Loading...
02/13/2006 - Minutes Parks & Recreation Advisory Board Meeting Minutes Monday, February 13, 2006 7:00 P.M. Tigard Water Auditorium Members Present: Michael Freudenthal, Jason Ashley, Trisha Swanson, Kelly Johnson, Carl Switzer, Kathy Meads, and Scott Bernhard (7:06pm) Members Absent: Ethan Brown, Barry Albertson, Brian Davies, and Shelly Richards Rodriguez Staff Present: Dan Plaza, Steve Martin, Diane Kuhn and Twila Willson Visitors: John Frewing and Rich Carlson 1. Roll Call and Introductions At 7:02 p.m. the meeting was called to order by Carl Switzer. Members of the Board introduced themselves. 2. Approval of Minutes Carl Switzer requested clarification on procedural issues regarding quorums and voting. After some discussion it was explained that a quorum was required for a meeting to be classified as official and as long as the attendance was a quorum, whoever was present could vote. Carl Switzer asked if there were any comments on the December minutes. Jason Ashley made a motion to adopt the December 12th minutes as distributed, Michael Freudenthal seconded the motion and all voted in favor of adopting the December 12th minutes as presented. There were no comments on the January 19th minutes. Jason Ashley moved to accept the January minutes, Michael Freudenthal seconded the motion, and the board voted unanimously to accept the January 19th minutes. 3. Comments from the Audience Carl Switzer asked John Frewing about petitioning Council to review the development of some property adjacent to the wetlands; Mr. Frewing gave a brief update as to where it is located. Most of the property is wetlands, or buffers, except in the NE corner of the property. The developer needs a variance to change the driveway from 20' to 920' Proposed entry from Cascade Blvd. (under railroad) is not big enough for TVF&R. Park and Recreation Advisory Board February 13, 2006 1 DRAFT There were issues of treatment of the buffer and wetlands where the developer proposes the 900' access and whether it is considered a road. When Clean Water Services considers a buffer, existing roads in buffer areas are exempt. John Frewing has asked Council to review this case recommended they read the deed, but their decision was not to make any ratification. The deadline for the appeal is February 14, 2006. He is not sure if fans of Fanno Creek would appeal or not although there is grounds for appeal on the easement issue and definition of pre-existing road. 4. Update on Tualatin River Bicycle and Pedestrian Bridge Funding Dan Plaza stated that at the January 24th Council meeting staff reported that the project budget had increased over time due to cost increases. Mr. Plaza had invited Paul Hennon and Steve Wheeler from the City of Tualatin to attend the Council meeting, as they are the administrative project managers. Staff recommended that Council approve the increased costs to build the bridge. Council directed staff to create the IGA between City of Tualatin, City of Durham, City of Tigard and Clean Water Services. Clean Water Services picked up $600,000. of the project. Tigard's share of the bridge in 2004 was $230,000 and in 2006 it has increased to $592,000. On February 14th, Tigard City Council will adopt a resolution to enter into the IGA, and also adopt a budget amendment for the increased costs. The projected date to begin construction is May-June and should be finished in the fall. Trisha Swanson asked why plans were changed from using the timber to metal. Mr. Plaza explained: The major issue was Oregon Fish & Wildlife and other agencies protective of species ODOT, the project manager of the bridge, leaned towards a steel bridge due to long term maintenance of wooden bridge This is an ODOT built bridge, with the four governments who signed the IGA each being one-quarter owner This project has been on the table for 20 years 5. Update on Skate Park Funding Possibility Dan Plaza reported on the Skate Park: Good news in that the Council continues with the desire to see the skate park go forward Skate Park Task Force has raised $40,000.00 in cash, with possible additional pledges of materials and supplies Tigard did not get the grant that was applied for last year , but able to apply again The new grant application will be put together with park SDC's and donations The budget has been submitted without the possible grant funds, so if it is funded by park SDC's, Task Force cash, and City of Tigard's general fund, so if the grant comes through, the budget will need to be amended to reflect less SDC's and no general funds Scott Bernhard recently drafted a letter of support from the PRAB to Council that will require some reconstruction, but will still be a valuable letter to send to the Council. Park and Recreation Advisory Board February 13, 2006 2 DRAFT Rich Carlson, Chairman of the Skate Park Committee, reported that they have applied for the Tony Hawk Grant for as high a $25,000. A request has also been made to the Kinsman Corporation. He was glad to see the Skate Park in the City's budget. He also reported that Verizon has donated $10,000 and GI Joe's has donated $5,000. Carl Switzer stated that the PRAB has made a formal recommendation to Council and is in the process of drafting another letter. Cost break down: Without the grant: $335,000 in park SDCs, $40,960 from task force, $50,000 from the general With grant: $150,000 grant, $50,000 from task force, and $226,000 in park SDC'S If additional money is raised, that is a good thing, because the cost could increase in the bid process. If there are additional monies, it could go into amenities for around the Skate Park. The board discussed what the best timeframe would be to send a letter to Council. It was determined that a letter should go with the first packet to be distributed to the Budget Committee. The PRAB members want Council and the Budget Committee to know they are in strong support of a Skate Park and the more they hear, the better! If there were any questions or comments about Scott Bernhard's letter, the board should let him know by e- mail. Rich Carlson said they would not hear back on the Tony Hawk grant application until June 1. 6. Conduct PRAB Goal setting session for Calendar Year 2006 The board discussed the goal setting sessions at the last two meetings. Much of their effort has been in the acquisition process with principal properties identified, but, as yet, no deeds have been transferred. A major project or goal should be the recreation aspect. When you look at the Boards goals and objectives, they really do have a slant towards recreation. When the interviews were conducted for the vacant PRAB positions, a significant part of the discussion was about recreation. Recreation has not been given enough focus. Goal Setting Session: Board discussion included the following brainstorming items: Make available to the public what is available in the private sector and expand. Create a web-page directory of contacts; the main contact - Chamber of Commerce Perhaps start slow. Offer classes. We have rooms available. In years to come, may double our offerings. Many private business organizations are non-profit- Little League, soccer, theatre Partner with some private organizations to offer classes at no cost; i.e., hunter safety, craft classes, photography, etc. Private businesses could sponsor classes Special events, community wide, two per year A recreation center, swimming pool, indoor tennis courts, etc., not available at start Generate community exposure Have a day when citizens can meet instructors Park and Recreation Advisory Board February 13, 2006 3 DRAFT The PRAB all agreed that this is the right approach. Dan Plaza will speak with Dennis Koellermeier to see if the PRAB can get some minimal funding. The Council's authorization is needed to do this. In the meantime, the PRAB should put together a list of classes. Focus on the most meaningful classes. Carl Switzer stated that this approach is very different from the original idea. Let community know that the City was in need of a recreation division or special district. Make it attractive so City Council would put on the ballot measure for citizens of Tigard to vote on. Land acquisition derailed the process The Council reacted to the land acquisition by coming up with funding the process and allocating $1 m for land acquisition, and, if the Metro bond passes in November, there is an additional $1 m. Carl Switzer stated that land acquisition will always be on the table, but that there should be two efforts happening simultaneously, one to begin short term, but also continue to put energy into the bigger picture. The PRAB needs to push the long term approach and build within. 1. Land Acquisition 2. Recreation After much discussion, Dan Plaza suggested that each board member take a few minutes to send him an e-mail about the short term vs long term vision and how they see it becoming a reality. He will take these comments, compile what the board has put together, and send back to them to be revisited at the March 13th PRAB meeting. He stated that 2010 may be a more realistic projection date. He stated he may have a part-time person come in and work on putting together a program. Parks and Recreation Advisory Board went into executive session at 8:40 p.m. and ended at 8:59 p.m. Agenda item for March 13th meeting needs to include selection of new chairman and vice chairman. 7. Adjourn The meeting was adjourned at 9:02 p.m. Park and Recreation Advisory Board February 13, 2006 4 DRAFT