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07/15/2009 - Packet City of Tigard Committee for Citizen Involvement — Agenda mon. ...... ,., „ ,.. . ... ,: a. .,. .. MEETING DATE: Wednesday,July 15, 2009, 7:00-8:30 p.m. MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of baildilW 13500 SW Hall Blvd., Tigard, OR 97223 1. (Info) Welcome and Introductions 7:00-7:05 PM 2. (Action) Approval of June Minutes 7:05-7.10 3. (Info) Neighborhood Networks Update 7:10-7:25 /Liz Newton and Joanne Bengston/ 4. (Discussion) Civic Leadership Academy Recommendation 7:25-7:40 /Liz Newton/ 5. (Action) Census Complete Count Committee Program 7:40-7:55 /Marissa Daniels/ 7. (Info) Tigard Area Chamber of Commerce Leadership Institute 7.55-8:10 /Marissa Daniels/ 8. (Discussion) CCI Goal Update 8:10-8:20 /Marissa Daniels/ 9. (Info) Other Business/Announcements/Next Agenda 8:20-8.30 Next meeting: • Wednesday,August 19, 2009, Library Second Floor Conference Room COMMITTEE FOR CITIZEN I_NVOLVE_MEN_T AGENDA—July 15, 2_009 Cite 7of Tigard 1 13125 SW I1all Blvd.,Tigard, OR 97223 1�503-639-4171 � 1 �www.tigard-or.gov I Page 1 of 1 CITY OF TIGARD COMMITTEE FOR CITIZEN INVOLVEMENT Meeting Minutes June 17, 2009 CALL TO ORDER Committee Chair Basil Christopher called the meeting to order at 7:00 PM. The meeting was held in the Tigard Public Library, second floor conference room, at 13500 SW Hall Blvd. ROLL CALL Members Present: Chairman Basil Christopher, Patti Anda, Anastasia Adriano, Sue Carver, Bev Froude,John Harris, & Connie Ramaekers. Members Absent: Gary Jelinek, Rex Caffall Staff Present: Liz Newton, Assistant City Manager; Darren Wyss, Senior Planner;Joanne Bengston, Executive Assistant to the City Manager and Mayor; Doreen Laughlin, Administrative Specialist II WELCOME AND INTRODUCTIONS Chair Christopher asked that everyone introduce themselves, which they did. Bev Froude mentioned that the refreshments (cookies & donuts) were there in honor of Anastasia Adriano's last meeting with the committee. She spoke about Anastasia having served well on their committee and everyone agreed and said they appreciated her good service. APPROVAL OF MINUTES May Minutes: There was a motion by Sue Carver, seconded by John Harris, to approve the May 20, 2009 meeting minutes, as presented. The motion carried as follows: AYES: Christopher, Anda, Adriano, Carver, Froude, and Harris NAYS: None ABSTENTIONS: [Ramaekers] EXCUSED: Caffall,Jelinek CCI MEETING MINUTES—June 17,2009—Page 1 of 5 1:\LRP1,N\M1rissa\CCI\2009\06-09\6-17-09 Mcetin Minutes C:CLclocx NEIGHBORHOOD NE'T'WORKS (Liz Newton/Joanne Bengston) Annual Meetings Follow Up Liz Newton, Assistant City Manager, distributed a hand-out containing notes from the open houses that had been held the previous week. She explained that she would speak about the Area 3 Open House and that John Harris and Patti Anda, steering committee members for Areas 10 and 11, would go over their respective areas. Liz explained that there were about 15 people at the Area 3 Open House held at Fowler Middle School on Thursday night. She said the people who attended were very engaged. The idea was to help the people who attended feel it was a worthwhile use of their time. Also, to make sure that follow-up happens. She said there were chart packs and a map where people wrote down what the "Rock in Your Shoe" was (in other words, small things that bugged them.) There were several things that had been written down. Liz went over a few of those such as graffiti, blackberry bushes encroaching on roadways, etc., and then shared some of the ideas the group had come up with for community building events e.g., an Ice Cream Social, a National Night Out, a Summer Creek Park Discussion, Community Gardening, a Survey Monkey, etc. She then turned it over to John to talk about Area 10. John reported that Area 10's Open House had taken place on Saturday afternoon at CF Tigard Elementary School. Approximately 10-12 people attended, including the Mayor and one of the Council members. He said they had big maps up so people could write down if they thought there was a problem at this or that corner. He said that was very helpful because people could circle their areas of concern. He reported there had been questions about the Neighborhood Network. He felt the time was well spent and that people were there because they were especially concerned with their particular area. They appeared to be glad to have a place to focus on their own area rather than trying to fix every problem in Tigard. Patti Anda reported that Area 11's Open House was held on Saturday morning at Mary Woodward Elementary. There were 20 — 25 people in attendance (a relatively high attendance). She noted that at the same time there was a school plant sale - which helped with the attendance. She said the Mayor was there, as well as some of the CCI members. She reported that it had been a good open house. Liz said Joanne Bengston [assistant to the City Manager and the Mayor] and she would go through the "Rock in Your Shoe" issues that citizens had noted. She said that would happen the very next day and that they would identify all the issues as to categories —whether they would fall under enforcement issues (like a rusty truck that had been noted), projects that CCI MEETING MINUTES—June 17,2009—Page 2 of 5 I:ALRPLN\Marissa\CCI\2009\06-09\6-17-09 Mceting Minutes CCLdocx might be eligible for the grant, or "activities". She said they would get the information back to the steering committee and let them put out the capital ideas for nominations for the giant program. Confirm Steering Committee Members Liz distributed copies of Neighborhood Network Steering Committee Membership applications. She had two of them— one for Area 3 (Brian Holman) and one for Area 5 (Genesee Jayasunya). She also distributed copies of the current Steering Committee Membership roster. She explained that each area needed a minimum of 4 members —up to 7 members maximum. Someone asked about the fact that the roster indicated just one member for 4 of the areas.Joanne explained that there would be a press release advertising those areas. In addition, something will be put in the next Cityscape to advertise those openings so those areas can also get enough representation for a steering committee. There was a motion by Sue Carver, seconded by Patti Anda, to approve the two applicants presented for Steering Committee Membership. The motion passed as follows: AYES: Christopher, Anda, Adriano, Carver, Froude, Harris, & Ramaekers. NAYS: None ABSTENTIONS: None EXCUSED:Jelinek, Caffall Grant Program Schedule Liz reminded them that the Neighborhood Network has a grant program. [To be eligible], there has to be an active steering committee and an annual meeting (which 3 of them have already had). The money ($25,000) was approved in the budget effective July 1st. She explained that people in the active neighborhood areas can nominate projects for grants and then they need to go through the application process. She said they need to give the steering committee time to get feedback from their members [people from the neighborhood] about what projects they would like to nominate. She said they're looking at a couple of months out before they would be revie-wing applications. They need time to go through the process. She said they will look to put it on the COI's September agenda. There was a question as to whether the CCI ,vill continue to meet on Wednesdays in the fall. They decided to wait until Marissa Daniels, staff liaison, gets back from vacation to talk about it, although all agreed that Wednesday looked to be the best night for them. CCI MEETING MINUTES—June 17,2009—Page 3 of 5 I:A1-RR1-N\Marissa\CCI\2009\06-09\6-17-09 Meeting Minutes CCI.docx Joanne reminded everyone that "Family Fest" would be held September 1Oth, 11th and 12th. She said there would be some fantastic new events for the 5th anniversary and that they have permission to hang banners across three of the City streets advertising it. The Mayor wants there to be a big push for this since it's a special year. There will be banners on 72nd, Durham, and Main St. CENSUS COMPLETE COUNT COMMITTEE PROGRAM (Darren Wyss) Darren Wyss, Senior Planner, passed around samples of what would be in the census packet. He noted that they had the choice of whether to order the brochure in 5 different languages or not. Also, whether or not to include those languages on the carry bag that they'd be handing out—which would raise the cost. Darren noted they would discuss the census program at thenext meeting when Marissa Daniels comes back. He said he wanted to make clear that the committee would not be responsible for going door to door but would be asked to help get the word out that if people didn't fill out the census information, someone would be knocking on their door. This will be discussed further at a future CCI meeting. CIVIC LEADERSHIP ACADEMY RECOMMENDATION (Basil Christopher) Darren distributed a memo that Chair Christopher had drafted for the Mayor and members of City Council regarding the Proposed Civic Leadership Academy. The CCI members read through it and had a short discussion regarding it. Connie said having something like this available would be very helpful to citizens who are thinking about civic leadership but aren't sure what it entails. Basil noted he didn't think this would need to be a full S weeks long but could probably be shorter than that. One of the members said she'd like to suggest that, should the pilot go well, the City consider offering it again at a later time and perhaps in a different language. Darren said he could add that into the language of the memo. There was more discussion about taking this to Council and the fact that it would be good experience for the CCI to take something to Council and to try to sway them. Basil noted in addition to the face value of the academy, it could also be considered an outreach to minorities who might not become involved otherwise. He also said he'd like Marissa to look at the memo and give her opinion on it. Basil asked that Darren make the changes to the memo they'd discussed and get the revised memo back to them for review. There was a general consensus that this be taken to Council in a Study Session, get their feedback - a feel for what they're thinking - and also schedule a Work Shop with them if they feel it's necessary. John Harris said his only concern is that it happens in a timely fashion. PROPOSED DEVELOPMENT CODE CHANGES (Darren Wyss) CCI MEETING MINUTES—June 17,2009—Page 4 of 5 I:A].RPI,N\Marissa\CCI\2009\06-09\6-77-09 Meeting Minutes CCLdocx Darren explained that over the past 10 years or so, Dick Bewersdorff, Planning Manager for Current Planning, has been collecting scrivener's errors and little disconnections within the code. He said they're finally taking about 50 to 55 of them through the process of correcting them. He said a couple of them had to do with City recognized neighborhood groups. He referred to the last page of their packet. He said in order to have consistent language throughout the code, to not get too specific — such as "neighborhood networks" or CIT's (which no longer exist) —to change any references such as these to "city recognized neighborhood groups". He added that it's good to be flexible. They all agreed that would be good. Darren asked for any comments. They commented that this simply broadens the definition and that's a good thing. This way, every time a name changes for one of these very similar groups, they won't have to do a code change. They all agreed. OTHER BUSINESS/ANNOUNCEMENTS • Darren said he was instructed to tell Patti that Mike Lueck is working on a Spanish CERT video. He's going to contact her on that. • And at the last meeting they'd talked about the Transportation Advisory Commission and increasing the membership from 7 to 9 - Marissa will take that to the Council when they're amending the bylaws in the next month or so. She will take that forward. • Also, at the last meeting, the CCI had asked about whether they have a grant to update the trail map. Darren had looked around and found we are going to be part of a Metro funded bike routes map. The entire metro area will have a community specific map — so they will have a bike routes map. The bike routes map will also have the regular trails on it— as well as bike lanes and "bike-able" streets. ADJOURNMENT Chair Christopher adjourned the meeting at 8:00 p.m. CCI MEETING MINUTES—June 17,2009—Page 5 of 5 I:AI,RPLN\Marissa\CCI\2009\06-09\6-17-09 Meeting Minutes CCLdocx City of Tigard y. Yk Memorandum 4W To: Mayor Dirksen and Members of City Council From: Basil Christopher, Committee for Citizen Involvement Chair Ike: Proposed Civic Leadership Academy Date: June 17, 2009 In the interest of providing Tigard citizens an opportunity to learn about local government, the Committee for Citizen Involvement (CCI) would like to propose that City Council consider offering a Civic Leadership Academy training program. It is envisioned that it would be similar to the current Citizen Police Academy program, where citizens learn about local law enforcement and its many activities. A Civic Leadership Academy would offer Tigard citizens an opportunity to learn more about local government and "how things work". The intent would be to develop more interest from the community to actively participate in community and neighborhood affairs. The training would provide participating citizens the opportunity for personal growth and knowledge and would help them become comfortable with local decision-making processes. It is reasonable to assume that some receiving training might be encouraged to take the next step and volunteer to take an active leadership role in their neighborhood or within the community. The CCI also feels such an academy would benefit the Tigard Neighborhood Networks program. It could provide the necessary opportunity for Tigard citizens to develop skills that are needed to bring about successful, well organized neighborhood groups. This, in turn, would help build a stronger overall community within the City of Tigard. The CCI hopes that the City Council, after considering the fiscal and staff resources needed, will direct the CCI to take on the task of developing a basic curriculum for an academy. The CCI would then bring a basic curriculum back to City Council to seek their review and direction before working with staff to develop a final curriculum for review and implementation. The CCI also sees the potential for possible expansion into other languages if the program is successful and the demand is present. Thank you for your time and consideration of the CCI proposal. CCI Proposed Leadership Academy 1 Page 1 of 1 i SELECTION CRITERIA Participation in the leadership program is open to persons living or working in Washington County.A maximum of 25 individuals will be selected to participate in the nine month program.Upon completion of the program,each participant will be required to organize at least one class for the following year's program. Selection will be based upon the following criteria: 1.A strong interest and commitment to serve Tigard beyond the training period. 2.The willingness to devote time to the program both in terms of attendance and field projects. 3.A demonstration of leadership skills and abilities on the job. 4.Demonstrate leadership qualities and potential as evidenced by community and organizational activities reflected within the application. 5.Ability to make a substantial contribution to the program both in terms of issues and projects,as well as networking with peers. 1 6,The ability to make the time and resource commitment required by the program. �. 7.Financial and time commitment of your employer or sponsoring organization, DOWNLOAD APPLICATION FORM HERE L I i l I i http://www.tigardareachamber.org/leadership.html 7/9/2009 Tigard Committee for Citizen Involvement Goals Update J u1v 9 2009 Goals Accomplishments 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter re + ® e a. Outreach to underrepresented groups Methods,CERT Program Underrepresented Groups Follow-up b. Respond to Council ad hoc requests City Transportation US Census Complete Count Committee Committee Program, Census Partner Support Program c. Evaluate public involvement plans Capital Improvement Plan, Main Street Green Street, Urban Forestry Master Plan, Downtown Circulation Plan, Street Maintenance Fee Transportation System Plan, Hwy 99W Projects d. Coordinate with CPO program e. Reach out to Tigard business community a. Neighborhood Network application review 16 Confirmed Steering 20 Confirmed Steering Committee Members,3 Committee Members,3 Active Steering Committees Active Steering Committees,3 Annual Events a. Present to City Council Brainstorm, Recommendation to Council iE mee - ee w 4 �Mmmm a. Tigard Chamber Shining Stars Banquet Development of Nomination Materials, Chamber Banquet to be held April 24,2009