11/09/2011 - Packet Intergovernmental Water Board Agenda
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, November 9, 2011, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
1. Call to Order, Roll Call and Introductions
2. Approval of Minutes — September 14, 2011
Action: Motion to approve the September 14, 2011 minutes.
3. Public Comments
Call for comments from the public.
4. Water Supply Update -John Goodrich
5. Extra Storage Space Credit for Leak Request
Action: Motion to issue a credit in the amount of$1,929.78.
6. Briefing on Water Sales -John Goodrich
Action: Informational, no action required.
7. Briefing on the Addition of 3/4-Inch Diameter Water Meters -John Goodrich
Action: Informational, no action required.
8. Briefing on Communication for Upcoming Water Rate Increase -John Goodrich
Action: Informational, no action required.
9. Discuss the Selection of a Member-At-Large - Greer Gaston
Action: Direction from the board on how it would like to fill the member-at-large position.
10. Informational Items
■ Update from Commissioner Buehner on Lake Oswego/City of Tigard Oversight Committee
activities.
11. Non-Agenda Items
Call for non-agenda items from the Board.
INTERGOVERNMENTAL WATER BOARD AGENDA—November 9, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of2
12. Next Meeting:
■ December 14, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street,Tigard, Oregon
13. Adjournment
Action: Motion for adjournment.
Executive Session
The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to
order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions
are confidential and those present may disclose nothing from the Session. Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
INTERGOVERNMENTAL WATER BOARD AGENDA— November 9, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 2 oft
Agenda Item No.: !�
IWB Meeting Date:
Intergovernmental Water Board Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, September 14, 2011, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Mike Stone Member At-Large
Members Absent: None
City of Tigard Staff Present:
Dennis Koellermeier Director of Public Works
John Goodrich Utility Division Manager and IWB Recorder
Rob Murchison Senior Project Engineer
Greer Gaston Intergovernmental Water Board (IWB) Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5:31 p.m.
2. Approval of Minutes —July 13, 2011
Commissioner Buehner moved to approve the July 13, 2011 minutes. Commissioner
Stone seconded the motion. The motion passed by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel,Jehnke, Stone and
Winn voting yes.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Goodrich reported:
■ Average water use for the month of July was about 8 million gallons per day
(mgd). This is 2.4 mgd less than the 10-year average for the month of July and
1.2 mgd less than July 2010 demand.
■ Average water use for the month of August was about 8.75 mgd. This is 1.2 mgd
less than 10-year average for the month of August and .5 mgd less than August
2010 demand.
■ Average water use for the first two weeks of September was about 8.9 mgd. This
is 1.2 mgd more than the 10-year average for the month of September and 2.9
mgd more than September 2010 demand.
■ Although some water was used from aquifer storage and recovery wells this
summer; about 200 million gallons (mg) remains in storage. This 200 mg equates
to about a 100-day supply.
■ Summer peak demand was 9.8 mgd. This is significantly lower than the typical
summer peak of 12.8 to 13 mgd.
■ The City of Tigard is making progress on the implementation of administrative
rules on topics such as credit for leak.
5. Discussion on the Clackamas River Watershed Tour
Mr. Koellermeier briefed the board on a tour to the Clackamas River Watershed. The
tour is hosted by the Clackamas River Water Providers.
6. Informational items
■ Update from Commissioner Buehner on Lake Oswego-City of Tigard Oversight
— Lake Oswego has given its city manager additional purchasing authority with
regard to the Lake Oswego-Tigard Water Partnership. This increased authority
allows for quick, decisive action during construction; projects will not need to
be put on hold while funding approval is sought.
— The pilot plant is operational, with the exception of active flow.
— Plans for the raw water outtake are proceeding to the Gladstone Planning
Commission.
— Mr. Koellermeier is working on a plan to upsize the pipeline running from
Waluga Reservoir to Bonita Pump Station.
— Lake Oswego is encouraging Robinwood residents to submit their feedback, so
the Good Neighbor Plan can be finalized.
— Contracts have been issued for the design of the Bonita Pump Station and
Waluga Reservoir No. 2.
Mr. Koellermeier said Lake Oswego-Tigard Water Partnership program staff would
provide the board with a project update at an upcoming meeting.
7. Non-Agenda Items
Mr. Koellermeier reported meals would no longer be provided at board meetings due
Internal Revenue Service rules. The City of Tigard has determined meals are a taxable
benefit, and there is no feasible way to tax board members.
8. Future Agenda Items
Schedule Date I Item
To Be Additional Tenancy in Common Agreements for Properties within the
Announced Tigard Water Service Area.
9. Next Meeting
October 12, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
10. Adjournment
At 6:07 p.m. Commissioner Winn moved to adjourn the meeting. Commissioner
Buehner seconded the motion. The meeting adjourned by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel,Jehnke, Stone and
Winn voting yes.
Commissioner Buehner advised she will need to leave the meeting early next month.
11. Tour of the 10-Million-Gallon Transfer Pump Station Project
At 6:10 p.m. Mr. Koellermeier, Mr. Goodrich and the commissioners departed to the 10-
million-gallon transfer pump station and toured the facility. The tour was led by Tigard
Senior Project Engineer Rob Murchison.
Dick Winn, IWB Chair Greer Gaston, IWB Recorder
Date: Date:
Agenda Item No.:
IWB Meeting Date:
V
MEMORANDUM
TO: Intergovernmental Water Board
FROM: Jamie Greenberg, Sr. Accounting Assistant
RE: Extra Space Storage
DATE: September 14, 2011
The attached credit for leak request is being forwarded to you for your approval at the next
scheduled meeting on October 12,2011. The method used in calculating the amount of the credit is
based on existing policy and there are no extenuating circumstances to this particular request. As
noted in the request the customer had a broken pipe on north end of propery that isn't visited
much. I called and spoke to the manager on site on August 10, 2011 to find out if they had a leak
within the last month as the water consumption was much more than usual for them. The manager
stated that they were aware of it and already had it fixed. The credit in the amount of$1929.78 was
calculated for the billing period of July 6, 2011 to August 2,2011 and the period from August 2,
2011 to September 6, 2011 and requires your Board approval before processing.
If you have any questions regarding this request,please feel free to call me directly at 503-718-2492.
Attached is a history of meter consumption and all documentation of the leak being repaired
submitted by the customer. The customer has been notified of the next scheduled
Intergovernmental Water Board meeting so they may attend if they so desire,
Utility Billing
Account History Report
User Name: Jamie
City Name: CITY OF TIGARD ,
Printed: 09/14/2011 - 8:53:AM
Account Status: Active Total Acct Balance: 0.00
Connect Date: 10/15/2007 Final Date: Deposits: 0.00 Refunds: 0.00
Customer Name: EXTRA SPACE MANAGEMENT Owner name: EXTRA SPACE MANAGEMENT
Customer Address: C/O ADVANTAGE IQ MS1439 Service Address: 16735 SW PACIFIC HWY
PO BOX 2440
SPOKANE,WA 99210-2440
Home Phone: (866)322-4547 Ext.
Business Phone: ( ) - Ext.
Customer Number: 039897 000 Reference Number: 8400740
Tran Date Tran Type Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8
Current Balance By Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
08/19x'2011 Payment 4,360.16 Web Payment;XID=146436334;Mero"60.16
08/10/2011 Balance 4,360.16 4,360.16
08/1012011 Billing 4,360.16 4,360.16
07/26/2011 Payment -250.28 Web Payment;XID=144444707;Merclt250.28
07/13/2011 Balance 250.28 250.28
07/13/2011 Billing 250.28 250.28
06/21/2011 Payment -156.78 Web Payment;XID=141888537;Merehd56.78
06/08'2011 Balance 156.78 156.78
06/08/2011 Billing 156.78 1.56.78
05/27/2011 Payment -156.78 Web Payment;XID=140207293;Merchd56.78
05/1112011 Balance 156.78 156.78
05/11/2011 Billing 156.78 156.78
04/29/2011 Payment -160.18 Web Payment;XII---138161000;Merchd60.18
04/13/2011 Balance 160.18 160.18
04/13,'2011 Billing 160.18 160.18
03/2212011 Payment -155.08 Web Payment;XID=135597759;Merchd55.08
03/09.'2011 Balance 155.08 155.08
03109,12011 Billing 155.08 155.08
02(25,'2011 Payment -155.08 Web Payment;XID=133952103;Merchd55.08
02109/2011 Balance 155.08 155.08
02/09,'2011 Billing 155.08 155.08
01x26,201 1 Payment -40.64 Web Payment;XID=132077927;Mercha-40.64
01(12/2011 Balance 40.64 40.64
01/12/2011 Billing 40.64 40.64
UB-Account History List(Printed: 09/14/2011- 8:53:AM) Page: I
Customer Number: 039897 000 Reference Number: 8400740
Tran Date Tran Type Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8
12/07{'2010 Payment -102.45 Web Payment;X1D=128378545;MercM02.45
11124;2010 Balance 102.45 102.45
11/24/2010 Billing 102.45 102.45
10/12/2010 Payment -512.26 -512.26
09/22/2010 Balance 512.26 512.26
09,122/2010 Billing 512.26 512.26
08/17/2010 Payment -318.08 -318.08
07/2812010 Balance 318.08 31808
07/28.'2010 Billing 318.08 318.08
06116/2010 Payment -33.46 -33.46
05/26/2010 Balance 33.46 33.46
05126/2010 Billing 33.46 33.46
04/08/2010 Payment -20.16 -20.16
03/24/2010 Balance 20.16 20.16
031`24/2010 Billing 20.16 20.16
02/12/2010 Payment -22.82 -22.82
0 1/2712010 Balance 22.82 22.82
01/27/2010 Billing 22.82 22.82
01,15/2010 Payment -313.83 -313.83
12/31/2009 Letter 0.00 Urgent Notice
11/25.2009 Balance 313.83 313.83
11/25/2009 Billing 313.83 313.83
10105/2009 Payment -43.82 -43.82
09123/2009 Balance 43.82 43.82
09/23/2009 Billing 43.82 43.82
08/07,'2009 Payment -6.47 -6.47
07,22/2009 Balance 6.47 6.47
07/22/2009 Billing 6.47 6.47
06/15/2009 Payment -12.94 -12.94
05;27/2009 Balance 12.94 12.94
05/27/2009 Billing 6.47 6.47
03/25;2009 Balance 6.47 6.47
03/25{2009 Billing 6.47 6.47
02/17;2009 Payment -6.47 -6.47
01/28i2009 Balance 6.47 6.47
01128/2009 Billing 6.47 6.47
12/15/2008 Payment -85.08 -85.08
11/26/2008 Balance 85.08 85.08
11/26/2008 Billing 85.08 85.08
10/08/2008 Payment -89.93 -89.93
09/24.'2008 Balance 8993 89.93
09124;2008 Billing 89.93 89.93
08/08/2008 Payment -52.65 -52.65
07/23/2008 Balance 52.65 52.65
07/23/2008 Billing 52.65 52.65
UB-Account History List(Printed: 09/14/2411 - 8:53-.AM) Page: 2
Customer Number: 039897 000 Reference Number: 8400740
Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8
06/20!2008 Payment -15.37 -15.37
05/28.12008 Balance 15.37 15.37
05/28;2008 Billing 15.37 15.37
04/07/2008 Payment -17.70 -17.70
03/26/2008 Balance 17.70 17.70
03/26/2008 Billing 17.70 17.70
02/08/2008 Payment -15.37 -15.37
0 23/2008 Balance 15.37 15.37
01/23/2008 Billing 15.37 15.37
12/17/2007 Payment -423.12 -423.12
11/28,'2007 Balance 423.12 423.12
11/28/2007 Billing 423.12 423.12
Route Sequence Serial 0084-0770-6664 Read Date Reading Consumption
Meter Status Active
09/06/2011 2,159 57
08/02/2011 2,102 1,528
07/06/2011 574 58
06/01/2011 516 3
05/04/2011 513 3
04/0812011 510 5
03/05/2011 505 2
02/02/2011 503 2
01/05/20I1 501 7
11/15/2010 494 34
09/14/2010 460 190
07/21/2010 270 117
05/19/2010 153 10
03/17/2010 143 5
01/19/2010 1.38 6
11/18/2009 132 117
09/17/2009 15 15
NEW METER 08/04/2009 0 0
Route Sequence Serial 0084-0770-6664a Read Date Reading Consumption Meter Status Removed
change out 08/04/2009 23,121 0
07/15/2009 23,121 0
05/18/2009 23,121 0
03/18/2009 23,121 0
01/22/2009 23,121 0
11/19/2008 23,121 32
09/18/2008 23,089 36
07/16/2008 23,053 20
UB-Account History List(Printed:09/14/2011- 8:53:AM)
Page: 3
Customer Number: 039897 000 Reference Number: 8400740
Route Sequence Serial 0084-0770-6664a Read Date Reading Consumption Meter Status Removed
05/21/2008 23,033 4
03/20/2008 23,029 5
01/14/2008 23,024 4
11/19!2007 23,020 179
Final Bill 10/15/2007 22,841 375
09/19/2007 22,466 644
0712312007 21,822 77
05/17/2007 21,745 182
03/21/2007 21,563 249
01/17/2007 21,314 274
11/14/2006 21,040 220
09f2l/2006 20,820 561
07/19/2006 20,259 541
05/18/2006 19,718 450
03/13/2006 19,268 374
01123/2006 18,894 395
11/14/2005 18,499 280
09/22/2005 18,219 647
07/21/2005 17,572 605
05/20/2005 16,967 529
03/16/2005 16,438 386
01/24/2005 16,052 462
I1/18/2004 15,590 512
09/15/2004 15,078 807
07/22/2004 14,271 856
05/18/2004 13,415 387
03/23/2004 13,028 547
01/23/2004 12,481 761
11/21/2003 11,720 549
09/12/2003 11,171 638
07/17/2003 10,533 778
05/15/2003 9,755 584
03/18/2003 9,171 544
01/15/2003 8,627 559
11/18/2002 8,068 424
09/19/2002 7,644 575
07/15/2002 7,069 474
05/14/2002 6,595 326
03/20/2002 6,269 316
01/18/2002 5,953 256
11/21/2001 5,697 424
09/19/2001 5,273 649
07/18/2001 4,624 634
05/17/2001 3,990 270
UB-Account History List(Printed: 09/14/2011 - 8:53:AM) Page: 4
Customer Number: 039897 000 Reference Number: 8400740
Route Sequence Serial 0084-0770-6664a Read Date Reading Consumption Meter Status Removed
03/22/2001 3,720 262
01/18/2001 3,458 309
11/16/2000 3,149 262
09/21/2000 2,887 301
07/20/2000 2,586 309
05/22/2000 2,277 265
03/17/2000 2,012 212
01/21/2000 1,800 245
11/17/1999 1,555 216
09/22/1999 1,339 342
07/21/1999 997 288
05/19/1999 709 267
03/16/1999 442 220
01/21/1999 222 222
12/02/1998 0 0
12/02/1998 21,536 67
11/19/1998 21,469 391
09/24/1998 21,078 469
10/08/1996 12,468 612
10,108/1996 21,469 391
10/08/1996 21,078 469
10/08/1996 20,609 1,082
10/08/1996 19,527 1,087
10/0811996 18,440 1,037
10/08/1996 17,403 1,088
10/08/1996 16,315 764
10/08/1996 15,551 744
10/08/1996 14,807 847
10/08/1996 13,960 765
10108/1996 13,195 727
10/08/1996 11,856 665
08/13/1996 10,545 575
02/17/1994 3,172 273
02/17/1994 2,899 248
02/17/1994 3,453 281
02/17/1994 5,833 611
02/17/1994 6,472 639
02/17/1994 7,170 698
02,117/1994 7,641 471
02/17/1994 8,075 434
02/17/1994 8,520 445
02117/1994 9,006 486
02/1711994 9,970 513
02/17/1994 9,457 451
UB-Account History List(Printed:09/1.4/2011 - 8:53:AM) Page: 5
Customer Number: 039897 000 Reference Number: 8400740
Route Sequence Serial 0084-0770-6664a Read Date Reading Consumption Meter Status Removed
02/1711994 5,222 628
02/17/1994 3,781 328
02/17/1994 4,126 345
02/1711994 4,594 468
12/21/1993 2,651 276
10/19/1993 2,375 153
08/20/1993 2,222 30
06118,1993 2,192 26
04/2111993 2,166 21
02/18/1993 2,145 22
12/18/1992 2,123 26
10123/1992 2,097 30
08/19;1992 2,067 29
06/19/1992 2,038 25
04/22/1992 2,013 28
02/20/1992 1,985 30
12/20/1991 1,955 24
10/22/1991 1,931 33
08/21/1991 I,898 41
06/2011991 1,857 33
04/18/1991 1,824 26
02121;1991 1,798 26
12/19/1990 1,772 31
10/19/1990 1,741 28
08/21/1990 1,713 41
06/19/1990 1,672 43
04/19/1990 1,629 35
02/21/1990 1,594 40
12/19/1989 1,554 39
10/19/1989 1,515 41
08/18/1989 1,474 44
UB-Account History List(Printed:09/14/2011- 8:53:AM) Page: 6
CITY OF TIGARD
CREDIT FOR LEAK ADJUSTMENT
' The City of Tigard has a practice of issuing partial credits for leaks that are repaired in a timely
manner. The city expects leaks to be repaired within ten days of discovery. Credits are based on
your average usage for the same period in previous years. This average is deducted from the total consumption
used during the time of the leak. The excess usage is charged at the wholesale mark up credit rate based on
customer type classification. This credit amount is applied to the next billing invoice as the Credit for Leak
adjustment. Please fill the form out completely. Please allow 30 days for your adjustment to appear on your utility
bill. No adjustment may be given on delinquent accounts, or if a previous credit was given at the same
address. If you have any questions, call our Utility Billing office at 503-718-2460. Return form to: Tigard Utility
Billing, 13125 SW Hall Blvd.,Tigard, OR 97223.
NAME &-rgA PACE �JoQAU E ACCOUNT NO. 0.3 R 8 q7-
ADDRESS 1 I.P-4 5 S w PAc tom,el- T`/ O2 9-72-2-q
BILLING ADDRESS (if different)
PHONE NO. 5 0 3- 1431 - 2 2 Z O
CAUSE OF LEAK (Explain): cE -r u )*- � Aiv
t �D CvT - A ALD
oar ��Cy P 6 2 TY A�S S Eh-SES Po-IJ) R&PA►2 F 1) 6V Q nC-) N i C ur, -5 67- 5w-j k ul tz
V �
DATE LEAK FOUND:
DATE LEAK REPAIRED: o / (Provide Plumber Bills or Receipts)
HAVE ANY WATER CREDITS BE N GIVEN IN PAST 3 YEARS? IV,,
I acknowledge that the information given above is true and correct to the best of my knowledge. I have read and
understand the City's Credit for Leak Adjustment practice. Understanding that I am not eligible for another leak
credit until three years from the granting of this credit, I still wish to make this application for a credit. If this is
- a rental the owner must also sign that is aware no further adjustment for a water leak would be given for
S three years.
a3zaw
k,. Signa e T Dat
Owner signature if Rental Date
YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS AND/OR RECEIPTS FOR PARTS,
REQUIRED TO FIX THE LEAK.
------------------------------------------------------------------------------------------------------------------------------------
c FOR OFFICE USE ONLY
Leak CreAit Rate-January 2011
$1.71 1.42 $1.94 $1.62 $2.30
RES N COM IND IRR
Previous year's usage:
#periods used
x $ � �t �
Average,ccf Leak Period,ccfak,ccf Leak Credit Rate — Crec{it Adjustment
Total. Credit: $ ( 12 7 Date Issued: Issued By:A<-A
Sunrise Landscape Services,Inc. Invoice
26085 SW Chehalem Station RD 1294 King MY- 16705 $W PMftDate invoice#
Sherwood,OR 47140-8.803 7
503-538-2386 Desoripti 1 8/1212011 19730
Landscape Lie.# 8663 „ -ft„�; $,�„GA S►Nia taw-6L"-
Bill To
Extra Space Storage
16705 SW Pacific Hwy
King City OR 97224
P.O.No. Terms Project
Quantity Description Rate Amount
1 Repair irrigation system-8/6 75.00 75.00
Thank you for your business.
Total $75.00
Noel Nichols
r
1C8f8663
26
Agenda Item No.:
IWB Meeting Date:
City of Tigard
Memorandum
To: Intergovernmental Water Board Commissioners
From: Utility Division Manager John Goodrich
Re: Addition of 3/4-Inch Water Meter
Date: November 2, 2011
In late August the city began offering a 3/4-inch diameter water meter. It is an intermediate-
size meter and would typically be used in the construction of an average-size single family
residence. It falls between existing meter sizes of 5/8-inch and 1-inch. This meter size was
added at the request of developers and contractors.
Prior to August, there were no 3/4-inch meters in use in the water service area. Only new
water customers, or customers who remodel and increase their fixture count, would be
required to install 3/4-inch meters.
System development charges and water rates have been amended to include the 3/4-inch
meter.
a
s �
City of Tigard
13125 SW Hall Blvd.,Tigard,OR 97223
www.tigard-or.gov
New Water Rates
Effective January 1,2012,water rates will increase
14 percent.Most residential customers should expect
to pay between five and eight dollars more per
month.Each customer's bill will vary based on water
consumption,the size of their water meter and pumping
charges,where applicable.
For more information about water rates,please visit
www.tigard-or.gov/WaterRates,or contact Tigard
Utility Division Manager John Goodrich at 503-718-2609
or johng@tigard-or.gov.
NOTE: In addition to water service,other fees/services
may appear on your utility bill. This increase only
applies to the water service portion of your bill
What's Up with Water Rates?
Since 2008,Tigard and Lake Oswego have been working
together to develop a new water system that will meet
both communities'future water needs.This is the
second of several increases that will take place through
the year 2015.The increases are necessary to fund the
construction of a new,state-of-the art water treatment
plant,reservoir and pump station—projects arising
from the Lake Oswego-Tigard Water Partnership.
For more information on the water partnership,visit
www.lotigardwater.org.
Lake Oswego-Tigard
Water Partnership
sharing water-connecting communities
H9,00
' ' ' ' Submitted at the IWB Meeting
Date: 41(. q ,L7O11 Agenda Item No.: F)
Tigard mater Service Area
z
ew Water Rates
2r Effective January 1,2012, " `°
water rates will increase 14 ;
percent.Under the new rates,
a typical residential customer
T�4Pl should expect to pay between five and
eight dollars more per month.Each
customer's bill will vary based on water
Qu esti o n s? consumption,the size of their water
meter and pumping charges,where
Tigard has the answers! applicable.This is the second of several
The Clackamas River is a high quality water source.
Your Water Bill? increases that will take place through
Utility Billing the year 2015. in temporary structures at the existing treatment
503-718-2460 plant site.This pilot treatment plant enables
Since 2008,Tigard and Lake Oswego have been partnership staff to evaluate the future plant's
Water Quality?
Jennifer Joe working together to develop a new water system water treatment processes,water quality,
jennifer@tigard-or.gov that will meet both communities'future water functionality and operation.
503-718-2599 needs.Water rate increases are necessary to fund
the construction of a new Clackamas River intake, Once the partnership projects are online in 2016,
Water Conservation?
Jennifer Joe state-of-the-art water treatment plant,reservoir, Tigard will receive 14 million gallons of water
jennifer@tigard-or.gov pump station and many miles of pipeline— per day—the new water supply for the 58,000
503-718-2599 about$120 million in projects arising from the customers within the Tigard Water Service Area.
Backflow Prevention? Lake Oswego-Tigard Water Partnership.
Hung Nguyen For more information about:
hung@tigard-or.gov Several local engineering firms have begun
503-718-2603 to design the new water system,and it's a big Water Partnership: www.lotigardwater.org
undertaking!A working,miniature version of the ► water Rates: www.tigard-orgov/WaterRates
Water Emergencies?
Public Works water treatment plant was recently constructed Utility Manager John Goodrich
503-718-2591 503-718-2609
_ JohnG@tigard-or.gov
Ager-hours
Water Emergencies?
IMPORTANT NOTE More water rate information on reverse side
On-call Service
503-639-1554 In addition to water service, other fees and
services may appear on your utility bill.
General Inquiries? The rate increase only applies to the
Public Works water service portion of your bill.
503-718-2591
More Water Rate Information 2012 Water Conservation
Calendars Now Available
Water charges include a fixed monthly with larger meters pay a higher monthly
customer charge and a variable,or tiered, fixed rate.Larger meters also have higher The water conservation calendar,"Life Grows
water usage charge.The fixed charge is tier thresholds.Tiered water rates are Where Water Flows,"is now available at
the price all customers pay each month, used for residential,multi-family and the Tigard Public Library, 13500 SW Hall
regardless of how much water they use. commercial customers.Industrial and Boulevard,and the Tigard Public Works
irrigation customers are billed at a uniform Building,8777 SW Burnham Street.
For the typical single-family,residential water rate.
customer,the fixed charge is$17.99.Added The free calendar showcases the artwork
to this fixed charge is the water usage Customers in higher elevation zones are of 14 elementary students from the Tigard
charge,which is tiered(see chart below) billed monthly for an additional booster Water Service Area.The artwork was
depending on how much water is used. pump charge.This charge recovers the selected from a contest held earlier this
additional costs of energy and pump year—nearly 500 entries were submitted,
• • ' capacity to move water to a higher representing six elementary schools.
► TIER 1:the first 0-6 CCF(100 cubic feet elevation.A typical single-family,residential
or 748 gallons)of water used customer located in a higher elevation will
will be billed at$2.33 per CCF. be billed$4.32 per month.Booster pump
charges are based on meter size,with larger
► TIER 2: 7-15 CCF of water used will be meters paying a higher charge.
billed at$3.40 per CCF.
► TIER 3: 16 CCF or more of water used For questions regardingyour city utility bill, mew
will be billed at$3.89 per CCF.
contact our Utility Billing Office at 503-718-
2460.For questions regarding water rate
increases related to the Lake Oswego-Tigard
Most single-family,residential customers Water Partnersbip,contact our Public Works
have a 5/8-inch water meter.Customers Department at 503-718-2609. + ++ + + +
MORE INFORMATION '
www.tigard-or.gov/WaterRates
City of Tigard PRESRT STD
YOU ' RE PUBLIC WORKS DEPT. U.S.POSTAGE
■ PAI
13125 SW Hall Blvd. PORTr,\vD,OR
Interested in learning more Tigard,OR 97223 PER.tiuT#isso
about your water?
The City of Tigard serves 58,000 water customers in Durham,King * * * * * * ECRWSS
City,two-thirds of Tigard and the Tigard Water District.Each of POSTAL CUSTOMER
theses areas is represented on the Intergovernmental Water Board. •
The board meets the second Wednesday of each month at 5:30 p.m. :
in the Tigard Public Works Building at 8777 SW Burnham Street. ,
The public is welcome to attend! Meeting agendas are posted at
www.tigard-or.gov/IWB. This newsletter was printed on recycled paper with environmentally friendly inks.
Please remember to complete the cycle and recycle this newsletter after it is read.
Agenda Item No.: q
IWB Meeting Date:
to City of Tigard
r
T Memorandum
To: Intergovernmental Water Board Commissioners
From: IWB Recorder Greer Gaston
Re: Selection of a Member-At-Large
Date: November 2, 2011
Staff is seeking direction as to how the commissioners would like to fill the member-at-large
position.
Commissioner Stone serves as the Board's member-at-large, and his term expires on
December 31, 2011. The member-at-large is selected by a majority vote of the other
members. The Board has wide discretion over how it selects the member-at-large. Options
range from simply appointing someone to conducting an extensive recruitment, application
and interview process.
There are no term limits for Board positions; commissioners may be appointed to successive
terms.
As an aside, the Durham City Council has re-appointed Keith Jehnke as Durham's
representative to the Intergovernmental Water Board. Commissioner Jehnke's new term will
run from January 1, 2012 through December 31, 2013.
Intergovernmental Water Board Members
November 3, 2011
NAME ADDRESS PHONE— FAX- E-MAIL TERM
EXPIRATION
Keith Jehnke 8015 SW Peters Road 503-572-9386 December 2013
Durham Representative Durham, OR 97224 keith(a)-aks-en .com
Chris Hadfield 8253 SW Woody End 503-620-1877 (home)
Durham Alternate Durham, OR 97224
Gretchen Buehner 13249 SW 136 Place 503-684-1031(home) December 2014
Tigard Representative Tigard OR 97223 503-684-1031 (work)
971-506-2096 (cell)
gebuehner _yahoo.com
Marc Woodard 13125 SW Hall Blvd 503-670-7910 (home)
Tigard Alternate Tigard OR 97223
Dick Winn 16270 SW King Charles 503-620-2097 (home) December 2012
King City Representative King City OR 97224 thermw _webtv.net
David Newham 16330 SW King Charles Ave 503-718-8581
King City Alternate King City OR 97224
Ken Henschel 14530 SW 144 Avenue (503) 579-8375 (home) December 2012
TWD Representative Tigard OR 97224 Ken.Hen schei(c)comcast.net
Julie Russell 12662 SW Terraview Drive (503) 603-9152 (home)
TWD Alternate Tigard OR 97224 (503) 312-9163 (cell)
jarusse1159(a_comcast.net
Mike Stone 16349 SW 107 Ct 503-968-9128 (home) December 2011
Member at Large Tigard OR 97224 503-682-4960 (work)
stone(a7ci.wilsonville.or.us
IWB phone list—term expirations
41 City of Tigard
Memorandum
To: Intergovernmental Water Board Commissioners
From: IWB Recorder Greer Gaston
Re: Tour of the Pilot Water Treatment Plant
Lake Oswego-Tigard Water Partnership
Date: November 9, 2011
IWB commissioners are invited to tour the pilot water treatment plant located at 4260
Kenthorpe Way, West Linn, Oregon. Two potential dates have been proposed for the tour:
■ Thursday, November 17 at 4 p.m.
■ Monday, November 21 at 4 p.m.
Commissioners who plan to take the tour need to agree on the date that best suits their
schedules. Once I know the date and number of attendees, I will finalize the tour
arrangements.
The following information is attached:
■ A map and directions from the Tigard Public Works Building to the treatment plant.
■ General information on the pilot water treatment plant.
• 8777 SW Burnham St, Tigard, OR 97223 to 4260 S Kenthorpe Way, West Linn, OR 970... Page I of 3
Directions to 4260 S Kenthorpe Way,West
Cao', le Linn, OR 97068
9.4 mi-about 25 mins
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http://maps.google.com/maps?f=d&source=s-d&saddr--8777+sw+burnham+st,+tigard+or... 11/3/2011
8777 SW Burnham St, Tigard, OR 97223 to 4260 S Kenthorpe Way, West Linn, OR 970... Page 2 of 3
j; 8777 SW Burnham St, Tigard, OR 97223
1. Head southeast on SW Burnham St toward SW Hall Blvd go 459 ft
total 459 ft
2. Turn right onto SW Hall Blvd go 0.8 mi
About 2 mins total 0.9 mi
41 3. Turn left onto SW Bonita Rd go 1.7 mi
About 4 mins total 2.5 mi
4. Turn right onto Waluga Dr go 0.5 mi
About 2 mins total 3.0 mi
5. Take the 3rd left onto SW Firwood Rd go 0.2 mi
total 3.2 mi
6. SW Firwood Rd turns slightly right and becomes Bryant Rd go 0.3 mi
About 1 min total 3.5 mi
7. Turn left onto Lakeview Blvd go 0.3 mi
About 1 min total 3.8 mi
8. Take the 1 st right onto S Shore Blvd go 0.2 mi
total 4.1 mi
9. Turn left to stay on S Shore Blvd go 0.4 mi
About 1 min total 4.5 mi
+ 10. Turn left to stay on S Shore Blvd go 1.7 mi
About 3 mins total 6.3 mi
11. Turn left onto McVey Ave go 0.7 mi
About 2 mins total 6.9 mi
43 12. Turn right onto OR-43 S go 2.1 mi
About 5 mins total 9.0 mi
13. Turn left onto Cedar Oak Dr go 472 ft
About 1 min total 9.1 mi
14. Take the 1st right onto Old River Rd go 240 ft
total 9.2 mi
15. Take the 1 st left onto S Kenthorpe Way go 0.3 mi
Destination will be on the right total 9.4 mi
About 1 min
4260 S Kenthorpe Way, West Linn, OR 97068
These directions are for planning purposes only.You may find that construction projects,traffic,weather, or other events may cause
conditions to differ from the map results, and you should plan your route accordingly.You must obey all signs or notices regarding your
route.
Map data 02011 Google _ _
Directions weren't right?Please find your route on maps.google.com and click"Report a problem"at the bottom left.
http://maps.google.com/maps?f=d&source=s_d&saddr=8777+sw+burnham+st,+tigard+or... 11/3/2011
TIGARD
WATER
SERVI
TWSA AREA CE
Providing a clean,safe,dependable pp
to the residents of Durham,King City,two-thirds of Tigard,
and Tigard
Test Dpiving
a Water
Treatment Plant
�\ Lake Oswego • Tigard
Water Partnership
V sharing water.connecting communities
P!
n 2008,Lake Oswego by taking it for a test drive. plant,but on a much smaller
and Tigard entered into a This fall,a working,miniature scale. It will yield about 250,000
Questions? water partnership.Under the version of the plant will be gallons of water per day,as opposed
Tigard has the answers! partnership,Tigard and Lake assembled,enabling Tigard to the 32 million gallons per
Oswego joined forces to improve and Lake Oswego to evaluate day the new plant will produce
Your Water Bill? and expand Lake Oswego's how well the new plant and during periods of high demand.
Utility Billing existing water system to meet treatment process will work.
503-718-2460 both communities'future What we learn from this pilot The partnership's water will
water needs.The two cities are plant will be used to refine the be drawn from the Clackamas
Water Quality?
Jennifer Joe currently planning the expansion design and operation of the River.This water will undergo
jennifer@tigard-or.gov and modernization of the water actual treatment plant. several processes in the treatment
503-718-2599 treatment plant. plant(shown below).The pilot
The pilot plant,located in plant will operate for about nine
Water Conservation? How will the new treatment temporary structures on the months to ensure the treatment
Jennifer Joe plant perform?The partnership existing water treatment plant process performs well under
jennifer@tigard-or.gov intends to answer that question site,will operate like a regular different seasonal conditions.
503-718-2599
(continued on reverse side)
Backflow Prevention?
Hung Nguyen
hung@tigard-orgov Clackamas THE PILOT PLANT WATER TREATMENT PROCESS
503-718-2603 River water
Water Emergencies?
Public Works
503-718-25910 1:1
After-hours f'
Water Emergencies? High rate Ozone Filtration Storage To homes and
On-call Service clarification businesses
503-639-1554 High rate clarification helps to remove sediment and algae prior to filtration.
General Inquiries? Ozone is a disinfectant that reduces impurities including pathogens,algal toxins and
Public Works disinfection by-products. It also removes undesirable taste and odor-causing compounds.
503-718-2591 Filtration physically removes particles and impurities.
S. t
water Conservation Calendar Cash in Your old,
CONTEST WINNERS ►►Vater-guzzlin' Toilet
The City of Tigard is pleased to announce the artists whose work Water customers can receive up to$150
will appear in the 2012 water conservation calendar,"Life Grows ($75 per toilet,with a two-toilet limit)
Where Water Flows."The calendar features the winning artwork reimbursement on their water bill by:
l;
from a contest held this past spring.The city received 500 entries
from six elementary schools within the Tigard Water Service Area. / Replacing their old toilet with a
WaterSense®model
The 2012 calendar will be available at the Tigard Public AND
Library and the Public Works Building in November 2011. ► Recycling their old toilet.Recycling
t �
Congratulations to the following talented artists: is easy at the Westside Toilet Roundup.
C.F.Tigard Elementary: Savannah Howell and Westside ToiletRoundup -
Samantha Miller
WHEN: Saturday,October 15,2011 1 9 a.m.—1 p.m.
Deer Creek Elementary: Payton Madarieta, WHERE: Tualatin Valley Water District
Genna Diforio,Joshua Lim, 1850 SW 170th Ave.,Beaverton,Oregon
Jane Zhang and Ellie Stiller
— COST: Free
Durham Elementary: Bailee Olson
Templeton Elementary: Grace Biggs and This event is sponsored by the City of Tigard and the Tualatin Valley
Samantha Steinbichler Water District.
St. Anthony School: Catherine Myerson,
Teddy Fronczak and Questions?Contact Environmental Program CoordinatorJennifer
Isabella Mori Joe at 503-718-2599 or jennifer@tigard-orgov.For specifics on
Woodward Elementary: Lily McNutt the WaterSense®Toilet Reimbursement Program, visit
www.tigard-orgov/water.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
„ GET INVOLVED! Intergovernmental Water Board meetings are open to the public and are held on the second Wednesday of each
month at 5:30 p.m. in the Tigard Public Works Building, 8777 SW Burnham Street in Tigard, Oregon.
Test Driving a Water Treatment Plant ; , city of Tigard PRESRT STD
PUBLIC WORKS DEPT. U.S.POSTAGE
(continued from reverse side) PAI D
13125 SW Hall Blvd. PORTLAND,OR
In addition to evaluating the performance of the pilot plant, ; Tigard,OR 97223 PERMIT#1350
the water produced from the plant will be analyzed at the water •
treatment plant laboratory and at independent,state-certified labs.
This analysis will ensure these state-of-the-art treatment methods
satisfy state and federal drinking water regulations and meet * * * * * * ECRWSS
customer expectations for taste and odor.The analysis will help us POSTAL CUSTOMER
gauge our ability to deal with testing and treatment regulations that •
may be implemented in the future.
For more information on the water partnership,
visit www.lotigardwater.org.
• This newsletter was printed on recycled paper with environmentally friendly inks.
Please remember to complete the cycle and recycle this newsletter after it is read.
Intergovernmental Water Board Minutes
SERVING TIGARD, KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, November 9, 2011, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Mike Stone Member-At-Large
Members Absent: None
City of Tigard Staff Present:
John Goodrich Utility Division Manager
Greer Gaston Intergovernmental Water Board (IWB) Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5:31 p.m.
2. Approval of Minutes — September 14, 2011
Commissioner Buehner moved to approve the September 14, 2011 minutes.
Commissioner Stone seconded the motion. The motion passed by unanimous vote of
the Commissioners present, with Commissioners Buehner, Henschel,Jehnke, Stone and
Winn voting yes.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Goodrich reported:
■ Average water use for the month of October was about 4.1 million gallons per
day (mgd). This is 1 mgd less than the 10-year average for the month of October
and .6 mgd less than October 2010 demand.
■ Average water use for the first week-and-a half of November was about 3.9 mgd.
■ Approximately 173 million gallons of water is stored in aquifer storage and
recovery (ASR) wells. A small amount of ASR water was used this year. Limited
injection of water into the ASR wells will occur in the upcoming months.
■ This fall, Tigard had not experienced any water quality issues with the Portland
water supply. Water quality issues will likely arise as the rainy season gets
underway.
5. Extra Storage Space Credit for Leak Request
Mr. Goodrich provided background information on this credit for leak request for
$1,929.78. Credits over $500 must be approved by the board.
Commissioner Buehner moved to approve the credit. Commissioner Henschel seconded
the motion. The motion passed by unanimous vote of the commissioners present, with
Commissioners Buehner, Henschel,Jehnke, Stone and Winn voting yes.
6. Briefing on Water Sales
Mr. Goodrich reported, via Tigard's 18,000 service connections, that the city sold 1.9
billion gallons of water to water customers in fiscal year 2010-2011. Sales were
comparable to those in fiscal year 1994-1995 when the City of Tigard supplied water to
about 11,000 service connections.
He advised the Water Financial Plan assumed the average household would consume 9
ccf per month (one ccf equals 100 cubic feet, or 748 gallons, of water). However, actual
demand is more like 7.4 ccf per month; this is 18 percent lower than expected. Mr.
Goodrich attributed the decrease to wetter, cooler summers, which reduced demand.
The board discussed how the decrease in water sales might affect revenues, especially as
they pertain to the Lake Oswego-Tigard Water Partnership. Commissioner Buehner
noted there was a "cushion" in the new rate model. Despite decreased usage, the rate
model has generated more revenue. Mr. Goodrich added that the water division
remained on target with its financial forecasting, budgeting and expenditures.
7. Briefing on the Addition of 3/4-Inch Diameter Water Meters
Mr. Goodrich briefed the board on the addition of a 3/4-inch diameter water meter as
outlined in the memo included in IWB packet materials.
8. Briefing on Communication for Upcoming Water Rate Increase
Mr. Goodrich distributed a bill stuffer and the winter edition of KnoWH20; both
communication pieces inform the public of the January 1, 2012 water rate increase. The
commissioners discussed the future rate increase structure and comments they have
received from constituents.
9. Discuss the Selection of a Member-At-Large
Commissioner Winn asked the board to consider appointing Commissioner Stone to
another term as the member-at-large. The board discussed:
■ Whether to open the position to the public.
■ How the reappointment of Commissioner Stone would maintain continuity on
the board.
■ Commissioner Stone's expertise and how it benefits the board.
Commissioner Stone agreed to serve another term.
Commissioner Buehner motioned to appoint Commissioner Stone to another term as
the member-at-large. Commissioner Henschel seconded the motion. The motion passed
by unanimous vote of the commissioners present, with Commissioners Buehner,
Henschel,Jehnke, Stone and Winn voting yes.
10. Informational Items
■ Update from Commissioner Buehner on Lake Oswego/City of Tigard Oversight
Committee activities.
— The project manager was authorized to approve change orders up to $1
million in order prevent delays; delays could cost $500,000 to $1 million
per day.
— Commissioner Buehner encouraged the commissioners to attend an
upcoming tour of the pilot water treatment plant. Three treatment
processes will be tested. Depending upon how these various processes
perform, the partnership may be able to reduce the treatment plant
footprint and save up to $3 million in costs.
— First quarter projections indicate the water partnership budget is on target.
— The Gladstone planning commission has approved the raw water intake.
— Commissioner Buehner discussed possible ways to route the transmission
pipeline once it crosses the Willamette River. The preferred route travels
underground through a small portion of a West Linn park. West Linn's
charter does not allow the pipeline to be routed through the park without
the approval of its citizenry. An alternative route, that avoids the park,
could add an additional $7 or $8 million.
— A joint meeting between Tigard and Lake Oswego City Councils will take
place Monday, November 14 at 6:30 p.m. Commissioner Buehner invited
the commissioners to the meeting.
— Public outreach meetings are taking place with neighborhood
associations/groups regarding the construction of the finished water
pipeline. Meetings are also taking place with county commissioners and
legislators representing West Linn, Lake Oswego and Gladstone.
— Commissioner Buehner explained the timeline related to the WaterWatch
appeal; action on the appeal will likely take place this summer.
— State law requires 1.5 percent of water treatment plant project costs be
spent on energy savings/conservation. Commissioner Stone said
Wilsonville had challenged this requirement and suggested the partnership
might consider doing the same.
11. Non-Agenda Items
Commissioners Henschel,Jehnke and Winn indicated they would like to attend the pilot
water treatment plant tour on Monday, November 21.
Commissioner Henschel asked if board would like to move IWB meetings to a later time
since dinner is no longer being served as a part of the meeting. Commissioner Buehner
said she had another meeting immediately following the IWB meeting; a later meeting
time would create a conflict for her. The board decided not to change the meeting time.
Commissioner Henschel noted that four IWB meetings had been cancelled in 2011. He
said Tigard Water District (TWD) commissioners wanted to know why so many
meetings had been cancelled. Commissioner Winn said he and Mr. Koellermeier typically
discuss the agenda and whether there is enough business to merit holding the meeting.
Commissioner Henschel expressed concern that some meetings were cancelled, because
staff members were unavailable and that those who have something to bring before the
board, such as the public or TWD commissioners, were not afforded the opportunity to
do so. Commissioner Henschel said the IWB had cancelled too many meetings.
Commissioner Winn said if the IWB doesn't have any business to conduct, it doesn't
make sense to hold a meeting just for the sake of holding a meeting. Commissioner
Stone concurred. Commissioner Henschel countered that the TWD might have an issue
it wanted to bring forward to the IWB. Other commissioners said, in that case,
Commissioner Henschel should contact Mr. Koellermeier to get the issue on the agenda.
Commissioner Stone noted the public rarely attended IWB meetings, and there did not
seem to be much public interest in the board's business.
12. Next Meeting
December 14, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
13. Adjournment
At 6:38 p.m. Commissioner Stone moved to adjourn the meeting. Commissioner
Buehner seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present, with Commissioners Buehner, Henschel,Jehnke, Stone and
Winn voting yes.
Dick Winn, IWB Chair reer Gaston, IWB Recorder
Date: / Date: