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11/13/2006 - Minutes Parks & Recreation Advisory Board Meeting Minutes Monday, November 13, 2006 7:00 P.M. Tigard Water Auditorium Members Present: Michael Freudenthal, Kelly Jean Johnson , Scott Bernhard, Shelley Richards, Kathy Meads, Barry Albertson Members Absent: Jason Ashley, Brian Davies, Trisha Swanson Staff Present: Dan Plaza, Diane Kuhn Visitors: None 1 . Roll Call and Introductions At 7:01 p.m. the meeting was called to order by Chair Michael Freudenthal 2. Comments from the audience No guests were present 3. Approval of October 9, 2006 Minutes 1. One correction was made to the minutes. Scott Bernhard made a motion to approve the minutes, and the motion was seconded by Kelly Johnson. 4. First Announcement: January�June 2007 PRAB meetings will be held at the Public Works Annex at 9020 SW Burnham Street. 41 It was announced that we will be meeting at the Public Works Annex at 9020 SW Burnham Street, starting with the January 08, 2007 meeting for the next 6 months. . 5. Further discussion on establishing a modest pilot recreatiomprogram. Kelly stated that at the last TGI Meeting, she got the name of a contact person from the school district. She will provide us her name. Michael asked if there were any comments or questions. If you go to a PTA meeting, the reason would.be to get a signed petition. Scott stated that getting out to all the civic organizations, or anywhere we might be able to access signature participation , package it and bring them to council . Kathy will check with Gus Duenas as to what point they come up with the preliminary budget so we can get our information in on time. Dan stated that we are now into the budget process. Between now and into December we do a financial forecast for 5 years out, and after the first of the year, we actually start Park and Recreation Advisory Board 11-13-06 1 J putting the budget together which we will bring back to you. The first Budget Committee Meeting will be in May. Scott stated he has worked on a variety of different projects, and the end result requires signatures. Scott feels that we can put together a very good signature package in a reasonable period of time. Mike wants to move aggressively on this matter and get the language together for the petition in the next month. Dan stated that the input he would give would be as non- demanding as possible. It would read: we encourage the Council to support the initiation of a modest recreation program. Dan will send some ideas to the board. Mike would still like to work on different areas, such as churches or schools. Kelly suggested looking at the larger employers who show interest in the city. . 6. Council Goal setting process: PRAB develop suggestion (s) for 2007 to be considered: a.) Establish a modest, Pilot, Recreation Program (refer to Point 5) b.) Continue Land Acquisition Program Gretchen Buehner, our new Tigard City Council member has been very supportive of land acquisition and green space. The two major goals for PRAB are: (1 ) Continued effort to establish a recreation program, (2) Continue our land acquisition. For the December meeting, Dan wants to do an update on the park and land acquisition. There is a lot going on. Mike noticed that Mayor Dirksen has been very vocal about land acquisition in the Mayor's corner of the City Scape. Dan indicated that there is a lot going on for the small active parks with water sites. There will be an update on green space and other pieces where donations have taken place, and donations are going to happen. 7. Board Member term expirations: 'Jason and Scott's terms expire on December 31, 2006, The City is currently advertising for applicants. Current Board members may reapply if they wish to continue on the Board. The mayor will conduct interview and make final selections sometime in January. . _ . Scott Bernhard and Jason Ashley's term will expire on December 31 , 2006. Applications have been advertised publicly. Michael stated that he would like them to re-apply and continue on these big projects. Applications are due on January 5, 2007 at 5:00 pm. The application can be found on line. 8. Updates Kathy Mead will not be attending our December 11 " gPRAB meeting. The Tree Board attended their last meeting. At that meeting there were three developers who came back with some strong reservations about what the Tree Board said. Dan announced that Matt Stine, City of Tigard Forester, has resigned. The city is going to hire an arborist who will Park and Recreation Advisory Board 11 -13-06 2 work with the developers. The Tree Board will be transferred to Planning and no longer be in Public Works. Kelly gave an update on the CCI meeting. The city's volunteer posting will be revamped. A job description will be required. Kelly has invited the CCI to come to our PRAB meeting. They want to wait until we have a petition, and then they may help us. Kelly stated that they need to hire someone to do the Community website. They are hoping when the web person is established, each neighborhood will have their own web page to get information into the community. Michael gave an update on the trail users group. The group is planning to meet on a regular basis. They have goals they are working on and the group is moving along. Dan stated that the Friends Group is not an official part of the city and there is no staff involvement. Shelly announced that she is moving and will be resigning from the Park and Recreation Board. Her last meeting will be in February. Dan gave and update on the downtown plan. The city is out to bid to hire a park landscape architect to put together a master plan for Fanno Creek Park from Hall Blvd. to Main Street, and across to Grant Street. Michael asked Dan if DRAB will be kept in the loop on the Fanno Creek Master Plan? Yes, and Dan indicated they are looking for two members from PRAB to be on the design committee. Dan stated that the skate park is in permit review, which is a long process. We are hoping to have a land use permit within 60 to 90 days, with an opening middle to late summer. The financial forecast includes a modest pilot program which is new to the forecast. Dan proceeded to explain the process of the pilot program. He thought the pilot program would be put through to the council and the budget committee for consideration. Dan also updated the PRAB members on the Pedestrian Bridge. You can park at the Butterfly Garden at Cook Park and walk the new trail.. The Pedestrian Bridge is two weeks behind schedule, which takes it to the middle of January. The bridge is impressive and looks good. The City of Tigard and Dan will lead the dedication ceremony. At the December 11 meeting, there will be an update on the land acquisition. Michael thanked Dan for all his hard work on the proposed budget. Welcome to Barry Albertson. 9, Adjourn Meeting was adjourned at 7:51 p.m. Diane Kuhn, Rehording Secretary Date —O Park and Recreation Advisory Board 11-13-06 3