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09/14/2011 - Minutes Intergovernmental Water Board Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, September 14, 2011, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Ken Henschel Representing the Tigard Water District Keith Jehnke Representing the City of Durham Dick Winn Representing the City of King City Mike Stone Member At-Large Members Absent: None City of Tigard Staff Present: Dennis Koellermeier Director of Public Works John Goodrich Utility Division Manager and IWB Recorder Rob Murchison Senior Project Engineer Greer Gaston Intergovernmental Water Board (IWB) Recorder 1. Call to Order, Roll Call and Introductions Commissioner Winn called the meeting to order at 5:31 p.m. 2. Approval of Minutes —July 13, 2011 Commissioner Buehner moved to approve the July 13, 2011 minutes. Commissioner Stone seconded the motion. The motion passed by unanimous vote of the Commissioners present, with Commissioners Buehner, Henschel,Jehnke, Stone and Winn voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: ■ Average water use for the month of July was about 8 million gallons per day (mgd). This is 2.4 mgd less than the 10-pear average for the month of July and 1.2 mgd less than July 2010 demand. ■ Average water use for the month of August was about 8.75 mgd. This is 1.2 mgd less than 10-year average for the month of August and .5 mgd less than August 2010 demand. ■ Average water use for the first two weeks of September was about 8.9 mgd. This is 1.2 mgd more than the 10-year average for the month of September and 2.9 mgd more than September 2010 demand. ■ Although some water was used from aquifer storage and recovery wells this summer; about 200 million gallons (mg) remains in storage. This 200 mg equates to about a 100-day supply. ■ Summer peak demand was 9.8 mgd. This is significantly lower than the typical summer peak of 12.8 to 13 mgd. ■ The City of Tigard is making progress on the implementation of administrative rules on topics such as credit for leak. 5. Discussion on the Clackamas River Watershed Tour Mr. Koellermeier briefed the board on a tour to the Clackamas River Watershed. The tour is hosted by the Clackamas River Water Providers. 6. Informational items ■ Update from Commissioner Buehner on Lake Oswego-City of Tigard Oversight — Lake Oswego has given its city manager additional purchasing authority with regard to the Lake Oswego-Tigard Water Partnership. This increased authority allows for quick, decisive action during construction; projects will not need to be put on hold while funding approval is sought. — The pilot plant is operational, with the exception of active flow. — Plans for the raw water outtake are proceeding to the Gladstone Planning Commission. — Mr. Koellermeier is working on a plan to upsize the pipeline running from Waluga Reservoir to Bonita Pump Station. — Lake Oswego is encouraging Robinwood residents to submit their feedback, so the Good Neighbor Plan can be finalized. — Contracts have been issued for the design of the Bonita Pump Station and Waluga Reservoir No. 2. Mr. Koellermeier said Lake Oswego-Tigard Water Partnership program staff would provide the board with a project update at an upcoming meeting. 7. Non-Agenda Items Mr. Koellermeier reported meals would no longer be provided at board meetings due Internal Revenue Service rules. The City of Tigard has determined meals are a taxable benefit, and there is no feasible way to tax board members. 8. Future Agenda Items Schedule Date Item To Be Additional Tenancy in Common Agreements for Properties within the Announced Tigard Water Service Area. 9. Next Meeting October 12, 2011 at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 10. Adjournment At 6:07 p.m. Commissioner Winn moved to adjourn the meeting. Commissioner Buchner seconded the motion. The meeting adjourned by unanimous vote of the Commissioners present,with Commissioners Buchner, Henschel,Jehnke, Stone and Winn voting yes. Commissioner Buchner advised she will need to leave the meeting early next month. 11. Tour of the 10-Million-Gallon Transfer Pump Station Project At 6:10 p.m. Mr. Koellermeier, Mr. Goodrich and the commissioners departed to the 10- million-gallon transfer pump station and toured the facility. The tour was led by Tigard Senior Project Engineer Rob Murchison. Dick Winn, IWB Chair Greer Gaston, IWB Recorder n, Date: / /��� / / Date: Aley �? . .26//