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03/02/2009 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes March 2,2009 1. CALL TO ORDER President Inman called the meeting to order at 7:02 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Doherty, Fishel, Hasman, Muldoon, and Vermilyea [arrived after roll call] Commissioners Absent: Commissioner Anderson, Caffall, Walsh, and Alternate Gaschke Staff Present: Ron Bunch, Community Development Dir.; Carissa Coffins, Sr. Management Analyst; Gus Duenas, City Engineer; Darren Wyss, Sr. Planner; Doreen Laughlin, Planning Commission Secretary 3. COMMUNICATIONS—None 4. APPROVE MEETING MINUTES 2-23-09 Meeting Minutes: [Due to the short amount of time between meetings, the 2/23/09 meeting minutes will be up for consideration at the next meeting (March 16).] 5. WORK SESSION CAPITAL IMPROVEMENT PLAN (CIP) Ron Bunch, Community Development Director, introduced City staff member, Carissa Collins, Senior Management Analyst. He said this presentation is the introduction to the FY2009-2010 Capital Improvement Plan and if there were any questions the commissioners had that staff was unable to answer immediately, staff would get back to them. He said if any questions were to come up between now and April 20th, that the commissioners would please forward them to staff and they would then be forwarded on to Council and the Budget Committee. He stated if they wished to collectively deliberate the CIP as a body and consider it more before April 20th, staff would be glad to schedule that in. Collins stated that she was present to ask for Planning Commission input to the Budget Committee regarding this 5 year Plan. She noted the funding is $61.9 million with 523.3 funded in 09-10. She said that it is broken up into different systems: the Street system, Park system, Facilities, Downtown, Storms, and Sanitary Sewer. She went over the basic highlights of each system— some of which are: PLANNING COMMISSION MEETING MINUTES—March 2,2009—Page 1 of 5 Burnham and Ash = $10.2 million - fully funded. PMMP [Pavement Major Maintenance Program] = S5.4 million funded over the 5 year period. She noted that's about $500,000/year and that presently there's an outreach for public input on how to determine the kind of street maintenance program we want to have. Sanitary Sewer & Storm projects are fully funded. Downtown projects are funded with grants, park SDC's, gas tax, and TIF [Tax Increment Financing] revenue. She said that so far as the Facilities System goes —the Facilities Master Plan is completed. The two primary projects are the new Police facility (about $12 million total), and the new Public Works facility (about $14 million). SOME QUESTIONS & COMMENTS BY COMMISSIONERS What impact will the[government] "Stimulus Package"have? Ron Bunch, Community Development Director answered: As we understand, the stimulus monies will be coming essentially in three successive waves. The first is transportation funding that will come to the state. The Metro portion of that is $30 million or so. Of that, Tigard is in line to get about 1.2 million dollars. Those monies are designated for street reconstruction or pavement management projects. Three of the projects are Bonita, 72nd, and Durham Road. Second and third rounds of stimulus will include projects that aren't quite on the line as of yet but include things such as parks, further transportation projects, water, sewer, storm drains - the kinds of things that may take a little longer to prepare. The third round, which is anticipated to come several months from now, will also include those projects that aren't really "shovel ready" and need more time to be prepared. Gus Duenas, City Engineer, spoke a bit further about the money coming through. He said what they did to get the projects out into a category in which not much red tape is involved is to do 2" overlays. He said they have to pick streets in pretty good condition. Durham from Hall Blvd to Upper Boones is one big candidate - 72nd Ave and Bonita Road. He spoke a bit further about the process of receiving the stimulus funds. What is the process for prioritizing City projects in general? For street projects - what we primarily do is look at what Council goals are and what the Council mandate is. Right now it's Burnham St. and Ash St. — so that is the primary goal for now. Community Development, as a whole, will prioritize based on what Council goals are. What's being done about jaywalking near Tigard High School? Based on how long it takes to get the materials manufactured & delivered, we're looking to get a crosswalk in place by May of this year. There were some other questions regarding parks, streams, bridges, and trail repair. PLANNING COMMISSION MEETING MINUTES—March 2,2009—Page 2 of 5 6. WORK SESSION HIGHWAY 99W PLAN CPA2008-00011 Darren Wyss, Senior Planner, gave his presentation on behalf of the City. He stated that the purpose of the meeting was to become familiar with the proposed amendments to Tigard's Transportation System Plan (TSP) and the Comprehensive Plan (found in attachment 1 of the Planning Commission packet). The proposed amendments would incorporate recommendations found in the Tigard 99W Plan and those made by the project's Citizen Advisory Committee (CAC). The proposed amendments are divided into four components: 1. Update the Tigard Transportation System Plan to include recommended changes found in the Tigard 99W Improvement and Management Plan; (Found in Appendix C) 2. Incorporate the Tigard 99W Improvement and Management Plan by reference into the Tigard Transportation System Plan to serve as findings; 3. Update the recommended action measures for Tigard Comprehensive Plan Goal 12: Transportation to include language recommended by the Tigard 99W Plan CAC; and 4. Amend the Tigard Comprehensive Plan Policy 6.A (under Goal 12.2) to reflect recommended 5 through lanes for Highway 99W. (Staff recommended for consistency with TSP amendments.) Wyss spent a few minutes reviewing the formulation of the Tigard 99W Plan and gave some background as to how the proposed amendments were developed. He said the development of the Tigard 99W Plan was funded by a Transportation Group Management (TGM) grant to evaluate the potential solutions to traffic congestion on Hwy 99W through Tigard. The intention of the project was to develop concept-level recommendations for transportation improvements and additional interventions to meet future needs in the Tigard 99W corridor. The development of the plan involved the traditional process of: a) Inventorying of existing conditions; b) Analyzing needs, opportunities, and constraints; c) Developing alternative improvement concepts; and d) Comparing and evaluating alternative concepts. The primary focus of these alternatives was to identify projects aimed at alleviating congestion and also improving circulation along Hwy 99W through Tigard. The planning process ended up evaluating three alternatives: A. Partial widening of Hwy 99W through Tigard; B. Access management strategies in Tigard; and C. Widening of Hwy 99W to 7 lanes through Tigard. PLANNING COMMISSION MEETING MINUTES—March 2,2009—Page 3 of 5 In the end, Alternative B, which was the access management strategy, was chosen as the preferred alternative, as it best met the project objectives and criteria while carrying the fewest negative impacts to businesses in the community. Alternative B proposed that all transportation modes be enhanced though a series of projects over the long term, including medians, access management, intersection improvements, parallel roadway connections, and other off-highway improvements. This is based on maintaining a 5-lane cross section for Hwy 99W through Tigard. Wyss noted it's important to keep in mind that choosing Alternative B was not done in a vacuum. Both public involvement and interagency coordination factored into choosing the preferred alternative. The Citizen Advisory Committee (CAC), Technical Advisory Committee (TAC), City staff, and the public all agreed that Alternative B was the best solution. ODOT, TriMet, Portland, and all other partner agencies endorsed the preferred alternative. The proposed amendments found in CPA2008-00011 were developed as a result of Alternative B being chosen during the process. In addition to the recommendation found in the Plan, the CAC developed a list of its own recommendations that they wanted forwarded to Council. These recommendations are proposed as Recommended Action Measures to be added to the Comp Plan transportation chapter. The Tigard 99W Plan was completed in June 2007. In November 2007 Council directed staff to prepare amendments to implement the Tigard 99W Plan. That is the reason this portion of the meeting was scheduled. COMMENTS & QUESTIONS BY COMMISSIONERS • I'm not sold that Alternative B is the best. I'm skeptical. • Were the recommendations and changes made in this document based on Alternative B - the different language? Yes, it was. • To what extent has anyone considered tolling Hwy 99 where it enters and exits Tigard on either end? That's one way to fund it and keep the traffic down. I don't think that's going to fly. • Has it[a toll]been considered? Talked about? Vetted? It seems to me that given the very difficult issues we're facing and the fact that Tigard is more greatly impacted by 99W than any other community, that no discussion about what we're going to do with that road ought to go forward without having at least some kind of conversation about what the fiscal impacts[of a toll]are, PLANNING COMMISSION MEETING MINUTES—March 2,2009—Page 4 of 5 and what the impacts are, on the volume of traffic. So there's my speech on the tolling issue. • I think what we're supposed to be doing tonight is do we have any questions or input on what's been added to the Comp Plan for transportation based on Alternative B. Are we not going to have that conversation because we're talking about something else? President Inman answered —we veered off topic a bit because I wanted to allow Commissioner Vermilyea to have his say on something he feels passionate about. There were further general questions including where a rail might be located along Hwy 99W. There was a suggestion that a "reversible lane" could possibly be put on Hwy 99W. At this point, the Commissioners went through the document (Land Use Application Narrative (proposed amendments) at length, and made various recommendations, which staff took note of. 7. OTHER BUSINESS 8. ADJOURNMENT President Inman adjourned the meeting at 9:15 p.m. r Doreen Laughlin, Planning •mmission Secretary A'FIEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—March 2,2009—Page 5 of 5