07/26/2012 - Minutes Intergovernmental Water Board JWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Thursday,July 26, 2012, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Andrew Barrett Member-At-Large
Members Absent:
None
City of Tigard Staff Present:
Dennis Koellermeier Public Works Director
John Goodrich Utility Division Manager
Greer Gaston Public Works Office Manager
Kristie Peerman IWB Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5:31 p.m.
2. Approval of Minutes — May 9, 2012
Commissioner Buehner moved to approve the May 9, 2012, minutes. Commissioner
Henschel seconded the motion. The motion passed by unanimous vote of the
commissioners present, with Commissioners Barrett, Buehner, Henschel,Jehnke and
Winn voting yes.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Goodrich reported:
■ Average water use for the month of June was about 7.8-7.9 million gallons per day
(mgd). Normal summer peak is 8.9 mgd.
■ 225 million gallons of water are stored in aquifer storage and recovery (ASR) well
#2. This amounts to an 81-day supply.
■ Summer water supply should be adequate.
■ ASR #1 has been out of service. Tigard initiated an emergency contract with
Mather & Sons for a minor well rehabilitation. The work has been completed.
ASR #1 will be back up and running August 3-5, 2012. The cost was
approximately $60,000. Mr. Goodrich circulated photos of the repair work.
Those photos are on file in the IWB record.
5. Update on the Lake Oswego-Tigard Water—Joel Komarek
Joel Komarek gave a PowerPoint presentation titled the Joint Water Supply Project
Program Status. The presentation is on file in the IWB record. Presentation topics
included:
■ Program status update
■ Project status update
■ 30 percent design completion cost estimate
■ Future updates and cost controls
■ Impact on adopted water rates
6. Informational Items
The board did not discuss any informational items.
7. Non-Agenda Items
The Portland Water Bureau issued a boil water notice on Saturday,July 21, 2012.
Ms. Gaston notified each board member regarding the notice on Saturday afternoon.
Boil water informational packets were distributed to IWB members. These materials are
on file in the IWB record. This is the same packet sent to Tigard City Council.
Mr. Koellermeier reported:
■ The City of Tigard activated its emergency notification system (Reverse 911).
Via recorded phone message, the boil water notice was delivered to 19,981 of
the 23,683 contacts registered in the Reverse 911 system. This represented an
83-percent success rate.
■ The boil water notice gave Tigard the opportunity to promote registration for
its Reverse 911 system. Registration information will be included in an up-
coming edition of Know H2O.
■ Portland could not confirm whether Tigard was served by the Washington
Park Reservoir system where bacteria contamination was identified.
Commissioner Henschel provided a copy of a letter sent to Portland Bureau of
Emergency Management regarding the boil water notice. The letter is on file in the IWB
record.
Commissioner Henschel noted there was confusion as to who was affected. He
suggested addressing any future emergency water notifications to the Tigard Water
Service Area- including City of Tigard, City of King City, City of Durham, and Tigard
Water District.
Commissioner Buchner announced the Clackamas River Water Providers (CRWP) have
added Tigard to its membership. A tour of the Clackamas River watershed is planned
for September 22, 2012. Mr. Koellermeier noted IWB members will receive an invitation
to the tour.
Commissioner Henschel requested an update on the intergovernmental agreement.
Mr. Koellermeier stated the Tigard City Council is slated to discuss the agreement at an
upcoming meeting. He will update the board at its September meeting.
8. Next Meeting
Mr. Koellermeier stated the next regularly meeting was scheduled less than two weeks
away, and there was no pressing business and nothing on the agenda. Board consensus
was to cancel the August 8, 2012, meeting.
9. Adjournment
At 6:39 p.m. Commissioner Buchner moved to adjourn the meeting. Commissioner
Henschel seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present, with Commissioners Barrett, Buchner, Henschel,Jehnke, and
Winn voting yes.
Dick Winn, IWB Chair i6istie,Peerman, IWB Recorder
Date: ��l �/ ° 7 Date: Q lI L 112-