01/09/2006 - Minutes Parks & Recreation Advisory Board
Meeting Notes
Monday, January 9, 2006
7:00 P.M.
Tigard Water Auditorium
Members Present: Shelley Richards Rodriguez, Brian Davies, Michael Freudenthal,
Jason Ashley, Trisha Swanson, Kelly Jean Johnson (Alternate), Carl
Switzer, Kathy Meads, Scott Bernhard (7:04 pm)
Members Absent: Ethan Brown and Barry Albertson
Staff Present: Dan Plaza, Steve Martin, Diane Kuhn and Twila Willson
Visitors: David Baumgarten
1 , Roll Call and Introductions
At 7:01 p.m. the meeting was called to order by Carl Switzer. Members of the Board
introduced themselves to the new alternate board member, Kelly Johnson.
2. Approval of Minutes
Transcription of the last meeting's minutes was not completed and would be ready for
review and approval at the next meeting.
3. Comments from the Audience - None
4. Certificate of Appreciation to David Baumgarten for service on the PRAB
The Board expressed their appreciation for David Baumgarten's years of service on the
PRAB. A Certificate of Appreciation was presented to him. David Baumgarten encouraged
the Board to continue with the good work they have been doing. He said he would be
working with the citizen's group involved in the creation of the City of Buil Mountain.
5, EXECUTIVE SESSION : PRAB Update on "willing-seller" analysis
The Board decided there was no need to go into executive session for the discussion.
Two letters have been sent to property owners to narrow down the potential properties
for acquisition . Several have withdrawn . Dan Plaza has called those he has not heard
from and a few have been interested in the possibility of selling their property to the City
for development of parks, wetlands or greenspaces. He commented that the personal
conversation with those property owners was a good move.
Carl Switzer asked about the status of an available property that was referred to the Board
by a citizen in an email message; Mr. Plaza informed them that this request would be
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handled differently. The process with the original properties would continue and new
possibilities would be handled separately.
The Fanno Creek trail system has been one of the Council's top priorities in past years
and it will remain a top priority.
Kathy Meads reported that the Planning Commission had been looking at a planned
development on Dakota and was considering a portion of the property for a
neighborhood park as part of the neighborhood association. They have since
reconsidered and have % acre available as public property for the city. Mr. Plaza said
the developer is now looking for SDC credits on that property and he would keep the
Board posted as the negotiations advance.
6. Council Resolution Re: METRO Bond Measure for Land
Acquisition/Development Potential Projects
Staff has been working to fine-tune the language for the recommendations to be given to
Metro for the monies that will be available for Tigard's use.
The three areas of focus are: 1600 ft. Fanno Creek trail extension near Bonita Park (the
Brown property), Fanno Creek Regional trail area (identify), and acquisition of park and
greenway land in the Urban Growth Boundary Area (UGBA).
Metro is aware of areas within Tigard and beyond that will fall into their plans for
development. Tigard's monies will most likely be used to develop more trail areas.
It is unclear where Metro will focus their acquisition .
Dan Plaza read the draft resolution to the board. (A copy of .the draft resolution is
included in the office files for reference.)
7. Conduct PRAB Goal setting session for Calendar Year 2006
Dan suggested the Board brainstorm goals. Tigard City Council will be adopting their goals
within the next few weeks and he recommended waiting to see what goals the Council sets
for Parks and Recreation before finalizing PRAB goals (next month). He previously sent
copies of the original PRAB goals to the Board members. Board members agreed it was
important to create a strategic plan to accomplish and achieve their goals.
Carl Switzer reviewed the history of the Board's accomplishments: goals, survey,
community presentations, generate excitement within the community; land acquisition
became a major focus. Momentum was somewhat lost while focusing on land
acquisition issues.
Skatepark:
• Scott Bernhard reported on recent contact with Rich Carlson, Chairman of
Skatepark Task Force Committee
• Mr. Carlson expressed frustration in apparent lack of interest with the Skatepark
by the PRAB
• Task Force Committee now has $55,000 in funds
• Scott Bernhard expressed disappointment in not providing that type of facility for
the citizens in the Tigard area
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• Skatepark committee members are going to businesses and organizations to
gather support and funding
Dan Plaza reviewed history of funding attempts:
o A $150,000 grant from the state would have had matching funds from the
City
o Task Force Committee would have brought up the difference. Grant was
not received
o Task Force has raised about $45,000
o Staff is recommending using $320,000 SDC money
o Money from the Council and the Task Force tomake it happen
o PRAB has stated the importance of getting the Skatepark.
o Youth Forum has stated the Skatepark is important to Tigard
SDC formula is 54% . The value of the land donated for the site is also included
in that amount
Suggested writing a letter to Council stating PRAB support continues
Letter to request Council consider appropriating more money in support of the
Skatepark
PRAB has been actively supportive of the Skatepark
SDC funds to the Skatepark would not impact the other projects that have been
earmarked (Pedestrian bridge, land acquisition)
Suggested PRAB members rotate attending Skatepark meetings to offer support
to them and report back to the board - Brian Davies will start
• Scott Bernhard will draft letter and circulate to board for review
Goal Setting Brainstorm Session:
Dan Plaza gave a step by step overview for formation of a Recreation Division:
1 . Establish a substantial division would require $600,000-700,000 plus another
$ 100,000
2. Requirements: Supervisor, coordinators and numerous part-time people to run
the program.
3. Youth. programs
4. Adult sport leagues
5. Pre-school through senior citizen (already a senior citizen program)
6. Atfalati and Little League programs — separate programs — very costly to operate
7. Dance programs, drama programs might be able to stand on their own or could
be taken over as part of the Rec. program.
8. Creative process that would include a wide variety of arts and crafts, t-ball,
cultural arts, sports, classes
Board discussion included the following brainstorming items:
Recommend putting current available information on the city webpage — it would
be an enhancement to Tigard
• Privately run programs are available
Many private business organizations are non-profit
• Partner with some private organizations to offer first aid/CPR classes, hunter
safety, etc.
• Use Libraries for resource
• Hundreds of programs that could be very successful in Tigard
It will not happen overnight
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• Once programs get started, creation of IGA with schools would be good for
classroom usage, etc.
• Council has heard a lot from citizens about the need for recreation division in the
City of Tigard
Park board interviews showed the need for recreation within Tigard
• Need for more community events like the balloon festival
Special events are a huge part of the program and bring the community together,
developing a well rounded community
o Parades
o Easter egg hunts
o Santa Claus
o Open mic nights
o Dances
• Middle school teen program
Teen Advisory committee could look at City of Hillsboro and Lake Oswego
recreation programs as comparably city-sized cities
Review PowerPoint presentations created for public presentations
• Focus on Goal #3, #1 — Recommend long-term strategies for citywide recreation
facilities and programs
• Make recommendations to Council, taking smaller steps to build into a larger
growth plan to develop over a few years an established recreation program with
a wide interests that creates the need for a facility center as it continues to grow
larger
Start with temporary people
Work with the historical society
Property acquisition process is moving, Metro is working, water sites will be
used, etc.
Mr. Plaza will collect PowerPoint presentations (Jason Ashley has the recreation
presentation, David Baumgarten has another presentation) and will bring them to show
and/or bring hard copies.
Metro wanted local support for the bond measure and part of the goals should include
how that will be done.
The PRAB will wait until February to see what the Council goals are and then develop
more solid steps.
Dan Plaza will provide Kelly Johnson with the Parks Master Plan, the survey, and hard
copies of the PowerPoint presentations.
8. Adjourn
The meeting was closed at 8:38 p.m.
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