02/11/2008 - Agenda City of Tigard
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Parks & Recreation Advisory Board Agenda
MEETING DATE: February 11, 2008 7:00 — 8:30 p.m.
MEETING LOCATION: Public Works Building, 8777 SW Burnham, Tigard, OR 97223
The purpose of the Parks and Recreation Advisory is to advise and advocate
for park and recreation opportunities for a growing Tigard.
1. Roll Call
2. Comments from the audience
3. Approval of Minutes — December 10, 2007
4. Discuss Upcoming Park System Master Plan Process - Consultant
5. Adopt New 2008 Park and Recreation Advisory Board Goal(s) — Chair
Note: The Council has adopted the following as a Council Goal-
'Explore the possibility of placing a parks and green spaces bond on the ballot in 2010".
The 2007 Goals were as follows:
A) Continue Park and Greenway Land Acquisition Process: consider recommending a
general obligation bond measure election to be conducted in November, 2008 to
purchase and develop parks and greenways.
B) In the short-term, advise on the establishment and initiation of a small Recreation
Program for the City of Tigard in FY 2007-2008.
C) In the long-term, consider recommending a local tax levy election be conducted in
November, 2008 to provide funds to begin a comprehensive Recreation Program in
Tigard. NOTE: The PRAB decided not to pursue goal C.
6. Discuss 2007 Community Attitudes Survey - Chair
7. Discuss FY 08-09 Draft Budget— Operating/Steve, CIP/Dan
PARKS & RECREATION ADVISORY BOARD AGENDA— February 11, 2008
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 2
8. Land Acquisition Update — Dan
9. Adjourn
Executive Session: The Parks and Recreation Advisory Board may go into Executive Session under the
provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor relations, real property transactions, current and
pending litigation issues and to consider records that are exempt by law from public inspection. All discussions
within this session are confidential; therefore nothing from this meeting may be disclosed by those present.
Representatives of the news media are allowed to attend this session,but must not disclose any information
discussed during this session.
PARKS & RECREATION ADVISORY BOARD AGENDA— February 11, 2008
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2
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Park System Master Plan Update
Building healthy communities through people,
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Community Involvement Organizational
Design Development
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Mapping & Planning
Economics
Graphics
Needs Natural
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Assessment Recreation Trails
Programs &
Services
Albany, OR Coeur d'Alene, ID Shoreline, WA
Corvallis, OR Kalispell, MT Spokane Valley, WA
Eugene, OR Wichita, KS Skagit County, WA
Gresham, OR Sparks, NV Tacoma (MPT), WA
Newpor* f)R rinacortes, WA Tukwila, WA
app (a, r, R Bellingham, WA Vai ver-Clark, WA
ISL 7, Camas, WA A _ )ugal, WA
F ?er, DuPont, WA 'akhoa County, WA
K lath Falls, OR Edmonds, WA Baldwin Park , CA
Medford, OR r, .l - -al Way, w. Calabasas, CA
Lake Oswego. OR Lig Harbor/Key Peninsula Danville CA
Lebanon, , r. Lakewood, WA EI 'lor ,--) h Is, CA
Lii i , 'ou ;;, OR Maple Valley, WA .aster, CA
Lir wln City, OR Mount Vernor►, Livingston, CA
N. Clackamas, OR Olymr'a 'VA Lodi, CA
Salem, OR Pasco I 'r, Merced, CA
Tigard, OR Pierce County, WA Port Hueneme, CA
Troutdale, OR Redmond, WA Redding, CA
Roseburg, OR Renton, WA San Jose, CA
West Linn, OR Richland, WA Shasta Lake, CA
Wilsonville, OR Ridgefield, WA Vallejo, CA
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Park System Master Plan Update Tigard,OR
PROPOSED SCOPE OF WORK
Scope of Work Assumptions:
• The City of Tigard will provide GIS data, relevant background reports, and assistance
with meeting scheduling.
• The Park and Recreation Advisory Board will serve as the citizen advisory group. The
PRAB will also review materials, provide timely comments and assist in staffing the
intercept event booth.
• The City will identify a Technical Advisory Group (TAG) composed of key city staff,
including the Parks and Facilities Manager, the Parks Supervisor, and representatives of
other departments, such as Public Works and Long Range Planning.
• The Parks, Recreation, Trails, and Open Space section of the Comprehensive Plan,
adopted this year by City Council, will serve as a policy guide for the plan update.
TASK 1: PROJECT INITIATION AND PLANNING CONTEXT
1.1 Project Initiation/ TAG Meeting #1
The MIG team will meet with key City staff to discuss products and the planning
process; desired outcomes; and identify strengths, challenges, and visions for the
future.
1.2 Community Tour
With the assistance of City staff and park maintenance representatives, MIG will tour
the community to take a look at the existing parks.
1.3 Document Review
MIG will review relevant plans and reports such as the 1999 Park System Master Plan
and the Comprehensive Plan, site master plans, and other documents that provide .
information relevant to park, recreation, and open space planning.
1.4 Base Map
Using mapping and other inventory information provided by the City, MIG will
prepare a GIS base map of the planning area. This map will serve as the base for all
drawings generated during the project, including the existing park system map, needs
assessment maps, and the final proposed park system map. The base map will identify
parks, water features, trails and pathways, and other elements important to the park
and recreation system.
1.5 Planning Context Summary Memo
MIG will prepare a summary memo detailing information about the planning context
in Tigard, focusing on changes since the 1999 Plan. This memo will incorporate
information from plans reviewed in Task 1.3, as well as population and land use
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Park System Master Plan Update Tigard,OR
information. The Planning Context will present background information on areas 63
and 64 in the Bull Mountain area, including delineating which areas of Bull Mountain
will be considered in the plan update. MIG will submit an electronic file of this
memo for review and make one set of revisions based on consolidated comments.
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Park System Master Plan Update Tigard OR
1.6 Parks and Recreation Advisory Board (PRAB) Meeting #1
The Parks and Recreation Board will provide guidance during the planning process
from the perspective of the general public. MIG will review the planning process with
the PRAB at this meeting, and ask members to share their vision for the future park
system and to identify strengths, weaknesses, and challenges.
Task 1 Products
• Attendance at TAG Meeting#1
• Attendance at community tour
• Attendance at PRAB Meeting #1
• Base map
• Planning Context Summary Memo
TASK 2: PARK, FACILITY AND PROGRAM RESOURCES
2.1 Inventory Update
Using the inventory from the 1999 Plan as a base, MIG will update Tigard's inventory
of park sites, recreation facilities, open space, and trails. Using the parks and facilities
base map created in Task 1, MIG will prepare an Existing Parks and Facilities map
that depicts city park resources, other park and recreation resources, trails, greenways,
and community facilities.
2.2 Recreation Service Providers Matrix
MIG will develop a matrix of recreation services available in Tigard, such as sports
leagues, library programming, and programming offered by other groups.
2.3 Park and Recreation Budget Review
MIG will analyze the park and recreation operations in terms of cost of service,
organizational structure, and cost of leisure services compared to the City's overall
General Fund. MIG will also review the City's CIP and history of capital
expenditures. This information will be later used later in the planning process in the
development of the financing plan.
2.4 Park and Facility Analysis Summary Memo
MIG will document the results of Task 2 in a summary memo that includes updated
inventory tables, the Existing Parks and Facilities map, and a discussion of park
classifications including recommendations on new classifications if needed. The
service providers matrix and a discussion of parks and recreation expenditures and
revenues will be included. The purpose of this memo is to serve as a baseline for the
planning effort and the needs assessment. An electronic file will be provided to the
City for review and MIG will make one set of revisions.
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Park System Master Plan Update Tigard OR
2.5 TAG Meeting #2
MIG will meet with the TAG to review the Park and Facility Analysis and get
direction on the next steps in the planning process. This meeting will include
coordination on the planned SDC update, to ensure that the Recreation Needs
Assessment is consistent with the SDC approach.
Task 2 Products
• Existing Parks and Facilities map
• Park and Facility Analysis Summary Memo
• Attendance at TAG Meeting#2
TASK 3: NEEDS ASSESSMENT PUBLIC OUTREACH
3.1 Recreation Provider Focus Group
MIG will convene a meeting with the major recreation providers in Tigard, identified
by City staff, to discuss the range of services provided and the service gaps they have
identified.
3.2 Stakeholder Interviews
MIG will interview up to 8 stakeholders to identify key issues, priorities, and
perceived needs in the provision of community facilities, services and programs. The
interviews will be summarized in a memorandum.
3.2 Community Questionnaire
Tigard completed a survey in 2004 that obtained public opinion on priorities for parks
and recreation, support for recreation programs, and scenarios for service provision.
The results of this survey provide a good base for the plan update. To supplement the
survey, MIG proposes a community questionnaire. Working with City staff, MIG will
develop a questionnaire designed to collect information on current use of parks and
facilities; desired amenities and improvements in existing parks, and about use and
amenities on trails and greenways. The questionnaire can also ask about preferences
for recreation programs. Once the questions are finalized, MIG will design a paper
questionnaire and an internet questionnaire. People will be directed to the web
questionnaire, but paper copies will be available. MIG will enter the data for up to
100 paper questionnaires. The value of the questionnaire is that it allows residents of
all ages, incomes, and backgrounds to participate directly in the study. Questionnaire
results will be summarized in a brief report.
3.3 Sports Group Questionnaire
This task will help assess demand for sports fields and gymnasiums more accurately
than a simple level of service analysis. MIG will prepare a questionnaire for organized
sports groups to assess the demand that these groups generate for field and gymnasium
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Park System Master Plan Update Tigard,OR
use, and obtain their input regarding current facility conditions and future needs.
Results will be incorporated in the Community Needs Assessment analysis.
3.4 Community Intercept/ Open House
This event will be planned to coincide with an existing community event or at a
prominent site, such as the library. The event will involve community members of all
ages in the plan development process and will capture the input of residents who may
not normally be captured through other, more conventional public involvement
activities. Displays will be developed to inform residents about their community
resources and allow them to identify community needs and priorities. Residents will
also be directed to the Community Questionnaire. MIG will summarize the results of
the intercept in a memorandum.
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Park System Master Plan Update Tigard,OR
3.5 Public Visioning Workshop
During the public visioning workshop, MIG will work with community members to
develop a vision for future park and recreation services. This interactive workshop
will take place at a time and location to maximize participation. Results will be
summarized in a memorandum.
3.6 Recreation Program Survey
MIG will arrange for a statistically valid telephone survey to identify key opinions
around recreation programming in Tigard. This survey will be based on a selection of
the questions originally asked in the 2004 survey on a wider variety of topics.
Task 3 Products
• Recreation Provider Focus Group and summary
• Stakeholder interviews and summary
• Community questionnaire
• Data entry of up to 100 paper questionnaires
• Community Questionnaire Report
• Sports group questionnaire for City distribution
• Community Intercept displays and summary
• Public visioning workshop materials and summary
• Recreation Program Survey
• Summary of findings and complete results tables Recreation Program Survey
TASK 4: RECREATION NEEDS ASSESSMENT
4.1 Identification of Park Land Needs
Based on information from the planning context, the parks and facilities analysis, the
public involvement activities, and a GIS-based service area analysis, MIG will identify
park land needs in the City. This assessment will use a mapping analysis using the
maps developed in Tasks 1 and 2. Need will be expressed as a level of service standard
in terms of acres per 1,000 residents. This analysis will be used to evaluate the park
standards contained in the 1999 Plan and to determine if changes are warranted based
on community preferences about park access, desired recreation amenities, and need.
The recommended standard will be used to compare demand with the existing supply
to identify existing needs in terms of acres, miles, or number of facilities. Future needs
will be projected based on projected population growth.
4.2 Identification of Recreation Facility Needs
MIG will also conduct an analysis of the need for softball, baseball, and soccer fields;
gymnasium space for basketball and volleyball; and other programmable indoor space.
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Park System Master Plan Update Tieard,OR
In the analysis, MIG will identify a recommended level of service for each facility
type. Using the recommended level of service, MIG will project future demand for
each of the facilities. In addition to the results of the park and facilities analysis, the
Recreation Needs Assessment report will include a discussion on national and regional
recreation trends, comparisons with other cities in the Metro region, and a description
of how the standard for each type of park area or recreation facility was developed,
the service level assumed, and what it means in terms of additional land or facilities.
4.3 Recreation Needs Assessment Summary Report
Based on projected build-out populations, land use designations and the results of tasks
4.1 and 4.2, MIG will identify current and future need for parks and facilities. In
addition, the Recreation Needs Assessment Summary Report will include a discussion
on national and regional recreation trends, comparisons with other cities in the Metro
region, and a description of how the standard for each type of park area or recreation
facility was developed, the service level assumed, and what it means in terms of
additional land or facilities. A data file will be provided to the City for review and
MIG will make one set of revisions.
4.4 TAG Meeting #3
MIG will meet with the TAG to review the results of the Recreation Needs
Assessment, and obtain feedback.
4.5 PRAB Meeting #2
MIG will present the results of the Recreation Needs Assessment and public
involvement results to the PRAB.
Task 4 Products
• Recreation Needs Assessment Summary Report
• Attendance at TAG Meeting#3
• Attendance at DRAB Meeting#2
TASK 5: PLAN DEVELOPMENT
5.1 Outline Recommendations
MIG will prepare outline recommendations that describe the framework of the
updated parks, recreation, and open space plan. These will be based on the policy
directions set forth in the recently adopted Parks, Recreation, Trails, and Open Space
section of the Comprehensive Plan. The outline recommendations will be submitted
electronically to the City for review.
5.2 Proposed System Map
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Park System Master Plan Update Tigard OR
MIG will prepare draft system maps that describe the general location of future park
sites, trail systems, open space areas and other facilities.
5.3 Funding Options
MIG will review existing and potential funding sources and evaluate them for future
use in Tigard, including coordination with the SDC update consultant on anticipated
SDC revenues. This review will be summarized in memo format and submitted
electronically to the City for review and discussion.
5.4 TAG Meeting #4
MIG will review the outline recommendations, proposed system map, and funding
options with the TAG and get feedback.
5.5 PRAB Meeting #3
MIG will review the outline recommendations, proposed system map, and funding
options with the PRAB and get feedback.
5.6 Capital Projects List
Based on PRAB and TAG input on the outline recommendations, MIG will develop a
capital projects list of all the projects recommended in the plan.
5.7 Funding Strategy
Based on PRAB and TAG input, MIG will prepare an overall funding strategy for
capital improvements.
Task 5 Products
• Outline Recommendations
• Proposed System Map
• Funding Options memo
• Attendance at TAG Meeting#4
• Attendance at PRAB Meeting #3
• Draft Capital Projects List
• Draft Funding Strategy
TASK 6: FINAL MASTER PLAN/ADOPTION AND DOCUMENTATION
6.1 Draft Park System Master Plan
MIG will prepare a full draft of the Park System Master Plan and send an electronic
file to the City for reproduction and distribution.
6.2 TAG Meeting #5
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Park System Master Plan Update Tigard,OR
MIG will meet with the TAG to get comments on the draft plan.
6.3 PRAB Meeting #4
MIG will meet with the PRAB to get comments on the draft plan.
6.4 Revised Master Plan
Based on staff feedback, MIG will revise the Park, System Master Plan and send an
electronic file to the City for reproduction and distribution.
6.5 Council Presentation
MIG will present the revised draft plan to City Council.
6.6 Final Plan
Based on final feedback from Council, MIG will finalize the Park System Master Plan.
One unbound reproducible hardcopy will be submitted to the City, along with an
electronic format of the Final Plan.
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Park System Master Plan Update Tigard OR
Task 6 Products
• Draft Park System Master Plan
• Attendance at TAG Meeting#5
• Attendance at PRAB Meeting #4
• Revised Master Plan
• Attendance at Council presentation
• Final Park System Master Plan
OPTIONAL OUTREACH TASKS
Costs for each of these optional tasks can vary depending upon the number of workshops,
displays, and other products, as well as how much city staff or volunteers takes on.
A. Youth Outreach Workshops
MIG can conduct outreach workshops with middle and high school age youth.
Workshops with elementary age youth are also a possibility. MIG would potentially
hold these workshops at local schools, if local teachers were willing to participate. An
alternative is for MIG to develop outreach materials for volunteers to take to school
and youth groups, similar to the workshop kit described below but specifically
designed for youth.
B. Workshop Kit
MIG can prepare a Workshop Kit for use by city staff or volunteers to gather input
from the community. This kit will feature the materials required to host a customized
community outreach activity, including a powerpoint, agenda, questionnaire, and
possibly four or five display boards. The design of the activity will be done with input
from both staff and MIG. MIG will provide the Workshop Kit to the City, and staff
can organize volunteers to go to neighborhood meetings, church groups, service clubs
and other organizations in the community. The findings of any workshops conducted
prior to the commencement of the Recreation Needs Assessment will be incorporated
into the Needs Assessment.
C. Plan Review Community Intercept/Open House
MIG can develop a second set of displays to obtain feedback on the draft plan, holding
a second community intercept or open house after the Draft Plan is released for public
review.
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MEMORANDUM
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TO: Public Works Director Dennis Koellermeier
FROM: Parks and Facilities Manager Dan Plaza
RE: Park and Open Space Land Acquisition Update
DATE: December 12, 2007
The following tables summarize park and open space purchases and donations over the past two
years.
Property Purchased
2006-2007
Name Size &Type Purchase Amount Seller
Senn Park .2 acres active park $345,000 Windwood Construction
Price Park/Reservoir 2.67 acres active park $1,200,000 Price Family
Clute Property 1.36 acres active park $670,000 Intergovernmental Water
Board
Cach Park/Reservoir 4.13 acres active park $2,300,000 Cach Family
Trust for Public Lands 3.23 acres open space $390,000 Trust for Public Lands
Schaltz Property 1.1 acres active park $580,000 Schaltz Family
Purchased Totals 9.46 acres active park $5,095,000
3.23 acres open sace $390,000
Property Donated
2006-2007
Name Size &Type Estimated Value Donor
Senn Park 4.5 acres open space $540,000 Windwood Construction
Summit Ridge 1 acre open space $120,000 Venture Properties
Donated Totals 5.5 acres o en space $660,000
When property purchased and donated is combined, the City has acquired 18.19 acres (9.46 acres active
park/8.73 acres open space) of land at an estimated value of$6,145,000 dollars.
The City is currently negotiating the purchase of another 5 acres of active park and 28 acres of open
space. These transactions are expected to be completed in 2008 and 2009.
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2/26/08 Communication Plan for: Park System Master Plan (PSMP)
Milestone/Event Date Audience Type of Media Description of Media Due Date
Publicize l st Public Kick-off April 14, Citywide Press Release Explain project/history,
Meeting At PRAB Mtg in April 2008 Cityscape location, funding, timeline.
Web Page How citizens get involved.
Contact info.
Conduct 1 st Public Kick-off April 14, Citywide
Meeting 2008
Publicize Recreation Provider Citywide Press Release Explain project task. How
Focus Group Mtg Cityscape citizens get involved.
Web Pae Contact info.
Conduct Recreation Provider Citywide
Focus Group Mt
Publicize Stakeholder Citywide? Press Release Explain project/history,
Interviews Cityscape location, funding, timeline.
Web Page How citizens get involved.
Contact info.
Conduct Stakeholder Citywide?
Interviews
Publicize Community Citywide Press Release Explain project task. How
Questionnaire Cityscape citizens get involved.
Web Pae Contact info.
Conduct Community Citywide
Questionnaire
C:\Documents and Settings\daniel.000\Local Settings\Temporary Internet Files\Content.Outlook\BBV4VODQ\PSMP Communication
P' ,.doc 3/10/2008
Publicize Sports Group Atfalati, et. al. Press Release Explain project task. How
Questionnaire Cityscape citizens get involved.
Web Pae Contact info.
Conduct Sports Group Atfalati, et. al.
Questionnaire
Publicize Community Citywide Press Release Explain project task. How
Intercept /Open House Cityscape citizens get involved.
Web Pae Contact info.
Conduct Community Citywide
Intercept / Open House
Publicize Public Visioning Citywide Press Release Explain project task. How
Workshop Cityscape citizens get involved.
Web Pae Contact info.
Conduct Public Visioning Citywide
Workshop
Publicize Recreation Citywide Press Release Explain project task. How
Program Survey Cityscape citizens get involved.
Web Pae Contact info.
Conduct Recreation Program Citywide
Survey
Publicize 2nd PRAB Mtg Citywide Press Release Explain project task. How
Cityscape citizens get involved.
Web Pae Contact info.
Conduct 2nd PRAB Mtg Citywide
C:\Documents and Settings\daniel.000\Local Settings\Temporary Internet Files\Conte nt.Outlook\BBV4VODQ\PSMP Communication
P'-, doc 3/10/2008
Publicize 3rd PRAB Mtg Citywide Press Release Explain project task. How
Cityscape citizens get involved.
Web Pae Contact info.
Conduct 3rd PRAB Mtg City Wide
Publicize 4rd PRAB Mtg Citywide Press Release Explain project task. How
Cityscape citizens get involved.
Web Pae Contact info.
Conduct 4th PRAB Mtg Citywide
Publicize Council Citywide Press Release Explain project task. How
Presentation Cityscape citizens get involved.
Web Pae Contact info.
Conduct Council Citywide
Presentation
C:\Documents and Settings\daniel.000\Local Settings\Temporary Internet Files\Content.Outlook\BBV4VODQ\PSMP Communication
PI-- doc 3/10/2008
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