Loading...
05/13/2009 - Packet M�,50alwvam!nlnl Completeness Review for Boards, Commissions ax and Committee Records CITY OF TIGARD Intergovernmental Water Beard Name of Board,Commission or Committee Mcta 3 2 vim. Date o Meeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting;I am simply the employee preparing the paper record for archiving.This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman Print Name Signature /2- /13 Date Intergovernmental Water Board — Agenda .,ssztrdvaGc3ittrtrtr..F....*v:7m_^n+: SERVING TIGARD,KING CITY,DURHAM AND THE UNINCORPORATED AREA MEETING DATE: Wednesday, May 13, 2009 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to conduct roll call. 2. Approval of Minutes —April 8, 2009 Action: Motion to approve the April 8, 2009 minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update - Mr. Goodrich 5. Consider Malting a Recommendation to the City of Tigard on the Utility Services Delinquent Account Policy - Dennis Koellermeier Action: Motion to recommend the City of Tigard adopt the Utility Services Delinquent Account Policy. 6. Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget - Dennis Koellermeier Action: Motion to recommend the Tigard City Council adopt the proposed Water Division Budget. 7. Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program - Dennis Koellermeier Action: Motion to recommend the Tigard City Council adopt the proposed Water Capital Improvement Program. 8. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard - Continued- Commissioner Carroll Action: No action required. 9. Informational Items 10. Non-Agenda Items Call for non-agenda items from the Board. INTERGOVERNMENTAL WATER BOARD AGENDA— MAY 13, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 www.tigard-or.gov I Page 1 of2 11. Future Agenda Items Schedule Date Item June 10, 2009 Consider an Anchor Easement with Portland General Electric Company on the Public Works Building ro er . To Be Announced Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area. To Be Announced I Review the Billing Insert Policy. 12. Next Meeting: ■ June 10, 2009 at 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 13. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. INTERGOVERNMENTAL WATER BOARD AGENDA— MAY 135 2009 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of2 Intergovernmental Water Board (IWB) Meeting Minutes May 13, 2009 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Julie Russell Representing the Tigard Water District Dick Winn Representing the City of King City Members Absent: Bill Scheiderich Member At-Large Staff Present: Public Works Director Dennis Koellermeier Utility Division Manager John Goodrich IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions Commissioner Carroll called the meeting to order at 5:35 p.m. 2. Approval of Minutes —April 8, 2009 Commissioner Buehner motioned to approve the April 8, 2009 minutes; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Russell and Winn voting yes. 3. Public Comments: None 4. Water Supply Update Mr. Goodrich reported: • Current average water usage is between 4.4 to 4.6 million gallons per day. Tigard expects and is prepared for increased water demand given the prediction for rising temperatures. • 288.7 million gallons of water are stored in aquifer storage and recovery well 2. Native groundwater is being pumped out of aquifer storage and recovery well 1. ■ In terms of supply from the Portland Water Bureau, snow pack has been average (90 to 95 percent of normal). Gradually warming temperatures are predicted, meaning the snow pack should melt slowly and issues such with turbidity will be avoided. This summer's supply from the Portland Water Bureau looks good. Intergovernmental Water Board Minutes May 13,2009 1 5. Consider Making a Recommendation to the City of Tigard on the Utility Services Delinquent Account Policy Mr. Koellermeier said the Board had worked on this policy over the past two meetings. He advised the door hanger would be around $35 and would be placed in the City of Tigard's fee schedule effective July 1, 2009. Commissioner Buehner made a motion to adopt the delinquent account fee policy; Commissioner Winn seconded the motion. Commissioner Carroll confirmed the only significant change to the policy was that a water customer with a delinquent account would be charged a $35 fee to cover the cost of letter and door hanger notices. Mr. Koellermeier advised fees such as this one are reviewed regularly to be sure the City of Tigard is recouping its cost. The Commissioners suggested the City of Tigard notify the public about the policy change. The Board discussed having the City send a press release to local papers and include the information in the new water newsletter. Commissioner Carroll restated the motion to recommend passage of the Single Family Dwelling and Metered Business Utility Services Delinquent Account Policy. The motion was approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Russell and Winn voting yes. Note: The Board considered Items 6 and item 7 together. 6. Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget 7. Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program Mr. Koellermeier summarized the documents related to the FY '09-10 budget included in the Board's packet. ■ Entire Public Works Department proposed FY '09-10 budget is approximately $14.6 million. ■ The Water Division portion of the proposed budget is $6.6 million. This number includes capital projects and the cost to purchase water (approximately $3 million). • Significant FY '09-10 goals and objectives from page 138 were summarized. ■ The per capita numbers show water usage is decreasing (page 139). Revenues are down because the City is selling less water. The Board discussed possible reasons for this trend. ■ Commissioner Russell inquired about unaccounted water; this is water that the City purchases, but is "lost," or not sold to customers. Meter inaccuracies, fire use, reservoir cleaning, and leaks result in unaccounted water. Tigard's numbers compare favorably with other communities. ■ Rate setting methodology was discussed. A commodity-based rate structure incorporates operational costs (like buying, producing, delivering water) into water rates. Intergovernmental Water Board Minutes May 13,2009 2 • The proposed FY '09-10 water fund is down 12.4 percent when compared to last year. ■ The Commissioners questioned some of the percentage changes on page 141, including salaries and risk management. ■ To ensure water customers receive consistent information, the proposed FY '09- '10 budget includes the cost of three issues of a water newsletter. The newsletter would be mailed with water bills. The Board pointed out customers are on a two- month billing cycle, so they would not receive the newsletter at the same time. ■ The Board discussed enterprise funds and the fact that the budget must be self- supporting when selling a commodity (water). ■ The Board briefly discussed how Tigard allocates citywide costs for human resources, fleet, City management, administration, etc. ■ Significant FY '09-'10 capital improvements were summarized. These include: - $4.6 million for 550-zone improvements to the pump station - $1.2 million for the Lake Oswego water - $1 million for Sherwood partnership Commissioner Carroll motioned to approve the FY '09-'10 budget; Commissioner Buehner seconded the motion. Commissioner Russell expressed concern over approving the budget given the pending union negotiations. The Commissioners expressed concern over the budget presentation and said that changing methodologies made oversight difficult. Board consensus was not to make any recommendation regarding the proposed FY '09-'10 Water Division budget and Capital Improvement Program. A vote on the motion was not taken. 8. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements (IGAs) between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard This item was continued from the Board's April 8, 2009 meeting. The Board tabled further review of the intergovernmental agreement to its next meeting. 9. Informational Items: None 10. Non-Agenda Items: None 11. Future Agenda Items Future agenda items were not discussed. 12. Next Meeting: ■ June 10, 2009, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon Intergovernmental Water Board Minutes May 13,2009 3 13. Adjournment At 6:49 p.m. Commissioner Russell motioned to adjourn the meeting; Commissioner Winn seconded the motion. The meeting was adjourned by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Russell and Winn voting yes. `i IWB Chair Treer A. Gaston, IWB Recorder Date: 7-- e -� Intergovernmental Water Board Minutes May 13,2009 4 Agenda Item No.: 2- IWB iMeeting Date: Intergovernmental Water Board (IWB) Meeting Minutes April 8, 2009 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Ken Henschel Alternate Representing the Tigard Water District Bill Scheiderich Member At-Large (Arrived 5:35 p.m.) Dick Winn Representing the City of King City Members Absent: None Staff Present: Public Works Director Dennis Koellermeier Utility Division Manager John Goodrich Assistant Finance Director Debbie Smith-Wagar IWB Recorder Greer Gaston Note:Agenda items are recorded in the minutes in the order they were considered. 1. Call to Order, Roll Call and Introductions Commissioner Carroll called the meeting to order at 5:30 p.m. 2. Approval of Minutes — March 11, 2009 Commissioner Buehner motioned to approve the March 11, 2009 minutes; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, and Winn voting yes. 3. Public Comments: None 4. Garrison Appeal of Leak Credit Ms. Smith-Wagar provided background information on this credit for leak appeal. She explained the customer's bill was $237. Based on the standard credit for leak formula, a $91.76 credit had been issued. Mr. Garrison had appealed, requesting an additional credit beyond the standard credit already issued. Commissioner Buehner confirmed the City of Tigard recovered its wholesale water costs and asked if the customer had been informed that they were being charged for Intergovernmental Water Board Minutes April 8,2009 1 these costs. Commissioner Henschel noted a credit beyond the $91.76 would mean other ratepayers were subsidizing Mr. Garrison's leak. The Board discussed City overhead costs, the cost of water, and markup on water. Commissioner Carroll questioned why Mr. Garrison should receive an additional credit when most customers accept the standard credit and do not pursue an appeal. Board consensus was not to issue a credit beyond the standard credit already issued. Commissioner Buehner requested Mr. Garrison be informed that no additional credit was issued because the City had to recover the costs associated with purchasing and supplying water. 6. Review the City of Tigard's Utility Services Delinquent Account Policy — Continued Ms. Smith-Wagar summarized her memorandum and asked the Board for direction if they were interested in pursuing: ■ A donation check box to help people who need assistance to pay their water bill. ■ Mailing delinquent notices return receipt requested. ■ Assessing a delinquent payment fee. With regard to the donation check box, Commissioner Buehner said it may be possible to use a City of Tigard social service grant. As an alternative to the check box, Commissioner Scheiderich suggested a lifeline rate whereby the minimum amount of water to conduct household activity, like the first two units of water per person per household, is sold at a discounted rate that falls somewhere between wholesale and retail. A lifeline rate would typically be considered as part of a rate study. Mr. Koellermeier said the City of Tigard would be conducting a rate study next year. Ms. Smith-Wagar said approximately five to ten of the City's weekly shut-offs say they are unable to pay, but most do pay with a credit card. Mr. Koellermeier suggested two options: ■ Pursue the addition of a lifeline rate whereby a person would have to meet certain qualification requirements. ■ The Board could make a charitable contribution to some organization that would provide assistance to water customers who could not pay their bill. Commissioner Henschel said these options didn't give people the option of contributing. Ms. Smith-Wagar said according to Tualatin Valley Water District, few people make donations via its check box. Commissioner Scheiderich spoke in favor of the lifeline rate. Intergovernmental Water Board Minutes April 8,2009 2 Mr. Koellermeier advised the City was required to move toward an incentive-based rate to encourage conservation. An incentive-based rate is also called an inclined or inverted block rate. Under this type of rate system, consumption is divided into units, with the price of water increasing with each successive unit. A lifeline rate could be incorporated into a new rate structure. Commissioner Buehner said this approach avoided some of the administrative pitfalls associated with the donation check box. Board consensus was to remove the donation check box from consideration. The Board discussed mailing delinquent payment notices via return receipt requested. Commissioner Winn noted he had suggested mailing notices via return receipt requested to reduce costs and ensure customers received the notice. Ms. Smith-Wagar said the majority of customers acknowledged they received the notice via the regular mail method, but waited until they got the door hanger notice before paying their bill. Commissioner Henschel suggested the customer be assessed a small fee on their next bill to recover the cost of return receipt mailing. Commissioner Carroll said the delinquent notice process needed to be self-sustaining; rate payers shouldn't subsidize the notification process for customers who are habitually late in paying their bills. Mr. Koellermeier advised actual fees must be based upon the actual cost of service. He confirmed the Board's direction that the delinquent notification process needs to pay for itself. Interim fees could be enacted until an evaluation of actual costs is conducted. Commissioner Buehner inquired about a first-time forgiveness clause. Board consensus was not to pursue mailing by return receipt requested; the door hanger fee will be implemented as an interim fee until an evaluation of the actual cost is conducted. Mr. Koellermeier said the Board would formally consider the final City of Tigard Utility Services Delinquent Account Policy at its next meeting. 5. Water Supply Update Mr. Goodrich reported: ■ The lowest average water usage on record occurred in March. Usage was 5.3 percent less than last March and 7.9 percent less than the 10-year average. The low usage was attributed to the economy; many houses are unoccupied. Commissioner Henschel noted there also appears to be a lot of vacant commercial property. ■ 253 million gallons are stored in aquifer storage and recovery (ASR) wells, a 117- day supply. Water in ASR wells is about 12-feet below ground level. Mr. Koellermeier reported the new reservoir has been operational since January. Planning for the grand opening of Price Park is underway. Intergovernmental Water Board Minutes April 8,2009 3 7. Consider Making a Recommendation to the City of Tigard on the Residential Credit for Leak Adjustment Policy Mr. Koellermeier said this was the same policy the Board reviewed at its last meeting; the Board was asked to take formal action. Commissioner Buehner made a motion recommending the passage of the Residential Credit for Leak Adjustment Policy to the Tigard City Council; Commissioner Winn seconded the motion. The motion was approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, Scheiderich and Winn voting yes. 8. Discussion of the City of Tigard's Intent to Apply for American Recovery and Reinvestment Act Funds Mr. Koellermeier informed the Board that the City of Tigard had applied for two low- interest loans through the American Recovery and Reinvestment Act of 2009. As part of the application process, a public meeting is required to review the projects for which funding is requested. The projects are: ■ 10-Million-Gallon Storage Tank Seismic Upgrade and Transfer Station Project ■ Aquifer Storage and Recovery (ASR3) Underground Water Injection and Recovery Project 9. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements (IGAs) between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard This item was continued from the Board's March 11, 2009 meeting. Page 11, Item 6.A. Indebtedness ■ Mr. Koellermeier said this section was related to the start-up of the IWB and was outdated. He recommended this section be deleted. Page 11, Item 6.B. Indebtedness ■ Mr. Koellermeier said this section was still applicable and should be retained. Page 11, Item 6.C. Indebtedness ■ Mr. Koellermeier said he had consulted a financial advisor regarding this section and confirmed that the language is outmoded. Mortgaging water system assets is no longer standard practice. He recommended only the first sentence be retained. New language should restrict the sale of assets used to generate revenue. ■ Commissioner Carroll summarized that Tigard would clean-up and update the Indebtedness section to reflect current financial practices. ■ Commissioner Carroll stated all the IWB members had agreed in principal that Tigard is the only entity that can assume debt in the name of the IWB. ■ Mr. Koellermeier said revised language should say Tigard can assume debt through revenue bonds as long as the debt is repaid by rates and charges to system. Other arrangements would require the approval of the member jurisdictions. ■ Commissioner Scheiderich said the section should also contain a statement that debt can only be issued in the name of the City of Tigard. Page 12, Item 7.A. Services Provided by Tigard Intergovernmental Water Board Minutes April 8, 2009 4 ■ Commissioner Scheiderich and Commissioner Henschel questioned how the word "equally" was defined. ■ Mr. Koellermeier suggested the language was intended to convey that curtailments would be implemented identically, irrelevant of member jurisdiction. ■ Commissioner Buehner confirmed all shortages would be shared across the system equally. Page 12, Item 7.B. Services Provided by Tigard ■ Commissioner Henschel said the Tigard Water District (TWD) agreement states, "Tigard is under no obligation to provide such water services to areas annexed to the District subsequent to this agreement." This language is not found in the Durham and King City agreements. He asserted this was not equitable. ■ Mr. Koellermeier said he thought this statement was related to the fact that the potential for expansion differed among the member jurisdictions. He added the boundary of the Tigard Water Service Area was established when the agreements were created. ■ Commissioner Carroll said the Board had agreed in principal that expansion would be self-paid. ■ Commissioner Buehner countered the Tigard City Council was adamant that it retain veto power over any additions to the service area. ■ Commissioner Henschel asserted it was unfair to impose the restriction only on the TWD. ■ Commissioner Carroll and Commissioner Winn said the Board should be able to agree on an equitable statement that applies uniformly to all member jurisdictions. • Mr. Koellermeier said the boundaries of the service area were established in the original agreement. • Commissioner Buehner noted, in the past, King City had expanded beyond its original boundary. ■ Mr. Koellermeier clarified that a provision existed which automatically expanded the service area if land was annexed into a city, but the TWD service area was prohibited from expanding without the approval of the City of Tigard. This is an issue of who provides urban services. He advised Tigard would not be receptive to the TWD expanding its boundary, since the area is not within a city. ■ Commissioner Winn concurred with Mr. Koellermeier statements. ■ Commissioner Henschel suggested Tigard and the TWD could benefit from mediation or needed to find some middle ground. Otherwise Tigard or the TWD may not sign the agreement. The Board tabled further review of the intergovernmental agreement to its next meeting. Note: The meeting recessed at 6:30 p.m. for Board photographs. Note: The meeting reconvened at 6:53 p.m. 11. Non-Agenda Items: • Commissioner Buehner reported the Tigard/Lake Oswego water partnership Oversight Committee had its first meeting last week. Lake Oswego presented a $1-million budget for the upcoming fiscal year. The money will be spent on contracts with engineers and consultants, and legal fees. Only one legal issue Intergovernmental Water Board Minutes April 8,2009 5 has been settled with South Fork, other litigation will continue. Mr. Koellermeier said the suit will proceed into pre-settlement under adverse conditions. 10. Informational Items: ■ Mr. Koellermeier said Board members may wish to attend the Pacific Northwest Section American Water Works Association conference. The conference will be in Salem on May 6, 7, and 8 and there is a session specifically for elected officials. Mr. Koellermeier said he would provide the Board with further details as they are available. 12. Future Agenda Items Future agenda items were not discussed. 13. Next Meeting: ■ May 13, 2009, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 14. Adjournment At 6:58 p.m. Commissioner Buehner motioned to adjourn the meeting; Commissioner Winn seconded the motion. The meeting was adjourned by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, Sheiderich and Winn voting yes. IWB Chair Greer A. Gaston, IWB Recorder Date: Intergovernmental Water Board Minutes April 8,2009 6 Sign-in Sheet Intergovernmental Water Board Meeting Date: 5-1-3 -09 Name Do you wish If yes, please give your address please print to speak to the Board? John Q. Public Yes 13125 SW Hall Blvd. Tigard OR 97223 Agenda Item No.: IT IWB NIeeting Date: S- 1A-0Q Single Family Dwelling & Metered Businesses ' Utility Services Delinquent Account Policy Effective xx-xx-xxxx The City requires timely payment for all utility services. Customers/property owners who fail to keep their account in good standing will be assessed fees and charges related to the collection of their delinquent bill. Unpaid utility bills can result in termination of water service. The City will take the following action with regard to unpaid utility service accounts: Urgent Notice ■ If the bill is not paid by the due date,an Urgent Notice will be mailed to the customer within 14 days of the due date on the original bill. ■ The customer will be given a new due date. Final Notice ■ If the bill is not paid by the due date specified in the Urgent Notice, a Final Notice will be placed on the front door of the dwelling or place of business at least 36 hours before water service is terminated. ■ The 36 hours shall be counted during business days only and shall not include City holidays or weekends. ■ The Final Notice will contain the amounts and types of charges that are past due and the date and time such charges must be paid to avoid termination of water service. ■ Per the City's fees and charges schedule, a (NAME TO BE DETERMINED) charge will be added to the account to recover the City's costs in issuing the Urgent Notice and Final Notice. Termination of Water Service ■ Accounts that remain unpaid 36 hours following the issuance of a Final Notice will be scheduled for shut-off. ■ On shut-off day, accounts will be reviewed at 10 a.m. to determine if any payments have been received. ■ Those accounts still unpaid will have their water service disconnected and their water meter locked. ■ Per the City's fees and charges schedule, a water disconnection charge will be added to the account to recover the City's costs in terminating the service. The charge shall apply even if the actual water disconnection is not performed. Reinstatement of Water Service ■ Water service will be reinstated the on the day the bill is paid in full by 5 p.m. Charges may include, but are not limited to: - The outstanding bill - Any fees and charges related to the outstanding bill - A deposit,if required - Meter damage charges,if applicable (See the City's Water Meter Policy) ■ If payment is not made prior to 5 p.m., the customer's water service will not be reinstated until the next regular business day. Water service will not be reinstated outside normal City business hours or on City holidays or weekends. The City of Tigard is the Water Provider for the Tigard Water Service Area which includes Durham, King City, two-thirds of Tigard and unincorporated areas to the south and west of Tigard. Payment on Past Due Accounts • The City does not recommend past due accounts be paid through on-line banking. Such payments are not credited to an account until processing is completed;processing can take up to two weeks. ■ If a payment is made by check, and the bank returns the check unpaid for any reason: - Any fees and charges avoided by this payment will be assessed. - Per the City's fees and charges schedule, a returned check fee will be added to the account to recover any bank fees along with the City's costs in collecting payment. Deposit Required for Recurring Past Due Accounts ■ If a customer has been issued three Final Notices within a 12 month period, a proportional deposit will be required. ■ The total deposit will equal the average of the two most recent billing cycles. ■ The deposit will be credited back to the account once the customer has not been issued a Final Notice for two full years from the date the deposit was received. ■ If a final bill is issued and the deposit is greater that the final bill, the deposit will be applied to the customer's account and a refund will be issued. If the final bill is greater than the deposit, the deposit will be credited to the final bill and the customer will be responsible for paying the remaining balance. Damage or Tampering with a Disconnected Water Meter (See the City's Water Meter Policy) ■ Customers will be charged the actual cost to repair any damage to the water meter or meter lock caused by the willful act of the customer or other party. Appeal Process ■ If a customer is not satisfied with a billing decision, the customer may appeal to the Assistant Finance Director. ■ The appeal must be in writing and must outline the customer's position. Supporting documentation must be included. These documents must be delivered within 30 days of the original billing decision to: Assistant Finance Director City of Tigard 13125 SW Hall Blvd. Tigard OR 97223 Approved by: Dennis Koellermeier Date Public Works Director Toby La France Date Finance & Information Technology Director The City of Tigard is the Eater Pmvider for the Tigard Vater Senice Area which includes Durham, King City, two-thirds of Tigard and unincorporated areas to the south and west of Tigan. Agenda Item No.: 1 W B Meeting Date: 3-09 PUBLIC WORKS PROGRAM The Public Works Program encompasses the Public Works Department,and includes the maintenance of the City's infrastructure (roads,parks,grounds,and City buildings) as well as provision of water, sanitary sewer, and stormwater services. FY 2006-07 FY 2007--08 FY 2008-09 FY 2008-09 FY 2009-10 Proposed Description Actual Actual Revised Projected Proposed vs 08-09 Revised Number of Positions 62.10 61.10 61.10 61.10 61.30 0.3% Budget By Category Personal Services $4,078,989 $4,399,963 $4,827,098 $4,566,128 $5,218,594 8,100 Materials&Services $5,004,191 $4,952,437 $7,097,969 $6,465,146 $6,844,704 -3.600 Interdepartmental Costs $0 $0 $2,846,558 $2,728,192 $2,145,387 -24.6% Capital Improvement Program $82,045 $43,783 $0 $0 $0 Capital Outlay $587,698 $470,354 $1,350,093 $853,878 $478,387 -64,600 Total By Category 59,752,924 $9,866,537 $16,121,718 $14,613,343 $14,687,072 -8,9% Budget by Division Administrtion $733,444 $823,914 $1,580,961 $1,140,230 $1,584,025 0,2% Parks and Grounds $1,026,236 $1,209,162 $1,597,931 $1,445,810 $1,699,676 6.4010 Street Maintenance $623,329 $720,869 $1,275,826 $1,180,166 $1,157,824 -9,200 Fleet Maintenance $182,763 $131,104 $194,067 $142,231 $259,404 33.7% Property Management $903,558 $1,124,156 $1,259,504 $1,251,396 $1,398,928 11.1010 Water $4,522,011 $4,309,365 $7,538,915 $6,894,132 $6,607,336 -1248/0 Sanitary Sewer $835,896 $708,804 $1,068,533 $1,012,542 $710,763 -33.5% Stormwater $925,686 $839,163 $1,605,982 $1,546,836 $1,269,116 -21,0% Total By Division $9,752,924 $9,866,537 $16,121,718 $14,613,343 $14,687,072 -8.9% Budget by Fund General Fund-100 $2,383,010 $2,753,945 $4,454,718 $3,766,206 $4,441,525 -0.3% Fleet/Property Management Fund-450 $1,086,321 $1,255,260 $1,453,571 $1,393,627 $1,658,331 14.1% Sanitary Sewer Fund-500 $835,896 $708,804 $1,068,533 $1,012,542 $710,763 -33.5% Stormwater Fund-510 $925,686 $839,163 $1,605,982 $1,546,836 $1,269,116 -21.0% Water Fund-530 $4,522,011 $4,309,365 $7,538,915 $6,894,132 $6,607,336 -12.48/0 Total By Fund $9,752,924 $9,866,537 $16,121,718 $14,613,343 $14,687,0721 -8.9010 PAGE 118-CITY OF TIGAR.D WATER BUDGET UNIT: 650 Program Results: The Water Division: • Provides safe and reliable water that meets or exceeds all Environmental Protection Agency standards for water quality.The Division holds to these standards under normal,peak,and emergency situations. • Ensures the Tigard Water Service Area has adequate and innovative funding mechanisms to develop regional and sub-regional water sources. • Encourages efficient water use with a goal of reducing water consumption per customer by 1 percent a year for the next ten years. Program Description: The Water Division has the primary responsibility to maintain,repair,and expand the water system while at the same time providing a high-quality,dependable water supply to its customers. The Tigard Water Service Area is comprised of the cities of Durham,King City, two thirds of Tigard,and unincor- porated areas to the south and west of Tigard. The service area has 17,427 service connections supply- ing approximately 57,000 residents,making it the tenth largest water utility in the State of Oregon. The FY 09/10 Budget represents an increase from last year's adopted budget.These increases are due to rising costs for wholesale water supply,operating costs for materials and services,and professional service studies. More specifically: • Wholesale water costs were increased by Portland Water Bureau by 11.7 percent. Declining sales are offsetting any increase in the line item from the previous year. This will also indicate decreasing revenue. • The cost to repair and maintain water lines,water valves and fire hydrants have increased. • Additional professional services for the next budget year include developing or updating the following documents:Water Distribution System Hydraulic Study (Master Plan),Wellhead Source Water Protection Plan (water quality assurance),Water Rate Study,and System Devel- opment Charges (SDC) Rate Methodology Study. FY2008-09 AccomVAybments: • Completed construction on the 3-million-gallon,550-Foot Zone Reservoir No. 2.This project was completed on time and on budget. The project included a children's park. • Completed approximately 1,500 linear feet of 8-inch pipeline replacement on 79th Avenue. • Enhanced the accuracy of marking City owned underground utility locations by purchasing and using a new Ground Penetrating Radar(GPR) unit. • Added 8,228 feet(over 1-1/2 miles) of water distribution pipeline through private development • Replaced approximately 400 linear feet of old steel pipe with ductile iron pipe in King City. • Replaced 71 blow off assemblies (end of water line) to enhance water quality maintenance. • Completed partnership agreement with the City of Lake Oswego for a long term water supply. • Installed water mixer device at Menlor Reservoir to reduce stratification and enhance water quality. • Installed three cathodic protection systems at Baylor and 119th Reservoirs. • Installed two chlorine analyzers to track disinfection process and enhance water quality. • Completed water rights transfer and claims of beneficial use on three ASR production wells. PUBLIC WORKS-PAGE 137 WATER BUDGET UNIT: 650 • Completed a review of Best Management Practices through a business plan development pro- ject. • Continued public outreach efforts and evaluated the city's various conservation efforts and programs for youth and adults. • Continued to utilize the Aquifer Storage Recovery(ASR) system to store low cost interruptible water supply(at 80 percent below wholesale cost) to supplement peak season water customer demand. • Completed efforts to establish city ownership of a water supply to meet drinking water sustain- ability within the service area by partnering with the City of Lake Oswego. • Monitored and improved the Cross Connection Program by identifying new private owner de- vices,providing educational brochures and letters,and updating databases. • Provided customers with information on fluoride,water quality issues,and water conservation. PY2009--10 Goals and Objectives: • Maintain the water distribution system utilizing Best Management Practices. • Continue efforts to establish city ownership of a water supply to meet drinking water sustain- ability within the service area. • Review,plan,and organize final completion of Independent Distribution System Evaluation& Unregulated Contaminants Monitoring Regulations Phase 2 Water Quality Sampling projects. • Continue with efforts to implement and install vulnerability assessment upgrades. • Continue implementation and participation in the citywide Geographic Information Systems (GIS) project. • Review, organize,and implement upgraded mapping of the water distribution system. • Continue to improve asset data information and track work order performance through the Hansen Computerized Maintenance Management System (CMMS). • Provide outstanding customer service. • Provide better communication with customers through supplemental newsletters with pertinent information regarding rates,billing,water quality,water conservation,backflow and cross con- nection prevention,contact information,etc. • Complete and implement Water Distribution Hydraulic Study upgrade. • Implement the Water Rate Study and SDC Rate Methodology Study. • Complete a source water protection plan for groundwater(Wellhead Source Water Protection Plan and groundwater hydraulic model). • Collect data,plan,organize,and publish the Water Audit Report,Water Conservation Report, Water Energy Report and Water Demand Forecast Report. • Complete State mandated WCMP (Water Conservation Management Plan)\ Maintain and participate in Lake Oswego/Tigard joint water program PAGE 138 -CITY OF TIGARD WATER BUDGET UNIT: 650 Summary Conclusions from the Calendar 2008 Water Reports: • Water use gallons per capita per day(gpcd) have decreased 8.5 percent since year 2000. • Population within the water service area has increased by 8.3 percent since year 2000, but slowed significantly in 2008. • Unaccounted water has a 5-year average of approximately 5 percent. In 1996, the 5-year aver- age was 7 percent. • 2008 water use averaged 104 gallons per capita per day;in 2004 the average was 120 gpcd. • Single unit and multi-unit residential water usage has decreased 9.1 percent since peak year 2002. Metered water sales were down approximately 7% from the previous year,indicating a dramatic decline in water purchases by customers. It remains to be seen if this is a result of the current economic downturn and if this trend will continue into future years. If the down economic times continue,the City's water division would expect some increase in delinquent payments and decrease in usage due to reduced spending on landscape watering and vacated housing. WORKLOAD MEASURES 2006-07 2007-08 2008-09 2009-10 Number of main breaks-repaired 10 20 10 10 Miles of distribution piping maintained (w/BMP's) 215 217 225 235 Time spent by staff managing water samplings (work weeks) 4 12 12 12 Water conservation presentations given 20 24 24 24 Backflow customers contacted and 50.00% 50.00% 50.00% 75.00% complying with testing requirements Number of Bac-T water samples taken 732 732 732 732 during the year EFFECTIVENESS MEASURES 2006-07 2007-08 2008-09 2009-10 Water samples taken that meet EPA 100.00% 100.00% 100.00% 100.00% Standards (%) Number of citizens reached by conservation 700 850 850 850 education Residential backflow customers who comply 50.00% 50.00% 75.00% 75.00% with annual testing requirements PUBLIC WORKS-PAGE 139 WATER BUDGET UNIT; 650 FULL-TIME EQUIVALENT POSITIONS 2006-07 2007-08 2008-09 2009-10 Engineering Technician II 1.00 1.00 1.00 1.00 Senior Project Engineer 0.00 1.00 1.00 1.00 GIS Technician 0.80 0.80 0.80 0.80 Project Engineer 1.00 0.00 0.00 0.00 Senior Utility Worker 2.00 2.00 1.00 1.00 Utility Division Manager 0.00 1.00 1.00 1.00 Utility Worker II 6.50 5.50 5.50 5.50 Water Operations Supervisor 2.00 1.00 1.00 1.00 Environmental Program Coordinator 4.00 4.00 2.00 2.00 Senior Water Utility Technician 0.00 0.00 1.00 1.00 Backflow Cross Connections Specialist 0.00 0.00 1.00 1.00 Water Utility Technician 0.00 0.00 1.00 1.00 Total 17.30 16.30 16.30 16.30 PAGE 140-CITY OF TIGARD WATER BUDGET UNIT: 650 FY 2006-07 PY 2007-08 FY 2008-09 1'V 2008.09 1..6.,-1.4 Propn.ed vs Ac nl Ac al Reviacd Pr ted Acct.# Ac t I)w .ipti 08-09 Re ed 17.30 16.30 16.30 16.30 '1'naal FTF. B.B'/e :182,336 $200,564 $201,309 $201,309 5000 Salaries-Manggemen[ 13.50, (631,937 .629.341 $651,181 :651,181 5002 Salaries-C:enerel 9.3'•. $17,771 $18,883 $25,000 $25,000 5020<D e i ne 0.(r, $832,084 $848,988 $877,490 $877.490 Subrorr/W 10.5•/. 54,110 $1,677 5878 $878 5050 Unemployment :944 7.5". $23,737 $23,907 :16,232 S16,232 5051 Wotkels Comp $31,382 94.6'x. $63,363 $63,135 $67,128 567,128 5052 FICA/Medicare .72,239 7.6'x^ $5,388 $5,382 .5,992 $3,892 5053 Tri-Met Tax $6.344 7.7'x. f 10, 0 5 194 $13,623 574,4IX) :14,40054 VEBA $13,770 -4.4-1. $1,087 $1,051 .2,087 $2,087 5033 Life Itt.ur - $3,721 78.3". 52,286 (2,230 $2,846 S2,846 5036 Slaty Gon[inu.tion 50 .100.0^. $142,393 $137,366 5781,624 5181,624 5057 Medieal/In.urvnro $219,07H 2O.6". $17,716 $20,080 $20,004 $20,004 5058 D.nml Ins nee 50 -100.0°/. $86,060 (85,103 592,063 $92,063 5060 Refire Ment $96.756 5.1-x. $5,203 S6,144 $b 039 :b 039 5061 Deferred Com Contribution. sC++?76 15.5°, $361737 $382099 $409193 $409.193 Snbro!/RenoBn $451,41(l 10.3% $1193822 $1231(187 $1286683 $1262326 TO TAL PERSONAL SUR f7CUS $14211714 IOA 5197,887 $336,594 5538,020 .49},00(1 600DPmfe,./oral/Cnmr.ctugl Service. 5469,5X) -12.7'. $0 50 510.000 530000 6020 f< x1, S30,19X) 2(X).0''. S197,887 $336,S94 $548,020 SS23 O Subrorr/-Pn.lc.eionr//C a cru,//Le r/c rs-i..er 5499 590 -8.8 $6.548 $3,015 $3,000 $8.000 6107 Repairs h M.inten.nce-Facilities $7,000 40 Irl. S 12,644 $10,845 $12,00(1 $12,000 6102 Repair.dr Mwin[e......V.Ives .15,00() 25.0% $8,792 $4,218 89,00x1 810,000 6103 Repair.br Maintenance-Reservoir $6,000 -33.3',. $3,644 $6,877 58,000 $8,000 6104 Repairs h M.-......-Grounds $10,000 25.0°rs ($3,449) $2,338 $9,00(1 $9,000 6105 Repairs et M.inten... -Pump Station $9,000 O.0'/. $8,471 (1,623 S6,OIX1 56,000 6106 Repairs(k Maintenance--'A--ADA $7,000 16.7% 57,341 526,316 517,450 $17,430 6107 Repair 8,Mginaengnce-W.H. :lO./XX) -42.7°/6 .13,706 $10,016 815,000 115,000 6118 Repair.dt Mnimm�ance-Meters $15,00() 0.0% 57.3,772 59.082 $7.700 $7,700 6109 Repairs h M.in[enance-Serwice Line. $7,700 OA'xe 570,763 :8.546 57.500 $250 6110 Repair b[Maintenance-Regulaa .1) -100.0•.6 $14,908 $26,457 812,000 812,000 6111 Repairs 8[Mainronnnce-Fire Hydrnn[ $32,000 166.7% $28,306 $54,531) 823,000 525,000 6113 Repairs ec Mwinwnance-Vehieles $251)(X) O.M.. $52139 $895(X) S50000 (60000 6114 Re ars&M.int.... -\V.ter line. 51(X1O(X1 100.0'x. $179 590 $252,562 S183,650 $190.400 Subrorr/-Re sots 4FM'nrnnrnsm 5243,700 32.7% 520,459 520,115 SI5,_3W 520,000 6150 S­11' -1.&F u eat SIA,X.) 17.6?. $5,101 56,(381 $52500 55,500 6200 Offtce So .lies&Ex S7 000 27.3^/e $30,738 $35.919 86,70() 8H 1X1[1 6210 S .cial De eat Ex $7.400 10.4% $10563 $13,791 S47.11X1 $47100 6230 Advertisum Bt Publicim 567300 43.3% 54,.388 58,52`) $.5,820 $3,820 6240D­&Subscnprion. 56,0(0 3.1'-e :1,712 (1097 81,430 51,430 6245F­and Cha s :15(X1 4.9^10 $6,100 $9.626 $7,250 $7.250 Subrorr/-flue F e. Ghr $7,500 3.41/6 57,836 S8,148 582175 SB,175 6250"F.v l and"I"raisin $8.510 $25,56(1 $27,692 S33,q)O 525(XX) 6260 Fuel 527,1..) -182'x. $338 $471 $3,000 51 5(() 6280 Rents and 1-­_ $3(.X1 O.M. $3,064 $1,953 $4,000 $4,00) 6300Util1ties-W.[cr/Sewer/Stormawnter E4�XXI 0.0".$176,051 $184,340 $231,050 .231,030 6302 Utilities-Elect nc,er S'_51,(rx Xl B.rPxe S-5.628 1 f3 531 f8 44(1 $8.4401 6310 Utilities-Telecommunications S8 44(1 U.IPx. $194,743 $91,824 $243,490 $243,490 Subrorr/- Uri/•'tier $264,040 8.1 f0 80 112,007 10 6331 Insurance-Auto $0 -100.(x'. 50 80 114.577 f0 6332 Insurance-Lrbdiry 50 -100.X. SO :0 $358 $0 6353 Inavrance-Flood $0 -100.(r, $0 $0 $32,593 $0 6354 In.urvnee-Pne 51) 400.0'-. $0 $0 $59735 $O E0 -100.0% $535 $796 52,000 521XX1 6390 Red 13^61 Ex $20(X1 0.0'0 $12.263 1 $708 12000 52 000 64(X1(_'­,,p­ Fl.rdw.re and Software S3 5(X1 75.0'. $2,450,295 $2018733 $3507410 S31tX p- 6430 Water Purchases S3060.lxml -12.8^". $50,963 $40,849 $71,600 $71 600 6451 Wale,Swm lin 539 245 -45.2°x. $2,301,278 $2 OS9 S82 $3,579,010 $3 171 600 .4ubru-1-W.-C..rr $3,099,24t -13.4 $60 $0 55(X1 $750 6700 Pro e t D.-,,w $I.()(N) 1!X1.M, $3,183,050 $2,962,9G9 $4,744,430 $4,255,765 TOTAL MATb'/PIALS @ SUR$7CUS $4,258.98S -10.2•/. S0 f0 5111,120 589,309 6801 City h[.rlagemen[ 8184,287 65.8'0 .0 .O :133,965 5169,077 6802 Finance .207,605 550". $0 $0 562,322 546,885 6803 Information 1-1",I- 5131,747 111.4'0 f() S0 (52,336 :33,873 6804 Human Resources $51,317 -t.9'e i0 f0 $16,906 $9,819 68 S Ri.k Ma..gement $73,275 333.4'. 50 S0 :58,066 $37,4uH 6806 Off a Service. S0 .100.0''. 5U S0 $78,816 (64,867 6807 property Mwnagmene :91,560 16.2°. SO S0 $24,258 $16,580 6808 Fleet Ma..gem.nt (28,428 17.2°•^ SO f0 5389,001 $268,148 6810 Utikty BiOing f0 -100.0'x. f0 S(1 514,620 $6,682 6811 Cityec Rorder/Record. :19,398 32.7'1. SO $O $478,243 5"13,393 6812 Public Work.Adminis(rn[ion 50 -100.0•. f0 $0 $1,419,652 $1,376,041 7'O7AL/ UROUPARTMUNTAL COS72V $787.636 -44.S% 8134,084 f95 789 50 50 tl020 Capital OuWy-Vehicle. 560,000 511056 519,5&1 8130(X1 f0 8030 Capital Outlay-Fquipmem feO,IXx) 515.4'. f() S0 $75,150 50 B05U C_a iml Outla -Technolo S0 1000•, $145,140 8115,}70 8AA,150 f0 TOTAL CAP/TAL Of/TLAY $140000 S8.8% $4,S22,011 $4,309,36S $6,119.263 $5,518,091 7(JTAL OPh'RAT/NG COSTS LU.£S/NT6'RDliPARTMU $5,819,699 -4.9% 4 322 011- - 94,309,365 1 $7,S3 915 d 894 132I TO TAL ccosTs fwrrrr 7A,7,vo5­-pAR MUNTAI_CO.r'7yi $6.607.336 -@ PUBLIC WORKS- PAGE 141 City of Tigard FY 2009-10 Proposed Budget Issue Paper No. 4 Long-Term Water Source Funding BACKGROUND The City of Tigard provides water to a service population of 57,000 in an area that comprises the southern two-thirds of the City of Tigard, King City, Durham, and the remaining portion of the Tigard Water District.This area,known as the Tigard Water Service Area,has pursued a stable long- term water source for the past fifteen-plus years. That pursuit came to fruition in the fall of 2008 when the City of Tigard and the City of Lake Oswego signed an agreement to jointly develop water facility improvements that will provide up to 38 million gallons a day. This project should supply adequate water for both communities for a 20-year period and is scheduled to be operational in 2016. Under the terms of the IGA, Tigard's share of the capital projects and acquisition of an equitable interest in water supply facilities is estimated to total $132 million. These costs are anticipated to be paid for via bonds that will be secured against water revenues. As the result of these capital costs and their subsequent bonds, water rates are expected to double by 2016. The City will need to do some degree of interim financing using short term letters of credit or loans until the revenue bonds are ready to go public. Some of this short term financing is included in both FY 2008-09 and FY 2009-10. Historically,Tigard's water funds have been debt free and operated primarily through revenues and fund balance. This business model will not be possible during the long-term water source project due to the amount of funding required over a relatively short time span in order to complete the long-term solution. The City will need to borrow money to meet some short term capital financing needs in the current and next fiscal years. This will likely be in the form of a loan agreement or line of credit until staff negotiates the first revenue bond,possibly as soon as FY 2010-11 or FY 2011-12. Due to the recent economic downturn and related impacts on the credit markets Tigard can expect a more complex short term financing procedure than if we had done this in the preceding years. The following projects/steps will be completed during the next year to refine this process. They include: • Completion of a Water Master Plan Update: This project will allow operational and capital expenses for the next 20 year period to be predicted and expenses estimated. • Completion of a water rate/water SDC analysis: This project takes the costs developed in the master planning process and assigns the appropriate components to be paid by growth fees, and then develops the methodology to provide equitable water rates across all customer classes. Water rates are generally developed on cost of service principles, meaning each customer pays only that amount that is necessary to provide the service to them. Thus physical location, customer class,and services required all affect the cost of water. This year will also add the complexity of a state requirement that water rates must be designed to encourage conservation. This is generally done by increasing the cost per unit of water as you consume more. • Completion of an updated schedule and cash flow model for our Lake Oswego partnership. This data will be loaded into the water rate model and will be used to predict when payments to Lake Oswego will need to be made, thus allowing the City to time the sale of revenue bond better. FISCAL IMPACT Cost for the City's long-term water projects will be paid out of the Water CIP Fund and will also come from annual resource transfers from the Water Fund. For FY 2008-09, Tigard will borrow an estimated $3 million to pay for the initial payment to Lake Oswego as part of the IGA. In FY 2009- 10 the staff is anticipating the need to borrow and additional $2.6 million to cover payments to both Lake Oswego and Sherwood (for supply piping for future use) and the first year's debt service on the FY 2008-09 $3 million (based on a ten year payment plan at five percent interest). The anticipated long-term resources and requirements over current and next fiscal year look as follows: FY 2008-09 FY 2009-10 Resources Anticipated Loans $3,000,000 $2,600,000 TOTAL $3,000,000 $2,600,000 Requirements Debt Service $0 $388,514 Capital Improvements $2,900,000 $2,200,000 TOTAL $2,900,000 $2,588,514 RECOMMENDATION: Staff recommends that the Budget Committee approve the current plan for short term borrowing and long term plan for financing the long-term water source in order for Tigard to have its own stable,long-term water supply. Agenda Item No.: IWB Meeting Date:' CAPITAL IMPROVEMENT PROGRAM-WATER Fully Funded Project Projected . ' , 2011-12 2012-13 2013-14 Total 91160 Defective Meter Replacements(Smaller Sizes) 154,000 117,150 124,765 132,874 141,511 150,i 10 821,tO 91170 Water Meter Installations 50,000 82,005 87,335 93,012 99,058 105,497 516,907 95770 550'Zone Improvements:10 MG Transfer Pump Station 400,000 4,686,000 623,825 - - 5,709,825 95600 ASR 1 Rehabilitation - - - 664,371 - - 664,371 95610 ASR Expansion Studies 50,000 - 141,512 1,959,226 2,150,738 95680 Public Works Building Conservation Demonstration Gatd 32,000 363,165 395,165 95690 1t'atet Main Line Ovetsizing - 80,000 155,956 166,093 176,889 188,387 767,325 95710 Water Senice Installations 10,400 12,184 12,976 13,819 14,717 15,674 79,770 95720 Water Site Security Upgrades 52,000 60,918 64,878 69,095 73,586 78,369 398,846 95740 Aquifer Storage&Recovery Well#3 - - 265,749 2,830,226 - - 3,095,975 96220 High Tor Pump Station Rebuild - - - - - 1,575,600 1,575,600 96550 Lake Oswego/Tigatd Joint Water Supply Partnership 2,900,000 1,200,000 2,000,000 5,000,000 8,000,000 8,000,000 27,100,000 High Tot Pump Station-Electrical Pump Control Panel - 76,148 - - - - 76,148 Replacement SDC Methodology Update 50,000 50,000 Sherwood Partnership 1,000,000 - - - - 1,000,000 Water Lane Replacement Program 107,604 210,870 224,577 239,174 254,720 271,278 1,308,223 Total Fundedl 3,756,004 1 1,575,215 3,560,061 9,208,664 8,901,993 12,707,906 45,109,903 Unfunded Projected 2008-09 200910 2010-11 2011-12 2012 Total 95830 Commercial St.Improvement - - - 120,000 120,000 Walnut St.Water Line Relocate Project - 218,679 79,549 - 298,228 Water Maur Replacement Program 100,000 55,000 60,000 65,000 70,000 350,000 Total Unfandedl 1 100,000 273,679 139,549 185,000 70,000 1 768,228 COMMUNITY IMPROVEMENT PROGRAM-PAGE 260 CAPITAL IMPROVEMENT PROGRAM-WATER Vully Funded 91170-Water Meter Installations Installation of water meters for new services through new construction/private development. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 72,427 50,000 50,000 82,005 87,335 93,012 99,058 105,497 516,907 Project Total 72,427 50,000 50,000 82,005 87,335 93,012 99,058 105,497 516,907 Project Funding Water Fund 72,427 50,000 50,000 82,005 87,335 93,012 99,058 105,497 516,907 Project Total 72,427 50,000 50,000 82,005 87,335 93,012 99,058 105,497 516,907 95570-550'Zone Improvements:10 MG Trans- The existing transfer pump station located on the 10 MG reservoir site at Bull Mountain Road/125th Avenue,serves both the 550-foot and 713-foot service zones.The Water Distribution System Hydraulic Study identified a need to replace this pump station with one that would provide a higher pumping capacity to both service zones.Construction of this improve- ment increases pumping capacity from 2000 gpm to 3300 gpm for the 713-foot service zone.The pump station will also pro- vide 3900 gpm to the 550-Foot Zone Reservoir No.2.Along with the pump station improvements,a seismic evaluation of the existing 10 MG reservoir will be completed to determine what upgrades shall be incorporated during construction as a part of the overall project. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 300,000 400,000 400,000 Construction 2,750,000 4,686,000 623,825 5,309,825 Project Total 2,750,000 400,000 4,686,000 623,825 5,709,825 Project Funding Water CIP 3,050,000 400,000 4,686,000 623,825 5,709,825 Project Total 3,050,000 400,000 4,686,000 623,825 5,709,825 95600-ASR 1 Reha- Rehabilitation of ASR wells is recommended every six years. Typical work involved may include removal of the pump and Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 60,397 60,397 Construction 603,974 603,974 Project Total 664,371 664,371 Project Funding Water Fund 664,371 664,371 Prnjert Tntal 664,371 664,371 PAGE 261-CITY OF TIGARD CAPITAL IMPROVEMENT PROGRAM-WATER sion Studies The City's hydrogeologist of record will assist Staff in locating potential sites for additional aquifer storage and recovery (ASR)wells. In addition,test wells must be drilled by a qualified well driller in order for the hydrogeologist to determine suitability of the well for ASR purposes. Therefore,these studies will include both consultant services and drilling services. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 287,066 50,000 50,000 141,512 191,512 Construction 1,959,226 1,959,226 Project Total 287,066 50,000 50,000 141,512 1,959,226 2,150,738 Project Funding Water CIP 287,066 50,000 50,000 141,512 1,959,226 2,150,738 Project Total 287,066 50,000 50,000 141,512 1,959,226 2,150,738 95680-Public Works Building Conservation Initially designed for Public Works Building grounds,this project can be moved to a different location. As Tigard continues to support regional water conservation efforts,one way of providing public education is in the area of landscaping. Tigard currently provides incentives to customers who demonstrate they have installed water saving elements into their irrigation design. Another excellent way of providing education to customers is by establishing a demonstration garden that would incorporate a variety of water saving irrigation features,creative plant selection and layout. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 10,650 10,650 Construction 24,989 125,000 32,000 352,515 384,515 Project Total 24,989 125,000 32,000 363,165 395,165 Project Funding Water CIP 24,989 125,000 32,000 363,165 395,165 Project Total 24,989 125,000 32,000 363,165 395,165 95690-Water Main Line Over- During the course of the year,the City may find the need and opportunity to upsize a proposed water main line through a new development in order to meet overall system needs identified in the Water Distribution Hydraulic Study,dated May 2000. This program will generally cover any costs to upsize main water lines above 12 inches in diameter. Actual Throng Revised h 2007- Budget Projected 08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 125,000 80,000 155,956 166,093 176,889 188,387 767,325 Project Total 125,000 80,000 155,956 166,093 176,889 188,387 767,325 Project Funding Source Water SDC 125,000 80,000 155,956 166,093 176,889 188,387 767,325 Project Total 125,000 80,000 155,956 166,093 176,889 188,387 767,325 COMMUNITY IMPROVEMENT PROGRAM-PAGE 262 CAPITAL IMPROVEMENT PROGRAM-WATER 95710-Water Service Installa- Installation of new service water lines for new construction/private development. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 11,692 10,400 10,400 12,184 12,976 13,819 14,717 15,674 79,770 Project Total 11,692 10,400 10,400 12,184 12,976 13,819 14,717 15,674 79,770 Project Funding Water Fund 11,692 10,400 10,400 12,184 12,976 13,819 14,717 15,674 79,770 Project Total 11,692 10,400 10,400 12,184 12,976 13,819 14,717 15,674 79,770 95720-Water Site Security Up- Installation of new upgrades to water site security systems within the Tigard Water Service Area in order to meet regulatory requirements of the Department of Homeland Security regarding public drinking water systems. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 39,295 52,000 52,000 60,918 64,878 69,095 73,586 78,369 398,846 Project Total 39,295 52,000 52,000 60,918 64,878 69,095 73,586 78,369 398,846 Project Funding Water Fund 39,295 52,000 52,000 60,918 64,878 69,095 73,586 78,369 398,846 Project Total 39,295 52,000 52,000 60,918 64,878 69,095 73,586 78,369 398,846 95740-Aquifer Storage&Re- The Water Distribution System Hydraulic Study identified a need for the expansion of the City's Aquifer Storage and Recov- ery program. In fiscal year 2007-08,a 1000 ft deep well was successfully drilled. Well head improvements which include the installation of a pump,motor and accompanying pipe and chlorination system are scheduled for year 2010.The pump station will supplement 2.5 mgd of water to the 550-Foot Zone Reservoir No.2 during dry summer months. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 300,000 265,749 265,749 Construction 2,830,226 2,830,226 Project Total 300,000 265,749 2,830,226 3,095,975 Project Funding Water CIP 300,000 265,749 2,830,226 3,095,975 Project Total 300,000 265,749 2,830,226 3,095,975 PAGE 263-CITY OF TIGARD CAPITAL IMPROVEMENT PROGRAM-WATER 96220-High Tor Pump Station Rebuild The facility is 30 years old and is underground. It has flooded twice in the past 5 years due to mechanical failure. This pro- ject will replace the underground facility with a modem,above ground facility to provide a constant flow source to the sur- rounding neighborhood.Because it will be above ground,it will be protected from future flooding. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 205,513 205,513 Construction 1,370,087 1,370,087 Project Total 1,575,600 1,575,600 Project Funding Water CIP 1,575,600 1,575,600 Project Total 1,575,600 1,575,600 96540-Water Meter Replace- Replacement of large and small water meters that are deemed defective or at the end of their useful service life(over 20 Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 154,000 154,000 117,150 124,765 132,874 141,511 150,710 821,010 Project Total 154,000 154,000 117,150 124,765 132,874 141,511 150,710 821,010 Project Funding Water Fund 154,000 154,000 117,150 124,765 132,874 141,511 150,710 821,010 Project Total 154,000 154,000 117,150 124,765 132,874 141,511 150,710 821,010 96550-Lake Oswego/Tigard Joint Water Supply The Tigard Water Service Area(TWSA)has signed an agreement to develop a long term water supply with the City of Lake Oswego,with delivery scheduled in 2016. Capital construction will be required of various elements of both City of Tigard and City of Lake Oswego infrastructure improvements. These projects include the expansion of the raw water intake struc- ture on the Clackamas River. In addition,this agreement includes increases in piping size for raw water transmission;in- creased water treatment plant capacity at the Lake Oswego Water Treatment Plant;increased treated water transmission pipe sizing;increased treated water storage capacity;increased pumping capacity for Tigard's water distribution system;and in- creased water transmission capacity to Tigard storage facilities. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 5,011 3,031,579 2,900,000 1,200,000 2,000,000 5,000,000 8,000,000 8,000,000 27,100,000 Project Total 5,011 3,031,579 2,900,000 1,200,000 2,000,000 5,000,000 8,000,000 8,000,000 27,100,000 Project Funding Water CIP 5,011 3,031,579 2,900,000 1,200,000 2,000,000 5,000,000 8,000,000 8,000,000 27,100,000 Project Total 5,011 3,031,579 2,900,000 1,200,000 2,000,000 5,000,000 8,000,000 8,000,000 27,100,000 COMMUNITY IMPROVEMENT PROGRAM-PAGE 264 CAPITAL IMPROVEMENT PROGRAM-WATER High Tor Pump Station-Electrical Pump Con- This project provides design,engineering,and construction to replace underground electrical panel motor control system to above ground electrical pump control panel. The project would eliminate the risk of flooding and damage to the electrical system. The existing electrical control panel is more than 30 years old and is at the end of its service life. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 11,422 11,422 Construction 64,726 64,726 Project Total 76,148 76,148 Project Funding Water CIP 76,148 76,148 Project Total 76,148 76,148 SDC Methodology Periodic review of System Development rate methodology regarding developer fees and charges for water utility service in- frastructure. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 50,000 50,000 Project Total 50,000 50,000 Project Funding Water SDC 50,000 50,000 Project Total 50,000 50,000 Sherwood Partner- The City has agreed to invest in upsizing a water pipeline through Tualatin into Sherwood for future water needs. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 1,000,000 1,000,000 Project Total 1,000,000 1,000,000 Project Funding Water CIP 1,000,000 1,000,000 Project Total 1,000,000 1,000,000 PAGE 265 -CITY OF TIGARD CAPITAL IMPROVEMENT PROGRAM-WATER Water Line Replacement Program This program includes replacement of water lines that are not serviceable,or have reached the end of their 50 year life cycle. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 23,430 24,953 26,575 28,302 30,142 133,402 Construction 22,555 107,604 187,440 199,624 212,599 226,418 241,136 1,174,821 Project Total 22,555 107,604 210,870 224,577 239,174 254,720 271,278 1,308,223 Project Funding Water Fund 22,555 107,604 210,871 224,579 239,177 254,724 271,282 1,308,237 Project Total 22,555 107,604 210,871 224,579 239,177 254,724 271,282 1,308,237 [Unfunded 95830-Commercial St.Im- Replace existing 8-inch cast iron waterline with 12-inch ductile iron from Main Street to 95th Ave. Project is scheduled to start construction based on proposed road improvements. Replace existing 8-inch cast iron waterline with 12-inch ductile iron from Main Street to 95th Ave. Project is scheduled to start construction based on proposed road improvements. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 120,000 120,000 120,000 Project Total 120,000 120,000 120,000 Project Funding Water Fund 120,000 120,000 120,000 Project Total 120,000 120,000 120,000 COMMUNITY IMPROVEMENT PROGRAM-PAGE 266 CAPITAL IMPROVEMENT PROGRAM-WATER Walnut St.Water Line Relo- This project relocates the existing 12-inch main waterline on Walnut Street and includes design and construction costs. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Design and Engi- 21,550 21,550 Construction 197,129 79,549 276,678 Project Total 218,679 79,549 298,228 Project Funding Water Fund 218,679 79,549 298,228 Project Total 218,679 79,549 298,228 Water Main Replacement Pro- This program provides for the routine replacement of leaking,damaged and older water mains throughout the water system. In most cases,the existing mains have adequate capacity and will be replaced with the same diameter water mains. This an- nual program is recommended in accordance with the Water Distribution Hydraulic Study,dated May 2000. Actual Revised Through Budget Projected 2007-08 2008-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project by Category Construction 27,012 125,000 100,000 55,000 60,000 65,000 70,000 350,000 Project Total 27,012 125,000 100,000 55,000 60,000 65,000 70,000 350,000 Project Funding Water SDC 27,012 125,000 100,000 55,000 60,000 65,000 70,000 350,000 Project Total 27,012 125,000 100,000 55,000 60,000 65,000 70,000 350,000 PAGE 267 -CITY OF TIGARD City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 i Phone: 903-639-4171 TIGARD FAX TRANSMITTAL Date May 6, 2009 Number of pages including cover sheet 3 To: 11rThe City of King City (Fax No. 503-639-3771) ArThe City of Durham (Fax No. 503-598-8595) From: Greer Gaston Co: City of Tigard Fax#: 503.684.8840 Ph#: 503.718.2595 SUBJECT: Intergovernmental Water Board Meeting Agenda MESSAGE: Please post the attached agenda for the upcoming meeting of the Intergovernmental Water Board. Thank you. 'PW LLIr1� 1:%ENGIFAX.DOT Intergovernmental Water Board — Agenda SERVING TIGARD,KING CITY,DURHAM AND THE UNINCORPORATED AREA MEETING DATE: Wednesday, May 13, 2009 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to conduct roll call. 2. Approval of Minutes —April 8, 2009 Action: Motion to approve the April 8, 2009 minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update - Mr. Goodrich 5. Consider Malting a Recommendation to the City of Tigard on the Utility Services Delinquent Account Policy - Dennis Koellermeier Action: Motion to recommend the City of Tigard adopt the Utility Services Delinquent Account Policy. 6. Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget - Dennis Koellermeier Action: Motion to recommend the Tigard City Council adopt the proposed Water Division Budget. 7. Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program - Dennis Koellermeier Action: Motion to recommend the Tigard City Council adopt the proposed Water Capital Improvement Program. 8. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard - Continued- Commissioner Carroll Action: No action required. 9. Informational Items 10. Non-Agenda Items Call for non-agenda items from the Board. INTERGOVERNMENTAL WATER BOARD AGENDA— MAY 13, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of2 11. Future Agenda Items Schedule Date Item June 10, 2009 Consider an Anchor Easement with Portland General Electric Company on the Public Works Building ro er . To Be Announced Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area. To Be Announced I Review the Billing Insert Policy. 12. Next Meeting: ■ June 10, 2009 at 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 13. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. INTERGOVERNMENTAL WATER BOARD AGENDA— MAY 13, 2009 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of2 hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 5/6/2009 1 : 09PM Last Transaction Date Time Type Identification Duration Pages Result 05/06 01 : 08p Fax Sent 5036393771 0: 53 3 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 5/6/2009 1 : 11PM Last Transaction Date Time Type Identification Duration Pages Result 05/06 01 : 10p Fax Sent 5035988595 0: 34 3 OK