03/09/2011 - Minutes Intergovernmental Water Board (IWB)
Meeting Minutes
March 9, 2011
Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Alternate Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Mike Stone Member At-Large
Members Absent: None
Staff Present:
Dennis Koellermeier Director of Public Works
John Goodrich Utility Division Manager
Greer Gaston IWB Recorder
Visitors: Joel Komarek, Director of the Lake Oswego-Tigard Water Partnership
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5:31 p.m.
2. Approval of Minutes —January 12, 2011
Commission Buehner motioned to approve the January 12, 2011 minutes.
Commissioner Henschel seconded the motion. The minutes were approved by
unanimous vote of the Commissioners present, with Commissioners Buehner,
Henschel, Jehnke, Stone and Winn voting yes.
3. Public Comments: None
4. Water Supply Update
Mr. Goodrich reported:
• Average water demand is about 4 million gallons per day.
• Injection is ongoing into aquifer storage and recovery (ASR) well one. Injection is
completed in ASR well two.
• The City of Portland proposed a 10 percent increase in the cost of wholesale water
rates. Tigard anticipated this increase in its upcoming 2011-2012 budget. Similar rate
increases are expected over the next five years.
• Tigard signed-on for 31 million gallons of summer interruptible water from Portland. The
water will be available in July and August. This adds 500,000 gallons per day to the
water supply over the two-month period.
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• Half-street improvements, including a wall and sidewalks, are under construction as part
of the 10-million-gallon reservoir improvement and transfer pump station project. A
coating was applied to the inside of the reservoir to prolong the life of the concrete. A
new back-up generator is awaiting installation.
5. Update on the Lake Oswego-Tigard Water Partnership
Mr. Koellermeier introduced Joel Komarek, Director of the Lake Oswego-Tigard Water
Partnership. Mr. Komarek gave a PowerPoint presentation to update the Board on the water
partnership. The PowerPoint presentation is on file in the IWB record. Mr. Komarek also
provided the Board with handouts, which are also on file in the IWB record. Topics of Mr.
Komarek's presentation included:
■ Supply Facilities Capital Improvement Program
■ Project definition
■ Value engineering
■ Design firm procurement
■ Permitting/land use
■ Water rights
Presentation highlights:
■ In response to concerns from neighbors bordering the future Waluga II Reservoir, the
Lake Oswego City Council elected to construct a taller, 3.5-million-gallon reservoir tank.
This will decrease the footprint of the new reservoir, but means Lake Oswego will incur
some additional pumping costs over the life cycle of the facility.
■ Mr. Komarek discussed horizontal directional drilling techniques that will be used to
route the finished raw water pipeline through Oswego Lake.
■ Mr. Komarek briefly talked about siting options for the Bonita pump station.
■ Tigard and Lake Oswego are considering upsizing pipeline capacity in the event Tigard
ultimately receives more than its allocated 14 million gallons per day.
■ Mr. Komarek discussed neighborhood concerns regarding the expansion of the water
treatment plant in the Robinwood neighborhood. Lake Oswego is seeking an amenable
resolution, however, the Lake Oswego City Council is prepared to take legal action if
necessary.
• Overall water partnership costs are estimated at $230 million.
■ Design contracts for various partnership projects will be awarded by the Lake Oswego
City Council. Design firms for all projects are expected to be under contract by August
2011.
■ Mr. Komarek discussed options to transport raw water across the Willamette River.
■ With regard to water rights litigation, a final order is expected within the next 60 days.
■ Water permits, when issued, will be in effect through the year 2040.
6. Election of Chair and Vice Chair
Mr. Koellermeier informed the Commissioners that they were required to appoint a Chair and
Vice-Chair at their February meeting each year. Since the Board did not meet in February, the
Chair and Vice-Chair should be elected at this meeting.
Commissioner Henschel nominated Commissioner Winn to serve as Chair.
Commissioner Jehnke seconded the nomination. Commissioner Winn was appointed to
serve as the Chair by unanimous vote of the Commissioners present, with
Commissioners Buehner, Henschel, Jehnke, Stone and Winn voting yes.
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Commissioner Winn nominated Commissioner Buehner for Vice-Chair. Commissioner
Stone seconded the nomination. Commissioner Buehner was appointed to serve as the
Vice-Chair by a majority vote of the Commissioners present, with Commissioners
Henschel, Jehnke, Stone and Winn voting yes. Commissioner Buehner abstained.
7. Informational Items
■ Update from Commissioner Buehner on Lake Oswego/City of Tigard Oversight
Committee activities. Commissioner Buehner reported:
- Representatives of Lake Oswego and Commissioner Buehner gave a presentation to
West Linn City Council regarding the water treatment plant and the covenants,
conditions and restrictions (CCRs) in the Robinwood neighborhood.
■ Update from Commissioner Winn on West Bull Mountain Technical Advisory Committee
activities. Commissioner Winn reported:
- Commissioner Winn noted his work on this committee is completed, and this item
should be removed from future agendas.
8. Non-Agenda Items
Mr. Koellermeier said the transition to monthly billing is complete. Staff has spoken with a
relatively small number of customers, and Mr. Goodrich summarized these interactions. Mr.
Koellermeier explained how water rates and billing changes were publicized.
Commissioners Buehner and Winn complimented Mr. Goodrich on his communication with
customers.
Commissioner Winn reported he attended a seminar on rain barrels. Some farmers at the
seminar reported they were able to reduce their demand on the municipal water supply. Mr.
Koellermeier said he would distribute Tigard's information on rain barrels to the Board.
9. Future Agenda Items
Schedule Date Item
April 13, 2011 Progress Report on Rate Implementation, the Transition to Monthly
Billing, and the Financial Assistance Program
To Be Announced Additional Tenancy in Common Agreements for Properties within
the Ti and Water Service Area
10. Next Meeting
■ April 13, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
11. Adjournment
At 6:52 p.m., Commissioner Buehner motioned to adjourn the meeting. Commissioner
Stone seconded the motion. The meeting adjourned by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel, Jehnke, Stone and
Winn voting yes.
Dick Winn, I/WB Chair 'Greer Gaston, IWB Recorder
Date: : l / Date:
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