07/11/2011 - Packet t;
City of Tigard
rY: Parks & Recreation Advisory Board Agenda
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The purpose of the Parks and Recreation Advisory Board is to advise and
advocate for park and recreation opportunities for a growing Tigard.
MEETING DATE: July 11, 2011 7:00 — 8:30 p.m.
MEETING LOCATION: Brown Auditorium, Public Works Building, 8777 SW Burnham St.
1. Call to Order and Roll Call.
2. Approval of Minutes: June 13, 2011.
3. Comments from the Audience.
4. Bond Measure Update.
5. Recreation and Events Steering Committee Concept.
6. Non- agenda items.
7. Next Meetings.
August 8, PRAB meeting
September 12, PRAB Meeting
September 20,Joint Meeting with Council
8. Executive Session.
9. Adjourn.
Executive Session: The Parks and Recreation Advisory Board may go into Executive Session under the
provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor relations, real property transactions, current and
pending litigation issues and to consider records that are exempt by law from public inspection. All discussions
within this session are confidential; therefore nothing from this meeting may be disclosed by those present.
Representatives of the news media are allowed to attend this session, but must not disclose any information
discussed during this session.
PARKS & RECREATION ADVISORY BOARD AGENDA—July 11, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1
City of Tigard
Memorandum
To: Part: and Recreation Advisory Board
From: Steve Martin
Re: Agenda Item 4 - Approval of the East Butte Heritage Park Master Plan
Date: July 11, 2011
The City owns a 3.06-acre property located at 10310 SW Canterbury Lane along 103"(3 Avenue
(Tax Map 2S11 113C, Lot 02603),which includes the John Tigard House and approxunately 2.6
acres of undeveloped parkland. This property, East Butte Heritage Park (forwery knom;as the
CanferbitD,p,opert), is designated as an undeveloped neighborhood park, and it is identified as a
high priority project in the Park System blaster Plan, the adopted CIP and the Notice of City
Measure Election provided to voters regarding the Parks Bond.
Prior to the passage of the Bond, a community-based site master planning process was .
conducted to solicit resident input and guidance toward alternative park design concepts. Two
public meetings were held in the Spring of 2009 to discuss potential park elements and
amenities. The preferred draft Conceptual Development Plan, or master plan, resulted from
extensive public comment and illustrates the community's interests in the design and
development of East Butte Heritage Park.
As shown on attached draft Conceptual Development Plan, the proposed park is planned to
include a playground,picnic area, picnic shelter (approximately 20'x 30'), walking paths, lawn
area, landscaping and a trail connecting 103rd Avenue to 104i3'Avenue and 106t"Avenue along
the Murdock Street right-of-way. Thinning of the Douglas.F,y•gro-,=e is proposed to improve the
quality and health of the tree stand. A curvilinear sidewalk i� proposed along the right-of-way of
103rd Avenue that follows an existing dirt `use path' along the tree line. No off-street or formal
on-street parking is proposed for the park. No improvements to the John Tigard House are
proposed, but a pathway is shown to strengthen the connection of the historic house to the
park.
The passage of the 2010 Parks Bond provides funding to enable the development of East Butte
Heritage Park. One of the PRAB's responsibilities is to advise on matters of park development.
The Conceptual Development Plan will be used as an illustrative guide to parr development for
land use permitting, and it will provide the framework for continued design work to preliare
construction drawings for the site. Approval of the master plan is necessary to formalize the
direction of future pari: development and facilitate the dinely preparation of permitting VAO
documentation and construction drawings consistent with dne three-year expiration of the Bond
(February 2014) program.
For this reason, staff is recommending that the PRAB approve the East Butte Heritage Park
Conceptual Development Plan and use this draft to begin the land use review process. As per
the City's development code, a public meeting will be scheduled to solicit additional feedback on
the design and permitting of this project. The PRAB%U be updated as to whether site master
plan amendments are required via die land use review process and will have a chance to review
the design drawings prior to park construction.
Enclosures: (1)
u City of Tigard
Public Works Department
r.
r Parks Division
Parks Bond Program Report
Jane 201
PROGRAM SNAPSHOT
The City adopted its Part.System Master Plan in 2009,which outlined the need to acquire park
property and construct park improvements to preserve open spaces, enhance water quality and
provide recreational opportunities. On November 2,2010,Tigard voters passed a $17 million
general obligation bond to fund the purchase of real property for parks and to fund a 1united
amount of pari:improvements.
PROGRAM MILESTONES
The following list identifies the major completed milestones of the Parks Bond program.
• Completed acquisitions of Summer Creek, Sunrise and Potso properties—adding over 70
acres to the City's parkland inventory
• A Program Manager was approved by Council and has begun work on the project fist for
acquisition and development
• Qualifications have been received from firms specializing in land acquisition and park
development
STATUS OF WORK IN-PROGRESS
The city issued a Request for Qualifications in early June for technical support services for property
acquisition and park site design. Submitted qualification packages will establish a roster of vendors
with whom solicitations for project-specific bids can be sought. In tine conning weeks,City staff and
the Program Manager tiv-M review submittals and request bids from select films for assistance with
site master planning on Jack Park and Summer Creek,along with construction drawings and
development services for East Butte Heritage Park.
Pre—applications for land use permitting have started for the Fanno Creek House and East Butte
Heritage Park. The pre-applications will identify the regulatory requirements affecting each project.
Completed land use applications for both projects will be submitted to Planning during the 3"
quarter of 2011.
June 30,2011 Page 1 of 2
Parks Division
Parks Bond:Monthly Program Update
The Park and Recreation Advisory Board (DRAB) has visited potential candidate sites for property
acquisition, and each Board member has submitted a prioritized list. During the July PRAB meeting,
individual Lists will be compiled and refined into a composite set of acquisition priorities.
UPCOMING ACTIVITIES
The follo-wing represent upcoming activities critical to the implementation of the Parks Bond
program:
• Coordinate with the PRAB to finalize the Program's priority acquisitions project list
• Review qualifications packages submitted for technical support services (e.g., landscape
architecture, environmental,land appraisal) and solicit bids for pari: design projects
• Proceed with Iand use permit applications for the Fanno Creel:House and East Butte
Heritage Park projects
• Initiate a community-driven, site master planning processes for the Surnmer Creel: property
and Jack Park in the 3'quarter of 2011
PROGRAM BUDGET SUMMARY
A detailed program budget is under development that will provide program- and project-level
budget reporting and cost accounting. Stunnnazy level budget tracking information will be provided
in a subsequent program update.
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June 30,2011 Page 2 of 2
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East Butte Heritage Park
Conceptual Development
July 11, 2011
Parks and Recreation Advisory Board:
Please place the Fields property following the Fanno Creek Trail from the Library as a high
priority to buy with some of the Parks Bond Money.
We are shocked and highly disappointed that a bridge to nowhere has been approved to cut
through to this land potentially to develop it causing many problems for our community.
Why purchase this land?
1) There is precious little of this type of land left in Tigard.
2) Preserve Wildlife: It is an animal corridor which preserves wildlife such as deer, owls,
herons, eagles, fish, etc.
3) Preserve old growth trees groves.This is one of the if not the last and best one you could
purchase.
4) Protect the wetlands in and around it.
5) Community health:All ages (from babies to seniors) already use the path that follows this
land as a healthy place to walk, commute to and from the library, enjoy seeing wildlife,
water and natural beauty.
6) Community Education: Manicured parks and fields are rapidly becoming all that our kids
know.We need to preserve rare places like this to provide education and enjoyment for
our children and ourselves. Having it next to the library is ideal! It's the perfect opportunity
to create a "natural park"where people can truly learn about nature without destroying in
completely.
7) Location: This is the perfect location for a park. It's close (walking distance by path or road)
to downtown Tigard,the library and a large community currently without any type of park
or open space. The community surrounding it has to drive to Cook Park in order to have
kids play.A playground,picnic tables and additional pathways carefully placed not to
disturb wildlife would be a very welcome addition to these three areas.
8) If surveyed,we're sure the majority of this community would have thought of this property
when they voted yes to this bond measure. Please consider the needs of this part of Tigard
and purchase this land.
9) Fits perfectly the stated objectives of many agencies within the City of Tigard.
Please contact us if you have any questions.We would love to personally point out to you the
value of this land purchase.
Sincerely,
P + /,,, /&7/-,;&
Chad &Lara Mansfield and Family
8370 SW Arthur Court,Tigard
mansfields@frontier.com
5 July 2011
Title: Recreation Steering Committee (RECSC) Formation
•- Preface:
• In the past, PRAB has been committed toward city recreational programming
(Tigard Comp Plan, Goal 8.3, Policies 1&2 and P&R Master Plan). However, the
city has not endeavored to establish a comprehensive recreation program. .
• Currently there are decentralized city&organizational social &activity events
throughout the year within Tigard.
• If determined by PRAB, a subcommittee is favorable/non-favorable for feasibility
study through RECSC charter; council liaison will report decision back to council.
• The RECSC road map vision below is to determine if there is/as was sought in the
past; need for a comprehensive recreational department and programs.
• PRAB Action — See action below.
Problem Statement: Due to budget constraints and absence of a
comprehensive recreation program there is no centralized hub, or sounding
board to provide for citizen recreational needs, establish policy and to
process customer recreation requests, etc., to include maximally capitalize
" on its city events, parks and trails facilities.
Council Liaison Intent: Determine through a subcommittee whether or
not there is citizen need for a city wide comprehensive recreation program.
Example of Successful City Recreation Programs: Tualatin Hills
Parks and Recreation Dept (THPRD) — Many of these recreation programs
for youths during the summer are on waiting lists. The supply of
recreational resources is no longer meeting all of Beaverton resident
demands. [Discussion with James McElhinny, Director of Park &
Recreation Services, 30 June 201.11.
Purpose and Value of City Recreational Facilities:
Community programs foster family fun, serves individual interests of all
ages, sense of belonging to community, multi-use facilities recreation mix,
social fit-healthy benefits, including coordinated events tradition, city
brand, more commerce through increased social engagement and so much
more.
Presented by Councilor Woodard, initially at council work shop, 8 Feb 2011 & PRAB meet 11 July 2011,
Revised 11 July 2011
S July 2011
For Example, a visionary concept to achieve ROI(Return on Investment) would
capitalize on existing infrastructure and compliment future city master plans.
(If operations were located within Down Town/Triangle boundaries area)
• Increased Commerce/ Central plaza gathering cluster catalyst
• Branding Tigard as a "destination hub" where people want to visit
shop and spend leisurely time with family and friends.
• A location that would support multiple master and comprehensive
plans: Social, fit-healthy family events; Rec-community arts center
facility, etc. Programs/resources to incorporate future multi-modal
systems, trails, WES, HCT, Rail Station-Bus locations, Economic
Developer interest, and circulation improvement planning, etc.
Steering Committee Charge: Serves as City of Tigard recreation "body"
to find customer/stake holder interests, needs & scope of a comprehensive
recreation program.
• What type of facilities would our residents like to see?
• Who are the Target customers and stakeholders?
• How to capitalize on our multi-modal facilities, established parks &
land acquisitions, including future park land opportunities.
• Identify recreation best policy practices and city programming mix.
o Review successful recreation models i.e., Tualatin Hills Parks
and Recreation Dept (THPRD) and Tualatin Rec program.
o Is there a public/private business opportunity?
o Find Best Known Practices (BKP) with emphasis on recreation
sustainability through other successful city recreation
operations/programs.
o Review 2004 and 2006 Tigard recreational needs surveys.
o Submit a new Tigard comprehensive recreation needs survey.
• Identify joint funding "win-win" city opportunities in support of a city
recreation program. For example and if applicable: CCAC, CCDC,
Matching Grants, Parks and Recreation Bond Fund, Urban Forest
Fund, Clean Water Services, Parks and Trails fund, Gas Tax fund,
SDC's, Etc.
• Long-Term Planning: Put Comprehensive City of Tigard Recreation
program to the voters.
Presented by Councilor Woodard, initially at council work shop, 8 Feb 2011 & PRAB meet 11 July 2011,
Revised 11 July 2011
5 July 2011
• Example of values important to customers, stakeholders &Volunteers
o Environmental —Appropriate for the operational budget &mission.
o Social — High probability of mix-use. Location must also be centralized.
o Economical — Return on Investment, Revenues off-set expenses 75/25;
increased commerce. Economic development opportunities.
o Energy— Sustainable energy requirements, make use of volunteers, etc.
o Safety— Low risk probability for injury, public safety for kids/families.
o City Liability— Covered under city recreation indemnity laws.
o Volunteer Contributions — City incurs comp Costs; Volunteers reduce
need for city maintenance contracts. Create Jobs program (Qualified).
o Sustainable — Compare to competing models (THPRD and Tualatin)
o Specialized Programming— For senior citizens, businesses, organized
teams, schools, churches, IGA's and other recreational sports and
organizations win-win mix opportunities.
Other Considerations: feasibility study/Staff Time/Organization
• A Sub-Committee will require staff time and possibly require a city
recreation development consultant, citizen surveys, and other
resource requirements to determine feasibility of a city recreation
program and conceptual master plan overlay.
• Will add commitment to PRAB members selected on sub-committee.
• look FTE authorized via Parks and Recreation Master Plan.
Action: PRAB Motion - Take no further action, make a motion for further
discussion and/or approve and seek council approval to act upon motion.
• "PRAB "is/is not"interested in further discussion "and"does/does not"wish to
seek approval of council at this time to form a RECSC in determining city of
Tigard recreational program feasibility and citizen recreational needs.
• Council Liaison Report— To forward PRAB's motion on 12 July 11 during council
business meeting.
Comprehensive Recreational Programming supports Tigard Comp Plan &
State Goals: 1, 2, 5, 8, 9, 12, 13, 14, Special Planning Areas (Downtown), 2011 Council
Goals "To Do"list... (See, Tigard Comprehensive Plan, Goal 8.3, Policies 1 &2, see
below. Also see Parks and Recreation Master Plan authorizing look FTE).
Tigard Comprehensive Plan,Goal 8.3,Policies 1&2
1. The city shall endeavor to establish a comprehensive recreation program.
2. The city shall identify funding to provide a broad range of recreational opportunities.
Presented by Councilor Woodard, initially at council work shop, 8 Feb 2011 & PRAB meet 11 July 2011,
Revised 11 July 2011
07/06/2011 Parks Bond Report(FUND 421)
1:47 PM
Periods 00 to 00
Fiscal Year 0000
Date Range 06/30/2010 to 07/06/2011
Revenue Amt Expense Amt Invoice No Invoice Date Name Tran Date Description
92006-421 Fanno Creek House(Schaltz) $0.00 $1,200.00 The Bookin Group 6/15/2011 Planning for Fanno Creek House to obtain
$0.00 $1,400,658.45 Not Applicable Not Applicable Land Acquisition 4/14/2011 First American Title PurchaseSummer Crk II
$0.00 $1,957,269.00 Not Applicable Not Applicable Land Acquisition 6/30/2011 Move from SDC
$0.00 $74.52 JANFEB2011 4/1/2011 Jordan Schrader Ramis PC 4/27/2011
$0.00 $2,290.50 MARAPR2011 5/1/2011 Jordan Schrader Ramis PC 5/31/2011
$0.00 $2,383.50 APRMAY2011 6/1/2011 Jordan Schrader Ramis PC 6/15/2011
$0.00 $300.00 FEBMAR2011 6/1/2011 Jordan Schrader Ramis PC 6/15/2011
$0.00 $1,881.00 JANFEB2011 4/1/2011 Jordan Schrader Ramis PC 4/27/2011
92016-421 Summer Creek Park $0.00 $3,364,856.97
$0.00 $5,000,975.00 Not Applicable Not Applicable Land Acquisition 5/11/2011 First American Title-Sunrise Park Property Purchase
$0.00 -$114.00 Not Applicable Not Applicable Land Acquisition 5/27/2011 First Amer Title Ins Co/Refund Sunrise Park National Commercial Srvcs First Amer Title Ins Co
$0.00 $469.50 MARAPR2011 5/1/2011 Jordan Schrader Ramis PC 5/31/2011
92020.421 Sunrise Park $0.00 $5,001,330.50
$0.00 $625,375.00 Not Applicable Not Applicable Land Acquisition 3/25/2011 First American Title Ins Co/Potso Dog Park/Wire Pmt
$0.00 $1,955.52 Not Applicable Not Applicable Land Acquisition 6/30/2011 Potso Dog Park Acq costs
$0.00 $373.00 MARAPR2011 5/1/2011 Jordan Schrader Ramis PC 5/31/2011
$0.00 $373.00 APRMAY2011 6/1/2011 Jordan Schrader Ramis PC 6/15/2011
$0.00 $2,527.20 APRMAY2011 6/1/2011 Jordan Schrader Ramis PC 6/15/2011
$0.00 $72.00 FEBMAR2011 6/1/2011 Jordan Schrader Ramis PC 6/15/2011
92021-421 Potso Dog Park $0.00 $630,675.72
$0.00 $7,575.00 Not Applicable Not Applicable 6/30/2011 Bank of New York-Parks Bond
$0.00 $10,500.00 Not Applicable Not Applicable 6/30/2011 Standard&Poor's-Parks Bond
$0.00 $28,485.00 Not Applicable Not Applicable 6/30/2011 K&L Gates LLP-Parks Bond
$0.00 $20,000.00 Not Applicable Not Applicable 6/30/2011 Moody's Investor Svcs-Parks Bond
$0.00 $600.00 Not Applicable Not Applicable 6/30/2011 Sarah E.Murdoch-Parks Bond
$0.00 $6,225.00 Not Applicable Not Applicable 6/30/2011 Attorney Bills-Parks Bond
$0.00 $17,868.21 Not Applicable Not Applicable 6/30/2011 Bond Issuance Costs-Parks Bond
$0.00 $31,403.76 Not Applicable Not Applicable 6/30/2011 Bond Costs-Parks Bond
$0.00 $2,195.18 Not Applicable Not Applicable 6/30/2011 Sarah E.Murdoch-Parks Bond
$0.00 $194.60 Not Applicable Not Applicable 6/30/2011 K&L Gates-Parks Bond
$0.00 $3,862.50 Not Applicable Not Applicable 6/30/2011 ConservationTechnix-ParksBond
92999-421 Overhead Costs to be Allocated $0.00 $128,909.25
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