin at 7:00 pm unless otherwise noted. the other hand, am so wax thankful for the caring • Rock Climbing, September 19 relationships he forms with • Harvest Festival, October 25 staff and other kids and ' Community Movie Night, November 7 that the values we have at � t • home are reinforced at the 4_� Y". OUR CAUSE We believe Sherwood can be so much more. Every day, we take on the challenges that will shape our community's future-challenges like the academic achievement gap, childhood obesity, and the diabetes epidemic. Because we believe everyone has the power to make their lives and community better, we open our doors to all-no matter who they are or where they come from. Together with our 11,000 members, our 150 volunteers, and our friends and partners throughout the community, we make Sherwood stronger by focusing on three priorities: youth development, healthy living and social responsibility. CREATIVE PARTNERSHIPS: Achieving More Together The Sherwood Regional Family YMCA is so much more than just one organization. An incredible range of partners join us in taking on challenges that are larger than any single organization or community. In the mid-90's, fast-growing Sherwood was in need of indoor recreational space, a pool, workout space and a place for indoor sports. As community leaders considered partnering with organizations to fill this need, one thing was apparent, the partner organization would need to hold high the same values as the community-family, health, commitment to youth, and a strong sense of responsibility to the community. It was with this in mind that the City of Sherwood approached the YMCA of Columbia-Willamette with a proposal to operate a new branch in Sherwood. The citizens of Sherwood passed a bond to build the facility and the YMCA committed to overseeing operations and programming. In September of 1998, the doors of the Sherwood Regional Family YMCA opened. Sixteen years later, this partnership is still strong. This commitment to Youth Development, Healthy Living and Social Responsibility brought the Y to Sherwood and is the reason our partnership has built a stronger Sherwood. 10 ymcacw.org TEEN CENTER FREE TO EVERYONE MIDDLE SCHOOL DANCES The Sherwood Teen Center is FREE to all 6th-12th graders and a YMCA Don't miss our monthly school dances. We provide the music, membership is not required to visit. Active members of the Teen Center lights and snacks;you provide the energy! To participate, you may be eligible to use the main YMCA facility. Contact Teen Center Staff must bring photo ID (YMCA card, school ID, state issued ID) or be for details. The Teen Center offers free bus service daily from Sherwood physically accompanied by a parent/guardian. For more Middle School and the Sherwood Charter School. Students attending information contact Teen Center Staff at 503.825.9622. Age: LRMS and SHS can check with the school office about school buses that Grades 6-8 Fee: $8 per student, bring a can of food and pay $7 will drop students near the YMCA. Beginning in May,5th graders may (YMCA membership not required) Schedule: Dances will begin begin attending the Teen Center. The Teen Center and its activities are again in September. ever changing and evolving to meet the needs of the teens in the com- munity. If you have an idea for a program,after school activity,dance BABYSITTER'S TRAINING or anything else,let us know! Teen Center Contact: 503.825.9622 This class is designed to teach preteens and teens the fundamen- Age: 12-18 (1 lyr olds if in 6th grade). tals of babysitting. This 7-hour class includes interview skills and WHAT'S FOR ME AT THE TEEN CENTER? child development, as well as rescue breathing and first aid for infants and children. Upon completion, participants will receive a Book Club Summer Movies Red Cross certification. Please bring a lunch and pen or BBQ P52 pencil. Age: 11-14 Fee: Facility Members $50, Program Rock Wall Climbing XBOX 360 Participants $65 Schedule: Wednesday,June 18, 9:00-4:00 pm; Basketball Youth Advisory Council Wednesday,July 16, 9:00-4:00 pm; Wednesday, August 20, 9:00- Ping-Pong Wii 4:00 pm Foosball Winter Hawks Floor Hockey BABYSITTER'S BOOTCAMP Pool Football Join us for four days of intense training for babysitters and Ultimate Frisbee Homework Club babysitters-to-be. Participants who complete this course will be Air Hockey Service Projects certified by the American Red Cross in Babysitter's Training, First Tournaments Computer/Internet Aid and CPR for infants and children. Participants will also get Stationary Bikes Dances hand-on experience working with kids, obtain the skills necessary Mentorship Self-Defense Classes to build a babysitting business, and create a babysitter's kit. Fitness Training Sport Court Activities Please bring a lunch and pen or pencil. Age: 11-14 Swimming And much, much more... Fee: Members $100, Program Participants $120 Schedule: July HOURS OF OPERATION 28-31, 9:00-1:00 pm daily Monday-Friday 12:00-6:00 pm in the summer. C R EAT I V E PARTNERSHIPS Saturday/Sunday Closed HOMEWORK CLUB One Friday a month over 200 ` Aunt, Whether you are looking for a quiet place to finish your assignments, middle school students gather at the Sherwood Y to dance, or a little extra help,the Teen Center homework club is the place for listen to music, connect with you. Our staff exercise their wide variety of talents and do their very H�M1.... > rim each other and fight hunger in best to help students complete their homework. They offer that extra Sherwood!! At every dance the sit encouragement and support that students need to get their work Y reduces the entrance fee for done. Daily from 3:00-6:00 pm during the school year. students who bring non-perishables to donate to Sherwood Helping Hands Food Bank. facebook LIKE US ON FACEBOOK Together, the Y and many other area organizations and schools Come find the Sherwood Teen Center and LIKE us on bring in 25,000 pounds of food each year, which Helping Hands Facebook. You'll be the first to know what's going on. distributes to families in need. With partners like these, we have the power to make Sherwood stronger. 11 1 FAMILY TRIATHLON August16 Join us for the 7th Annual Family Triathlon! • 10:00 am 41111tifr _ - • $ 15 individual, $40 family of 4 ($5 each additional family member) • Register by July 16 for T-Shirt til9 • www.sherwoodtri.com 4 • Day of race registration 9:00 am .,` _ +1 --- ' • Fee day of registration $20 individual, $45 family of 4 I.- I Bring the whole family to Swim, Bike and Run i ,R ` `� 4 in the Rookie or All-Star course. - , . `Tel 0. `� - CREATIVE PARTNERSHIPS: .1.'4 ?.''' Achievin More To ether ,a - ti. 9 9 7. - ••:• The Sherwood Family Triathlon has become a summer staple for the.. - "° A ._. residents of Sherwood. Six years ago a , ..,, * , s ' .• It Z" group made up of representatives from ■ • , Sherwood Charter School and the la - ∎. • Sherwood Y developed the Triathlon as c4 ,'l a fundraiser for both organizations. Since then, the Triathlon has become so 4 much more; it has become a way for families and individuals to connect while I. actively pursuing health. . ;a t` 12 COMMUNITY BBQ 1 August16 . , .,. • ,_.: ...., ,,,,,,- ,. , _ _•...,, 01,..„,,„, Celebrating 16 years of serving Sherwood �� • Open to everyone in the community! T , ` - . ▪ FREE! • 11 :00 am- 1 :00 pm A. -fi, ' • Food, Family and Friends! -- IL .•_ vih f • '*- _ S. • ems` i r/- eip,„...^ 4 I . u / - , /' • n allibk..""4* 1 ‘1/4..it , , ...th, . Sherwood one the Move Week - , � ill : 1I . August 16-24 � � __.4• Kick off the week with the Family I 'k it.t Triathlon and then keep moving �4 400* into a healthy lifestyle all week ‘,....... 4, , ..„.,:, long through more activities at Irv,/'► j it the Y. t , 503.625.9622 13 YOUTH PROGRAMS Y SUMMER SPECIALTY CAMPS HIP HOP DANCE CAMP Age: K-2nd grade, 3rd-5th grade This summer camp brings the style and fun of Hip-Hop to youth! An Fee: Facility Members $80, $25 per day; emphasis on the fundamentals of hip-hop dancing through lessons Program Participants $130, $40 per day which are designed for kids to have fun, learn new moves and meet Schedule: Monday-Friday, 9:00 am-1:00 pm some cool new people in the process. Not only will the participants be introduced to the structure of dance routines, but they will also be introduced to their own personal style through fun dancing Week Dates K-2nd Grade 3rd-5th Grade activities. So remember, when it comes to this summer: Don't just stand there, BUST A MOVE! 1 June 16-20 Basketball Cheer/Ballet & CHALLENGER SOCCER CAMP Flag Football This soccer camp provides the young player the opportunity to receive high-level soccer coaching from a team of international 2 June 23-27 Lego Engineering Rock Climbing experts. Each day includes individual foot skill,technical drills, tactical practices, small-sided games, etc. The coaching staff provides your child with lessons in self-discipline, good 3 June 30-July 4 Rock Climbing Soccer sportsmanship and respect for others and the game. Dates: June 23-27 Ages: 3-4 Fee: $83 Schedule: 9:00-10:00 am 4 July 7-11 Gamesapalooza Lego Engineering Ages: 4-6 Fee: $97 Schedule: 10:30 am-Noon Ages: 6-12 Fee: $130 Schedule: 1:00-4:00 pm 5 July 14-18 Soccer Gamesapalooza LITTLE CAMPERS This camp explores your child's creativity through art projects and 6 July 21-25 All Ball Dodgeball activities using music. We will also do fun gross motor skills to keep our bodies in motion. Each class will have an art project, music time, physical activities on mats and story time. Choose one 7 July 28-Aug 1 Hip Hop Dance Basketball or all the weeks!! Age: 3-5 yrs Fee: Facility Members $35 per session, Program Participants $55 per session 8 Aug 4-8 Basketball Hip Hop Dance Schedule: June 23-26,July 7-10,July 21-24, August 4-7 JUNIOR SPORTS 9 Aug 11-15 Rock Climbing Soccer This is an introductory class that focuses on fun and the basics of different sports. Games, skills and confidence are the goals of the 10 Aug 18-22 Flag Football & Rock Climbing program. Session dates:June 30-July 3, (2 days soccer, 2 days Cheer/Ballet hockey), August 11-14 (2 days basketball, 2 days flag football) Age: 3-4 yrs Fee:Facility Members $25, Program Participants $40 Schedule: Monday-Thursday, 9:00-9:45 am, minimum of 4 NEW! BALLET/CHEERLEADING CAMP participants, maximum of 10 Campers will learn stunts,jumps, cheers, and chants for the SCHOOL AGE cheerleading portion of camp, as well as new ballet steps,jumps and Free program for kids while parents work out. Activities include turns. Please wear tennis shoes and comfortable attire. Ballet group games, crafts, sports, outside play and more. Parents must shoes welcome, but not required. remain in the building. For reservations please call 503.862.4029. GAMESAPALOOZA Maximum of 16 children. Drop in welcome if space is available. Age:6-10 yrs Fee: FREE Schedule: June 16-August 29, Monday Enjoy a week full of games,activities and friendly competition. -Friday, 8:00-11:30 am You'll make a team flag, come up with a team cheer and have fun all week playing games that focus on having fun, developing GYMNASTICS sportsmanship, and learning to be a team player. You'll enjoy new games as well as old favorites including tag, tug of war, kick ball, No experience required. This class offers a basic introduction to run relays and lots more! forward rolls, cartwheels, handstands and more. Fee:Facility Members $50, Program Participants $80 Age: 5-7 yrs Schedule:Wednesday, 4:00-5:00 pm Age: 7 and older Schedule:Wednesday, 5:00-6:00 pm 14 ymcacw.org MINI MOVERS 1 FUN CLUB Free program for kids while parents work out.Activities include Children are introduced to ballet, tap and movement using a positive group games, rock wall, sports, swimming and more. Monthly conceptual approach. Apparatuses such as scarves, streamers, schedules are available in the lobby and online. Parents must remain parachutes, musical instruments, and poi balls are used to develop in the building. For reservations, please call 503.862.4029. Fun skills in a fun-filled environment. Age: 3-4 yrs Fee: Facility Club allows a maximum of 15 children. Drop-ins welcome if space is Members $50, Program Participants $80 Schedule: New Time! available. Age: 5-10 yrs Fee: Free to Facility Members Monday, 5:1 5-6:00 pm;Wednesday, 11:15-Noon Schedule: Monday-Friday, 4:00- 7:00 pm MINI MOVERS 2 MIGHTY MIGHTS KARATE Age: 4-5 yrs (must have six months of dance or invitation from Mighty Mights Karate focuses on teaching skills that are the instructor) Fee: Facility Member $50, Program Participant $80 foundation of most martial arts. Skills are taught with methods Schedule: Wednesday, 12:15-1:00 pm suitable for preschool children. Class provides an atmosphere that teaches respect and courtesy in a fun and safe environment. Classes PRE-PRIMARY BALLET are taught by Mr. Mark Montoya, a 3rd degree Black Belt. Mr. Leap your way into beginning ballet as you refine skills that help Montoya has been teaching at the Sherwood YMCA for over ten with balance and posture. Ballet shoes are useful, but not required. years. Age: 3-5 yrs Fee: Facility Members $32, Program Come and see how fun leaping, turning and flowing across the floor Participants $56 Schedule: Tuesday, 3:30-4:00 pm, 4:05-4:35 pm to music can be! Age: 2-4 years Fee: Facility Members $50, Program Participants $80 Schedule: Saturday, 9:00-9:45 am RY)UYU KEMPO KARATE Kempo Karate focuses on teaching skills that are the foundation of PRIMARY BALLET most martial arts. Skills are taught with methods suitable for Using techniques learned in the Pre-Primary Course, students children and adults. Class provides an atmosphere that teaches advance their skills. Ballet shoes are useful, but not required. respect and courtesy in a fun and safe environment. Classes are Expect to have lots of fun learning new ballet steps,jumps and taught by Mr. Mark Montoya, a 3rd degree Black Belt. Mr. Montoya turns! (Must meet the age requirement and have completed Pre- has been teaching at the Sherwood YMCA for over ten years. Primary Ballet or have invitation from instructor) Age: 5+ years Age: 6 and older Fee: Facility Members $40, Program Participants Fee: Facility Members $50, Program Participants $80 Schedule: $65 Schedule: Tuesdays, (6-14 yrs) 4:40-5:40 pm, (9-14) 5:45- Saturday, 10:00-10:45 am 7:15 pm, (14 & older) 7:15-8:15 pm LEGO ENGINEERING-SIMPLE MACHINES AIKI TE RYU FAMILY KARATE A fun way for your child to mix play with learning! Your child will have a This is a mixed martial arts class based on traditional forms such as chance to use his/her imagination building fun and simple models such Aikido, Tae Kwan Do and Ju Jitsu. This class can be done as a family as a seesaw,rolling vehicle,spinning top,raft and many more. By or as an individual. The purpose of a student studying Aiki Te Ryu playing and manipulating the models,children experience pulleys,levers, Karate is to encompass more than just learning effective self gears and wheels and axels while exploring energy,buoyancy and defense. Our curriculum teaches students the values needed to gain balance. Age: 4-6 years Fee: Facility Members$60,Program success in life. Through proper martial arts instruction, you will Participants $90 Schedule: Monday,8:00-9:00 am;Thursday, 5:00- 6:00 pm learn self discipline, respect for yourself and others, how to handle dangerous situations effectively, develop a true understanding of LEGO ENGINEERING- yourself and gain valuable character building skills that will last you ADVANCED SIMPLE MACHINES a lifetime. Age: 3 and older Fee: Facility Members $75 for the This class will introduce elementary students to key simple machines first family member, $10 each additional family member; Program concepts while building teamwork and communication skills. They will Participants $90 for the first family member, $10 each additional discover basic physical science concepts such as gears,pulleys,levers, family member Schedule: Monday & Wednesday, 7:00-8:00 pm, and wheels and axels through observation,reasoning,prediction and Studio 2 or Studio 3 critical thinking. Age: 7+years Fee: Facility Members$60,Program ROCK CLIMBING Participants $90 Schedule: Thursday,6:00-7:00 pm Climbers will learn techniques, knots, footwork, equipment safety, LITTLE ARTISTS commands and much more! Older climbers will also learn belay skills. Designed for the youngest artists and their parents/caregivers. Parents Climbers must wear closed toe athletic shoes or climbing shoes. All will work one-on-one with their children to guide them through the other equipment is provided. necessary steps to creating beautiful art. Classes will encourage basic Age: 5-9 yrs Fee: Facility Members $50, Program Participants $80 shape and color recognition. A great introduction to art,keeping all the Schedule: Wednesday, 4:00-5:00 pm mess in our studio and giving you artistic masterpieces to display in Private & Semi Private Lessons your home. Age: 2-4 years Fee: Facility Members$40,Program Private:$25 Semi-private:$30 ($15 per person) per session Participants $70 Schedule: Wednesday, 9:15-10:00 am Session: 1 hour time to be arranged. Contact Martin Rakers at 503.862.4027 or mrakers@ymcacw.org for more information. 503.625.9622 15 OPEN ROCK CLIMBING WHEN I'M IN CHARGE Come challenge yourself during Open Climb. Open to any facility Students discuss what to do when they are home without an adult. member 5 years and older. Climbers must wear closed toe athletic This is a great class for students who are home alone or with shoes or climbing shoes. All other equipment is provided. siblings after school. Participants will discuss safety, emergency Schedule: Monday & Wednesday, 5:00-7:00 pm, Saturday, 5:00- situations and how to get along with siblings or friends when no 6:30 pm adults are present. Parents are encouraged to participate in the last 'h hour of this course. Age:8-1 1 yrs Fee:Facility Members YOUTH INDOOR SOCCER LEAGUE $30, Program Participants $40 Schedule:Tuesday, Saturday, May Youth soccer at the Sherwood YMCA is for girls and boys ages 3-6 31, 9:30-Noon; Thursday,August 21, 9:00-1 1:30 am yrs old that are ready to learn the basics of soccer. Registration BIRTHDAY PARTIES begins July 9 and ends August 27. The League runs September 13- November 1. If you are interested in coaching, please indicate that Make your child's birthday extra special and have fun at the Y. Your on the registration form or contact David Parker at 503.862.4026 child can choose from the following themes-Swimming, Kid's Gym, Sports and Climbing Wall or come up with your own idea.Advanced or dparker@ymcacw.org. Age: 3-4 yrs Fee:Facility Members $60, Program Participants $80. booking is required.Contact Lauren O'Halloran at 503.862.4025 or lohalloran®a ymcacw.org. Age:All ages Fee:Facility Members$100 Practices and games will be on Saturdays. Kid's Gym& Sports,$120 Rock Climb & Swim;Program Participants Age: 5-6 yrs Fee: Facility Members $80, Program Participants $120;Kid's Gym & Sports,$140 Rock Climb & Swim Schedule: $100. Practice once per week with a game on Saturday. Saturday Noon-2:00 pm or 3:00-5:00 pm,Sunday 1:00-3:00 pm THANK YOU! Other days and times may be available. Thanks to our Youth Sports Sponsors for your support! ) I ` 2013-2014 Basketball Sponsors: Dutch Bros. Coffee J� 2014 Spring Soccer Sponsor: Dutch Bros. Coffee "� 2014 Spring Tee Ball: Bittner Dentistry for Kids. �' ,' TEEN SPORTS - Age: I 1-17 yrs, Fee:Free for Facility Members. Members of the _ community may purchase a Full Day Guest Pass. 1 Pick-up Basketball: Tuesday & Thursday 6:45 - 7:45 pm " ,411 Pick-up Volleyball: Thursday 6:45-7:45 pm " Schedule is subject to change due to Youth Sports practice t ADULT SPORTS YMCA CAMP COLLINS Age: 18 and older Fee: Free for Facility Members. Members of the Forty minutes from downtown Portland, situated on the banks of community may purchase a full day Guest Pass. the Sandy River east of Gresham, YMCA Camp Collins offers an exciting, safe community for young people to explore the Pick-up Basketball: Monday & Wednesday 7:45-9:45 pm outdoors, build self-esteem, develop interpersonal skills and make Pick-up Volleyball: Thursday 6:45-7:45 pm lasting friendships and memories. Programs include horseback trail rides, archery, swimming, campouts, group games, arts & ADULT CO-ED VOLLEYBALL crafts and more. Overnight Summer Camp entering grades 2-12, Day Camp entering grades 1-6, Teen Camps and Family Camps. Male to Female ratio should be even on the court (6 person maximum team on court) Age: 18 and older Fee:$270 per team YMCA CHILD CARE (rosters cannot exceed 10) Schedule:Tuesday evenings. League 1: June 24-August 12, Registration ends June 16 CHILD DEVELOPMENT PROGRAM VOLLEYBALL SKILLS SESSION The Sherwood YMCA operates a full-day child development center This is a program designed to learn the basic skills and rules for housed in the Sherwood Methodist Church. We operate programs volleyball,as well as practice teamwork and maintain your form all year for children 6 weeks to 12 years old. We are open from 6:30 am long. Each session will focus on one particular skill with a variety of to 6:30 pm weekdays. Financial Assistance is available. We provide drills,and then use that skill in game situations with teammates. Basic a loving, nurturing and curriculum filled environment. Call Sarah skills include passing,setting,serving(overhand and underhand),hitting Hopkins at 503.925.9602 or email shopkins�a ymcacw.org for and defense. (minimum of 5 participants needed to operate this class, more information or to set up a tour. Maximum of 12) Age: Grades 5-6,Grades 7-8 Fee: Facility Members AFTER SCHOOL PROGRAM $50, Program Participants $80 Drop in rate per clinic: Facility We offer after school care for children from Kindergarten through Members$10, Program Participants$15 Schedule: Sundays, 5-6th 5 grade. Bus service is available from all Sherwood Public graders 1:00-2:30 pm, 7-8th graders 2:30-4:00 pm Schools to the YMCA. Financial Assistance is available. Open until 6:30 pm weekdays. Call Sarah Hopkins at 503.925.9602 or email shopkins@ymcacw.org for more information. 16 ymcacw.org SOCIAL RESPONSIBILITY Giving back and providing support to our neighbors CHRISTIANITY EXPLORED Christianity Explored gives people time and space to think about the big questions of life and to explore the life of the person at the heart of the Christian faith,Jesus Christ. Over seven weeks, guests journey through the Gospel of Mark exploring the identity, mission and call of Jesus-who he is, why he came and what it r means to follow him. There is plenty of time to ask questions and Q `' , discuss the claims of Jesus and their implications for our lives. For 4. ; +x" more information, contact ce®countrysidechurch.com. Age: • Middle School and up Fee: Free Schedule: Will resume in the ,� ..` Fall, October 8-November 19, 6:30-8:00 pm TOASTMASTERS Join Toastmasters. Overcome your fear of public speaking in a - safe, friendly environment. Improve your job hunting skills, and your listening skills. Come experience our warm and friendly PROVIDENCE MOM'S GROUP environment. It's the fun it is! For more information call David at Moms with babies less than one year old discuss infant 503.625.1 708 or Carole at 503.590.9860. Age: Adults Fee: development, feeding, sleeping and much more. Network with other Free for guests, no obligation to join Schedule: Thursday, 7:00- working and stay-at-home moms. Drop in anytime. Age:New Moms 8:00 pm, Conference Room Fee: Free to all Schedule:Wednesdays, 10:00-1 1:30 am, Teen ROBIN HOOD GARDEN CLUB Center Join the Robin Hood Garden Club in partnership with the Sherwood VALLEY SLING BABES Regional Family YMCA to pursue your interest in gardening. Our mission: to promote interest and community awareness of plants, Caregivers of infants to preschoolers have fun learning and talking gardens and gardening through the sharing of skills, ideas and about anything and everything pertaining to baby wearing. Try on education. Where:Sherwood Senior Center (members and guests different popular types of soft structured baby carriers and discuss of all ages are welcome) When:Second Friday of the month, 9:00 the benefits for adult and child. Monthly meetings focus on safety, am coffee and social time, meeting starts at 9:30 am What:After hands-on troubleshooting, ongoing support, connecting and the business meeting, we have informative speakers with sharing. Drop-ins mid-meeting welcome. Age:Caregivers of infants information about interesting plants, gardens and events. In the to children. Children all ages welcome to accompany adults summer months, we tour gardens and nurseries in the area. For Fee: Free Schedule:Second Thursday of every month 10:00- more information, contact Jacki Dougan 503.625.7651. Fee:$15 Noon. per year (YMCA membership not required) FIRST AID/CPR/AED Learn lifesaving skills for adults, children and infants. Participants SOCIAL RESPONSIBILITY will learn how to recognize and respond appropriately to cardiac, breathing and first aid emergencies. Please bring a lunch. With our doors open to all, we work every day to bridge the gap Age: 14 and older Fee: Facility Members $55, Program that divide people and neighborhoods and to bring our cause to Participants $65 Schedule: Wednesday,July 23, 9:00-3:00 pm the people and neighborhoods that need us most. With our members, volunteers, staff and partners, we take on the most WELCOME TO THE YMCA urgent needs in our community and inspire a spirit of service in Join us as we explore the international organization that is the everyone we touch. YMCA. We will see where the Y got its start, discuss its impact in Our members, volunteers, supporters and staff demonstrate the our community and investigate the mission, purpose and Christian principles of the YMCA. Ages: 11 and older Fee: Free to all power of what we can achieve by giving back together. We serve Schedule: Thursday,July 10, 9:00-10:00 am as the hub of our community for friendships, family, fitness and faith. 503.625.9622 17 HEALTHY LIVING ACTIVE OLDER ADULTS Improving the nation's health and well-being ' r '� PARKINSON'S DISEASE EXERCISE PROGRAM Vir . I An exercise program designed to provide a safe, instructional environment for strengthening, range of motion and balance training for people with Parkinson's Disease. The goal is to improve 1 it 4�ry functional movement getting in and out of bed, getting up and down NV i� from chairs and walking. Techniques are taught to increase flexibility ej.__- . li 4' , and stimulate initiation of movement in order to reduce fall risk. w � Age: Anyone with Parkinson's Disease Fee: $30 Schedule: w, Mondays,` Mondays, 1:00-2:00 pm . I ; SilverSneakers® Jump-start your life with the many SilverSneakers® classes offered through Medicare supplemental insurance programs. SilverSneakers® Classic, SilverSneakers® Circuit, SilverSneakers® MOVING FOR BETTER BALANCE Splash and SilverSneakers® Yoga offer a wide variety of workouts to keep you fit. Moving for Better Balance is a falls prevention program that uses the principles and movements of Tai Chi in helping older adults improve NOTE: Both SilverSneakers® and Silver&Fit® include weekly fitness their balance and increase their confidence in doing everyday activities. Older adults overcome the fear of falling and fall less often classes designed to include a combination of aerobics, flexibility and resistance/strength training. as they live stronger, healthier, more independent lives by participating in the Moving for Better Balance program. Registration SilverSneakers® for 12 weeks is required and must be able to attend at least 75% of Splash the time. For more information contact Jo Anne Sallia at Activate your aqua urge for variety! SilverSplash® offers LOTS of fun 503.862.402 1 or jsallia®ymcacw.org Age: Seniors or adults with and shallow water moves to improve agility, flexibility and balance concerns Fee: Free (Facility Members Only) Schedule: cardiovascular endurance. No swimming ability is required and a special SilverSneakers® kick board is used to develop strength, Classes will resume in the Fall. balance and coordination. MOVING ON Silver&Fit® Moving On is the next step and opportunity for the Moving for Better Reshape your life with Silver&Fit® classes offered through Medicare Balance student to explore modified Tai Chi forms. Members will supplemental insurance programs. Includes weekly fitness classes continue to improve their balance and increase their confidence in that are designed for Silver&Fit® members and include a doing activities of daily living. Class is limited to 12 participants. combination of aerobics, flexibility and resistance/strength training. Age: Seniors or adults with balance concerns Fee: $35 Facility All members are welcome to attend. Members, $70 Program Participants Schedule:Classes will resume in Silver&Fit® ZUMBA GOLD the Fall. For seniors, Zumba Gold takes all the excitement from the original POWERING FORWARD Zumba Class and introduces it to the active older adult, the beginner participant,and other special populations that may need A Boot Camp for people with early onset Parkinson's Disease. This modifications to benefit from Zumba. This explosive program is program is designed to give the participants a challenge that designed so that everyone can do it! With its meringue, salsa,cha traditional PD classes can not offer. The class focuses on full cha, cumbia, belly dance, flamenco, tango and rock n'roll rhythms. functional movements using ropes, TRX, kettle bells, BOSUs, weights, Zumba Gold guarantees the usual and absolute thrill, but in a boxing and your body. Taught in an interval/circuit training style to safe-paced and effective format. Zumba Gold is much more than a keep you focused the class will encourage brain stimulation as well as total body workout. The "fitness-party" experience of Zumba Gold is challenge balance and stability. Be prepared to SWEAT! To get a celebration of life and is pure joy. started complete online form at ymcacw.org and click on the Powering Forward box. Age: Anyone with Parkinson's Disease Fee: Members $61, Program Participants $71 Schedule: Monday & Thursday, 6:00 -7:00 pm ymcacw.org 18 STRENGTH & CARDIOVASCULAR EQUIPMENT ORIENTATIONS FITNESS ASSESSMENTS An orientation is recommended for all new members and highly Set personal goals by knowing your fitness level. A YMCA fitness recommended for all members 14-18 years old. Participants are assessment includes: body composition, cardiovascular fitness, educated in basic exercise principles and how to begin a safe and flexibility, muscular strength and endurance. A Certified Fitness effective exercise program. Specialist will complete your fitness testing. This includes a Age: 14 and older Fee: Free to all Facility Members Schedule: Appointments available at the Personal Fitness Center computer that charts your progress. For information contact Katie Grimes at 503.862.4018 Age: 14 and older Fee: $35 Facility TEEN STRENGTH TRAINING members, $50 Program Participants; Body Composition $15 Facility This 2-hour course teaches 12-13 year olds how to use the fitness Members, $25 Program Participants Schedule: By appointment equipment safely and effectively upstairs only. This will help develop an appropriate workout for Teens. This class is REQUIRED for 12 WEEK PERSONAL FITNESS PROGRAM fitness equipment use by 12-13 year olds. After successfully This National YMCA fitness program guides the new or returning completing this class, teen members may workout in the fitness exerciser through a step-by-step, personal exercise program. area, WHEN ACCOMPANIED AND UNDER THE DIRECT SUPERVISION Wellness Coaches work with participants to develop a OF A PARENT OR RESPONSIBLE ADULT. Teen must wear Teen cardiovascular and strength training routine. Each participant meets Strength Badge when using the facility. Age: 12-13 yrs. Facility with a Wellness Coach during each phase of the 12 weeks to Members Only Fee: $35 Schedule: By appointment only, introduce more exercises. Orientation is required. Sign up at the 503.862.4030 Welcome Center. Age: 14 & older, 12 & 13 allowed with an adult Fee: Free to all Facility Members Schedule: Choose a time below YOUTH CARDIO ORIENTATIONS for your orientation. All orientations meet in the Conference Room, This 45-minute session is designed for youth ages 8-13, teaching Monday, 1 1:00-1 1:45 am;Thursday, 7:00-7:45 pm; Saturday, how to safely use cardio equipment. Upon completion of the course, 9:30— 10:15 am youth may use the cardio equipment and track WHEN EIGHT WEEKS TO WELLNESS ACCOMPANIED AND UNDER THE DIRECT SUPERVISION OF A A unique program emphasizing the eight essential good health PARENT OR RESPONSIBLE ADULT. Youth must wear their Youth practices for an active, healthy lifestyle.This class includes Cardio Badge when using the facility. Not necessary if completed discussions on new themes introduced weekly. We recommend Teen Strength Training. Age: 8-13 yrs Facility Members Only taking this class while participating in the 12 Week Personal Fitness Fee: Free to all Facility Members Schedule: By appointment only, Program. For further information, please contact Doreen Reed at 503.862.4030 503.862.4022 or dreed@ymcacw.org. Sign up at Welcome Center. ACTIVTRAX Age: 14 and older (or permission by instructor) Fee: Free for Are you bored with doing the same workout? Track your fitness and Facility Members, Purchase of book $10; Program Participants, $35 nutrition progress. Start with a strength test and a meeting with a plus book $10 Schedule: Tuesdays: July 1-August 26, 6:00 pm; Wellness Coach to assess your goals. You will learn how to read and Wednesdays: July 2-August 27, 11:15 am, use the workouts. Workouts can be printed out at the YMCA Kiosk or on your home computer (we provide you with a user name and SHERWOOD VOLKSWALKERS & MERRIWALKERS password). Each time you complete a workout, ActivTrax uses the Love to walk? Join the Merriwalkers and Volkswalkers once a month results to determine your body's current abilities and calculate its at the Sherwood YMCA Conference room for a monthly meeting. For potential for your next workout. This variety filled and personalized more information on meeting locations, club walks and activities fitness formula keeps you actively reaching for results! Sign up for check their website at www.sherwoodmerrywalkers.org Fee: Free to an appointment with a Wellness Coach at the Personal Fitness all Schedule:First Monday of each month 10:30 am Center. For more information, check out www.activtrax.com or contact Doreen at 503.862.4030 or dreed@ymcacw.org 19 503.625.9622 YSNAPS SPECIALTY WELLNESS PROGRAMS This program was developed with community members to create an ACUPUNCTURE AND CHINESE MEDICINE offering for the people in our lives with special needs. There will be Acupuncture supports your whole being by increasing circulation a variety of activities with an emphasis on exercise and socializa- and decreasing inflammation in muscle tissue, tendons, ligaments tion. Majority of the participants are adults. Age: 14 and older and joints. It can ease your nervous system and nourish your re- Fee: Facility Members $20 per session, Program Participants $30 serves to help your body thrive in your active lifestyle. per session Schedule: Tuesday & Thursday, 4:30-5:30 pm Where: At the Y Fee: Private $65 each treatment Schedule: Call Michelle Levendosky for appointment at 503.575.0593. Accepts HEALTHY all insurance,financial assistance available if needed. —1- - _ PERSONAL TRAINING LIVING ac ion. Achieve your 2014 fitness goals with a certified Personal Trainer. 1111111111111111111.111 - Our Personal Trainers can help you meet your goals by designing Health and well-being are all 'I programs to meet your specific needs. Whether you have weight to ,..:1-11.about balance. That's why ' L":„ lose, want help getting your program started, need to invigorate we help people and families 4. .� your current program, prepare for a sport specific event or just build and maintain healthy need motivation, our trainers can help design a safe, effective habits for spirit, mind and i • - i program for you. When you make a commitment to personal body in their everyday lives. training, you make a commitment to yourself! Age: 12 -Adult As an avid participant in the rr" '. Fee: Individual $60 1 hour, $250 Pkg 5, $500 Pkg 10 • •pick-up basketball program 2 person $75 1 hour, $280 Pkg 5, $550 Pkg 10 at the Sherwood Y, Scott Groups (3-4) $75 1 hour, $335 Pkg 5, $650 Pkg 10 was thrilled when the Give the gift of fitness. Gift Certificates for Personal Training and concrete flooring on the camps are available at the Welcome Center. basketball court was 1 replaced with a new floating APPETITE AWARENESS PROGRAM wood floor system. Not only does the new floor provide a Come explore this manageable and natural way of changing how superior playing surface, it lowers the impact on a player's joints. you relate to food. This program teaches you how to listen to Scott jokes, "The Y has kept me exercising into'old age.- your body and overcome binging,overeating and obsessions with By helping young people, adults,families and seniors from all food. This program will be both educational and interactive. We backgrounds improve their health and well-being, we build a will be using Linda Craighead's The Appetite Awareness Workbook stronger Sherwood every day. Our investment supports to relearn to recognize our real appetite signals, to practice individuals and families across all generations and financial ability effective emotional eating and to coach ourselves to "eat from by meeting people where they are and encouraging them to grow within" for life. Space is limited to 8 participants. Materials are into a healthier spirit, mind and body. included in the fee. Program is six weeks long. Class is led by Sara Sery, M.A., LPCi Age: 18 and up Fee: Facility Members $50, Program Participants $65 Schedule: Spring only, April 7-May 12 IL A 1 ft .fi'p , . • _ • . i 'VINO v. 20 ymcacw.org SUMMER RUNNING CAMPS The Sherwood YMCA offers Running/Specialty Camps: FITNESS CAMPS • Couch-to-5K for beginning runners ADULT & TEEN FITNESS CAMPS TRADITIONAL & INTERVAL STYLE BOOT CAMPS The Sherwood YMCA has developed numerous camps to meet the All sessions offer challenging and dynamic total body workouts. needs of its diverse population. Cardio and Strength conditioning are achieved using a variety of free weights, machines and traditional boot camp drills. Sessions A minimum of 4 participants per camp is required. may be held indoors and outdoors, weather dependent. While all Camps are considered small group personal training. fitness levels are encouraged to participate, members should be free Sign up for camps at the Welcome Center Fee: Facility Members of physical limitations, which could prevent them from running/fast Only, $80 per month, Unlimited Camps Schedule: Contact Katie walking,jumping and lunging. 4-6 participants per group. Beginner Grimes at 503.862.4018 or kgrimes@ymcacw.org to Advanced. HOW TO BUILD YOUR OWN FITNESS CAMP AQUA BOOT CAMP • Gather 4 YMCA Members Workout in the pool! Get a cardio workout in the water with less • Request a Trainer impact on the joints. The resistance of the water provides muscle • Request a time/day schedule strength and endurance training. Ankle culls add extra resistance for increased muscular strength. Exercising in the water enhances • Tell us what kind of training you are interested in experiencing. flexibility, core strength and balance. For more information about all fitness programs, contact Katie Grimes at 503.862.4018 or kgrimes@ymcacw.org TRX SUSPENSION AND ROPES CAMP STRENGTH TRAINING In TRX Suspension Camp, participants will be taught functional Strength training for men & women will focus on a progressive exercises that build strength, flexibility, core stability and approach to building strength and definition through the use of endurance.TRX suspension training harnesses your own bodyweight machine, free weights and own body weight mediums. to create resistance as you workout. The TRX design allows you to adjust the degree of difficulty regardless of your fitness level, age or fitness goals. Camps will use both the TRX and ropes for a full body workout. — 6 rti f-w H}yas .•.. -'1 i • ___ . I `. w.i.�i 3 .› . VI -411lik , • .,, •• . 4,1,„ lir i 11111Pft- \ ` _ ♦> -•.f Lam' ..w J f x al 1 F 503.625.9622 .4-4r PILATES iz =� Pilates is a method of toning and strengthening the core muscles ' rrr without adding bulk. It is done primarily on the floor and focuses on + :~ w the abdominal muscles in a flowing format. Pilates offers a 4 progressive workout for beginners to elite athletes. / STEP - ' a � Using a bench to add more intensity and cardiovascular challenge, • 1'" t _. _ _ step aerobics offers an incredible workout that is fun to learn. Basic Step has simpler footwork for those just learning or those who want a more athletic class. The Abs class is 15 minutes of IIIP �' ` core work prior to step. GROUP FITNESS YOGA (BEGINNING TO INTERMEDIATE) Yoga combines strength,flexibility and balance. It is a physical CLASSESworkout for the entire body with the bonus of stress reduction and relaxation. Beginning Power Yoga: Poses flow in a faster pace. All Group Exercise classes are free to members.Please see the Welcome ZUMBA® Center for current schedules of all group fitness classes.The Group An aerobic, hypnotic,fast-paced dance class with awesome music Exercise Schedule can be found online at www.ymcacw.org designed with simple moves and plenty of energy. Everyone Fees:Free for Facility Members,Program Participants: Drop In Fee$12 welcome.Join the party! Zumba Gold is for beginners and seniors to experience the fun at a simpler, slower pace. BODY BLITZ Ramp up your cardio with this class. This high intensity cardio class is ZumbaKids® infused with interval training,plyometric drills and body weight ZumbKids®is a dance-aerobic class for kids ages 8-13. Gain dance resistance that make this a workout your body will not forget,but you'll skills,build confidence and have a total blast in this fast-paced, love the results! energetic class.Ages: 8-13. Schedule: Monday, 4:45-5:45 pm CARDIO KICK A fast-paced use of kicks,punches and blocks that work the heart and R.I.P.P.E.D.® sculpt the body.Kick and punch your way through an exhilarating The One Stop Body ShockT" is a"Plateau Proof Fitness Formula" "knockout"session. that helps you to create continuity,consistency and challenge in each and every R.I.P.P.E.D. class. It is Plateau Proof, because each CIRCUIT EXPRESS component of the workout provides a uniquely different emphasis A fast and efficient workout using a combination of tools and intervals or system response, so your body never gets accustomed to the to improve cardiovascular endurance while building strength. constantly changing format.Thus, regular R.I.P.P.E.D. participants achieve undeniable,ultimate results in minimal time, boasting 750- CORE CONDITIONING 1000 calories burned in just 50 minutes. One hour of intense abdominal conditioning using pilates moves, stability balls,weights,and bands for an all-over toning experience. POWER UP A strength training workout emphasizing toning and muscle TOTALLY TONED! definition. This class targets every major muscle group with the use A challenging class designed to work all muscle groups using a variety of an adjustable barbell and dumbbells. Enhance strength of formats including weights,the step,tubing and bands,aerobics and endurance and improve muscle tone. Featuring easy to follow muscle endurance. routines set to super motivating music, this power hour proves to be popular with both men and women,and suitable for all fitness CYCLING levels. An indoor group cycling class set to invigorating music for lower body resistance training and a cardiovascular challenge. Y BARRE Our classes are designed to effectively strengthen tone and balance MUSCLE CONDITIONING the entire body. We offer fat burning workouts that integrate the This fitness class for all levels works on toning, defining and use of the ballet bar. Students will focus on form and precision strengthening muscles while boosting the heart's efficiency. while performing small isometric movements as instructors PIYO® emphasize basic alignment,foundation, and specific muscle actions. Each class includes several highly effective sequences of toning and Piyo®is the perfect fusion equaling strength building, rhythmic resistance exercises with an emphasis on the core,arms,seat and movement and power with a foundation in Pilates and Yoga that thighs. Each strength section of this workout is followed by a burns calories while transforming the body. stretching section to create long, lean muscle. 22 ymcacw.org SilverSneakers® Silver&Fit®ZUMBA GOLD CLASSIC For seniors, Zumba Gold takes all the excitement from the original Move through a variety of exercises designed to increase muscular Zumba Class and introduces it to the active older adult, the strength,range of movement. Hand held weights,elastic tubing with beginner participant,and other special populations that may need handles,and a ball are offered for resistance,and a chair is used for modifications to benefit from Zumba.This explosive program is seated and standing support. FACILITY MEMBERS ONLY. designed so that everyone can do it! With its meringue,salsa, cha cha,cumbia, belly dance,flamenco, tango and rock n' roll rhythms, CIRCUIT Zumba Gold guarantees the usual and absolute thrill, but in a Combine fun with fitness to increase your cardiovascular and muscular safe-paced and effective format. Zumba Gold is much more than a endurance power with a standing circuit workout. Upper body strength total body workout.The"fitness-party"experience of Zumba Gold is work with hand-held weights,elastic tubing with handles and a ball is a celebration of life and is pure joy. alternated with non-impact aerobic choreography. A chair is offered for support.,stretching and relaxation exercises. FACILITY MEMBERS MOVING FOR BETTER BALANCE ONLY. Moving for Better Balance is a falls prevention program that uses the principles and movements of Tai chi in helping older adults YOGA improve their balance and increase their confidence in doing This new class is designed to challenge you physically and mentally with everyday activities. Older adults overcome the fear of falling and a variety of simple and safe yoga moves that you'll do at your own fall less often as they live stronger, healthier, more independent pace. Using a chair for support,you'll increase flexibility,build lives by participating in the Moving for Better Balance program. endurance and learn how to think more clearly. FACILITY MEMBERS Registration for 12 weeks is required and must be able to attend at ONLY. least 75%of the time. For more information contact Jo Anne Sallie at 50..862.4021 or jsallia@ymcacw.org Age: Seniors or adults Silver&Fit® with balance concerns Age: Seniors or adults with balance Reshape your life with Silver&Fit®classes offered through Medicare concerns Fee: Free Schedule: Class will resume in the Fall. supplemental insurance programs. Includes weekly fitness classes that are designed for Silver&Fit®members and include a combination of aerobics,flexibility and resistance/strength training. FACILITY MEMBERS ONLY. GIVE TODAY! We have an extraordinary opportunity to ensure a brighter future for .',. • . Sherwood-but we must take action today,and only your support will make ,,; • , it possible. , , 4 4 •• • When you give to the Sherwood Regional Family YMCA your generosity reaches children, families and seniors throughout Sherwood. ."., ~ y - - ' L FM«., ,w,a, Your gift will help young peo le achieve their potential, empower people of �! ` all ages to lead healthier lives, and strengthen the bonds of community in Sherwood. Together, we will take on many of the greatest challenges facing our young people, our health and our communities across Sherwood, by: .� • Helping youth develop confidence-building skills and character-building values in an environment where positive peer and mentor relationships are nurtured. • Supporting individuals and families across all generations and financial ability by meeting people where they are and encouraging them to grow into a healthier spirit,mind and body. • Serving as the hub of our community for friendships,family,fitness and faith. Every gift makes a difference. Everyone has a role to play. Together, we can achieve so much more. Give today. 503.625.9622 23 THANK YOU Your Sherwood Regional Family YMCA wants to thank the following donors of $1000 or more in our Annual Campaign. Pacific Family Dental Keith Mays Symposium Coffee Renee & Rob Brouse Bella Via McCabe Real Estate Bittner Dentistry for Kids Scott & Michelle Springer Sherwood Dental Rotary Club of Sherwood Walt & Kristi Hitchcock Robert and Mary Code Exercise Equipment Northwest Providence Newberg Hospital Wilson Orthodontics Dental Care of Sherwood Legacy Meridian Hospital Oregon Hearing Solutions Bank of Oswego Sean Monahan Wilson Parrish Pride Disposal Co. Langer Family Sherwood Regional Family YMCA CSI Digital Richard & Diane Cromer Staff SHERWOOD REGIONAL FAMILY YMCA BOARD OF MANAGERS 2014 Dave Emmons Kevin Bates Leanna Knutson Terrie Emmons Mark Daniel Danial Taylor Keith Mays Dianne Snyder Wilson Parrish John Lee Jim Haynes Tracy Butterfield Matt Langer • David Grant Karina Noreen Leslie McCabe Dave Luman Sabrina Kirkpatrick Deanna Luman Heather Cordie John Danese Sean Monahan Brent Morris BRANCH VISION To serve as the hub of our community for friendships, family, fitness and faith. SHERWOOD REGIONAL FAMILY YMCA 23000 SW Pacific Hwy Sherwood P 503.625.9622 F 503.625.1473 ymcacw.org SUPPFOR LE/�MENTAL PACKET the (DATE OF MEETING) FOR YOUTH DEVELOPMENT® �`Q 3'z°4 �,/ fP FOR HEALTHY LIVING Aio y _� FOR SOCIAL RESPONSIBILITY GEAR UP Fe R FUt tie tie ■ • SHERWOOD REGIONAL FAMILY YMCA : FALL 2014 PROGRAM GUIDE : SESSIONS 5 AND 6 SEPT 15-DEC 21 LEADERSHIP STAFF HOURS OF OPERATION Facility Hours Renee Brouse Executive Director Mon-Thurs, 5:00 am-10:00 pm Martin Rakers Senior Director of Programs Friday, 5:00 am-9:00 pm Tristi Thomsen Director of Youth Development Saturday, 6:00 am-7:00 pm David Parker Teen Center & Youth Sports Supervisor Sunday, 8:00 am 6:00 pm Caz Thomson Active Older Adults Coordinator Doreen Reed Member Outreach Director Child Watch Hours Katie Grimes Senior Director of Healthy Living Mon-Fri, 8:00 am-1:00 pm; Shannon Harrell Aquatics Director 4:00-8:00 pm Tanner Parsons Lifeguard Supervisor Saturday, 8:00 am-2:00 pm Lalayna Fisher Head Swim Coach Sunday closed Melody Danner Administrative Assistant Reservations are recommended Lauren O'Halloran Rentals/Office Administrator for all children and can be made Scott Griggs Facility Manager up to one week in advance. Staci Tomb Child Watch Lead Please call 503.862.4029 after 8:00am. Holiday Hours Labor Day: 7:00am-1:00pm FACILITY MEMBERSHIP CATEGORIES & RATES Thanksgiving: 7:00am-1:00pm Members are classified by two factors; where you live and how many people are on the Christmas Eve: 7:00am-1:00pm membership. Those living within Sherwood City limits pay a lesser rate to offset a bond Christmas Day: Closed measure. A look at our rate sheet will help you see our membership categories. For mem- New Years Eve: 7:00am-1:00pm bers benefits please see page 3. For more details, please contact our Welcome Center at New Years Day: 9:OOam-3:OOpm 503.625.9622. Programs are not scheduled dur- ing holidays. Special Group Exer- Type of Resident Monthly Registration Fee Non-Resident Registration vise Classes may be offered. Membership Dues Monthly Fee • Youth $20 $25 $23 $25 Pool Closure 3-14 August 30-September 14 Young Adult $26 525 $29 $25 15-22 CLASS REGISTRATION Adult Call for details S50 Call for details $50 Session Dates 23-64 Session 5: Senior 65+ $40 $50 $44 $50 Sept 15 November 2 Session 6: Nov 3-Dec 21 2 Adult $58 S75 $64 $75 Registration Dates Session 5: August 16 1 Adult $60 575 S66 $75 Session 6: October 25 Children • Online Class Registration Family $70 $75 Call for details $75 You may register for classes online at www.ymcacw.org. Teen Free None Free None I Center Contact the Welcome Center for i your login and password. 2 ymcacw.org FACILITY MEMBERSHIP BENEFITS & PRIVILEGES GENERAL • Professional Staff DAY &WEEK PASSES • Priority registration and discounted rates on classes Day: Youth (0-2) Free requiring registration at an additional fee Youth (3-11) $6 • Group sales rates at Moda Center events Adult (1 2 and up) $12 Household $20 CHILDREN Week: 1 person $30 Household $50 • Free Fun Club, Kids 5-10 • Free Child Watch PHOTO ID • Free Teen Center membership for grades 6-12 When checking in at the Welcome Center, please remember to bring • Free Family Gym membership cards for all members and picture ID for guests who are • Free Open Climb (5+) entering the YMCA.This is a requirement to enter the building. • Sport Wall This ensures that our facility continues to remain secure and efficient.Thank you for your cooperation! HEALTH & WELLNESS • Free Group Exercise classes including Barre, AWAY Zumba,and more. The AWAY (Always Welcome at YMCAs) program entitles you to visit • Free 12 Week Personalized Fitness Program participating YMCAs in other cities. Be sure to take your • Free Open Climb membership card with you when you travel. Ask a membership Free ActivTrax Workouts representative to call the city you'll be visiting, or to find any YMCA • pick-up sports for Teen and Adult members in the US call 800.333.9622 or visit www.ymca.net. •• Personal Training available for a fee MEMBERSHIP ON HOLD • Cardio Theater We provide our members with the option to put their membership • Functional Fitness Room on hold one time per year, for one to three consecutive months. You • Fitness Camps for a fee don't pay for those months of membership, but you don't have access to the facility or our programs for those months. AQUATICS METHODS OF PAYMENT • Free Water Fitness classes At the time you join, you may select one of these payment options: • Free Open Swim, Family Swim and Preschool Play Bank Draft or Automatic Charge Card Draft— if you give us a voided • Sixty-five foot water slide check for a bank account or a credit card, we can automatically • Free Masters Swim program withdraw your membership dues from that account on a monthly • Youth Swim Team for a fee basis. You may choose the 1,, or the 15th of the month as your draft • Swim lessons for a fee date. Quarterly/Semi-Annual/Annual Payment— you may pay your monthly dues in advance or in person if you choose. We allow for MANAGING YOUR MEMBERSHIP three-month, six-month or twelve-month payments. GUEST PASSES Each Adult Facility Member over 18 receives 7 free guest passes MEMBERSHIP & PROGRAM ASSISTANCE per year. Additional passes may be purchased at 50% off the Members interested in applying for membership or program regular day rate by our facility members. We also allow the financial assistance may contact the Welcome Center at purchase of day or week pass to'try out' our facility and all we S03.625.9622 to receive an application. Deadline to apply for have to offer. program assistance is two weeks prior to registration opening Non-Members will be permitted the use of a guest pass up to each session. Membership and Program assistance is made 3 TIMES per calendar year. Once 3 guest passes have been available through our Annual Campaign fund. To make a donation, used,the guest must purchase a day pass or become a facility please contact Melody at 503.862.4011 or donate online at member. This policy is effective during the calendar year from ymcacw.org January to December. 503.625.9622 3 CHANGES, HOLDS, CANCELLATIONS ROCK WALL To facilitate a cancellation, membership on hold or change of Youth 5- 12 years of age must have an adult responsible for that account information, all requests must be made in person at the youth in the facility. A YMCA staff member must belay the climbers Welcome Center.All request forms must be completed no later or the wall is not open. than 5 business days before the draft date in order to make the change, hold or cancellation effective for the next draft. If TEEN CENTER you cancel your membership, you forfeit the registration fee paid. Youth in 6th-12th grade may attend the Teen Center without a parent or guardian. REFUND POLICY FOR CLASSES FITNESS TRAINING AREAS You have the right to cancel your registration for any class until the Youth under 14 years of age are not permitted in the weight/cardio class start date. To receive a refund (minus a $5 processing fee), training areas unless they have completed TEEN STRENGTH you must present your receipt and cancel your registration one TRAINING (ages 12-13) or YOUTH CARDIO (ages 8-13). Youth in week prior to the starting date of the class. Cancellations received the Fitness Training areas must be ACCOMPANIED AND UNDER less than seven days prior to program start date will be charged a THE DIRECT VISUAL SUPERVISION OF A PARENT OR $10 processing fee if approved by a department director. Once the RESPONSIBLE ADULT AT ALL TIMES. ALL YOUTH MUST WEAR class begins, no refunds, transfers or credits will be issued without THEIR TEEN STRENGTH OR YOUTH CARDIO BADGE WHILE a written medical excuse. No class credits or refunds due to USING THE FITNESS TRAINING AREA. absenteeism.There are no makeup classes available due to Youth 14 years and older are permitted in the Fitness Training Area absenteeism. All refunds take three to four weeks for processing. without an adult. An equipment orientation is highly recommended. The Sherwood Regional Family YMCA maintains the right to cancel any class that does not reach minimum registration. POOL USE Source:Minimum Standards of Safety for YMCA Aquatic YOUTH MEMBER & GUEST POLICIES Activities All children are swim tested and are visibly marked before allowing All youth in our YMCA facilities under the age of 12 must be either the child into the managed body of water; no non-swimming enrolled and signed into a YMCA supervised program such as Fun Club children are allowed in the water above nipple line without a care (with an adult responsible for that youth on site at the facility),or a giver within arm's length unless the child is wearing an approved parent must ensure that this Member and Guest Youth Policy is followed PFD; all children using entry devices must also pass the while the youth is in the facility. manufacturer's suggested size requirement. All non-potty trained children must wear a reusable swim diaper. Children under the age of 8 must be within arms length of a responsible adult 18 years or FACILITY USE older. Children 8-11 years of age may be in the pool without an • Youth 14 to 17 years old are given full access to the facility. adult, however there must be an adult age 18 or older responsible • Youth under the age of 12 must have a supervising adult in the for that child in the building. Youth 12 and older may be in the pool without an adult in the building. facility. • Youth under 9 years of age must be under the direct EMPLOYEES supervision and control of their parent,legal guardian,or a Source: Branch/Facility-Staff Youth Policy in Compliance designated YMCA staff person at all times. Direct supervision When YMCA staff members are on duty, all children of staff under is defined as the"parent must be participating with their child the age of 10 must be enrolled in a program while in the facility. at all times and be directly with the child." When utilizing a staff membership, staff members are required to follow and model the Member and Guest Youth Policy. LOCKER ROOMS Youth under 9 years of age must be under the direct immediate VOLUNTEER AT THE Y control of their parent, legal guardian or a designated YMCA Staff When you volunteer at the Y, you continue to strengthen our person in the locker rooms. Youth 5 years and under are allowed in community and move us all forward. Your gift will have a opposite sex changing rooms. meaningful,enduring impact right in your own neighborhood. At the Y, no child, family or adult is turned away. We recognize that for Our Family Changing Room is available for swimmers over the age of communities to succeed, everyone must be given the opportunity to 5 with an opposite gender caretaker. Use of Family Changing rooms be healthy, confident, connected and secure. For information about is encouraged. Please supervise your child with changing and volunteering contact Melody Danner at 503.862.401 1 or bathing needs. mdanner@ymcacw.org. ymcacw.org 4 MEMBER & GUEST CODE OF CONDUCT & YMCA LIKE US ON FACEBOOK RULES AND POLICIES Find the Sherwood Regional Family YMCA All YMCA members and guests must follow the YMCA Members (www.facebook.com/SherwoodYMCA) and LIKE us Code of Conduct and all YMCA rules and policies. Enforcement of on Facebook. You'll be the first to know what's the policies and rules will be handled by the management (Building happening. Supervisors, Program Directors, Instructors, Senior Management Staff and other designated staff). Modifications to the policy may NATIONAL VISION, LOCAL IMPACT be made by individual facilities based upon the facility design and The Sherwood Regional Family YMCA is so much more than just programs offered. Modifications must be approved by Association us. In fact, the Sherwood Y is a branch of the YMCA of Leadership. In no instance shall a modification set a lesser stand- Columbia-Willamette, the Portland area YMCA association. The and than the policy as stated herein. YMCA of Columbia-Willamette is one of nearly 2,700 Y's across CELL PHONE USAGE America that are joined together to make a greater impact in our Please be courteous to your fellow members and limit cell phone communities. conversations to the main lobby of the facility. Any use of cell phones is prohibited in locker rooms and changing areas. To Every dollar you give will stay in Sherwood, benefiting people of protect our members and guests, use of recorders, cameras, cell all ages in the community you care about. By making a phone cameras or any other visual recording devices are not difference here, you also become part of a collective effort to allowed within the YMCA without the express consent of the impact communities nationwide. Executive Director. If you have any questions, please contact member services. Thank you. PHOTO �.i„ 1 _ CHALLENGE ,~1 � You could win one month ■ s� i ` of FREE membership to `� r• the Y. Email your most , .,.- ., k memorable Y photo to '�� ���” a % , Iblack@ymcacw.org. You c '� _. .. .. . can also turn in a paper .�' .. ;_ . o46. : , photo to the front desk. (, / Ate' TELL YOUR Y STORY! Win a FREE month of membership by telling us what the Y means to you and how it has impacted your life. Beginning Sept. 15 through Oct. 15, you can enter our Y Story Sweepstakes. Either send an email to Iblack@ymcacw.org or turn in a paper copy to the front desk. 503.625.9622 5 AQUATICS POOL NOTES WATER FITNESS CLASSES OPEN SWIM INFORMATION Please see the Welcome Center or our website(ymcacw.org)for all Children under the age of 8 must be within arms length of a current schedules for water fitness classes. All water exercise classes responsible adult 18 years or older in the water. Children 8-11 may are free to members and follow the same session dates as all programs. Age: 14 and older. be in the pool without an adult,however,there must be an adult age Program Participant drop in fee$12 per class 18 or over responsible for that child in the building. FAMILY SWIM POOLATES Promotes family activities. All children 17 years and under must be This class will improve your core strength and balance with a mix of accompanied by an adult in the water. Pilates and yoga in the water. PRESCHOOL PLAY POWER MUSIC Open to parents with children 6 years and under. Designed for building strength,stamina,flexibility,range of motion, cardio workout,coordination and balance.This high intensity class is SLIDE HOURS set to music. The slide opens 15 minutes into Open and Family Swim. The slide closes 15 minutes prior to the end of Open and Family Swim. The SilverSneakers® Splash slide may be closed if the pool is at capacity or limited lifeguards. Activate your aqua urge for variety! SilverSplash®offers LOTS of fun and shallow water moves to improve agility,flexibility,and COMMUNITY FAMILY TIME cardiovascular endurance. No swimming ability is required and a special Free and open to all facility members and community families. Join Silver5neakers®kick board is used to develop strength,balance and us twice a month in the pool for community swim. Your kids can coordination. enjoy riding down the slide,watching water buckets and splashing in the fountains. All guests must present photo ID and complete our ARTHRITIS H2O EXERCISE guest waiver. Parents are required in the pool. Age: Families Fee: Exercise without putting excess strain on your joints and Free to all Schedule: 1st Friday and 3rd Saturday. See online Pool muscles. The gentle activities in warm water, with guidance from a Schedule for times at www.ymcacw.org. "Note: Preschool, trained instructor,help improve strength and Family Swim and Open Swim. flexibility. Participants enjoy decreased pain and stiffness. Swimming is not required. TOP POOL RULES DEEP H2O EXERCISE 1. Parents must stay within arms reach of children under the Full body water aerobic class with no impact to the body. Participants age of 8. should be comfortable in deep water. 2. Shower before entering pool. 3. No diving in pool. PRE & POST NATAL FITNESS 4. No running on pool deck. A medically approved program of stretching,muscle toning and aerobic 5. Coast Guard approved jackets only-no water wings. activity done in the water. Low intensity class. Medical release 6. No street shoes on deck. required. Must be at least 13 weeks into pregnancy. Fee:Free to 7. No catching at bottom of slide. members,Program Participants$60. 8. No sitting on fountains. 9. Must wear plastic reusable swim diapers for all non-potty SHALLOW WATER WORKOUT trained children. A high-energy class for those who want an aerobic workout. AQUAFIT An intense class that contains deep & shallow water elements involving aerobic exercise with strength components. AQUA ZUMBA Splash your way into shape with an invigorating low-impact aquatic • exercise. Known as the Zumbap "pool party",the Aqua Zumba program -_: - c gives new meaning to the idea of a refreshing workout. Integrating the Zumba philosophy with traditional aquatic fitness disciplines,Aqua ` - Zumba® blends it all together into a workout that's cardio-conditioning, ' � \ _ body toning,and most of all,exhilarating beyond belief. ymcacw.org LIFEGUARD TRAINING SHERWOOD Y � AMERICAN RED CROSS LIFEGUARD TRAINING �� The purpose of the ARC Lifeguard course is to provide entry-level DRAGONS lifeguard participants with the knowledge and skills to prevent, recognize and respond to aquatic emergencies and to provide care The Sherwood for breathing and cardiac emergencies, injuries and sudden illness Y Dragon until emergency medical services personnel take over. mra11111111 1 I • f I - 1 swim team • l .t` L Prerequisite Skills: Swim 300 yards continuously demonstrating is a •�y _ breath control and rhythmic breathing. Tread water for 2 minutes• competitive � I 7 ¢ 73°- r.; e' using legs only. In 1 minute 40 seconds or less, swim 20 yards, team that C 1 -1a1l'1 t' t�� surface dive 7-10 feet to retrieve a 10lb object, return to start and travels to = f �►$ exit pool. 100% attendance required for all class sessions. Upon many 1 � � Q � successful completion participants earn a 2 year certification in locations �'" '1- . Lifeguarding, CPR/PR/AED and First Aid. throughout Age: 15 years and up. the year to r �' Price: Members $100.00 and $75.00 nonrefundable book fee attend meets. Sherwood Y Dragons Swim Team 2014 Nonmembers $175.00 and & $75.00 nonrefundable book fee The team is led Schedule: ARC Lifeguard Training takes place over two weekends. by Head Coach Lalanya Fisher and Assistant Coach Laura Kuzma, September 19'h 5-9pm, September 20-21 9-5pm who both offer years of Divsion I athletic experience. The team September 26'h 5-9pm, September 27-28 9-5pm offers a fun and inviting learning experience for all ages. There are 3 different squads to chose from with varying abilities and requirements. Try outs are required prior to registering. AMERICAN RED CROSS LIFEGUARD Blue Squad RECERTIFICATION CLASS Practices Mon/Wed/Thur/Fri from 6:00-6:45p If you are a certified American Red Cross Lifeguard in need of being 2 days a week are required. re-certified, this review is for you. You will watch all the thirty-two Recommended for minnow level and above. videos, review all the skills and take the necessary tests to be re- This squad is designed for the entry level competitive swimmer. certified for both Lifeguard and CPR/AED for the Professional All competitive strokes are taught with an emphasis on freestyle Rescuer. Upon successful completion participants earn a 2 year and backstroke. certification in Lifeguarding, CPR/PR/AED and First Aid. Age: 15 years and up. Yellow Squad Price: Members $100.00 plus a $25.00 nonrefundable cert fee. Practices Mon-Fri 5:00-6:OOp Nonmembers $125.00 plus a $25.00 nonrefundable cert fee. 3 days a week are required. Schedule: December 12th 5-9 pm, December 13'h 8-5:30pm Prior swim team experience and coaches approval is required. This squad is designed to improve technique in all 4 competitive MASTERS SWIM PROGRAM strokes as well as work on the endurance level of the swimmer. The Masters Swim Program is a coached activity designed for anyone Green Squad who would like to participate in up to four workouts a week. All skill Practices Mon-Fri 3:30-5:OOp levels are welcome. It's fun, it's work and it's rewarding. For more 4 days a week are required. information contact Sherwood YMCA swim team coaching staff at Prior swim team experience and coaches approval is required. 503.862.4012. This squad focuses on the overall swimmer by strengthening and refining the technical skills of each competitive stroke. Meet attendance is required of this squad. Saturday practices are offered to all squads when the team is THANKSGIVING AQUATIC CAMP not participating in meets. GOBBLE GOBBLE GOO CAMP Dry land is also offered and required of all squads on a weekly Gobble Up Fun in this Thanksgiving themed swim camp! basis. Schedule changes with each session. This includes themed crafts, games and a mini swim For more information or to schedule a try out please contact lesson. Price includes a $10 supply fee. Please bring Head Coach Lalanya Fisher at 503.862.4012 or swimsuit, snack and water. November 24-26 1-4pm Ifisher®aymcacw.org Ages 6+ Price: Members: $55, Program Participants $100 7 SWIM CLASSES POLLIWOG GROUP SWIMMING LESSON INFORMATION Beginning level, no previous swimming experience needed. Students will work on basic breath control, floating and will be introduced to front crawl,back crawl and rollovers. Ages:6-12 • Group swimming lessons are once a week for seven weeks. GUPPY • Classes are 40 min.in length. Must be able to swim front crawl and backstroke without assistance 15 yards and be able to float on front and back 30 seconds. • Make sure you shower your child before class. Students will build endurance and technique for side breathing and • Please no goggles for Pre-Pike,Pike,and Polliwogs. be introduced to basic breaststroke, side stroke and elementary • Please have long hair tied back,swim caps welcome. backstroke. Ages:6-12 • All non potty trained children must wear plastic re-usable MINNOW swim diapers. Must swim in good form, front crawl with side breathing, backstroke and elementary backstroke for 15 yards. Students will work up to • Classes that do not meet minimum registration of 3 swimmers swimming the length of the pool, and build technique for can be cancelled,combined,or will run for 30 min.instead of breaststroke, and well as being introduced to basic butterfly. 40 min. Ages:6-12 • There are no make-up classes available due to absenteeism. FISH • Credits and refunds will be issued for medical reasons with a Must be able to swim 25 yards of front crawl, backstroke, doctor's note. elementary backstroke, breaststroke and side stroke. Students will work on butterfly, flip turns and build endurance towards swimming **Please review our full credit/refund policy on pg.4. laps. Ages:6-12 FLYING FISH Must be able to swim 50 yards of front crawl, backstroke, elementary backstroke, side stroke, breaststroke and 15 yards of PARENT/CHILD SWIM LESSON PROGRAM butterfly.This class is used to perfect the previously learned stroke. Ages:6-12 This program promotes water enrichment and aquatic readiness TEEN SWIMMING LESSONS activities for children and their parents or other trusted adults. Learn to swim or improve your skills. Any level welcome. Families learn safe and fun ways to swim together. Ages:Parent/ Ages: 12-16 Child 1,6 months-2 yrs; Parent/Child 2, 2-3 yrs " All non-potty ADULT SWIMMING LESSONS trained children must wear plastic reusable swim diapers. Learn to swim or improve your skills. Any level welcome. PRE-PIKE Ages: 17 and up This is a class for the child who will be experiencing the water for the first time and/or learning how to work with an instructor. Par PRIVATE & SEMI-PRIVATE SWIM LESSONS ticipants will work on water adjustment, floating on their back and going under water. Class is limited to 4 students. Ages: 3-5 • Private: One on one instruction PIKE • Semi Private: One on two Instruction Student should be comfortable in a class setting and be able to go • 30 minute classes under water independently. Student will learn to float on front and back and learn the basic front, back and side paddle. Elementary • Build confidence with smaller classes and working on backstroke is introduced. Preschool Pike is equivalent to school individual needs of your child age Polliwog. Ages: 3-5 • Work it around your schedule EEL Members: $20 per private lesson or $25 for Must have the ability to float on front and back for 10 seconds semi-private lesson with 2 students ($12.50 per student) and be able to swim on front and back for 5 feet without assis- Program Participants: $30 per private lesson or $37.50 for tance. Students will work on building endurance for basic front semi-private lesson with 2 students . Contact Head Swim Instruc- crawl and backstroke. Rollovers are introduced and mastered. tor at 503.862.4013 for more information Preschool Eel is equivalent to school age Polliwog. Ages: 3-5 Note: Swimmers must be at similar swim levels for semi- RAY private lessons. Must be able to swim front crawl and backstroke 15 feet without BUILD YOUR OWN CLASS assistance. Basic side breathing and breaststroke are introduced. Does our current session schedule not work for your family? Preschool Ray is equivalent to school age Guppy. Ages: 3-5 Gather 3-4 swimmers close to the same swimming ability and we can help you put a class together. Classes are scheduled once the STARFISH session has begun and are 30 minutes long. Purchased classes Must be able to swim front crawl with side breathing, backstroke must be completed within scheduled session dates. Age: Pre- and elementary backstroke 20 feet. Will build on endurance and ferred 3+ Fee: Facility Members $8 per class per child, Program technique for breaststroke and sidestroke. Butterfly is introduced. Participants $12 per class per child Schedule: Schedule between Preschool Starfish is equivalent to school age Guppy. Ages: 3-5 instructors and families within session dates. Contact Head Swim Instructor at 503.862.4013 for more information. ymcacw.org 8 GROUP SWIMMING LESSONS VOLUNTEER SWIM INSTRUCTORS Session 5: September 1 5-November 2 Would you like to be a part of the swimming lesson program at the Register: August 23-Sept. 14 Sherwood Y? We have training available for anyone 12 and up. If Fee: Members $43.75 Program Participant $87.50 you love the water and working with kids, we would love to have Session 6: November 3-December 21 you join us. Learn the skills necessary to teach all of our levels and Register: Oct 25-Nov 8. assist with classes. This is also a great opportunity to build a new Fee: Members $43.75 Program Participant $87.50 career. For more information contact: Head Swim Instructor at Thursday, Saturday, and Sunday session 6 members: $37.50, 503.862.4013 Program Participants: $75. 'No group classes Nov. 27-30 (Thanksgiving Holiday) **Schedule subject to change due to enrollment. Classes not PRIVATE LESSONS meeting a minimum of 3 registered students is subject to Do group lessons not work for your family's schedule? We offer cancellation. Group lessons are once a week for 7 weeks. private swim lessons. More info on page 8. Please use the wait list feature if a preferred class is full. This will help us know if additional classes are needed. For more information about Aquatics programs contact Shannon Harrell at 503.862.4013 or sharrell@ymcacw.org Monday Tuesday Wednesday Thursday Saturday 8:30-9:10 Pike P/C 1 9:15-9:55 Pre Pike Pike 9:15-9:55 Eel P/C 2 PrePike Eel 10:00-10:40 Ray/Starfish Pike 10:00-10:40 P/C 1 Pike 10:45-11:25 Adult Ray/Starfish Ray/Starfish 11:30-12:10 Eel/Ray 10:45-11:25 P/C 2 Polliwog 12:15-12:55 Adult Guppy 11:30-12:10 Minnow 3:00-3:40 PrePike Guppy Polliwog Pike Fish Fish/Flying Minnow Minnow Guppy Flying Fish Fish 3:45-4:25 Eel PrePike Eel Ray/Starfish Sunday Guppy Pike Guppy Polliwog 11;15-11:55 P/C 1 & P/C Guppy 2 4:30-5:10 Pike Eel PrePike PrePike Polliwog Ray/Starfish Pike Pike 12:00-12:40 Minnow Guppy Guppy Fish 5:15-5:55 Guppy PrePike Polliwog PrePike Ray/Starfish Ray/Starfish Guppy Eel 12:45-1:25 PrePike Fun Club Polliwog Fun Club Polliwog 6:00-6:40 Guppy Minnow Eel PC 1/2 1:30-2:10 Guppy Pike Fish Guppy Pike Adult/Teen Flying Fish Pike Ray/Starfish Schedule subject to change due to enrollment. There are no make-up classes available due to absenteeism. " Session 6 no classes Nov 27-30 (Thanksgiving Holiday) 9 OUR CAUSE We believe Sherwood can be so much more. Every day, we take on the challenges that will shape our community's future. There are challenges like the academic achievement gap, childhood obesity, and the diabetes epidemic. Because we believe everyone has the power to make their lives and community better, we open our doors to all-no matter who they are or where they come from. Together with our 11,000 members, our 1 50 volunteers, and our friends and partners throughout the community, we make Sherwood stronger by focusing on three priorities: Youth Development, Healthy Living and Social Responsibility. CREATIVE PARTNERSHIPS: Achieving More Together The Sherwood Regional Family YMCA is so much more than just one organization. An incredible range of partners join us in taking on challenges that are larger than any single organization or community. In the mid-90's, fast-growing Sherwood was in need of indoor recreational space, a pool, workout space and a place for indoor sports. As community leaders considered partnering with organizations to fill this need, one thing was apparent, the partner organization would need to hold high the same values as the community-family, health, commitment to youth, and a strong sense of responsibility to the community. It was with this in mind that the City of Sherwood approached the YMCA of Columbia-Willamette with a proposal to operate a new branch in Sherwood. The citizens of Sherwood passed a bond to build the facility and the YMCA committed to overseeing operations and programming. In September of 1998, the doors of the Sherwood Regional Family YMCA opened. Sixteen years later, this partnership is still strong. This commitment to Youth Development, Healthy Living and Social Responsibility brought the Y to Sherwood and is the reason our partnership has built a stronger Sherwood. GIVE TODAY We have an extraordinary opportunity to ensure a brighter future for Sherwood, but we must take action today, and only your support will make it possible. When you give to the Sherwood Regional Family YMCA, your gener- osity reaches children, families and seniors throughout the community. Your gift will help young people achieve their potential, empower people of all ages to lead healthier lives, and strengthen the bonds of community in Sherwood. Together, we will take on many of the greatest challenges fac- ing our young people, our health and our communities across Sherwood by: • Helping youth develop confidence-building skills and character-building values in an environment where posi- tive peer and mentor relationships are nurtured. • Supporting individuals and families across all generations i IN Old Silt and financial ability by meeting people where they are and ~, 13 encouraging them to grow into a healthier spirit, mind and body. • Serving as the hub of our community for friendships, family, fitness, and faith. . Every gift makes a difference. Everyone has a role to play. u Together, we can achieve so much more. Give today. • 10 ymcacw.org TEEN CENTER FREE TO EVERYONE The Sherwood Teen Center is FREE to all 6th-12th graders and a LIKE US ON FACEBOOK © Find us on YMCA membership is not required to visit. Active members of the Facebook Like "Sherwood Teen Center" on Teen Center may be eligible to use the main YMCA facility. Con- Facebook. This is the method tact Teen Center staff for details. Sherwood School District bus we use to let everyone know the exciting events from the Sherwood High School and Laurel Ridge Middle School that are happening at The Teen Center! Don't miss drops off at Sherwood YMCA. Teen Center Bus will pick up stu- out on the fun and "LIKE" us today! dents from Sherwood Middle School and Sherwood Charter School. Beginning May 1st, 5th graders may begin attending Teen Center activities. The Teen Center and its activities are ever changing and evolving to meet the needs of the teens in the community. If you have an idea for a program, after school activity, dance or any- thing else, let us know! Teen Center Contact: 503.825.9622 `.. Age: 12-18 (1 1yr olds if in 6th grade). ' +t, -- WHAT'S FOR ME AT THE TEEN CENTER? ilk .% • Dances Exercise Area =r • • Service projects XBOX Kinect '9 • t` --!'� Mentorship Youth Advisory Council r A 3 ,,. ,�' Rock wall climbing Swimming . °' , ?'' ', Board Games Air Hockey t\ -.- t; t`` i Football Homework Area "• 3 � Computer/Internet Video Games ¢: f <-• Basketball Football '.' ,.5 'Don't see what you're looking for? Let us know! Chances are we can make it happen! NEW! COMMIT TO BE FIT HOURS OF OPERATION Sherwood Teen Center is now offering a designated area for fit- Monday-Friday 3:00-6:00 pm ness. Learn how to use basic exercise equipment in a low pressure Monday-Friday Summer/Non School Days 12:00-6:00 environment with friendly staff. Equipment will only be available Early Release Days 1:00-6:00 during Teen Center hours after completion of safety orientation. Saturday/Sunday Closed For more information contact the Teen Center Staff at 503.825.9622 or dparker®aymcacw.org. HOMEWORK CLUB MIDDLE SCHOOL DANCES Don't miss our monthly school dances. YMCA membership is not Whether you are looking for a quiet place to finish your assign- required. We provide the music, lights and snacks; you provide the ments, or a little extra help, the Teen Center homework club is the energy! To participate, you must bring photo ID (YMCA card, place for you. Our staff exercise their wide variety of talents and school ID, state issued ID) or be physically accompanied by a do their very best to help students complete their homework. parent/guardian. For more information contact Teen Center Staff They offer that extra encouragement and support that students at 503.825.9622. Age: Grades 6-8 Fee: $8 per student or need to get their work done. Daily from 3:00-6:00 pm during the bring a can of food and pay $7. Schedule: September 12th, Oc- school year. tober 17th, November 14th, December 5th,January 16th, February 13th, March 13th,April 10th, May 8th, and June 5th CREATIVE PARTNERSHIPS BABYSITTER'S TRAINING One Friday a month over 200 middle school students gather at This class is designed to teach preteens and teens the fundamen- the Sherwood Y to dance, listen to music, connect with each other tals of babysitting. This 7-hour class includes interview skills and and fight hunger in Sherwood! At every dance the Y reduces the child development, as well as rescue breathing and first aid for entrance fee for students who bring non-perishables to donate to infants and children. Upon completion, participants will receive a Sherwood Helping Hands Food Bank. Helping Hands is a local Red Cross certification. Please bring a lunch and pen or organization that distributes food to Sherwood families in need. pencil. Age: 11-14 Fee: Facility Members $50, Program With partners like these, we make Sherwood stronger. Participants $65 Schedule: Saturday, October 11th from 9-4 11 COMMUNITY EVENTS HARVEST FESTIVAL Our annual Harvest Festival is a fun event for all ages! Kids can enjoy our Tent or Treat on the sport court with games and fun activities. Older kids are dared to enter the Haunted Teen Center. All events are open to the community! Volun- visij teers are encouraged to help in the creation of Tent or Treat = x with decorated tents, games, and activities. We also welcome volunteers in The Haunted Teen Center. If you are interested in the creation process of The Haunted Teen Center contact David Parker at dparker@ymcacw.org or 503.862.4026 for information. 4010.11111 TENT OR TREAT! Saturday, October 25th 4:00-6 :OOpm On the Sports Court 1111,..W.' HAUNTED TEEN CENTER Friday & Saturday October 24th & 25th 7:00- 10:00pm $3.00 Be advised this venue is PG-13 and younger children are advised to not attend. 12 ymcacw.org COMMUNITY PLAY TIME Free and open to all members of the community and the YMCA. Join us for a fun night of movies, rock climbing and more! All activities begin at 7:00 pm unless otherwise noted. • Rock Climbing, September 19 • Harvest Festival, October 25 • Community Movie Night, November 7 KIDS NIGHT OUT ,.- Spend the night with our staff at the Y enjoying 44, dinner, swimming, games, movies and more while r"'. parents enjoy an evening to themselves. Don't forget your water bottle and swimsuits! (Minimum 15 participants required) •- Age: K-5th Grade Fee: First Child $25, each addi- ,.� vs tional child $20 'MN � .— r MOM Schedule: Friday, October 10, 6:00 — 10:00 P m; Friday, November 21 , 6:00 — 10:00 pm; Friday, December 19, 6- 10 pm BREAKFAST WITH SANTA Join us for breakfast, crafts, games and pic- tures with Santa himself! One picture per fam- ily included in the registration fee. Member- - s? ship and financial assistance is available. ! _ Age: Open to everyone! Fee: $20 per family 4 tL 1 of 5 or less ($2.50 each additional family . . member), $7 per individual Schedule: Satur- t 4, y, day, December 13, 9:00-11:00 am (Reserve it your breakfast time when pre-registering). 503.625.9622 13 YOUTH DEVLOPMENT YOUTH SPORTS YOUTH INDOOR SOCCER LEAGUE VOLLEYBALL SKILLS SESSION Youth soccer at the Sherwood YMCA is co-ed for ages 3-6 yrs that Participants will learn the basic skills and rules for volleyball, as are ready to learn the basics of soccer. Registration begins July 9 well as practice teamwork and maintain your form all year long. and ends August 27. League runs September 13-November 1. If Each session will focus on one skill with a variety of drills, and then you are interested in coaching, contact David Parker at use that skill in game situations. Basic skills include passing, 503.862.4026 or dparker@ymcacw.org.Age: 3-4 yrs Fee: Facility setting, serving, hitting and defense. (Min. of 5 participants needed Members $60, Program Participants $80. Schedule: Practices and to operate class, Max. of 1 2) Age: Grades 5-6, Grades 7-8 Fee: games will be on Saturdays. Age: 5-6 yrs Fee: Facility Members Facility Members $50, Program Participants $80 Drop in rate per $80, Program Participants $100. Schedule: Practice once per week clinic: Facility Members $10, Program Participants $15 Schedule: with a game on Saturday. Sundays, 5-6th graders 1:00-2:30 pm, 7-8th graders 2:30-4:00 pm YOUTH BASKETBALL LEAGUE ADULT CO-ED VOLLEYBALL LEAGUE Youth Basketball at the Sherwood YMCA is co-ed for ages 3-8 yrs Male to female ratio should be even on the court (6 person team that are ready to learn the basics of basketball. Registration begins maximum on court) Age: 18+ Fee: $270 per team (rosters cannot September 16 and ends October 21. League runs November 15- exceed 10) January 17. No games December 27 and January 3. If you are Session 5: Registration begins Aug. 16 and ends Sept.8 League interested in coaching please contact David Parker at runs Sept. 16th-Oct. 28th. 503.862.4026 or dparker@ymcacw.org. Age: 3-4 yrs Fee: Facility Session 6: Registration begins October 1 and ends October 27th. Members $60, Program Participants $80. Schedule: Practices and League runs Nov. 4th- Dec. 16th games will be on Saturdays. Age: 5-6 yrs Fee: Facility Members YOUTH DANCE $80, Program Participants $100. Schedule: Practice once per week with a game on Saturday. Age: 7-8yrs Fee: Facility Members $80, NEW! PARENT/CHILD DANCE Program Participants $100. Schedule: Practice once per week with Through fun movement activities, students, with the assistance and a game on Saturday. encouragement of their adult partner, will be introduced to basic THANK YOU! gross and locomotor skills. Dance shoes are optional. Socks may be worn. Age: 2-3 yrs accompanied by parent or guardian Fee: Thank You Youth Sports Sponsors! Facility Members $50, Program Participants $80 Schedule: 2014 Spring Tee Ball: Bittner Dentistry for Kids Wednesday 8:00- 8:45am JUNIOR SPORTS NEW! CREATIVE MOVEMENT This introductory class focuses on fun and the basics of different Young students will develop gross and locomotor skills, learn how sports. Games, skills and confidence are the goals. Age: 3-4 yrs to take a class in a group setting, and enjoy a variety of movement Fee: Facility Members $50, Program Participants $80 Minimum of 4 activities. Apparatuses such as scarves, streamers, parachutes, poi participants, maximum of 10. Session 5: balls,and musical instruments will be used to inspire creativity and Basketball: Tuesday, 9:00-9:45 develop coordination. Some tap skills may be introduced at the Soccer: Wednesday, 10:00-10:45 discretion of the instructor. Age: 4-5 yrs Fee: Facility Members Flag Football: Thursday, 9:00-9:45 $50, Program Participants $80 Schedule: Monday 4:00 - 4:45 pm Session 6: NEW! BEGINNING TAP Soccer: Tuesday, 9:00-9:45 Students will be introduced to basic tap skills and terminology. Floor Hockey: Wednesday, 10:00-10:45 Short dances and combinations will be taught to reinforce Basketball: Thursday, 9:00-9:45 technique. Rhythmic exercises will be used to teach counting and TEEN SPORTS musicality. Each session will build upon skills taught in the previous Age: 1 1-1 7 Fee: Free for Facility Members. Members of the session. Age: 6+ yrs Fee: Facility Members $50, Program community may purchase a Full Day Guest Pass. Pick-up Participants $80 Schedule: Monday 5:00- 5:45 pm Basketball:Tuesdays & Thursdays 6:45-7:45 PM" Pick-up NEW! CONTEMPORARY DANCE Volleyball:Thursdays 6:45-7:45 PM "Schedule subject to change Students will be introduced to a variety of dance styles such as jazz, modern, folk and musical theater. Ballet students will find this ADULT SPORTS opportunity a great way to make connections between their ballet Age: 18 and older Fee: Free for Facility Members. Members of the training and other forms of dance. Each session will build upon community may purchase a Full Day Guest Pass. Pick-up skills taught in the previous session. Age: 7+ yrs Fee: Facility Basketball: Mondays & Wednesdays 7:45-9:45 PM Pick-up members $50, Program Participants $80 Schedule: Monday 6:00 - Volleyball:Thursdays 6:45-7:45 PM 6:45 pm 14 ymcacw.org YOUTH DEVLOPMENT PRE-PRIMARY BALLET NEW! INTRO TO SPANISH Leap your way into beginning ballet as you refine skills that help This exciting new class will dive into the fun and historic Spanish with balance and posture. Ballet shoes are useful, but not language on academic and practical levels. We will blend fun required. Come and see how fun leaping, turning and flowing knowledge of the Spanish culture with how the language works to across the floor to music can be! Age: 3-4 years Fee: Facility make that dinnertime conversation more diverse! This class is Members $50, Program Participants $80 Schedule: Tuesday great for kids or the entire family. Age: 6+ yrs Fee: Facility 4:00- 4:45 pm or Saturday 9:00-9:45am Members $50, Program Participants $80 Schedule:Tuesday 4:00 PRIMARY BALLET - 4:45pm NEW! INTERMEDIATE SPANISH Using techniques learned in the Pre-Primary Course, students advance their skills. Ballet shoes are useful, but not required. Want to maintain Spanish fluency or are you going on vacation to Expect to have lots of fun learning new ballet steps,jumps and a Spanish-speaking country in the near future? Our Intermediate Spanish class will explore more advanced aspects of the Spanish turns! (Must meet the age requirement and have completed Pre- language and help you practice intermediate vocabulary, pronunci- Primary Ballet or have invitation from instructor) Age: 5+ years ation, sentence structure and cultural knowledge for travelers and Fee: Facility Members $50, Program Participants $80 community members. Age: 1 2+ yrs (younger participants permit- Schedule: Tuesday 5:00-5:45pm or Saturday 10:00-10:45 am ted with instructor approval) Fee: Facility Members $50, Program YOUTH PROGRAMS Participants $80 Schedule: Tuesday 5:00- 5:45 pm NEW! DODGE BALL LEGO ENGINEERING- SIMPLE MACHINES Dodge ball is a game that is fun, exciting, and will get your kids A fun way for your child to mix play with learning! Your child will moving. In this class, participants will learn skills that include have a chance to use his/her imagination building fun and simple throwing, dodging, hand-eye coordination, teamwork, etc. These models such as a seesaw, rolling vehicle, spinning top, raft and skills will be taught in a fun games approach to make learning and many more. By playing and manipulating the models, children exercising fun! Yes, dodge ball will be played as well! Age: 6-10 experience pulleys, levers, gears and wheels and axels while yrs Fee: Facility Members $50, Program Participants $80 exploring energy, buoyancy and balance. Age: 4-6 years Schedule: Tuesday 4:00 -4:45 pm Fee: Facility Members $60, Program Participants $90 GYMNASTICS Schedule: Monday 9:00-10:00 am or Thursday 5:00-6:00 pm No experience required. This class offers a basic introduction to LEGO ENGINEERING- forward rolls, cartwheels, handstands and more. Fee: Facility ADVANCED SIMPLE MACHINES Members $50, Program Participants $80 Age: 5-7 yrs Schedule: Wednesday, 4:00-5:00 pm Age: 7 and older Schedule:Wednes- This class will introduce elementary students to key simple day 5:00-6:00 pm machines concepts while building teamwork and communication KIDS IN MOTION skills. They will discover basic physical science concepts such as gears, pulleys, levers, and wheels and axels through observation, Join us for a fun, two-hour class full of activities that will develop your child's gross motor skills and creativity. We will build our reasoning, prediction and critical thinking. Age: 7+ years coordination and practice tumbling. Each class will explore your Fee: Facility Members $60, Program Participants $90 child's creativity through art projects, music and story time. Age: Schedule: Thursday 6:00-7:00 pm 3-5 yrs Fee:Facility Members $60, Program Participants $90 NEW! INTRO TO ART Schedule:Wednesday 9:00- 11:00 am Join us and explore the basic concepts and different styles of art. FAMILY GYM Well get messy with different kinds of arts and crafts and create Family Gym allows parents and kids to interact and play in a safe, • beautiful masterpieces to bring home. Age: All ages welcome. fun environment. No registration is necessary, so drop in with Children under five required to have parent participation. your kids and have a great time! Parents must remain with chil- Fee: Facility members $60 (includes $10 supply fee), Program dren. Age: 6 months- 5 yrs Fee: Free for Facility Members Participants $90 (includes $10 supply fee) Schedule: Thursday Schedule: Monday 10:1 5 - 11:00 am 4:00- 4:45 pm HOME SCHOOL PE NEW! ART CONCEPTS A fun relaxed atmosphere for home-schoolers to increase athletics Interested in drawing, painting, or using pastels? Join our Art skills and social interaction with other children their age. Class Concepts class for a full array of intermediate art techniques focuses on different sports, skills and group games. Class meets applicable to all sorts of different art media. Learn about shading, on Sports Court. The K-3rd graders swim on Tuesdays and the 4th perspective, using color extremes, and shapes to push your graders and up swim on Thursdays.Age: 5-12 yrs Fee:Facility artistic ability to its potential! Participants required to provide Members $50 1st child, each additional child $30; Program Partici sketchbook. Age: 6+ yrs Fee: Facility Members $50, Program pants $80 1st child, each additional child $55 Schedule:Tuesday & Thursday 1:00 2:30 pm 15 Participants $80 Schedule: Thursday 5:00 - 5:45 pm YOUTH DEVLOPMENT YOUTH PROGRAMS ROCK CLIMBING WHEN I'M IN CHARGE Climbers will learn techniques, knots, footwork, equipment safety, Students discuss what to do when they are home without an adult. commands and much more! Older climbers will also learn belay This is a great class for students who are home alone or with skills. Climbers must wear closed toe athletic shoes or climbing siblings after school. Participants will discuss safety, emergency shoes. All other equipment is provided. situations and how to get along with siblings or friends when no Age: 5-9 yrs Fee: Facility Members $50, Program Participants adults are present. Parents are encouraged to participate in the $80 Schedule: Wednesday 4:00-5:00 pm last 1/2 hour of this course. Age: 8-11 yrs Fee: Facility Members Private&Semi Private Lessons $30, Program Participants $40 Schedule: Saturday November 1 5th Private: $25 Semi-private:$30 ($15 per person) per session from 9:30-12 Session: 1 hour time to be arranged. BIRTHDAY PARTIES Contact Martin Rakers at 503.862.4027 or mrakers@ymcacw.org Make your child's birthday extra special and have fun at the Y. for more information. Your child can choose from the following themes - Swimming, Kid's OPEN ROCK CLIMBING Gym, Sports and Rock Climbing or come up with your own idea. Come challenge yourself during Open Climb. Open to any facility Advanced booking is required. Contact Lauren O'Halloran at member 5 years and older. Climbers must wear closed toe athletic 503.862.4025 or lohalloran�a ymcacw.org. Age:All ages Fee: shoes or climbing shoes. All other equipment is provided. Facility Members $100 Kid's Gym & Sports, $120 Rock Climb & Schedule: Wednesday 5:00-7:00 pm, Saturday 5 6:30pm Swim; Program Participants $120 Kid's Gym & Sports, $140 Rock MIGHTY NIGHTS KARATE Climb & Swim Schedule: Saturday Noon-2:00 pm or 3:00-5:00 pm, Sunday 1:00-3:00 pm Mighty Mights Karate focuses on teaching skills that are the YMCA CAMP COLLINS foundation of most martial arts. Skills are taught with methods suitable for preschool children. Class provides an atmosphere Forty minutes from downtown Portland, situated on the banks of that teaches respect and courtesy in a fun and safe environment. the Sandy River east of Gresham, YMCA Camp Collins offers an Classes are taught by Mr. Mark Montoya, a 3rd degree Black Belt. exciting, safe community for young people to explore the Mr. Montoya has been teaching at the Sherwood YMCA for over outdoors, build self-esteem, develop interpersonal skills and make ten years. Age: 3-5 yrs Fee: Facility Members $32, Program lasting friendships and memories. Programs include horseback trail Participants $56 Schedule: Friday 3:30-4:00 pm, 4:05-4:35 pm rides, archery, swimming, campouts, group games, arts & crafts and more. Overnight Summer Camp entering grades 2-12, Day Camp RYJUYU KEMPO KARATE entering grades 1-6, Teen Camps and Family Camps. Kempo Karate focuses on teaching skills that are the foundation of most martial arts. Skills are taught with methods suitable for YMCA CHILD CARE children and adults. Class provides an atmosphere that teaches respect and courtesy in a fun and safe environment. Classes are CHILD DEVELOPMENT PROGRAM taught by Mr. Mark Montoya, a 3rd degree Black Belt. Mr. The Sherwood YMCA operates a full-day child development center Montoya has been teaching at the Sherwood YMCA for over ten housed in the Sherwood Methodist Church. We operate programs years. Age: 6 and older Fee: Facility Members $40, Program for children 6 weeks to 12 years old. We are open from 6:30 am to Participants $65 Schedule:Ages 6-14 years Friday, 4:40-5:40 6:30 pm weekdays. Financial Assistance is available. We provide a pm; Intermediate and Ages 9-14 Tuesdays 6:00-7:30 pm, Ages loving, nurturing and curriculum-filled environment. Call 14 and older Tuesdays 7:30-8:30 pm 503.925.9602 for more information or to set up a tour. AIKI TE RYU FAMILY KARATE AFTER SCHOOL PROGRAM This is a mixed martial arts class based on Aikido, Tae Kwan Do We offer after school care for children from Kindergarten through and Ju Jitsu. Class can be taken as a family or as an individual. 5th grade. Bus service is available from all Sherwood Public Schools The purpose is more than just learning effective self-defense. Our to the YMCA. Financial assistance is available. Open until 6:30pm curriculum teaches students the values needed to gain success in weekdays. Call 503.925.9602 for more information. life. Through proper martial arts instruction, you will learn self discipline, respect for yourself and others, how to handle WHY WE DO WHAT WE DO dangerous situations effectively, develop a true understanding of All kids deserve the opportunity to discover who they are and yourself, and gain valuable character building skills that will last what they can achieve, under the guidance of adults who care a lifetime. Age: 3 and older Fee: Facility Members $75 for the about them and believe in their potential. We see every interac- first family member, $10 each additional family member; Program tion with young people as an opportunity for learning and Participants $90 for the first family member, $10 each additional development. family member Schedule: Monday & Wednesday 7:00-8:00 pm 16 ymcacw.org SOCIAL RESPONSIBILITY Giving back and providing support to our neighbors CHRISTIANITY EXPLORED PROVIDENCE MOM'S GROUP Christianity Explored gives people time and space to think about Moms with babies less than one year old discuss infant development, the big questions of life and to explore the life of the person at feeding, sleeping and much more. Network with other working and stay the heart of the Christian faith,Jesus Christ. Over seven weeks, -at-home moms. Drop in anytime.Age: New Moms Fee: Free to all guests journey through the Gospel of Mark exploring the identity, Schedule:Wednesdays, 10:00-11:30 am, Teen Center mission and call of Jesus-who he is, why he came and what it VALLEY SLING BABES means to follow him. There is plenty of time to ask questions and discuss the claims of Jesus and their implications for our lives. For Caregivers of infants to preschoolers have fun learning and talking more information, contact ce�a countrysidechurch.com. Age: about anything and everything pertaining to baby wearing. Try on Middle School and up Fee: Free Schedule::Wednesday eve- different popular types of soft structured baby carriers and discuss Wings beginning Oct 8'^6:30-8:00 pm the benefits for adult and child. Monthly meetings focus on safety, hands-on troubleshooting, ongoing support, connecting and sharing. TOASTMASTERS Drop-ins mid-meeting welcome.Age: Caregivers of infants. Children all Join Toastmasters. Overcome your fear of public speaking in a ages welcome to accompany adults Fee:Free Schedule:Second safe, friendly environment. Improve your job hunting skills, and Thursday of every month 10:00 Noon. your listening skills. Come experience our warm and friendly FIRST AID/CPR/AED environment. For more information call Kristina at 503.707.1394 or David at 503.830.4303. Age:Adults Fee: Free for guests, no Learn lifesaving skills for adults, children and infants. Participants will obligation to join Schedule: Thursday, 7:00-8:00 pm, Conference learn how to recognize and respond appropriately to cardiac, Room breathing and first aid emergencies. Please bring a lunch. Age: 14 and older Fee: Facility Members $55, Program Participants ROBIN HOOD GARDEN CLUB $65 Schedule: Wednesday, Oct 15'' from 9— 3 Join the Robin Hood Garden Club in partnership with the Sherwood STRATEGIC PREPAREDNESS Regional Family YMCA to pursue your interest in gardening. Our mission: to promote interest and community awareness of plants, Sherwood made national news in March for it's 3.0 earthquake...some gardens and gardening through the sharing of skills, ideas and laughed, most ignored it. What would have happened if it was, as education. Where:Sherwood Senior Center When:Second Friday scientists predict, a major jolt? Are you prepared, along with family of the month, 9:00 am coffee and social time, meeting starts at members under your roof or in your immediate care, for disruptions in 9:30 am What:After the business meeting, we have informative food, water, utilities? This introductory course will address some basic speakers with information about interesting plants, gardens and issues of Physical, Emotional, and Spiritual Preparedness in the event events. In the summer months, we tour gardens and nurseries in of a natural, economic, or national disaster. We will also discuss our the area. For more information, contact Jacki Dougan on-going preparations in monthly, hands-on planning meetings to get 503.625.7651. Fee:$15 per year (YMCA membership not re- you and your family ready, not only to survive, but thrive in these quired) emergency situations. Sponsored by Rushing Wind Fellowship; 3'd Wednesday of the month starting in September, 6-7:30pm in the Teen Center. WOMEN'S SELF DEFENSE There is no more valuable skill for a woman than knowing how to SOCIAL RESPONSIBILITY effectively defend herself against crime and violence. Core Defense has options. We offer three levels of women's self-defense classes, each With our doors open to all, we work every day to bridge the gaps presented as a three-hour, hands-on seminar. The Basic Class that divide people and neighborhoods and to bring our cause to introduces women's self-defense and teaches defense options from the people and neighborhoods that need us most. With our standing positions. The Intermediate Class builds on the Basic Class, members, volunteers, staff and partners, we take on the most adding techniques for ground fighting positions. The Advanced Class urgent needs in our community and inspire a spirit of service in reviews the Basic and Intermediate Classes and presents defense everyone we touch. Our members,volunteers, supporters and against attacks with various weapons, including disarmament staff demonstrate the power of what we can achieve by giving techniques. Group training is also available at all levels.Saturday back together. We serve as the hub of our community for friend- September 27'^ 9-12 in the Teen Center classroom. Cost ships, family,fitness and faith. $60. Register at www.core-defense.com 503.625.9622 17 HEALTHY LIVING ACTIVE OLDER ADULTS SilverSneakers® ul CLASSIC el,. Move through a variety of exercises designed to increase muscular strength,range of movement. Hand held weights,elastic tubing with handles,and a ball are offered for resistance,and a chair is used for w " seated and standing support. FACILITY MEMBERS ONLY. CIRCUIT 34 S Combine fun with fitness to increase your cardiovascular and muscular I endurance power with a standing circuit workout. Upper body strength - work with hand-held weights,elastic tubing with handles and a ball is ` 5 alternated with non-impact aerobic choreography. A chair is offered for r support, stretching and relaxation exercises. FACILITY MEMBERS ONLY. MOVING FOR BETTER BALANCE Silversneakers® Moving for Better Balance is a falls prevention program that uses the Splash principles and movements of Tai Chi in helping older adults improve their balance and increase their confidence in doing everyday Activate your aqua urge for variety! SilverSplash®offers LOTS of fun activities. Older adults overcome the fear of falling and fall less often and shallow water moves to improve agility,flexibility and cardiovascular as they live stronger, healthier, more independent lives by endurance.No swimming ability is required and a special participating in the Moving for Better Balance program. Registration SilverSneakers®kick board is used to develop strength,balance and for 12 weeks is required and must be able to attend at least 75% of coordination. the time. For more information contact Caz Thomson at SilverSneakers® Yoga cthomson@ymcacw.org Age: Seniors or adults with balance SilverSneakers®Yoga will move your whole body through a complete concerns Fee: $50 (facility members only) series of seated and standing yoga poses. Chair support is offered to safely perform a variety of seated and standing postures designed to Nia® increase flexibility,balance,and range of movement. Restorative Nia is a sensory-based movement practice that leads to health, breathing exercises and final relaxation will promote stress reduction wellness and fitness. Come experience an hour of movement that and mental clarity. combines the energy of martial arts (tai chi, tae kwon do, aikido) Silver&Fit® the expression of dance arts (jazz, modern dance, Duncan dance) Reshape your life with Silver&Fit®classes offered through Medicare and the healing arts (yoga, Alexander technique, the work of supplemental insurance programs. Includes weekly fitness classes that Moshe Feldenkrais). Designed for all bodies and all. Classes are are designed for Silver&Fit® members and include a combination of taken barefoot (Option to keep shoes on) to soul-stirring, inspir- aerobics,flexibility and resistance/strength training.All members are ing, rhythmic music. Step into your own joyful journey with Nia, welcome to attend. and positively shape the way you feel, look, think and live. Class Silver&Fit® ZUMBA GOLD offered periodically. Call 503.862.4021 for more information For seniors,Zumba Gold takes all the excitement from the original Zumba Drums Alive® Golden Beats Class and introduces it to the active older adult,the beginner participant, • Feel and experience the pulsating rhythms, dynamic movements and other special populations that may need modifications to benefit and powerful percussions of this new and unique dance rhythmi- from Zumba.This explosive program is designed so that everyone can do cal workout. Golden Beats combines movement with the power of it!With its Meringue,Salsa,Cha Cha,Cumbia, Belly Dance, Flamenco, drumming. Its a program for everyone! Any one, of any age, and Tango and Rock N'Roll rhythms, Zumba Gold guarantees the usual and of any ability can do Drums Alive® Golden Beats. Its a workout absolute thrill,but in a safe-paced and effective format.Zumba Gold is for the entire body as well as a powerful tool for stress reduction much more than a total body workout.The"fitness-party'experience of and mental balance. The rhythmical patterns of the drum increas- Zumba Gold is a celebration of life and is pure joy. es synchronization of brain wave activity which in turn provides GENTLE YOGA feelings of euphoria and improved mental awareness and self This class is designed to challenge you physically and mentally with a acceptance. Golden Beats® is specially designed for the senior variety of simple and safe yoga moves that you'll do at your own pace. population. Come and experience the joy of music, movement, and Using a chair for support,you'll increase flexibility, build endurance and rhythm and feel like a rock star! Break the rules, open the door learn how to think more clearly. FACILITY MEMBERS ONLY. and enter a new dimension of fitness! Class offered periodically. Call 503.862.4021 for more information. ymcacw.org 18 STRENGTH & CARDIOVASCULAR EQUIPMENT ORIENTATIONS FITNESS ASSESSMENTS An orientation is recommended for all new members and highly Set personal goals by knowing your fitness level. A YMCA fitness recommended for all members 14-18 years old. Participants are assessment includes: body composition, cardiovascular fitness, educated in basic exercise principles and how to begin a safe and flexibility, muscular strength and endurance. A Certified Fitness effective exercise program. Age: 14 and older Fee: Free to all Specialist will complete your fitness testing. This includes a Facility Members Schedule: Appointments available at the computer that charts your progress. For information contact Katie Personal Fitness Center Grimes at 503.862.4018 Age: 14 and older Fee: $35 Facility TEEN STRENGTH TRAINING members, $50 Program Participants; Body Composition $15 Facility This 2-hour course teaches 12-13 year olds how to use the fitness Members, $25 Program Participants Schedule: By appointment equipment safely and effectively upstairs only. This will help develop an appropriate workout for teens. This class is REQUIRED for 12 WEEK PERSONAL FITNESS PROGRAM fitness equipment use by 12-13 year olds. After successfully This National YMCA fitness program guides the new or returning completing this class, teen members may workout in the fitness exerciser through a step-by-step, personal exercise program. area, WHEN ACCOMPANIED AND UNDER THE DIRECT SUPERVISION Wellness Coaches work with participants to develop a OF A PARENT OR RESPONSIBLE ADULT. Teen must wear Teen cardiovascular and strength training routine. Each participant meets Strength Badge when using the facility. Age: 12-13 yrs. Facility with a Wellness Coach during each phase of the 12 weeks to Members Only Fee:$35 Schedule: By appointment only, introduce more exercises. Orientation is required. Sign up at the 503.862.4030 Welcome Center. For more information call 503.862.4030. Age: 14 & older, 12 & 13 allowed with an adult YOUTH CARDIO ORIENTATIONS Fee: Free to all Facility Members Schedule: Choose a time below This 45-minute session is designed for youth ages 8-13, teaching for your orientation. All orientations meet in the Conference Room, how to safely use cardio equipment. Upon completion of the course, Monday, 11:00-11:45 am; Thursday, 7:00-7:45 pm; Saturday, youth may use the cardio equipment and track WHEN 9:30— 10:15 am ACCOMPANIED AND UNDER THE DIRECT SUPERVISION OF A EIGHT WEEKS TO WELLNESS PARENT OR RESPONSIBLE ADULT. Youth must wear their Youth A unique program emphasizing the eight essential good health Cardio Badge when using the facility. This orientation is not practices for an active, healthy lifestyle. This class includes necessary if completed Teen Strength Training. Age: 8-13 yrs discussions on new themes introduced weekly. We recommend Facility Members Only Fee: Free to all Facility Members taking this class while participating in the 12 Week Personal Fitness Schedule: By appointment only, 503.862.4030 Program. For further information, please contact Izzy Scott at ACTIVTRAX 503.862.4030 or iscottfaymcacw.org. Sign up at Welcome Center. Are you bored with doing the same workout? Track your fitness and Age: 14 and older (or permission by instructor) Fee: Free for nutrition progress. Start with a strength test and a meeting with a Facility Members, purchase of book $10; Program Participants, $35 Wellness Coach to assess your goals. You will learn how to read and plus book $10 Schedule: Tuesdays: September 16 November 4 use the workouts. Workouts can be printed out at the YMCA Kiosk 6:00 7:OOpm Fridays: September 19 November 7 10:45 1 1:45am or on your home computer (we provide you with a user name and password). Each time you complete a workout,ActivTrax uses the SHERWOOD VOLKSWALKERS & MERRIWALKERS results to determine your body's current abilities and calculate its Love to walk? Join the Merriwalkers and Volkswalkers once a month potential for your next workout. This variety filled and personalized at the Sherwood YMCA Conference room for a monthly meeting. For fitness formula keeps you actively reaching for results! Sign up for more information on meeting locations, club walks and activities an appointment with a Wellness Coach at the Personal Fitness check their website at www.sherwoodmerrywalkers.org Fee: Free to Center. For more information, check out www.activtrax.com or all Schedule: First Monday of each month at 10:30 am contact Doreen at 503.862.4022 or dreed@ymcacw.org 19 503.625.9622 SPECIALTY WELLNESS PROGRAMS YSNAPS POWERING FORWARD This program was developed with community members to create A Boot Camp for people with early onset Parkinson's Disease. an offering for the people in our lives with special needs. There This program is designed to give the participants a challenge that will be a variety of activities with an emphasis on exercise and traditional PD classes can not offer. The class focuses on full socialization. Majority of the participants are adults. Age: 14 and functional movements using ropes, TRX, kettle bells, BOSUs, older Fee: Facility Members $20 per session, Program Partici- weights, boxing and your body. Taught in an interval/circuit pants $30 per session Schedule: Tuesday & Thursday, 4:30- training style to keep you focused the class will encourage brain 5:30 pm stimulation as well as challenge balance and stability. Be pre- pared to SWEAT! To get started complete online form at PERSONAL TRAINING ymcacw.org and click on the Powering Forward box. Achieve your 2014 fitness goals with a certified Personal Trainer. Our Personal Trainers can help you meet your goals by designing PARKINSON'S DISEASE EXERCISE PROGRAM programs to meet your specific needs. Whether you have weight to An exercise program designed to provide a safe, instructional lose, want help getting your program started, need to invigorate environment for strengthening, range of motion and balance your current program, prepare for a sport specific event or just training for people with Parkinson's Disease. The goal is to im- need motivation, our trainers can help design a safe, effective prove functional movement getting in and out of bed, getting up program for you. When you make a commitment to personal and down from chairs and walking. Techniques are taught to training, you make a commitment to yourself! Age: 12 -Adult increase flexibility and stimulate initiation of movement in order Fee: Individual $60 1 hour, $250 Pkg 5, $500 Pkg 10 to reduce fall risk. There is a five person minimum to run this 2 person $75 1 hour, $280 Pkg 5, $550 Pkg 10 class. Age: Anyone with Parkinson's Disease Fee: $30 Groups (3-4) $75 1 hour, $335 Pkg 5, $650 Pkg 10 Schedule: Mondays, 1:00-2:00 pm Give the gift of fitness. Gift Certificates for Personal Training and NEW! PRENATAL YOGA camps are available at the Welcome Center. Prenatal Yoga:This class will help ease the possible discomforts of pregnancy while preparing you physically, mentally, and spirit- ually for childbirth and motherhood. Yoga will strengthen and stretch your body, helping you adapt to the constant bodily changes of pregnancy. It will also encourage optimal fetal posi- tioning, and ready you for the physical challenges of childbirth and motherhood. Appropriate for all trimesters. Fee: Email kgrimes@ymcacw.org for more information. - 100719° -�,11 .� •..ark- -,. '' 1111 — 4 3" -.A — —:1* ,I0 sA pi • 4 g- a v.- . 101 si 1---- : _ + h _ f° ` /� t - r. - .I 4 . s L � /� A Z0 ymcacw.org FITNESS CAMPS ADULT & TEEN FITNESS CAMPS RUNNING CAMPS The Sherwood YMCA offers Running/Specialty Camps: The Sherwood YMCA has developed numerous camps to meet the Couch-to-5K for beginning runners needs of its diverse population. A minimum of 4 participants per camp is required. TRADITIONAL & INTERVAL STYLE BOOT CAMPS Camps are considered small group personal training. Sign up for camps at the Welcome Center Fee: Facility Members All sessions offer challenging and dynamic total body workouts. Only, $80 per month, Unlimited Camps Schedule: Contact Katie Cardio and Strength conditioning are achieved using a variety of Grimes at 503.862.4018 or kgrimes@ymcacw.org free weights, machines and traditional boot camp drills. Sessions HOW TO BUILD YOUR OWN FITNESS CAMP may be held indoors and outdoors, weather dependent. While all fitness levels are encouraged to participate, members should be free • Gather 4 YMCA Members of physical limitations, which could prevent them from running/fast • Request a Trainer (List available at Welcome Center) walking,jumping and lunging. 4-6 participants per group. Beginner • Request a time/day schedule to Advanced. • Tell us what kind of training you are interested in experiencing. AQUA BOOT CAMP For more information about all fitness programs,contact Katie Grimes at 503.862.4018 or kgrimes�a ymcacw.org Workout in the pool! Get a cardio workout in the water with less impact on the joints. The resistance of the water provides muscle STRENGTH TRAINING strength and endurance training. Ankle culls add extra resistance Strength training for men & women will focus on a progressive for increased muscular strength. Exercising in the water enhances approach to building strength and definition through the use of flexibility, core strength and balance. machine, free weights and own body weight mediums. TRX SUSPENSION AND ROPES CAMP NEW! Y STROLLER FIT In TRX Suspension Camp, participants will be taught functional This new class is a stroller based class that incorporates strength, exercises that build strength, flexibility, core stability and cardio, and toning. Activities incorporate little ones. endurance. TRX suspension training harnesses your own bodyweight to create resistance as you workout. The TRX design allows you to UNLIMITED FITNESS adjust the degree of difficulty regardless of your fitness level, age CAMPS FOR $80 or fitness goals. Camps will use both the TRX and ropes for a full body workout. PER MONTH! I 1 40 1, / -41,Iir..s' ''1111111%. I . 11k it i -4 . \ . ill_a7rritiii ..,.4. ..,„. . .,.., .r�� w• 1/, • 4ry . _ick _ a . _ . ) - - 503.625.9622 Y BARRE «� Our classes are designed to effectively strengthen, tone, and ,, balance the entire body. We offer fat burning workouts that y� • : integrate the use of the ballet bar. Students will focus on form ' and precision while performing small isometric movements as • • - instructors emphasize basic alignment, foundation, and specific • muscle actions. Each class includes several highly effective • sequences of toning and resistance exercises with an emphasis on the core,arms, seat and thighs. Each strength section of this workout is followed by a stretching section to create long, lean muscle. NEW! BOOTY BARRE GROUP FITNESS Energetic, fun workout that fuses fitness techniques from Dance, Pilates, and Yoga that will tone, define and chisel the whole body. And get this... you don't even need any dance experience CLASSESand you certainly don't need a partner! The Booty Barre® method is the perfect combination of strength and flexibility All Group Exercise classes are free to members. Please see with added cardio to burn fat fast. Barre workouts have also the Welcome Center for current schedules of all group fitness become a popular choice with many celebrities. classes. The Group Exercise Schedule can also be found PILATES online at www.ymcacw.org Ages: 14 and up Pilates is a method of toning and strengthening the core muscles Fees: Free for Facility Members, Program Participants: Drop without adding bulk. It is done primarily on the floor and focuses In Fee $12 or $6 with a member. on the abdominal muscles in a flowing format. Pilates offers a BODY BLITZ progressive workout for beginners to elite athletes. Ramp up your cardio with this class. This high intensity cardio class YOGA (BEGINNING TO INTERMEDIATE) is infused with interval training, plyometric drills and body weight Yoga combines strength, flexibility and balance. It is a physical resistance that make this a workout your body will not forget, but workout for the entire body with the bonus of stress reduction you'll love the results! and relaxation. CIRCUIT EXPRESS A fast and efficient workout using a combination of tools and POWER UP intervals to improve cardiovascular endurance while building A strength training workout emphasizing toning and muscle strength. definition. This class targets every major muscle group with the CORE CONDITIONING use of an adjustable barbell and dumbbells. Enhance strength One hour of intense abdominal conditioning using Pilates moves, endurance and improve muscle tone. Featuring easy to follow routines set to super motivating music, this power hour proves stability balls, weights, and bands for an all-over toning experience. to be popular with both men and women, and suitable for all TOTALLY TONED! fitness levels. A challenging class designed to work all muscle groups using a variety of formats including weights, the step, tubing and bands, TBC (Total Body Conditioning) aerobics and muscle endurance. A challenging class designed to work all muscle groups using a variety of formats including weights, the step, tubing, and CYCLING bands. Aerobics and muscle endurance for an intense multi- An indoor group cycling class set to invigorating music for lower purpose workout. body resistance training and a cardiovascular challenge. AQUA ZUMBA MUSCLE CONDITIONING Splash your way into shape with an invigorating low-impact aquatic This fitness class for all levels works on toning, defining and exercise. Known as the Zumba® "pool party",the Aqua Zumba strengthening muscles while boosting the heart's efficiency. program gives new meaning to the idea of a refreshing workout. PIYO® Integrating the Zumba philosophy with traditional aquatic fitness disciplines,Aqua Zumba® blends it all together into a workout Piyo®is the perfect fusion equaling strength building, rhythmic that's cardio-conditioning,body-toning,and most of all,exhilarating movement and power with a foundation in Pilates and Yoga that beyond belief. burns calories while transforming the body. 22 ymcacw.org STEP GENTLE YOGA Using a bench to add more intensity and cardiovascular challenge, This class is designed to challenge you physically and mentally with a step aerobics offers an incredible workout that is fun to learn. variety of simple and safe yoga moves that you'll do at your own pace. Using a chair for support, you'll increase flexibility, build en- NEW! UJAM durance and learn how to think more clearly. FACILITY MEMBERS This brand new class is an athletic hip-hop dance fitness workout. It ONLY. combines high energy music and dance for a workout that is bound to get your heart rate up,your body moving,and make you work up KICKBOXING a sweat-all while having FUN! Kickboxing is a full-body workout that challenges all major muscle groups while improving aerobic capacity,decreasing stress, improv- ZUMBA® ing focus and boosting endurance. Because it requires a higher level An aerobic, hypnotic, fast-paced dance class with awesome mu- of intensity than many other aerobic exercises, kickboxing may also sic designed with simple moves and plenty of energy. Everyone is promote greater gains in balance, stability and strength. All of that welcome. loin the party! Zumba Gold is for beginners and sen bobbing, weaving, punching, kicking and rapid,focused movement iors to experience the fun at a simpler, slower pace. adds up to hundreds of calories burned per hour,making the activity ideal for weight loss. ZUMBA KIDS® Zumba Kids® is a dance-aerobic class for kids ages 8-13. Kids learn different rhythms from around the world,gain dance skills, build confidence and have a total blast in this fast-paced, ener- getic class.Ages:8-13. ZUMBAFEST Friday, October 3 You won't want to miss this exciting event! This year we are having it in October to coincide with Breast Cancer Awareness Month. Join us for 1 1/2 hours of Exhilarating +k I '01 , i{ 411. 24 Zumba with all of your favorite - Zumba instructors! We will also have fun giveaways! Our evening J will begin with a fun 30 minute , ` �r Zumba Kids event! Contact Katie ! • 41.Grimes at kgrimes@ ymcacw.org for _ t } k more information. it I 503.625.9622 23 THANK YOU Throughout Sherwood, countless people know the Sherwood Regional Family YMCA. But there's so much more to our Y than one might think. From exercise to education, from volleyball to volunteerism, from preschool to preventive health, the Y doesn't just strengthen our bodies. It strengthens our community. The Y is so much more than a gym. It's a cause, dedicated to Youth Development, Healthy Living and Social Responsibility. Thank you to all our donors who strengthen our community by supporting the cause of the Y. We want to give a special thank you to our Chairman's Round Table Donors, who give $1,000 or more to the Annual Campaign. $2,500+ Exercise Equipment Northwest Richard and Diane Cromer Bittner Dentistry for Kids Pride Disposal Company Les Schwab CSI Digital Robert Erickson McCabe Real Estate Scott and Michelle Springer Craig Johnson Oregon Onsite Drug Testing Sherwood Regional Family YMCA Staff Keith Mays Sherwood Dental Care $1,000+ Bella Via Wilson and Kristen Parrish Cascade Columbia Distribution Walt and Kristi Hitchcock Dave and Terrie Emmons Pacific Family Dental Providence Newberg Hospital Renee and Rob Brouse Sean and Jamie Monahan Rotary Club of Sherwood Langer Family We have an extraordinary opportunity to ensure a brighter future for Sherwood—but we must take action today, and only the support of our donors will make it possible. Every gift makes a differ- ence. Everyone has a role to play. Together, we can achieve so much more. Give today by contacting Melody Danner at mdanner(a�ymcacw.org or online at ymcacw.org/donate-online. SHERWOOD REGIONAL FAMILY YMCA BOARD OF MANAGERS 2014 Dave Emmons Kevin Bates Leanna Knutson Terrie Emmons Mark Daniel Danial Taylor Keith Mays Dianne Snyder Wilson Parrish John Lee Jim Haynes Tracy Butterfield Matt Langer David Grant Karina Noreen Leslie McCabe Dave Luman Sabrina Kirkpatrick Deanna Luman Heather Cordie John Danese Sean Monahan Brent Morris Sunil Raju SHERWOOD REGIONAL FAMILY YMCA BRANCH VISION 23000 SW Pacific Hwy Sherwood To serve as the hub of our community for P 503.625.9622 friendships, family, fitness and faith. F 503.625.1473 SUPPLEMENTAL PACKET FOR __.1...Q...:1,y1 Carter Talking Points: (DATE OF MFF.TING) Location: /4-5 en /6e 1 . On the trail system- most walkable community. /1✓, .1/ -i) 2. Trimet bus and wes - Beaverton, Tualatin, Portland. 3. Activate downtown, make it a desirable place to live, help those businesses. Why Teens Care: 1 . TEEN CENTER - Free study rooms, couches, video games, pool. 2. A place to go without leaving Tigard. 3. An affordable way to exercise. 4. Teens do care look at these petitions 150 + in one day. Other: 1 . I won't be around but my sister will! Something that will outlive us all. 2. The Tigard Park System Master Plan Adopted July 14, 2009 states by 50,000 population we should have a recreation facility, where is it? 3. Around 150 volunteer opportunities at the Sherwood location. 4. Dozens of new jobs that High Schoolers need! 5. We need the City to fund this study, the want it there! AIS-1945 5.A. Business Meeting Meeting Date: 10/14/2014 Length (in minutes):Consent Item Agenda Title: Receive and File: Council Calendar and Council Tentative Agenda Submitted By: Carol Krager,City Management Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action is requested;these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N DATES OF PREVIOUS COUNCIL CONSIDERATION N/A-Receive and File Items Attachments Council Calendar Tentative Agenda • MEMORANDUM I ! ( , ;\ I' I TO: Honorable Mayor&City Council/City Center Development Agency Board FROM: Carol A. Krager,City Recorder RE: Three-Month Council/CCDA Meeting Calendar DATE: October 6,2014 October Tuesday City Center Development Agency Meeting Cancelled. Council individual meetings to be scheduled 14* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 21* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 28* Tuesday Council&CCDA Business Meeting—6:30 p.m.,Town Hall November 4 Tuesday City Center Development Agency Meeting Cancelled. Election Day 11* Tuesday Council Business Meeting—Cancelled. Veterans Day 18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 20 Thursday Council Ground Rules Meeting—3:00 p.m.,Fanno Creek House 25* Tuesday Council Business Meeting—6:30 p.m.,Town Hall December 2 Tuesday City Center Development Agency Meeting 4 Thursday Council Goal Setting Meeting—3:00 p.m.,Town Hall 9* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 16* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*). is\adm\city council\council calendar\3-month calendar for c mtg 2014-1006.doc Meeting Banner ❑ Business Meeting ❑ Study Session el Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM- Updated Form Meeting Submitted Meeting Inbox or # Dates By T�-nr Title Department Finalized 1628 10/07/2014 Cathy AAA October 7, 2014 - Council Community Meeting (CCDA Wheatley Meeting Cancelled) 1629 10/14/2014 Cathy AAA October 14, 2014 Business Meeting Wheatley � 1875 10/14/2014 Judy ACCSTUDY 1 15 Minutes - Executive Session On Real Property 'Public Works 08/06/2014 Lawhead Transactions 1901 10/14/2014 Judy ACCSTUDY 2 5 Minutes - Briefing on an Agreement with Washington Public Works 10/02/2014 Lawhead County for a CDBG Sidewalk Project 1866 10/14/2014 John ACCSTUDY 3 15 Minutes Briefing on a MOU Regarding Tigard's Public Works 10/02/2014 Goodrich Participation in the Master Planning Process for the Willamette River Water Treatment Plant _ 1941 10/14/2014 Greer Gaston ACCSTUDY 4 10 Minutes - Executive Session on Real Property Public Works 09/30/2014 Transactions 1915 10/14/2014 Joseph CCBSNS 1 5 Minutes - Contract Award - Automated Materials Financial and 10/02/2014 Barrett Handling System Information Services 1920 10/14/2014 Greer Gaston CCBSNS 2 15 Minutes - Consider Authorizing the Mayor to Execute Public Works 10/02/2014 an Amendment to an Agreement Regarding the Pacific Hwy/Gaarde/McDonald Intersection Improvements 1928 10/14/2014 Marty Wine CCBSNS 3 15 Minutes - Adopt Resolution to Ratifiy Collective City Management 10/02/2014 Bargaining Agreement with Tigard Police Officers Association 2014-2017 1861 10/14/2014 Doreen CCBSNS 4 15 Minutes - Update on Community Development Community 09/08/2014 Laughlin Efficiencies Initiatives Project Development 1911 10/14/2014 Carol Krager CCBSNS '5 25 Minutes - LEGISLATIVE UPDATE City Management Newton L, Assistant City Manager 1II' agc is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner 0 Business Meeting ❑ Study Session IN Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM - Updated Form Meeting Submitted Meeting Inbox or Date By Type Title Department Finalized 1940 10/14/2014 Tom McGuire'CCBSNS 6 20 Minutes - Executive Session for pending litigation Community 10/02/2014 ORS 192.660(2)(h) Development Total Time: 95 Minutes of 100 Minutes Scheduled I II 1631 10/21/2014 Cathy IAAA October 21, 2014 Workshop Meeting Wheatley 1886 10/21/2014 Carissa CCWKSHOP 1 45 Minutes - First Quarter Budget Committee Meeting Financial and MartyW, City Collins Information Manager Services 1918 10/21/2014 Carol Krager CCWKSHOP 2 20 Minutes - RECEIVE UPDATE FROM METRO City Management MartyW, City COUNCILOR DIRKSEN Manager 1839 10/21/2014 Cheryl CCWKSHOP 3 45 Minutes - Tigard Triangle Strategic Plan Update Community Caines C, Assoc Caines ,Development Planner 1859 10/21/2014 Julia Jewett CCWKSHOP4 20 Minutes - Photo Radar Police Jewett J, Conf Exec Asst 1943 10/21/2014 Toby CCWKSHOP 5 35 Minutes - River Terrace Draft Funding Strategy Plan Financial and Shanks S, Senior LaFrance Follow-up Information Planner Services Total Time: 165 Minutes of 180 Minutes Scheduled 1632 10/28/2014 Cathy AAA October 28, 2014 Business and CCDA Meeting Wheatley JI 1936 10/28/2014 Sean Farrelly ACCSTUDY 1 15 Minutes - Executive Session- Real Property Community 09/25/2014 Transactions Development 1925 10/28/2014 Judy ACCSTUDY 2 10 Minutes - Briefing on an Agreement Regarding the Public Works McCarthy M, Lawhead Maintenance of Water Quality Swales on Pacific Highway St/Trans Sr Proj Eng 1937 10/28/2014 Judy ACCSTUDY 3 5 Minutes - Briefing on an MOU with the School District Public Works Rager B, Asst. PW Lawhead Regarding a Stormwater Maintenance Facility at Fowler Director Middle School 2 is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM - Updated Form Meeting Submitted Meeting Inbox or Title Department Date By Type Finalized 1926 10/28/2014 Greer Gaston ACCSTUDY 4 15 Minutes - Update on Progress to Develop an Public Works Koellermeier D, Agreement Regarding Water System Ownership and Water Public Works Dir Service 1867 10/28/2014 John ACONSENT Consent Item - Authorization to Sign MOU for Joint Public Works Goodrich J, Utility Goodrich - Willamette River Water Treatment Plant Master Plan Div Manager 1877 10/28/2014 Judy ACONSENT Consent Item - Adopt a Resolution Authorizing the City Public Works Koellermeier D, Lawhead Manager to Execute an Agreement with PGE for a Back-up Public Works Dir Power Source for a Water Partnership Facility 1902 10/28/2014 Judy ACONSENT Consent Item - Authorize the City Manager to Execute an Public Works Lawhead, J, Sr. Lawhead Agreement with the County for a CDBG Sidewalk Project Admin Spec. II 1879 10/28/2014 Carissa CCBSNS 1 10 Minutes - FY 2015 First Quarter Supplemental Financial and Collins C, Sr Mgmt Collins Budget Hearing-City Center Development Agency Information Analyst (Fin Adm) Services 1939 10/28/2014 Sean Farrelly CCBSNS 2 5 Minutes - Appoint Lynn Scroggin as a member of the Community Newton L, City Center Advisory Commission Development Assistant City Manager 1942 10/28/2014 Tom McGuire CCBSNS 3 5 Minutes - Appoint John Goodhouse as a member of Community 10/01/2014 the Planning Commission Development 1801 10/28/2014 Carissa CCBSNS 4 20 Minutes - FY 2015 First Quarter Supplemental Financial and Collins C, Sr Mgmt Collins Budget Amendment Information Analyst (Fin Adm) Services -- 1878 10/28/2014 Judy CCBSNS 5 15 Minutes - Briefing on Capital Improvement Plan (CIP) Public Works McMillan K, Lawhead Projects Engineering Manager 1876 10/28/2014 Judy CCBSNS 6 15 Minutes - Consider a Resolution of Necessity Public Works Gaston G, Conf Lawhead Amending Resolution of Necessity No. 14-18 to Acquire Executive Asst Property for the Walnut Street Improvement Project 3 IPage is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner ❑ Business Meeting ❑ Study Session a Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM - Updated Form Meeting Submitted Meeting Inbox or # Date By Type Title Department Finalized 1717 10/28/2014 Lloyd Purdy CCBSNS 7 15 Minutes - Tigard Enterprise Zone: Resolution Community Asher, K, Development Community Development Dir. Total Time: 85 Minutes of 100 Minutes Scheduled I II 1633 11/04/2014 Cathy AAA November 4, 2014 CCDA Meeting - Cancelled. Wheatley ELECTION DAY -11 11/11/2014 November 11, 2014 Business Meeting — Cancelled. VETERAN'S DAY 1630 11/18/2014 Cathy AAA November 18, 2014 Workshop Meeting Wheatley f II 1838 11/18/2014 Steve Martin CCWKSHOP 1 30 Minutes - Joint Meeting With the Park and Recreation Public Works Martin S, Parks Advisory Board Manager 1836 11/18/2014 Steve Martin CCWKSHOP 2 40 Minutes - Discussion of Recreation Programming in Public Works Martin 5, Parks Tigard Manager 1787 11/18/2014 Liz Lutz CCWKSHOP 3 55 Minutes - Review Results of Water and Sewer Rate Financial and LaFrance T, Studies Information Fin/Info Svcs Services Director 1812 11/18/2014 John Floyd CCWKSHOP4 15 Minutes - MEDICAL MARIJUANA UPDATE Community Floyd J, Associate Development Planner 1912 11/18/2014 Carol Krager CCWKSHOP 5 20 Minutes - UPDATE ON STRATEGIC PLAN COMMUNITY City Management Newton L, OUTREACH Assistant City Manager 1931 11/18/2014 Loreen Mills CCWKSHOP 6 20 Minutes - Executive Session - exempt public records City Management 09/23/2014 under ORS 192.660(2)(f) - - - - pottr80 Minutes of 180 Minutes Scheduled (MEETING IS FULL) I II 4IP ,, gc is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM - Updated • Form Meeting Submitted Meeting Inbox or Date By Type Title Department Finalized 11/20/2014 November 20, 2014 Ground Rules Meeting 3-6 PM in Fanno Creek House 1634 11/25/2014 Cathy AA November 25, 2014 Business Meeting Wheatley I II 1927 11/25/2014 Judy ACONSENT Consent Item - Authorize the Mayor to Sign an Agreement Public Works Lawhead, J, Sr. Lawhead Regarding the Maintenance of Water Quality Swales on Admin Spec. Pacific Highway 1849 11/25/2014 Carol Krager CCBSNS Consent Item - Receive and File: Election Results, Council City Management Krager C, City Calendar and Council Tentative Agenda Recorder 1938 11/25/2014 Judy ACONSENT Consent Item - Authorize the City Manager to Sign an MOU Public Works Lawhead, J, Sr. Lawhead Regarding a Stormwater Maintenance Facility at Fowler Admin Spec. Middle School - II 1874 11/25/2014 Judy CCBSNS 1 15 Minutes - Informational Public Hearing to Consider a Public Works Berry G, Project Lawhead Resolution Establishing Walnut Street & 112th Avenue Engineer Sanitary Sewer Reimbursement 1842 11/25/2014 Judy CCBSNS 2 15 Minutes - Consider an Agreement Regarding Cook Public Works Martin S, Parks Lawhead Park Facility Use With Two Sports Leagues Manager 1864 11/25/2014 Carol Krager CCBSNS 3 15 Minutes - Authorize the Mayor/City Manager to City Management Koellermeier D, Execute an Intergovernmental Agreement with King City Public Works Dir Regarding Water System Ownership and Water Service 1917 11/25/2014 Carol Krager CCBSNS 4 15 Minutes - CONSIDER ADOPTION OF STRATEGIC City Management Newton L, PLAN Assistant City Manager 1932 11/25/2014 Kent Wyatt CCBSNS 5 15 Minutes - Franchise Agreement - McLeodUSA City Management Telecommunications Services L.L.C. 5I is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM - Updated Form Meeting Submitted Meeting Inbox or # Date _By Type Title Department Finalized 1944 11/25/2014 Norma Alley CCBSNS 6 15 Minutes - Approve Legislative Update City Management Newton L, Assistant City Manager (Total Time: 90 Minutes of 100 Minutes Scheduled 1 II 1635 12/02/2014 Cathy AAA December 2, 2014 CCDA Meeting Wheatley I it 12/4/2014 December 4, 2014 Goal Setting Meeting 3-6 PM in Town Hall 1636 12/09/2014 Cathy AAA December 9, 2014 Business Meeting Wheatley 1903 12/09/2014 Liz Lutz CCBSNS 1 5 Minutes - Appoint Budget Committee Members Financial and Lutz L, Conf Exec Information Asst _ Services 1904 12/09/2014 Liz Lutz CCBSNS 2 5 Minutes - Appoint Audit committee members Financial and Lutz L, Conf Exec Information Asst Services 1934 12/09/2014 Loreen Mills CCBSNS 20 Minutes - Establish a 10 year franchise agreement City Management Mills L, Asst to 13/v ith Astound Broadband LLC City Manager 1788 12/09/2014 Liz Lutz CCBSNS 4 20 Minutes - Adopt the new Water Rate Financial and LaFrance T, Information Fin/Info Svcs Services Director 1933 12/09/2014 Loreen Mills CCBSNS 5 20 Minutes - Public Hearing - Amending Tigard Municipal City Management Mills L, Asst to Code Title 15.06 Franchise Utility Ordinance City Manager 1935 12/09/2014 Loreen Mills CCBSNS 6 5 Minutes - Revise Master Fees and Charges Schedule to City Management Mills L, Asst to update utility franchise fees City Manager Total Time: 75 Minutes of 100 Minutes Scheduled I 11 61 Page is\citywide\tentagenda\2014-1006 tentative agenda.docx Meeting Banner ❑ Business Meeting ❑ Study Session a Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 10/7/2014 9:28 AM- Updated Form Meeting Submitted Meeting Inbox or t Date By Type Title Department Finalized 1637 12/16/2014 Cathy 5:00 Councilor Buehner Reception Wheatley I December 16, 2014 Business Meeting I i _._ - - II 1891 12/16/2014 Doreen CCBSNS 1 5 Minutes - Planning Commission Appointments Community McGuire, T, Asst I Laughlin Development CD Director 1850 12/16/2014 Debbie CCBSNS 2 75 Minutes - Public Hearing - Ordinances Adopting the Community Shanks S, Senior Smith-Wagar River Terrace Community Plan, Code Amendments and Development Planner Transportation System Plan 1907 12/16/2014 Debbie 7CCBSNS 3 25 Minutes - Resolution Adopting the Parks Master Plan Community Smith-Wagar Addenda for River Terrace Development 1908 12/16/2014 Debbie CCBSNS 4 60 Minutes - Resolution Adopting the River Terrace Community Smith-Wagar Infrastructure Funding Strategy Development II 1638 12/23/2014 Cathy AAA December 23, 2014 Business Meeting I Wheatley i II 1892 01/06/2015 Carol Krager AAA January 6, 2015 Special Meeting I 1 Oath of Offices & State of the City I I iI 1893 1101/13/2015 Carol Krager 'AAA January 13, 2015 Business Meeting I I -- - II 1930 101/20/2015 Carol Krager AAA January 20, 2015 Workshop Meeting L I I II 1890 01/20/2015 Collins, C. CCWKSHOP45 Minutes - Second Quarter Budget Committee Meeting Financial and IS 08/24/2014 I Total Time: 45 Minutes of 180 Minutes Scheduled I — II 1895 01/27/2015 Carol Krager AAA January 27, 2015 Business Meeting ] I I---- _ _-- II 1887 01/27/2015 Judy CCBSNS 15 Minutes - Briefing on Capital Improvement Plan (CIP) Public Works Lawhead, 3, Sr. I Lawhead Projects Admin Spec. (Total Time: 15 Minutes of 100 Minutes Scheduled 71 Pag is\citywide\tentagenda\2014-1006 tentative agenda.docx AIS-1915 6. Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 5 Minutes Agenda Title: Contract Award-Automated Materials Handling System Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Financial and Information Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for the library's automated materials handling system project to Lyngsoe in the amount of$325,000. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for the Library's automated materials handling system project to Lyngsoe in the amount of$325,000 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The Tigard Public library (Library) currently has the fourth highest circulation,in amount of materials,among Washington County Cooperative Library Service (WCCLS) member libraries.The library currently circulates over 1,325,000 items annually and it is projected that circulation will increase in coming years. Roughly two-thirds of that number are first-time checkout and the remaining one-third are renewals. Library staff checks in approximately 2,860 items on an average day.This number includes items that arrive each day from the WCCLS courier and need to be checked in via a staff induction process. Roughly 60% of the Library's check-ins are returned by patrons inside the Library while the remaining are returned outside via book drops. These circulation and return numbers have led the Library to look for efficient ways to best serve the patrons while efficiently handling the volume.An automated materials handling(AMH) system will serve to achieve this efficiency. The AMH would allow staff or patron to induct materials into the system via inside location or book drop build into an outside location. On July 2,2014 the city issued a Request for Proposal (RFP) for an AMH system for the Library.The objective of the RFP was to solicit proposals from qualified and experienced firms to determine what system they would suggest,and the total cost of the recommended system. In order to insure the objective was met, the RFP was issued with three evaluation criteria (with overall weight): •Firm Qualifications (40%); •Project Understanding&Approach (30%);and •Cost Structure (30%) The city received proposal responses from four firms.The city reviewed these responses and felt additional information was required to make the best decision.The city issued a request for additional information on August 13th and received the information from all submitting proposers the next week.A selection team of five staff members reviewed this information along with the original submitting information and scored the proposals.The results of the selection teams review is as follows: 1.Lyngsoe Systems,Inc. -435 points (average of 87) 2.3M Library Systems - 380 points (average of 76) 3.Bibliotheca- 377 points (average of 75.4) 4.P.V. Supa,Inc. -285 points (average of 57) The attached memorandum from the Library Director to the City Manager provides a breakdown in bullet point of some of the key points during the scoring review. Based on the selection teams review and the firm meeting the requirements of the RFP,staff recommends the city award a contract for the Library's AMH project to Lyngsoe Systems,Inc.in the amount not to exceed $325,000. OTHER ALTERNATIVES The Local Contract Review Board may decline all proposals and direct staff to reissue the Request for Proposal.This may lead to a similar result,higher cost,or extended time frame for installation. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Not applicable DATES OF PREVIOUS COUNCIL CONSIDERATION The Local Contract Review Board discussed this contract at their September 23rd study session. Fiscal Impact Cost: $325,000 Budgeted(yes or no): Partially Where budgeted?: General Fund-Library Administration Additional Fiscal Notes: The Adopted Budget for Fiscal Year 2015 includes $300,000 for the purchase of the AMH system and $20,000 for the first year of maintenance of the system. The purchase of the proposed system includes the first year of maintenance so the$20,000 can be directed toward the purchase rather that maintenance. The not to exceed amount of$325,000 exceeds the budget by$5,000. Should the contract be awarded,staff will request either request that Council appropriate the additional$5,000 from General Fund Contingency at a future supplemental or reduce spending in other areas to make up the difference. Attachments AMI-1 Award Recommendation Memo III . ° City of Tigard TIGARD Memorandum To: Marty Wine, City Manager From: Margaret Barnes,Director of Library Services Re: Automated Materials Handling Vendor Contract Recommendation Date: September 2,2014 Submitted for your review and agreement is the awarding of contract recommendation for the Automated Materials Handling Request for Proposal. HISTORY On July 2, 2014 the City of Tigard Contracts & Purchasing Office solicited a Request for Proposal (RFP) for an Automated Materials Handling (AMH) system for the Library. The objective of the RFP was to solicit proposals from qualified and experienced firms to determine what system they would suggest, and the total cost of the recommended system. In order to insure the objective was met, the RFP was issued with three evaluation criteria addressed by the requirements of the RFP, and 66 questions answered by the Respondents. Evaluation Criteria was as follows: (1) Firm & Team Qualifications (2) Project Understanding & Approach and (3) Cost Structure. The Proposals were opened on July 30, 2014. Of the four (4) proposals received,all were responsive.The responsive firms were as follows: • 3M • Bibliotheca • Lyngsoe • P.V. Supa A follow-up Request for Clarification/Additional Information was submitted to all four proposers on August 13,2014. This was to seek information regarding revised diagrams and cost estimates for an exterior patron induction system, an overhead conveyor system and additional staff induction locations. The Proposals (original and follow-up) were assessed by a cross departmental Evaluation team which induded Margaret Barnes,Molly Carlisle, Craig Carter and Teresa Ferguson from the Library, and Louis Sears from IT. PROPOSAL EVALUATION PROCESS All Proposals were first examined to determine whether or not they met all the requirements of the RFP. A point system was then used to evaluate the Proposals by taking the points assigned to a category (listed below). Each category item was assigned a point range. Categories Range 1. Firm&Team Qualifications 0-40 2. Project Understanding&Approach 0-30 3. Cost Structure 0-30 Total 0-100 1. Firm & Team Qualifications: This category dealt with the background of the firm and types of services the firm is qualified to perform;qualifications of the firm in performing this kind of work, induding examples of related experience and references for similar projects; and the proposers had to identify individuals and subcontractors who will provide the services, their experience,and their individual qualifications,including resumes of assigned personnel. 2. Project Understanding & Approach: Proposers were to provide the City with information regarding their understanding of the City's needs with regards to the Scope and Schedule of Work. Proposers were to demonstrate a general understanding of the needs of a State of Oregon municipality from a firm providing a turnkey automated materials handling system. Proposers were to address their availability to meet the City's needs. 3. Cost Structure: The proposed fee structure should include the complete breakout for the Contractor's costs to provide all of the services under the subsequent contract. SUBMITTED PROPOSALS Listed below is a synopsis of each responsive Proposal submitted. Lyngsoe-The highest rated response(435 Total Points): • Excellent Qualifications (e.g.,prior experience and references) • Excellent overall Project Understanding&Approach • Excellent Staff and Deliverables • Highest rated Cost Structure • The only proposer to offer an Overhead Conveyor within the City's RFP budget 3M-The second highest rated response (380 Total Points): • Excellent Qualifications (e.g.,prior experience and references) • Very good overall Project Understanding&Approach • Excellent Staff and Deliverables • Fourth highest rated Cost Structure • Offered an Overhead Conveyor option,but the cost was far above the City's RFP budget Bibliotheca-The third highest rated response (377 Total Points): • Excellent Qualifications (e.g.,prior experience and references) • Good overall Project Understanding&Approach • Excellent Staff and Deliverables • Second highest rated Cost Structure • Did not offer an Overhead Conveyor option. P.V. Supa-The fourth highest rated response (285 Total Points): • Good Qualifications (e.g.,prior experience and references) • Failed to respond to the Project Understanding&Approach • Good Staff and Deliverables • Third highest rated Cost Structure • Did not offer an Overhead Conveyor option SYSTEM TO BE INSTALLED The AMH system to be installed will include one External Patron Induction on the South exterior wall, one Overhead Conveyor, one Internal Patron Induction, two Staff inductions and 15 trolleys/bins. RECOMMENDATION Only Lyngsoe Systems met all of the requirements/specifications of the City as stated in the original RFP and the clarification request. Based on the analysis of the Evaluation Team, Lyngsoe is the recommended vendor to be awarded the AMH contract. The total estimated pricing for the Lyngsoe system,including the first year warranty,is$316,206. Note: This cost does not include the prep work that will be required on the South exterior wall, prior to installing the Exterior Patron Induction. AIS-1920 7. Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 15 Minutes Agenda Title: Consider Authorizing the Mayor to Execute an Amendment to an Agreement Regarding the Pacific Hwy/Gaarde/McDonald Intersection Improvements Prepared For: Kim McMillan Submitted By: Greer Gaston, Public Works Item Type: Motion Requested Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the council authorize the mayor to execute an amendment to a cooperative improvement agreement with the Oregon Department of Transportation (ODOT) and Washington County regarding the Pacific Highway/Gaarde Street/McDonald Street intersection improvements? STAFF RECOMMENDATION / ACTION REQUEST Authorize the mayor to execute the amendment. KEY FACTS AND INFORMATION SUMMARY This is an amendment to the three-party cooperative improvement agreement between ODOT,Tigard and Washington County setting the framework of how the agencies will work together to fund and improve the intersection of Pacific Highway with Gaarde Street and McDonald Street. The original agreement was signed by the city on February 26,2013. The key elements of this amendment are: 1.The county's contribution to the project is increased by$400,000. 2.This amendment refers to the construction of a city-owned water line across Pacific Highway,which will be funded separately and described under separate agreement. 3.Updating the name and contact information of the city's project manager. OTHER ALTERNATIVES The council could propose changes to the amendment or could decide not to approve the amendment. Failure to adopt an amendment would likely cause removal of the county's additional contribution to the project and would keep the city from taking advantage of this opportunity to get a water line across Pacific Highway while the road is already under construction. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS This project is listed in the city's Capital Improvement Plan and Transportation System Plan,and is consistent with the city's long-term goal to pursue opportunities to reduce traffic congestion. The water line crossing is listed in the city's Water System Master Plan and is listed as project#96036 in the city's Capital Improvement Plan. DATES OF PREVIOUS CONSIDERATION The original cooperative improvement agreement was considered and authorized at the February 26,2013, council meeting. � a Fiscal Impact Cost: 0 Budgeted (yes or no): CIP Where Budgeted (department/program): 95033 Additional Fiscal Notes: This agreement does not result in any additional cost to the city. This agreement incorporates an additional $400,000 in county funding for this project.This agreement refers to (but does not authorize) a water line project that will be addressed in a separate agreement. That project is listed as project number 96036 'Pacific Highway/ Gaarde Street Utility Casing Bore Crossing'in the city's Capital Improvement Plan.The utility project and its fiscal impact will be considered with the agreement to authorize its construction along with this project. Constructing the street and utility projects together will result in cost savings and reduction in overall traffic and community disruption. Attachments Amendment No.1 to Cooperative Improvement Agreement-99W:Gaarde/McDonald Intersection Improvements Misc. Contracts and Agreements No. 28161 AMENDMENT NUMBER 01 COOPERATIVE IMPROVEMENT AGREEMENT 2003 OREGON TRANSPORTATION INVESTMENT ACT MODERNIZATION and SURFACE TRANSPORTATION PROGRAM — Urban OR 99W: Gaarde/McDonald Intersection Improvements The STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "State;" and Washington County, acting by and through its Board of County Commissioners, hereinafter referred to as "County," and the City of Tigard, Acting by and through its elected officials, hereinafter referred to as "City," all herein referred to individually or collectively as "Party" or "Parties," entered into an Agreement on April 10, 2013. Said Agreement covers the modernization and intersection improvements to OR 99W at SW Gaarde Street and SW McDonald Street. It has now been determined by Parties that the Agreement referenced above shall be amended to add additional funding being provided by the City, clarify maintenance duties upon construction completion and reference Utility Agreement for waterline work. Except as expressly amended below, all other terms and conditions of the Agreement are still in full force and effect. Exhibit A shall be deleted in its entirety and replaced with the attached Revised Exhibit A. All references to "Exhibit A" shall hereinafter be referred to as "Revised Exhibit A." TERMS OF AGREEMENT, Paragraph 2, Page 3, which reads: 2. The Project is estimated to cost $9,444,630. Due to the uncertainty of cost estimates, the Parties agree to finance the Project at $9,450,000. Funding will come from the following funding sources: $944,630 from the 2003 OTIA Modernization Program: $3,000,000 from the Surface Transportation Program: $1 ,500,000 from City and up to $4,000,000 from County funds. The estimate for the total Project cost is subject to change. City shall be responsible for any nonparticipating costs, and Project costs beyond the State, County, and federal money that is being contributed pursuant to paragraphs 3 and 4 below. Shall be deleted in its entirety and replaced with the following: 2. The Project is estimated to cost $9,840,000. Due to the uncertainty of cost estimates, the Parties agree to finance the Project at $9,850,000. Funding will come from the following funding sources: $944,630 from the 2003 OTIA Modernization Program: $3,000,000 from the Surface Transportation Program: $1 ,500,000 from City and up to '.4,400,00' from County funds. The estimate for the total Project cost is subject . .nge. City shall be responsible for any nonparticipating costs, and Project costs beyond the State, County, and federal money that is being contributed pursuant to paragraphs 3 and 4 below. Key. No. 16968 County/City/State Agreement No. 28161-01 $4,000,000] TERMS OF AGREEMENT, Paragraph 3, Page 3, which r . 3. County agrees to contribute up to $4,000,00 f County funds in two or more separate deposits, subject to full contribution of State, Federal, and City funds. County has no other obligations under this Agreement, other than contribution of County funds to State for Project puposes. County funds may only be applied to the following: a. Performance of preliminary engineering, construction engineering, and right of way work for the Project (up to $2,000,000). b. Project construction costs (up to $2,000,000). Shall be deleted in its entirety and replaced with the following: $4,400,000 3. County agrees to contribute up to $4,400,00 of County funds in two or more separate deposits, subject to full contribution of State, Federal, and City funds. County has no other obligations under this Agreement, other than contribution of County funds to State for Project puposes. County funds may only be applied to the following: a. Performance of preliminary engineering, construction engineering, and right of way work for the Project (up to $2,000,000). b. Project construction costs (up to $2,400,000). TERMS OF AGREEMENT, Paragraph 4, Page 3, which reads: 4. Upon completion of Plans, Specifications, and Estimate (PS&E) review by State Region 1 staff, State shall determine the estimated Project construction cost. State shall next determine the amount of federal, state, and city funds available for project construction, and the amount of County funds that, when combined with other available funds, would be required to complete construction. County's deposits will not exceed a total of $4,000,000 and will only be used in the amounts and for the purposes specified to complete Project items listed in TERMS OF AGREEEMNT, Paragraphs 3a-3b above. County will have an opportunity to review the estimate in advance of depositing any additional funds on top of the initial deposit as per COUNTY OBLIGATIONS Paragraph 1. Shall be deleted in its entirety and replaced with the following: 2 County/City/State Agreement No. 28161-01 4. Upon completion of Plans, Specifications, and Estimate (PS&E) review by State Region 1 staff, State shall determine the estimated Project construction cost. State shall next determine the amount of federal, state, and city funds available for project construction, and the amount of County funds that, when combined with other available funds, would be required to complete construction. County's deposits will not exceed a total of $4,400,000 and will only be used in the amounts and for the purposes specified to complete Project items listed in TERMS OF AGREEEMNT, Paragraphs 3a-3b above. County will have an opportunity to review the estimate in advance of depositing any additional funds on top of the initial deposit as per COUNTY OBLIGATIONS Paragraph 1 . Insert new TERMS OF AGREEMENT, Paragraph 13, to read as follows: 13. The Project will include the construction of a City owned water line across OR 99W. The cost of construction of the water line shall be ($400,000) paid by the City. The water line work shall be further described under separate Utility Agreement No. 30,212. STATE OBLIGATIONS, Paragraph 4, Page 5, which reads: 4. State shall, upon execution of this Agreement, forward to County a letter of request for an advance deposit to be made to the County's LGIP along with permission and account information for State to draw from the County LGIP account. The first advance deposit shall be in the amount of $2,000,000. State shall use these funds solely for preliminary engineering and construction engineering. Upon State determination that the Project is ready for construction bidding, State may request additional deposits from County for Project construction costs, in an amount determined under Terms of Agreement Paragraph 4. Any State request for funds shall be accompanied by an itemized statement of Project expenditures and an estimated cost to complete Project. County's contribution for all Project tasks will not exceed $4,000,000. Any unused County funds left at the end of the Project will be refunded to the County. Shall be deleted in its entirety and replaced with the following: 4. State shall, upon execution of this Agreement, forward to County a letter of request for an advance deposit to be made to the County's LGIP along with permission and account information for State to draw from the County LGIP account. The first advance deposit shall be in the amount of $2,000,000. State shall use these funds solely for preliminary engineering and construction engineering. Upon State determination that the Project is ready for construction bidding, State may request additional deposits from County for Project construction costs, in an amount 3 County/City/State Agreement No. 28161-01 determined under Terms of Agreement Paragraph 4. Any State request for funds shall be accompanied by an itemized statement of Project expenditures and an estimated cost to complete Project. County's contribution for all Project tasks will not exceed $4,400,000. Any unused County funds left at the end of the Project will be refunded to the County. Insert new CITY OBLIGATIONS, Paragraph 8, to read as follows: 8. City shall be responsible for paying for water line work, which is estimated to be $400,000. The water line work shall be further described under separate Utility Agreement No. 30,212. CITY OBLIGATIONS, Paragraphs 8 through 11, shall be hereinafter re-numbered as Paragraphs 9 through 12. CITY OBLIGATIONS, Paragraph 11, Page 7, which reads: 11 . City's Project Manager for this Project is Michael Stone, City Engineer, 13125 SW Hall Blvd, Tigard OR 97223, 503-718-2759, mstone @tigard-or.gov, or assigned designee upon individual's absence. City shall notify the other Parties in writing of any contact information changes during the term of this Agreement. Shall be deleted in its entirety and replaced with the following: 12. City's Project Manager for this Project is Steve Schalk, Contract Project Manager, 13125 SW Hall Blvd, Tigard OR 97223, 503-718-2470, steves @tigard-or.gov, or assigned designee upon individual's absence. City shall notify the other Parties in writing of any contact information changes during the term of this Agreement. This Amendment may be executed in several counterparts (facsimile or otherwise) all of which when taken together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Amendment so executed shall constitute an original. THE PARTIES, by execution of this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. This Project is in the 2012-2015 Statewide Transportation Improvement Program, (Key #16968) that was adopted by the Oregon Transportation Commission on March 21, 2012 (or subsequently approved by amendment to the STIP). 4 County/City/State Agreement No. 28161-01 CITY OF TIGARD, by and through its elected STATE OF OREGON, by and through officials its Department of Transportation By By Highway Division Administrator Date Date APPROVED AS TO LEGAL SUFFICIENCY APPROVAL RECOMMENDED By City Counsel By Date Region 1 Manager Date WASHINGTON COUNTY, by and through its Board of County Commissioners APPROVED AS TO LEGAL SUFFICIENCY By By Assistant Attorney General Date Date: APPROVED AS TO LEGAL SUFFICIENCY By County Counsel Date City Contact: State Contact: Steve Schalk, CPM Matthew Freitag, Project Manager 13125 SW Hall Boulevard 123 NW Flanders St Tigard, OR 97223 Portland OR 97209 503-718-2470 503-731-4851 steves @tigard-or.gov matthew.d.freitag@odot.state.or.us County Contact: Gary Stockhoff, CPM 1400 SW Walnut St., MS 18 Hillsboro, OR 97123-5625 503-846-7820 Gary.Stockhoff@co.washington.or.us 5 County/City/State Agreement No. 28161-01 REVISED EXHIBIT A-1 PROJECT DESCRIPTION City of Tigard Washington County OR 99W: Gaarde/McDonald Intersection Improvements The City of Tigard proposed, and the Oregon Transportation Commission has endorsed a Federal Transportation Reauthorization Request to improve safety and capacity of this heavily congested intersection of Highway 99W. Considering the fact that the new arterials proposed for addressing traffic demand from 99W to 1-5 are likely a number of years away, it is important that the existing route function as safely and efficiently as possible. The planned improvement include improved bicycle, pedestrian and transit connections, access management, improved capacity and additional turn-lanes. Project Cost Estimate Project Financing Preliminary engineering City Contribution $1,500,000 & design $1,500,000 County Contribution $4,400,000 Right of way purchase $3,800,000 STP (including match) $3,000,000 Construction $4,500,000 OTIA $ 944,630 Total $9,800,000 Total $9,844,630 6 AIS-1928 8. Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 15 Minutes Agenda Title: Adopt Resolution to Ratifiy Collective Bargaining Agreement with Tigard Police Officers Association 2014-2017 Prepared For: Marty Wine Submitted By: Marty Wine, City Management Item Type: Meeting Type: Council Business Meeting- Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Should the Tigard City Council adopt the new three year collective bargaining agreement between the City of Tigard and the Tigard Police Officer's Association and authorize the City Manager to sign? STAFF RECOMMENDATION / ACTION REQUEST Adopt the attached Resolution approving a new collective bargaining agreement with the Tigard Police Officer's Association and authorize the City Manager to sign the agreement. KEY FACTS AND INFORMATION SUMMARY The terms of this agreement between the Tigard Police Officer's Association and the City of Tigard were reviewed with the Council as its Executive Session on September 23,2014.The new contract will expire on June 30,2017. Major economic highlights of the new agreement include the continuation of cost-sharing on health insurance,which includes a 90%/10°premium split on a base plan as the maximum amount paid by the City. The new contract also calls for a 1.4%cost of living adjustment,coupled with a .5%market adjustment, equaling a total of a 1.9%increase retroactive to July 1,2014. In addition the City agreed to a 1%deferred compensation contribution for TPOA members with ten or more years of service and 1.5% for those with 15 or more years of service and an equalization for OPSRP (PERS III) Officers who were previously ineligible for any sick leave incentive at retirement due a structural issue in the OPSRP system. Tigard Police Officer's Association members ratified the agreement on September 25,2014. OTHER ALTERNATIVES NA COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N:1 DATES OF PREVIOUS CONSIDERATION The City Council discussed this new collective bargaining agreement in Executive Session at their September 23,2014 meeting. Fiscal Impact Cost: 950,000 Budgeted (yes or no): no Where Budgeted (department/program): general fund Additional Fiscal Notes: The cost of this agreement is approximately$950,000 during the three year life of the contract,over the current costs. Staff will prepare a request for an adjustment in the second quarter supplemental. The request will appropriate funds from the general fund contingency budget to the police department operational budget to fund the costs of initial year of the contract during FY2015. Attachments Resolution Red-line version of Collective Bargaining Agreement Final Form version of TPOA CBA 2014-2017 COLLECTIVE BARGAINING AGREEMENT BETWEEN TIGARD POLICE OFFICERS' ASSOCIATION AND THE CITY OF TIGARD Expires: June 30,20142017 1762/77 00199345 v 1 TABLE OF CONTENTS PREAMBLE 2 ARTICLE 1 - RECOGNITION 2 ARTICLE 2- MAINTENANCE OF STATUS QUO 2 ARTICLE 3 -CHECK OFF AND PAYMENT IN LIEU OF DUES 3 ARTICLE 4 -EMPLOYEE RIGHTS 4 ARTICLE 5 -MANAGEMENT RIGHTS 4 ARTICLE 6 -CITY SECURITY 4 ARTICLE 7 -ASSOCIATION BUSINESS 5 ARTICLE 8 -GENERAL AND SPECIAL ORDERS 5 ARTICLE 9-DEPARTMENT MANUAL AND CONTRACT 5 ARTICLE 10- BULLETIN BOARD 6 ARTICLE 11 - OUTSIDE EMPLOYMENT 6 ARTICLE 12 -HOURS OF WORK 6 ARTICLE 13 -OVERTIME AND PREMIUM PAY 8 ARTICLE 14-HOLIDAY COMPENSATION 10 ARTICLE 15 -VACATIONS 10 ARTICLE 16- INSURANCE BENEFITS 11 ARTICLE 17 - SICK LEAVE 15 ARTICLE 18 - LEAVE OF ABSENCE WITH PAY 17 ARTICLE 19 - LEAVE WITHOUT PAY 19 ARTICLE 20 -GRIEVANCE PROCEDURE 19 ARTICLE 21 -MILEAGE AND PER DIEM ALLOWANCE 20 ARTICLE 22 -CLOTHING AND UNIFORM 21 ARTICLE 23 - SENIORITY 22 ARTICLE 24 - LAYOFF AND RECALL 23 ARTICLE 25 - SHIFT AND DAYS OFF BIDDING 23 ARTICLE 26 - PROBATIONARY PERIOD 24 ARTICLE 27 -DISCIPLINE AND DISCHARGE 24 ARTICLE 28 -PERSONNEL FILE 25 ARTICLE 30 - INCENTIVE PAY 27 ARTICLE 31 - SAVINGS CLAUSE 30 ARTICLE 32-TERMINATION 30 33 ( it■ of I igard and TPO. - Expiration Date: June 30,2.0-142017 1 PREAMBLE This contract entered between the City of Tigard,Oregon,hereinafter referred to as the"City,"and the Tigard Police Officers' Association,hereinafter referred to as the "Association,"has as its purpose the promotion of an efficient police department; harmonious relations between the City and the Association; the establishment of an equitable and peaceful procedure for the resolution of differences; and to set forth their entire agreement with regard to rates of pay,hours of work, and other conditions of employment. ARTICLE 1 -RECOGNITION The City recognizes the Association as the sole and exclusive bargaining agent with respect to wages,hours and other conditions of employment for the employees in the bargaining unit as set forth in Addendum A. The City shall notify the Association of its decision to add any new classifications to the Police Department. If the City and the Association cannot agree whether a new position is supervisory,managerial, confidential,or if a new classification should be included in the bargaining unit,the dispute shall be submitted to the Employment Relations Board. When the parties are unable to agree as to the representation status of such a new position, the City shall have the option of leaving the position vacant or filling the position at a provisional wage rate until the issue is resolved. If such a position is filled on a provisional basis and if there is a subsequent adjustment in the wage rate, such adjustment shall be retroactive to the date that the position was filled. The bargaining unit shall consist of those classifications listed in Addendum A that are regular full-time employees and those employees within those classifications that are regularly scheduled to work 20 hours or more per week,excluding supervisory and confidential employees as defined by the Public Employee Collective Bargaining Act. ARTICLE 2-MAINTENANCE OF STATUS QUO The City shall be obligated to negotiate over existing conditions that are mandatory subjects of bargaining or the mandatory bargainable impacts,whether or not they are covered by this agreement, if the City intends to alter,change or modify such conditions. In the event the City desires to amend or modify or change the status quo that is a mandatory subject of bargaining or that has a mandatory impact,the City will provide the Association President or his/her designee with written notice of the proposed change. The Association shall have ten(10)days to object in writing to the person proposing the change or their designee. The failure of the Association to object in writing to the proposed change within ten(10)days of the notice provided for above shall serve as a waiver of the Association's right to bargain. The Association's written objection shall specify the nature of the objection and identify whether the Association believes the proposed change involves a mandatory bargainable subject or a mandatory bargainable impact of a permissive subject. Thereafter,the parties shall bargain in good faith over said changes for a period not to exceed thirty(30)days. If after the passage of thirty(30)days,the parties have not City of Tigard and TPOA-Expiration Date: June 30,2017 2 reached agreement, either party may declare an impasse and initiate interest arbitration pursuant to ORS 243.746 by requesting a list of eleven(11)Oregon and/or Washington arbitrators from the Employment Relations Board who are members of the American Arbitration Association (AAA). If the parties cannot mutually agree to an arbitrator,they will by lot alternately strike names and the last one(1)will be the arbitrator. The arbitrator shall conduct a hearing within thirty(30)days of announcement of his/her selection, or at such other time as the parties mutually agree. ARTICLE 3-CHECK OFF AND PAYMENT IN LIEU OF DUES 3.1 Check-off The City will deduct Association dues from the wages of employees when so authorized and directed in writing by the employee on the authorization form provided by the City. Any authorization for the payroll deductions may be canceled by any employee upon written notice to the City and the Association prior to the 15th day of each month,to be effective on the 1st day of the following month. The City will not be held liable for check-off errors but will make proper adjustments with the Association for errors as soon as is practicable. It is also agreed that neither any employee nor the Association shall have any claim against the City for any deductions made or not made, as the case may be,unless a claim of error is made in writing to the City within forty-five(45)calendar days after the date such deductions were or should have been made. 3.2 Payment in Lieu of Dues Any regular employee who is a member of the bargaining unit and has not joined the Association within thirty(30)days of becoming a regular employee, or who has joined within such time and then withdrawn from membership after such thirty(30)days, shall have deducted from his/her pay by the City a monthly service fee in the uniform amount of a payment in lieu of dues to the Association. The payment in lieu of dues shall be segregated by the Association and used on a pro-rata basis solely to defray the cost for its services rendered in negotiating and administering this Agreement. Such deduction shall be made only if accrued earnings are sufficient to cover the service fee after all other authorized payroll deductions have been made. 3.3 Religious Objection Any individual employee objecting to payment in lieu of dues based on bona fide religious tenets or teachings of a church or religious body of which such employee is a member, is required to inform the City and the Association of his/her objection. The employee will meet with the representatives of the Association and establish a mutually satisfactory arrangement for distribution of a contribution of an amount of money equivalent to the above mentioned payment in lieu of dues to a charitable organization mutually agreed upon by the employee and the Association. The employee shall furnish written proof to the City that such has been accomplished, as appropriate. 3.4 Indemnification City of Tigard and TPOA-Expiration Date: June 30,2017 3 The Association will indemnify,defend and hold the City harmless against any claims made and against any suit instituted against the City as a result of any City action taken pursuant to the provisions of this Article. ARTICLE 4-EMPLOYEE RIGHTS 4.1 Employee Organizations Employees shall have the right to form,join and participate in the activities of employee organizations of their own choosing, for the purpose of representation on matters of employee relations. Employees shall also have the right to refuse to join and participate in the activities of any employee organization. No employee shall be interfered with, intimidated, restrained,coerced, or discriminated against by the City or by an employee organization because of his exercise of these rights. 4.2 Non-Discrimination The City and the Association agree the provisions of this Contract shall be applied equally to all employees in the bargaining unit without discrimination as to age, marital status, race,color, sex,creed,religion,national origin, sexual orientation, labor organization affiliation, or political affiliation. ARTICLE 5-MANAGEMENT RIGHTS The City administration and department heads shall exercise the sole responsibility for management of the City and direction of its work force. To fulfill this responsibility,the rights of the City include,but are not limited to: establishing and directing activities of the City's departments and its employees,determining services to be rendered, standards of service and methods of operation, including subcontracting and the introduction of new technology and equipment; establishing procedures and standards for employment and promotion; to layoff,transfer and promote; to discipline or discharge for cause; to determine job descriptions; determine work schedules,to establish performance standards, and assign work; and any other rights except as provided in Article 2 of this Agreement. ARTICLE 6-CITY SECURITY The Association agrees that during the term of this contract its membership will not participate in any strike against the City under any circumstances. For the purpose of this contract,the meaning of the word"strike" is any concerted stoppage of work, slowdown, speedup, sit-down, absence from work upon any pretext that is not founded in fact, interruption of the operations of the City by the Association, or any similar act. Violation of this section by any bargaining unit member shall be grounds for disciplinary action up to and including discharge. City of Tigard and TPOA-Expiration Date: June 30,2017 4 ARTICLE 7-ASSOCIATION BUSINESS 7.1 Association Business Up to four(4)members of the bargaining unit selected to serve as authorized representatives shall be certified in writing to the Chief of Police. When authorized in advance, up to two(2)representatives shall be granted time off without loss of regular pay for the purpose of meeting with City representatives. Employees may attend Association meetings on duty, subject to call,when authorized by the Chief of Police. 7.2 Contract Negotiations The Association's negotiating team may be comprised of more than three(3) employees;provided however,that the City's obligation to allow such individuals to attend negotiations during duty hours without loss of pay shall be limited to three(3)individuals. Hours utilized for this purpose shall not be considered hours worked in determining the payment of overtime. The date,time, and place for negotiating sessions shall be established by mutual agreement between the parties. 7.3 Special Conferences Special conferences to discuss employment relations matters shall be arranged between the Association and the City or its designated representatives within a reasonable period of time after either party receives a request from the other party. Such meetings shall be arranged in advance, and an agenda of matters to be discussed at the meeting shall be presented at the time the request to confer is made. The Association members shall not lose time or pay for time spent in such conferences. Up to*t,ree(3)mMembers of the bargaining unit may be allowed to attend conferences directly related to Association matters,provided the City receives sufficient advance notice of the dates of such conferences and the approval of the Chief of Police is obtained. The maximum number of days to be paid by the City shall not exceed an aggregate of six(6) conference days per year. The City shall not pay for travel, lodging,or per diem expenses of the members attending the conferences. ARTICLE 8- GENERAL AND SPECIAL ORDERS The City will furnish the Association with copies of all general or special orders from within the Police Department promulgated during the term of this Agreement pertaining to wages,hours, and conditions of employment. ARTICLE 9-DEPARTMENT MANUAL AND CONTRACT The City agrees to furnish each employee of the bargaining unit with an electronic copy of the Department Manual and a copy of this contract as provided by the Association for distribution. City of Tigard and TPOA-Expiration Date: June 30,2017 5 ARTICLE 10-BULLETIN BOARD The City agrees to furnish a suitable bulletin board in a convenient place to be used by the Association. The Association shall limit its posting of notices and bulletins to such bulletin board and shall limit its postings to Association business. Only members of the bargaining unit may post or remove items on the Association bulletin board. In the event the City desires that an item be removed,it will contact the Association with a request for such. The item will be removed if found inappropriate by the parties. ARTICLE 11 -OUTSIDE EMPLOYMENT Employees wishing to engage in off-duty employment with another employer must obtain approval from the Chief. ARTICLE 12 - HOURS OF WORK 12.1 Work Week The work week,consistent with the operating requirements of the City, shall consist of a forty-hour(40-hour) shift schedule during a seven day calendar day period commencing midnight Sunday and ending midnight the following Sunday. 12.2 Work Schedule A"work schedule,"consistent with the operating requirement of the City, shall be a 5-8,4-10, alternative work week, flexible or part-time schedule as follows: (a) A"5-8"work schedule shall consist of five(5) consecutive days of eight(8) work hours each followed by two(2)consecutive days off. (b) A"4-10"work schedule shall consist of four(4)consecutive days of ten(10) work hours each followed by three(3)consecutive days off. (c) The City and the Association may agree to an alternative work schedule consisting of fixed hours other than a 5-8 or 4-10. In the event an alternative work schedule is implemented,the parties agree to meet to negotiate its implementation and any other contract changes as may be necessary. (d) A"flexible"work schedule shall be equal in total hours worked during the work week to that of a"5-8"employee, and unless otherwise agreed, shall have no maximum or minimum number of work hours per day or work days per week. Such work schedule shall not be in effect unless agreed upon in advance by the individual affected employee and the City. An employee's acceptance of such assignments constitutes the employee's voluntary agreement to a flexible schedule. The parties agree that all Detective and Commercial Crimes Unit assignments shall be on a flexible work schedule. The determination of any additional assignments that are expected to work a flexible work schedule will be subject to bargaining between the City and the City of Tigard and TPOA-Expiration Date: June 30,2017 6 Association. In the event the parties are unable to reach agreement, such matters may be pursued through the mid term bargaining procedures set forth in Article 2. Detectives and CCU shall not be removed from the on-call roster just because they have reached 40 hours worked in the workweek. (e) A variable work schedule will be applicable to special assignments for Gang Enforcement, Transit Police and Street Crimes Units. Section 12.6(Work Schedules) and 13.4(Shift Differential)are not applicable to employees in these assignments. Hours worked by these assignments will not be flexed for purposes of mandatory training,court appearances,the avoidance of the Safety Release as defined in Article 12.7 and the avoidance of overtime thresholds as defined in Sections 13.1 (daily overtime) and 13.3 (call back). When either of these shift assignments are changed within the respective units, the shift change shall be completed pursuant to Sections 25.3 (overtime waiver) and 25.4(adjustment of schedule at rotation)of the agreement. (f) "Regular part-time"employees shall be scheduled to work a portion of any of the above-specified schedules. (g) These schedules shall include meal and rest periods as set forth in this article. 12.3 Work Day The work day shall be a 24-hour period commencing at the start of the employee's regularly scheduled shift. 12.4 Meal Period Each employee covered by this agreement will be permitted a 30 minute paid meal period each workday to the extent consistent with operational or duty requirements, except for employees attending the academy or training where a longer lunch period is provided and the employee is relieved from duty, in which case, the lunch period shall be unpaid. 12.5 Rest Periods Each employee covered by this agreement will be permitted two(2), fifteen(15) minute paid rest periods each work day,to the extent consistent with operational or duty requirements. 12.6 Work Schedules An employee will normally be given adequate advance notice of any change in his regular hours of work, except where an emergency exists. Notice will not be given less than two (2)weeks prior to the employee's change of work schedule, except where a change of schedule is for the purpose of the employee's voluntary training or for the purpose of adjusting the schedule of a probationary employee not released for solo status. 12.7 Safety Release Employees working sixteen or more hours in a twenty-four hour period who provide notice to their supervisor at least one hour prior to reaching the sixteen-hour threshold may be given their next consecutive scheduled shift off with pay. In such event,no deduction shall be made from the employee's leave. If employees are directed to work their next City of Tigard and TPOA-Expiration Date: June 30,2017 7 consecutive scheduled shift, they shall be paid at the rate of time and one-half for such shift. The twenty-four hour period described herein shall commence at the start of the employee's regularly scheduled shift Employees who do not receive eight(8)consecutive hours off either before or after a court appearance will receive sufficient administrative hours off with pay to equal eight (8)hours off. Employees working the graveyard shift, K-9 and night traffic car,who appear in court on the day before the start of the first day of their consecutive work days shall receive sufficient administrative hours off with pay to equal eight(8)consecutive hours off after their court appearance. Employees assigned to any Detective assignment(including Narcotics and Metro Gang Enforcement)shall not be subject to Section 12.7. ARTICLE 13 -OVERTIME AND PREMIUM PAY 13.1 Definition All work under the following conditions shall be compensated at the rate of time- and-one-half: (a) For employees assigned to a 5-8 schedule, all work in excess of eight(8) hours on any work day,and all work performed on a regularly scheduled day off. (b) For employees assigned to a 4-10 schedule, all work in excess of ten(10) hours on any workday and all work performed on a regularly scheduled day off. (c) All work in excess of forty(40)hours in a work week. During shift rotation,only the daily overtime threshold(work over eight(8) or ten (10)hours in a day)of Article 13.1 will apply and overtime otherwise will be governed by Article 25, Section 25.3. All overtime pay shall be computed to the nearest one quarter(1/4)hour. Paid compensatory time off and all other paid time off,unless otherwise specified in this agreement, shall be counted as hours worked for purposes of determining overtime compensation. All non- paid time off shall not be counted as hours worked for purposes of determining overtime compensation. 13.2 Form of Compensation The employee may elect to be compensated for all overtime in cash,or he/she may elect to accrue compensatory time to the extent such is allowed by law,to a maximum accrued balance of forty(40)hours,with the remainder to be paid in cash. Compensatory time shall be scheduled and taken off in accordance with the Fair Labor Standards Act. Employees may contribute unused compensatory time to a bank which shall be maintained as an Association leave bank to be utilized by representatives of the Association to conduct business. The Association leave bank may contain no more than 200 hours of accumulated leave at any one time, and shall be accessed only when authorized by the City of Tigard and TPOA-Expiration Date: June 30,2017 • 8 Association. Leave from this bank of time will be scheduled by mutual agreement. 13.3 Callback Authorized court and call-back overtime shall be compensated at the below minimums: (a) On a Scheduled Work Day: Three(3)hours(either overtime pay or compensatory time at the rate of time and one-half,at the employee's choice, as provided in Section 13.2),but this minimum shall not apply if the court or call-back assignment begins one (1)hour or less before the start or after the end of the employee's regular shift. (b) On a Scheduled Day Off: Four(4)hours(either overtime or compensatory time at the rate of time and one-half, at the employee's choice, as provided in Section 13.2), scheduled days off include scheduled leave days,provided the employee complies with current court notification procedures. For purposes of this Section, court time starts from the Police Department unless the employee goes directly to court from home, in which case the time starts from the employee's arrival at court. As a condition of receipt of payment for the time involved, all witness fees, mileage allowances, and other remuneration paid for appearances in court proceedings under this Article shall be turned over to the City. An employee who is on court call-back remains on call- back until finally released for the day by the court. The parties agree that employees working in Detective and CCU assignments shall be eligible for call-back pay under the foregoing provisions, despite the fact that such employees are on a flexible work schedule in accordance with Section 12.2(d), above. For Detectives and CCU,the end of their"regular shift" shall be the time they left work on a particular day. The start of their"regular shift" shall be the time they were scheduled to come in on a particular day. 13.4 Shift Differential Any member of the bargaining unit who has been employed at least one(1)year and who is required to work two(2)or more different shifts within a normal work week shall be compensated with two(2)hours of overtime for that week. This differential shall not apply when the above occurs as a result of mutual agreement between members of the bargaining unit for their own personal benefit. A person who has been employed at least six months but less than one year shall be entitled to shift differential if adjusted for purposes other than training. 13.5 Phone Calls While Off Duty If an employee receives a phone call from a supervisor while off duty that is related to his/her work for the City,the employee shall be paid for the actual time spent on the phone,provided the phone call lasts seven-and-a-half(7 %2)minutes or longer. Such calls that last less than seven-and-a-half(7 '/2)minutes shall be considered de minimus and will not be compensated. 13.6 No Pyramiding The City shall not be required to pay twice for the same hours. City of Tigard and TPOA-Expiration Date: June 30,2017 9 ARTICLE 14-HOLIDAY COMPENSATION In lieu of holidays off,each full-time employee shall be credited with eight(8) hours of holiday compensatery time or cash, at the option of the employee, for each month worked. If the employee elects to receive holiday eempensatery time, such time off shall be credited to his/her vacation/holiday account. Part-time employees shall receive a prorated eempensatery holiday time credit on a prorated basis to that of a forty(40) hour employee. Within 30 days of the dates specified herein, employees will be required to advise the City what portion of their holiday time is to be converted to their vacation/holiday account and/or paid monthly or on the dates specified below. If an employee elects to have a portion of their holiday hours paid, such payment shall be made on December 1 and/or June 1 of each year and shall not exceed 48 hours on either date. The City will provide employees with a selection form and each employee will be required to make a selection and return the form within the time period described in this section. Employees electing to take such payment may also elect to have the payment made to their deferred compensation account,through the current method of completing the proper forms, so long as the amount does not place them above the Federal maximum for the calendar year. ARTICLE 15—VACATIONS 15.1 Accrual Vacations shall accrue as follows: Years of Continuous Monthly Annual Hours Equivalent Accrual Service Accrued Rate Days 0-12 months/0-1 yr. 6 2/3 hours 80 10 13-60 months/1-5 yrs 8 hours 96 12 61-120 months/5-10 yrs 10 hours 120 15 121-180 months/10-15 yrs 12 hours 144 18 180-240 months/15-20 yrs 13 1/2 hours 162 20.25 Over 240 months/Over 20 yrs 16.0 hours 192 24 Notwithstanding the above specified rates of vacation accrual,no employee shall be allowed to accumulate vacation/holiday in excess of 280 hours. It shall be the responsibility of each employee to schedule sufficient vacation/holiday so that he/she is not denied accrual of additional vacation. If an employee is unable to take vacation due to the operational needs of the department,he/she may make arrangements with the Chief to exceed the maximum accrual City of Tigard and TPOA-Expiration Date: June 30,2017 10 specified above. Accrued vacation shall be credited as earned vacation for each month of service. Part-time employees shall be credited with earned vacation on a prorated basis to that of a forty (40)hour employee, in accordance with the above schedule. Vacation accrued during the first six (6)months of continuous service shall not be credited as earned vacation until the employee completes the first six(6)months of continuous service. 15.2 Scheduling Vacation periods shall be scheduled at the mutual agreement of the City and the individual employee. Within fifteen(15)days after the completion of each shift bid,the City shall post a vacation bid sheet for two weeks. The most senior employee within each classification shall be afforded the first selection of vacation for the upcoming six-month shift bid period,followed by the next most senior employee within each classification, and so on. Each employee shall be allowed to select one continuous vacation period(vacation/holiday and comp time included)from the portions of the shift bid period in which vacation is available. A bid vacation will not be denied solely because it overlaps another bid vacation so long as the overlap does not exceed two days. After the seniority vacation selection as provided for above, all additional vacation will be scheduled subject to the operational needs of the department on a first-come first-served basis. Once a vacation request has been approved, it shall not be canceled by the City unless due to circumstances beyond the control of the City. 15.3 Separation All employees shall be entitled to payment for unused vacation/holiday and comp time upon separation from City service. In the event of death,the employee's heirs will be entitled to payment of such accrued time. 15.4 Bonus Employees, at their option,may elect to be paid up to forty(40)hours of accrued vacation in addition to vacation time taken when they take vacation leave totaling 40 hours paid time per fiscal year. ARTICLE 16-INSURANCE BENEFITS 16.1 Health, Dental and Vision Insurance Effective January 1,2012, the City agrees to provide ' CIS Blue Cross Plan V-E-PPP medical insurance($500 individual, $1500 family deductible) including the preventative care option and alternative care option, dental insurance through ODS and vision insurance or substantially equivalent coverage contingent upon CIS' minimum enrollment requirements for each employee and all enrolled dependents including domestic partners. The City will pay ninety percent(90%) of the premium cost and the employee shall pay ten percent(10%)of the premium cost. Employees will have an option of electing alternative medical,vision and prescription coverage plans offered by the City, at least one of which will be through Kaiser, in lieu of coverage under Blue Cross Plan V-E-PPP and VSP Vision. For employees electing any City of Tigard and TPOA-Expiration Date: June 30,2017 11 of the alternative plans the City will pay up to ninety percent(90%)of the Blue Cross coverage provided above and the employee will be responsible for any additional cost. 16.2 Payroll Deduction Any insurance premiums paid by the employee in accordance with the foregoing provisions shall be raid by the employee via payroll deduction. This Agreement authorizes the City to make payroll deductions consistent with this Article 16, Section 1 with or without the employee's individual authorization. 16.3 Life and Disability Insurance The City agrees to provide and maintain the current life and disability insurance plan or a substitute plan of the same service delivery type at substantially the same or a better benefit level at no cost to the employee. The City agrees to make optional voluntary life insurance available for employee purchase subject to the limits available to the City. 16.4 Physical Examinations and Capability Test and Incentive Program The City may require each employee to take a physical examination, or it may choose to require such an examination only for sworn officers. Each employee who is required to take such an examination may choose to use his/her own physician, at the employee's expense, or to use a physician designated by the City, at the City's expense. The spirit of the physical examination and the annual physical capability test is for the welfare of the employee and is not intended to be punitive in any manner. The physical examination will focus on specific health maintenance issues and early identification of potential job related health problems in the future. The report form will address only those health issues related to personnel in their specific working environment. Access to the report is limited to the City Manager,Chief of Police, Human Resources Director, and the named employee. Recognizing that physical fitness is beneficial to the health and wellbeing of Employees, in addition to lowering the potential costs of healthcare and work related injuries, a physical fitness incentive program will be established beginning upon ratification. ORPAT INCENTIVE Employees will be provided the opportunity to participate in the DPSST certified ORPAT course twice per fiscal year. Scheduling of this testing shall be determined by the Chief of Police and will allow for make-up tests and re-tests as described herein. Recognizing that participation in this incentive program is purely voluntary, all ORPAT testing will be done off duty and without compensation. The City will provide the location and all testing equipment, including a certified ORPAT instructor to facilitate the testing. Prior to participating in the fitness incentive, employees will be required to sign a waiver indicating they understand the physical challenges of ORPAT and the risks of participating. If at any time, in the opinion of the ORPAT instructor or on scene supervisor,the employee appears to be in physical distress, the testing will be stopped. City of Tigard and TPOA-Expiration Date: June 30,2017 12 Those Employees who successfully complete the ORPAT course in a time that is considered passing on their first attempt will receive an incentive bonus of two hundred and fifty dollars($250.00). An employee may take the ORPAT twice/year, with a maximum incentive of $500/fiscal year. The parties recognize that the City will reflect any and all amounts paid as allowances,bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction. For purposes of this agreement,the minimum standard for passing will be the time established as passing by DPSST for an Entry Level Police Officer. If an Employee fails to pass the ORPAT, that Employee may request a re-test within(1)month after their first attempt. At the discretion of the Chief of Police, the Employee may be allowed to retake the ORPAT at a mutual agreed date, within(2)months after the Employee's request. If an Employee passes the ORPAT on their re-test they will receive an incentive bonus of one hundred and fifty dollars($150). The parties recognize that the City will reflect any and all amounts paid as allowances,bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction. If an Employee is unable to participate in the scheduled ORPAT test due to vacation, court,bona-fide illness or injury or other reasonable conflict,the Employee may request a make-up test without penalty so long as the make-up test is completed and passed within a mutually agreed time frame between the Employee and the Chief of Police. For make-up tests or re-tests to qualify, officers must first obtain pre- authorization from the Chief, and then coordinate the make-up or re-test with a local police agency, when that agency is running their own testing. Reasonable efforts shall be taken to complete the make-up test within(3) months of the originally missed scheduled test. Employees who choose not to participate,or who seek this incentive,but do not meet the minimum ORPAT passing standard as defined-in this agreement, will not be negatively impacted. 16.4 Retirement The City shall continue to participate in the Public Employees Retirement System for sworn officers employed by the City prior to August 28, 2003, and who are eligible to receive benefits under ORS Chapter 238 for service with the City pursuant to section 2 of chapter 733 Oregon, Laws 2003. The City shall participate in the Oregon Public Service Retirement Plan for sworn officers employed by the City on or after August 28, 2003,who are not eligible to receive benefits under ORS chapter 238 for service with the City pursuant to section 2 of chapter 733, Oregon Laws 2003. On behalf of employees in the Public Employees Retirement System, the City will continue to"pick up"the employee contribution as the law requires. The parties acknowledge that various challenges have been filed that contest the lawfulness, including the constitutionality, of various aspects of PERS reform legislation enacted by the 2003 Legislative Assembly, including chapters 67 (HB 2003)and 68 (HB 2004)of Oregon Laws 2003. Nothing in this agreement shall constitute a waiver of any party's rights,claims or defenses with respect City of Tigard and TPOA-Expiration Date: June 30,2017 13 to the PERS litigation. On behalf of employees in the Oregon Public Service Retirement Plan,the City will pay an amount equal to six percent(6%)of the employee's monthly salary,not to be deducted from the salary, as the employee's contribution to the employee's account when the employee becomes a member of the Individual Account Program established by section 29 of chapter 733, Oregon Laws 2003. The employee's contributions paid by the City shall not be considered to be"salary"under section 1(16)(c)of chapter 733, Oregon Laws 2003, for the purposes of computing a member's"final average salary"under section 10 of chapter 733, Oregon Laws 2003,or"salary"for the purposes of determining the amount of employee contributions required to be contributed pursuant to section 32 of chapter 733, Oregon Laws 2003. All non-sworn employees will receive a vested benefit into the ICMA 401(a) retirement program after six(6)months of continuous service with the City. The City's contribution will be 10%of the employee's base salary. 16.5 Liability The City shall continue liability protection as required by ORS 30.260 through 30.300 (Oregon Tort Claims Act). The City may choose to self-insure. 16.6 Plan Descriptions The City will annually provide each employee with a list and description of those insurance plans which this contract enumerates and a list and description of those plans which are available as options to City employees. 16.7 Flexible Spending Account The City will make available the IRS Section 125 flexible spending account for pre-tax group premiums, dependent care and other approved medical reimbursement purposes. eepel 16.98 VEBA To help offset the cost of premium contributions or other health insurance expenses elected by the employee,the City will contribute$900 annually($75 per month)to a VEBA account on behalf of each bargaining unit member, starting December 1,2011. 16.9 Deferred Compensation The City will contribute 1%of base monthly salary into the deferred compensation account of employees with ten(10) or more completed years of service as an employee of the City of Tigard within the TPOA bargaining unit. For employees who have completed fifteen(15)or more years of service,the City will contribute a total of 1.5%of base monthly salary into the employee's deferred compensation account. Eligible employees shall City of Tigard and TPOA-Expiration Date: June 30,2017 14 begin receiving contributions by the City pursuant to this Section in the first payroll period following ratification of this Agreement by both parties. To be eligible, an employee must meet the years of service requirement and have completed and filed the paperwork necessary to open and direct the contribution to an individual deferred compensation account. For the purposes of this Section,base monthly salary is defined as the monthly salary range and step of each individual as provided in Addendum A of this Agreement. This Section shall not apply to TPOA members currently receiving longevity payments pursuant to Section 30.2 of this Agreement. No contributions by the City pursuant to this section shall be retroactive. ARTICLE 17- SICK LEAVE 17.1 Purpose The purpose of sick leave is to allow continuation of pay while an employee recuperates from an illness or other approved reason causing absence as noted in Section 17.6. Sick leave is also intended to provide employees with the assurance of pay in order that they may be away from the job to avoid exposing others to illness. 17.2 Accrual System Employees shall be credited with eight(8)hours of accumulated sick leave for each full calendar month actively employed by the City. All regular employees and all probationary employees(after 30 days employment)are allowed sick leave for non-occupational disability. Sick leave may be accrued.without a limit, except as provided for conversion to retirement. 17.3 Part-time Employees Sick leave benefits for part-time employees shall be granted on a prorated basis to that of a forty(40)hour employee. 17.4 Utilization Accumulated sick leave shall be payable at the employee's regular straight-time rate in an amount equal to the time the employee would have worked,to a maximum of ten(10) hours per day. Employees may utilize their allowance for sick leave whenever they are unable to perform their work duties by reason of illness or non-occupational injury. 17.5 Notification In the event an employee is absent from work because of sickness or injury,the employee shall notify the supervisor,at least one(1)hour prior to the employee's scheduled start time, of the expected absence and the nature and expected length thereof. However, should an employee fail to call within the first hour of the regular work shift due to extreme illness, a physician's statement may be required by the supervisor and shall be paid for by the City when so required in the event the employee's health insurance does not cover the cost. City of Tigard and TPOA-Expiration Date: June 30,2017 15 17.6 Family Use Employees may use sick leave where there is an illness in their family which necessitates making arrangements for the ill relative. Members of the employee's family are defined as relatives and/or dependents domiciled in the employee's household. Variances to this policy are to be approved by the Chief of Police prior to authorization of sick leave. 17.7 Integration with Worker's Comp In the case of on-the-job injuries covered by Workers' Compensation, the City will provide to the employee payment of regular net salary. Payment of Workers' Compensation time-loss benefits will be received directly by the City. Should an employee receive a check for Workers' Compensation time-loss benefits, he/she shall endorse the check and give it to the Finance Director for deposit by the City. Sick leave will not be charged to the employee for injuries covered by Workers' Compensation or that are the result of on-the-job injury,during the initial 270 calendar days. At the conclusion of the initial 270 day period and for any period of time loss following the initial 270 days, relating to the same incident/injury, the eligible employee shall be required to use their sick leave or other leave benefits coordinated with their worker's compensation benefits to attain their regular pay. 17.8 Retirement or Death (a) Sworn employees covered by PERS shall have 50%of their unused sick leave credited to their retirement as per guidelines of PERS. In the event of the employee's death,the employee's heir will receive a cash death benefit equal to one-half of unused sick leave accrual at the time of death. This death benefit will be inapplicable if any portion of unused sick leave is converted for retirement or survivor benefits. (b) All other employees, including sworn employees under the Oregon Public Service Retirement Plan,who have completed 20 years of credited service andec have reached their normal retirement date or have become disabled,shall have one-half(1/2)of their unused sick leave, excluding the first 350 hours 1, applied to their retirement benefit. This benefit can be a cash-out at the employee's regular straight-time rate or the time can be applied to enable the employee to retire early, if the plan allows. In the event of the employee's death,his/her survivors would receive the cash benefit equal to one-half(1/2) of the value of the employee's unused sick leave,pursuant to the limitations noted above. 17.9 Vacation Bonus An employee shall receive eight(8)extra vacation hours for each twelve(12) consecutive months of non-use of sick leave from his/her most recent sick leave day. It shall be the responsibility of each employee to notify the department of his/her qualifications. 17.10 Appointment Leave Effective July 1, each employee shall receive sixteen(16)hours appointment leave to be used for medical or dental appointments. (Appointment leave will be non- accumulative.) Non-sworn employees employed_Jul_vl,2014 or earlier,will not have the first 350 hours excluded. ( it■ of"I igard and TPOA-Expiration Date: June 30,2017 16 17.11 Family Medical Leave The City agrees to abide by the applicable provisions of state or federal law regarding family medical leave. 17.12 Sick Leave Donation An employee with a minimum of four hundred eighty(480)hours of unused sick leave may, on written notice to the City,donate sick leave time to another employee who has exhausted all sick leave and is in documented need of sick leave due to extended illness or injury. The donor's sick leave will first be converted to cash based on the donor's base salary and then converted to an appropriate amount of sick leave based on the donee's base salary. Such donations shall be limited to no more than 80 hours per year. ARTICLE 18-LEAVE OF ABSENCE WITH PAY 18.1 Compassionate Leave In the event of a death in the employee's family or of an individual of significant personal relationship to the employee, employees will be granted three(3)days off except in the case of extended travel that requires at least 200 miles travel each way, in which case employees will be granted an entire work week. For the purpose of this Article, an employee's family shall mean: spouse,parent,children, step-children, step-parent,brother,brother-in-law, sister, sister- in-law,mother-in-law, father-in-law,grandparents, grandchildren and any other person who is a dependent of the employee. If additional time is required,the employee may utilize other accrued leave. Time taken under this provision runs concurrently with any OFLA bereavement leave to which the employee may be entitled. 18.2 Voting When an employee's work schedule is such that he/she would not be able to vote prior to or after his/her normally scheduled work hours,he/she shall be granted off duty time of up to two(2)hours to vote without loss of pay or accrued vacation. 18.3 Training (a) Training Information-The City shall provide the Association with information regarding law enforcement-related training opportunities as such information is received. The Association may submit recommendations for review by the Chief regarding the available training opportunities that it believes are of particular value or are lacking in value to the Department. (b) Mandatory Training-An employee may request assignment to a training activity or be so assigned upon the initiative of the Department. When an employee is assigned to attend a training activity, the following shall apply: City of Tigard and TPOA-Expiration Date: June 30,2017 17 1. All receipted course registration fees, tuition, and other out-of-pocket expenses shall be reimbursed by the City. All textbooks and other literature received as a result of taking the training shall be the property of the City. 2. All mileage and per diem shall be reimbursed in accordance with this agreement. 3. All time required for travel and course attendance shall be paid at the employee's regular or overtime rate, as applicable. 4. For purposes of determining whether training is mandatory,the following guidelines will apply: Training necessary to certify an employee to perform their specific job duties and functions, keep an employee certified to perform their job duties and functions,or required of an employee by the Department to perform their job duties and functions shall be considered assigned mandatory training. The following are examples regarding the interpretation of this language: An employee wants to go to a school to be certified but is not assigned by the Department and the training is not required for their current assignment, not mandatory. An employee is assigned as a firearms training officer and needs to get certified as a firearms instructor before he/she can fulfill their job duties and functions as an instructor,mandatory. A motor officer goes to training and is certified. He/she requests to go to the Annual Motor Training Conference as mandatory training,not mandatory. (c) Voluntary Training-Training to which an employee is not specifically assigned pursuant to"b" above, shall be designated as voluntary training. Such training may occur on paid or non-paid time or a combination thereof and may be with full,partial, or no reimbursement of expenses. At the time that a training request is approved, the Department shall specify whether the training is considered to be voluntary or assigned and, if voluntary,the specified expenses, if any,that the City will reimburse and the paid time, if any,that the City will grant 18.4 Jury Duty (a) Employees shall be granted leave with pay for service upon a jury provided that the day to be served on jury duty is a scheduled work day. Should the employee's regular schedule be other than a day shift,the City shall reschedule the employee to a day shift for the duration of the employee's jury service. The City shall not incur any liability for adjusting the shift of the employee on jury duty or for adjusting any other employee's shift to comply with this Article. No more employees than reasonably necessary will be adjusted to fill in for the shift of the employee on jury duty. (b) The employee is required to seek all fees due him or her for such jury duty and turn said fees, excepting personal vehicle mileage, over to the City. Upon being excused from jury duty for any day,the employee shall immediately contact his supervisor for assignment of the remainder of his or her work day. City of Tigard and TPOA-Expiration Date: June 30,2017 18 (c) This Article shall only apply to those work weeks of the member during which the member is serving on an impaneled jury or is required to report for juror selection. ARTICLE 19-LEAVE WITHOUT PAY The City will consider a written application for leave of absence without pay,not to exceed one year, if the City finds there is reasonable justification to grant such leave and that the work of a department will not be jeopardized by the temporary absence of the employee. The City may terminate or cancel such leave by 30 days written notice mailed to the address given by the employee on his/her written application for such leave. Such leave may be denied if it is for the purpose of accepting employment outside the service of the City and notice that an employee has accepted permanent employment or entered into full time business or occupation may be accepted by the City as a resignation. Any employee who is granted a leave of absence without pay under this section and who for any reason fails to return to work at the expiration or termination of said leave of absence shall be considered as having resigned his/her position with the City and the position shall be declared vacant unless the employee,prior to the expiration of the leave of absence or prior to the termination date has furnished evidence that they are unable to work by reason of sickness,physical disability or other legitimate reasons beyond their control and seeks an extension of leave for such reason. Such a request for extension shall be in writing. An extension shall be granted only for a specified period of time and only if the City determines that the request is reasonable and justified and that the extension may be granted without jeopardizing the operation of the department. ARTICLE 20-GRIEVANCE PROCEDURE 20.1 Process To promote better relations,the parties agree to settle any disputes as to the meaning or interpretation of this contract by the following procedure: STEP 1: After first attempting to resolve the grievance informally,the Association or any employee with notice to the Association,may claim a breach of this Agreement in writing to the employee's immediate supervisor within fourteen(14)days from the occurrence thereof,or of the employee's knowledge thereof. The notice shall include: a) a statement of the grievance and relevant facts; b) provision of the contract violated; c) remedy sought. The supervisor shall respond to the grievance in writing within seven(7)days, with a copy to the Association. STEP 2: If after seven(7)days from the date of submission of the grievance to the supervisor the grievance remains unadjusted,the grievance may be submitted within seven(7) City of Tigard and TPOA-Expiration Date: June 30,2017 19 days to the Chief of Police. The Chief, or his/her designee, may meet with the aggrieved party, who may request an Association representative at the hearing. The Chief, or his/her designee, shall respond to the grievance in writing within fourteen(14)days with a copy to the Association. STEP 3: If after fourteen(14)days from the date of submission of the grievance to the Chief the grievance remains unadjusted,the grievance may be submitted within seven(7)days to the City Manager, or his/her designee,who shall meet with the aggrieved party and Association representatives and shall respond to the grievance in writing within fourteen(14)days with a copy to the Association. STEP 4: If the grievance is not resolved within fourteen(14)days from submission of the grievance to the City Manager,or his/her designee, it may be submitted within fourteen(14)days to an arbitrator. The arbitrator shall be selected by mutual agreement of the parties as follows: A list of eleven(11)Oregon/Washington arbitrators shall be requested from the Employment Relations Board who are members of the American Arbitration Association(AAA). If the parties cannot mutually agree to an arbitrator, they will by lot alternately strike one(1) name from the list until only one(1)is left. The one remaining shall be the arbitrator. The parties shall jointly request that the arbitrator render a decision in writing within thirty(30)days of the close of the hearing and receipt of briefs. The power of the arbitrator shall be limited to interpreting this Agreement and determining if it has been violated. The arbitrator shall have no authority to add to, subtract from, or modify this Agreement. The decision of the arbitrator shall be binding on both parties. The parties specifically agree that, in the event issues are submitted to arbitration (grievance or interest),the decision shall be strictly limited to those issues disputed by the parties. The costs of the arbitrator shall be borne by the losing party. Each party shall be responsible for the costs of presenting its own case to arbitration. 20.2 Time Limits Any time limits specified in this grievance procedure may be waived by mutual consent of the parties. "Day" shall be defined as calendar day. Failure to submit the grievance in accordance with these time limits without such waiver shall constitute abandonment of the grievance. Failure by the City to submit a reply within the specified time will constitute a denial of the grievance. A grievance may be terminated at any time upon receipt of a signed statement from the Association or the employee that the matter has been resolved. ARTICLE 21 -MILEAGE AND PER DIEM ALLOWANCE 21.1 Mileage Reimbursement Whenever an employee is authorized to use his/her personal vehicle in performance of official City duties,he/she shall be compensated at the standard IRS-allowed rate. 21.2 Expenses City of Tigard and TPOA-Expiration Date: June 30.2017 20 An employee traveling on authorized City business shall receive, in addition to his/her transportation and lodging expenses, a per diem allowance of not more than$50.00 43.00 ($10.00%:AA breakfast, $15.00 44:00-lunch$25.00 22.00 dinner)$30:00 per day,or fraction thereof, actually spent on City business for each programmed day of a conference or meeting and for time spent in travel,except that per diem for travel shall not exceed one(1)day each way. Per diem shall only apply when an employee is more than 20 miles from the City of Tigard. The purpose of per diem is to cover ordinary expenses such as meals,refreshment, tips, etc. If upon return to work the employee justified to the satisfaction of the City Manager that the per diem allowance was insufficient to cover reasonable actual costs, the per diem amount shall be adjusted accordingly by the City Manager. Employees anticipating the need for per diem compensation shall so advise the City Manager in advance of travel on forms provided by the City and receive advance authorization therefore. ARTICLE 22-CLOTHING AND UNIFORM 22.1 Uniform If an employee is required to wear a uniform, Such uniform shall be furnished by the City, and the City shall pay for initial tailoring. Any required leatherware and personal firearm is specifically excluded from this provision and shall be the responsibility of the employee to provide. For employees hired after July 1, 2009,the City shall provide leatherware and firearm. Such leatherware and firearms shall be determined by the City,however the City agrees to consult with the Association prior to making any final determination. An employee who has been provided with a firearm must carry the City-issued firearm. An employee who has been provided City-issued leatherware may use alternate leatherware,purchased by the employee, as long as such leatherware is on a list of City-approved leatherware. The employee shall make restitution to the City for loss or damage to any City supplied uniform, leatherware or firearm unless such loss or damage occurred in the line of duty and was not caused by negligence on the part of the employee. Proper maintenance of a required uniform, leatherware and firearm is the responsibility of the employee;however,the City shall be responsible for replacement of body armor and OC spray in accordance with the manufacturer's recommendations. 22.2 Clothing Allowance The City will provide a clothing allowance for employees while assigned to plain clothes duty at the rate of$50.00 per month. The provisions of this section shall apply to reimbursable expenses incurred in the fiscal year for reimbursement within the same fiscal year and shall apply only to sworn personnel who wear plain clothes seventy-five percent(75%)or more of duty time calculated monthly. 22.3 Property Reimbursement The City shall reimburse employees for personal property reasonably and necessarily worn or carried when such property is stolen, damaged,or destroyed as a direct result of the employee's performance of his/her official duties. Reimbursement shall not be granted if the negligence or wrongful conduct of the employee was a substantial contributing factor to the theft, damage,or destruction. 22.4 Cleaning The City shall provide every uniformed employee with two(2)cleanings per City of Tigard and TPOA-Expiration Date: June 30,2017 21 week of the required uniform, and the City shall provide cleaning for the duty jacket on a quarterly basis with a contracted cleaner as specified by the City. 22.5 Equipment Allowance The City will provide an allowance for personnel to purchase department-required and approved clothing or equipment. The equipment allowance will be in the amount of one hundred dollars($100.00)per year,paid by separate check as of the first pay date following July 1 of each year, and will be for the purpose of reimbursing employees for the costs of equipment necessary for the performance of their job, including articles of clothing and footwear. ARTICLE 23- SENIORITY 23.1 Definition Only regular full-time employees shall have seniority. Seniority shall be achieved following the completion of the probationary period as defined in Section 26.1 and shall thereafter be established as the employee's total unbroken service in the bargaining unit. Time spent in the armed forces on military leave of absence, authorized leaves with pay and time lost because of duty-connected disability shall be included in the employee's total unbroken length of service. If an employee is on an authorized leave without pay for a period in excess of fifteen (15)calendar days, such time in excess of fifteen(15)days shall not apply to seniority provided that the employee's seniority will not be considered broken or terminated by authorized leave in excess of fifteen(15)days. In cases where employees were hired on the same date, seniority order shall be determined by lot. Employees who are promoted to a position outside of the bargaining unit shall retain existing seniority but shall accrue no seniority during the time they work outside the unit. 23.2 Loss of Seniority Seniority shall be broken or terminated if an employee: (a) Quits; (b) Is discharged for just cause; (c) Is laid off and fails to respond to written notice as provided in Article 24; (d) Is laid off from work for any reason for twenty-four(24)months; (e) Fails to report to work at the termination of a leave of absence; (f) While on a leave of absence accepts employment without permission; (g) Is retired. If an employee's seniority is broken and he is subsequently hired to work in the Police Department, his seniority shall run from his most recent date of hire within the bargaining unit. 23.3 Application Seniority shall apply by classification in the matter of layoff, recall, and shift and days off bidding,except that if an employee has been demoted, seniority shall include all time in the employee's present or higher classification within the bargaining unit. Seniority shall apply by total unbroken service in the bargaining unit for purposes of vacation scheduling under Section 15.2. City of Tigard and TPOA-Expiration Date: June 30,2017 22 23.4 Seniority List The City will provide the Association with a seniority list on January 1 and July 1 each year, if there has been a change. The Association may post it on the Association bulletin•board. .. . . . -- . . .. . .. . .. . . .. . .• _ . . ARTICLE 24-LAYOFF AND RECALL In the event of layoff for any reason, employees shall be laid off in the inverse order of their seniority in their classification. Any employee who is to be laid off shall be given a position, in a lower classification in the bargaining unit,providing the employee has greater seniority than the employee being bumped, and is qualified to perform the requirements of the job. An employee who is promoted out of the bargaining unit and into management shall retain his/her unit seniority and may bump back into the unit, if laid off, if the management employee has the greater seniority as a unit member. The employee shall bump the employee in the lower class with the least seniority with the department. A sworn employee may not bump a non- sworn employee unless the sworn employee previously held the non-sworn classification. Employees shall be called back from layoff according to seniority in the classification from which the employees were laid off within the department. No new employees shall be hired in any classification until all employees on layoff status in that classification have had an opportunity to return to work. An employee on layoff status shall accept or decline an opening within fifteen(15)days of notice of termination of layoff. . Names shall be removed from the layoff list after 24 months, following the decline of an opening or failure to respond to an offer within fifteen(15) days. If there is a shortfall of unencumbered general purpose money in the General Fund and it is necessary to lay off personnel within the bargaining unit,the City and the Association will meet and consult prior to the City finalizing and implementing its decision. ARTICLE 25- SHIFT AND DAYS OFF BIDDING 25.1 Rotation All shifts shall be rotated each six(6)months on the first Sunday of the first full pay period in January and July of each year. 25.2 Shift and Days Off Prior to regular shift rotation, eligible employees shall be entitled to submit written bids for shift assignments and days off from the slots made available by the Department. Employee bids for both shifts and days off shall be submitted in writing to a designated supervisor at least 30 days prior to the regularly scheduled rotation. Shift and days off bids shall be honored on the basis of seniority within the bargaining unit except as follows: (a) Unless written permission is granted by the Chief or a designee, no employee shall be eligible to remain on the same shift more than 18 consecutive months. (b) Between regular shift rotations,the Chief or a designee may, for good cause and based upon a good faith analysis of operational and personnel needs of the Department,reassign employees to a different shift. Such good faith assignments shall not be grievable but employees shall receive at least two(2)weeks notice City of Tigard and TPOA-Expiration Date: June 30,2017 23 prior to such re-assignments,unless precluded by an emergency, and shall be afforded the opportunity to discuss the matter with the Chief. (c) Probationary employees shall not bid for shifts. 25.3 Overtime Waiver For the purpose of this article, the City shall not be obligated to pay overtime that arises as a result of shift rotation so long as the employee does not work more than 80 hours in a 14 day period or work more than five(5)consecutive days. 25.4 Adjustment of Schedules at Rotation During the week before and week of the shift rotation,the City may adjust schedules for the purpose of transitioning to the new shift,to prevent an employee from working more than five(5)days in a row. ARTICLE 26- PROBATIONARY PERIOD 26.1 Defmitions (a) For Police Officers who have less than 24 months satisfactory experience with a state, county,or municipal law enforcement agency,the probationary period shall be 18 months. (b) For Police Officers with at least 24 months satisfactory experience with a state, county,or municipal law enforcement agency, the probationary period shall be 12 months. (c) Non-sworn personnel shall be subject to a 12 month probationary period. Prior to completion of the probationary period, employees may be discharged at will and such discharge shall not be subject to the grievance procedure. 26.2 Non-Sworn Promotional Probation All non-sworn promotions shall be subject to a six(6)month promotional probationary period. Any employee who fails to complete the probationary period, including any employee who is promoted to a position outside the bargaining unit, shall have the right to be reinstated to the classification he/she held prior to being promoted. ARTICLE 27-DISCIPLINE AND DISCHARGE 27.1 Definition Disciplinary action or measures for violations of rules or regulations shall include only the following: written reprimand,demotion, suspension,reduction in pay,other monetary assessment or discharge. Notice of suspension or discharge will be given in writing. Employees are subject to discipline or discharge for just cause. The parties agree that oral reprimands are City of Tigard and TPOA-Expiration Date: June 30,2017 24 not considered discipline. 27.2 Process If the City has reason to discipline an employee,the employee shall have the right to be represented by an Association representative during such procedure. If the City has reason to discipline an employee, it will take all reasonable measures to assure against embarrassment of the employee before other employees or the public. 27.3 Association Representation In the event of any interview which may reasonably lead to disciplinary action, the affected employee shall have the right to be assisted by an Association representative during such procedures. The parties mutually agree to the"Disciplinary Investigation Procedures" attached hereto as Addendum B and incorporated herein. ARTICLE 28-PERSONNEL FILE No material in any form which can reasonably be construed, interpreted,or acknowledged to be derogatory shall be placed in the employee's personnel files unless he/she has been allowed to read such material. Any employee upon his/her request shall have access to his/her personnel files and shall have the right of reproduction of his personnel files in full or in part. No portion of an employee's files shall be transmitted without the explicit consent and request of the employee, other than to those authorized within the Tigard Police Department,the City Manager or his/her staff, or a court of competent jurisdiction. The official personnel file shall be maintained in the Human Resources Department. ARTICLE 29—WAGES 29.1 Salary Schedules Effective July 1, 2014 wages shall be increased across the board by 1.9% - _ : • - , - • - : , ! , •- _ :: : : :, . _ :. • : : :. : : ' , which is the CPI-W, West Urban Index (annual average) for 2013 minimum 0% and maximum of 4%,plus a market adjustment of.5%). Effective July 1,2015 wages shall be increased across the board by an amount equal to the CPI-W West Urban Index(annual average) for 2014,by a minimum 0%and maximum of 4%.- _ 3t. ' - - - - - _ . . .. . . . . , _ Effective July 1,2016 wages shall be increased across the board by an amount equal to the CPI-W West Urban Index(annual average) for 2015,by a minimum 0%and maximum of 4%. - .. . -. . . . - :_ - . _ . . . .._ . -_• City of Tigard and TPOA-Expiration Date: June 30,2017 25 Each employee shall be paid at one of the steps in the range prescribed for his/her classification. Normally, an employee will be appointed or reinstated at the first step of the range established for his/her classification. The Chief may make an appointment or reinstatement above the first step. 29.2 Schedule Movement A new employee or promoted employee is eligible for consideration for advancement to the next step of the salary range for his/her classification at the beginning of the next pay period following completion of the equivalent of six (6)months of service. At six (6) months of service,the City shall have the discretion to advance an employee more than one(1) step, if the City deems it appropriate based on the employee's prior experience. Advancement of employees to higher pay steps shall not be automatic,but may be made to the next pay step in the employee's classification,effective on the first day of the next pay period following the completion of each 12 months of satisfactory work performance. Such advancement shall be subject to a written employee evaluation by the department head to the City Manager certifying that the employee had been making normal improvement in the ability to carry out his/her job assignment. Advancement may be withheld or postponed in the event the employee is not performing his or her job assignment satisfactorily. 29.3 Promotions Upon promotion, employees will move to the next highest step, minimum 5%pay increase, computed on the basis of the base rate of pay exclusive of premium, special assignment, or incentive/longevity pay. 29.4 Demotion Unless a lesser sanction is provided by the City Manager, an employee voluntarily demoted or demoted as a result of a disciplinary action shall be paid at the same step of the lower range as he/she occupied before being promoted, with consideration of length of service of the employee in the higher range. A demoted employee shall retain the same salary increase date. 29.5 Salary Range Changes When a range is changed, the employee's pay is based upon the same step of the new range as in the old. Such changes shall not alter the employee's eligibility for salary increases. 29.6 Pay Periods The City shall pay employees once every two weeks. City of Tigard and TPOA-Expiration Date: June 30,2017 26 ARTICLE 30-INCENTIVE PAY 30.1 Certification/Education Certification pay increments will begin as of the date of issuance shown on the certification. Educational achievement pay increments will begin as of the date of written notice to the City of a degree or equivalent hours. Members of the bargaining unit shall be eligible for educational and training incentive increments to be applied to their current salary after meeting the following requirements: (a) Completion of probation. (b) Accrual of the necessary education and training points for the intermediate or advanced certificate as set forth by DPSST. Incentive premiums and education requirements are as follows: Sworn Personnel Premium DPSST Certification Educational Achievement 2.50% - AA/AS or Equivalent Hours 4.25% Intermediate - 6.25% Intermediate AA/AS or Equivalent Hours 7.25% Advanced - 8.75% Intermediate - BA/BS or Equivalent Hours 8.75% Advanced AA/AS or Equivalent Hours 10.00% Advanced BA/BS or Equivalent Hours See DPSST Sworn Personnel certification Standards. 30.2 Longevity Longevity merit incentive shall be paid in accordance with the following schedule only to those employees with five(5)or more years of service with the City on or before ratification of this Agreement,who elect to be grandfathered into the longevity premium program in lieu of eligibility for advancement to a sixth(6th) step at five percent(5%) above Step 5. The one-time election must be made by an eligible employee during the window period established by the City following ratification of this Agreement: 2% after 5 years 3% after 6 years 4% after 7 years City of Tigard and TPOA-Expiration Date: June 30,2017 27 5% after 8 years 6% after 9 years 7.5% after 10 years 10% after 15 years Employees with less than five(5)years of service with the City on or before ratification of this Agreement,will not be eligible for longevity under this section,but will be eligible for advancement to Step 6 consistent with Article 29, Section 29.2 governing schedule movement. The above percentages shall be applied to the individual employee's base salary but not to exceed a maximum of the top step of the police officer classification salary. These percentages shall be applied to the base pay step, not including educational incentive pay to previous longevity increases(i.e., shall not be compounded). 30.3 Special Assignment Pay Recognizing the right of the City to transfer and assign as determined by the Chief, special assignment pay will be paid per an employee's current assignment as follows Motorcycle' 5% K-9' 5% Detectives (Including Metro Gang, Commercial Crimes and Narcotics) 5-10% TNT 3-5% SRO 3-5% Gang Enforcement2 2.5% ' Canine Handler and Motor Cycle Officer activities shall be conducted on-duty. Acceptance of the assignment is based upon willingness to care for the animal or the motorcycle off-duty. Employees who serve as Canine Handlers or Motorcycle Officers shall receive a pay differential of five percent(5%)of their base salary while serving in that capacity, and shall not receive overtime wages for off-duty care of the animal or motorcycle. The parties intend to compensate for any off-duty care, cleaning, fueling, feeding or grooming at the overtime rate computed based upon the FLSA or Oregon minimum wage(whichever is greater). The five percent(5%)differential compensates for approximately 45 minutes per day. The parties agree that not more than 45 minutes per day is required for off-duty care of the motorcycle or animal. This agreement is based in part upon the Letter Ruling of September 25, 1985, of the Deputy Administrator, Wage and Hour Division,United States Department of Labor. The parties agree that commuting to work with the motorcycle or the dog does not constitute"hours of work" solely because of being on the bike or because the dog is in the vehicle. Motorcycle Officers and Canine Handlers shall not be entitled to a call back premium when duty concerns maintenance of the motorcycle or emergency care of their animal. Such time shall be treated as overtime. 2 The Gang Enforcement Officer special assignment pay is in recognition and consideration of the more directed patrol mission,the greater likelihood of becoming involved in more complex investigations and the need to address mission schedule flexibility. The Gang City of Tigard and TPOA-Expiration Date: June 30,2017 28 Transit Police(PPB)3 2.5% Commercial Crimea Unit 3 5% Except in the case of Motorcycle and K-9 assignments, employees will receive 3%(5% for detectives )for the first year in any assignment and will be eligible for an increase to 5% (10% for detectives-and nareetics) after serving in the assignment for one year. Employees who have previously served in the assignment for more than one year shall start at the higher percentage. Notwithstanding any other provision of this Section 30.3,no employee may receive more than a total of 10%in special assignment pay(12.5% for Detectives). For career development, an employee may volunteer to work a shift in a specialty assignment in order to determine whether he/she wish to put in for such assignment. The Chief, in his discretion, may approve such voluntary assignment,based on operational needs. In such case, the employee shall not receive assignment pay for the shift in question nor shall the employee be eligible for shift differential under Article 13.4 for the shift in question. 30.4 Bilingual Incentive An employee shall be eligible to receive a$50/month Spanish language premium if they provide the City with proof on an annual basis that they meet standards acceptable to the City. Employees fluent in Spanish,as determined by an objective standard acceptable to the City and demonstrated annually, shall receive a premium of 2.5%instead of the$50/month Spanish language premium. The City may determine that other languages qualify for the foregoing bilingual incentives based on a demonstrated need. 30.5 Standby Any employee required to be on standby,whether on a weekend or during the workweek,will be compensated two dollars and twenty-five cents($2.25)for every hour so acting. Employees on standby must be available by phone, able to respond within one hour of being called, and fit for duty. 30.6 Acting Supervisor Appointment of non-supervisory personnel to a supervisory position may be made Enforcement Officer Position has a regular work schedule as defined in Section 12.2(a) and(b). It is agreed that the hours worked by the Gang Enforcement Officer may be flexed. 3 The Transit Police Division special assignment pay is in recognition and consideration of the more directed patrol mission, the greater likelihood of becoming involved in more complex investigations and the need to address mission schedule flexibility and the prerequisites of the IGA(Intergovernmental Agreement)between TriMet and the City of Tigard. The Transit Police Position has a regular work schedule as defined in article 12.2(a) and(b). It is agreed that the hours worked by the Transit Police Officer may be flexed. When a Transit Police Officer's shift assignment is changed with the Transit Police unit,this shift change shall be completed pursuant to Sections 25.3 (Overtime Waiver)and 25.4(Adjustment of Schedule at Rotation)of the contract. City of Tigard and TPOA-Expiration Date: June 30,2017 29 on an acting basis to fill a temporary vacancy. An employee holding an acting supervisory position shall be entitled to a five percent(5%)premium for all time so assigned. 30.7 Coaching Non-supervisory personnel assigned to coach newly hired or promoted police department employees shall be entitled to a pay increase of 5% of the top-step base pay, for the classification acting as a coach, for each day or part of a day for the duration of their acting assignment. 30.8 Higher Classification Employees assigned to work in a higher classification, other than what is described in Sections 30.6& 30.7 of this Article, shall be entitled to a five percent (5%)premium for all time so assigned. 30.9 Take-Home Cars for Employees in Detective Assignments The City agrees that it will provide a take-home car for any employee in a Detective assignment. ARTICLE 31 -SAVINGS CLAUSE If any article or section of this Agreement or any amendment thereto should be rendered =invalid by operation of the law,or held invalid by any lawful tribunal having jurisdiction1 or if compliance with or enforcement of any article or section should be rendered unlawful by any lawful tribunal having jurisdiction,by statute passed after the effective date of this Agreement,or by the decision of a court of competent jurisdiction involving the same or similar language contained in the collective bargaining agreement of another public agency in Orego , the remainder of this Agreement and addenda shall not be affected thereby, and the parties shall enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement for such article or section. ARTICLE 32—TERMINATION This contract shall be effective as of the date of its signing by both parties or as otherwise specified herein and shall remain in full force and effect until June 30, 2017 June 30, 2014. The parties agree to commence negotiations on or before February 1.2017 , for a successor Agreement. This contract shall remain in full force and effect during the period of negotiations. The parties agree to administer this contract and negotiate for a successor agreement in accordance with ORS 243.650, et seq., the Oregon Public Employee Collective Bargaining Law. Signed this day of 2014 2011. City of Tigard and TPOA-Expiration Date: June 30,2017 30 CITY OF TIGARD,OREGON TIGARD POLICE OFFICERS' ASSOCIATION City Manager TPOA President Date: Date: City of Tigard and TPOA-Expiration Date: June 30,2017 31 ADDENDUM B-DISCIPLINARY INVESTIGATION PROCEDURES A. Advance Notice. Prior to any disciplinary investigation which could result in suspension or discharge,the employee concerned shall be notified not less than twenty-four(24)hours before the interview or such time as written reports are required, except when, in the opinion of the City, a delay will jeopardize the success of the investigation or when criminal conduct is at issue. If the employee is advised in writing that the interview will not be used against him or her for disciplinary purposes,then the 24 hour notice will not be required. An employee may voluntarily waive the above twenty-four hour(24-hour)notice. The notice shall include the specific reasons for the interview, a statement of whether the employee is a witness or a suspect, and any other information necessary to reasonably inform him/her of the nature of the investigation. The employee shall be notified of the right to and afforded an opportunity and facilities, subject only to scheduling limitation,to contact and consult privately with an attorney and/or a representative of the Association, and to have that representative and/or attorney present at any interview. The Association Representative representing the employee during the investigation may not be required to disclose,or be subject to disciplinary action for refusing to disclose, statements made by the Employee to the Representative for purposes of the representation. The Association will designate the Association Representative who will be representing the employee in the investigation and will notify the City of the designation. If there is a need for more than one Representative to be designated,the Association will explain the reason for the additional Representative(s)to the City. The parties agree that the Association may not designate a witness in the investigation as the Association Representative. B. The Interview 1. Interview shall be conducted in the Department Office unless mutual agreement of the parties or the particular circumstances of the situation require another location. 2. Any interview of an employee normally shall be when he/she is on duty, unless the serious nature of the investigation dictates otherwise. 3. Parties to the interview shall be limited to those reasonably necessary to conduct a thorough and fair investigation. The employee shall be informed as to the name,rank and command, or other similar information of all persons present, if they are unknown to him/her, and may have an Association or other representative present to witness the interview and assist him/her. 4. The interview shall be limited in scope to acts, events, circumstances and conduct which pertain to the subject investigation and shall be conducted in a manner devoid of intimidation or coercion. The employee shall be granted reasonable rest periods,with one(1) intermission every hour if so requested. Interviews exceeding two (2)hours shall he continued only by mutual consent. 5. ItThe interview isshall be recorded, and the employee shall be provided with a copy of the recording at the conclusion of the interview,or as soon as practicable thereafter upon-reques or he/she may record the interview himself/herself at his/her own expense, and the City shall be provided with a copy. If any portion of the recording is transcribed, the employee shall be given a copy. Interview proceedings shall be kept strictly confidential by all concerned. City of Tigard and TPOA-Expiration Date: June 30,2017 32 C. Investigation Findings: 1. When the investigation results in sustained charges of violation of department policy,the employee and the Association,upon request, shall be given a copy of the investigation, including all material facts of the matter. If available, such information will be provided in an electronic format(i.e. PDF or other protected format). 2. When the investigation results in discharge or suspension,the employee shall be notified immediately of the nature of the action to be taken,the reasons therefore, and the effective date of such action. Copies of the notice and summary report of the investigation shall be placed in the employee's personnel file and made available for his/her inspection. 3. An employee may protest any suspension or discharge through the regular contract grievance procedure. •. .. : _ .. a . . _: .. .• --- - e • , ., . . . - . . . . . . • ' _ - - . . __• - . . —. . . . City of Tigard and TPOA-Expiration Date: June 30,2017 33 COLLECTIVE BARGAINING AGREEMENT BETWEEN TIGARD POLICE OFFICERS' ASSOCIATION AND THE CITY OF TIGARD Expires: June 30, 2017 Resolution# TABLE OF CONTENTS PREAMBLE 2 ARTICLE 1 - RECOGNITION 2 ARTICLE 2- MAINTENANCE OF STATUS QUO 2 ARTICLE 3 - CHECK OFF AND PAYMENT IN LIEU OF DUES 3 ARTICLE 4 - EMPLOYEE RIGHTS 4 ARTICLE 5 - MANAGEMENT RIGHTS 4 ARTICLE 6 - CITY SECURITY 4 ARTICLE 7 - ASSOCIATION BUSINESS 4 ARTICLE 8 - GENERAL AND SPECIAL ORDERS 5 ARTICLE 9 - DEPARTMENT MANUAL AND CONTRACT 5 ARTICLE 10 - BULLETIN BOARD 5 ARTICLE 11 - OUTSIDE EMPLOYMENT 6 ARTICLE 12 - HOURS OF WORK 6 ARTICLE 13 - OVERTIME AND PREMIUM PAY 8 ARTICLE 14 - HOLIDAY COMPENSATION 9 ARTICLE 15 - VACATIONS 10 ARTICLE 16 - INSURANCE BENEFITS 11 ARTICLE 17 - SICK LEAVE 14 ARTICLE 18 - LEAVE OF ABSENCE WITH PAY 17 ARTICLE 19 - LEAVE WITHOUT PAY 18 ARTICLE 20 - GRIEVANCE PROCEDURE 19 ARTICLE 21 - MILEAGE AND PER DIEM ALLOWANCE 20 ARTICLE 22 - CLOTHING AND UNIFORM 20 ARTICLE 23 - SENIORITY 21 ARTICLE 24 - LAYOFF AND RECALL 22 ARTICLE 25 - SHIFT AND DAYS OFF BIDDING 23 ARTICLE 26 - PROBATIONARY PERIOD 24 ARTICLE 27 - DISCIPLINE AND DISCHARGE 24 ARTICLE 28 - PERSONNEL FILE 25 ARTICLE 30 - INCENTIVE PAY 26 ARTICLE 31 - SAVINGS CLAUSE 29 ARTICLE 32-TERMINATION 30 City of Tigard and TPOA-Expiration Date: June 30,2017 1 PREAMBLE This contract entered between the City of Tigard, Oregon, hereinafter referred to as the"City," and the Tigard Police Officers' Association,hereinafter referred to as the "Association,"has as its purpose the promotion of an efficient police department; harmonious relations between the City and the Association; the establishment of an equitable and peaceful procedure for the resolution of differences; and to set forth their entire agreement with regard to rates of pay,hours of work, and other conditions of employment. ARTICLE 1 -RECOGNITION The City recognizes the Association as the sole and exclusive bargaining agent with respect to wages,hours and other conditions of employment for the employees in the bargaining unit as set forth in Addendum A. The City shall notify the Association of its decision to add any new classifications to the Police Department. If the City and the Association cannot agree whether a new position is supervisory,managerial, confidential,or if a new classification should be included in the bargaining unit, the dispute shall be submitted to the Employment Relations Board. When the parties are unable to agree as to the representation status of such a new position,the City shall have the option of leaving the position vacant or filling the position at a provisional wage rate until the issue is resolved. If such a position is filled on a provisional basis and if there is a subsequent adjustment in the wage rate, such adjustment shall be retroactive to the date that the position was filled. The bargaining unit shall consist of those classifications listed in Addendum A that are regular full-time employees and those employees within those classifications that are regularly scheduled to work 20 hours or more per week,excluding supervisory and confidential employees as defined by the Public Employee Collective Bargaining Act. ARTICLE 2- MAINTENANCE OF STATUS QUO The City shall be obligated to negotiate over existing conditions that are mandatory subjects of bargaining or the mandatory bargainable impacts,whether or not they are covered by this agreement, if the City intends to alter, change or modify such conditions. In the event the City desires to amend or modify or change the status quo that is a mandatory subject of bargaining or that has a mandatory impact, the City will provide the Association President or his/her designee with written notice of the proposed change. The Association shall have ten(10)days to object in writing to the person proposing the change or their designee. The failure of the Association to object in writing to the proposed change within ten(10)days of the notice provided for above shall serve as a waiver of the Association's right to bargain. The Association's written objection shall specify the nature of the objection and identify whether the Association believes the proposed change involves a mandatory bargainable subject or a mandatory bargainable impact of a permissive subject. Thereafter,the parties shall bargain in good faith over said changes for a period not to exceed thirty(30)days. If after the passage of thirty(30)days, the parties have not reached agreement, either party may declare an impasse and initiate interest arbitration pursuant City of Tigard and TPOA-Expiration Date: June 30,2017 2 to ORS 243.746 by requesting a list of eleven(11)Oregon and/or Washington arbitrators from the Employment Relations Board who are members of the American Arbitration Association (AAA). If the parties cannot mutually agree to an arbitrator,they will by lot alternately strike names and the last one(1)will be the arbitrator. The arbitrator shall conduct a hearing within thirty(30)days of announcement of his/her selection,-or at such other time as the parties mutually agree. ARTICLE 3-CHECK OFF AND PAYMENT IN LIEU OF DUES 3.1 Check-off The City will deduct Association dues from the wages of employees when so authorized and directed in writing by the employee on the authorization form provided by the City. Any authorization for the payroll deductions may be canceled by any employee upon written notice to the City and the Association prior to the 15th day of each month,to be effective on the 1st day of the following month. The City will not be held liable for check-off errors but will make proper adjustments with the Association for errors as soon as is practicable. It is also agreed that neither any employee nor the Association shall have any claim against the City for any deductions made or not made, as the case may be,unless a claim of error is made in writing to the City within forty-five(45)calendar days after the date such deductions were or should have been made. 3.2 Payment in Lieu of Dues Any regular employee who is a member of the bargaining unit and has not joined the Association within thirty(30)days of becoming a regular employee,or who has joined within such time and then withdrawn from membership after such thirty(30)days, shall have deducted from his/her pay by the City a monthly service fee in the uniform amount of a payment in lieu of dues to the Association. The payment in lieu of dues shall be segregated by the Association and used on a pro-rata basis solely to defray the cost for its services rendered in negotiating and administering this Agreement. Such deduction shall be made only if accrued earnings are sufficient to cover the service fee after all other authorized payroll deductions have been made. 3.3 Religious Objection Any individual employee objecting to payment in lieu of dues based on bona fide religious tenets or teachings of a church or religious body of which such employee is a member, is required to inform the City and the Association of his/her objection. The employee will meet with the representatives of the Association and establish a mutually satisfactory arrangement for distribution of a contribution of an amount of money equivalent to the above mentioned payment in lieu of dues to a charitable organization mutually agreed upon by the employee and the Association. The employee shall furnish written proof to the City that such has been accomplished, as appropriate. 3.4 Indemnification The Association will indemnify,defend and hold the City harmless against any claims made and against any suit instituted against the City as a result of any City action taken pursuant to the provisions of this Article. City of Tigard and TPOA-Expiration Date: June 30,2017 • 3 ARTICLE 4- EMPLOYEE RIGHTS 4.1 Employee Organizations Employees shall have the right to form,join and participate in the activities of employee organizations of their own choosing, for the purpose of representation on matters of employee relations. Employees shall also have the right to refuse to join and participate in the activities of any employee organization. No employee shall be interfered with, intimidated, restrained, coerced,or discriminated against by the City or by an employee organization because of his exercise of these rights. 4.2 Non-Discrimination The City and the Association agree the provisions of this Contract shall be applied equally to all employees in the bargaining unit without discrimination as to age, marital status, race,color, sex, creed,religion,national origin, sexual orientation,labor organization affiliation, or political affiliation. ARTICLE 5-MANAGEMENT RIGHTS The City administration and department heads shall exercise the sole responsibility for management of the City and direction of its work force. To fulfill this responsibility,the rights of the City include,but are not limited to: establishing and directing activities of the City's departments and its employees, determining services to be rendered, standards of service and methods of operation, including subcontracting and the introduction of new technology and equipment; establishing procedures and standards for employment and promotion; to layoff,transfer and promote; to discipline or discharge for cause; to determine job descriptions; determine work schedules,to establish performance standards, and assign work; and any other rights except as provided in Article 2 of this Agreement. ARTICLE 6-CITY SECURITY The Association agrees that during the term of this contract its membership will not participate in any strike against the City under any circumstances. For the purpose of this contract,the meaning of the word"strike"is any concerted stoppage of work, slowdown, speedup, sit-down, absence from work upon any pretext that is not founded in fact, interruption of the operations of the City by the Association,or any similar act. Violation of this section by any bargaining unit member shall be grounds for disciplinary action up to and including discharge. ARTICLE 7-ASSOCIATION BUSINESS 7.1 Association Business Up to four(4)members of the bargaining unit selected to serve as authorized representatives shall be certified in writing to the Chief of Police. When authorized in advance, up to two(2)representatives shall be granted time off without loss of regular pay for the purpose City of Tigard and TPOA-Expiration Date: June 30,2017 4 of meeting with City representatives. Employees may attend Association meetings on duty, subject to call,when authorized by the Chief of Police. 7.2 Contract Negotiations The Association's negotiating team may be comprised of more than three(3) employees; provided however,that the City's obligation to allow such individuals to attend negotiations during duty hours without loss of pay shall be limited to three(3)individuals. Hours utilized for this purpose shall not be considered hours worked in determining the payment of overtime. The date, time, and place for negotiating sessions shall be established by mutual agreement between the parties. 7.3 Special Conferences Special conferences to discuss employment relations matters shall be arranged between the Association and the City or its designated representatives within a reasonable period of time after either party receives a request from the other party. Such meetings shall be arranged in advance, and an agenda of matters to be discussed at the meeting shall be presented at the time the request to confer is made. The Association members shall not lose time or pay for time spent in such conferences. Members of the bargaining unit may be allowed to attend conferences directly related to Association matters,provided the City receives sufficient advance notice of the dates of such conferences and the approval of the Chief of Police is obtained. The maximum number of days to be paid by the City shall not exceed an aggregate of six(6)conference days per year. The City shall not pay for travel, lodging,or per diem expenses of the members attending the conferences. ARTICLE 8-GENERAL AND SPECIAL ORDERS The City will furnish the Association with copies of all general or special orders from within the Police Department promulgated during the term of this Agreement pertaining to wages,hours,and conditions of employment. ARTICLE 9-DEPARTMENT MANUAL AND CONTRACT The City agrees to furnish each employee of the bargaining unit with an electronic copy of the Department Manual and a copy of this contract as provided by the Association for distribution. ARTICLE 10-BULLETIN BOARD The City agrees to furnish a suitable bulletin board in a convenient place to be used by the Association. The Association shall limit its posting of notices and bulletins to such bulletin board and shall limit its postings to Association business. Only members of the City of Tigard and TPOA-Expiration Date: June 30,2017 5 a • bargaining unit may post or remove items on the Association bulletin board. In the event the City desires that an item be removed, it will contact the Association with a request for such. The item will be removed if found inappropriate by the parties. ARTICLE 11 -OUTSIDE EMPLOYMENT Employees wishing to engage in off-duty employment with another employer must obtain approval from the Chief. ARTICLE 12-HOURS OF WORK 12.1 Work Week The work week,consistent with the operating requirements of the City, shall consist of a forty-hour(40-hour)shift schedule during a seven day calendar day period commencing midnight Sunday and ending midnight the following Sunday. 12.2 Work Schedule A"work schedule,"consistent with the operating requirement of the City, shall be a 5-8,4-10, alternative work week, flexible or part-time schedule as follows: (a) A"5-8"work schedule shall consist of five(5) consecutive days of eight(8) work hours each followed by two(2)consecutive days off. (b) A"4-10"work schedule shall consist of four(4) consecutive days of ten(10) work hours each followed by three(3)consecutive days off. (c) The City and the Association may agree to an alternative work schedule consisting of fixed hours other than a 5-8 or 4-10. In the event an alternative work schedule is implemented, the parties agree to meet to negotiate its implementation and any other contract changes as may be necessary. (d) A"flexible"work schedule shall be equal in total hours worked during the work week to that of a"5-8"employee, and unless otherwise agreed, shall have no maximum or minimum number of work hours per day or work days per week. Such work schedule shall not be in effect unless agreed upon in advance by the individual affected employee and the City. An employee's acceptance of such assignments constitutes the employee's voluntary agreement to a flexible schedule. The parties agree that all Detective and Commercial Crimes Unit assignments shall be on a flexible work schedule. The determination of any additional assignments that are expected to work a flexible work schedule will be subject to bargaining between the City and the Association. In the event the parties are unable to reach agreement, such matters may be pursued through the mid-term bargaining procedures set forth in Article 2. Detectives and CCU shall not be removed from the on-call roster just because they have reached 40 hours worked in the workweek. (e) A variable work schedule will be applicable to special assignments for Gang Enforcement,Transit Police and Street Crimes Units. Section 12.6(Work Schedules) and 13.4 (Shift Differential)are not applicable to employees in these assignments. Hours worked by City of Tigard and TPOA-Expiration Date: June 30,2017 6 . f these assignments will not be flexed for purposes of mandatory training,court appearances,the avoidance of the Safety Release as defined in Article 12.7 and the avoidance of overtime thresholds as defined in Sections 13.1 (daily overtime)and 13.3 (call back). When either of these shift assignments are changed within the respective units,the shift change shall be completed pursuant to Sections 25.3 (overtime waiver)and 25.4(adjustment of schedule at rotation) of the agreement. (f) "Regular part-time"employees shall be scheduled to work a portion of any of the above-specified schedules. (g) These schedules shall include meal and rest periods as set forth in this article. 12.3 Work Day The work day shall be a 24-hour period commencing at the start of the employee's regularly scheduled shift. 12.4 Meal Period Each employee covered by this agreement will be permitted a 30 minute paid meal period each workday to the extent consistent with operational or duty requirements,except for employees attending the academy or training where a longer lunch period is provided and the employee is relieved from duty, in which case,the lunch period shall be unpaid. 12.5 Rest Periods Each employee covered by this agreement will be permitted two(2), fifteen(15) minute paid rest periods each work day,to the extent consistent with operational or duty requirements. 12.6 Work Schedules An employee will normally be given adequate advance notice of any change in his regular hours of work, except where an emergency exists. Notice will not be given less than two (2)weeks prior to the employee's change of work schedule, except where a change of schedule is for the purpose of the employee's voluntary training or for the purpose of adjusting the schedule of a probationary employee not released for solo status. 12.7 Safety Release Employees working sixteen or more hours in a twenty-four hour period who provide notice to their supervisor at least one hour prior to reaching the sixteen-hour threshold may be given their next consecutive scheduled shift off with pay. In such event,no deduction shall be made from the employee's leave. If employees are directed to work their next consecutive scheduled shift, they shall be paid at the rate of time and one-half for such shift. The twenty-four hour period described herein shall commence at the start of the employee's regularly scheduled shift Employees who do not receive eight(8)consecutive hours off either before or after a court appearance will receive sufficient administrative hours off with pay to equal eight (8)hours off. Employees working the graveyard shift, K-9 and night traffic car, who appear in court on the day before the start of the first day of their consecutive work days shall receive sufficient administrative hours off with pay to equal eight(8)consecutive hours off after their City of Tigard and TPOA-Expiration Date: June 30,2017 7 4 court appearance. Employees assigned to any Detective assignment(including Narcotics and Metro Gang Enforcement) shall not be subject to Section 12.7. ARTICLE 13-OVERTIME AND PREMIUM PAY 13.1 Defmition All work under the following conditions shall be compensated at the rate of time- and-one-half: (a) For employees assigned to a 5-8 schedule,all work in excess of eight(8) hours on any work day, and all work performed on a regularly scheduled day off. (b) For employees assigned to a 4-10 schedule, all work in excess of ten(10) hours on any workday and all work performed on a regularly scheduled day off. (c) All work in excess of forty(40)hours in a work week. During shift rotation, only the daily overtime threshold(work over eight (8)or ten (10)hours in a day)of Article 13.1 will apply and overtime otherwise will be governed by Article 25, Section 25.3. All overtime pay shall be computed to the nearest one quarter(1/4)hour. Paid compensatory time off and all other paid time off,unless otherwise specified in this agreement, shall be counted as hours worked for purposes of determining overtime compensation. All non- paid time off shall not be counted as hours worked for purposes of determining overtime compensation. 13.2 Form of Compensation The employee may elect to be compensated for all overtime in cash, or he/she may elect to accrue compensatory time to the extent such is allowed by law,to a maximum accrued balance of forty(40)hours, with the remainder to be paid in cash. Compensatory time shall be scheduled and taken off in accordance with the Fair Labor Standards Act. Employees may contribute unused compensatory time to a bank which shall be maintained as an Association leave bank to be utilized by representatives of the Association to conduct business. The Association leave bank may contain no more than 200 hours of accumulated leave at any one time, and shall be accessed only when authorized by the Association. Leave from this bank of time will be scheduled by mutual agreement. 13.3 Callback Authorized court and call-back overtime shall be compensated at the below minimums: (a) On a Scheduled Work Day: Three(3) hours(either overtime pay or compensatory time at the rate of time and one-half, at the employee's choice, as provided in Section 13.2),but this minimum shall not apply if the court or call-back assignment begins one City of Tigard and TPOA-Expiration Date: June 30,2017 8 • (1)hour or less before the start or after the end of the employee's regular shift. (b) On a Scheduled Day Off: Four(4)hours(either overtime or compensatory time at the rate of time and one-half, at the employee's choice, as provided in Section 13.2), scheduled days off include scheduled leave days,provided the employee complies with current court notification procedures. For purposes of this Section,court time starts from the Police Department unless the employee goes directly to court from home, in which case the time starts from the employee's arrival at court. As a condition of receipt of payment for the time involved, all witness fees, mileage allowances, and other remuneration paid for appearances in court proceedings under this Article shall be turned over to the City. An employee who is on court call-back remains on call- back until finally released for the day by the court. The parties agree that employees working in Detective and CCU assignments shall be eligible for call-back pay under the foregoing provisions,despite the fact that such employees are on a flexible work schedule in accordance with Section 12.2(d), above. For Detectives and CCU,the end of their"regular shift" shall be the time they left work on a particular day. The start of their"regular shift"shall be the time they were scheduled to come in on a particular day. 13.4 Shift Differential Any member of the bargaining unit who has been employed at least one(1)year and who is required to work two(2)or more different shifts within a normal work week shall be compensated with two(2)hours of overtime for that week. This differential shall not apply when the above occurs as a result of mutual agreement between members of the bargaining unit for their own personal benefit. A person who has been employed at least six months but less than one year shall be entitled to shift differential if adjusted for purposes other than training. 13.5 Phone Calls While Off Duty If an employee receives a phone call from a supervisor while off duty that is related to his/her work for the City, the employee shall be paid for the actual time spent on the phone,provided the phone call lasts seven-and-a-half(7 1/2)minutes or longer. Such calls that last less than seven-and-a-half(7 1/2)minutes shall be considered de minimus and will not be compensated. 13.6 No Pyramiding The City shall not be required to pay twice for the same hours. ARTICLE 14- HOLIDAY COMPENSATION In lieu of holidays off, each full-time employee shall be credited with eight(8) hours of holiday time or cash, at the option of the employee, for each month worked. If the employee elects to receive holiday time, such time off shall be credited to his/her vacation/holiday account. Part-time employees shall receive a prorated holiday time credit on a prorated basis to that of a forty(40)hour employee. Within 30 days of the dates specified herein, employees will be required to advise City of Tigard and TPOA-Expiration Date: June 30,2017 9 the City what portion of their holiday time is to be converted to their vacation/holiday account and/or paid monthly or on the dates specified below. If an employee elects to have a portion of their holiday hours paid, such payment shall be made on December 1 and/or June 1 of each year and shall not exceed 48 hours on either date. The City will provide employees with a selection form and each employee will be required to make a selection and return the form within the time period described in this section. Employees electing to take such payment may also elect to have the payment made to their deferred compensation account,through the current method of completing the proper forms, so long as the amount does not place them above the Federal maximum for the calendar year. ARTICLE 15—VACATIONS 15.1 Accrual Vacations shall accrue as follows: Years of Continuous Monthly Annual Hours Equivalent Accrual Service Accrued Rate Days 0-12 months/0-1 yr. 6 2/3 hours 80 10 13-60 months/1-5 yrs 8 hours 96 12 61-120 months/5-10 yrs 10 hours 120 15 121-180 months/10-15 yrs 12 hours 144 18 180-240 months/15-20 yrs 13 1/2 hours 162 20.25 Over 240 months/Over 20 yrs 16.0 hours 192 24 Notwithstanding the above specified rates of vacation accrual, no employee shall be allowed to accumulate vacation/holiday in excess of 280 hours. It shall be the responsibility of each employee to schedule sufficient vacation/holiday so that he/she is not denied accrual of additional vacation. If an employee is unable to take vacation due to the operational needs of the department,he/she may make arrangements with the Chief to exceed the maximum accrual specified above. Accrued vacation shall be credited as earned vacation for each month of service. Part-time employees shall be credited with earned vacation on a prorated basis to that of a forty (40)hour employee, in accordance with the above schedule. Vacation accrued during the first six(6)months of continuous service shall not be credited as earned vacation until the employee completes the first six(6)months of continuous service. 15.2 Scheduling Vacation periods shall be scheduled at the mutual agreement of the City and the individual employee. Within fifteen(15) days after the completion of each shift bid, the City City of Tigard and TPOA-Expiration Date: June 30,2017 10 r � shall post a vacation bid sheet for two weeks. The most senior employee within each classification shall be afforded the first selection of vacation for the upcoming six-month shift bid period, followed by the next most senior employee within each classification, and so on. Each employee shall be allowed to select one continuous vacation period(vacation/holiday and comp time included) from the portions of the shift bid period in which vacation is available. A bid vacation will not be denied solely because it overlaps another bid vacation so long as the overlap does not exceed two days. After the seniority vacation selection as provided for above, all additional vacation will be scheduled subject to the operational needs of the department on a first-come first-served basis. Once a vacation request has been approved, it shall not be canceled by the City unless due to circumstances beyond the control of the City. 15.3 Separation All employees shall be entitled to payment for unused vacation/holiday and comp time upon separation from City service. In the event of death,the employee's heirs will be entitled to payment of such accrued time. 15.4 Bonus Employees, at their option, may elect to be paid up to forty(40)hours of accrued vacation in addition to vacation time taken when they take vacation leave totaling 40 hours paid time per fiscal year. ARTICLE 16-INSURANCE BENEFITS 16.1 Health, Dental and Vision Insurance Effective January 1, 2012,the City agrees to provide CIS Blue Cross Plan V-E- PPP medical insurance($500 individual, $1500 family deductible) including the preventative care option and alternative care option, dental insurance through ODS and vision insurance or substantially equivalent coverage contingent upon CIS' minimum enrollment requirements for each employee and all enrolled dependents including domestic partners. The City will pay ninety percent(90%)of the premium cost and the employee shall pay ten percent(10%)of the premium cost. Employees will have an option of electing alternative medical,vision and prescription coverage plans offered by the City,at least one of which will be through Kaiser, in lieu of coverage under Blue Cross Plan V-E-PPP and VSP Vision. For employees electing any of the alternative plans the City will pay up to ninety percent(90%)of the Blue Cross coverage provided above and the employee will be responsible for any additional cost. 16.2 Payroll Deduction Any insurance premiums paid by the employee in accordance with the foregoing provisions shall be paid by the employee via payroll deduction. This Agreement authorizes the City to make payroll deductions consistent with this Article 16, Section 1 with or without the employee's individual authorization. 16.3 Life and Disability Insurance The City agrees to provide and maintain the current life and disability insurance plan or a substitute plan of the same service delivery type at substantially the same or a better City of Tigard and TPOA-Expiration Date: June 30,2017 11 benefit level at no cost to the employee. The City agrees to make optional voluntary life insurance available for employee purchase subject to the limits available to the City. 16.4 Physical Examinations and Capability Test and Incentive Program The City may require each employee to take a physical examination, or it may choose to require such an examination only for sworn officers. Each employee who is required to take such an examination may choose to use his/her own physician, at the employee's expense, or to use a physician designated by the City, at the City's expense. The spirit of the physical examination and the annual physical capability test is for the welfare of the employee and is not intended to be punitive in any manner. The physical examination will focus on specific health maintenance issues and early identification of potential job related health problems in the future. The report form will address only those health issues related to personnel in their specific working environment. Access to the report is limited to the City Manager, Chief of Police, Human Resources Director, and the named employee. Recognizing that physical fitness is beneficial to the health and wellbeing of Employees, in addition to lowering the potential costs of healthcare and work related injuries, a physical fitness incentive program will be established beginning upon ratification. ORPAT INCENTIVE Employees will be provided the opportunity to participate in the DPSST certified ORPAT course twice per fiscal year. Scheduling of this testing shall be determined by the Chief of Police and will allow for make-up tests and re-tests as described herein. Recognizing that participation in this incentive program is purely voluntary, all ORPAT testing will be done off duty and without compensation. The City will provide the location and all testing equipment, including a certified ORPAT instructor to facilitate the testing. Prior to participating in the fitness incentive, employees will be required to sign a waiver indicating they understand the physical challenges of ORPAT and the risks of participating. If at any time, in the opinion of the ORPAT instructor or on scene supervisor,the employee appears to be in physical distress,the testing will be stopped. Those Employees who successfully complete the ORPAT course in a time that is considered passing on their first attempt will receive an incentive bonus of two hundred and fifty dollars($250.00). An employee may take the ORPAT twice/year,with a maximum incentive of $500/fiscal year. The parties recognize that the City will reflect any and all amounts paid as allowances,bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction. For purposes of this agreement,the minimum standard for passing will be the time established as passing by DPSST for an Entry Level Police Officer. If an Employee fails to pass the ORPAT,that Employee may request a re-test within(1)month after their first attempt. At the discretion of the Chief of Police, the Employee may be allowed to retake the ORPAT at a mutual agreed date,within(2)months after the Employee's request. City of Tigard and TPOA-Expiration Date: June 30,2017 12 i If an Employee passes the ORPAT on their re-test they will receive an incentive bonus of one hundred and fifty dollars($150). The parties recognize that the City will reflect any and all amounts paid as allowances,bonuses, and/or incentives as subject to the IRS and Oregon payroll tax deduction. If an Employee is unable to participate in the scheduled ORPAT test due to vacation,court,bona-fide illness or injury or other reasonable conflict,the Employee may request a make-up test without penalty so long as the make-up test is completed and passed within a mutually agreed time frame between the Employee and the Chief of Police. For make-up tests or re-tests to qualify,officers must first obtain pre- authorization from the Chief, and then coordinate the make-up or re-test with a local police agency,when that agency is running their own testing. Reasonable efforts shall be taken to complete the make-up test within(3)months of the originally missed scheduled test. Employees who choose not to participate, or who seek this incentive,but do not meet the minimum ORPAT passing standard as defined-in this agreement,will not be negatively impacted. 16.4 Retirement The City shall continue to participate in the Public Employees Retirement System for sworn officers employed by the City prior to August 28,2003, and who are eligible to receive benefits under ORS Chapter 238 for service with the City pursuant to section 2 of chapter 733 Oregon,Laws 2003. The City shall participate in the Oregon Public Service Retirement Plan for sworn officers employed by the City on or after August 28,2003,who are not eligible to receive benefits under ORS chapter 238 for service with the City pursuant to section 2 of chapter 733, Oregon Laws 2003. On behalf of employees in the Public Employees Retirement System,the City will continue to"pick up"the employee contribution as the law requires. The parties acknowledge that various challenges have been filed that contest the lawfulness, including the constitutionality,of various aspects of PERS reform legislation enacted by the 2003 Legislative Assembly, including chapters 67 (HB 2003)and 68 (HB 2004)of Oregon Laws 2003. Nothing in this agreement shall constitute a waiver of any party's rights,claims or defenses with respect to the PERS litigation. On behalf of employees in the Oregon Public Service Retirement Plan, the City will pay an amount equal to six percent(6%) of the employee's monthly salary, not to be deducted from the salary, as the employee's contribution to the employee's account when the employee becomes a member of the Individual Account Program established by section 29 of chapter 733, Oregon Laws 2003. The employee's contributions paid by the City shall not be considered to be"salary"under section 1(16)(c)of chapter 733, Oregon Laws 2003, for the purposes of computing a member's"final average salary"under section 10 of chapter 733, Oregon Laws 2003, or"salary" for the purposes of determining the amount of employee contributions required to be contributed pursuant to section 32 of chapter 733,Oregon Laws 2003. All non-sworn employees will receive a vested benefit into the ICMA 401(a) retirement program after six(6)months of continuous service with the City. The City's contribution will be 10%of the employee's base salary. City of Tigard and TPOA-Expiration Date: June 30,2017 13 16.5 Liability The City shall continue liability protection as required by ORS 30.260 through 30.300 (Oregon Tort Claims Act). The City may choose to self-insure. 16.6 Plan Descriptions The City will annually provide each employee with a list and description of those insurance plans which this contract enumerates and a list and description of those plans which are available as options to City employees. 16.7 Flexible Spending Account The City will make available the IRS Section 125 flexible spending account for pre-tax group premiums,dependent care and other approved medical reimbursement purposes. 16.8 VEBA To help offset the cost of premium contributions or other health insurance expenses elected by the employee,the City will contribute$900 annually($75 per month)to a VEBA account on behalf of each bargaining unit member, starting December 1,2011. 16.9 Deferred Compensation The City will contribute 1%of base monthly salary into the deferred compensation account of employees with ten(10)or more completed years of service as an employee of the City of Tigard within the TPOA bargaining unit. For employees who have completed fifteen(15)or more years of service,the City will contribute a total of 1.5%of base monthly salary into the employee's deferred compensation account. Eligible employees shall begin receiving contributions by the City pursuant to this Section in the first payroll period following ratification of this Agreement by both parties. To be eligible, an employee must meet the years of service requirement and have completed and filed the paperwork necessary to open and direct the contribution to an individual deferred compensation account. For the purposes of this Section,base monthly salary is defined as the monthly salary range and step of each individual as provided in Addendum A of this Agreement. This Section shall not apply to TPOA members currently receiving longevity payments pursuant to Section 30.2 of this Agreement. No contributions by the City pursuant to this section shall be retroactive. ARTICLE 17- SICK LEAVE 17.1 Purpose The purpose of sick leave is to allow continuation of pay while an employee recuperates from an illness or other approved reason causing absence as noted in Section 17.6. Sick leave is also intended to provide employees with the assurance of pay in order that they may be away from the job to avoid exposing others to illness. City of Tigard and TPOA-Expiration Date: June 30,2017 14 17.2 Accrual System Employees shall be credited with eight(8)hours of accumulated sick leave for each full calendar month actively employed by the City. All regular employees and all probationary employees(after 30 days employment)are allowed sick leave for non-occupational disability. Sick leave may be accrued without a limit,except as provided for conversion to retirement. 17.3 Part-time Employees Sick leave benefits for part-time employees shall be granted on a prorated basis to that of a forty(40)hour employee. 17.4 Utilization Accumulated sick leave shall be payable at the employee's regular straight-time rate in an amount equal to the time the employee would have worked,to a maximum of ten(10) hours per day. Employees may utilize their allowance for sick leave whenever they are unable to perform their work duties by reason of illness or non-occupational injury. 17.5 Notification In the event an employee is absent from work because of sickness or injury,the employee shall notify the supervisor, at least one(1)hour prior to the employee's scheduled start time, of the expected absence and the nature and expected length thereof. However, should an employee fail to call within the first hour of the regular work shift due to extreme illness, a physician's statement may be required by the supervisor and shall be paid for by the City when so required in the event the employee's health insurance does not cover the cost. 17.6 Family Use Employees may use sick leave where there is an illness in their family which necessitates making arrangements for the ill relative. Members of the employee's family are defined as relatives and/or dependents domiciled in the employee's household. Variances to this policy are to be approved by the Chief of Police prior to authorization of sick leave. 17.7 Integration with Worker's Comp In the case of on-the-job injuries covered by Workers' Compensation,the City will provide to the employee payment of regular net salary. Payment of Workers' Compensation time-loss benefits will be received directly by the City. Should an employee receive a check for Workers' Compensation time-loss benefits, he/she shall endorse the check and give it to the Finance Director for deposit by the City. Sick leave will not be charged to the employee for injuries covered by Workers' Compensation or that are the result of on-the-job injury,during the initial 270 calendar days. At the conclusion of the initial 270 day period and for any period of time loss following the initial 270 days, relating to the same incident/injury, the eligible employee shall be required to use their sick leave or other leave benefits coordinated with their worker's compensation benefits to attain their regular pay. City of Tigard and TPOA-Expiration Date: June 30.2017 15 17.8 Retirement or Death (a) Sworn employees covered by PERS shall have 50%of their unused sick leave credited to their retirement as per guidelines of PERS. In the event of the employee's death, the employee's heir will receive a cash death benefit equal to one-half of unused sick leave accrual at the time of death. This death benefit will be inapplicable if any portion of unused sick leave is converted for retirement or survivor benefits. (b) All other employees, including sworn employees under the Oregon Public Service Retirement Plan, who have completed 20 years of credited service andef have reached their normal retirement date or have become disabled, shall have one-half(1/2) of their unused sick leave, excluding the first 350 hours 1, applied to their retirement benefit. This benefit can be a cash-out at the employee's regular straight-time rate or the time can be applied to enable the employee to retire early, if the plan allows. In the event of the employee's death,his/her survivors would receive the cash benefit equal to one-half(1/2) of the value of the employee's unused sick leave, pursuant to the limitations noted above. 17.9 Vacation Bonus An employee shall receive eight(8)extra vacation hours for each twelve(12) consecutive months of non-use of sick leave from his/her most recent sick leave day. It shall be the responsibility of each employee to notify the department of his/her qualifications. 17.10 Appointment Leave Effective July 1, each employee shall receive sixteen(16)hours appointment leave to be used for medical or dental appointments. (Appointment leave will be non- accumulative.) 17.11 Family Medical Leave The City agrees to abide by the applicable provisions of state or federal law regarding family medical leave. 17.12 Sick Leave Donation An employee with a minimum of four hundred eighty(480)hours of unused sick leave may, on written notice to the City, donate sick leave time to another employee who has exhausted all sick leave and is in documented need of sick leave due to extended illness or injury. The donor's sick leave will first be converted to cash based on the donor's base salary and then converted to an appropriate amount of sick leave based on the donee's base salary. Such donations shall be limited to no more than 80 hours per year. Non-sworn employees,employed July I,2014 or earlier,will not have the first 350 hours excluded. City of Tigard and TPOA-Expiration Date: Junc 30,2017 16 ARTICLE 18-LEAVE OF ABSENCE WITH PAY 18.1 Compassionate Leave In the event of a death in the employee's family or of an individual of significant personal relationship to the employee, employees will be granted three(3)days off except in the case of extended travel that requires at least 200 miles travel each way, in which case employees will be granted an entire work week. For the purpose of this Article, an employee's family shall mean: spouse,parent, children, step-children, step-parent,brother, brother-in-law, sister, sister- in-law, mother-in-law, father-in-law, grandparents,grandchildren and any other person who is a dependent of the employee. If additional time is required,the employee may utilize other accrued leave. Time taken under this provision runs concurrently with any OFLA bereavement leave to which the employee may be entitled. 18.2 Voting When an employee's work schedule is such that he/she would not be able to vote prior to or after his/her normally scheduled work hours, he/she shall be granted off duty time of up to two(2)hours to vote without loss of pay or accrued vacation. 18.3 Training (a) Training Information-The City shall provide the Association with information regarding law enforcement-related training opportunities as such information is received. The Association may submit recommendations for review by the Chief regarding the available training opportunities that it believes are of particular value or are lacking in value to the Department. (b) Mandatory Training- An employee may request assignment to a training activity or be so assigned upon the initiative of the Department. When an employee is assigned to attend a training activity,the following shall apply: 1. All receipted course registration fees,tuition, and other out-of-pocket expenses shall be reimbursed by the City. All textbooks and other literature received as a result of taking the training shall be the property of the City. 2. All mileage and per diem shall be reimbursed in accordance with this agreement. 3. All time required for travel and course attendance shall be paid at the employee's regular or overtime rate, as applicable. 4. For purposes of determining whether training is mandatory,the following guidelines will apply: Training necessary to certify an employee to perform their specific job duties and functions, keep an employee certified to perform their job duties and functions,or required of an employee by the Department to perform their job duties and functions shall be considered assigned mandatory training. The following are examples regarding the interpretation of this language: An employee wants to go to a school to be certified but is not assigned by the City of Tigard and TPOA-Expiration Date: June 30,2017 17 • J Department and the training is not required for their current assignment, not mandatory. An employee is assigned as a firearms training officer and needs to get certified as a firearms instructor before he/she can fulfill their job duties and functions as an instructor,mandatory. A motor officer goes to training and is certified. He/she requests to go to the Annual Motor Training Conference as mandatory training,not mandatory. (c) Voluntary Training-Training to which an employee is not specifically assigned pursuant to"b"above, shall be designated as voluntary training. Such training may occur on paid or non-paid time or a combination thereof and may be with full,partial, or no reimbursement of expenses. At the time that a training request is approved, the Department shall specify whether the training is considered to be voluntary or assigned and, if voluntary,the specified expenses, if any,that the City will reimburse and the paid time, if any,that the City will grant 18.4 Jury Duty (a) Employees shall be granted leave with pay for service upon a jury provided that the day to be served on jury duty is a scheduled work day. Should the employee's regular schedule be other than a day shift,the City shall reschedule the employee to a day shift for the duration of the employee's jury service. The City shall not incur any liability for adjusting the shift of the employee on jury duty or for adjusting any other employee's shift to comply with this Article. No more employees than reasonably necessary will be adjusted to fill in for the shift of the employee on jury duty. (b) The employee is required to seek all fees due him or her for such jury duty and turn said fees, excepting personal vehicle mileage,over to the City. Upon being excused from jury duty for any day,the employee shall immediately contact his supervisor for assignment of the remainder of his or her work day. (c) This Article shall only apply to those work weeks of the member during which the member is serving on an impaneled jury or is required to report for juror selection. ARTICLE 19-LEAVE WITHOUT PAY The City will consider a written application for leave of absence without pay, not to exceed one year, if the City finds there is reasonable justification to grant such leave and that the work of a department will not be jeopardized by the temporary absence of the employee. The City may terminate or cancel such leave by 30 days written notice mailed to the address given by the employee on his/her written application for such leave. Such leave may be denied if it is for the purpose of accepting employment outside the service of the City and notice that an employee has accepted permanent employment or entered into full time business or occupation may be accepted by the City as a resignation. Any employee who is granted a leave of absence without pay under this section and who for any reason fails to return to work at the expiration or termination of said leave of absence shall be considered as having resigned his/her position with the City and the position shall be declared vacant unless the employee,prior to the expiration of the leave of absence or prior to the termination date has furnished evidence that they are unable to work by reason of City of Tigard and TPOA-Expiration Date: June 30,2017 18 sickness,physical disability or other legitimate reasons beyond their control and seeks an extension of leave for such reason. Such a request for extension shall be in writing. An extension shall be granted only for a specified period of time and only if the City determines that the request is reasonable and justified and that the extension may be granted without jeopardizing the operation of the department. ARTICLE 20-GRIEVANCE PROCEDURE 20.1 Process To promote better relations,the parties agree to settle any disputes as to the meaning or interpretation of this contract by the following procedure: STEP 1: After first attempting to resolve the grievance informally, the Association or any employee with notice to the Association,may claim a breach of this Agreement in writing to the employee's immediate supervisor within fourteen(14)days from the occurrence thereof, or of the employee's knowledge thereof. The notice shall include: a) a statement of the grievance and relevant facts; b) provision of the contract violated; c) remedy sought. The supervisor shall respond to the grievance in writing within seven(7)days, with a copy to the Association. STEP 2: If after seven(7)days from the date of submission of the grievance to the supervisor the grievance remains unadjusted,the grievance may be submitted within seven(7) days to the Chief of Police. The Chief,or his/her designee,may meet with the aggrieved party, who may request an Association representative at the hearing. The Chief, or his/her designee, shall respond to the grievance in writing within fourteen(14)days with a copy to the Association. STEP 3: If after fourteen(14)days from the date of submission of the grievance to the Chief the grievance remains unadjusted, the grievance may be submitted within seven(7)days to the City Manager, or his/her designee,who shall meet with the aggrieved party and Association representatives and shall respond to the grievance in writing within fourteen(14)days with a copy to the Association. STEP 4: If the grievance is not resolved within fourteen(14)days from submission of the grievance to the City Manager,or his/her designee, it may be submitted within fourteen(14)days to an arbitrator. The arbitrator shall be selected by mutual agreement of the parties as follows: A list of eleven(11)Oregon/Washington arbitrators shall be requested from the Employment Relations Board who are members of the American Arbitration Association(AAA). If the parties cannot mutually agree to an arbitrator,they will by lot alternately strike one(1) name from the list until only one(1)is left. The one remaining shall be the arbitrator. The parties shall jointly request that the arbitrator render a decision in writing within thirty(30)days of the close of the hearing and receipt of briefs. The power of the City of Tigard and TPOA-Expiration Date: June 30,2017 19 • arbitrator shall be limited to interpreting this Agreement and determining if it has been violated. The arbitrator shall have no authority to add to, subtract from,or modify this Agreement. The decision of the arbitrator shall be binding on both parties. The parties specifically agree that, in the event issues are submitted to arbitration (grievance or interest),the decision shall be strictly limited to those issues disputed by the parties. The costs of the arbitrator shall be borne by the losing party. Each party shall be responsible for the costs of presenting its own case to arbitration. 20.2 Time Limits Any time limits specified in this grievance procedure may be waived by mutual consent of the parties. "Day" shall be defined as calendar day. Failure to submit the grievance in accordance with these time limits without such waiver shall constitute abandonment of the grievance. Failure by the City to submit a reply within the specified time will constitute a denial of the grievance. A grievance may be terminated at any time upon receipt of a signed statement from the Association or the employee that the matter has been resolved. ARTICLE 21 -MILEAGE AND PER DIEM ALLOWANCE 21.1 Mileage Reimbursement Whenever an employee is authorized to use his/her personal vehicle in performance of official City duties, he/she shall be compensated at the standard IRS-allowed rate. 21.2 Expenses An employee traveling on authorized City business shall receive, in addition to his/her transportation and lodging expenses, a per diem allowance of not more than$50.00 ($10.00 breakfast, $15.00 lunch$25.00 dinner)per day, or fraction thereof,actually spent on City business for each programmed day of a conference or meeting and for time spent in travel, except that per diem for travel shall not exceed one(1)day each way. Per diem shall only apply when an employee is more than 20 miles from the City of Tigard. The purpose of per diem is to cover ordinary expenses such as meals,refreshment,tips,etc. If upon return to work the employee justified to the satisfaction of the City Manager that the per diem allowance was insufficient to cover reasonable actual costs,the per diem amount shall be adjusted accordingly by the City Manager. Employees anticipating the need for per diem compensation shall so advise the City Manager in advance of travel on forms provided by the City and receive advance authorization therefore. ARTICLE 22-CLOTHING AND UNIFORM 22.1 Uniform If an employee is required to wear a uniform, Such uniform shall be furnished by the City, and the City shall pay for initial tailoring. Any required leatherware and personal firearm is specifically excluded from this provision and shall be the responsibility of the employee to provide. For employees hired after July 1, 2009, the City shall provide leatherware City of Tigard and TPOA-Expiration Date: June 30,2017 20 and firearm. Such leatherware and firearms shall be determined by the City,however the City agrees to consult with the Association prior to making any final determination. An employee who has been provided with a firearm must carry the City-issued firearm. An employee who has been provided City-issued leatherware may use alternate leatherware,purchased by the employee, as long as such leatherware is on a list of City-approved leatherware. The employee shall make restitution to the City for loss or damage to any City supplied uniform, leatherware or firearm unless such loss or damage occurred in the line of duty and was not caused by negligence on the part of the employee. Proper maintenance of a required uniform, leatherware and firearm is the responsibility of the employee; however, the City shall be responsible for replacement of body armor and OC spray in accordance with the manufacturer's recommendations. 22.2 Clothing Allowance The City will provide a clothing allowance for employees while assigned to plain clothes duty at the rate of$50.00 per month. The provisions of this section shall apply to reimbursable expenses incurred in the fiscal year for reimbursement within the same fiscal year and shall apply only to sworn personnel who wear plain clothes seventy-five percent(75%)or more of duty time calculated monthly. 22.3 Property Reimbursement The City shall reimburse employees for personal property reasonably and necessarily worn or carried when such property is stolen,damaged,or destroyed as a direct result of the employee's performance of his/her official duties. Reimbursement shall not be granted if the negligence or wrongful conduct of the employee was a substantial contributing factor to the theft, damage, or destruction. 22.4 Cleaning The City shall provide every uniformed employee with two(2)cleanings per week of the required uniform, and the City shall provide cleaning for the duty jacket on a quarterly basis with a contracted cleaner as specified by the City. 22.5 Equipment Allowance The City will provide an allowance for personnel to purchase department-required and approved clothing or equipment. The equipment allowance will be in the amount of one hundred dollars($100.00)per year,paid by separate check as of the first pay date following July 1 of each year, and will be for the purpose of reimbursing employees for the costs of equipment necessary for the performance of their job, including articles of clothing and footwear. ARTICLE 23- SENIORITY 23.1 Definition Only regular full-time employees shall have seniority. Seniority shall be achieved following the completion of the probationary period as defined in Section 26.1 and shall thereafter be established as the employee's total unbroken service in the bargaining unit. Time spent in the armed forces on military leave of absence, authorized leaves with pay and time lost because of duty-connected disability shall be included in the employee's total unbroken length of service. If an employee is on an authorized leave without pay for a period in excess of fifteen (15)calendar days, such time in excess of fifteen(15)days shall not apply to seniority provided City of Tigard and TPOA-Expiration Date: June 30,2017 21 that the employee's seniority will not be considered broken or terminated by authorized leave in excess of fifteen(15)days. In cases where employees were hired on the same date, seniority order shall be determined by lot. Employees who are promoted to a position outside of the bargaining unit shall retain existing seniority but shall accrue no seniority during the time they work outside the unit. 23.2 Loss of Seniority Seniority shall be broken or terminated if an employee: (a) Quits; (b) Is discharged for just cause; (c) Is laid off and fails to respond to written notice as provided in Article 24; (d) Is laid off from work for any reason for twenty-four(24)months; (e) Fails to report to work at the termination of a leave of absence; (0 j While on a leave of absence accepts employment without permission; (g) Is retired. If an employee's seniority is broken and he is subsequently hired to work in the Police Department,his seniority shall run from his most recent date of hire within the bargaining unit. 23.3 Application Seniority shall apply by classification in the matter of layoff, recall, and shift and days off bidding, except that if an employee has been demoted, seniority shall include all time in the employee's present or higher classification within the bargaining unit. Seniority shall apply by total unbroken service in the bargaining unit for purposes of vacation scheduling under Section 15.2. 23.4 Seniority List The City will provide the Association with a seniority list on January 1 and July 1 each year, if there has been a change. The Association may post it on the Association bulletin board. ARTICLE 24-LAYOFF AND RECALL In the event of layoff for any reason, employees shall be laid off in the inverse order of their seniority in their classification. Any employee who is to be laid off shall be given a position, in a lower classification in the bargaining unit,providing the employee has greater seniority than the employee being bumped, and is qualified to perform the requirements of the job. An employee who is promoted out of the bargaining unit and into management shall retain his/her unit seniority and may bump back into the unit, if laid off, if the management employee has the greater seniority as a unit member. The employee shall bump the employee in the lower class with the least seniority with the department. A sworn employee may not bump a non- sworn employee unless the sworn employee previously held the non-sworn classification. Employees shall be called back from layoff according to seniority in the classification from which the employees were laid off within the department. No new employees shall be hired in any classification until all employees on layoff status in that classification have had an opportunity to return to work. An employee on layoff status shall accept or decline an opening within fifteen(15) days of notice of termination of layoff. . Names shall be removed from the City of Tigard and TPOA-Expiration Date: June 30,2017 22 I f •layoff list after 24 months, following the decline of an opening or failure to respond to an offer within fifteen(15) days. If there is a shortfall of unencumbered general purpose money in the General Fund and it is necessary to lay off personnel within the bargaining unit,the City and the Association will meet and consult prior to the City finalizing and implementing its decision. ARTICLE 25-SHIFT AND DAYS OFF BIDDING 25.1 Rotation All shifts shall be rotated each six(6)months on the first Sunday of the first full pay period in January and July of each year. 25.2 Shift and Days Off Prior to regular shift rotation, eligible employees shall be entitled to submit written bids for shift assignments and days off from the slots made available by the Department. Employee bids for both shifts and days off shall be submitted in writing to a designated supervisor at least 30 days prior to the regularly scheduled rotation. Shift and days off bids shall be honored on the basis of seniority within the bargaining unit except as follows: (a) Unless written permission is granted by the Chief or a designee,no employee shall be eligible to remain on the same shift more than 18 consecutive months. (b) Between regular shift rotations,the Chief or a designee may, for good cause and based upon a good faith analysis of operational and personnel needs of the Department reassign employees to a different shift. Such good faith assignments shall not be grievable but employees shall receive at least two(2) weeks' notice prior to such re-assignments,unless precluded by an emergency, and shall be afforded the opportunity to discuss the matter with the Chief. (c) Probationary employees shall not bid for shifts. 25.3 Overtime Waiver For the purpose of this article,the City shall not be obligated to pay overtime that arises as a result of shift rotation so long as the employee does not work more than 80 hours in a 14 day period or work more than five(5)consecutive days. 25.4 Adjustment of Schedules at Rotation During the week before and week of the shift rotation,the City may adjust schedules for the purpose of transitioning to the new shift,to prevent an employee from working more than five(5)days in a row. City of Tigard and TPOA-Expiration Date: June 30,2017 23 ♦ Oil ARTICLE 26-PROBATIONARY PERIOD 26.1 Defmitions (a) For Police Officers who have less than 24 months satisfactory experience with a state,county,or municipal law enforcement agency,the probationary period shall be 18 months. (b) For Police Officers with at least 24 months satisfactory experience with a state, county,or municipal law enforcement agency, the probationary period shall be 12 months. (c) Non-sworn personnel shall be subject to a 12 month probationary period. Prior to completion of the probationary period, employees may be discharged at will and such discharge shall not be subject to the grievance procedure. 26.2 Non-Sworn Promotional Probation All non-sworn promotions shall be subject to a six (6)month promotional probationary period. Any employee who fails to complete the probationary period, including any employee who is promoted to a position outside the bargaining unit, shall have the right to be reinstated to the classification he/she held prior to being promoted. ARTICLE 27-DISCIPLINE AND DISCHARGE 27.1 Defmition Disciplinary action or measures for violations of rules or regulations shall include only the following: written reprimand,demotion, suspension, reduction in pay, other monetary assessment or discharge. Notice of suspension or discharge will be given in writing. Employees are subject to discipline or discharge for just cause. The parties agree that oral reprimands are not considered discipline. 27.2 Process If the City has reason to discipline an employee, the employee shall have the right to be represented by an Association representative during such procedure. If the City has reason to discipline an employee,it will take all reasonable measures to assure against embarrassment of the employee before other employees or the public. 27.3 Association Representation In the event of any interview which may reasonably lead to disciplinary action, the affected employee shall have the right to be assisted by an Association representative during such procedures. The parties mutually agree to the"Disciplinary Investigation Procedures" attached hereto as Addendum B and incorporated herein. City of Tigard and TPOA-Expiration Date: June 30,2017 24 •M g ARTICLE 28 - PERSONNEL FILE No material in any form which can reasonably be construed, interpreted,or acknowledged to be derogatory shall be placed in the employee's personnel files unless he/she has been allowed to read such material. Any employee upon his/her request shall have access to his/her personnel files and shall have the right of reproduction of his personnel files in full or in part. No portion of an employee's files shall be transmitted without the explicit consent and request of the employee, other than to those authorized within the Tigard Police Department,the City Manager or his/her staff, or a court of competent jurisdiction. The official personnel file shall be maintained in the Human Resources Department. ARTICLE 29—WAGES 29.1 Salary Schedules Effective July 1,2014 wages shall be increased across the board by 1.9% (which is the CPI-W, West Urban Index(annual average)for 2013 minimum 0% and maximum of 4%, plus a market adjustment of.5%). Effective July 1,2015 wages shall be increased across the board by an amount equal to the CPI-W West Urban Index (annual average) for 2014,by a minimum 0% and maximum of 4%. Effective July 1,2016 wages shall be increased across the board by an amount equal to the CPI-W West Urban Index (annual average) for 2015,by a minimum 0% and maximum of 4%. Each employee shall be paid at one of the steps in the range prescribed for his/her classification. Normally, an employee will be appointed or reinstated at the first step of the range established for his/her classification. The Chief may make an appointment or reinstatement above the first step. 29.2 Schedule Movement A new employee or promoted employee is eligible for consideration for advancement to the next step of the salary range for his/her classification at the beginning of the next pay period following completion of the equivalent of six(6)months of service. At six(6) months of service, the City shall have the discretion to advance an employee more than one(1) step, if the City deems it appropriate based on the employee's prior experience. Advancement of employees to higher pay steps shall not be automatic,but may be made to the next pay step in the employee's classification,effective on the first day of the next pay period following the completion of each 12 months of satisfactory work performance. Such advancement shall be subject to a written employee evaluation by the department head to the City Manager certifying that the employee had been making normal improvement in the ability to carry out his/her job assignment. City of Tigard and TPOA-Expiration Date: June 30,2017 25 4' bI j Advancement may be withheld or postponed in the event the employee is not performing his or her job assignment satisfactorily. 29.3 Promotions Upon promotion,employees will move to the next highest step, minimum 5%pay increase,computed on the basis of the base rate of pay exclusive of premium, special assignment, or incentive/longevity pay. 29.4 Demotion Unless a lesser sanction is provided by the City Manager, an employee voluntarily demoted or demoted as a result of a disciplinary action shall be paid at the same step of the lower range as he/she occupied before being promoted,with consideration of length of service of the employee in the higher range. A demoted employee shall retain the same salary increase date. 29.5 Salary Range Changes When a range is changed,the employee's pay is based upon the same step of the new range as in the old. Such changes shall not alter the employee's eligibility for salary increases. 29.6 Pay Periods The City shall pay employees once every two weeks. ARTICLE 30-INCENTIVE PAY 30.1 Certification/Education Certification pay increments will begin as of the date of issuance shown on the certification. Educational achievement pay increments will begin as of the date of written notice to the City of a degree or equivalent hours. Members of the bargaining unit shall be eligible for educational and training incentive increments to be applied to their current salary after meeting the following requirements: (a) Completion of probation. (b) Accrual of the necessary education and training points for the intermediate or advanced certificate as set forth by DPSST. Incentive premiums and education requirements are as follows: Sworn Personnel City of Tigard and TPOA-Expiration Date: June 30,2017 26 •�/ .r Premium DPSST Certification Educational Achievement 2.50% - AA/AS or Equivalent Hours 4.25% Intermediate - 6.25% Intermediate AA/AS or Equivalent Hours 7.25% Advanced - 8.75% Intermediate BA/BS or Equivalent Hours 8.75% Advanced AA/AS or Equivalent Hours 10.00% Advanced BA/BS or Equivalent Hours See DPSST Sworn Personnel certification Standards. 30.2 Longevity Longevity merit incentive shall be paid in accordance with the following schedule only to those employees with five(5)or more years of service with the City on or before ratification of this Agreement,who elect to be grandfathered into the longevity premium program in lieu of eligibility for advancement to a sixth(6th)step at five percent(5%) above Step 5. The one-time election must be made by an eligible employee during the window period established by the City following ratification of this Agreement: 2%after 5 years 3%after 6 years 4% after 7 years 5%after 8 years 6%after 9 years 7.5% after 10 years 10% after 15 years Employees with less than five(5)years of service with the City on or before ratification of this Agreement,will not be eligible for longevity under this section,but will be eligible for advancement to Step 6 consistent with Article 29, Section 29.2 governing schedule movement. The above percentages shall be applied to the individual employee's base salary but not to exceed a maximum of the top step of the police officer classification salary. These percentages shall be applied to the base pay step,not including educational incentive pay to previous longevity increases(i.e., shall not be compounded). 30.3 Special Assignment Pay Recognizing the right of the City to transfer and assign as determined by the Chief, special assignment pay will be paid per an employee's current assignment as follows City of Tigard and TPOA-Expiration Date: June 30,2017 27 Motorcycle' 5% K-9' 5% Detectives (Including Metro Gang, Commercial Crimes and Narcotics) 5-10% TNT 3-5% SRO 3-5% Gang Enforcement2 2.5% Transit Police(PPB)3 2.5% Except in the case of Motorcycle and K-9 assignments, employees will receive 3%(5%for detectives)for the first year in any assignment and will be eligible for an increase to 5%(10% for detectives) after serving in the assignment for one year. Employees who have previously served in the assignment for more than one year shall start at the higher percentage. Notwithstanding any other provision of this Section 30.3,no employee may receive more than a total of 10% in special assignment pay(12.5%for Detectives). I Canine Handler and Motor Cycle Officer activities shall be conducted on-duty. Acceptance of the assignment is based upon willingness to care for the animal or the motorcycle off-duty. Employees who serve as Canine Handlers or Motorcycle Officers shall receive a pay differential of five percent(5%)of their base salary while serving in that capacity, and shall not receive overtime wages for off-duty care of the animal or motorcycle. The parties intend to compensate for any off-duty care, cleaning, fueling, feeding or grooming at the overtime rate computed based upon the FLSA or Oregon minimum wage(whichever is greater). The five percent(5%)differential compensates for approximately 45 minutes per day. The parties agree that not more than 45 minutes per day is required for off-duty care of the motorcycle or animal. This agreement is based in part upon the Letter Ruling of September 25, 1985,of the Deputy Administrator,Wage and Hour Division, United States Department of Labor. The parties agree that commuting to work with the motorcycle or the dog does not constitute"hours of work" solely because of being on the bike or because the dog is in the vehicle. Motorcycle Officers and Canine Handlers shall not be entitled to a call back premium when duty concerns maintenance of the motorcycle or emergency care of their animal. Such time shall be treated as overtime. 2 The Gang Enforcement Officer special assignment pay is in recognition and consideration of the more directed patrol mission,the greater likelihood of becoming involved in more complex investigations and the need to address mission schedule flexibility. The Gang Enforcement Officer Position has a regular work schedule as defined in Section 12.2(a)and(b). It is agreed that the hours worked by the Gang Enforcement Officer may be flexed. 3 The Transit Police Division special assignment pay is in recognition and consideration of the more directed patrol mission, the greater likelihood of becoming involved in more complex investigations and the need to address mission schedule flexibility and the prerequisites of the IGA(Intergovernmental Agreement)between TriMet and the City of Tigard. The Transit Police Position has a regular work schedule as defined in article 12.2(a) and(b). It is agreed that the hours worked by the Transit Police Officer may be flexed. When a Transit Police Officer's shift assignment is changed with the Transit Police unit,this shift change shall be completed pursuant to Sections 25.3 (Overtime Waiver) and 25.4 (Adjustment of Schedule at Rotation)of the contract. City of Tigard and TPOA-Expiration Date: June 30,2017 28 e ad For career development, an employee may volunteer to work a shift in a specialty assignment in order to determine whether he/she wish to put in for such assignment. The Chief, in his discretion,may approve such voluntary assignment,based on operational needs. In such case,the employee shall not receive assignment pay for the shift in question nor shall the employee be eligible for shift differential under Article 13.4 for the shift in question. 30.4 Bilingual Incentive An employee shall be eligible to receive a$50/month Spanish language premium if they provide the City with proof on an annual basis that they meet standards acceptable to the City. Employees fluent in Spanish, as determined by an objective standard acceptable to the City and demonstrated annually, shall receive a premium of 2.5%instead of the$50/month Spanish language premium. The City may determine that other languages qualify for the foregoing bilingual incentives based on a demonstrated need. 30.5 Standby Any employee required to be on standby,whether on a weekend or during the workweek,will be compensated two dollars and twenty-five cents($2.25) for every hour so acting. Employees on standby must be available by phone, able to respond within one hour of being called, and fit for duty. 30.6 Acting Supervisor Appointment of non-supervisory personnel to a supervisory position may be made on an acting basis to fill a temporary vacancy. An employee holding an acting supervisory position shall be entitled to a five percent(5%)premium for all time so assigned. 30.7 Coaching Non-supervisory personnel assigned to coach newly hired or promoted police department employees shall be entitled to a pay increase of 5%of the top-step base pay, for the classification acting as a coach, for each day or part of a day for the duration of their acting assignment. 30.8 Higher Classification Employees assigned to work in a higher classification, other than what is described in Sections 30.6&30.7 of this Article, shall be entitled to a five percent(5%)premium for all time so assigned. 30.9 Take-Home Cars for Employees in Detective Assignments The City agrees that it will provide a take-home car for any employee in a Detective assignment. ARTICLE 31 -SAVINGS CLAUSE If any article or section of this Agreement or any amendment thereto should be rendered invalid by operation of the law,or held invalid by any lawful tribunal having jurisdiction, or if compliance with or enforcement of any article or section should be rendered unlawful by any lawful tribunal having jurisdiction,by statute passed after the effective date of City of Tigard and TPOA-Expiration Date: June 30,2017 29 4( ►,• 1 this Agreement, or by the decision of a court of competent jurisdiction involving the same or similar language contained in the collective bargaining agreement of another public agency in Oregon,the remainder of this Agreement and addenda shall not be affected thereby, and the parties shall enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement for such article or section. ARTICLE 32—TERMINATION This contract shall be effective as of the date of its signing by both parties or as otherwise specified herein and shall remain in full force and effect until June 30, 2017. The parties agree to commence negotiations on or before February 1,2017, for a successor Agreement. This contract shall remain in full force and effect during the period of negotiations. The parties agree to administer this contract and negotiate for a successor agreement in accordance with ORS 243.650, et seq.,the Oregon Public Employee Collective Bargaining Law. Signed this day of 2014 • CITY OF TIGARD, OREGON TIGARD POLICE OFFICERS' ASSOCIATION City Manager TPOA President Date: Date: City of Tigard and TPOA-Expiration Date: June 30,2017 30 e .rl ' ADDENDUM B - DISCIPLINARY INVESTIGATION PROCEDURES A. Advance Notice Prior to any disciplinary investigation which could result in suspension or discharge,the employee concerned shall be notified not less than twenty-four(24)hours before the interview or such time as written reports are required, except when, in the opinion of the City, a delay will jeopardize the success of the investigation or when criminal conduct is at issue. If the employee is advised in writing that the interview will not be used against him or her for disciplinary purposes, then the 24 hour notice will not be required. An employee may voluntarily waive the above twenty-four hour(24-hour)notice. The notice shall include the specific reasons for the interview, a statement of whether the employee is a witness or a suspect, and any other information necessary to reasonably inform him/her of the nature of the investigation. The employee shall be notified of the right to and afforded an opportunity and facilities, subject only to scheduling limitation,to contact and consult privately with an attorney and/or a representative of the Association,and to have that representative and/or attorney present at any interview. The Association Representative representing the employee during the investigation may not be required to disclose, or be subject to disciplinary action for refusing to disclose, statements made by the Employee to the Representative for purposes of the representation. The Association will designate the Association Representative who will be representing the employee in the investigation and will notify the City of the designation. If there is a need for more than one Representative to be designated, the Association will explain the reason for the additional Representative(s)to the City. The parties agree that the Association may not designate a witness in the investigation as the Association Representative. B. The Interview 1. Interview shall be conducted in the Department Office unless mutual agreement of the parties or the particular circumstances of the situation require another location. 2. Any interview of an employee normally shall be when he/she is on duty, unless the serious nature of the investigation dictates otherwise. 3. Parties to the interview shall be limited to those reasonably necessary to conduct a thorough and fair investigation. The employee shall be informed as to the name, rank and command,or other similar information of all persons present, if they are unknown to him/her, and may have an Association or other representative present to witness the interview and assist him/her. 4. The interview shall be limited in scope to acts, events,circumstances and conduct which pertain to the subject investigation and shall be conducted in a manner devoid of intimidation or coercion. The employee shall be granted reasonable rest periods,with one(1) intermission every hour if so requested. Interviews exceeding two (2)hours shall he continued only by mutual consent. 5. The interview shall be recorded,and the employee shall be provided with a copy of the recording at the conclusion of the interview, or as soon as practicable thereafter, or he/she may record the interview himself/herself at his/her own expense,and the City shall be provided with a copy. If any portion of the recording is transcribed,the employee shall be given a copy. Interview proceedings shall be kept strictly confidential by all concerned. City of Tigard and TPOA-Expiration Date: June 30,2017 31 hi" C. Investigation Findings: 1. When the investigation results in sustained charges of violation of department policy,the employee and the Association,upon request, shall be given a copy of the investigation, including all material facts of the matter. If available, such information will be provided in an electronic format(i.e. PDF or other protected format). 2. When the investigation results in discharge or suspension,the employee shall be notified immediately of the nature of the action to be taken,the reasons therefore,and the effective date of such action. Copies of the notice and summary report of the investigation shall be placed in the employee's personnel file and made available for his/her inspection. 3. An employee may protest any suspension or discharge through the regular contract grievance procedure. City of Tigard and TPOA-Expiration Date: June 30.2017 32 AIS-1861 9, Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 15 Minutes Agenda Title: Update on Community Development Efficiencies Initiatives Project Prepared For: Kenny Asher,Community Development Submitted By: Doreen Laughlin,Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE No action requested.This item is to introduce Council to the Community Development Efficiencies Initiative, a multi-year effort to improve operations across all departmental divisions.An overview of the project,along with examples from the first two phases,will be presented. STAFF RECOMMENDATION / ACTION REQUEST No recommendation or action request.This item is for information purposes only. Staff is always interested in any feedback council might wish to provide related to the project. KEY FACTS AND INFORMATION SUMMARY In April 2013,the Community Development Department began a multi-tiered project to systematically improve its operations, focusing on efficiency gains that could be achieved through business process modifications. For example,the department had planned, for several years,updates to its forms,templates, notifications and sections of code,but had not yet tackled the challenge of making these various operations improvements.This was the case in the Planning Department (e.g. current planning practices and project management practices on long-range and legislative projects),and in the Building Department (e.g. plan review processes,technology and software integration).The advent of the Economic Development program also required new methods for tracking and streamlining a new,single-person division. All CD divisions needed to begin delivering more regular,relevant reports to track business activity in the Department. By doing so,the Department could then track and report on business activity in the community. Some reports were being produced but not circulated;others needed to be created from scratch. One last area of interest was the re-integration of Engineering and CD functions.A reorganization that moved Engineering from CD to Public Works in 2010,along with staffing reductions from recent years,required heightened levels of teamwork between the two groups.This teamwork was an area for improvement in 2013, when the EI project was undertaken. Now in its 17th month,several EI projects have been completed,and departmental operations are improving. A few of these improvements will be highlighted in a short presentation to council,and the ongoing EI projects that are currently underway in a second phase,will also be briefly shared. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Not applicable. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments PowerPoint Presentation SUPPLEMENTAL PACKET 10/15/2014 FOR OCT a of y (DATE OF MEETING) C I T Y OF T I G A R D Respect and Care Do the Right Thing Get .t TIGARD Community Development Dept. Efficiencies Initiative City Council Status Report on Phase 1 I October 14,2014 I 11 () I I I (, .A R it What is the El Project? A multi-year effort to achieve higher levels of efficiency across all CD Divisions, by.... / Reintegrating CD & Engineering workflow 1 Upgrading CD administrative operations / Improving Planning Department business processes / Improving Building Division business processes / Improving CD reporting and communications 1 10/15/2014 1 1 t 1 l I c; .A R ) Operations isn't sexy... 1 Implementation of Accela Land Use Module improvements 1 Republication of the CD Code (Title 18) / Standardizing the Planning Department file directory / Streamlining sewer reimbursement district parcel tracking I I l I; I) Efficient operations are critically important Some highlights: Business Activity Reports (graphs) 1 Phase 1 Projects (completed) / Phase 2 Projects (underway) 2 10/15/2014 CD Business Activity— Planning Intake Counter and Phone Call Total(Non-Building) 150 140 120 4 100 g0 _..__._ - •■■•Curvuer and Phone Call Mu) (Nnn&i1liryf 60 40 m IT, 4 1 ry`r \r\q Y\` \ mw J'M a 4 1,q\ q\ C I T Y , ■ ., CD Business Activity— Planning Caseload Active Type II,III,and IV Land Use Cases 40 30 0 UAppkauurs R,tnvni//Opentd �Inongkm Applcanors di Under Rev rr 1a 1111111 0 1 1 q\1• \1w \ry\1• A\1• `b\11. 01• \1• \,.1 •\11. \11. \1• •p1. \1► \1► 011 3 10/15/2014 CD Business Activity— Building Permit Activity m ----- ----- � . _ r y b MG d w � 20 hull •114 sal wl 10 I `\dam 'a�\• '\'\S I '1 / / / / 11 I I CD Business Activity— Online Building Permits* So 45 - 40 m: I I Online Elpphk•QJin•Sukrnul 15' Ill In '0 IIIIIIIH H'IJffi _ min IIIIIII 4 10/15/2014 C I T Y O F T I G A R D CD Business Activity— Building Inspections 7500 I400 -- -- __-.- 7000 - ---- - -✓<-v{- - :1w 200 1 e ♦e ♦01` 074' 0.6 I I ( CD Business Activity— Building Fund Revenue S350 $700 -Bukhrg and El.final Fun.1 Rc vrnu .a $250 I 5200 $750 $100 $50 - $0 5 10/15/2014 C I T Y 01- I I G A R I) CD Business Activity— EcDev Recruit & Retention 25 111Busims Cumu 20 a Y ; D15 -- `-- - -- 9 - �[�l�1 1 1 I r I S`\sa ary�a y1)\'a y ry\s 3\ CD Business Activity— EcDev Projects 25 20 —Ec Dee Project Hours 15 - - - Pm 10 — _ VHDZ DZ Fields Tigard Sc Trail 0 ' ^3 a a a tip\ a ti>\a a,�\ ti�1 ti�\a a ,�\ ti�\` 6 10/15/2014 F T I G A R D El Project Example 1 Reintegrating CD&Engineering ■ Creation of the Transportation Strategy Team ► Resolved internal availability of Engineering to CD for long range planning projects ► Resolving prioritization of grant opportunities ► Established which department is"lead" across all transportation functions ► Connects CD, Public Works,City Manager and City Council on real-time transportation issues C I T Y O F T I C A R D El Project Example 2 CD Administrative Upgrades ■ Internal Sharing of Business License Info ► Monthly reports from Finance to CD about new business licenses ► Began collection of email addresses from business owners to build email database for EcDev ► Allows EcDev to welcome and promote businesses ► CD supported Finance in making Business License Applications available online 7 10/15/2014 C I T Y o 1 1 I G A R D El Project Example 3 Planning Division Process Improvements ► Streamlined Permit Intake Process ► Building Permits now reviewed by Planning prior to submittal ► Building Permits no longer"routed"to the Planning Dept for site plan review(was causing delays) ► Land use&zoning issues resolved prior to permits receiving a Building Permit case number ► Wait times for Building permits have been reduced ► Also introduced option for applicants to email site plans for preliminary review i ) I T I G A R D El Project Example 4 Building Division Process Improvements / Digitized Inspection Reports ► Inspectors no longer need pen and paper in the field ► Results and comments go from Inspector(Pads to contractor or homeowner email,smartphone, or tablet ► Standard comments are preloaded;voice recognition allows for nonstandard comments 8 10/15/2014 ( I l l I I (, .A - ..t. .. Map 10310 SW CANTERBURY IN TIGA.. �,« 3� 280 OMMNI kdwt 12420 SW 127TH AVE,TKYJID,OR } FOOnten-AV 9600 0.9.1 12780 SW ASH AVE,TIGARD GR.9... O Sp- ter r Edit C I T Y O F T I G A R D TIGIIRO 177, 0q MT10./ to twat. ONOMPOots,”000 OP ommi•r caw..wwww 0.00 rr:"'":""""'"'"'""Tt:-_ L. #:,- 9 10/15/2014 C I T Y c F T I G A R D El Phase 2 Sample projects in progress / Planning Department Cost of Service Study and Cost Recovery Analysis Building Division Electronic Document Review / Standard operating procedures for multiple residential plan submittals , it EDR: Electronic Document Review Benefits: • Provide access to all documents when and where you need them across the agency. • Support project-centric plan and document review functionality. • Encourage collaboration between multiple reviewers. • Accept electronic documents from the public via Accela Citizen Access. • Compare different versions of the same set of plans for changes. IT IIIF Kress polls anp aminemsm s4-rem ane review mart up onu,amnwnl aeerM in far poi.m taeunelf Meal,and nvMD atarmy 10 10/15/2014 C I T Y OF T I G A R D Respect and Care Do the Right Thing I Get it Done TIGARD Community Development Dept. Efficiencies Initiative Thank you October 14,2014 11 AIS-1911 10. Business Meeting Meeting Date: 10/14/2014 Length (in minutes):25 Minutes Agenda Title: LEGISLATIVE UPDATE Prepared For: Liz Newton,City Management Submitted By: Carol Krager,City Management Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: - _ - _ -- Information ISSUE Develop the city's legislative agenda for the upcoming 2015 Oregon Legislative session and the 2105 Federal Legislative agenda. STAFF RECOMMENDATION / ACTION REQUEST Discuss the city's 2015 state and federal legislative priorities and direct staff to prepare State and Federal Legislative Agendas for consideration and adoption on November 25,2104. KEY FACTS AND INFORMATION SUMMARY Each fall,city council adopts state and federal legislative priorities for the coming year.The purpose of this discussion is to provide council an opportunity to review priorities from the past year,consider council goals, citizen's priorities,and issues and opportunities the city may face in the coming year and reach consensus on priorities for 2015. State Legislative Priorities: A copy of the 2014 Legislative Agenda including the status of each issue is attached. In summary,there was movement on several of the city's priorities. Oregon voters will consider legalizing recreational marijuana in November.The city has adopted an ordinance that would tax marijuana and will consider regulations regulating"time and place" of dispensaries in the coming months. Legislation passed to include prepaid cellular devices and services under the 9-1-1 tax. There was little movement on transportation funding. Legislation on franchise fee equity was delayed until 2015. On July 22,2014 council reviewed and discussed the League of Oregon Cities call for legislative priorities and considered staffs recommended priorities.After discussion,council consensus was to forward the following priorities to LOC: Brownfield mediation Transportation funding Allow for price comparison when procuring architects and engineers Improve the fairness of how new and improved property is added to the tax roll Support repeal of ORS 221.515 Oppose preemption of the ability of cities to manage and receive compensation for the use of public ROW. In September the mayor and assistant city manager attended the League of Oregon Cities conference in Eugene and sessions previewing the League's five priorities. A more detailed description is attached. •Property Tax Reform: •Voter Control Referral-This proposed constitutional referral would allow local voters to consider a temporary property tax outside of statewide tax caps.The referral would not raise anyone's taxes but would empower voters to authorize a tax for local operations. •Reset at Sale -This proposed constitutional amendment would reset a property's assessed value to its real market value at the time of sale or construction. •Change Property Tax Ratio-This statutory change would change the way new property is added to the tax rolls. •Transportation Funding-Passage of a comprehensive funding and policy package to address multimodal needs,with a top priority of maintaining and preserving existing infrastructure. •Medical Marijuana Dispensaries -Advocate for legislative changes that will clarify and enhance public safety and local control related to marijuana. •Right of Way Management-Protect local home rule authority to manage public rights of way and receive compensation for their use. •Mental Health Services - Support increased resources across the state for persons with mental health issues. An opportunity the city is pursuing is development of the underutilized Hunziker Industrial Core of more than 138 acres of industrial zoned property including the Fields site. Investing in public infrastructure would catalyze millions in new private investment and estimates of 300 to 500 new jobs. (Description attached.) Support of funding for SB 246 would give Business Oregon funds and authority that could assist. The Business Oregon Immediate Opportunity Fund may be a source for road improvements tied to a business that provides jobs. In the most recent community attitudes survey conducted in the fall of 2013,respondents identified congestion,street improvements/maintenance and transportation/public transit as the top three single most important issues for the council to address. Respondents identified "increase efforts to retain existing and attract new jobs to the city." as the most important change the city could make. Legislative priorities that address congestion and transportation and economic development and jobs would support citizens'priorities. Federal Legislative Priorities: A copy of the 2014 Federal Legislative Agenda is attached. Several of the city's priorities advanced this year. The city received a$400,000 EPA grant to develop a Downtown Brownfield Assessment program. A $73,667 USDA grant was awarded for promotion and outreach for the Farmers Market. The city will be notified some time in November if the grant submitted for the Supa Fresh Farm to School program is awarded. Grant priorities that warrant continuation into 2015 include the Fields/Hunziker Industrial Core Economic Development Site,Brownfield clean-up grants for city owned property,Safe Routes to Schools for the Murdock connection to Templeton Elementary in particular,improvements to Hall Blvd from Burnham Street to Durham Road and the Highway 217 interchange with 72nd Avenue. Policy items council should consider including in the 2015 federal Legislative agenda include: Support Robust Transportation Reauthorization Bill Congress should develop a comprehensive transportation reauthorization bill that would create jobs by providing robust funding for bridges, highways,mass transit and other local infrastructure needs. Within the reauthorization bill,Tigard strongly supports inclusion of: •The bipartisan Innovations in Surface Transportation Act(H.R. 4726/S.2891),which creates a grant program that would put transportation funds in the hands of local communities. Currently,less than 15 percent of all authorized federal highway funds and only one grant program are available to cities and counties.The Innovation grants would be awarded on merit by a panel with representatives from state and local jurisdictions,ensuring that funds go to well-conceived projects with the most local support. •For Safe Routes to School (SRTS) funding,support allowing states the option to reduce or waive the matching requirements for low-income applicants. Low-income communities are having a difficult time meeting the new 20%match required under MAP-21. In addition,recommend that not-for-profit organizations be allowed to serve as project sponsors for SRTS projects. Under MAP-21,these entities can only be partners and cannot be the project lead,which has created challenges for states and localities, where not-for-profits can no longer efficiently carry out safety education and other non-infrastructure activities. The Senate Environment and Public Works (EPW) Committee addressed both of these SRTS issues in its Committee passed proposal. •The Bicycle and Pedestrian Safety Act(H.R. 3494/S. 1708) which would require the US Department of Transportation to set a performance measure to reduce the number of bicyclists and pedestrians killed on our roads. COPS Technology Funding Support reallocating funds from the COPS Hiring program to the COPS Technology program.There are very few funding options at the federal level to help police departments purchase equipment despite the fact that federal mandates continue to require costly upgrades. Federal funds for equipment upgrades are important especially for police departments with cash strapped budgets. FY 2015 Program Levels Maintain adequate funding levels for TIGER,CDBG,HOME,BYRNE,COPS Technology,EDA,and Assistance to Firefighters Funding. Protect Municipal Bonds Support protecting tax exempt municipal bonds from being eliminated or limited. Since the federal income tax was instituted in 1913,interest earned from municipal bonds issued by state and local governments have been exempt from federal taxation.These bonds are the primary financing mechanism for state and local infrastructure projects,with three-quarters of the infrastructure projects in the U.S. built by state and local governments,and with over$3.7 trillion in outstanding tax-exempt bonds,issued by 30,000 separate government units. Local governments save an average of 25 to 30 percent on interest costs with tax-exempt municipal bonds as compared to taxable bonds.This is true because investors are willing to accept lower interest on tax-exempt bonds in conjunction with the tax benefit. If the federal income tax exemption is eliminated or limited, states and localities will pay more to finance projects,leading to less infrastructure investment, fewer jobs,and greater burdens on citizens who will have to pay higher taxes and fees. Secure a Tigard Zip Code Staff is investigating the process to secure a distinct Tigard mailing address,instead of the current Portland designation. Once council reaches consensus on legislative priorities,staff will prepare specific requests for each priority including summary project descriptions and fund requirements. OTHER ALTERNATIVES Based on council consensus on priorities,council may request further clarification on issues not raised in this summary. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS 2014 State and Federal Legislative Legislative Agendas adopted by council on January 14,2014. DATES OF PREVIOUS COUNCIL CONSIDERATION July 22,2014-Council consensus on recommended priorities for the 2015 LOC Priorities Attachments 2014 State Legislative Agenda 2014 LOC Legislative Priorities Hunziker Industrial Core Summary 2014 Federal Legislative Agenda • AgendaQulck©2005-2014 Destiny Software Inc.,All Rights Reserved T .". Legislative Agenda. _ _- ,..,. ,,,,...v.i , .. : .,,,,, )0 - AIL_ "She f ieC with her own wine.'_-Judge Jessie Quinn Thomtor 2014 Policy Issues of Interest: • Referral Regarding the Legalization of Marijuana Should the legislature decide to take up the issue of referring to voters a measure legalizing the recreational use of marijuana, Tigard would like to be involved in those discussions, particularly as they relate to:the governing agency responsible for oversight; public safety; local licensing, siting and zoning authority; production limits and taxation; and revenue distribution. Status:Oregon voters will consider legalizing recreational marijuana this fall. • Local Improvement Districts Cities rely on local improvement districts to complete important upgrades to infrastructure that benefits a local area within the city's boundaries. Tigard would oppose legislation limiting the ability of cities to use this financing mechanism. Tigard supports the beneficiaries of specific improvements bearing the cost of those improvements, instead of the general taxpayer funding these projects from the limited general funds. Status: Legislation was introduced but did not pass. • 9-1-1 Tax on Prepaid Wireless While the legislature extended the sunset date for the 9-1-1 tax on telecommunication services, the prepaid cellphone market remains outside this important revenue source.With prepaid phones becoming an increasing portion of the industry and such phones being used to access the emergency service system, we believe that the work of finalizing the collection mechanism for such a fee must be finished in the 2014 session and the prepaid cellphone users will thereby pay their fair share for this vital service. Status:Legislation passed for the inclusion of prepaid cellular devices and services under the 75 cent tax that is levied on all other telecommunications devices and services in support of the state's emergency communications system. • Water Supply Development Fund Appropriations Tigard supports clarifying the appropriation of lottery bonds from the Water Supply Development Fund. This fund was established in 2013 legislation,which included authorization for two specific projects — the state $1.5 million match for a water reallocation project in the Willamette Basin and a $750,000 fund for a comprehensive basin study for the Deschutes Basin. In 2013, $10 million was appropriated to the development fund and the two projects now need a budget note to finalize the funding outside the loan and grant process as laid out in the authorizing bill. Status: New legislation makes statewide adjustments to the 2013-15 state budget, including partial restoration of state agency funding that was held back during the 2013 legislative session. 2014 Legislative Agenda I Tigard.Oregon I Page • Labor and Supervisor Management Tigard would once again oppose changes to Oregon's collective bargaining law that would place supervisory employees into collective bargaining units and require midterm bargaining to be subjected to binding arbitration. Similarly, Tigard would urge caution in regard to changing Oregon's public contracting code in a short session. Public contracting is an area fraught with complications that require robust deliberations not offered in the time available. Status: Legislation was approved that addressed firefighters;other positions were not included. • Franchise Fees Tigard supports the League of Oregon Cities' effort to address the differences in franchise fees charged to different types of telecommunication companies. While we appreciate the need for equity, Tigard and the LOC are concerned about proposed legislation that would alter the statutory basis for franchise fees. We prefer that the discussions started in 2013 continue through a work group and present a solution for possible consideration in the 2015 session. Status: Legislation delayed until 2015. Ongoing Areas of Focus: • Economic development/jobs Support policies and initiatives that encourage workforce retention. Status: No major legislation approved in 2013. • Transportation Support additional funding, efficiencies and program support for multimodal transportation projects. Status: Little transportation legislation of significant interest to the League was considered in the 2014 session. • Financial stability Support policies and legislation that allow local control and maintain and strengthen the state's commitment to the State Shared Revenue funding formula. Status: No major changes. • Growth and development Support urban growth boundary amendment policies and legislation that provide for a more efficient urban growth management system. Status: Nothing was proposed to speed up the appeal process or to create certainty in terms of how long the court may take in reaching a decision on appealed cases. • Vertical Housing Program Support the extension of the Vertical Housing Program which encourages mixed-use commercial/residential developments in areas designated by communities. Status:Tigard approved a Vertical Housing Development Zone (VHDZ)to encourage multi-story mixed-use development in two targeted areas of the City of Tigard.The ten-year partial property tax exemption for new construction applies to the first four floors of residential development built above first-story commercial development. Oregon's 2014 Short Legislative Session: February 3— March 9 Oregon's bicameral legislature consists of the House of Representatives,which has 60 members elected for two-year terms,and the Senate,whose 30 members are elected to serve for four-year terms. Oregonians choose their legislators by voting every even-numbered year.The primary election is held on the third Tuesday in May.The nil g irk .' eneral election is held on the first Tuesday(after the first Monday) in November. A iv Oregon uses a system of single-member districts to elect its legislators. Each of the 90 members represent a designated senatorial Sen.Ginny Burdick Rep.Margaret Doherty or representative district,meaning each Oregonian is represented by SENATE DISTRICT 18 HOUSE DISTRICT 35 900 Lourt St.NE,S-2.3 90u Court St.NE,H-,:82 a single senator and a single representative.Representative districts Salem,OR 97301 Salem,OR 97301 have a population of about 63,850;Senate districts contain about ifo.ginnyburdick@state.or.us rep.margaretdoherty@state.or-us 127,700 people.These district lines are redrawn every ten years. Tigard City Council r 1 I .y '1113 . a. n ii-,,...i r { , _ . *t .ii, s Mayor Council President Councilor Councilor Councilor John Cook Marland Henderson Gretchen Buehner Marc Woodard Jason Snider councilmail @Ogard-or.gov illU TIGAR[7 Cit■ of"Tigard 1 1312i S11 Hall Blvd..Tigard.OR 9-223 I vimm.tigartl-(pr gok figki LEAGUE 0 Oregon Property Tax Reform: Voter Control Referral CITIES Description The League's proposed constitutional referral would allow local voters to consider a temporary property tax outside of statewide tax caps. The referral would not raise anyone's taxes,but would empower voters to authorize a tax for local operations. Background Under Oregon's current system,statewide limitations can prohibit local voters from raising their own taxes to support services they demand.Measure 5 limitations restrict general governments(cities,counties and special districts)and schools to levying no more than $10 and$5 per$1,000 of real market value respectively. Any taxes levied in excess of those limitations are reduced until the limitations are met,a process known as compression. Temporary taxes that are in addition to the municipality's permanent rate and are approved by voters to provide funding for services,such as public safety or school services,are compressed first under this system. As a result,voters residing in a municipality in compression are limited in their ability to raise revenue to support services they desire. Examples Table 1: Compression on Voter-Approved Levies In numerous communities throughout Oregon, Percentage of statewide tax caps reduce voter approved levies revenue lost due to significantly. In the city of Sweet Home,for example, statewide tax caps voters have approved local option levies for police and (2013-14) library services dating back to 1986. In 2010,voters Tigard-Tualatin School District 54% approved the levies again with 60 and 55 percent of the Pendleton School District 42% vote respectively. Yet statewide tax limits cut 35 percent of what local voters approved,resulting in Eugene School District 41% public safety and library services not being provided at Lake Oswego School District 34% a level local citizens wanted. Beaverton School District 34% Many voter-approved levies throughout the state are City of Albany public safety levy 34% being reduced by even larger percentages. In the West Linn/Wilsonville School District,statewide limits will reduce the collections for the voter-approved levy by 71 percent this year. For the Portland Children's Levy,revenue is reduced by 51 percent(see Table 1 for additional examples). Statewide Impacts Compression is a growing problem for local governments statewide. Since 2008-09,total revenue lost to compression has increased from$51 million to$212 million in 2013-14,(see Figure 1). This year 90 percent of school districts,34 out of 36 counties and more than one-half of all cities have seen property tax revenues reduced due to statewide caps. Figure 1: Statewide compression losses Last May(2014),local voters approved 16 of 21 (76 percent)temporary tax measures.While voters may FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 still be concerned about the state of the economy,in $0.00 ■(i� -$20.00 PP 11E '' 'I III ' many instances they clearly realize the value of local government services and are willing to tax themselves -$40.00 to provide those services.Whether or not any local o -$60.00 voters approve temporary taxes outside of -$80.00 compression limitations is irrelevant. What matters is -$100.00 that voters currently do not have the freedom and $120.00 opportunity to do so. •Cities •Counties •Schools For more information,visit www.orcities.or2/taxreform or contact Craig Honeyman at(503)588-6550 or chonevman(7orcities.org. ii! • LEAGUE of Oregon property Tax Reform: Reset at Sale CITIES Description The League's second proposed constitutional amendment would reset a property's assessed value to its real market value at the time of sale or construction. The amendment would not raise taxes on anyone's current home,but would restore equity by recalibrating taxes based on the market's valuation of a property at the time of sale—a better measure of a property's value and an owner's ability to pay. Background Measure 50,passed in 1997,created a new"assessed value"for all properties. Assessed value was initially set at 90 percent of a property's 1995-96 real market value.For newer properties,a county-wide ratio is applied to determine the initial assessed value.Growth in assessed value is limited to 3 percent annually. By locking in assessed values based on 1995-96 real market values or a ratio at the time of construction,and by capping annual growth,huge disparities in tax bills have emerged as property values have changed at different rates. Examples and Impacts Table 1: Tax inequities between two neighborhoods in Portland Homeowners in inner North and Northeast Portland,for example,often have property Both houses sold in Spring 2013 for $325,000 tax bills that are one-third or one-fourth of HOUSE A HOUSE B what homeowners with similar real market values pay across town. The reason is simple. In the early and mid-1990s,large PROPERTY TAX PROPERTY TAX swaths of North and Northeast Portland $5,411 $2,164 had lower market values,and those values o O still determine the taxes owed despite the rapid rise in home values(See Table 1). 4900 Block SW Fainale Ci Portland 5200 Block NE 20th Avenue.Portland These significant inequities in property taxes can play a role in the real estate Difference in property taxes paid per year: $3,247 market as well. An analysis conducted by the Northwest Economic Research Center Tax amounts in this"ample.are from FY 2013-14 found that property owners selling similar homes in disparate neighborhoods could attribute between$9,300 and$45,000 in their property's potential sale price to the quirks of Oregon's property tax system. The authors wrote that Oregon's property tax system creates a hidden subsidy for those property owners with lower taxes and shifts the burden of local services onto others. While the analysis focused on Portland,the authors said they would expect to find these results in other Oregon cities in which there has been uneven growth in home values since the 1990s. Priority Seventeen other states have property tax limitations similar to Oregon's. Of those, 15 readjust property taxes at the time of sale. Oregon's existing system,according to a Lincoln Institute of Land Policy report,"has gone the farthest of any [in the country] in breaking the link between property taxes and property values." Resetting assessed value to real market value at the time of sale would reestablish the link between market values and property taxes,and improve the fairness of Oregon's system. For more information,visit www.orcities.org/taxreform or contact Craig Honeyman at(503)588-6550 or choneyman@a,orcities.org. . LEAGUE Oregon CITIES Property Tax Reform: Changed Property Tax Ratio Description The League's priority regarding property taxation changes the way new property is added to the tax rolls. This proposal,unlike the other two,would only require a statutory change,meaning the measure would not have to be referred out to voters in order to become law. Currently,new or improved property is added to the tax rolls by applying an annual county-wide ratio of assessed values(AV)to real market values(RMV)to the new or improved property in an attempt to replicate the property tax discount given to properties via Measure 50. The ratio is calculated and applied to specific property classes (residential,multifamily,commercial,etc.). However,significant variation between AV and RMV exists within a county,resulting in a discount that is often overly generous when compared to neighboring properties. In addition,the discount is out of line with what was originally offered to properties when Measure 50 passed in 1997. As a result,similarly situated and valued properties can have significantly different property tax liabilities. Background The situation in Multnomah County is illustrative. The county is home to a number of cities,and the property values in each have not grown uniformly since Measure 50's passage in the mid-1990s. Consequently,the ratio of assessed value to real market value in each city varies,but the countywide average is applied to all new properties. For example,the Multnomah County changed property ratio this year for residential property was roughly 70 percent. This means a home valued at$200,000 will appear on the tax roll with an assessed value of$140,000. However,in Gresham,the average ratio is closer to 90 percent,meaning that the average$200,000 home within the city limits has an assessed value of$180,000. Meanwhile in Portland,the average ratio is about 64 percent,so a $200,000 home has an assessed value of$128,000. For the city of Gresham,the property tax discount given to new property is overly generous compared to what existing properties are paying in the city. Because of this,current Gresham residents are subsidizing the services for new properties. Priority The League will advocate for legislation to provide the option of applying a city-wide changed property ratio to new property. For more information,visit www.orcities.org/toolkit or contact Craig Honeyman at(503)588-6550 or chonevman@orcities.org. J 1 111 I LEAGUE Oregon Transportation Funding CITIES Description The League seeks passage of a comprehensive transportation funding and policy package to address multimodal needs, with a top priority of maintaining and preserving existing infrastructure. Background Oregon's road system is becoming increasingly distressed and transportation funding is not keeping up with basic maintenance and preservation needs. Cities throughout Oregon are facing serious street budget shortfalls,resulting in the deterioration of transportation infrastructure. According to a survey conducted by the League in 2014,cities face an annual funding gap of more than$300 million per year. Uncertainty about federal funding and the decline in federal and state highway trust fund resources calls into the question the sustainability of the current transportation funding program. In addition,Oregon's small cities(less than 5,000 population)have lagged behind larger cities in street funding. This is caused by declines in overall transportation revenue and the fact that a statutory program created to provide limited funding for small cities has not been updated since 1991. Priority Approval of a comprehensive transportation package containing at least the following: • An increase in the state gas tax of up to five cents per gallon; • Indexing of the state gas tax to the consumer price index or another relevant economic index; • Expansion of the calculation method used for the state's transportation user fee to include vehicle miles traveled(VMT); • An increase in license plates fees and inclusion of lightweight trailers; • Maintaining the dedication of the state's Highway Trust Fund dollars to highway,road and street projects; • Continued allocation of Highway Trust Fund dollars between the state,counties and cities at 50%-30%-20%, respectively; • An increase in the statutory"Small City Allotment"fund from $1 million to$5 million annually,split evenly between the Oregon Department of Transportation and the cities' share of the trust fund; • No preemption of local government ability to generate their own transportation revenues;and • Funding for the jurisdictional transfer and maintenance of orphan highways(state highways or county roads that function as city streets). The transportation package should also address funding and policy initiatives for all modes(streets,bike/pedestrian, transit,rail,aviation and marine)and advance connectivity,safety,jobs and economic development,transportation impact on climate change,active transportation and public health. For more information,contact Craig Honeyman at(503)588-6550 or chonevman(a,orcities.org. ,,, • LEAGUE of Oregon Medical Marijuana Dispensaries CITIES Description The League will advocate for legislative changes that will clarify and enhance public safety and local control related to marijuana. Background In 2013,House Bill 3460 established a means for registering the 150-200 medical marijuana dispensaries that had been operating in the state illegally but with the forbearance of most law enforcement agencies. While the legislation successfully created a licensing system and safety regulations,more work is needed to ensure public safety and local control. Priority The League will advocate for the following legislative changes: • Require employees and agents of dispensaries to pass the same background checks as proprietors. Owners of marijuana dispensaries must pass criminal background checks prior to receiving a license to operate. Employees and other parties affiliated with the operation of a dispensary should also be subject to criminal background checks to help keep medical marijuana in the hands of patients and not diverted to criminal activity. • Establish licensing and safety regulations for the manufacture of marijuana tinctures utilizing flammable or explosive materials. The manufacture of butane hash oil and other value-added extracts has resulted in fires,injuries and deaths in Oregon and other states. A dispensary should be required to acquire these products from a manufacturer that is licensed by the state and uses appropriate safety protocols. • Clarify land use regulations to ensure dispensaries are not allowed in areas inappropriate for their use or in close proximity to places where children congregate. The intent of HB 3460 was to prohibit dispensary operations in residential zones. However,the bill was phrased in a way that specifies which zones dispensaries are allowed in,as opposed to prohibiting them in residential zones and simply relying on the local development code to determine where a dispensary may be located in cities permitting them to operate. This language should be clarified to align with the bill's original intent to prohibit residential locations. Further,HB 3460 prohibits dispensaries within 1,000 feet of schools, but federal law creates a specific offense for distribution of controlled substances within 1,000 feet of any place children congregate. The conflict between those two requirements should also be resolved. For more information,contact Scott Winkels at(503)588-6550 or swinkels(a,orcities.org � r LEAGUE Oregon Right of Way Management CITIES Description Local authority to manage public rights of way and receive compensation for their use is derived from Oregon's constitutional provisions for home rule,state statute,and court decisions which have consistently upheld the right of cities to manage rights of way. Nevertheless,legislative and judicial efforts are often mounted to thwart local management of this public resource. Background Cities have the right to set terms and conditions,including the establishment of a fee structure,when an entity occupies a right of way for transmission of data,energy,water and other resources. While certain statutes and utility regulations define how such fees can be charged,this ability is firmly established. Cities also determine how this authority is exercised—by ordinance or through negotiation with each entity seeking to occupy the right of way. This applies to private and public sector occupants. In fact,several cities charge themselves a franchise fee when a municipally-owned utility is using the right of way. Municipal authority over the management of rights of way is an essential component of a city's home rule. Priority The League will oppose any legislation preempting the ability of cities to manage and receive compensation for the use of a public right of way,including: • Establishment of a"one-size-fits-all,"statewide franchise fee policy and collection system;and • Prohibition of a city's authority to levy franchise fees on other government entities. For more information,contact Craig Honeyman at(503)588-6550 or chonevman(4orcities.org. LEAGUE 0 Oregon Mental Health Services CITIES Description The League will support increased resources across the state for persons with mental health issues,especially in crisis situations. Background Oregon's cities do not typically provide mental health services but have increasingly found themselves in the position of sending police officers to respond to individuals in crisis and dealing with the impacts of homelessness and addiction. A 9-1-1 call should not be the first time a person suffering from a mental illness receives public services. Priority The League will advocate for the following: • Preventative mental health care in the form of"drop-in"services should be available to all Oregonians regardless of where they live. The League believes that access to urgent care for mental health will allow those suffering from an illness or condition to be triaged and receive immediate treatment or where appropriate,referrals for treatment. This will avert unnecessary,unhealthful and sometimes tragic interactions with law enforcement personnel. • Proactive,mobile crisis intervention should be available statewide. The mobile crisis intervention approach has reduced negative encounters between police and the mentally ill. Resources should be provided so such services are available throughout the state. • Every police officer in the state of Oregon should have access to training in how to respond to a mental health crisis. The state should provide public safety personnel with access to instructions from mental health professionals that would equip officers with skills to respond in a way that de-escalates conflict and helps the affected individual and their family receive appropriate care. • The number of regional residential mental health facilities should be expanded. Jail should not be the only option to secure an individual experiencing a mental health crisis. Safe and secure mental health care beds will allow those in need to avoid jail,which could worsen their condition. For more information,contact Scott Winkels at(503)588-6550 or swinkelsna,orcities.org. Hunziker Industrial Core:State Legislative Funding Request Summary updated 9/3/14 Tigard,at the center of the economically thriving Portland MSA, is ideally located to meet regional employment demand. The region's workforce lives here.What's lacking, however, is infrastructure that supports business expansion here. Tigard's Hunziker Industrial Core includes more than 138 acres of industrial zoned property located%of a mile from 1-5 and immediately accessible by existing rail. In this area 96 acres are developed but underutilized. Forty-two acres are undeveloped but limited in their development potential.This area exemplifies the challenge suburban cities face when trying to support business growth. Factors like sloping land, limited site access and incomplete infrastructure make private sector development unlikely. Through the support of a DLCD grant,and in partnership with local property owners,the City of Tigard has developed an Infrastructure Finance Plan that paves the way for private sector development, business growth,and increased employment.The cost of public infrastructure (roads,water,waste water and storm water)to support private sector development in the Hunziker Industrial Core is about $9.5 million. The first$3.95 million project upgrades infrastructure in this area to catalyze$22.1 million in new private investment and estimates of 300 to 500 new jobs for residents from around the region.The City of Tigard would like to make a request to the State Legislature for$1.8 million in economic development funding for water,waste water and storm water infrastructure improvements. Hall Boulevard—Burnham Street to Durham Road Lake Oswego-Tigard Water Partnership j • if w o City of Tigard,Oregon This project will add turn lanes at key intersections,iNumi- In August 2008,the cities of Lake Oswego and Tigard Y6, q — nate,add transit stop amenities and fill in the sidewalk gap formally endorsed a partnership agreement for sharing Portland 2014 Federal along Hal Boulevard from downtown Tigard to Durham Road. drinking water resources and costs.Lake Oswego's water REOUEST AMOUNT:$7,100,000 supply system is near capacity,and key facilities need expansion and upgrades.Tigard residents need a secure, • z I I I I J f I I I I Highway 217 Interchange with 72nd Avenue dependable water source.Both cities want to keep water Le gl slative Evaluate and develop a conceptual design to address affordable for their customers and sharing the cost of new infrastructure to serve both communities does that. Agenda , - transportation issues in the area of the interchange of Beaverton Highway 217 with 72nd Avenue.This project will focus on TOTAL COST:$240 MILLION N ;`r .,, s the ramp terminals,cross street and streets intersecting =, rr. 4 a 72nd Avenue. v y '— 1 I I e REQUEST AMOUNT:$800,000 Policy Items _,R I Support Robust Transportation - '- —• Reauthorization Bill Tigard - Projects Supported by the City of Tigard 9 a3 Congress should develop a comprehensive legislative • effort to create jobs by providing robust funding for bridges, a'A Lake .. a. tr highways,mass transit and other local infrastructure needs. 2 Oswego ,T,1#f 1, ,,r. �� FY 2015 Program Levels Q:. I.1^ 'w Maintain adequate funding levels for TIGER.CDBG,HOME, t, _ wee Byrne,COPS,EDA,Assistance to Firefighters Funding. Tualatin • Protect Municipal Bonds I-205 • 1 4' The city strongly supports protecting tax-exempt municipal j 1 _0' IS. Pacific Highway(99W)/Barbur Boulevard bonds from being eliminated or limited.Interest earned from municipal bonds issued by state and local govern-Capacity Transit Alternative Analysis For more information... ,; � ,, An alternatives analysis and preliminary engineering study ments have been exempt from federal taxation since 1913. ry g n These bonds are the primary financing mechanism for More information about these projects and Tigard's y.; is needed to determine the best high-capacity connection state and local infrastructure projects. vision for the future can be found on our webslte at �, to provide transportation options to connect downtown — • ,�A Portland,Tigard,King City,Tualatin and Sherwood. Local governments save an average of 25-30 percent on www.dg additional.gov.Please don't hesitate to contact us M g 9 p for additional information. �: SEEN�} ,E /" Reductions in automobile trips will reduce roadway Interest costs with tax-exempt municipal bonds because _ congestion and pollution,reduce accidents and set the Investors are willing to accept lower interest in conjunc- >Mayor John L.Cook,503-718-2476, DAL ,;lay groundwork for efficient development along the transit Nne. tion with the tax benefit.If the exemption is eliminated or mayorcook@tigard-or.gov ( TOTAL COST:$11.4 MIWON;FEDERAL REQUEST.Si mtuoN limited,states and localities will pay more to finance _ Vt.I projects,leading to less infrastructure investment,fewer >City Manager Marty Wine,503-718-2486, ii jobs,and greater burdens on citizens who will have to pay martv@tigard or.gov 1.6H 1 t 44 Columbia River Crossing Project >Assistant Manager Liz Newton, III'��� The City of Tigard strongly supports the Columbia River higher taxes and fees. 412 9� Crossing(CRC)Project,which is a long-term,compre- 503-718-2412,Iiz@tigard-or.gov ` hensive solution to problems on Interstate 5 near the Secure a Tigard Zip Code "44. 1 Columbia River.The 1-5 corridor is the backbone of a Tigard staff is investigating the process to secure a �` network of roads that provide access to the region,which distinct Tigard mailing address,instead of the current 1 City of Tigard I A Place to Call Home is more susceptible to long-term economic losses from Portland designation. �-a 13125 SW Hall Blvd.,Tigard,OR 97223 4 ' congestion than other areas because of its ties to trade. ' '- www.tigard-or.gov ` J 'I'IGARD,OREGON. Located just eight miles southwest of Portland,Tigard is Oregon's 12th largest city with a population of 49,135.The city is largely residential. and offers a mix of industrial,commercial and retail space,which results in a daytime population approaching 100,000. Tigard has preserved its unique small-town character, but because of the demands placed on its transportation, water,and public safety resources,Tigard faces big-city infrastructure issues. Three major thoroughfares(Interstate 5,Highway 99W and Highway 217)converge in Tigard.This creates some of the highest daily traffic volumes in the state, especially during peak commute times.The ever-increasing traffic and population growth in the region continue to outpace infrastructure improvements,and results in millions of dollars in transportation delay costs per month. Tigard's new economic development program focuses on attracting,supporting and nurturing investment in our community.Program activities cultivate the relationships and data necessary to grow our economy.Partnerships with the private sector encourage innovation and entrepreneurship. Tigard continues to work with its regional partners toward creative solutions that address infrastructure and service delivery challenges.We are committed to responsible stewardship of public funds and to making sound fiscal decisions that will guide us toward a sustainable future. Grant Priorities Fields Economic Development Site The Fields property,located in Tigard's industrial corridor,is made up of more than 42 acres of industrial land.The property is bounded by an active rail line and rail car switching yard,and a privately owned rail line. The Fields site has a combination of development challenges including lack of infrastructure,a steep slope, and a variety of permitted land uses.However,the parcel size and the site's close proximity to Interstate 5 and Highway 217,make this property marketable.The City of Tigard is working with private sector partners to refine development scenarios,and explore Infrastructure and financing options. Public and private sector development of this site could support a balance of residential and economic activity,This might include flexible(office/manufac- turing)space for 15-20 businesses,10-15 acres of multi-and single-family residential development,and the addition of 750-1,000 jobs. We are currently investigating U.S.Department of Commerce Economic Development Administration Program funding as a possible contribution. Downtown Tigard Brownfield Assessment Tigard is seeking funds to support site investigations and community planning for productive reuse of sites in the downtown,as well as priority sites in Tigard's industrial and employment areas.Tigard and community members envision a more vibrant and prosperous downtown. Progress has been made—several projects have been completed or are about to commence.A major challenge to redevelopment,however,has been the need to assess downtown properties for environmental issues. Approximately 60 properties in this area have been identified as contaminated,or potentially contaminated. from previous uses.Tigard supports the cleanup and revitalization of these properties,and plans to provide incentives to property owners to address brownfield challenges. REQUEST AMOUNT:$400,000 Police Interoperable Communications Because of federal mandates,the regional dispatch center in Washington County will be moving from an analog communications network to 800MHz digital format.All radios operated by first responders in the region must be replaced by 2018.The Tigard Police Department will need to replace 99 portable and 56 mobile devices.The digital format will provide additional benefits,including greater capacity and flexibility for transmitting data,and allow for seamless communications between the city,county and other first responders on the network. REQUEST AMOUNT:$250,000 Tigard/Metzger Farm to School Program The city is working with the Tigard Tualatin School District and the Oregon Human Development Corporation YouthSource to enhance farm to school operations at Metzger Elementary.Metzger Elementary serves the highest Spanish-speaking student body in Tigard and highest percentage of students receiving tree and reduced-price meals in the district.The partnership will produce nutritious,local organic produce for low-income populations by growing them year-round at Metzger Elementary School. REQUEST AMOUNT:$100,000 Promote the Farmers Market in Downtown The Tigard Area Farmers Market Is focused on bringing farmers,community and nonprofits together in a way that benefits all.The market is seeking additional resources to promote a new location in downtown Tigard to expand producer-to-consumer opportunities in a larger space. Funds are needed for signage,including permanent wayfinding signs,and a kick-off event to promote the newly expanded market to the community. REQUEST AMOUNT:$100,000 Safe Routes to Schools The city has identified its future vision to become The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives." A key aspect of this vision is to ensure that children have safe routes to walk to school.The incomplete sidewalk connection on SW Murdock.from SW 103rd to a sharp curve in front of Templeton Elementary,prevents children from walking to school safely. REQUEST AMOUNT:$2,000,000 Automated License Plate Recognition Equipment Automatic License Plate Recognition(ALPR)is a surveil- lance method that uses optical character recognition to read vehicle registration plates. Tigard has major state highways intersecting the city and some of the busiest roads in the state.ALPR could be used to track stolen vehicles,Amber Alert suspects and identify drivers operating on a suspended license. REQUEST AMOUNT:$238,000 AIS-1950 11. Business Meeting Meeting Date: 10/14/2014 Length (in minutes): 5 Minutes Agenda Title: Recommended By-laws for the Tigard Youth Advisory Council Prepared For: Marty Wine, City Management Submitted By: Marty Wine, City Management Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Council approve a resolution adopting the by-laws recommended by the Tigard Youth Advisory Council? STAFF RECOMMENDATION / ACTION REQUEST Adopt the resolution. KEY FACTS AND INFORMATION SUMMARY Each appointed Board and Commission for the City of Tigard has by-laws that were developed after a model template. By-laws serve as a guide for the board's operation. Each Board has limited discretion to revise the model by-laws. They must acknowledge that they act in an advisory capacity to the City Council and will comply with the City of Tigard Code of Conduct. In addition, the by-laws must contain provisions for appointments and filling vacancies. How this is done is also provided for in City Resolution 01-21, which says the Mayor's Appointments Advisory Committee interviews applicants and selects a candidate(s) for appointment (this is also guided by the Council's adopted groundrules). At its meeting of October 6, the Tigard Youth Advisory Council unanimously recommended adoption of the attached by-laws and their adoption by the City Council. This advisory board to the City Council was dormant since 2012. The City was contacted by Tigard High School youth interested in re-forming the Youth Advisory Council, and the City Council appointed the first seven applicants for a new youth council on September 9, 2014. Since then, the newly formed Advisory Council has met twice (September 11 and October 6) to draft by-laws and plan their first membership drive and event (a toy drive at Cook Park on September 28). The new members of the Youth Advisory Council provisionally appointed officers and committee chairs at their September 11 meeting. The Youth Advisory Council intends to hold elections again for permanent positions on November 4. The City has received 14 applications for this council since September 9. The new members of the Youth Advisory Council provisionally appointed officers and committee chairs at their September 11 meeting. The Youth Advisory Council intends to hold elections again for permanent positions on November 4. The City has received 14 applications for this council since September 9. OTHER ALTERNATIVES Adopt the resolution with amendments as suggested by the City Council. Do not adopt the resolution. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION On September 9, 2014, the City Council appointed seven members to the Tigard Youth Advisory Council. Attachments Resolution TYAC Bylaws