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04/15/2009 - Packet r City of Tigard Committee for Citizen Involvement — Agenda r MEL MEETING DATE: Wednesday,April 15, 2009, 7:00-8:30 p.m. MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of building) 13500 SW Hall Blvd., Tigard, OR 97223 1. (Info) Welcome and Introductions 7:00-7:03 PM 2. (Action) Approval of March Minutes 7:03-7:10 3. (Action) Public Involvement Plan Review 7:10-730 • Transportation System Plan • Downtown Circulation Plan • Main Street /Marissa Daniels/ 4. (Info) Citizenship Awards 7:30-7:40 / Marissa Daniels and Liz Newton/ 5. (Action) Census Complete Count Committee 7:40-750 /Marissa Daniels/ 6. (Discussion) CCI Goal Update 7:30-8:00 /Marissa Daniels/ 7. (Action) Neighborhood Networks: 8:00-8:23 • Parent Resource Fair • Boundary Change • Enhancement Grant Program /Liz Newton/ 8. (Info) Other Business/Announcements/Next Agenda 8:23-8:30 Next meeting: • Wednesday, May 20, 2009, Library Second Floor Conference Room COMMITTEE FOR CITIZEN INVOLVEMENT AGENDA—April 15, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 CITY OF TIGARD COMMITTEE FOR CITIZEN INVOLVEMENT Meeting Minutes March 18,2009 1. CALL TO ORDER Committee Chair Basil Christopher called the meeting to order at 7:05 PM. The meeting was held in the Tigard Public Library, second floor conference room, at 13500 SW Hall Blvd. 2. ROLL CALL Members Present: Chairman Basil Christopher,Bev Froude, Sue Carver, Rex Caffall, Connie Ramaekers, Patti Anda, Gary Jelinek Members Absent: Anastasia Adriano,John Harris, Staff Present: Liz Newton,Assistant City Manager;Marissa Daniels,Assistant Planner; Duane Roberts,Project Planner;Mike Lueck, City Emergency Management Coordinator;John Floyd, Associate Planner Citizens Present: None 3. WELCOME AND INTRODUCTIONS John Floyd,Associate Planner introduced himself to the Committee and stated that he was present to talk about the Street Maintenance Fee Public Involvement Plan. 4. APPROVAL OF FEBRUARY MINUTES There was a motion by Sue, seconded by Bev, to approve the February 18, 2009 meeting minutes as presented. The motion carried as follows: AYES: Christopher, Froude, Carver,Ramaekers, Caffall NAYS: None ABSTENTIONS: Anda,Jelinek EXCUSED: Harris,Adrian CCI MEETING MINUTES—March 18,2009—Page 1 I:\LRPLN\Marissa\CCI\2009\03-09\03-18-09 Meeting Minutes CCU= 5. OUTREACH TO UNDERREPRESENTED GROUPS • METHODS • CERT PROGRAM Mike Lueck,Tigard's Emergency Management Coordinator is in charge of the City's Community Emergency Response Team (CERT) Program,which is the City's first program to be available in a second language, Spanish. Included in the monthly meeting packet was a handout describing CERT,in which citizens receive training to turn off utilities and put out small fires,perform simple triage and basic medical aid, basic urban search and rescue, and disaster intelligence collection to support first responder efforts and train teams to support the emergency response effort. Mike explained that the City is currently divided into CERT Team areas. Graduates of the program in Spanish will be integrated into the four teams. Patty asked if the Spanish version of the course would be the same length as the English version, and Mike replied yes. On April 25th at Shelter 3 in Cook Park,Mike will be conducting a continuing training opportunity where volunteers will spend the entire night in the park. Basil asked Mike about the success of the CERT program. Mike said they started small,with only seven students trained in the first class. Some of the people come for their own preparedness. Now, they are getting 20-25 people signed up for each new training session. As disasters around the world are being shown more on TV, and education about the effects of poor training is more common,he has noted an increase in the number of motivated folks. Connie said she believes the City does an excellent job of outreach for this program. Mike admitted that some of the shorter 2-hour trainings are not as well attended. For example, trainings focused on 72 hour preparedness.Yet, the current CERT Class has over 30 people signed up. Basil asked how many times per year the shorter classes were held, and how they are advertised. The 2-hour classes are held about four times a year, and advertised in Cityscape, on community bulletin boards,in the Tigard Times, and on TVCTV. Gary asked where the funding for the program comes from. Mike replied that the first year the program was supported by a Grant from FEMA. Now, the program is budgeted for each year under the Public Works budget process. Volunteers have really helped to keep the overall program costs low,Mike reported. Patti clarified that the Spanish program translations were funded by FEMA. CCI MEETING MINUTES—March 18,2009—Page 2 I:\LRPLN\Marissa\CCI\2009\03-09\03-18-09 Meeting Minutes CCU= Switching gears,Project Planner Duane Roberts introduced his role as the former CCI Staff Liaison. During his time with the Committee, one of their goals had been outreach to underrepresented groups. He asked the Committee if this was still the case, and it is. Duane passed out a handout titled, "CCI Goal: Improve Outreach to Under-Represented Community Groups." He then went over the first section,local outreach needs, and the following points were highlighted: • The City is becoming more diverse; • Latinos are the largest and fastest growing cultural group in Tigard—According to Census, 35% of Tigard Latino Households are linguistically isolated, meaning members over the age of 14 have trouble speaking English; • Tigard's Mayor is "seeking more involvement of all cultures in the City." Next, Duane discussed Tigard's existing outreach efforts: • The Tigard Library is very proactive in providing multi-cultural programs for our community. Last year,Duane attended the Everyone Reads Event at the Library which was very well attended and centered on Chinese-related topics. The Community Room was full for this event which included free dinner and a copy of the book. • In 2005,Duane planned a Cultural Heritage Festival that lasted over five hours and drew 250 people. Duane passed around copies of the flyer for this event. • In 2008, the Mayor and City Councilor Sherwood attended the St. Anthony's annual picnic. Duane passed around photos from the event. This picnic focuses on bringing together three Hispanic,Vietnamese, and English speaking members of the church. Additional efforts are detailed on the handout. Duane admitted that there are not many other outreach techniques being used by other jurisdictions. He said,you'd think other cities have additional outreach methods they are using, but many programs are very low profile or nonexistent and most center on building cultural awareness. Annual cultural diversity awards are most popular, also City-sponsored cultural heritage celebrations. There is not a lot of Spanish language content on City web pages or in newsletters. Providing a newsletter in Spanish was the number one recommendation of a Woodburn diversity panel member from a few years ago. Marissa offered that the City does offer bonuses for public employees who speak Spanish. In conclusion,Duane went over his recommended techniques for facilitating outreach to underrepresented groups. In short, this includes: • Continue existing awareness and appreciation programs and activities; • Include cultural diversity awards as part of new Citizen Recognition Program (Cross- cultural awareness was included in the new Exemplary Citizenship Awards); CCI MEETING MINUTES—March 18,2009—Page 3 I:\LRPLN\Marissa\CCI\2009\03-09\03-18-09 Meeting Minutes CCU= • Spanish Language content in Cityscape and online; • Free on-site Spanish language classes for City staff who deal with Spanish speakers; • Leadership Development Program (Civic Leadership Academy); • Host conference on race and ethnicity involving elected and community leaders to focus attention and awareness (more controversial). Patti added an additional idea for outreach; she suggested offering the Citizen's Police Academy in Spanish. Liz thought this was a great idea. Patti works as a volunteer at a free dental clinic, and noted that many of the people she comes into contact with do not have benefits. She suggested that an additional cause of under involvement is that members of this community do not have any paid time off. Basil asked what the CCI could do to assist Duane in his efforts. Duane suggested these were all ideas for the committee to consider in their future work program. Basil said he liked the idea of holding a conference.They do it for state employees, and get about 600-800 people to attend each year. He has been once, and found the information very helpful. Basil asked the Committee if they had any additional questions for Duane or Mike. Patti asked Mike about the Spanish version of the CERT recruitment video, and Mike said that it is in the works. One thing he is taking away from this conversation is the possibility of putting together some Spanish language web content. 6. CITY TRANSPORTATION COMMITTEE Marissa introduced this agenda item. Council expressed interest in forming a Citizens' Transportation Advisory Committee (CTAC) to advise it on transportation matters. This discussion arose from awareness that Tigard and the rest of the Portland Metropolitan Region face many current and future transportation challenges. Furthermore,it was thought that a new transportation advisory committee would be beneficial by serving as a standing advisory body and a forum for citizen participation. Instead of forming ad-hoc transportation committees on a fairly regular basis, a standing committee would provide a dependable "go- to" source of advice and citizen engagement opportunities. On October 28, 2009 City Council directed staff to develop a formal proposal to form a CTAC for its consideration. Council discussed this proposal on January 20, 2009 and will make a final decision on March 24, 2009. The CCI was requested to review staff's proposal included as Attachment 3 in the March Agenda Memo and make a recommendation to Council regarding the formation of a City Transportation Committee. Marissa went over the draft Transportation Committee bylaws pointing out: • The Committee will be charged with advising the City Council and staff regarding planning and development of a comprehensive transportation network for Tigard; CCI MEETING MINUTES—March 18,2009—Page 4 I:\LRPLN\Marissa\CCI\2009103-09\03-18-09 Meeting Minutes CCU= • The Committee shall consist of seven members who are residents of Tigard or own businesses or property within the City; • Two members should have primary management responsibility for businesses within Tigard; • Five members should be residents who represent a cross-section of interests in the community at large, • Effort should be made to recruit a youth member and a person with an interest in alternative transportation modes; Basil asked if nine members, as opposed to seven would be more appropriate. At any given time, two members may not be able to make a meeting. Gary asked what the selection age of the youth representative would be. Basil, adding to this question, asked if the youth representative needed to be a driver. Rex said that it would not hurt to grow youth members into the Committee. He thinks a fourteen or fifteen year old could give valuable input as well. Basil suggested this youth member could be interested in studying engineering. The CCI agreed to recommend the formation of a Transportation Committee as presented. 7. STREET MAINTENANCE FEE PUBLIC INVOLVEMENT PLAN The street maintenance fee (SMF) is a monthly user fee designed specifically for use in the maintenance of existing City streets. The fee was recommended to City Council by a citizen task force, and established through Ordinance No. 03-10 on November 18, 2003. The monthly fee charges for residential and non-residential users of the street system are billed through the City's bi-monthly utility billing system. First, Marissa pointed the Committee to the March Agenda Memo describing the Committee's role in Communication Plan review. Last month City Engineer, Gus Duenas, spoke to the CCI about Council's desire to have an expanded outreach program for the Street Maintenance Fee.John shared that this Public Involvement Plan incorporates the CCI's suggestions with an internal team's suggestions about public outreach. John briefly went over the Public Involvement Tools matrix included in the Street Maintenance Fee Public Involvement Plan. Bev shared that she is a member of the Transportation Financing Strategies Task Force, and people on that committee really found the new materials to be an eye-opener. Lots of people CCI MEETING MINUTES—March 18,2009—Page 5 I:\LRPLN\Marissa\CCI\2009103-09\03-18-09 Meeting Minutes CCU= did not have prior knowledge of street maintenance. Rex,who is also a Task Force Member, agreed that the presentations were no longer in "Engineer-ese." Gary asked if, as part of the public education, a conversation about how roads are degraded would be included. Marissa said yes, that she and other members of staff are learning a lot about streets through this process. Basil noted that he does not feel we are asking people to pay too much. He asked what the City's share of the state gas tax was currently being used for.John responded that much of that money is spent on the operation and maintenance of street lights. Rex pointed out that as the price of gas fluctuates, so will the amount of tax collected. Basil asked if the Street Maintenance Fee will stay in place if some new source of funding comes up.John said that this would be determined by the availability of additional funds. Gary asked more about what is funded by the Street Maintenance Fee. Restriping after paving? Yes. Widening? No. Rex asked if there was going to be a set-aside for exemptions or fee reductions -vacant units, disabled Veterans, job loss protection. At this time,John shared, no set-asides have been included in the proposal. Gary asked about the process being used to adopt a fee increase.John shared that Council could adopt the increase without a vote of the community. Basil noted that he appreciates Council's willingness to put this decision on hold to allow for additional citizen input. There was a motion by Rex, seconded by Sue, to approve the Street Maintenance Fee Public Involvement Plan as presented. During discussion, it was noted that the vote is on the Public Involvement Plan, not endorsing the fee increase. The motion carried as follows: AYES: Christopher, Froude, Carver,Ramaekers, Caffall,Anda,Jelinek NAYS: None ABSTENTIONS: None EXCUSED: Harris,Adrian 8. URBAN FORESTRY MASTER PLAN PUBLIC INVOLVEMENT UPDATE Gus began by explaining that the Transportation Financing Strategies Task Force (TFSTF) originally recommended the Street Maintenance Fee because there was a big backlog of street maintenance projects. The fee went into effect on April 1, 2004, and for the first few years the City was able to get by with the additional funding. CCI MEETING MINUTES—March 18,2009—Page 6 I:\LRPLN\Marissa\CCI\2009\03-09\03-18-09 Meeting Minutes CCU= 9. NEIGHBORHOOD NETWORKS: • CONFIRM STEERING COMMITTEE MEMBERS • BOUNDARY CHANGE • ENHANCEMENT GRANT PROGRAM Two steering committee applications were included in the March meeting packet. Liz passed out one additional application for the Committee to review: • Larry Daw,At-Large Member—Area 3 • Cheryl Vezey,At-Large Member—Area 3 • Jeremy Audritsh,At-Large Member—Area 10 There was a motion by Rex, seconded by Sue, to confirm Larry Daw, Cheryl Vezey, and Jeremy Audritsh as steering committee members for their respective committees. The motion carried as follows: AYES: Christopher, Froude, Carver,Ramaekers, Caffall,Anda,Jelinek NAYS: None ABSTENTIONS: None EXCUSED: Harris,Adriano Marissa gave a brief update on the large boundary change the Committee will be considering at their April meeting. So far, she received a letter of support for each boundary change being proposed, and one letter against the switch. All correspondence will be included in the April meeting packet. Liz revised the grant application materials based on a suggestion by Executive Staff to remove the $50,000 limit from the front of the application materials. Also, the form was rearranged to reflect the changes desired by the CCI at the February meeting. Liz suggested the Committee revisit the forms next month. 11. OTHER BUSINESS/ANNOUNCEMENTS/ NEXT AGENDA The following items were pointed out under other business: ■ Connie is working with the Tigard Turns the Tide Community Coalition to plan their first annual Tigard H.E.A.L.T.H. Fair. She passed out information to the Committee about the event. This Fair will include Latino outreach, bike safety, laser tag, a rock wall, bounce house, Latino dancers, massages, etc. Announcements: ■ Citizenship Award materials are available online at http://www.ti,gard- or.gov/city hall/city council CCI MEETING MINUTES—March 18,2009—Page 7 I:\LRPLN\Marissa\CCI\2009\03-09\03-18-09 Meeting Minutes CCU= Next Agenda: ■ Development Code Changes ■ Hwy 99W Public Involvement Plan ■ Urban Forestry Master Plan Citizen Involvement Update ■ Comprehensive Plan Final Citizen Involvement Report ■ Outreach to Underrepresented Groups 12. ADJOURNMENT Chair Christopher adjourned the meeting at 8:44 pm. CCI MEETING MINUTES—March 18,2009—Page 8 I:\LRPLN\Marissa\CCI\2009103-09\03-18-09 Meeting Minutes CCU= Public Involvement Plan Tigard Transportation System Plan I. Introduction Background The City has received funding from the state's Transportation and Growth Management program to update its Transportation System Plan (TSP). The City's TSP acts as the community's transportation master plan for the next 20 years and work has just begun on the one year project. The update is needed as the current TSP relies on assumptions, traffic counts, and other data that are more than 10 years old,while the transportation picture has changed significantly due to urban growth, changes in regional and state policy, and urban growth boundary expansions. City residents have also consistently ranked traffic congestion as a concern in various surveys and City leaders are looking for alternatives to ease congestion. Project Purpose An updated TSP provides the community with: ■ A blueprint for transportation investment ■ A coordination tool with regional and state agencies and local jurisdictions ■ An important component of prudent and effective land use choices ■ A means to prepare for future growth in Tigard and the region ■ Answers to existing and future transportation needs related to bicycles, pedestrians, transit, vehicles, freight, and rail Public Involvement Plan Components The Tigard Comprehensive Plan Citizen Involvement section is divided between two goals: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Thus, the Communication Plan breaks down each phase of the process and speaks to the ways in which citizens and stakeholders can participate, communicate, and receive information about the Transportation System Plan update. Key Players Project Management Team The Project Management Team (PMT) will consist of representatives from the City, Consultant, and Oregon Department of Transportation (ODOT). The PMT will steer project activities and provide strategic and technical input. Technical Advisory Committee The Technical Advisory Committee (TAC) will be composed of representatives from public agency stakeholders near Tigard that will meet to review and provide input on the TSP update. The TAC will include representatives from Tigard, ODOT,TriMet,Metro,Washington County, the Oregon Department of Land Conservation and Development, City of Beaverton, City of Tualatin, City of Durham, and Tualatin Valley Fire and Rescue. Citizen Advisory Committee The Citizen Advisory Committee (CAC)will be composed of citizen stakeholders including, but not limited to, residents,property owners, and businesses that will meet to review and provide input on the TSP update. Staff The role of staff will be to facilitate the CAC and TAC meetings, public forums, and an open house. City staff will also participate on the Technical Advisory Committee and the project management team. Committee for Citizen Involvement The role for the Committee for Citizen Involvement is to review the form and process of City communications with its residents. This Committee will have an opportunity to review the Communication Plan at the outset of the project, and will monitor citizen involvement throughout the process. Schedule This project is expected to run the full calendar year of 2009. II. Project Phases Phase 1: Project Launch Tasks: a. Approve Communication Plan b. Get the Word Out c. Consultant Hired Phase 2: Define Current Conditions Tasks: a. Background and Information Documents b. Draft Issues Report c. Final Issues Report d. Draft Needs and Deficiencies Report a. Final Needs and Deficiencies Report Phase 3: Data Analysis Tasks: a. Systems Solutions Report b. Draft Facilities Plan Phase 4: Draft Plan Tasks: a. Draft Updated TSP b. Draft Implementation Strategies c. CIP Project List Phase 5: Plan Adoption Tasks: a. Planning Commission b. City Council Phase 6: Implementation and Monitoring III. Project Schedule Phase 2: Phase l: Phase 3: Phase 5: Project Define Data Phase 4: • plan Launch Current Analysis • Draft Plan • gdoption 0 Conditions IV. Public Involvement Tools matrix Phase 1: Project Launch Involvement Tools Comprehensive Plan Policy CAC Recruitment Participation Cityscape Article Information Develop Website Information ListSery Messa e Communication 7 JOE- Involvement Tools Comprehensive Plan Policy CCI Meeting Participation CAC Meeting#1 Participation TAC Meeting#1 Participation Public Forum #1 Participation Cityscape Article Information Update Website Information Listsery Message Communication 777Meeting ent Tools Comprehensive Plan Policy Meeting#2 Participation #2 Participation Public Forum #2 Participation Cityscape Article Information Update Website Information Listsery Message Communication Phase 4: Draft Plan Involvement Tools Comprehensive Plan Policy CAC Meeting#3 Participation TAC Meeting#3 Participation Open House Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Listsery Message Communication Phase 5: Plan Adoption Involvement Tools Comprehensive Plan Policy Planning Commission Public Hearing Participation City Council Public Hearing Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Listsery Message Communication Phase 6: Implementation • Monitoring ANNEW Involvement Tools Comprehensive Plan Policy City Council Review Participation When Updates are Required: Information, Communication • Form CAC • Advertise in Cityscape • Send Message to Listsery Public Involvement Plan Tigard Downtown Circulation Plan I. Introduction Background The Tigard Downtown Improvement Plan (TDIP) found one of the major constraints for the development of Downtown to be the lack of connectivity-which impedes pedestrian,bicycle, and vehicle circulation in the Downtown. Barriers to connectivity include block size, the rail line, Highway 99W and Fanno Creek. The Downtown Circulation Plan will address these constraints and be adopted as part of the Tigard Transportation System Plan (TSP). The Circulation Plan will include: 1. A map specifically identifying the recommended location of Downtown streets and pedestrian pathways within the Downtown Urban Renewal District. The conceptual street network was illustrated in the Tigard Downtown Future Vision. This map, as well as the Downtown Streetscape Design Plan,will be used as starting points in the development of a recommended map. The recommended network will be consistent with street connectivity standards contained in the draft Downtown Development Code. 2. A range of flexible, street functional classifications and street cross-sections to address the elements of lane width, on-street parking,bicycle lanes,planting strips, sidewalks, shoulder, street trees, and medians for each functional street classification (i.e. collectors,local streets, etc.). 3. A transportation engineering review of the recommended new Downtown transportation network. The review will utilize existing conditions and future projections of traffic volumes and intersection turning movements. 4. An assessment of how new transportation connections will affect: a. The value of properties impacted; and b. The value of properties in the Urban Renewal District as a whole. Purpose The City's objective is the completion of a plan for vehicle,pedestrian, and bicycle circulation in the Downtown Urban Renewal District which implements the community's planning vision. The purpose of the plan is to: ■ Implement a transportation network with improved connectivity and provide the basis to obtain rights-of-way for the network as new development occurs over the next fifty years. ■ Establish street standards which will lay the foundation for vibrant, active,pedestrian- friendly streets which accommodate anticipated uses and allow traffic to move appropriately within the district. I:\LRPLN\Marissa\Public Involvement\Downtown Circulation Plan\4-14-09 Art 2 Downtown Clrc.docx 1 Public Involvement Plan Components The Tigard Comprehensive Plan Citizen Involvement section is divided between two goals: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Thus, the Communication Plan breaks down each phase of the process and addresses ways in which citizens and stakeholders can participate, communicate, and receive information about the Downtown Circulation Plan. Key Players City CenterAdvisory Commission The Advisory Commission's role is to provide comments and suggestions on the development and implementation of an Urban Renewal Plan for improving the downtown area.The Commission will review the Circulation Plan as it is developed and make a recommendation to the Planning Commission. Stakeholders For this project, stakeholders are divided into two categories: • "Downtown": Business owners,property owners,residents, and civic leaders from within the downtown urban renewal district. This includes stakeholder/leadership groups, such as the Tigard Central Business District Association and the Chamber of Commerce, along with business and property owners in the area. Potential issues may include impacts on property values from right-of-way acquisition, street utility improvement costs, decreased or enhanced business viability, and opportunities for customer access. • "Tigard Citizens": Outreach to residents and business owners in other parts of the City, including the Neighborhood Network program. Staff The role of staff will be to facilitate the CCAC meetings, the Committee for Citizen Involvement (CCI) meetings, and the open house. City staff will also participate in the review of materials provided by the consultant. Committee for Citi.Zen Involvement The role of the Committee for Citizen Involvement is to review the form and process of City communications with its residents. This Committee will have an opportunity to review the Communication Plan at the outset of the project, and will monitor citizen involvement throughout the process. I:\LRPLN\Marissa\Public Involvement\Downtown Circulation Plan\4-14-09 Art 2 Downtown Circ.docx 3 Schedule This project is expected to run through November 2009. II. Project Phases Each of the following phases will have a citizen engagement component (see Tools Matrix on next page): Phase 1: Project Launch Tasks: a. Approve Communication Plan b. Get the word out c. Hiring of Consultant Phase 2: Define Current Conditions Tasks: a. Review Past Work b. Present Issues and Findings Phase 3: Develop Draft Plan Tasks: a. Develop Draft Circulation Map and Street Sections b. Staff Review Phase 4: Draft Plan Review Tasks: a. Traffic Engineering Review b. TSP Consultant Review Phase 5: Plan Adoption Tasks: a. City Center Advisory Commission Recommendation b. Planning Commission Work Sessions and Public Hearings c. City Council Work Sessions and Public Hearings Phase 6: Implementation and Monitoring III. Project Schedule I:\LRPLN\Marissa\Public Involvement\Downtown Circulation Plan\4-14-09 Art 2 Downtown Clrc.docx 4 0 Phase 1: Phase 2:Define Phase 3: Phase 4: Phase 5: Project0 unrent Develop _ Draft Plan Plan Launch Conditions Draft Plan 0 Review 0 Adoption IV. Public Involvement Tools Matrix ProjectPhase 1: Involvement Tools Comprehensive Plan Policy CCAC Meeting Participation CCI Meeting Participation Stakeholder Meeting Information Develop Website Information ListSery Message Communication Involvement Tools Comprehensive Plan Policy CCAC Meetin Participation Cityscape Article Information Update Website Information Listsery Message Communication Involvement Tools Comprehensive Plan Policy CCAC Meeting Participation Open House Participation Cityscape Article 7 Information Update Website Information Listsery Message Communication Involvement Tools Comprehensive Plan Policy CCAC Meeting Participation Comment Period Participation Update Website Information Press Release-NN Websites Information Listsery Message Communication 7Hearing • ';vement Tools Com rehensive Plan PolicPlanning Con Work Sessions and PublicParticipation City Council Work Sessions and Public Hearing Participation I:\LRPLN\Marissa\Public Involvement\Downtown Circulation P1an\41409 Art 2 Downtown Circ.docx 5 Cityscape Article Information Update Website Information Press Release-NN Websites Information Ustsery Message Communication Phase 6: Implementation I:\LRPLN\Marissa\Public Involvement\Downtown Circulation Plan\4-14-09 Art 2 Downtown Circ.docx 6 Public Involvement Plan Main Street Green Street Project I. Introduction Background Staff is laying the groundwork to retrofit Main Street to full green street standards from the railroad tracks to Pacific Highway (99W) opposite Johnson Street,in downtown Tigard. This project includes widening of sidewalks and reconfiguration of Main Street to create a pedestrian friendly atmosphere and to demonstrate good environmental stewardship. There will be a strong pedestrian emphasis with wider sidewalks,landscaping,new street lighting, and native street trees. The green aspect includes sustainable elements such as brick pavers and pervious areas where storm runoff can infiltrate naturally, as opposed to being piped underground. The design is part of Tigard's overall sustainability theme throughout the downtown. This project is possible due to an unprecedented$2.54 million in grant funds awarded to Tigard. The main features include redirection of stormwater runoff from a piped system to a surface treatment system located along the sidewalk and parking areas, and planting of wide canopied native street trees. The finished product will improve vehicular, bicycle,and pedestrian circulation which will encourage local traffic to enter the downtown area, supporting local businesses, and discourage Highway 99W traffic from using Main Street as a high traffic bypass. Project Purpose The project is intended to retrofit the southern half of Main Street, from Highway 99W to the railroad corridor, to full green street standards and provide a multi-modal corridor to serve the downtown area. These changes will help create a more distinctive town center for Tigard and create an identity for the downtown. The green street design is one of the key catalyst projects identified in the Tigard Downtown Improvement Plan and is intended to stimulate new development in the downtown. Communication Plan Components The Tigard Comprehensive Plan Citizen Involvement section is divided between two goals: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Thus, the Communication Plan breaks down each phase of the process and speaks to the ways in which citizens and stakeholders can participate, communicate, and receive information about the Street Maintenance Fee Increase. Key Players City CenterAdvisory Commission The Advisory Commission's role is to provide comments and suggestions on the development and implementation of an Urban Renewal Plan for improving the downtown area.Tigard's downtown is defined as the area bounded on three sides by Hwy. 99, Hall Boulevard, and Fanno Creek. Committee for Citizen Involvement The role for the Committee for Citizen Involvement is to review the form and process of City communications with its residents. This Committee will have an opportunity to review the Communication Plan at the outset of the project, and will monitor citizen involvement throughout the process. Stakeholders For this project, stakeholders are divided into three categories: • "Downtown": Business owners,property owners,residents, and civic leaders from within the downtown urban renewal district. This includes stakeholder/leadership groups such as the Tigard Central Business District Association, the Neighborhood Network Area encompassing downtown, and business and property owners in the area. Their primary issues will be potential loss of parking,business viability, customer access and right-of-way acquisition. • "Environmentalists": This consists of citizens (and in some cases non-citizens) with strong concerns about environmental protection,including interest groups such as the Tualatin Riverkeepers. This group will be most concerned with the environmental/design impact and project transparency, along with construction timelines. • "Tigard Citizens": Because the green street design is one of the key catalyst projects identified in the Tigard Downtown Improvement Plan, additional outreach to residents and business owners in other parts of the City will be important. Staff The role of staff will be to facilitate the CCAC and CCI meetings. City staff will "pound the pavement" on Main Street and engage stakeholders in one-on-one dialogue , listen to concerns, and provide continuous opportunities for involvement. Schedule Project Completion i II. Project Phases Phase 1: Project Launch Tasks: a. Approve Communication Plan b. Set the Message c. Develop the Script d. Get the word out Phase 2: Project Kickoff Tasks: a. Consultant Hired b. General Outreach Phase 3: Concept Phase Tasks: a. "Take it to Main Street" b. Outreach/Comment Period Phase 4: Design Phase Tasks: a. Farmers Market Outreach III. Project Schedule PhasePhase Phase Phase 1: 2: 3: 4: ProjectProject Concept Design Launch Kickoff Phase Phase IV. Public Involvement Tools matrix 7 Involvement Tools Comprehensive Plan Policy CCAC Meeting Participation CCI Meeting Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Main Street Post Card Information ListSery Message Communication Main Street Business Visits Communication Involvement Tools Comprehensive Plan Policy CCI Meeting Participation Farmers Market Participation Speakers Bureau: TCDBA,Tigard Chamber, etc. Participation Cityscape Articles Information Update Website Information Displays (Library, City Hall,PW) Information Neighborhood Network Websites Information Follow-up Business Visit Communication Ustsery Messages Communication Comment Period Communication Involvement Tools Comprehensive Plan Policy CCAC Meeting Participation CCI Meeting Participation "Take it to Main Street Event" Participation City Council Workshop Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Ustsery Message Communication Involvement Tools Comprehensive Plan Polic CCAC Meetin Participation City Council Meeting Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Ustsery Message Communication V. Materials • Brochures • Factsheets • Flyer • Cityscape Articles • Website • Signs • Press Releases • Progress Bulletins VI. Key Messages 1. Regreening Main Street 2. Investing in Downtown I ' i Cit •1 • Zen • ship Pronunciation: \si-t.—zan-ship\ Function: noun 1 the status of being a citizen 2 a: membership in a community, (as a college) b: the quality of an individual's response to membership in a community (:Merriam-Webster) Tigard's City Council believes it is important to recognize and honor those of you who help to make our community,"A place to call home."We're looking for those who have dedicated their time and energy to help make Tigard such a wonderful place to live,work,and plat: Do you know someone who exemplifies the spirit of citizenship in Tigard?The Exemplary Citizenship Awards are presented to those who have made positive contributions to our city-and neighborhoods over the past year.Winners yvill be honored during the Tigard Chamber of Commerce annual Shining Stars Banquet. Exemplary Citizenship Award recipients will be chosen based on the following criteria.Recipients must exemplify a commitment to the community by: Implementing and/or assisting in the implementation of outstanding projects,programs,or services; Enriching and revitalizing our community and neighborhoods; Demonstrating responsiveness,creativity,and civic values; — Promoting cross-cultural awareness. Please attach a one page written narrative telling us why this nominee should receive an Exemplary Citizenship Award. Please address all of the criteria listed above in your narrative.The selection committee,made up of representatives from City Council,the Committee for Citizen Involvement,and staff,N,611 not review additional pages. The Vvard,%-ill be presented at the Tigard Chamber's annual Shining Stars Banquet on April 24,2009. For more information,please contact\larissa Daniels at 503-718-2428 or marissa@tigard-or.gov. The deadline for submission is S p.m.on Marcb 27,2009. City' of Tigard 13125 Ste'Hall Boulevard•Tigard,OR 97223. 503-639-4171 •wwwtigard-orgov i 2 I I ' NOMINATION FORM Name of Nominee: Telephone: �3 '7j-1 C Street address: 1�{pa 5VJ lech CPine( O�. k55 Cin-: ��gacd o1Z gj aa3 �car��: rah: Email Address: bob @ ac5 bk . c0m Please select one award category: ❑ Individual... A City resident using his/her own knowledge,talent,and resources to effect change. Neighborhood,Business,or Organization... A neighborhood, Homeowners association,or a Tigard business or organization using their knowledge,talent,or resources to effect change. PLEASE ATTACH A ONE PAGE WRITTEN NARRATIVE telling us why this nominee should receive an Exemplary Citizenship Award. PLEASE ADDRESS CRITERIA in your narrative.The selection committee,made up of representatives from City Council,the Planning Commission,Committee for Citizen Involvement,and staff,will not review additional pages. Nominated by: C3�M ""O\ Telephone: 50- 11 1�- a 5�o I sw �� d Street address: vb\- 6 oo\ J cif": Email address: The deadline for submission is S p.m.on March 27,2009. s Citi' Of Tigard 13125 SW Hall Boulevard•Tigard,OR 97223. 503-639-4171 •www.tigard-orgov Date: March 17, 2009 Re: Tigard 2009 Exemplary Citizen Award Submitted by: Jim Wolf, Public Information Officer, Tigard Police Department When it comes to exemplary citizenship, one member of the Tigard business community stands above others. Mr. Bob Brown, President of ACS Testing Inc. has demonstrated his creative prowess when it comes to finding a method to match the needs of the community. I am referring to Bob's design and implementation of a program to provide a bicycle to children in Tigard that would likely not have the opportunity to own one. Based in part on his own childhood that cast memories of difficulties and lack of basic needs such as a bicycle, Bob was able to engineer a program with cooperation and support from not only his employees, but also customers and vendors alike. Using the Tigard Police Department as the medium to help reach children in the community, Bob's organization was able to provide over 100 bicycles to Tigard children this past holiday season. I would also like to point out that the previous year, in its inaugural stage. another 50 children were made happy as recipients of a new bicycle and helmet. i Bob took his own bitter-sweet memories of childhood and turned that into an opportunity for many children. Bob partnered with the Tigard Police Department in efforts to help identify the recipients of a bicycle. Tigard Police orchestrated an essay contest supported by the Tigard-Tualatin School District. 100 children were selected from the 600 plus essays voluntarily submitted. Needless to say, Bob's dream to match a bicycle to a child had come to fruition. On December 6th, 2008, over 100 children along with their families were invited to the Tigard Public Works Auditorium to pick up their new bicycle and helmet. The day was filled with excitement which abounded from start to finish. Numerous ACS Testing employees intertwined with the throng of Tigard residents on hand to help celebrate the children's successes and ultimately their dream - a new bike for Christmas! But the child's wish list was not complete until each child also received and was properly fitted with a new bicycle helmet. The needs of children can often span a continent and some of their seemingly simplest of wants at times, cannot be met. Through Bob's program, children representing diverse cross-cultural and socio-economic backgrounds were able to come together and celebrate their own personal achievements. And it sure didn't hurt that the children pedaled away on their own new bicycle. Once again, Bob's commitment to the youth in Tigard was clearly evident. He took an idea and made it reality. He touched countless children through his goodness and generosity. Above all, the creative approach Bob took to achieve his goal cannot be overstated. 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N -0 -0 V v, U -O - 6 �• ro � w - Q V -O ZD V U March 3, 2009 City of Tigard Dear Resident, Tigard City Council wants to involve citizens as partners to address neighborhood issues and facilitate communication on community issues. Out of that desire, a Neighborhood Network has been developed. Although citizens in the City view some issues from a citywide perspective, more often issues that affect citizens on a day-to-day basis are unique to their neighborhood. The purpose of the Neighborhood Network is to involve citizens as partners in addressing their neighborhood issues and strengthen connections between neighbors and the City. The City is divided into 13 geographic areas around elementary schools and major transportation routes. In an effort to make the boundaries of Areas 3 and 5 more logical, City staff is proposing to move your property from Neighborhood Network Area 5 to Area 3.Attached to this memo are two maps. The first map shows the current Neighborhood Network boundaries. The second map shows the change as proposed by staff. The Committee for Citizen Involvement (CCI) initiated this change, noting that Highway 99W should be the dividing line between Areas 3 and 5. City staff is asking for your input regarding the switch from Neighborhood Network Area 5 to Area 3. Tigard's CCI will make the final decision about the boundary change on April 15, 2009, and they would love your input. If you have objections to the change,please send your written comments either by mail or email before April 6, 2009 to: Marissa Daniels 13125 SW Hall Blvd Tigard, OR 97223 marissa a tieard-or.gov The CCI meetings are open to the public and will begin at 7:00 pm in the Tigard Library Second Floor Conference Room if you'd like to attend. For more information on the new Neighborhood Network program,please visit http://-,v%xw.tigard- or.gov/community/neighborhood/. Thank you, 'uaLS Ct'` Marissa Daniels,Assistant Planner 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 0 www.tigard-or.gov Z t5 ¢ m -4.-AO O E i° .7e -0 =O (0 m gF Vii;�S on c z co y�g k33 �c F 8C 0 ONZ[ 3AY LO t t 2 m 4 z 0'H MIS 11 01,19 IIYH oa c bn8N33b� Lu 9b F a SS z O N bK dpi M O3$4 'Jbd r ` Na � 3" 1SlLL N ;f r od . r 3 A H.LSZL Tom _1 GA/,RpE F z o _ f f �e .Chi 5 3AY HIM s 6 a - Cf - - Od dL A 3AVIU & o € � 0 � _. o n r 7 Xz o #f Z m n 0 ANLL 3" / 3! t z O Iqm S f� aA18 1,VH s QO {' ` SP °bnBN33b9 �m a {` moi/ � & coiti �Y Z o bk Cd, Z7 D 3AV 1S tit Y N Vow °d LL 3AV High Tom Z "'ROE r z ° O y�A a h 1� 3AV MSEC s Z M J TOM W W m tP; °d d6 O 3AV HiM Marissa Daniels From: Estes, Alice [Alice.Estes@providence.org] Sent: Monday, March 09, 2009 3:54 PM To: Marissa Daniels I live at 9430 sw north dakota just across greenberg from section 3 and would really rather be in that section instead of 5 which really is across 217. I think it is a good idea to move our neighborhood into section 3. We share the same problems. thanks alice estes DISCLAIMER: This message is intended for the sole use of the addressee, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message. i Marissa Daniels From: Hinton, David E. [David.Hinton@sci-us.com] Sent: Tuesday, March 10, 2009 8:48 AM To: Marissa Daniels Subject: Neighborhood Networking Attachments: image001.gif; image002Jpg Good Day, I have received your letter in regards to the change from 4 to 3 1 am ok with that. If I can be of service please let me know. Thank You. David E. Hinton General Manager Young's Funeral Home Pegg, Paxson Springer National Cremation Service david.hinton@sci-us.com Office 503-639-1206 Cell 503-956-3566 Efax 503-328-7012 www.youngsfuneralhome.or� www.nationalcremation.com l�l�IIIC�' 1 Marissa Daniels From: Stevie Viaene [stevie.viaene@gmail.com] Sent: Monday, March 09, 2009 7:31 AM To: Marissa Daniels Subject: Neighborhood boundaries Hi Marissa, I live in 5 under the old map - and would be switched to 3 in the new map. Makes total sense to me, but I would like to know if someone had a good reason for the original convoluted boundary in the first place. Just looking at it on paper the new boundaries seem totally logical, and when I go out to walk/bike around the neighborhood - the only physical divider would be the railroad tracks. Stevie Viaene "Life is either a daring adventure or nothing." Helen Keller i Marissa Daniels From: Kate [kasmith@verizon.net] Sent: Sunday, March 08, 2009 12:40 PM To: Marissa Daniels Subject: Revised Boundary Change I live on Hall Blvd. and I think the City's proposed change to Network Area 5 and 6 makes sense. The current Area 5 places us in an area populated mostly by businesses and crosses Hwy 217. The proposed change will place those of us living on Hall Blvd within a network more closely approximated to our neighbors. Thanks for the opportunity to comment. Kate Smith 503-310-9034 1 Page 1 of 2 March 13, 2009 Ms. Marissa Daniels Assistant Planner City Of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 RE: Comment on proposed revised Neighborhood Network Boundaries Dear Ms. Daniels, My home on SW 92nd Ave. is essentially in the center of the "NW finger' of current Neighborhood #5 which you are advocating adding to Neighborhood #3. 1 have resided in that location for approximately 6 years. On the surface, your proposal to add my area to Neighborhood #3 appears to be a logical one, an expedient remedy to sever the finger and make all the boundaries more regular in shape. But if you will re- examine factors other than perimeter shape, I maintain that there is little justification to make this transfer. I'm not conversant with the original criteria used to establish the existing neighborhood boundaries. But I assume the character and zoning, streets and connectivity, schools, and social & other ties within each neighborhood played a big part in the manner in which boundaries were established. If these neighborhood boundaries are to indeed serve some real purpose as representative of the citizens living within each, then I feel your proposed revision is not the proper one. Other than our junior high and high school children attending schools in other neighborhoods (elementary students go east to neighborhood #4), we have absolutely no ties to the bulk of area #3 because of one single physical feature: The railroad line. The present NE boundary of Neighborhood #3 follows Greenburg road; it should have been designated originally to follow the railroad tracks. Between Highway 99 and Scholls Ferry Road, a distance of about two miles, there is but a single point of crossing from my neighborhood to Neighborhood #3, Tiedeman Ave, and that crossing isn't frequented by Page 2 of 2 residents living north of the tracks; there is essentially no physical connectivity between our two neighborhoods and few reasons for us north of the tracks to venture across them. Except for business and commercial enterprises on the west side of Highway 99, Neighborhood #3 is essentially a residential zone, we to the north of the tracks, however, have business and commercial activities along 99, along Greenburg, along 217, and to the northwest of Greenburg exclusively, making our area completely different in nature than that of Neighborhood #3 and thus of a dramatically different character and with a different set of urban concerns. All of us north of the tracks do our shopping north into area #4 or on the east across Hwy. 99 into area #5 or the north corner of area #6. The residents north of the tracks just don't have much in common with the group you're advocating we join, other than we both call Tigard home. If you gave me the pencil, I'd re-draw the NE boundary of neighborhood #3 to be the railroad line. As for my immediate neighbors in the "NW finger" of Neighborhood #5 and those living between Greenburg and the tracks presently in Neighborhood #3, 1 would either add us all to Neighborhood #4 or create a new bottle shaped Neighborhood that was bounded on the SW by the tracks, by Highway 217 on the north, and Highway 99 on the SE. The neighborhood revision you propose is not defensible for any reason other than it cleans up your map. Sincerely, GARY A . HELL WEGE 1 1 285 SW 9z�d Avenue. Tigard, Oregon 97223 1,5031 40,-43 18 Application for Neighborhood Network Grants Introduction As part of the Neighborhood Network program, each neighborhood is encouraged to submit a grant application. Projects meeting perquisites and criteria will be reviewed by the Committee for Citizen Involvement. Eligible Projects: Projects are limited to physical improvement projects enhancing areas that would not typically be covered under another City program. Examples include: plantings, stream corridor restoration projects, park equipment, sidewalks, trails, crosswalks, and neighborhood signage. Projects Not Eligible: ■ Projects that have already been completed ■ Projects the exceed the grant amount ($50,000) ■ Projects outside the City limits Section 1: Prerequisites All items are required to be met prior to submittal. Please check off the items that have been satisfied: 0 The applicant has designated a project coordinator 0 Applicant has met with City staff and received required approvals: 0 The project does not involve extensive engineering or land use processes/applications: 0 The respective Neighborhood Network Steering Committee has provided a letter of support, to be submitted with the application Section 2: Project Information Neighborhood Network Area: Project Coordinator: Name of Project: Address: Requested Grant Amount: Phone: Email: Section 3: Project Description Please address any resource needs. Section 4: Criteria Please provide a narrative describing how your project meets the criteria listed below. For additional space, please attach up to one additional sheet to the back of this application. 1. The project provides a public benefit. For example, aesthetic improvement,provides a solution to a problem, improves water quality, etc. 2. The project is designed for low maintenance or maintenance by neighborhood volunteers. Note: The City will not maintain the improvement unless prior agreed upon arrangements have been made. 3. The project has broad neighborhood support. Evidence of support could include the results of an online poll, steering committee meeting minutes,petitions, or other supporting documentation. 4. The project can be completed by the end of the fiscal year. Please include the proposed timelineincluding phases, if applicable,for this pr ject. 5. The project builds a sense of community and promotes neighborhood pride. How doesyourproject bep to make Tigard, `A place to call home?"