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09/11/2013 - Minutes Intergovernmental Water Board JWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, September 11, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buchner Representing the City of Tigard Tom Fergusson Alternate representing the Tigard Water District Keith Jehnke Representing the City of Durham David Newham Representing the City of King City Andrew Barrett Member-At-Large Members Absent: Ken Henschel Representing the Tigard Water District City of Tigard Staff Present: Dennis Koellermeier Public Works Director John Goodrich Utility Division Manager Greer Gaston IWB Recorder Visitors: David Wells City Manager City of King City 1. Call to Order, Roll Call and Introductions Commissioner Buchner called the meeting to order at 5:31 p.m. 2. Approval of Minutes —July 10, 2013 Commissioner Jehnke moved to approve the July 10, 2013, minutes. Commissioner Barrett seconded the motion. The motion passed by a majority vote of the commissioners present, with Commissioners Barrett, Buchner and Jehnke voting yes. Commissioners Fergusson and Newham abstained. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of August was about 8.5 million gallons per day (mgd). This usage is comparable to the same time period last year. Demand peaked on August 5 at 10.2 mgd. • 62 million gallons (mg) of native ground water were pumped from aquifer storage and recovery (ASR) well 1 this summer. • 90 mg remains in ASR well 2 from last year. • Approximately 68 mg of water remains in ASR wells; this equates to a 32-day supply. Mr. Koellermeier recognized new board member Commissioner Newham and alternate Tigard Water District member Tom Fergusson. 5. Update on King City/Tigard Draft Intergovernmental Agreement Mr. Koellermeier and King City City Manager David Wells announced the draft agreement (KC Agreement) would be placed on future City Council agendas in Tigard and King City. Commissioner Fergusson stated the Tigard Water District (TWD) voted in support of a single agreement for all jurisdictions served by Tigard. Mr. Koellermeier said that once Tigard and King City are satisfied with the KC Agreement, other IWB member jurisdictions could decide if they wanted to be included in that agreement. 6. Update on Negotiations with Lake Oswego Regarding Additional Capacity Mr. Koellermeier briefed the board on Lake Oswego's offer to allocate additional water to Tigard under the Lake Oswego-Tigard Water Partnership. Over the past six to eight months, representatives from Tigard and Lake Oswego have discussed shifting an additional 4 mgd of water capacity from Lake Oswego to Tigard. A shift in capacity would also increase Tigard's cost share in the project. Formal negotiations are now underway regarding the shift, and the tone of those negotiations has been positive. It will be at least a month before there is more to report. Commissioner Buchner reported on the activities of the Oversight Committee. Financial reports show projects are on budget. Bids have come in below initial cost estimates. Overall partnership projects are going well. 7. Briefing on Contract Awards for the Lake Oswego-Tigard Water Treatment Plant and Phase 5 Pipeline Mr. Koellermeier reported partnership projects will result in seven different construction contracts. Three contracts were awarded and the remaining four should be awarded over the next six months. Bids have come in consistently come in below initial cost estimates. 8. Update on Land Use Board of Appeals (LUBA) and Court of Appeals Cases Mr. Koellermeier said the Land Use Board of Appeals was considering whether it would allow new testimony as was requested by Stop Tigard Oswego Project, LLC. The request has been pending for three weeks, and the time clock for calculating deadlines is on pause until a decision is made. Mr. Koellermeier said he was waiting for the WaterWatch Court of Appeals case to be added to the docket; it may be scheduled in November. 9. Discuss the Selection of a Member-At-Large Ms. Gaston provided a brief explanation on the selection process for the member—at- large position. The options ranged from an extensive recruitment process to appointing someone through a nomination process. The board preferred the nomination process because the commissioners wanted to appoint someone who had some knowledge of water systems, etc. Mr. Koellermeier said Tigard staff would proceed with the nomination process. Note:Following the meeting, staff and two commissioners identified threepotential nominees. 10. Informational Items Commissioner Buehner gave a brief update on the Willamette River Water Coalition (WRWC). • The current members are Tigard, Tualatin, Sherwood and Tualatin Valley Water District (I`VWD). • Hillsboro and Wilsonville are not current members, but are interested in joining. • The coalition will need to rewrite/update the current intergovernmental agreement prior to bringing on new members. In conjunction with WRWC discussions about the Willamette River, Commissioner Buehner suggested that a presentation on the Sherwood water option be placed on an agenda in early 2014. 11. Non-Agenda Items The board did not discuss any non-agenda items. 12. Next Meeting October 9, 2013, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 13. Adjournment At 6:06 p.m. Commissioner Newham moved to adjourn the meeting. Commissioner Barrett seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Barrett, Buehner, Fergusson,Jehnke and Newham voting yes. Andrew Barrett, IWB Vice-Chair Greer Gaston, IWB Recorder Date: _ / / /J� /� Date: