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04/11/2011 - Packet City of Tigard Parks & Recreation Advisory Board Agenda The purpose of the Parks and Recreation Advisory Board is to advise and advocate for park and recreation opportunities for a growing Tigard. MEETING DATE: April 11, 2011 7:00 — 8:30 p.m. MEETING LOCATION: Brown Auditorium, Public Works Building, 8777 SW Burnham St. 1. Roll Call 2. Approval of minutes: March 21, 2011 3. Comments From the Audience 4. Finalize Park and Recreation Advisory Board Bylaws 5. Greenway Trails Update 6. Bond Measure Resolutions 7. Non- Agenda Items 8. Executive Session (if needed) 9. Adjourn Executive Session: The Parks and Recreation Advisory Board may go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor relations, real property transactions, current and pending litigation issues and to consider records that are exempt by law from public inspection. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. PARKS & RECREATION ADVISORY BOARD AGENDA—April 11, 2011 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov I Page 1 of 1 City of Tigard Park and Recreation Advisory Board B Y L A W S SECTION I. CHARGE AND DUTIES �M, 4 hrr fcd e �tepts conferred ley is !Jq, Suiapal Code, B. It shall be the function of thetae+cafiltt+C�Y `' itlsc 3d' to act as an advisory body to the City Council. D. The Prrii3 Rrtittti tai ';,`::is charged with advising the City Council on matters pertaining to: • Park and recreation opportunities for a growing Tigard. • Input received from Tigard citizens on matters related to Parks and Recreation;and • The future of Park and Recreation efforts in the City of Tigard. E. The Board may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. • Subcommittees may be formed with the approval of a majority of the Board. • Any findings must be approved by a majority of the Board before they become the findings of the Board. SECTION II. COMPOSITION A. The Board shall consist of seven (7) voting members and up to two (2) alternate members appointed by the City Council with the following representation: • At least five Board members must be residents of the City of Tigard. • Up to two Board members may reside outside the Tigard City limits. B. Membership may temporarily drop below required minimums due to resignations and/or difficulty in recruiting qualified applicants. . SECTION III.APPOINTMENTS A. Council:s acat� t s t dtv dt Who meet the oo npcisit olt rAgYur e is Axa Sem i B. Appel r t o is i �a ge. rs made tit 1t Coiu3cil;` irh reg u c Y,' ` f a mayor: City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov page 1 SECTION IV.TERM OF OFFICE A. Board members serve for a term of four years beginning July 1 on the year of appointment. B. 9 •. thexd �ciec C. Members may be reappointed for up to two full consecutive terms. D. Members shall receive no compensation for their services. • If funds are available, Board members may be reimbursed for expenses related to trips or conferences approved by the Board and consistent with City Policies. E. An individual Board member may not act in an official capacity except through the action of the Board. F. A member who seeks to resign from the Board shall submit a written resignation to the chair of the Board, the staff liaison, or the city recorder's office. If possible, the resignation should allow for a thirty (30) day notice so the City Council can appoint a replacement. SECTION V. ORGANIZATION OF THE BOARD A. At its first meeting of the year, and thereafter annually, the Board shall elect a Chair from its members who shall hold office at the pleasure of the Board. o Chair. The chair shall have general directional powers over the Board. The chair shall preside at all %WW meetings and,in consultation with support staff, set the agendas and notify the board of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the Board unless this responsibility is delegated to support staff. o The Board shall elect a vice-chair to preside over the Board in the chair's absence. B. If the Chair should resign, the Board shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping, and monitoring board effectiveness. SECTION VI.MEETINGS A. The regular meeting of the Board shall be held on the second Monday of each month at 7 p.m. of each month at the Public Works Building unless otherwise determined by the Board. If the regular meeting day is a holiday, the meeting will be held on another date decided by the Board. B. The Board shall meet monthly, no less than six times per year at a time and place that is specified at least five (5) days in advance. C. The parliamentary authority for the Board is Robert's Rules of Order Revised, except where superseded by these *40. bylaws or local, state,or federal law. City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov page 2 D. The Chair may call a special meeting, and the Chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. Notice of a special meeting must be in writing and communicated to all members at least five (5) days before the meeting. However, the Parks and Recreation Advisory Board may go into Executive Session under the provisions of ORS 192.660. If an Executive Session is called to order, the appropriate ORS citation will be announced.All discussions are confidential and those present may disclose nothing from the Session. �'� ,A���rtty�►f��e���`� � � �` , �� �� ���a��eter�e.th,�°t� p� tiost� ' ��t� � i�.a�s� see Alternates tare=n+��`a�c�w `����ke ���r any.carc�tatice`s`. G. The Chair shall vote on all matters before the Board unless having declared a conflict of interest. K—Bba4in spot elcronic urrntnutucatioxas'corSrxti :axiiyr,utter pen before the � y Y • Ele tt�»u � erns mails telt a s ; oz rather fo iws of omtnar � s nasi i tt c or E1e`tccc� � i +ce rrieans lad t�tap a�opuers bls� s .lihone ,. iotebiai% ; or other situs a tasirur#tag eir'rec�ivag mslettiicall I. ' la©ard xnaber sa mss# c � ucata tevices to aeisv sir actiss"`irafc�2ma sivatte rs a "IN nc�t in eonsideratAtiut he e +e" ard' , ward meetirig. ECTION VII.BOARD MEMBER RESPONSIBILITIES VOW- Members of the Board shall: • Regularly attend meeting and contribute constructively to discussions, • Consider and discuss issues from a Citywide perspective,as well as that of particular stakeholder or interests, • Strive to reach consensus on matters under consideration • Act with respect and consideration for the viewpoint of others • Not make repres6ntalaou .ozi behalf of the City of Tigard or Board whether intentional or note without authorization. SECTION VIII.ATTENDANCE If a member is unable to attend a meeting, he or she is expected to notify the Chair. If a member has missed five (5) regularly scheduled meetings within one year, the issue shall be placed on the upcoming agenda, and upon majority vote of the Board members present, that position shall be declared vacant. The Board shall forward its action to the Mayor and Council,who shall fill the vacant position. City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I page 3 SECTION IX. QUORUM In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Board members in advance so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a different time. SECTION X.REMOVAL OF MEMBERS A. The City Council in y teiiac ur i n ea of tlie:Board;'in ac o dant vvir i ectln I tt +ce B ' The Couu1rb� its ludent the c�ind +ct+ ,PI �tfo ?to Ctt o .T r d Boards, o ti sio s777,7 ' o des Nba e <axe p con,, ct C. The Board may make a recommendation to Council for the removal of a member in accordance with Section VII Member Responsibilities. The Board shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTION XI.ANNUAL REPORT OF THE BOARD A. At least once per year,the Board shall schedule a joint meeting with the City Council. B. The annual joint meeting shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Board believes would be noteworthy to the Council. SECTION XII.AMENDMENTS These bylawsare adopted 1) resolution cif the Tigard City Council,,are binding on the Board„and inay be amended by the City Council. Boards may propose amendments for Council consideration. `or, City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov page 4 t Renee Ferguson From: Steve Martin 'gent: Wednesday, May 04, 2011 3:10 PM *A-wro: Brian Davies; David Brown; Gary Romans ; Gordon Kunkle; Holly Polivka ; Hong Dao; Marshall Henry; Peggy Faber; Steve Martin; Troy Mears Cc: Renee Ferguson; Brian Rager Subject: FW: PRAB Attachments: PRAD hearing report.docx, Council_Resolution.doc; Council_Resolution.Adopting.doc PRAB ;Members, Attached is a report to the PF_\B on the Greenway Trails Plan. The DRAB is scheduled to discuss this plan again on Monday, and recommend changes or leave as it is fOr the plan to be accepted by Council. The PRAB will also get the hard copy pages that have changed in the plan, since the draft you received last month. In the report, Duane mentions that there have been some additions to include trails that might not be a priority, but may be more feasible in the future, and that we shriuld continue to look for more opportunities. I think those additions are the biggest changes to the plan in the last month. As mentioned in the report, and of particular interest to Parks is the adoption of the Trail project list, so hat Park System DcN-elopment Charges can be applied toward trail construction, especially as a match for g)rants.. %lore information from citizens on other issues will be sent to you in another email later. I think we will i lave several people that want to present ideas or properties to the Board at the Monday meeting. Let me now if you have any questions. I Tank you, Steve From: Duane Roberts Sent: Wednesday, May 04, 2011 1:15 PM To: Steve Martin Subject: PRAB Steve, Unless you have any changes, attached are finalized e-copies of materials for the trails part of the PRAB packet. I will bring over paper copies of the master plan pages with changes for mailing to PRAB members. Let me know the number of copies you need. ,err i Staff Report to Park and Recreation Advisory Board (PRAB) The purpose of this memo is to provide background information on the adoption process for the Greenway Trail System Masler Plan and the PRAB's role in this process. Although the funding for the development of the plan comes from ODOT, whose interest in trails relates to their function as alternative transportation facilities, Council continues to look to the PRAB for advice on all matters related to the greenway trail system. In the case of the Greenway Trail Syslem Mater Plan, the issues to be decided by the PRAB in its advisory role are two: 1. Should the DRAB recommend Council pass a resolution accepting the Greenway Trail System Nlaler Plan? 2. Should the PRAB recommend Council pass a resolution adopting the master plan Recommended Project List? Background At its March meeting, the PRAB received a briefing on the development and salient features of the Greenway T rail.S ystem Matter Plan. As part of its meeting packet, PRAB members ' received a copy of the draft plan and a staff memo on the process and considerations related to its development. To recapitulate briefly, during the past year the three-firm consultant team of Kittelson & Associates; Alta Planning + Design; and Mason, Bruce & Girard, working with a citizen and technical advisory committee, developed the city's first Greenway Trails 31YSlem Master Plan. The draft plan contains some 390-pages of useful information on the greenway trail system and a long-term strategy= for its completion. The master plan provides increased understanding of the challenges, costs, and keys implementation measures associated with completing the trail network. It also serves as an important reference point for future planning work related to greenway trails. The master plan fulfills Comprehensive Plan Action Measure 8.2.1: "Develop a trail system plan to guide the development of the trail system and facilitate progress towards its completion." On June 14th, Council is scheduled to conduct a public hearing and by resolution to accept the revised Greenway Trail System Mater Plan and adopt the project priorities list contained in the master plan. *r.•r Acceptance vs. Adoption The master plan is recommended for "acceptance" rather an "adoption" because it is a micro-level plan for completion of the greenway trail system as conceptually identified in the Park System Master Plan adopted in 2009. Adoption has the force of law and can have regulatory implications. Acceptance allows for greater flexibility and is consistent with the practice of accepting implementation-type plans, such as the Cook Park Master Plan and the recent Natural Ureas Forest Plan. As a practical matter, the completion of the trails network is opportunity-driven. It is shaped by opportunities and constraints as much as by needs. As one example, the city currently is considering whether to jointly pursue with the City of Beaverton a competitive grant application to help finance, in the case of Tigard, multiple Fanno Creek Trail infill projects. Under this program, only Fanno Creek Trail projects that can be shovel ready by 2014 or 2015 and meet certain local match requirements are eligible for funding. The package of city projects under consideration as part of this grant proposal are opportunity- driven in the sense that some trail projects of higher priority, but located along other trails, will be jumped over in order to take advantage of this large grant funding opportunity. 'Phis is a typical example of how the development of greenway trails is carried out in the real world. It is driven by a combination of planning priorities and opportunities. The Project Priorities List is recommended for "adoption" because the formal adoption of a project list is required by statute as a precondition for their use in establishing a new or revised parks System Development Charge fee structure. The project list is intended to address only projects related to the eight greenway trails identified in the 2009 Park System Master Plan, which is the main focus of the Greenway 7 rail System Master Plan. This list does not preclude other trail projects from future funding consideration through an amendment process. PRABs Concerns with the Master Plan As emphasized, the trails master plan focuses on completing the greenway system identified in the parks system concept plan. During its March consideration of the trails plan, a main concern of the PRAB was that the master plan does not provide access to trails for all areas across the city. It, instead, leaves many areas under-served. In particular, no trails are shown on the master plan map for the Tigard Triangle, the area south of Gaarde Street/McDonald and north of Durham Road, and areas northeast of Highway 217. Several PRAB members mentioned that the plan should show trails connecting to all the parks and serving the entire city. Although the main focus of the trails plan is on the network of greenway trails identified in �+4MW the adopted Park. System Master Plan, the city-designed work scope for the plan work effort also included identifying any overlooked opportunities for greenway trails. A corresponding part of the project vision statement on page "i" lists "identify locations for potential greenway trails" as a project objective. The issue of gaps in the trail network is addressed in the "The Additional Opportunities" section of the master plan (pages 27-32). The section begins with an acknowledgement that "the current grcenway trails . . . leave large portions of Tigard further than a half mile from an access to the existing greenway trails system." It concludes that "'There is a need for additional expansion to more comprehensively improve trail connectivity and increase the greenway trail service area." The master plan then identifies ten potential opportunities for additional trails. Within the section, several generic constraints are listed to developing trails, including property impacts, sensitive area designations and wetland requirements, slopes, and other factors. However, the study does not provide a detailed, corridor-specific analysis of the feasibility of the various alignments. To add to the generic list, the main constraint to the feasibility of an ideal system, serving all areas of the city, is existing development. Any new trails would need to be retrofitted within areas that are approaching built out. Unlike park sites, which can be assembled by buying land from one or two owners, trails extend through lineal corridors and cross multiple properties and, therefore, require dealing with a large number of owners. Self-evidently, it is past time where there is a blank canvas of raw, undeveloped land with which to work. In addition to access to nature, the advantage and rationale of the established greenway trail system is that it extends through the 100-year flood plain, which is otherwise protected from development and provides the most opportunities for trails. At the same time, as just pointed out, the trails master plan does not include on-the-ground detail regarding the feasibility of each of the potential opportunities it identifies. Additional research would be needed to evaluate these individually. Changes to the Plan Pages containing changes to the draft trails master plan received by the PRAB in March arc attached and include: • The existing trails map on pages ill and 19 is revised to show a connection to the Portland trails system. This is in response to an overlooked Comprehensive Plan provision, i.e., Comprehensive Plan lection Measure 8.2.1v.b: "Add to the park system master plan map: the on and off-street route identified by the citizen groups that connects the Washington Square hoop Trail with the Portland Urban Trail Number 5, which ends at SW Dickinson and SW 65th." • In response to Council direction, the plan is revised to include greenway routes options for four trail segments, where on-street alignments are recommended. The intent is to make clear that, although not feasible at present, a greenway route remains a long term option for all the greenway trails. • Text was added to pages ix and 99 to note that the priority project list only addresses the eight greenway trails that are the focus of the plan and does not preclude other trail projects from consideration • Other changes are typos and clarifications, such as changing the descriptor "currently funded" to "partially funded" in regard to two projects on the Prioritized Project hist, adding map ID numbers to the potential projects map, changing the street name Char Circuit to Char Count, and various formatting corrections. Staff Recommendation: (1) Staff recommends the PRAB forward a recommendation to accept the Greenway Trail System Master Plan as written or with any modifications the PRAB deems necessary. An example of a modification would be recommending acceptance of the master plan with the qualification that a mini-study or follow-up research be undertaken to: either (1) examine each of the "Opportunities to Fill Gaps" identified in the trails master plan or, more generally, (2) to more comprehensively improve trail connectivity and increase the greenway trail network's service area. (2) Staff recommends the PRAB forward a recommendation to adopt the Greenway'frail System 'Master Plan's Prioritized Recommended Project List as written or with modifications. An example of a modification would be adding or deleting a project to or from the recommended list or changing the ranking of an already-listed project. Attachments Resolution Accepting the Greenway Trail,System Master Plan Resolution adopting the master plan "Recommended Project Priorities List" CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 11- A 1U,SOLUTION ACCEPTING THE CITY OF TIGARD'S GREENWAY TRAIL. SYSTEM DIASTER PIAN WHEREAS, the Genavay Trail ,System Mader Plan fulfills, action Measure 8.2.1 of the Comprehewive Plan: "Complete a trail system master plan to guide the development of the trail system and facilitate progress toward its completion;" and WHEREAS, from June 2010, a combined citizens and technical committee working with a three-firm consultant team gathered information and conducted research for the new master plan; and WHEREAS, in addition to the on-going oversight of the citizen steering committee, development of the Greenway Trail System Master Plan has included several other public involvement activities, including an inter- active project webpage, two open houses, a survey questionnaire;and WHEREAS, the Park, System Master Plan adopted in 2009 contains the official map of the greenway trail system; and WHERF,AS, this network includes eight trails: Fanno Creek Trail, Tualatin River 'frail, the Westside Trail, Washington Square Loop Trail, Summer Creek Trail, Pathfinder-Genesis Trail, Krueger Creek Trail, and "Tigard Strcet"Trail;and ,O.„ WHEREAS, the current and earlier greenway trail plans all provide a macro-level analysis of the trail network and a conceptual map of trail alignments;and WHEREAS, the Greenway Trail Syslem Master Plan builds off the latest parks master plan and provides the inicro- level detail and analysis needed to complete the greenway trail system;and WHEREAS, the Park and Recreation Advisory Board has reviewed the Greenway Trail System Master Plan and recommends . . . . . . . ;and WHEREAS, Planning Commission has reviewed the Greenaway Trail System Master Plan and found it to be consistent with and supportive of the Comprehensive Plan]; and WHEREAS, Council has reviewed the Greenaway 7 rail Syslem Master Plan;and WHERF.AS, the Plan before Council sets realistic timelines and provides a balanced framework for completing the greenway trail system as conceptually, identified in the Park System Master Plan. Nftw RESOLUTION NO. 11- Page 1 NOW,THEREFORE, BE IT RESOLVED by the Tigard City Council that: ., SECTION 1: The Council accepts the City of Tigard's Greenway Trail,System Matter Plan (I?xhibit SECTION 2 : This resolution is effective immediately upon passage. PASSED: This day of 2011. Mayor-City of Tigard A'1"1'I?ST: City Recorder-City of Tigard RESOLUTION NO. 11- Page 2 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 11- A RESOLUTION ADOPTING THE CITY OF TIGARD'S GREENWAY TRAIL SYSTEM MASTER PLAN'S PRIORITIZED RECOMMENDED PROJECT LIST WHEREAS, the Greenaway Trail System Master Plan fulfills, Action Measure 8.2.1 of the Comprehensive Plan: "Complete a trail system master plan to guide the development of the trail system and facilitate progress toward its completion;"and WHEREAS, from June 2010, a combined citizens and technical committee working with a three-firm consultant team gathered information and conducted research for the new master plan; and WHEREAS, in addition to the on-going oversight of the citizen steering committee, development of the Greenavay Trail System Master Plan has included several other public involvement activities, including an inter- active project webpage, two open houses, a survey questionnaire;and WHERElkS, the Park, Syslem MasterPlan adopted in 2009 contains the official map of the greenway trail system; and WHEREAS, this network includes eight trails: Fanno Creek "frail, Tualatin River Trail, the Westside Trail, Washington Square Loop Trail, Summer Creek Trail, Pathfinder-Genesis Trail, Krueger Creek 'frail, and ""Tigard Street"Trail;and WHEREAS, the current and earlier greenway trail plans all provide a macro-level analysis of the trail network and a conceptual map of trail alignments;and WHEREAS, the Greenaway"I rail System Master Plan builds off the latest parks master plan and provides the micro- level detail and analysis needed to complete the greenway trail system;and WHERFYkS, the master plan contains a Prioritized Recommended Project List;and WHEREAS, the Park and Recreation Advisory Board has reviewed the Prioritized Recommended Project List; and recommends . . . . . . . ;and WHEREAS, Planning Commission has reviewed the Prioritized Recommended Project List and found it to be (consistent with and supportive of the Comprehensive Plan]; and WHEREAS, Council has reviewed the Prioritized Recommended Project List;and WHEREAS, the Prioritized Recommended Project hist Plan before Council sets realistic timelines and provides a balanced framework for implementing the greenway trail system: RESOLUTION NO. 11- Page 1 1 NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council adopts the Prioritized Recommended Project List (Exhibit A). SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2011. Magor- City of'Tigard AYI'F.ST: City Recorder- City of Tigard Mw `ftw RL:SOLUTION NO. 11- Page 2 City of � Tigard ``" Memorandum To: Parks and Recreation Advisory Board (DRAB) From: Michelle Wright, Business Manager Re: Administrative issues regarding the Parks Bond Date: April 11, 2011 The purpose of the memo is to advise the PRAB of several administrative issues which affect the Parks Bond issue. As you know the PRAB was given a specific oversight role by language in the bond issue explanatory documents which were presented to the public. Procedures to be used to assure PRAB oversight is accomplished Staff will be requesting the Council authorize the creation of unique fund in which all revenues and expenditures using bond proceeds will be accounted for. It will be called the Parks Bond Fund. Staff believes this will provide the most transparent and easily tractable accounting system and will allow the PRAB a compartmentalized approach to fulfill their charge of oversight... In that fund will be the various accounting codes to which staff will assign the various expenses and a monthly expense and revenue report will be generated. Additionally an annual budget for that fund will be created and approved by PRAB and ultimately the City Budget Committee and Council via our normal budget process. Staff believes the adoption of an annual budget and then monthly reporting will be the most effective way for PRAB to track the annual expenses we expect to occur. By way of example, all involved expect and understand that actual real estate payments will be approved, in advance, on a case by case basis as the property selection and acquisition processes churn along. Additionally expenses will be incurred for professional services along the way for project management, legal, environmental studies, etc, which will happen on a monthly basis well ahead of the actual purchase. These bills are all legitimate program expenses and will be thus be charged to the program and included in the monthly reporting. Attached to this memo are proposed budgets for both FY 2010-11 and FY 11-12 regarding Park Bond proceeds. Staff recommends the PRAB adopt these by motion, thus the minutes of your meeting can reflect the formal action of the PRAB. Project Charter and use of a contracted Program Manager I%W To reiterate the discussion Staff had with the PRAB and City Council during your joint meeting of December 21, 2010, staff has concluded that using a contracted Program Manager to assist staff implement the acquisition and development processes is the right decision. As you have been advised federal law governs how long a municipality has to spend bond funds acquired for specific purposes. Generally speaking that time line is 3 years. Based on our experiences and the timelines needed to acquire properties to date, existing staff do not have the time to commit and the specific expertise needed to manage multiple land acquisition and development projects in conjunction with existing management responsibilities and meet that timeline. To meet this short term need the City is soliciting proposals from firms experienced in program delivery including real estate acquisition, land use permitting and public involvement. Attached please note an e-mail from the City's bond counsel approving this expense. Also attached is a copy of the program charter which is a scoping document developed by staff to provide general guidance for the program, and will be incorporated into the contract program manager's scope of work Allocating Parks Bond Funds to the purchase of Summer Creek Park Staff recommends that PRAB authorize the use $1,957,269 of Parks Bond proceeds in the final transaction for Summer Creek #1, by motion. �rrr CITY OF TIGARD, OREGON TIGARD PARK AND RECREATION ADVISORY BOARD (PRAB) RESOLUTION NO. 11- A RESOLUTION RECOMMENDING THE TIGARD CITY COUNCIL ADOPT THE PROPOSED PARKS BOND FUND BUDGET FOR FISCAL YEAR 2010-2011 WHEREAS, on the recommendation of the PRAB, the City of Tigard pursued a $17 million Bond to Acquire Open Spaces,Protect Clean Water,Improve Parklands;and WHEREAS,Tigard voters passed the bond measure on November 2,2010;and WHEREAS, the PRAB is tasked with making recommendations to the Tigard City Council regarding bond measure expenditures;and WHEREAS, the PRAB has reviewed the proposed parks bond fund budget for fiscal year 2010-2011 attached as Exhibit A;and WHEREAS,the PRAB supports the expenditures as shown on Exhibit A. NOW,THEREFORE,BE IT RESOLVED by the Tigard Park and Recreation Advisory Board that: SECTION 1: The Board recommends the Tigard City Council adopt the proposed parks bond fund budget for fiscal year 2010-2011 as depicted in Exhibit A. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2011. City of Tigard ATTEST: Park and Recreation Advisory Board Chair City of Tigard Park and Facilities Manager RESOLUTION NO. 11- Page 1 Parks Bond Fund (421) 2010-11 Budget Allocated by Project Exhibit A Period 10 Period 11 Period 12 Fund-Mision Object Object Description Budget 2010-11 Period 9(March) (April) (NLIN-) Utille) Budget 2011-12 Balance Left 92016-421 Summer Creek 1 $1,967,269 54001 Professional/Contractual Services Project Mana er 22%allocation Land/ t o Way Ac uisition $1,927,269 Education $30,000 54003 JLexalFees $10,000 92016-421 Summer Creek 11 $1,403,000 54001 Professional/Contractual Services Pm'ec7Mana er 16%a1kcation $0 $2,667 $2,667 Land/Ri ht of Wlay Ac uisition $1,400,000 54003 Le al Fees $3,000 92020421 Sunrise 0,003,000 54001 Professional/Contractual Services Pm'ect Manger 56%allocation Land/Bi ht of Way A quijifion $5,000,000 54003 Le al Fees $3,000 92021-421 Potso $628,000 54001 Professional/Contractual Services P-ject Mana er 6%allocation Land/Ri ht of Way Ac uisition $625,000 54003 Le al Fees $3,000 Pm'ectMana er $50,000 $100 000 $350,002 Un eci ted land acquisition dam'develo meat $100.000 Downtown ParkA uisition $0 $1,700,000 Bond Sales Cost $296884 $296,884 54003 Le al Fees $0 EA1 $5,000 Grand total for 2010-11 $9,448,153 CITY OF TIGARD, OREGON TIGARD PARK AND RECREATION ADVISORY BOARD (PRAB) RESOLUTION NO. 11- A RESOLUTION RECOMMENDING THE TIGARD CITY COUNCIL DESIGNATE $1,957,269 IN PARK BOND FUNDS BE USED TO REIMBURSE THE PARK SYSTEM DEVELOPMENT CHARGE FUND FOR THE PURCHASE THE SUMMER CREEK I PROPERTY WHEREAS, on the recommendation of the PRAB, the Tigard City Council authorized the purchase of the Summer Creek I property,formerly known as the Fowler property,in Resolution No. 10-15 in March 2010;and WHEREAS, on the recommendation of the PRAB, the City of Tigard pursued a $17 million Bond to Acquire Open Spaces,Protect Clean Water, Improve Parklands;and WHEREAS,Tigard voters passed the bond measure on November 2,2010;and WHEREAS,the Summer Creek I property was purchased in December 2010 prior to bonds being issued;and WHEREAS, since bond funds were not yet available, the City of Tigard used nearly $2 million in park system development charge (SDC) funds to purchase the Summer Creek I property;and WHEREAS,Tigard City Council Resolution No. 10-40 declared the City's intent to reimburse itself with bond proceeds for any expenditures it incurred prior to the issuance of the bonds;and WHEREAS,the purchase of the Summer Creek I property complies with bond criteria to acquire land;and WHEREAS,Parks and Facilities Manager outlined the benefits of reimbursing the parks SDC fund in a memo dated March 15,2011 and attached as Exhibit A. NOW,THEREFORE,BE IT RESOLVED by the Tigard Park and Recreation Advisory Board that: SECTION 1: The Board recommends the Tigard City Council designate $1,957,269 in park bond funds be used to reimburse the park SDC fund for the purchase the Summer Creek I property. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2011. City of Tigard ATTEST: Park and Recreation Advisory Board Chair City of Tigard Park and Facilities Manager RESOLUTION NO. 11- Page 1