08/08/2005 - Minutes Parks & Recreation Advisory Board
Meeting Notes
Monday, August 8, 2005
7:00 P.M.
Tigard Water Auditorium
Members Present: Shelley Richards Rodriguez, Carl Switzer, Jason Ashley, Kathy
Mead, Scott Bernhard (arrived 7:04), David Baumgarten (arrived
7:05), Barry Albertson (arrived 7:29)
Members Absent: Ethan Brown, Brian Davies, Michael Freudenthal, Trisha
Swanson (Alternate)
Staff Present: Steve Martin, Dennis Koellermeier, and Twila Willson
Visitors: John Frewing, Gretchen Buehner and Councilor Tom Woodruff
1. Roll Call
Carl Switzer called the meeting to order at 7:03 p.m.
2. Approval of Minutes
April 11, 2005, minutes — Jason Ashley motioned to approve the April minutes,
Shelley Richards Rodriguez seconded the motion, and the vote was unanimous
to accept the minutes as presented.
May 9, 2005, minutes — Jason Ashley motioned to accept the minutes from the
May meeting, David Baumgarten seconded the motion, and the board voted
unanimously to approve the minutes; Shelley Richards Rodriguez abstained
(absent at May meeting)
June 13, 2005, minutes — Shelley Richards Rodriguez motioned to accept the
June minutes, David Baumgarten seconded the motion and the board's vote was
unanimous to accept the June minutes
3. Comments from the Audience
John Frewing presented information about the Washington Square Regional
Center Study with greenbelt recommendations. The report included
recommendations that Tigard purchase property to complete the greenbelt
around Washington Square. (A copy of the document was provided to staff to be
included with the minutes.) Washington County, Beaverton and Tigard were
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involved in the plan. Dennis Koellermeier said he would gather all the
information and provide it to the Parks and Recreation Advisory Board (PRAB)
for review and consideration.
Gretchen Buehner (member of the Planning Commission) commended the board
for their past work. She requested the board not listen to just a few vocal
citizens, but look at the broader picture. She went on to say that the water
district has property on Bull Mountain that should be considered, such as at 135th
south of Walnut (Site #2) as well as the Canterbury location.
Tom Woodruff (Tigard City Councilman) thanked the board for their efforts and
encouraged them to draw to a conclusion the scheduled agenda items.
4. PRAB Adopt Land Acquisition Evaluation Matrix/Criteria and
Reiterate Support for Resolution
The PRAB discussed the changes that were previously made in wording to the
resolution.
Scott Bernhard motioned to accept the resolution and move it forward to
the City Council, David Baumgarten seconded the motion and the board
voted unanimously to move it forward with the City Council.
The criterion was distributed for review and further discussion. Highlights of the
discussion were:
° The purpose of the criteria is to act as a tool for scoring properties and
not to say one type of site/space was more important than another.
° A strong narrative should accompany the criteria that will reflect the
opinions of those evaluating the properties and capture the board's
recommendations.
• Dennis Koellermeier will refine the '/2 mile radius as a relative ranking
tool by having staff gather better population/zoning based specifications
• Narrative statements will be provided by each evaluator, submitted to
staff who will then calculate the average score (from totals). Staff will
provide independent recommendations and both recommendations will
be presented to the Council.
• Mr. Koellermeier outlined a timeline. Staff will provide property
background information by the end of the month, by October/November
recommendations can go to Council; land acquisitions to take place in
November/December, which would allow Council goal success. The
board said they were ready to get going on it and could help move things
along quicker.
• The board decided to change wording on Quality of Site to include
(unique features not otherwise covered).
Scott Bernhard motioned to approve the revised criteria, Shelley Richards
Rodriguez seconded the motion, and the board voted unanimous to accept
criteria as changed.
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5. Discuss Proposed Park/Greenway Locations
This item was tabled until Dennis Koellermeier could provide more complete
information, maps, and include the Washington Square information. He said he
would email or provide the material in a packet of information to the PRAB.
6. Discuss PRAB Presentation Strategy and Bond Measure
Scott Bernhard has given five presentations. He reported that the PowerPoint
presentation seems to be the best way to present the information rather than the
charted information. He petitioned the other board members to find groups to
schedule the presentations with.
David Baumgarten gave a presentation with the CPO Metzger group and
covered greenspace acquisition, which was the group's main concern. Kathy
has been to many of those meetings and they are attended by a majority of
Metzger residents.
When Scott Bernhard spoke to several Rotary groups, he was shocked to hear of
their lack of knowledge on parks and recreations. He used bits and pieces of the
survey to explain the PRAB's scientific findings.
Kathy Meads said she would check with the neighborhood school groups to
schedule presentations with those groups.
The PRAB objective was with the hopes that the final result would be to generate
a bond measure. Metro's vote will be in 2006, but Tigard does not want to
compete with them. If the board is aiming for a 2006 bond measure, a timeline
needs to be established.
Scott Bernhard said he thought it was important to keep moving with the
grassroots presentation efforts that were underway. He said that the
presentations have also generated a lot of other useful information.
Mr. Koellermeier suggested the board have staff compile a work plan and
timeline for review and consideration. There are a few `have to hit' dates, but the
rest is simply gathering information. He would also provide a list of civic
organizations for the board to contact for scheduling presentations.
Barry Albertson would like the presentation to be made to the school board. He
said the school district will be selling off surplus property so this was a good
opportunity and perfect timing. The district's next meeting is August 25 at 6:30
p.m. The board asked him to get it scheduled on the agenda.
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John Frewing suggested having someone from Metro's staff present information
to the PRAB on the next agenda. Dennis Koellermeier said he would arrange for
a representative to come.
7. Updates
Barry Albertson reported that the Alberta Rider School construction was coming
along well and hoped to be open near the scheduled date. The Tigard High
School construction project includes a tech. wing where the old library was
located and band rooms that are being soundproofed; Phase 3 will follow.
He suggested the board contact the new superintendent to schedule a
presentation and develop a working relationship with the school district.
Kathy Meads gave an update on planning commission news. It was their goal
that compressed housing areas should have pocket park space set aside.
Neighborhood information/communication groups were being organized.
Carl Switzer reported on a committee that recently conducted a telephone survey
similar to the PRAB survey where 81% commented that they wanted the
preservation of open spaces.
Dennis Koellermeier reported that Dan Plaza became very ill while on vacation,
delaying his return to work and putting staff a little behind. Steve Martin was
acting in capacity in Dan's absence and was doing a great job. Dennis will be
getting someone on board to provide much of this information to the PRAB.
David Baumgarten mentioned that his term was running out at end of the year
and what the process was. Dennis Koellermeier said he would come prepared to
brief the PRAB on how the process works at the September meeting.
8. Adjourn
The meeting adjourned at 8:15 p.m.
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