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10/10/2007 - Packet Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee 2ao2 Date of Meeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting;I am simply the employee preparing the paper record for archiving.This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman Print Name Signature Date Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and the Unincorporated Area AGENDA Wednesday, October 10, 2007 Tigard Water Building 5:30 p.m. 8777 SW Burnham Street Tigard, Oregon 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call 2. Approval of Minutes — September 12, 2007 Motion from the Board to approve the minutes 3. Public Comments Call for comments from the public 4. Accent Residential Homes Credit for Leak Request - Continued-Amanda Bewersdorff 5. Discussion of Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area - Continued- Brian Rager 6. Discuss Disposition of Property for Burnham Street Improvements - Brian Rager & John Goodrich 7. Water Supply Options - Brian Rager& John Goodrich 8. Informational Items 9. Non-Agenda Items Call for non-agenda items from Board. 10. Next Meeting - November 14, 2007, 5:30 p.m. Tigard Water Building, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Motion for adjournment. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Questions? Contact the City of Tigard at 503.639.4171 Sign-in Sheet Intergovernmental Water Board Meeting Date: /b-1h _,6-k- Name ,6-k- Name Do you wish If yes, please give your address please print to speak to the Board? John Q. Public Yes 13125 SW Hall Blvd. Tigard OR 97223 i PAW f C �E�f�tJ fauS�� Cr 'fe Of 1y1� Intergovernmental Water Board (IWB) Meeting Minutes October 10, 2007 City of Tigard Water Auditorium 8777 SW Burnham Street Tigard, OR 97223 Members Present: Patrick Carroll Representing the City of Durham Julie Russell Representing the Tigard Water District Bill Scheiderich Member at Large Dick Winn Representing the City of King City Members Absent: Gretchen Buehner * Representing the City of Tigard * Attempted but was unable to join the meeting by speakerphone due to technical difficulties. Staff Present: Public Works Assistant Director Brian Rager Water Quality & Supply Supervisor John Goodrich Accounting Supervisor Amanda Bewersdorff IWB Recorder Greer Gaston Note: Agenda items are recorded in the minutes in the order they were considered. This order varies from the agenda, thus the discrepancy in numbering. 1. Call to Order, Roll Call and Introductions Commissioner Scheiderich called the meeting to order at 5:33 p.m. 2. Approval of Minutes —September 12, 2007 Commissioner Carroll motioned to approve the September 12, 2007, minutes; Commissioner Russell seconded the motion. The minutes were approved by unanimous vote, with Commissioners Carroll, Russell, Scheiderich, and Winn voting yes. 3. Public Comments Marland Henderson, 11795 SW Katherine Street, Tigard, referred to a letter he had sent to the Board. This letter is on file in the IWB record. Mr. Henderson thanked the Board for considering his suggestions on the use of reclaimed water in downtown Tigard. He indicated the matter would also be discussed at an upcoming Tigard City Council meeting. Commissioner Scheiderich pointed out that the water requirements of the area would need to be identified in order to determine if using reclaimed water was feasible. Mr. Henderson said he would provide the Board with information on the pros and cons of using reclaimed water in downtown Tigard. Intergovernmental Water Board Minutes October 10,2007 1 Ken Henschel, 14530 SW 144" Avenue, unincorporated Washington County, inquired about a water line break located on Bull Mountain Road. Commissioner Scheiderich responded this would be taken up as an informational item later in the meeting. 4. Accent Residential Homes Credit for Leak Request - Continued Ms. Bewersdorff summarized her memo which is on file in the IWB record. Mr. Sean Foushee of Accent Residential Homes said he did not agree with some of the information provided to the Board. He explained that initially he didn't know the irrigation system had been leaking, but ultimately the system was repaired. If approved, a credit of $1,817 would be issued against the bill which totals $4,378. Commissioner Winn asserted no credit was warranted due to the delay in repairing the leak and, based on the record, the applicant's unwillingness to work with the City of Tigard to resolve the problem. Commissioner Russell motioned that the IWB issue a credit for the cost., Commissioner Carroll seconded the motion. Commissioner Scheiderich clarified this was a credit equal to the mark-up, or difference between the wholesale and retail water costs. The motion was approved by a 3 to 1 vote with Commissioners Carroll, Russell, Scheiderich voting yes, and Commissioner Winn voting no. Note: The meeting recessed at 5:47 p.m. while staff tried to contact Commissioner Buehner by phone. The meeting reconvened at 5:51 p.m. Staff was unsuccessful in connecting with Commissioner Buehner. 8. Informational Items Representation on County Technical Advisory Committee Mr. Rager reported the Tigard Water District (TWD) was listed as the water service provider on the county's Technical Advisory Committee. The committee is tasked with planning areas 63 and 64. The TWD appointed Commissioner Russell to the committee. Mr. Rager suggested the IWB would be the appropriate body to determine who represents the water service provider on this committee and recommended the IWB become involved in selecting a representative. If the number of committee members is not limited, Commissioner Scheiderich suggested the IWB be represented on the committee in addition to the TWD. Commissioner Scheiderich added that technically, the City of Tigard is the water service provider. Commissioner Scheiderich stated the consensus of the Board was to direct staff to inform the county that the IWB would like a representative on the committee. Staff was asked to report back to the committee. If an appointment was needed immediately, the Board agreed Commissioner Scheiderich could appoint a representative. Mr. Goodrich pointed out that it would be difficult to forecast future water demand without participating in the planning process. Commissioner Carroll proposed a City of Tigard staff member serve as the IWB's representative on the committee. He asserted a staff member would have the level of Intergovernmental Water Board Minutes October 10,2007 2 knowledge and expertise needed to plan areas 63 and 64. Commissioner Winn concurred, saying the advisory committee was composed of staff and technical people. Commissioner Scheiderich asked for clarification on the committee's assignment. Water Line Break on Bull Mountain Road In response to an inquiry from Mr. Henschel (see Public Comments), Mr. Goodrich told the Board about a water main break that occurred in front of Alberta Rider School. The water line has been repaired. 5. Discussion of Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area - Continued This item was continued from the Board's September 12, 2007, meeting. Mr. Rager referred to an updated memo which is on file in the IWB record. For properties within the City of Tigard, Commissioners Russell and Scheiderich wanted to know when the properties were annexed into the city. Commissioner Scheiderich asked for this information so he could determine if the annexation preceded the withdraw of territory from the Tigard Water District (TWD). He explained that there was a time, prior to the 1993 intergovernmental agreements, when TWD and City of Tigard boundaries overlapped. Following the 1993 agreements, state law dictated that when the City of Tigard withdrew from the TWD, certain assets would be transferred from the TWD to the city. Commissioner Winn said he favored treating these properties in the same manner as other properties by supported tenancy in common agreements. The Board agreed that the properties in question were dedicated for use as part of the water supply system. This item was tabled and will be reconsidered when the annexation information is available. 6. Discuss Disposition of Property for Burnham Street Improvements Mr. Goodrich referred to a memo requesting the IWB donate a piece of property for right- of-way. The property is needed for street widening as part of the City of Tigard Burnham Street Improvement Project. Mr. Goodrich's memo is on file in the IWB record. Commissioner Russell indicated she would discuss the issue at the next Tigard Water District (TWD) meeting and report back to the IWB. Commissioners Scheiderich, Carroll and Winn said they had no concerns over the right- of-way donation. Commissioner Russell asked if the City of Tigard should pay for the right-of-way and the money be placed in the water fund. Mr. Goodrich pointed out that compensation would only be for the portion of the property being used as right-of-way. Commissioner Scheiderich added there would be costs associated with doing an appraisal and the property may be unbuildable. Commissioner Scheiderich said the Board would make a decision after the TWD has considered the matter. 7. Water Supply Options ■ There is an upcoming meeting with Lake Oswego on November 17 at 9 a.m. Intergovernmental Water Board Minutes October 10,2007 3 ■ Mr. Rager reported the partners of the Tualatin Basin Water Supply Project have developed a memorandum of agreement (MOA) regarding the title transfer and possible governance structure. There is a meeting on Friday for final review of the MOA. The next step will be for the various governing boards to consider the agreement. 9. Non-Agenda Items Commissioner Carroll inquired about the status of aquifer storage and recovery (ASR). Mr. Goodrich and Mr. Rager reported recharge typically begins in December or January when turbidity issues have abated. Preliminary reports on ASR 3 are positive. Commissioner Russell inquired about a memo regarding water building signage. Mr. Rager summarized the memo which is on file in the IWB record. 10. Next Meeting- November 14, 2007, 5:30 p.m. Tigard Water Building, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Commissioner Scheiderich adjourned the meeting at 6:28 p.m. Greer A. ,Gaston, IWB Recorder A Date: lov. 74 2,071- Intergovernmental Water Board Minutes October 10,2007 4 Agenda Item No.: 2- IWB Meeting Date: O�- Intergovernmental Water Board (IWB) Meeting Minutes September 12, 2007 City of Tigard Water Auditorium 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Julie Russell Representing the Tigard Water District Bill Scheiderich Member at Large Dick Winn Representing the City of King City Members Absent: Patrick Carroll Representing the City of Durham Staff Present: Public Works Assistant Director Brian Rager Water Quality & Supply Supervisor John Goodrich Accounting Supervisor Amanda Bewersdorff IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions Commissioner Scheiderich called the meeting to order at 5:35 p.m. 2. Approval of Minutes —August 8, 2007 Commissioner Buehner motioned to approve the August 8, 2007 minutes; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote, with Commissioners Buehner, Russell, Scheiderich, and Winn voting yes. 3. Public Comments: Marland Henderson, 11795 SW Katherine Street, Tigard, said his comments were related to agenda item #5 and he would wait until that item was before the Board. 4. Accent Residential Homes Credit for Leak Request Ms. Bewersdorff provided background information regarding this credit for leak request. Staff's recommendation was to deny the credit request based on: ■ the chronology of events in Ms. Bewersdorff's memo dated September 4, 2007 (This memo is on file in the IWB record.) • the leak not being repaired within the ten days as required in the Tigard Municipal Code Ms. Bewersdorff stated no payments have been made on the account and the irrigation line had been turned off. Commissioner Winn motioned to deny the credit for leak request; Commissioner Buehner seconded the motion. The request was denied by unanimous vote, with Commissioners Buehner, Russell, Scheiderich, and Winn voting yes. Intergovernmental Water Board Minutes September 12,2007 1 Note: Later in the meeting, Sean Foushee of Accent Residential Homes showed up and inquired about the credit for leak request. Commissioner Scheiderich told Mr. Foushee to meet with Amanda Bewersdorff regarding the credit for leak request, so staff could prepare a presentation for the Board. He stated the issue could be placed on the Board's next agenda. Commissioner Scheiderich noted the Board had already taken action on the matter. 5. Discussion on the Use of Reclaimed Water in Downtown Tigard and Policy and Incentives for Stormwater Diversion Clean Water Services (CWS) Government and Public Affairs Manager Mark Jockers introduced himself. Mr. Jockers discussed CWS's water reuse program and incentives related to storm water harvesting, (rain barrels, disconnecting downspouts, etc.). Mr. Jockers provided the following background information: ■ CWS strongly supports water reuse; it's the largest reuse provider in the state. ■ The Durham treatment plant provides half-a-million gallons per day of reclaimed water to irrigate 215 acres of turf. • The water is used at Tigard High School, Durham Elementary School, Summerfield Golf Course, Tualatin Country Club, King City Golf Course, and Cook Park. ■ The reclaimed water used represents less than one percent of annual wastewater flow. ■ The water reuse program is seasonal, operating from May to October. ■ CWS produces the highest level reclaimed water approved for the most uses. • CWS is in the midst of reclaimed water master planning to determine the highest and best use of reclaimed water. The focus is on turf irrigation. ■ Effluent from the Rock Creek and Durham waste water treatment plants can make up to 40 percent of the overall flow of the Tualatin River in summer months. ■ There may be an environmental impact to the Tualatin River should water be diverted from the river in order to increase the supply of reclaimed water. • One of the goals of the reuse program is to "swap" reclaimed water for water that would be withdrawn from the river. ■ Reused water cannot come back to the waters of the state. Ideally the water is applied at the same rate as plants will take it up, so no run off is generated. ■ CWS mitigates for the temperature of their effluent by releasing cold water from Hagg Lake and providing shade along waterways. Regarding the use of reclaimed water in Tigard's downtown area, Mr. Jockers made the following comments: ■ The DEQ would not permit irrigation that would allow reclaimed water to flow into the creek. ■ Someone would have to pay for the infrastructure to get the water to the area. ■ It would have to be decided if using reclaimed water in the downtown would be the best use of this resource in terms of the overall environmental impact and the health of the river. Commissioner Scheiderich suggested it was premature to pursue further use of reclaimed water in downtown Tigard until landscaping irrigation requirements are determined. Intergovernmental Water Board Minutes September 12,2007 2 Mr. Jockers addressed the Board's inquiry regarding residential incentives related to storm water harvesting. He explained CWS's stormwater credit programs are geared toward development and redevelopment. CWS has no residential downspout disconnection or rain barrel credit. These programs are typically offered in communities where stormwater and sanitary systems are combined and are placing a strain on the sanitary system. Residents in Washington County do not have combined stormwater and sanitary systems. It was suggested information could be provided to citizens on their utility bills. Marland Henderson, 11795 SW Katherine Street, Tigard, asked how CWS water got into the river. Mr. Jockers replied water was discharged through a diffusion pipe along the bottom of the river. This is one of four permitted discharges. CWS does not have a permit to discharge reclaimed water at other locations along the river. Charles Swift, 12950 SW Pacific Highway, Tigard, said, in his experience, only the facility where the reclaimed water came from needed to be permitted; if reclaimed water made its way to the river, this did not need to be permitted. Mr. Jockers said CWS is operating under a different set of rules. Mr. Henderson asked what will happen as the community grows and more waste water is generated. Mr. Jockers responded that the amount of water discharged into the river is limited by the capacity of the river to assimilate the discharge. He added that the issue of future discharges will be part of CWS's master planning. There was also a discussion about the use of recycled water as a water source for toilets. Mr. Jockers did not know whether a permit would be required for this use; there would be building code issues. He added that such an idea would require dual plumbing systems (one for drinking water and one for reclaimed water). He raised the issue of the cost of the initial investment in infrastructure and how these costs would be distributed. Ken Henshel, 14530 SW 144`h Avenue, asked, with regard to existing homes, if there were any retrofit systems designed to allow the use of rainwater for toilet flushing. Mr. Jockers said he didn't know; he suggested this may be a question for DEQ. Commissioner Buehner said some of the major downtown projects might be on a large enough scale to qualify as a pilot project to implement some of these water-saving suggestions. Mr. Jockers pointed out that reclaimed water was not available year-round. 6. Discussion of Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area The Board recently executed two tenancy in common agreements for the water building and Canterbury property. Mr. Rager asked the Board if it was interested in creating additional agreements for other properties. There was some discussion about which properties were within the City of Tigard. Commissioner Scheiderich asked staff to research this issue and bring the item back at a subsequent meeting. Commissioner Scheiderich explained his interpretation of the 1993 agreements establishing the IWB. If property is within the City of Tigard, upon withdrawal from the group, the City succeeds in title to the property. The tenancy in common agreements, on the other hand, direct that property be dedicated to the water service system and Intergovernmental Water Board Minutes September 12,2007 3 guarantee that ownership is distributed to the owner jurisdictions. This is why the Board needs to know which properties are within the City of Tigard and, by default, fall under the 1993 agreement. Commissioner Russell made a formal request from the Tigard Water District(TWD) asking the IWB delay any action on the properties until the legal action regarding the public meeting notice for the June 25, 2007 TWD meeting is settled. Commissioner Russell referred to a letter she would provide to the Board. Note: The letter Commissioner Russell referred to was not produced and, therefore, is not a part of this record. In response to Commissioner Scheiderich, Mr. Rager said this was not an urgent matter. Commissioner Scheiderich directed the issue be brought back to the Board's next meeting and asked staff to provide a history of when the properties were annexed into the City of Tigard. 7. Water Supply Options ■ Little progress had been made on scheduling committee meetings with the City of Lake Oswego. ■ Aquifer storage and recovery well #2 was out of service and the City was looking into increasing the capacity of the well in conjunction with the repair. This is not affecting water supply. ■ The bid opening for the 550-foot Zone Reservoir#2 and Price Park took place yesterday. Activity at the site should begin next month and the project will take about two years to complete.The low bid was about $5.7 million, which was in line with the engineer's estimate. 8. Informational Items Mr. Rager referred to Tualatin Project Title Transfer Partnership documents that had been handed out to the Commissioners. These documents are on file in the IWB record. Having Clean Water Services (CWS) act on behalf of the Tualatin Basin Water Supply Project partners would streamline the title transfer project. Approval of the memorandum of agreement granting CWS the authority to act on Tigard's behalf will go before the Tigard City Council in the near future. 9. Non-Agenda Items: None 10. Next Meeting - October 10, 2007, 5:30 p.m. Tigard Water Building, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Commissioner Scheiderich adjourned the meeting at 6:32 p.m. Greer A. Gaston, IWB Recorder Date: Intergovernmental Water Board Minutes September 12,2007 4 Distributed to IWB Members 16,10,D� September 14,2007 Via: DE-mail ❑Mail XIn-person at meeting Intergovernmental Water Board C/o Greer Gaston City of Tigard 13125 SW Hall Blvd,Tigard,OR 97223 Re;Reuse Water Dear Board members, Thanks for the second effort given to the matter of water conservation and the reuse of affluent from the Durham Treatment Facility. Special thanks for contacting Clean Water Services and having their representative, Mark Dockers, come and explain some of the "in's and out's" of theirs and others regulations and allowable current affluent uses. Mark spoke of many barriers to success regarding the ability to substitute reuse water for potable water. I feel confident that with your support, along with public backing and finances, we can overcome any barriers that may prohibit our use of this water source. This may also help with the problems Mark explained for the growing population and growing discharge from the treatment plant. The significance and importance of all this rests on the fact that the City of Tigard is without enough water and / or a conservation plan to keep up with the potential future demand. By planning now, we can have both and at an affordable price. The bonus is that we are able to improve the downtown with all of its Green Street Features. Mark spoke of the environmental hurdle's that needs to be overcome and the unknown timeframe for resolution. Without total confidence several of us believe that those needs can and will be met. Hopefully, this will be met before construction constraints have been passed over. Initially, laying a "PURPLE PIPE" in the ground down Burnham Street before it is paved over will be the first goal to be met. Secondly, to insure that there will be water to go in it. Again thanks for your time and consideration. Without you the dream of a Green Tigard will not happen. I will try and to keep you informed of our progress in the future. Sincerely, Marland Henderson 12950 SW Pac. Hwy.,Tigard,Oregon,97223 (W) 503-639-5537 (F) 503-639-3663 Cc: Mark Dockers Agenda Item No.: IWB Meeting Date: /6- 0- City 6- 0-City o,f Tigard Memorandum To: Intergovernmental Water Board From: Amanda L Bewersdorff,Accounting Supervisory Re: Accent Residential Homes, Irrigation Meter Credit for Leak Date: October 3, 2007 The Board considered this credit for leak request at its September meeting and decided unanimously to deny the request based on: • the chronology of events presented in my September 4 memo ■ the repair not being corrected within the required ten-day period ■ staff's recommendation that the request be denied I understand that later in this meeting, Mr. Sean Foushee of Accent Residential Homes showed up. Commissioner Scheiderich told Mr. Foushee to meet with me regarding the credit for leak request, so I could prepare a presentation for the Board. I did have one phone message from Mr. Foushee,which I promptly returned. In my message to him, I provided a range of times I would be available to talk or meet with him. Mr. Foushee has not returned my call. Commissioner Scheiderich had directed that this credit for leak be placed on the Board's next agenda. Since Mr. Foushee has not gotten in touch with me, I have no additional information to share with Board beyond what was presented at your last meeting. a MEMORANDUM TO: Intergovernmental Water Board FROM: Amanda L. Bewersdorff, Accounting Supervisor RE: Accent Residential Homes, Irrigation Meter Credit for Leak Request DATE: September 4, 2007 The attached credit for leak request is being forwarded to you for your review and possible approval at the next scheduled meeting on September 12, 2007. The method used in calculating the amount of the credit is based on existing policy. There have been many conversations between Utility Billing(UB) staff and the customer regarding their leak in the irrigation system. January 18, 2007 -The irrigation system leak was first discovered by Mike White,Senior Engineering Technician, and he turned the meter off. UB field staff then went and locked the meter, so that no more water would be lost,and the customer was notified by UB staff. March 20,2007 - UB staff left a message for the customer regarding the past due water bill from January. The next day,Angel with Accent Residential Homes,called the office and stated they would be sending a check on April 10,2007. The check has never been received. May 15,2007—UB staff received a call from the owner of Accent Residential Homes. He stated that he is not paying the bill. UB staff informed him that the leak must be fixed in order to have the meter turned on. UB field staff was scheduled to meet with the landscaper the following day to determine where the leak was and then to turn the meter off and lock it again. May 16,2007 - UB field staff went to meet landscaper at 9 a.m.By 9:20 a.m. the landscaper had not arrived. UB field staff contacted Accent Residential Homes office staff and informed them he would be leaving the site since nobody showed. August G,2007 -The owner called inquiring about purchasing additional meters for the subdivision. When UB staff brought to the owner's attention of the past due water bill on the irrigation meter he stated that someone from the City went out to verify leak was fixed. UB staff stated that field staff went to the site to tum on the meter so the location of the leak could be determined,but the landscaper never showed. The owner stated he is not going to pay this bill. Office staff notified the owner that he might be able to receive a partial credit. The owner did not like that he would still have to pay a portion of the bill. A request for adjustment due to a leak form was then faxed to the owner. The owner stated to UB office staff that the leak was the City of Tigard's fault since the City requires plumbing to be above ground for a detention facility. Office staff contacted Mark Van Domelen,Plans Examiner Supervisor,and Hap Watkins,Inspection Supervisor,in regards to the code for irrigation lines. They both stated that it is not required for irrigation lines to be exposed. The documentation submitted by the owner,which is from Pro Landscapes of Oregon, states that on April 25,2007 the leak was repaired. However,on May 15,2007 the owner requested for us to meet the landscaper on site so that the meter could be turned on to find the location of the leak. Therefore,staff feels that the invoices submitted are questionable due to the discrepancy of dates. UB field staff has unlocked and turned on the meter and did verify the leak has been fixed. The meter was immediately turned back off and locked for non-payment. If the Board so chooses to issue a credit the amount calculated, based on existing policy,would be$1,817.16,and would require Board approval before processing. If you have any questions regarding this request,please feel free to call me directly at 503-718-2497. Attached is all documentation of the leak being repaired which was submitted by the customer. The customer has been notified of the next scheduled Intergovernmental Water Board meeting so they may attend if they so desire. 08/08/2007 14 : 18 FAX Z002/004 0$.(06/2007 15:63 FAX 5036847297 City of Tigard Q001 ]REQUEST FOR ADJUSTMENT DUE TO A LEAS The City of Tigard has a policy of issuing partial czedits for leaks that are repaired in.-A timely .NI manner. The city expects leaks to be xepaiied-within tea days of discovery Credits are based on your average usage for the same ptriod in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of Water,with the difference between-wholesale and resale cost deducted from the utility account as the Credit for Leak Please descn'be the specific circumstances ofyoux fequest: tag— 1-ile LA R Date leak found- 7i7!7 �,�0� D e leak repaired: Account#: Location of Service: �`(<<�la �W1�)l Q �k ��-`` 1 a cs�nkj'�- - r1h1 LLYV1�' �, Lhno CW p I Cnstomer Name: Mailing Address Street addrm city State Zip Phone D O CUMENTATI ON YOU MUST SUB�NnT-COPYES OF PLUMBER'S BILLS AND/OR RECEIPTS FOR PAR'S, REQUIRED TO FIX THE LEAK FOR OFFICE USE ONLY $2.45 ;203 $2 40 $1.99 6 - 1.14¢ - Leo R'E�S n (MUR j coo D4D MR � Mar]eup Previous year usage �`�C_�i_ #pcaod$used - U io Average Leak Peviead kak ecf Markup Cre&rAdjuatm=r Total Credit: �� Date Issued: l Issued 13041-- 08/08/2007 14 : 18 FAX IM003/004 08/07/2007 16:11 5036332404 CNRISMERTEN PAGE 02 TO: Angel—Accent Residential Homes FROM: Tammy—Pro Landscapes of Omgon RE: Mt. View Estates—Water Leak DATE: April 25,2007 Angel, Pro Landscapes responded to a request for Mair at Mt. View Estates. Your request was for repair of a non-specific leak at this location. Our crew has completed the necessary repairs per your rcquest as of today Aprd 25, 2007. If you have any questions,please feel free to contact me at 503-633-3400,or at pro]andsca gso�g aol.com. The following page is the invoice for the repairs completed at your location. Thank You, Tammy Miller Pro T.andscapes of Oregon, Inc. 503-633-3400 08/08/2007 14 : 18 FAX 0004/004 08/07/2007 16:11 5836332404 CHRISMERTEN PAGE 83 Invoice TQ: Accent Residertttal Homes From: Pro Landscapes of Oregon Inc. 18676 SW Boone Ferry Rd. PO Box 261 Tualatin,OR 97062 St Paul,OR 97137 LCB#: 7326 ��ww�wwwwwwrwwwwww.■■■.......■a.■rrffwYwYYfYYyw�rrrwrrrrrww�w�ww�wwww•..■ Request for non-specific water leak at Mt. view Emus. Time &Materials for work completed. 5250.00 TOTAL: 5250.00 Thank you for your business. Pro Landscapes of Oregon,Inc. '2007 14: 18 FAX R001/004 ACCENT RESIDENTIAL HOMES 18676 SW BOONFS I I E R R Y RD . -ruAf. ATIN , Olt 9706 5 0 3 . 6 9 1 . 1 4 2 8 FAX 503 . 691 - 1454 FACSIMILE TRANSMITTAL SHEET jonie Angel Sully (.()MP ANY: t)ATR: City()f Tigard Water Depr 8/8/07 rnx NUMBER: T(YI'AI.NO.OP PAGt?51NC1.UMM:COVI!It: 503.684.7297 4 IIIION1:NUMDL•P. 511-NDUR'S RFFP.RIiN(;I(NUb1DUR! 503.691.1428 ILL: YOUR"JIL-11M. (:ri NuMDP.R, Docs for water credit.due[o ration leak ❑ UILUEAIT ❑ FOR RI{virw ❑ PILAvL•' COMMENT ❑PLLASR REPLY ❑PLRASC. IIL CYCLE We mere under the impression this•issue had been rarolved as of May 15,2007. We will be heeding water meters for our suh(livision, so please see that this LS followed up on. Please call with any questions or if we can be of assimunce.. 17hank You, ��` 1 on Angel Sully — Accent Homes 503-914-9482 Utility Billing Account Comments m User:Jamie Printed:08/09/2007- 1:39 PM ' Customer No:030453-002 Customer Name: ACCENT RESIDENTIAL Service Address: SW AUTUMN VIEW Phone:(503)670-4939 Date Status Comment 08/06/2007 Closed spoke to owner again today.He says that someone went out to verify leak was fixed informed him that was incorrect that we Yon so they could find leak. He states again that he is not paying bill.informed him we might be able to issue a credit.JG 08/06/2007 Closed informed owner that credit will only be a partial and he will still have to pay some of bill.he didn't like that at all. faxed him a crl form today.he stated that the City requires plumbing to be above ground for a detention facility.jg 08/06/2007 Closed I contacted Mark V about code&he asked Hap 8 buth stated that require that it is barried and not exposed.Mark stated that the irr head will have to be above ground but not the piping.Owner is very rude.Not selling any more meters for subdivision.JG 05/16/2007 Closed TRAV TRIED TO MEET WITH THEM AT 9 AM AT 9:20 HE CALLED THEY NEVER MEET HIM THERE.JG 05/15/2007 Closed OWNER CALLED HE STATES HE IS NOT PAYING BILL.INFORMED HIM THAT LEAK MUST BE FIXED IN ORDER TO T/ON TRAV IS MEETING LANDSCAPE OUT TI IERE TO DETERMINE WHERE LEAK IS. HE IS THEN T/OFF AND LOCKING AGAIN.JG 03/21/2007 Closed angel w/accent clld sys they will snd ck for this on 4-10-07.am 03/20/2007 Closed LFT MESG RGRNDG PAST DUE WATER BILL.AM 01/23/2007 Closed THIS METER IS OFF AND LOCKED DUE TO A LEAK.JG UB-Account Comments(08/09/2007- 1:39 PM) Page I Utility Billing Account History Report a User Name: Jamie ' TIGARD City Name: CITY OF TIGARD Printed: 08/0902007- 1:40:PM Customer Name: ACCENT RESIDENTIAL Owner name: ACCENT RESIDENTIAL Account Status: Suspended Customer Address: 12583 SW AUTUMN VIEW ST Service Address: SW AUTUMN VIEW Connect Date: 09/13/2006 Final Date: TIGARD,OR 97224 Home Phone: (503)6704939 Ext. Total Acct Balance: 4,372.56 Business Phone: ( ) - Ext. Deposits: 0.00 Refunds: 0.00 Customer Number: 030453 002 Reference Number: 400 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8 Current Balance By Service 4.372.56 0.00 0.00 0.00 0.00 0.00 0.00 0.00 06/06/2007 Payment -5.66 -5.66 04/02/2007 Adjustment -5.66 Misread -5.66 03/28/2007 Balance 4,383.88 4,383.88 03/28/2007 Billing 5.66 5.66 03/16/2007 Letter 0.00 Final Notice 01/24/2007 Balancc 4,378.22 4,378.22 01/24/2007 Billing 4,378 22 4,378.22 Route Sequence Serial 0040-0000- 17482 Read Date Reading Consumption 01/18/2007 1,610 1,610 09/13/2006 0 0 UB-Account History List(Printed:08/09/2007- 1:40:PM) Page: 1 Agenda Item No.: S IWB Meeting Date: /0'/0- D:;X- MEMORANDUM TIGARD TO: Intergovernmental Water Board Commissioners FROM: Brian Rager,Assistant Public Works Director RE: Additional Tenancy in Common Agreements DATE: October 10, 2007 The IWB recently approved two tenancy in common agreements for the water building and the Canterbury property. As was the case with these two properties, there are other properties owned by IWB member jurisdictions where the owner of record is still listed as the Tigard Water District. We are seeking the Board's direction as to whether it would like to proceed with tenancy in common agreements for the following properties: We raised this issue at the September IWB meeting, and the Board indicated they were interested in knowing whether each site resides inside the City or not. Below is a list of the sites and confirmation of their location status: Site Jurisdiction High Tor Reservoirs and Pump Stations Unincorporated 10 Million Gallon Reservoir,ASR 2 Well and City of Tigard Transfer Pump Station Site Baylor Reservoirs City of Tigard Reservoir No. 2 City of Tigard Reservoir No. 3 and Well No. 3 City of Tigard Reservoir No. 4 and Well No. 4 Unincorporated 132nd Avenue Pump Station City of Tigard Bonita Pump Station City of Tigard Menlor Reservoir City of Tigard 1501h Avenue Well Site Unincorporated Cach Property (Future 550 Reservoir No. 1 City of Tigard Agenda Item No.: (o IWB Meeting Date: City of Tigard Memorandum To: Intergovernmental Water Board Commissioners From: John Goodrich,Water Quality/Supply Supervisor 1 /1� Re: Request regarding Right of Way Date: October 3, 2007 The City of Tigard is requesting that the Intergovernmental Water Board grant the donation of Tax Lot 03451 (Tax Map 2S1 02AD), deemed an "Other Asset" under the Intergovernmental Agreement (12/23/93) Section 4. A(2)b. as "Public Right of Way" as part of the City of Tigard Burnham Street Improvement Project. This asset under the current agreement falls within the boundaries of the City of Tigard and has no structure or improvements associated with it. The City proposes that it is not a system asset as described in the IGA. The current Water Hydraulic Study Master Plan does not identify this property for any future water system distribution projects. The property described is a triangle shaped property adjacent to Burnham Street, and is 0.13 acres (5,563 sq. ft) (See Attached Map). As a courtesy to its intergovernmental partners, the City is requesting consideration for action on this matter through the IWB boardmembers for final approval. Water Division Staff recommends the IWB Board approve the donation of the subject property as tight-of-way. Time is of the essence for this proposal regarding construction on Burnham Street improvements. Therefore, staff requests that a final decision be made regarding this request no later than the scheduled November 14th IWB meeting. 10186 SW Laurel Street Beaverton, OR 97005 Ph 503.644.3436 ROWA fax 503.644.7400 RIGHT-OF-WAY ASSOCIATES,INC.. www.rowainc.com September 12, 2007 Index#: 06-041-013 Tigard Water District PO Box 23000 Tigard OR 97223 Subject: Burnham Street Improvements File No. 0353 Re: Tax Assessor's I.D. 2S102AD03451 Introductory Letter Dear Property Owner: The City of Tigard plans to improve Burnham Street between SW Main Street and SW Hall Blvd. Between Main Street and Ash Avenue, the project will construct a 2-lane street section with water quality treatment planters, 18-foot wide sidewalks, parallel parking on both sides of the street, landscaping, and new street lights. Between Ash and Hall Boulevard, the project will build a 3-lane street section from Ash Avenue to Hall Blvd with 12-foot wide sidewalks, parallel parking on both sides, median where feasible, landscaping, new street lights, and gateway treatments at the northwest and southwest corners of its intersection with Hall Blvd. Our information shows that your properties identified as 2S102AD03451, located at No Site Address will be affected by the project. I am an agent with the firm of Right-of-Way Associates, Inc. which has been hired by the City to assist with the project. I am acting as an exclusive agent for the City of Tigard in negotiations to acquire the property rights needed for the project. We are required to provide the City with an estimate of the value of the property rights which are needed for the project. During the following weeks you will be contacted by an appraiser to arrange for an inspection of your property. The appraiser will be prepared to answer questions you may have relating to the appraisal process and the property rights needed by the project and will be interested in obtaining information about the property from you. As part of the appraisal process and to assist in the property inspection, surveyors will be staking or marking the proposed right-of-way and easement lines. Please do not remove any stakes placed on your property. They will be very useful to the appraiser and for our discussions with you after the appraisal is completed. Page 2 of 2 It is my responsibility to conduct discussions with you for the purchase of the property rights needed by the project when the appraisal is completed and just compensation has been established by the City. I can be reached at 503-644-3436, toll-free at 1-800-944-3436, by fax at 503-644-7400 or by email at: david )_rowainc.corn. The City's Project Manager is Vannie Nguyen, P.E., she can be reached at 503-718-2460 or by email at: vannietigard-or.gov. We would be pleased to provide information or answer any questions you may have about the project prior to the completion of the appraisal. Sincerely, R. David Feinauer, Agent c: Vannie Nguyen d mi 4®r, 04 Nq Ll .d raw 0 !ray 3 /♦ �- 41 i City of Tigard 13125 SW Hall Blvd. - Tigard, OR 97223 Phone: 503-639-4171 FAX TRANSMITTAL Date October 4, 2007 Number of pages including cover sheet 3 To: XThe City of Kung City (l,ax No. 503-639-3771) The City of Durhann (Fax No. 503-598-8595) From: Greer Gaston Co: City of Tigard Fax #: 503.684.8840 Ph#: 503.718.2592 SUBJECT: Intergovernmental Water Board Meeting Notice and Agenda MESSAGE: Please post the attached notice and agenda for the upcoming meeting of the Intergovernmental Water Board. Thank you. 11ENGTAKE)OT Intergovernmental Water Board Serving Tigard, King City, Durham and Unincorporated Area MEETING NOTICE Wednesday, October 10, 2007 5 :30p .m. City of Tigard Water Auditorium 8777 SW Burnham Tigard, Oregon 97223 Questions? Contact the City of Tigard at 503.639.4171 Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and the Unincorporated Area AGENDA Wednesday, October 10, 2007 Tigard Water Building 5:30 p.m. 8777 SW Burnham Street Tigard, Oregon 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call 2. Approval of Minutes — September 12, 2007 Motion from the Board to approve the minutes 3. Public Comments Call for comments from the public 4. Accent Residential Homes Credit for Leak Request- Continued- Amanda Bewersdorff 5. Discussion of Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area - Continued- Brian Rager 6. Discuss Disposition of Property for Burnham Street Improvements - Brian Rager& John Goodrich 7. Water Supply Options - Brian Rager& John Goodrich 8. Informational Items 9. Non-Agenda Items Call for non-agenda items from Board. 10. Next Meeting - November 14, 2007, 5:30 p.m. Tigard Water Building, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Motion for adjournment. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Questions? Contact the City of Tigard at 503.639.4171 hp LaserJet 3380 Tigard PW Annex i n v e n t 5037182401 Oct-4-2007 16:19 Fax all Report Job Date Time Type Identification Duration Pages Result 207 10/ 4/2007 16:17:22 Send 5036393771 1:43 3 OK hp LaserJet 3380 p Tigard PW Annex i n v e n t 5037182401 Oct-4-2007 16:22 Fax Call Report Job Date Time Type Identification Duration Pages Result 208 10/ 4/2007 16:19:48 Send 5035988595 2:38 3 OK