07/17/2007 - Packet i
pqCompleteness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
Intergovernmental Water Board
Name of Board, Commission or Committee
U7/y 17 , .�o O
Date of Meeting
To the best of my knowledge this is the complete meeting packet. I was not the meeting
organizer not did I attend the meeting; I am simply the employee preparing the paper
record for archiving. This record came from Greer Gaston's office in the Public Works
Building.
Kristie Peerman
Print Name
Signature
3/a m [13
Date
1�
TIGARD CITY COUNCIL
SPECIAL MEETING
JOINT MEETING WITH THE
LAKE OSWEGO CITY COUNCIL
AND THE
INTERGOVERNMENTAL WATER
BOARD
JULY 17, 2007 7 p.m.
TIGARD CITY HALL
13125 SW HALL BLVD
TIGARD, OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,
ext 2410 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf).
Upon request,the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling. 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD - Telecommunications
Devices for the Deaf).
SEE ATTACBED AGENDA
COUNCIL AGENDA—JULY 17,2007 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
JULY 17, 2007
JOINT MEETING WITH THE LAKE OSWEGO CITY COUNCIL,
AND THE INTERGOVERNMENTAL WATER BOARD
7 P
1. SPECIAL MEETING
1.1 Call to Order by Mayor Dirksen: Tigard City Council, Lake Oswego City Council,
Intergovernmental Water Board
1.2 Roll Call: Tigard City Council,Lake Oswego City Council, Intergovernmental Water
Board
1.3 Pledge of Allegiance
1.4 Tigard Council Communications&Liaison Reports
1.5 Call to Tigard Council and Staff for Non-Agenda Items
2. JOINT MEETING WITH THE LAKE OSWEGO CITY COUNCIL, AND THE
INTERGOVERNMENTAL WATER BOARD TO DISCUSS THE LAIC OSWEGO
WATER RESOURCES EXPANSION AND WATER PARTNERSHIP
a. Staff Introduction: Public Works Department
b. Presentation
C. Discussion: Tigard City Council, Lake Oswego City Council and Intergovernmental
Water Board
3. NON AGENDA
4. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an
Executive Session is called to order,the appropriate ORS citation will be announced
identifying the applicable statute.All discussions are confidential and those present may
disclose nothing from the Session.Representatives of the news media are allowed to attend
Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information
discussed.No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
5. ADJOURNMENT
eWMV*hY'AWvow1Q70717A o
COUNCIL AGENDA—JULY 17,2007 page 2
TIGARD CITY COUNCIL MEETING
Meeting Minutes
July 17,2007
Mayor Dirksen called die meeting to order at 7:01 p.m.
Roll Call
Tigard City Council present:
Name Present Absent
Mayor Dirksen ✓
Council President Sherwood ✓
sCouncilor Buehner V/
Councilor Wilson ✓
Councilor Woodruff ✓
Lake Oswego City Council present:
Naive Present Absent
Mayor Hammerstad ✓
Council President McPeak ✓
Councilor Groznilc ✓
Councilor Hennagin ✓
Councilor Jordan ✓
Coiuicdor Jolmson ✓
Councilor Turchi ✓
Tigard Intergovernmental Water Board present:
Name Present Absent
Chair Scheiderich ✓
Vice Chair Carroll ✓
Board Member Winn ✓
Board Alternate Henschel ✓
Tigard staff present: City Manager Prosser,Public Works Director Koellermeier,Water
Quality Supervisor Goodrich,City Recorder Wheatley.
Lake Oswego staff present: City Manager Schmitz,City Engineer Komarek, Community
Development Director Lashbook,City Attorney Powell.
Special City Council
Meeting Minutes—July 17,2007 page 1
Also present: Consultant Knudson of Carollo Engineers
Staff introduction: Public Works Director Koellermeier overviewed the purpose of this
special meeting,which was to hear a presentation from Consultant I{nudson regarding die
Lake Oswego Expansion and Water Partnership. The staff report outlining key facts and an
information summary is on file in die City Recorder's office.
In June 2006, die Cities of Tigard and Lake Oswego funded a study to determine the
technical, financial, and political feasibility of a water partnership. The focus of the
discussion at this special meeting was on the Lake Oswego Expansion and Water
Partnership. However, die City of Tigard and the Intergovernmental Water Board are also
evaluating other potential water supplies including the Tualatin Basin Water Supply Project and
development of Tigard-owned water rights associated with the Willamette River Treatment and
Transmission Improvement Project.
City Engineer Komarek also made some introductory remarks and advised that Consultant
Knudson would be reviewing die project objectives for the study.
Consultant I{n,3dson reviewed a PowerPoint presentation;copies of the slides are on file in die
City Recorder's office.
Consultant I,'nudson, in response to an observation and inquiry from Council President
McPeak during a review of capital costs and timing of die initial supply scenarios, explained
how financial estimates were calculated to reflect future cost escalation and the resultant affect
to water rates.
During the review of the influence of conservation on cost and timing of a Lake Oswego
only expansion Consultant Knudson responded to a question from Councilor Johnson and
advised conservation measures must be rainped up over time.
Other points reviewed included:
- How the study considered population growth.
- The study did not consider the possibility of adjusting the Tigard Water District or
the Tualatin Valley Water District boundaries
- The study pointed to the importance of determining the timing of when and how
much improvements should be made to the water system
- Consultant Knudson affirmed that conservation does help delay the need for
expansion, but there is a need to start conservation efforts now. There is the
potential to"buy about an extra eight years" to plan and make financial decisions on
a system expansion.
- The overall cost scenarios are based on the amount of water used over die course of
a year (not just peak water use time periods).
- A review of water rights shows that Lake Oswego is innked 6"'among jurisdictions
for senior water rights of 32 mgd since 1967. Lake Oswego also is ranked 12" for 6
Special City Council
Meeting Minutes—July 17,2007 page 2
mgd in a,junior water right. Water rights under House Bill 3038 shifted significantly.
This Bill sets a new standard requiring"persistence" of fish species and applies to
undeveloped portions of existing permits to satisfy new instream flows. Extensions
of water rights must satisfy new criteria. The City of Lake Oswego along with other
Clackamas Basin Water users contracted with Portland State University to create an
extensive modeling to estimate what would happen under different demand and
supply scenarios. Lake Oswego's existing water rights are of relatively high priority
as compared to other municipal users.
- Financial questions were reviewed. Consultant Knudson,ii response to the question
of"What is die best deal for Lake Oswego?" concluded it would be a partnership
with Tigard for 38 mgd, The best deal for Tigard is dependant on how the Portland
and Willamette options proceed; however,a partnership with Lake Oswego would
result in lower future rates as compared to any other option.
Financial benefits were reviewed: Lake Oswego would realize reduced capital cost,
reduced equivalent annual cost,lower future rate increases, and reduced financial risk
from consideration. Tigard would gain ownership of a long-term water supply and
realize lower rates.
The next steps recommended were to:
o Proceed with development of tine draft partnership agreement for the Joint
'Water Supply project.
o Initiate a public outreach program.
After the PowerPoint presentation by the consultant,Tigard Mayor Dirksen opened the
floor to discussion.
Lake Oswego Mayor Hammerstad posed the question that based on the information
available at this time, are we comfortable in taking the next step? Or,should the
assumptions be questioned to the point where the process should be started again?
Lake Oswego Council President McPeak responded that a fair amount of study has been
done on this issue and she hoped to keep moving. The assumptions have brought her to a
fairly clear choice among the alternatives;however, this is not the whole story. She pointed
out there is a timing issue as well a lot of things that need to be discussed in a smaller sub-
group.
Lake Oswego Councilor Johnson noted her concerns with regard to population projections
including unincorporated areas. Lake Oswego City Engineer Komarek clarified assumptions
for this study,which includes property in Lake Oswego's southern service area boundary. If,
in the future, this area is served by another water provider, then there would be additional
water for other uses in the region. A partnership would provide a larger rate base to share
capital costs.
Lake Oswego Councilor Hennagin noted earlier discussion about the benefit of an alternate
water supply. He asked if this meant there would be a second line from the pump station to
the water treatment or a second line parallel with the existing line. Lake Oswego City
Special City Council
Meeting Minutes—July 17,2007 page 3
Engineer I{omuek replied: In this partnership scenario there is an opportunity to look at
regional inter-connections not only between Lake Oswego and Tigard but for Lake Oswego
and the Clackamas system, the Portland system,and the Willamette system—all of these
sources could potentially be accessed through a transmission connection between Lake
Oswego and Tigard. Therefore,those sources would literally be connected depending on
other institutional arrangements or other interested parties who might be willing to
participate in costs and even larger transmission mains could serve to biting water from
alternate sources.
Lake Oswego Councilor Hennagin said he had already sat through the essence of tonight's
presentation and based on the assumptions presented by Consultant Knudson, the clear-cut
financial choice was to proceed with the partnership. He said lie had not changed his mind;
however, lie agreed with Lake Oswego Mayor Hammerstad's statement that we are not in
the position to challenge Consultant Knudson's assumptions. To challenge the assumptions
would necessitate hiring another consultant to go through another year of study, which
might reveal a different opinion. However, he doesn't thunk "we can afford the dune." He
said he came to this meeting with questions drat were different than financial and some of
those questions have been allayed wide reference to water rights and whether other agencies
(i.e., Damascus and Boring) have prior rights. In the future,water will become an
increasingly rat resource accompanied by moral and philosophical implications, but these
cannot be addressed at this point. Based on the presentation of the situation to date, he
advised he would be shirking his responsibility as an elected official if he didn't agree to
move ahead with the next steps based on what he has seen so far.
Lake Oswego Councilor Jordan noted there has been discussion that perhaps Lake
Oswego's needs are not as urgent as Tigard's and to find ways to mitigate the need for Lake
Oswego. It was also questioned whether we are pushing ahead just because Tigard's
tiuneline is so tight. She said she thought there are definitely enough benefits for bode cities,
given die assumptions (if die assumptions are correct) that we need to explore this further.
We want to put into effect conservation measures,which may actually impact the size of die
system or the way that the system can affect Tigard. We won't know how much that
conservation effort will reap for Lake Oswego until we get into it. There are definite
reasons to move forward;it is a very positive step to share the water rights Lake Oswego
has. She said she drinks they can do a good job in managing their current rights and while
sharing with others responsibly.
Lake Oswego Councilor Tuuchi said an economy of scale has been demonstrated as well as
an economy of sharing,which would be beneficial for both communities. He noted an
obligation to continue to explore the partnership. He added he would be interested to find
out how costs would be covered for additional capacity.
Intergovernmental Water Board Member Henschel advised he has been on the Tigard Water
District Board for only two weeks. He said he would need a lot more background
information. He has looked at the study and said it was interesting. He advised that many
Special City Council
Meeting Minutes—July 17,2007 page 4
of the other Tigard Water District board members are new and will need to be trained very
quickly.
Tigard Public Works Director Koellermeier responded that conservation in the Tigard water
service area would not impact the Tualatin River flows in Lake Oswego.
Intergovernmental Witter Board Member Winn said he was very interested in retaining a
relationship with Lake Oswego and the studies have confirmed leis feelings.
Intergoverrunental Water Board Member Carroll noted we are at the same point we were at
ten years ago with the difference being that we now have the opportunity for an
economically and politically feasible partnership. He said lie supported continuing tine
process, noting that this is the closest we've gotten for a water source.
Intergovernmental Water Board Chair Scheiderich referred to a govermnent study about to
be undertaken for the future of Hagg Lake as well as the Wilsonville/Tualatin Valley Water
District water situation. He said lie thought the timeline for the Lake Oswego/Tigard
option was too aggressive.
Tigard Councilor Wilson said he was uncomfortable with attempting to precisely predict
demand 40 years from now. He said it was safe to say that Tigard and Lake Oswego will
need more capacity fairly soon. He said he was also uncomfortable with attempting to
predict capital improvements precisely since costs always seem to be higher than estimated.
In response to lis question about whether some of the capital construction could be done
nicrementally as needed,Consultant Knudson said some construction (i.e.,underground
pipes) cannot be done incrementally, but die treatment plant could be constructed iti a
modular fashion.
Tigard Councilor Woodruff said he has been a fan of this option since it fust came on the
table. While Tigard won't run out of water next year (we have a contract with Portland until
2016), he would feel better if additional water sources were identified. He said he was
pleased that, so far,Lake Oswego in interested in procecding with the next steps on flus
'option.
Tigard Council President Sherwood noted this is the same option that was on the table 16
years ago and then it fell apart. She noted concerti about legislative changes with reference
to water rights that are not used. She supported coining together with work groups and
establishing a timeline.
Tigard Councilor Buchner referred to her service on the Tigard Water Board and reviewed
options that had been explored in the past. She urged addressing this issue as quickly as
possible with a final decision made within the next 18 months on the Tigard/Lake Oswego
partnership. She stated it would be foolish for either city not to go ahead as this is a good
proposal. She said that Tigard needs to make a decision on Hagg Lake. Tigard cannot wait.
Special City Council
Meeting Minutes—July 17,2007 page 5
Lake Oswego Mayor Hammerstad suggested the formation of a subcommittee to look at a
number of things including governance structure. She said she was uncomfortable with the
timeline because the City of Lake Oswego has issues on an upcoming election that are
unfriendly to the city. The timeline is almost oveiwheh-niug for Lake Oswego because of
other issues they are addressing. She said it appears that this partnership would not be
controversial since it looks as if it could be of benefit in the long run and represents a
rational way to move forward. She said Lake Oswego would like more time to digest the
material presented.
Tigard Mayor Dirksen said he was encouraged by what he heard tonight from the
consultants,staff, and the representatives of the other jurisdictions. He said there is time to
work through the issues and advised that additional time would give the opportunity to work
some more on conservation efforts. Tigard does not need to have a water resource until
2016;therefore, the only thing that needs to move forward quickly is the political decision to
commit to this path and then develop the partnership agreement. He agreed a task force
should be appointed to discuss any"sticking points." The task force will report its findings
to the City Councils.
Tigard Public Works Director Koellermeier said the working group needs to address
decisions about how to guide the public outreach process. In response to a question from
Tigard Public Works Director Koellermeier,Lake Oswego Councilor Hennagin and Tigard
Mayor Dirksen agreed it would be a good idea for each City Council to jointly form the
"charge" statement for the task force. 'There was agreement to create a task force with
membership as follows:
Lake Oswego Councilor Turchi
Lake Oswego Council President McPeak
Tigard Councilor Woodruff
*Tigard Councilor Sherwood
Intergovernmental Water Board Chair Scheiderich
*Intergovernmental Water Board Member Buchner
*Reconier: Nole: Al tlx Jsly 24, 2007, Tigard Ci!y Cora►dl weelu►g,Mayor Dirk-ren noted Thal three of
the above indit4d►►ah air Tigard City Council merirbers: I Uoodn ff Shenvood a►td B►►eh»er. This npmse►t!t
a quonnrr of the Tigard City Co►rnal and nvuld also meed to be noticed also as a Tigan!Cf y Comiddl
nreelirrg. Corirrcilor Sherwood has agreed lbal she would rrol serve ort this Talk Forre.
Councilor Woodruff requested that staff review the timeline to determine if there is some
flexibility to move the deadline out a few months. Public Works Director Koellermeier
advised that the staff members would review the timeline as requested.
Special City Council
Meeting Minutes—July 17,2007 page 6
Meeting adjourned at 9:12 p.m.
ez-t
Catherine Wheatley,City Recorder
Attest:
Mayor, ty of Tigard
Date: ( • / / , 0
7
Special City Council
Meeting Minutes—July 17,2007 page 7
City of Tigard
13125 SW Hall Blvd. 41
Tigvd, OR 97223
Phone: 503-6394171 i
FAx TRANsmiTTAL , • •
Date: July 10,2007
Number of pages including cover sheet 4
To:
eThe City of King City(Fax No.503-639-3771)
eThe City of Durham(Fax No. 503-598-8595)
Front Greer Gaston,Executive Assistant
Co: Crty of Tigard,Public Works Department
Fax: 503-684-8840
Phone: 503-639-4171, ext.2595
SUBJECT: Intergovernmental Water Board Special Meeting Notice and Agenda
MESSAGE:
Please post the attached special meeting notice and agenda for the Intergovernmental Water Board
meeting.
Thank you.
Intergovernmental
Water Board
Serving Tigard, Ping City, Durham and Unincorporated Area
SPECIAL
MEETING NOTICE
Tuesday, July 17, 2007
7 p.m.
City of Tigard
Town Hall
13125 SW Hall Blvd.
Tigard, Oregon
Questions? Contact the City of Tigard at 503.639.4171
1�
TIGARD CITY COUNCIL
SPECIAL MEETING
JOINT MEETING WITH THE
LAKE OSWEGO CITY COUNCIL
AND THE
INTERGOVERNMENTAL WATER
BOARD
JULY 17,2007 7 p.m.
TIGARD CITY HALL
13125 SW HALL BLVD
TIGARD, OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,
ext 2410 (voice)or 503-684-2772(TDD-Telecommunications Devices for the Deaf).
Upon request,the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling. 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA—JULY 17,2007 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
JULY 17, 2007
JOINT MEETING WITH THE LAKE OSWEGO CITY COUNCIL,
AND THE INTERGOVERNMENTAL WATER BOARD
7 P
1. SPECIAL MEETING
1.1 Call to Order by Mayor Dirksen: Tigard City Council, Lake Oswego City Council,
Intergovernmental Water Board
1.2 Roll Call: Tigard City Council,Lake Oswego City Council, Intergovernmental Water
Board
1.3 Pledge of Allegiance
1.4 Tigard Council Communications&Liaison Reports
1.5 Call to Tigard Council and Staff for Non-Agenda Items
2. JOINT MEETING WITH THE LAKE OSWEGO CITY COUNCIL, AND THE
INTERGOVERNMENTAL WATER BOARD TO DISCUSS THE LAKE OSWEGO
WATER RESOURCES EXPANSION AND WATER PARTNERSHIP
a. Staff Introduction: Public Works Department
b. Presentation
C. Discussion: Tigard City Council, Lake Oswego City Council and Intergovernmental
Water Board
3. NON AGENDA
4. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an
Executive Session is called to order,the appropriate ORS citation will be announced
identifying the applicable statute.All discussions are confidential and those present may
disclose nothing from the Session.Representatives of the news media are allowed to attend
Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information
discussed.No Executive Session may be held for the purpose of taking any final action or
making any final decision.Executive Sessions are closed to the public.
5. ADJOURNMENT
COUNCIL AGENDA—JULY 17,2007 page 2
hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner
Log for
City of Tigard PW
5036848840
7/ 10/2007 4 : 21PM
Last Transaction
Date Time Type Identification Duration Pages Result
07/ 10 04: 20p Fax Sent 5036393771 1 : 19 4 OK
hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner
Log for
City of Tigard PW
5036848840
7/ 10/2007 4 : 24PM
Last Transaction
Date Time Type Identification Duration Pages Result
07/ 10 04 : 22p Fax Sent 5035988595 2: 05 4 OK