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04/11/2005 - Minutes Parks & Recreation Advisory Board Meeting Minutes Monday, April 11, 2005 7:00 P.M. Tigard Water Auditorium Members Present: Trisha Swanson (Alternate), Shelley Richards Rodriguez, Carl Switzer, Brian Davies, Ethan Brown, Kathy Meads, Jason Ashley, Scott Bernhard (arrived 7:06 pm) and David Baumgarten (arrived 7:17 pm) Members Absent: Barry Albertson Staff Present: Dan Plaza, Steve Martin, Beth St. Amand and Twila Willson Visitors: Sue Beilke, Catherine Renken, Councilor Tom Woodruff, Bob Storer, Bob Coleman, Rich Bella (The Oregonian), Clare Bronder, Julie Russell, Lisa Hamilton-Treick 1. Roll Call The meeting was called to order at 7:01 p.m. and board members gave brief introductions about themselves. 2. Comments from the Audience Sue Beilke - addressed the board about the CIP process, her concern with land acquisition, and felt that the proper process was not followed. She asked what the current total in SDC funds was, however Dan Plaza did not have the exact balance but thought $1.3m was allocated. Ms. Beilke said she had proposals from willing land-owners for land acquisition (Ash Creek drainage), namely, private owners who want protected areas. She also proposed using options to purchase and hold properties until the city was able to put out bond levies to match funds. Mr. Switzer asked her to send the list to parks staff. Councilman Tom Woodruff— expressed more interest in the Parks board and issues they are involved with. He recently was involved with the interviews for qualified people interested in working on the Parks board and the possibilities of expanding the board. He said the Council was interested in hearing PRAB recommendations, strategies and plans for SDC use. They are also interested in hearing the board's recommendations for land donations. Councilor Woodruff thanked the board for all their work. Bob Storer— has been working with Sue Beilke and a homeowners association to purchase properties. He wants recommendations for the purchase of specific property before clear- cutting occurs and wants to protect property as open space. He is concerned about gifted open space that should be protected. He wanted to know what criteria was used for open space protection and also asked the board to consider natural open spaces, not just recreational parks. Carl Switzer said the board was also very concerned with open space preservation. Park and Recreation Advisory Board April 11, 2005 1 DRAFT Clare Bronder- values open spaces, but is concerned that streets are being used as playgrounds. Concerned that SDCs should be used in Tigard for more playgrounds and for Ash Creek drainage project. Julie Russell —commended the board for looking at the Bull Mountain area for development of parks. She is unhappy that the area near Alberta Rider Elementary School now has more houses being built than originally planned for. She suggested looking at forest deferral property as an option. Ms. Russell also expressed frustration about street safety and that streets have no planter strips. She requested that more public opinion be obtained. Lisa Hamilton-Treick— knows resources are limited and commended the board for the balanced approach for parks in Tigard and on Bull Mountain. Citizen groups on Bull Mountain have not been contacted for their input on parks and she recommended the board look at the area in quadrants. She is a strong supporter of neighborhood parks and suggests looking at creating more. She knows of property that would be nice for developing into a park along the power line trail and she thinks the county and Metro would follow the recommendation. 3. Approve Minutes Minute transcription was incomplete; will be part of next month's agenda. 4. Tigard Downtown Improvement Plan (Task Force Members) Beth St. Amand (Tigard's Long Range Planning) distributed a map and packet. The Downtown Task Force includes property owners, concerned citizens, and business owners. On April 23 in the Library Community Room, there will be a public meeting to hear citizen views and comments and then the task force will be able to formulate a final plan for recommendation. Ms. St. Amand's presentation included many varied ideas for development of the downtown area. The board and citizen discussion included the following points: opinions from community preserve history of Tigard assist business owners in downtown area evolution of Main Street- heart of downtown mixed urban village with variety of activities for all ages transportation system - transit area green connections with water, greenery, open spaces concerns about drinking in parks were expressed by some citizens (Carl Switzer stated the PRAB reviewed the issue of banning alcohol and made their recommendations to Council, but they would welcome further comments from citizens by email or after the meeting.) timeline process will include recommendations to Council work toward funding and fulfilling project 5. Parks FY `05-06 Operating Budget and CIP (Dan/Steve) The Parks Operating Budget and CIP were reviewed and the following items were discussed: Additional full time employee and seasonal employees— personnel part of budget higher because of additional personnel Park and Recreation Advisory Board April 11, 2005 2 DRAFT Playgrounds need repair/ replacement Additional truck needed Harder to measure workload effectiveness measures Maintain restrooms, trails, fields Recreation grant was removed, but is not a dead issue. Being handled as a white paper instead of a budget line item. CIP process discussion on how things come before the board Staff makes recommendations, however, much of that comes from the Bull Mountain white papers Council's concerns come before the PRAB for their recommendations Issues come from citizens, council, staff, etc. Developers contact staff about possible donations Ideas come from all areas Councilman Tom Woodruff said the council listens to all voices and has no pre- conceived notions about how to spend money Considering numerous small acreage park properties Currently looking at 5 sites smaller than 5 acres. Powerline trail area has been discussed for several months and is ongoing Staff originally focused on purchase of land on Bull Mountain, later added park land in all areas of Tigard. Proposals for land acquisitions have evolved. Senn Property developer called Dan Plaza about possible donation of land. Dan Plaza walked the property and thinks it is a beautiful piece of property with park potential. Possible park proposals include 2 neighborhood parks, 3 acres ea.; Jack park expansion of 2 acres; Bull Mountain pocket parks with playground and benches; Senn property; PW Director wants to include Canterbury site and would like to negotiate with Water District for acquisition at no cost. Land acquisitions valued at $1.1m. Added more flatland properties for this CIP PRAB presentations would provide information for recommendations to Council Atfaliti has not requested more fields Staff requested PRAB review CIP and make recommendation to Council Don Ganer is working to get information on how SDCs are spread out The process has started with the mayor suggesting the purchase of property on Bull Mountain, then changed to add all of Tigard city area. Staff is not trying to pass it through quickly; it's happening quickly for staff too. Staff and Council respects the board's view Staff is looking for approval of budget from board to submit to Council; it can be still changed with the budget process More flatland areas need to be determined Deadlines exist to process/approve the budget Finance Dept. deadlines need to be met to provide budget recommendations to budget committee Tigard is deficient in parks PRAB presentations are designed to present information to the community and gather input Councilor Tom Woodruff noted many people have mixed opinions, but some number needs to be put into the budget. How it is allocated does not have to be determined at this time. Park and Recreation Advisory Board April 11, 2005 3 DRAFT Shelley Richards Rodriguez suggested the PRAB adopt the budget figure and allocate at a later date. Shelley Richards Rodriguez motioned to approve the $2.144,025 to purchase land in FY05-06; David Baumgarten seconded the motion and the board voted unanimous to approve. No flatland areas have been identified at this time. The community needs to help identify properties that may be available. There was a brief discussion about option to buy agreements. 6. Board Presentations This item was moved until later in the agenda. 7. Donation of Open Space by Windwood Homes (Dan Plaza) Dan Plaza reported on the proposed donation of open space by Windwood Homes where the Senn property is being developed. He recently walked the property (4.5 acres) being considered for donation. There is a creek running through the property and it has good potential. A trail could be put through the property and staff is looking at as a possibility. Staff will have more to present to the board in the future about this property. A citizen questioned what the motives were for a developer to donate property and Mr. Plaza reported that the developer had not asked for any consideration for SDC credits or anything else. 8. Develop "Canterbury Park" (Steve Martin) Steve Martin distributed maps to the board. The Canterbury site includes a treed area, reservoir, tree stand, the John Tigard House, and the Murdock Street right-of-way (ROW). Staff has been looking into the property for a prospective park site through a possible long term lease. 9. Land Donation Criteria / Purchasing Land Outside the City Limits / SDC Credits (Dan Plaza) Dan Plaza reviewed the previous city practice of not purchasing land outside the city limits. The city can purchase property anywhere outside the city limits according to legal council, who has researched the issue and found no limitations. PRAB recommendations are being sought on the issue. Regarding the SDC credit issue, legal council has advised that it can be done administratively by staff, however, staff is also looking for recommendation from the board. How it works? —A developer requests a credit for land donated in lieu of payment of SDCs. The city does not have to grant a credit however. Staff requested the board's recommendation on how to advise council about purchasing property outside city limits. Park and Recreation Advisory Board April 11, 2005 4 DRAFT The board had concerns about purchasing sites outside city limits and how that might jeopardize the purchase of property within the flatland areas. They also thought that by saying definitely "no" seemed short-sided. After further discussion, the board made no motion, but wanted to revisit the issue after hearing the results of Don Ganer's research. Dan Plaza suggested that land donation criteria should be developed. The city does not want landlocked property or property that is not adjacent to trails, stream sites, or properties with hazardous trees. The board agreed that criteria should be created. Carl Switzer thanked the citizen for their involvement and at 9:27 p.m. the meeting paused for a short break. 6. Board Presentations At 9:43 p.m. the meeting was called back to order. Discussion about Presentations: Presentations have been reworked by city staff and Dan Plaza requested that the board review the draft before putting it in the final format. Both presentations seem to be too long if presented together, but there was the possibility of combining them into one presentation. Brian Davies suggested creating perhaps three presentations, the two expanded versions covering each of the two topics and another shorter, combined or collapsed version. May 17 is the projected joint meeting with the Tigard City Council. Scott Bernhard said he would check into getting scheduled with Rotary meetings, Chambers, CPO4B, etc., to give the presentation. Dan Plaza will work with staff on combining the presentations. 10. Adjourn At 10:00 p.m. the meeting adjourned. Park and Recreation Advisory Board April 11, 2005 5 DRAFT