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01/11/2006 - Packet 0 re " Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee / Iii /EuoJ6 Date of Meeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting;I am simply the employee preparing the paper record for archiving. This record came from Greer GastoWs office in the Public Works Building. Kristie Peerman Print Name Signature Z A 11-3 Date Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday,January 11, 2006 5:30 p.m. 1. Call to Order,Roll Call and Introductions Call the meeting to order,staff to take roll call. 2. Approval of Minutes—December 14,2005 Motion from Board for minute approval. 3. LeVelle Day Credit for Leak Request—Nadine Robinson (5 minutes) 4. Joint Water Commission Presentation-(20 minutes) 5. Long-Term Water Supply Decision-Making Process and Criteria—Dennis Koellermeier (20 minutes) 6. Board Vacancies/Member At-Large Selection Process—Dennis Koellermeier(10 minutes) 7. Status Report on the Tigard Water Building-Dennis Koellermeier(10 minutes) S. Informational Items—Dennis Koellertneier 9. Public Comments Call for any comments from public. 10. Non Agenda Items Call for non-agenda items from Board. IL Next Meeting— Wednesday, February 8,2006, 5:30 p.m. — Water Auditorium 12. Adjournment—Approximate Time 7:00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any f nal decision. Executive Sessions are closed to the public. Intergovernmental Water Board Meeting Minutes January 11, 2006 Members Present: Patrick Carroll (5:40 p.m.), Beverly Froude, Bill Scheiderich, Sydney Sherwood (alternate for Tom Woodruff), and Dick Winn Members Absent: Tom Woodruff Staff Present: Dennis Koellermeier, John Goodrich, Nadine Robinson, Greer Gaston Visitors: Henrietta Cochrun and Paul Owen Joint Water Commission Staff: Kevin Hanway and Tom VanderPlaat 1. Call to Order, Roll Call and Introductions The meeting was called to order at 5:35 p.m. 2. Approval of Minutes—December 14, 2005 Commissioner Winn motioned to approve the December 14, 2005 minutes, Commissioner Sherwood seconded the motion. The motion was approved unanimous vote. •3. LeVelle Day Credit for Leak Request Administrative Services Manager Robinson presented this item. Using existing methodology, Mr. Day's credit would be $754.11. A credit of this magnitude requires board approval. Commissioner Sherwood motioned to approve the $754.11 credit, Commissioner Winn seconded the motion. The motion was approved by unanimous vote. 4. Joint Water Commission (JWC) Presentation Public Works Director Koellermeier introduced Tom VanderPlaat, with Clean Water Services (CWS), and Kevin Hanway, representing the City of Hillsboro and the JWC. Mr. Koellermeier relayed these individuals were going to provide the board with an update on the Tualatin/Trask water supply. Intergovernmental Water Board January 11,2006 1 Mr. VanderPlaat distributed a Powerpoint presentation. The presentation is included in the IWB record. Topics covered in the presentation included the following: • Background and history of the water supply project • Feasibility study completed • Currently working on the environmental impact study (EIS) and permitting process Note: Commissioner Patrick arrived at the meeting at 5:40 p.m. ■ Alternatives presented in the EIS: - No action - 40-foot raise of Scoggins Dam/Hagg Lake and raw water pipeline pump- back - Multiple source option - 25-foot raise of Scoggins Dam/Hagg Lake, raw water pipeline pump-back, and Willamette River treatment plant expansion • Explanation of pump-back - If the dam were raised, the creeks that feed Hagg Lake would not provide enough water to replenish the draw down. - In winter, when the water levels are higher in the Tualatin River, the pipeline would be used to pump water from the river into the lake, replenishing the water supply. ■ Bureau of Reclamation wanted another option besides the 40-foot dam raise, so the 25-foot raise was used for comparison. ■ EIS provides information on the impact of various alternatives, but does make any decisions. • Decisions are made by policy bodies like the IWB and the Bureau of Reclamation. ■ Local agencies will make the decision about their water source. ■ $288 million for dam raise for 40' raise ■ $208 million for dam raise for 25' raise • Working on securing federal funding for the EIS and feasibility study - $221,000 awarded in last year's budget - $287,000 awarded in this year's budget ■ Project timeline - Draft EIS out for comments by June 2006 - Comments addressed - Final EIS out in January 2007 - Start on permitting federal facility - Start multi-year design process in 2008 ■ Cost - Tigard's estimated share of the 40-foot dam raise is $51.6 million - Assumed Tigard would not participate in the 25-foot dam raise because Tigard would get water from the Willamette River ■ Summarized Tigard's investment to date - Tigard's share of the feasibility study $232,000 (18.8 percent interest) - Tigard's share of the EIS $629,026 (19.5 percent interest) ■ In the next few months, Tigard will need to decide if it wants to participate in the final EIS and permitting phase of the project. Tigard's estimated share is Intergovernmental Water Board January 11,2006 2 $558,000 (19.47 percent interest). Tigard is required to participate unless the city finds another partner to take its water. ■ The draft of amendment 4 will address how any assets purchased by the project will be handled. This amendment will be ready in the next week or so. In response to a question about why the Willamette River was included as an EIS alternative, Mr. Hanway replied that when alternatives needed to be presented, the Willamette River appeared to be the best option to supplement the dam raise. He added that if the dam is only raised 25-feet, the system could not meet all the demands of the entire partnership, so a supplemental source needed to be identified for the purpose of comparison. Mr. Koellermeier explained the EIS process is designed to compare alternatives. He confirmed that the Willamette River was used as the supplemental water source for the 25-foot dam raise since this scenario is plausible and many details regarding this source are already known. Having this option allows the Bureau of Reclamation to compare alternatives. With regard to funding, Mr. VanderPlaat reiterated that municipal water supplies are not funded by federal government. He relayed that he hoped to get some federal funding for parts of the project such as flood control. He explained the Bureau of Reclamation will sometimes do a 50/50 cost share on feasibility studies and environmental impact studies. This is the federal money they are trying to obtain. Mr. VanderPlaat relayed that in July, the JWC would finalize the EIS and the permitting. In January 2007, he anticipates the jurisdictions involved will need to decide whether to commit to the design and construction of the project. A discussion occurred regarding Tigard's financial obligation to the project. Tigard has committed to participate through the EIS (amendment 2) and must fulfill its funding commitments for this phase of the project. The city has not committed to any funding beyond this phase, although most of the other participants have already done so. Since funding is dedicated to pay for each phase of the process, Tigard would not receive any refund should it decide to withdraw from the partnership. Kevin Hanway introduced himself as the Director of the Hillsboro Water Department. Mr. Hanway noted Hillsboro manages the Joint Water Commission. Mr. Hanway distributed two handouts depicting the latest drafts of the timing and cost estimates for a 40-foot dam raise. The handouts are included in the IWB record. Mr. Hanway noted the information provided is based on the assumption that all the current partners get the bulk of their water through the JWC. Tualatin Valley Water District (TVWD) customers will be voting on the Willamette as a possible water source in the May election. The TVWD will decide in June whether it will continue as a partner with the JWC or whether it will pursue other options. For the time being, the JWC is operating under the assumption the TVWD will continue as a partner in the dam raising project. The upcoming deadline for the Portland water contract must also be taken into consideration. To replace Portland water, the JWC may have to start the design of a water treatment plant expansion beginning July 1. Mr. Hanway summarized his handouts which depict a timeline, production, project cost, ownership proportions and investment cost. Current improvements, referred to as near Intergovernmental Water Board January 11,2006 3 term improvements (NTI), will bring the Fern Hill reservoir up to 70 mgd capacity. In 2007, the phase one treatment plant expansion will result in 50 mgd. The phase two expansion will be completed and online in 2009, at an estimated cost of$84 million. Shortly after these expansions are completed, there will be a water deficit to supply the treatment plant. The dam raise is shown to be online by the end of 2012, with production at 120 mgd. This will be combined with the raw water pipeline to avoid flooding from the overflow on the Tualatin River from treatment plant in summer. Phase 3 and 4 of the treatment plant will increase output to 150 mgd. Demand will merit the pump-back in the 2020's with the final treatment plant expansion in 2035. Mr. Hanway cautioned that the information provided underestimates Tigard's costs because transmission capacity, getting the water from the treatment plant to Tigard, was not included in the calculations. Not only will transmission capacity from the JWC to Hillsboro need to be upgraded, but all the transmission capacity from Hillsboro to Tigard has already been allocated to other JWC partners. A new transmission line, perhaps over Copper Mountain, and some conveyance storage reservoirs would need to be constructed. It is estimated transmission and storage would add and additional $75 to $100 million to the overall project. Although some of the partners might share in this cost, Tigard would likely fund the majority of the new transmission and storage because it would receive the greatest benefit. Mr. Koellermeier interjected that transmission is adequate for current demand because Beaverton is not using its full transmission capacity. At some point, Beaverton is expected to need its surplus capacity. He added that the numbers also didn't include any buy-in to the existing system. The buy-in was estimated to cost between $15 and $20 million. Tigard is not participating in the Fern Hill reservoir project. Due to flooding issues, it was noted the raw water pipeline will be built irrelevant of the dam raise. However, the pump-back construction is contingent on the dam raise going forward. With regard to the where TVWD and the Wilsonville plant, a rough corridor for the pipeline has been identified and depending on the participants, storage may be located on Beaverton's Dernbackh site. 5. Long-Term Water Supply Decision-Making Process and Criteria Public Works Director Koellermeier introduced discussed this item. He reminded the board that the City Council supported the idea of establishing criteria for the selection process. Mr. Koellermeier reviewed a handout which depicted potential selection criteria. The scoring method and weighting factors were discussed. Commissioner Winn corrected the scoring range, changing the range from 0-2 to 1-3. Commissioner Scheiderich did not support weighting the various criteria. Commissioner Carroll expressed an interest in having all the relevant information summarized into a presentation. He explained that some of the options would likely have a fatal flaw and that these options should not be considered since they weren't feasible. Commissioner Carroll requested a summation and fatal flaws analysis of the options. Commissioner Scheiderich proposed weighting could be added at the end of the process. Intergovernmental Water Board January 11,2006 4 Commissioner Winn expressed a preference for a summary document with a streamlined layout and bullet points. Mr. Koellermeier pointed out that not all the pertinent pieces of information may be available. Some assumptions will need to be made. Mr. Koellermeier advised he would work on a comparative analysis of the options. 6. Board Vacancies/Member At-Large Selection Process Both Commissioner Carroll's and Commissioner Scheiderich' terms expired in December 2005. Commissioner Carroll indicated he was willing to serve on the board for another term. Commissioner Carroll moved to reappoint Commissioner Scheiderich as the member- at-large for another year. Commissioner Winn seconded the motion. The motion was approved unanimous vote. It was noted that Commissioners were appointed for two- year terms and the motion was amended to a 2006-2007 term. 7. Status Report on the Tigard Water Building Public Works Director Koellermeier introduced this item. Commissioner Scheiderich asked if the water building was owned by all members of the service area or was it deemed to be owned by the City of Tigard. Mr. Koellermeier said the answer may be a little of both. The agreement says assets that are used directly for water delivery have been pledged to the City of Tigard. Other assets become the property of the city they reside in. The question of non-water employees paying rent was raised. Money collected would be put into an account for the benefit of the district members. Mr. Koellermeier said he wanted to inform the board about the city's proposal to consolidate offices and maximize the use of water building. The building would house water operations and some other functions. Commissioner Scheiderich suggested the water district, King City and Durham come to the next meeting ready to relay their preference about the issue of the city paying rent for non-water staff who will be working in the water building. It was noted that any facility payment would go to the water fund. Commissioner Scheiderich stated if the City of Tigard was using a water system asset, the city needs to rent it or buy it. Commissioner Carroll concurred. A discussion occurred about previous City of Tigard staff working in the building and whether or not they paid rent. It was noted that any improvements to the building would be funded through the city. Mr. Koellermeier brought up the issue of the water building sign, which is in disrepair. He stated the current sign says "Tigard Water District," and he proposed calling the building "Tigard Water." Intergovernmental Water Board January 11,2006 5 8. Informational Items None. 9. Public Comments None. 10. Non-Agenda Items None. 11. Next Meeting— Wednesday, February 8, 2006, 5:30 p.m. — Water Auditorium Mr. Koellermeier reported he would invite Lake Oswego or Wilsonville to make a presentation at the next meeting. He pointed out the draft Intergovernmental Agreement (IGA)for the feasibility study with Lake Oswego and explained that the IGA would appear on the agenda next month. The estimated cost for the study is expected to be between $100,000 to 150,000 and will be split by Tigard and Lake Oswego. 12. Adjournment. The meeting was adjourned at 6:56 p.m. reer A. Gaston, IWB Recorder Date: .0"Marw /4, zoo(� Intergovernmental Water Board January 11,2006 6 SII Agenda Item No.: 3 IWB Meeting Date: l O!p MEMORANDUM TO: Intergovernmental Water Board FROM: Nadine Robinson, Interim Utility Billing Manage�� RE: Customer Lavelle Day request for credit for leak DATE: January 3, 2006 Attached is a credit for leak request for your review. The credit was calculated using existing methodology and, because of the proposed amount of the credit, is being sent to the Board to consider for approval. To summarize, the sprinkler system in Mr. Day's yard developed a leak while Mr. Day was out of town. The leak was noticed by a City employee and the water turned off until Mr. Day returned. Mr. Day has resolved the problem, however, the volume of water that leaked was substantial. The amount of the credit as calculated would be $754.11 and requires your Board approval before processing. If you have any questions regarding this item, please feel free to call me at 503-718-2481. REQUEST FOR ADJUSTMENT DUE TO A LEAK The City of Tigard has a policy of issuing partial credits for leaks that are repaired in a timely manner. The city expects leaks to be repaired within ten days of discovery. Credits are based on your average usage for the same period in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of water, with the difference between wholesale and resale cost deducted from the utility account as the Credit for Leak Please describe the specific circumstances of your request: " z . � 4& v�a at � Date leak found: C ( bS" Date leak repaired:-& 16 Account#: 4 0C)C) Location of Service: 1 'V4 !�; 143 1 Customer Name:— L A,U Mailing Address: p tJ ATO L MJF ` Street address City VState Zip Phone L�La.iol'tII�,LV ..F s. i ... . DOCUMENTATION /llgla YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS A.NWOR RECEIPTS FOR PARTS, REQUIRED TO FIX THE LEAK. l0 FOR OFFICE USE ONLY QRES 1.90 $2.24 $1.86 $2.39 - 1.11¢ _ ¢ MUR COM IND IRR Markup �� 5 a Sj �� - Previous years usage. � r) — 9 e� �� f" ' —)Lt—s P l� #periods used L - /�zs = __�a___ X —0 _ tel, tcdr-� Average Leak Period Leak ccf Markup — Credit Adjustment Total Credit:$ s IU Date Issued: Issued By: THE HOME DEPOT #4O1b 20260 SW PACIFIC HWY. SHERWOOD, OR 97140 (503)925-8447 4015 00009 02421 10/31/05 SALE 11 A823UB 12:02 Ph1 1503 046677392116 40W48T12CW 3.99 078864177282 1/2X2605PK 2.98 030699347018 PLASTBAGGDS 0.98 030699346912 PLASTBAGGDS 0.98 012871623738 FITTING 0.54 C9S98LSC AhC 61987851Ug18304V SUBTOTAL. - .83 SALES TAX 0.00 TOTAL $12.83 CASH 20.00 CHANGE DUE 7.17 II IIlllll lllll11111lilllllillllllll111lIIIIIIIIII Il I III 4015 09 82421 10/31/2005 1503 NOW HIRING SPECIALTY SALES ASSOCIATES. APPLY TODAY I14-STORE OR ON-LINE AT: CAREERS.H014EDEPOT.COM/SPEC IALISTS ww,�w.:ww,twwwwwwwwww;.wwwwwww+.ww•�wwwwWwwww ENTER FOR A CHANCE TO WIN A $5 , 000 HOME DEPOT GIFT CARDS Your Opinion Counts! We would like to hear about your shopping experience. Enter to win a $5,000 Home Depot Gift Card by completing a brief survey about your store visit at: www.HomeDepotOpinion.com You will need the following to enter on-line: User IDc 169146 165140 Password : 5531 165131 Entries must be entered by 11/30/2005. Entrants must bo 18 or older to enter. See complete rules on website. No purchase necessary. (Esta encuesta tambidn se encuentra en espanol en la F69ina del Internet.) Pac4e 1 United" .14020 SW A TIGARD, OR72ND 97224 RENTAL OUT CONTRACT Rentals 503-620-6235 i� 503-968-6306 FAX ' a wreek ) DAY, IIA VET-,LE ^� Cuk toner.. o13 1293837 - l� i Cot tr<ic:t #. . 51)46499 1-4055 JUGH TOR DR ContraoL dt. .t3,�z4ya5 M TIGARD, OR 97224 page out:. . . . :0/24/05 2:27 PM A Date Due In. :LV25/05 2:27 'PM D C4': 503-59c)-6201 J4 .- 503-590-6201 -- Job Loc. . . . . :14055 HTGH :TOR OR, TIGARD 4Tob No. O. #. — --- rdered By. . �-1 DAY. ,. LA VELLF - �WSalesperson, T)R2639CS . . 1_!-055 HIGH IOC DR Terms. .. .. .. Due Opon Receipt f 0 TIGARD, OR 97224 PLEA:E REMIT PAYMENT TO: J-% UNITED IZE14TALS NORTHWEST, INC. PO BOX 951978 U DALLAS, TX 75395-1978 Qty Equipment' t tdin : Day Week 4 week, Artvitit 1 LOCATOR PIPE & CABLE 25.00 30.00 I20.00 358.00 30.00 489274 Make: METRO TECH Model: 510 LOCATOR Ser It: 3994 PAYMENT HISTORY A'IT TY REF # AUTH # TRANS TYPE AMOUNT APPLIRD 10/2T_/_05- PNSTERCARD **701144 025978 CHARGED 30.00 ardmember acknowledges receipt of goods and/or services in the amount Df the total shown hereon) and agrees to perform the obligations set. forth by the cardmember's agreement with the issuer. X Sub-total: 30.00 Total: 30.00 Deposit: 30.00 RENTAL PROTECTION DECLINED If applicable there will be a fuel and/or cleaning charge at the end of the rental Initials Ji- BdKIfQNMFcN7Ri 11�C� FcllemsnditA4 :4-_id: If $u6 el4aexemtugn (tnffrec$ewhchleceqm�tli6.... .�k.itilipAri�t'¢diry�jgnlrndlrsctax�ig5�q$fq}3h$ § Inrt[t+trerh��(Kl3 .di dt,yy9t. 1e• bi oiAireienef t ( '., .Mitt¢lraswei+AbtA. BtsnbES�bvBrinr+6,rtt ndei '•''•�.t. 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Submitted at the IWB Meeting By: 7 m i'azuK FZ=Q Date: —//Deo Agenda Item No.: Tualatin Basin Water Supply Project Environmental Impact Review Phase rrt, Tom VanderPlaat Clean Water Services Purpose: Evaluate Water Supply Options to Meet Long-term Multiple Needs Instream flow restoration 15,000 acre-ft Municipal supply f 35,000 acre-ft Total Need 50,000 acre-ft Project Planning Process ✓ Previous Water Supply Studies—1990's ✓ Tualatin Basin Integrated Water Resources Management Strategy-1999 ✓ Federal Feasibility Study Authorization-2003 ✓ Water Supply Feasibility Study—2004 ✓ Water Supply Project—EIS/Permitting 2004-2006 I Environmental Impact Statement Alternatives . Alternative 1 — No Action •What happens if we do nothing? . Alternative 2 — Dam Raise Option •40'raise of Scoggins Dam/Hagg Lake and Raw Water Pipeline Pump back ■ Alternative 3 — Multiple Source Option •25'raise of Scoggins Dam/Hagg Lake with Raw Water Pipeline Pump-back •Willamette River Water Treatment Plant expansion Alternative 2- Dam Raise Option Dam raise is feasible. Will a raised dam refill every year? . Hagg Lake is correctly sized now . Refill Reliability — 20% at 40' raise . Need to find another source for refill . Raw Water Pipeline (96") •Pump Back(Winter Operation) •Transmission to Water Treatment Plant (Summer operation) 2 Ou-dnici ri .t 9 � p uct�n r phis obtamabie from -1 "Honey, could you turn the water on?" Alternative 3 Multiple Source Option Willamette River- A Feasible Source M Examined in WSFS +r N New information available 0 Treatment infrastructure in place 3 Impact Analysis of Supply Alternatives . private property impacts hydrology wetlands . vegetation T&E species . fish habitat [J-001* . recreation 11',rk 't . water quality EIS Informs Decisions H EIS document will assess,compare and disclose impacts N1 Coordination with other water supply ��-- efforts 7 Communities will decide which source Construction Cost Estimate for Raises 40'raise=$158 M u+52,000 acre-ft I Raw Water Pipeline=$60 M Pump Back=$40 M M 25'raise =$135 M a+28,000 Acre-ft I Raw Water Pipeline=$48 M I Pump Back=$25 M 4 Federal Funding Process Study Authorization - i--OCongress Passed PL- 108-137 _iAuthorized the Feasibility Study �--2222-1 Congress Appropriated$250,000 Study Appropriations Requested - -- - - - - $2,9 million for Final EIS KI t q� Water Supply Project Schedule '.I Water Supply Feasibility Study • 2001-04 Environmental Impact Statements(EIS)and Permitting • 2004-06 • Draft EIS—June 2006 • Final EIS!Permitting—January 2007 X Congressional Authorization • 2007-2009 Design and Construction • 2010-??? Review of Costs So�alaal' - _ i7e°�"produ nth o '�-hl5 n:.l�le f,.— Ca doanSt`o.`t!r'com 1 S "Forgot lemonade.The real monoy's In bottled water." 5 l- Total Project Costs ■ Alternative 1 - No Action • Not determined yet ■ Alternative 2 - Dam Raise Option - • 40'raise, raw pipeline and Pump- back - $258 million • Other elements- Water treatment, transmission and system storage • Tigard at 19.47% -$51.6 million Total Project Costs . Alternative 3 - Multiple Source • 25'Raise with RWP and Pump Back ■Estimated-$208 M • Willamette River Supply .96"Transmission Pipeline-$188 M .Tigard share -$18-$25 million .Other Costs- Treatment and System Storage Tigard's Review . Joint Funding Agreement • Water Supply Feasibility Study (2001-2003 .18.8% Share- 9,500 acre-feet .Amendment 1-$1.23 million .Tigard Share - $232,300 • Water Supply Project- DEIS • (2003-2006) .19.5% share-10,300 acre-feet .Amendment 2 - $3.23 million .Tigard Share- $629,026 6 Tigard's Review cont. ■ Joint Funding Agreement Cont. — - ---- --- • Water Supply Project-Final EIS and Permitting (FY 05-06 and 06-07) - — - .Amendment 3 - $ 2.86 million .Tigard- 19.47 % - $558,500 -.Amendment 4 -Asset management t. 7 Submitted at the IWB Meeting 1 By: ffexln Date: Agenda Item No.: 4- JWC Demand Projections Un-KT--M2 005 2006 2007 2008 2W9 2010 2011 2012 2015 2030 2035Y040 Partner AAD MG 37.33 36.51 45.39 47.32 49.07 50.67 52.73 54.37 56.00 68.81 76.47 80.41 82.79 85.49 87.96 summer 1t30 _ day MG 42.95 41.84 49.64 52.17 54.36 56.49 59.11 61.33 63.32 95.72 105.60 110.43 113.16 115.98119.14 F alkay MG 68.58 68.95 67.70 69.90 72.90 75.80 79.10 82.10 84.80 129.10 - 141.90 148.03 152.30 156.72 _ - 161.66 E --- 0 V, Project Schedule o Treatment NTI Phase 1 &2 Phase 3&4 Phase 5 J Phase-167-1 rn Reservoir Storage Fern Hill Y Conveyance RWP Pump Back Raw Water Storage Dam Raise Project Cost $32 Million 64 Million $182 Million $50 Million $15 Million Treatment Plant Phase Summary Phase 1 105 MGD Peak $ 61,090.000 Phase 2 120 MGD Peak $ 22,740,000 Phase 3 135 MGD Peak $ 8,310.000 Phase 4 150 MGD Peak $ 6,850.000 Phase 5 155 MGD Peak $ 6.550,000 Phase 6 170 MGD Peak $ 15.000 000 RWP $ 62,000,000 Pump Back $ 43,000,000 Dam Raise $ 104,450,000 NTI = nearPerm imrvme4s C:1Documents and Settingslhanke\Local Settings\Temporary Internet Files1OLK5FIJWC CIP Update with TVWD-Draft 1-10-06 Worksheet Name: Data Summary i Submitted at the IWB Meeting By: ffewn Date: Agenda Item No.: Water treatment Plant(at 75 MGD) Water Treatment Plant(at 170 MGD) ValueValue Partner Ownership% Ca aci MGD) $/Per Gal. million Partner Ownership% Capacity(MGD) $/Per Gal. ($million Hillsboro 45.00% 33.8 $ 0.96 $ 32.34 Hillsboro 28.68% 48.8 $ 1.13 $ 55.31 Forest Grove 13.33% 10.0 $ 0.96 $ 9.58 Forest Grove 8.35% 14.2 $ 1.13 $ 16.11 Beaverton Q16.67% 18.8 $ 0.96 $ 17.96 Beaverton 13.36% 22.7 $ 1.13 $ 25.77 TVWD 12.5 $ 0.96 $ 11.98 TVWD 40.89% 69.5 $ 1.13 $ 78.86 Tigard - $ 0.96 $ - Tigard 872% 14.8 $ 1.13 $ 16.82 Total 75.0 $ 71.86 Total 100% 170.0 $ 192.86 Cost includes NTl&Fern Hill Improvements Cost includes$121million for all treatment expansions. Phase 6 was estimated at$1/gal. Ownership%based on peak day demand in year 2040 Stored Water(Existing) Stored Water(Future) Investment Summary Existing Value ($ Value ($ Investment ($ Future Investment Total Investment ($ Partner Ownership% Net Total(ac/ft) $/Per Gal. million) Partner Ownership% Net Total(ac/ft) $/Per Gal. million) Partner million) ($million) million) Hillsboro 35.56% 9,084.7 $ 0.0060 $ 17.87 Hillsboro 29.5% 18,046.9 $ 0.0078 $ 46.11 Hillsboro $ 50.21 $ 72.61 $ 122.82 Forest Grove 15.87% 4,054.4 $ 0.0060 $ 7.98 Forest Grove 8.7% 5,349.2 $ 0.0078 $ 13.67 Forest Grove $ 17.56 $ 21.52 $ 39.07 Beaverton 26.35% 6,731.7 $ 0.0060 $ 13.24 Beaverton 17.2% 10,509.4 $ 0.0078 $ 26.85 Beaverton $ 31.21 $ 35.07 $ 66.28 TVWD 22.22% 5,676.6 $ 0.0060 $ 11.17 TVWD 23.7% 14,481.9 $ 0.0078 $ 37.00 TVWD $ 23.15 $ 110.04 $ 133.18 Tigard 0.00% - $ - $ Tigard 15.1% 9,271.8 $ 0.0078 $ 23.69 Tigard $ - $ 57.84 $ 57.84 'Other 0.00% - $ $ 'Other 5.8% 3,569.40 $ 0.0078 $ 9.12 'Other $ $ 9.12 $ 9.12 Total 100%1 25,547.40 $ 50.26 Total 100%1 61,228.60 $ 156.44 CWS $ $ 25.99 $ 25.99 Total $ 122.12 $ 332.181 $ 454.30 RWP(Existing) RWP(Future)&Pump Back Net Total 160-day Net Value ($ Partner (AC/FT) Total(MGD) Partner Ownership% Capacity(MGD) $/Per Gal. million Hillsboro Hillsboro 20.38% 39.1 $ 0.55 $ 21.40 Forest Grove Forest Grove 8.86% 17.0 $ 0.55 $ 9.30 Beaverton Beaverton 13.01% 25.0 $ 0.55 $ 13.66 TVWD TVWD 16.50% 31.7 $ 0.55 $ 17.33 Tigard - Tigard 16.50% 31.7 $ 0.55 $ 17.33 CWS - CWS 24.75% 47.5 $ 0.55 $ 25.99 Totall Total 100.00%1 192.0 1 1$ 105.00 %based on current funding agreement for RWP RWP @ $62,000,000 Pump Back @ $43,000,000 Note 1:"Other"is the listed storage request of Sherwood(2,060 AC/FT)and Tualatin(1,906 AC/FT). It is assumed their storage will be purchased by another JWC member. CADocuments and SettingslhankelLocal SettingslTemporary Internet Files1OLK5FIJWC CIP Update with TVWD-Draft 1-10-06 Worksheet Name: Ownership Summary �isfri�r, ed oil )VLL 1-11-110 &.3 A/ JA A�k -D. keclletm&e r eAY8 Aw S City of Tigard Future Water Source & Supply Alternatives Review Criteria Weightin Option 1 Option 2 Option 3 Option 4 Option 5 1. Implementable - Physically a. By City of Tigard water service area (TWSA) individually b. Permitting issues c. Ability to implement in increments 2. Financial Impact a. Amount of capital is within TWSA bond limits b. Someone else to bond and we pay through rates c. Relative, estimated capital cost of supply development d. Cost savings when developed with group e. Impact on water rates 3. Water Quality a. Relative quality of raw water sources b. Delivered water meets/exceeds EPA & st require en s c. Capacity to accommodate future standard 4. Reliability a. Relative predictability b. Distance & route to Tigard c. Adequate quantity for 50-year period 5. Provides Independent Backup Source 6. Does Source Provide: a. Permanent supply b. Ownership of facilities c. Water rights 7. Supply Implementation Timing Weighting Index: Points/Scoring: 5 = Most important criteria 2 = Meets criteria 4 = More important criteria 1 = Partially meets criteria 3 = Important criteria 0 = Least meets criteria 2 = Less important criteria 1 = Least important criteria Agenda Item No.: __�� IVVB Meeting Date: MEMORANDUM TO: IWB Commissioners FROM: Greer Gaston, IWB Secretary RE: IWB Vacancies DATE: January 5, 2006 Patrick Carroll has served as Durham's representative to the Intergovernmental Water Board (IWB). Mr. Carroll's term expired on December 31, 2005. Attached is a letter to the City of Durham requesting the appointment of a 2006-2007 IWB representative. Bill Scheiderich has served as the at-large member to the IWB. Mr. Scheiderich's term also expired on December 31, 2005. According to the board's bylaws, the person serving as the at-large member is selected by a majority vote of the other IWB members. This position does not represent any particular area of the district and the at-large member serves a two-year term. The bylaws are silent as to how the selection process is to be conducted. Staff recommends the IWB employ the same general process used when filling similar vacancies within the City of Tigard. The process highlights are as follows: ■ Vacancy is advertised. ■ Applicants complete a Citizen Committee Interest Application form. ■ Applicants are evaluated. Typically interviews are conducted, but other evaluation methods could be considered. If all the IWB members wish to be involved in the interview process, interviews could be scheduled at a subsequent meeting, or at a special work session. ■ The evaluation group makes their recommendation to the IWB. ■ The recommended at-large member would be formally voted on at an IWB meeting. Would the IWB members like to follow the process outlined above to fill the member at- large vacancy? If not, could the Commissioners provide direction on an alternate selection process. Enclosure CITY OF TIGARD January 5, 2006 OREGON Mr. Roland Signett City Administrator City of Durham 17160 SW Upper Boones Ferry Rd. PO Box 23483 Durham OR 97281-3483 Dear Mr. Signett: Patrick Carroll has served as Durham's representative to the Intergovernmental Water Board (IWB). Mr. Carroll's term expired on December 31, 2005, and the IWB would like to know who will serve as Durham's representative for the next two-year term. Members of the board are appointed by their respective governing bodies and I understand you will present this to your City Council later this month. Please notify me of your Council's decision. The IWB typically meets on the second Wednesday of each month, at 5:30 p.m., in the auditorium of the Tigard Water Building, 8777 SW Burnham Street, Tigard. Should you have any questions, you can reach me at 503.639.4171, ext. 2596 or dennis@tigard-or.gov. Sincerely, Dennis Koellermeier Public Works Director, City of Tigard 99 By e-mail c: Mr. Patrick Carroll 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503)684-2772 DiskbtdFd 8 Wu LWJ3 Mt. bb . lCa�ller�er�' INTERGOVERNMENTAL AGREEMENT FOR Q D JOINT FUNDING O OFA WATER SUPPLY SYSTEM PLAN FOR THE CITY OF LAKE OSWEGO,CITY OF TIGARD AND SOUTH FORK WATER BOARD This ORS 190 Intergovernmental Agreement is entered into by the following parties:City of Lake Oswego,an Oregon Municipal Corporation,(hereinafter"Lake Oswego"),and the City of Tigard,an Oregon Municipal corporation,(hereinafter"Tigard"),hereinafter referred to collectively as the"parties". The parties have agreed to enter into this Intergovernmental Agreement pursuant to ORS 190.003— 190.110,which authorizes units of local government to enter into such agreements. RECITALS WHEREAS,pursuant to the terms of a water sales agreement executed in 1983,the City of Lake Oswego has supplied surplus water to the City of Tigard,and WHEREAS,since 1983 the parties have mutually benefited from this water supply relationship,and WHEREAS,in the past the parties have jointly and individually funded and completed engineering studies and water master plans that have identified the mutual benefits of continuing the existing water supply relationship and jointly developing a long term water supply partnership,and WHEREAS,Oregon Administrative Rules Chapter 690,Division 315"Water Rights Permit Extensions"adopted on November 22,2005,require municipal water supply agencies with undeveloped water rights to demonstrate to the satisfaction of the State water resources department,their ability to beneficially use undeveloped water or risk losing such rights,and WHEREAS,studies conducted for the City of Lake Oswego have concluded that its build-out population including development in the Stafford Basin will not generate water demands sufficient to use all of the remaining undeveloped water rights available to Lake Oswego,and WHEREAS,Tigard desires to partner in the development of a long term source of new water supply for its customers and desires to secure an equity position in such a new water supply,and WHEREAS,the City of Tigard commissioned a study entitled"Water Supply Feasibility Project",which was completed and dated September 2005,and Deleted: 1/9/2006 2:00:00 PM IGA I Draft-Creased on l,j Lb& PM WHEREAS,that study concluded that it was feasible for Lake Oswego to supply water to Tigard on a long term basis and that partnering with the City of Tigard to develop Lake D Oswego's undeveloped water rights could achieve many benefits including more efficient Q use of the water resource,improved economy of water supply,protection of existing O permitted water rights, improved water supply reliability,and more effective joint response to regulatory challenges,and WHEREAS,the parties have identified the need to conduct a more comprehensive study of the costs and timing of jointly developing Lake Oswego's currently undeveloped water rights and that time is of the essence in completing this study: NOW THEREFORE,the parties agree as follows: SECTION 1-Obligations of the Parties 1. The parties agree to jointly fund an engineering study that will be comprehensive in scope and that will complete the various tasks as outlined in the Scope of Work attached herein as Exhibit"A"(To follow) 2. Lake Oswego will prepare the necessary documents to solicit and procure the services of an engineering consulting firm for the study 3. The parties will jointly participate in the review/evaluation and selection process for the engineering consultant 4. Once an engineering consultant has been selected,Lake Oswego will contract with and undertake the day to day management of the work of the selected consultant 5. The parties will jointly participate in the provision of all documentation requested by consultant and necessary for the completion of the Scope of Work 6. The parties will,as required by the Scope of Work,jointly review and comment on all memoranda,draft reports and other documentation developed by the consultant in the conduct of the work 7. •The staff of each city will Abe responsible to communicate all relevant information Deleted:Lake Oswego and Tigard - - - -------- to their respective boards,councils or citizenry as to the progress,status and Deleted:individually recommendations of the study. Each party agrees to facilitate the work of the other in this regard as may be requested by each of the other during the conduct of the work Section 2-Allocation of Study Costs and Payment 1. The City of Lake Oswego will be the paying agent for the parties. Deleted: even though all are benefited '-- thereby9 2. Amendments to the approved Scope of Work may be made by mutual agreement The parties agree to fund die work, of theartles_ pursuant to the mutually agreed upon P Scope of Work.equally 3. The costs of any such amendments approved by the parties will be allocated to Formatted:Bullets and Numbering eachparty equally unless mutually agreed otherwise -led:other --- Deleted:1/9/2006 2:00:00 PM • ._ .._.......... . .... .... .._-. _..._. - IGA 2 Draft-Created on I.::I_VA*6 2 20 A.—The City of Lake Oswego will make all payments due consultant pursuant to the terms of the contract executed between Lake Oswego and consultant. Tigard agrees to reimburse Lake Oswego for one halfDf the expenditures.__ Lake Deleted:its share Oswego will invoice Tigard monthly coinciding with the work-in-progress Deleted:as above desmhed invoicing submitted by the consultant. Payments shall be made to the City of Lake Oswego Finance Department,P.O.369 Lake Oswego,Oregon 97034. Any amount unpaid after thirty(30)days shall accrue interest at the rate of nine percent(9%)per annum until paid. SECTION 3—Ownership of Work Products O D 1. Work products generated by consultant pursuant to the Scope of Work will be n jointly owned by the parties ✓ 2. At the completion of the study,five copies of the final report in hard copy and electronic format will be made available to Tigard Section 4—Dispute Resolution If a dispute arises between the parties regarding this Agreement,the parties shall attempt to resolve the dispute through the following steps: Step One(Negotiation) The Manager or other persons designated by each of the disputing parties will negotiate on behalf of the entity they represent. The nature of the dispute shall be reduced to writing and shall be presented to each Manager, who shall then meet and attempt to resolve the issue. If the dispute is resolved at this step,there shall be a written determination of such resolution, signed by each Manager and ratified by their respective Board or Council,which shall then be binding upon the parties. Step Two(Mediation) If the dispute cannot be resolved within thirty(30)days at Step One,the parties shall submit the matter to non-binding mediation. The parties shall attempt to agree on a mediator. If they cannot agree,the parties shall request a list of five (5)mediators from the Presiding Judge of Clackamas County Circuit Court. The parties will attempt to mutually agree on a mediator from the list provided,but if they cannot agree,the mediator will be selected by the Presiding Judge of Clackamas County Circuit Court. The cost of mediator shall be home equally between the parties,but each party shall otherwise be responsible for its own costs and fees therefore. If the issue is resolved at this step,a written determination of such resolution shall be signed by each Manager and ratified by their respective Board or Council. Step Three(Arbitration) Deleted:1/9/2006 2:00:00 PM --- ------------ -------------------- IGA 3 Draft-Created on I;I 1/2o06 2:20:00 Pk1 If the parties are unsuccessful at Steps One and Two,the dispute shall be resolved by binding arbitration proceedings pursuant to ORS Chapter 36. The parties shall follow the same process as in Step Two for the selection of the arbitrator. Upon D breach of this agreement, the non-defaulting parties shall be entitled to all legal or O equitable remedies available, including injunctive relief, declaratory judgment, O specific performance and termination. The prevailing party(ies) in Step Three shall be entitled to reasonable attorney fees and costs which have been incurred during the Step Three process,as may be awarded by the arbitrator. Section 5 -Amendments 1. The terms of this agreement may be amended by mutual agreement of the parties. Any amendments shall be in writing, shall refer specifically to this agreement, and shall be executed by the parties. Section 6—Termination of Agreement 1. This agreement shall continue in effect until terminated by the parties with written notice of such intent to terminate provided to the other parties. Notice to terminate must be provided at least 60 days prior to the effective date of termination. Section 7—Notice 1.Written Notice Addresses. All written notices required under this agreement shall be sent to: City of Lake Oswego: City Manager City of Lake Oswego P.O.Box 369 Lake Oswego,Oregon 97034 City of Tigard: City Manager City of Tigard 13125 SW Hall Blvd.,Tigard,Oregon 97223 IN WITNESS WHEREOF, the Parties have set their hands and affixed their seals as of the date and year hereinabove written. Lake Oswego has acted in this matter pursuant to Resolution No. adopted by the City Council on the day of ,2006. Tigard has acted in this matter pursuant to Resolution No. adopted by its City Council on the day of ,2006. City of Lake Oswego, lltelettnA: 1/92006 2:00:00 PM icn 4 Draft-Created on V 1 1.2006 2:2i00 PW by and through its city officials By: O 1� Judie Ha nmerstad,Mayor APPROVED AS TO FORM O David Powell,City Attomey ATTEST: By: Robyn Christie,City Recorder City of Tigard, by and through its city officials By: Craig Dirksen,Mayor APPROVED AS TO FORM xxxxxxxxxx,City Attorney ATTEST: By: Cathy Wheatley,City Recorder t)elebed:1/9!2006 2:00:00 PM IGA 5 Draft-Created on I:I Ii2(06 2:?t�.00 eIM DlsFrlu-tFd ® WU_ 1- 11- 06 1w.8 rr1 CITY OF TIGARD PUBLIC WORKS DEPARTMENT DRAFT EXECUTIVE SUMMARY FACILITY NEEDS ANALYSIS LRS ARCHITECTS INC. C) D Executive Summary D The following is a synopsis of the data compiled and an overview of the findings of this Facility Needs Analysis.This summary is divided into major categories of Existing Conditions, Ideal Conditions, Options Developed and Interim Proposed Solution. The initial goals of this analysis were: Create an efficient work environment for PW staff Evaluate and maximize space usage of existing facilities Existing Conditions The existing Public Works Department is comprised of 66 full time positions and 4 seasonal staff.The staff is distributed among multiple buildings at three sites,the Public Works Office and Yard, Public Works Annex and the Water Building.The total available area at the three sites totals 7.7 acres of total property including 14,375 SF of Office Space, 13,045 SF of Warehouse/Shop Space. Summarized as follows: Location Site Area #of Staff Office Space Shop Space Public Works Yard 3.27 Acres 21 2,975 SF 5,475 SF _ Public Works Annex .35 Acres 8 1,640 SF -0- Water Building 4.04 Acres 26 9,760 SF" 7,570 SF Totals 7.7 Acres 14,375 SF 1 13,045 SF *Water Building office space is only partially utilized by Public Works, rest of the building was recently vacated by staff move to City Hall. All other areas noted are utilized 100%by Public Works. Public Works Office and Yard: The Warehouse and Yard areas serve the needs of the Parks and Streets departments.The open space is adequate for these departments, well organized and maintained. Parking is adequate and the location is centralized in the City. The Warehouse buildings house some staff offices that may not be code compliant and lack adequate ventilation, accessibility, and seismic protection. The Office Building serves administrative staff space needs, as well as field crew, lunch and shower areas. It also houses the SCADA equipment. The second floor offices are an inefficient use of space for staff positions and are not handicap accessible. This building is well maintained but due to the buildings age,the HeatingNentilation systems are inadequate. Other systems in need of upgrade or replacement to bring up to current standards include the plumbing, accessibility and interior finishes.Though the building structure is in generally good condition, it would not withstand a significant seismic event. PAGE NO. 1 JANUARY 9, 2006 CITY OF TIGARD PUBLIC WORKS DEPARTMENT DRAFT EXECUTIVE SUMMARY FACILITY NEEDS ANALYSIS LRS ARCHITECTS INC. Public Works Annex: This building was not studied in detail as it is assumed that it will be vacated at the earliest opportunity.This former residence meets the current space needs of the balance of the administrative department but the layout of individual rooms as offices is inefficient.The quality of the lighting and mechanical systems and interior finishes are not up to current standards. The building roof and exterior is deteriorating and in need of upgrade or replacement. Water Building: This building is modern compared to the Annex and Yard structures.The spaces are in very good condition and well maintained. The open space is well laid out and includes amenities not included at the older yard including a fuel station and a compliant equipment cleaning area with proper drainage. The office building provides a combination of open office spaces and private offices and will allow an efficient furniture layout. A large public meeting room is available and is shared with other departments and serves as the Emergency Operations Center for the City. The locker room includes mud rooms, showers and a dry room, but they are small and accommodation for female staff is minimal. The electrical system includes emergency power systems and adequate service for most uses. The mechanical system appears to be at the end of its useful life and will require some upgrade as part of any renovation. The exterior appearance of this building is a modern and well maintained masonry building that is holding up well. Parking is adequate and is located at a highly visible intersection, yet the yard areas are screened by low walls to maintain an organized appearance. Ideal Conditions Based on questionnaires, staff interviews and comparisons to similar Public Works departments, an ideal space program was developed with staffing projections in five and ten year increments. Noted below is a summary of the required space including total recommended site area, projected number of staff, and estimated area for Office and Shop/Warehouse Space. It was a general concensus among staff that the ideal situation would be one site that housed all Public Works functions.The current location, near to City Hall and centrally located is preferred, but is not vital. Location Site Area #of Staff Office Space Shop Space Public Works 8.0 Acres 66 12,600 SF 15,000 SF PAGE No.2 JANUARY 9,2006 CITY OF TIGARD PUBLIC WORKS DEPARTMENT DRAFT EXECUTIVE SUMMARY FACILITY NEEDS ANALYSIS LRS ARCHITECTS INC. A rough comparison with similar sized Public Works Departments shows that the ideal facility needs program is in line with industry standards. city Population Staff Site Area Tigard 45,500 66 8 Ac Albany 43,000 102 5 Ac/ 1 Site Corvallis 50,100 113 27 Ac/1 Site Lake Oswego 36,000 43 6.35 Ac/1 Site Kirkland,Wa 45,500 80 4.8 Ac/2 sites Olympia,Wa 144,000 1 215* 1 11 Ac/4 sites Redmond, Wa 146,400 1 150 7 Ac/1 site *Includes transportation departments Options Developed After determining the ideal conditions, several options were tested to determine feasibility. It was a general consensus that the Water Building site alone is not adequate to accommodate the ideal conditions. The Water Buildings can be expanded to consolidate staff,but the Yard is not able to adequately serve the needs of the City without acquiring additional property. The site is locked by the rail line to the north, public roads to the east and south,and the fire station property to the west. If additional contiguous property could be found to the west of the fire station, it is possible that the Water Building site could meet the ideal conditions, however,this does not align with the City's Downtown Improvement Plan. Two general sets of options were reviewed.Options l and 2 are slight variations based on the expansion of the Water Building to accommodate all staff, but will require that the Yard area remain in service.The Office can be re-used for purposes other than staff. These options open the Annex building to be re-used or sold. Options 3 and 4 are variations based on the staff remaining divided between the Office/Yard and Water site, but consolidates the Annex staff into the Water Building.These are considered to be the minimal required to improve the efficiency of the Department and are relatively cost effective as short term solutions. No expansion of the Water Building is required.These options allow the Annex Building to be re-used or sold. The Ideal Option, reflects comments noted above and provides pricing for the option of building an entirely new complex on a new site or adequate expansion of the Water Building site. All costs below are based on current conditions and will increase by a factor of 3 to 4% for every year projected. The costs are for construction and soft costs only and do not include land purchase. PAGE NO. 3 JANUARY 9,2006 CITY OF TIGARD PUBLIC WORKS DEPARTMENT DRAFT EXECUTIVE SUMMARY FACILITY NEEDS ANALYSIS LRS ARCHITECTS INC. Option Pros Cons Cost 1 —Expand WB to Consolidates all staff; Limited space for future $1,706,458 accommodate all Frees up Yard and Annex growth; PW staff for other use or sale. Inadequate yard area. 2—Expand WB to Consolidates majority of Rebuild fleet at Yard location; $1,631,318 accommodate all staff; Inadequate space for future except Fleet Frees up Yard and Annex growth; for other use or sale. Inadequate yard area 3—Parks and Annex is vacated; Does not consolidate all $495,508 Streets stay at Water Bldg is completely staff.; Yard utilized Operating costs at Yard are maintained. 4—Parks and Annex is vacated; Does not consolidate all $565,656 Streets stay at Office is vacated; staff.; Yard and Water Bldg is completely Operating costs at Yard are consolidate in utilized maintained. Shop Space Ideal—Purchase Sell off existing Yard and Highest initial cost; $5,750,000 if new standalone Annex Building, Shortage of adequate sized new site property or Lower operating cost; parcels in Tigard; $2,735,000 if purchase Water Bldg site contiguous property to Water Bldg site Interim Proposed Solution Options Three and Four are being evaluated for an interim proposed solution. PAGE No.4 JANUARY 9, 2006 Sign-in Sheet for Intergovernmental Water Board Meeting January 11, 2006 Name (Please Print) Do you want to J speak to the Board? ZD C� 1111)0 LIC FAX TRANSMITTAL A h Date January 6, 2006 Number of pages including cover sheet 3 From: Greer Gaston Co: City of Tigard Fax #: 503.684.8840 Ph #: 503.639.4171, ext. 2595 To: The City of King City (Fax No. 503.639.3771) The City of Durham (Fax No. 503.598.8595) Please post the attached meeting notice and agenda for the upcoming meeting of the Intergovernmental Water Board. Thank you. I-\EWIFAX DOT Intergovernmental Water Serving Tigard, King City, Durham and Unincorporated Area MEETING NOTICE Wednesday, January 11 , 2006 5:30 p.m. City of Tigard Water Auditorium 8777 SW Burnham Street Tigard, Oregon 97223 Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday, January 11, 2006 5:30 p.m. 1. Call to Order,Roll Call and Introductions Call the meeting to order,staff to take roll call. 2. Approval of Minutes—December 14,2005 Motion from Board for minute approval. 3. LeVelle Day Credit for Leak Request—Nadine Robinson (5 minutes) 4. Joint Water Commission Presentation-(20 minutes) 5. Long-Term Water Supply Decision-Making Process and Criteria—Dennis Koellermeier (20 minutes) 6. Board Vacancies/Member At-Large Selection Process—Dennis Koellermeier(10 minutes) 7. Status Report on the Tigard Water Building-Dennis Koellermeier(10 minutes) 8. Informational Items—Dennis Koellermeier 9. Public Comments Call for any comments from public. 10. Non-Agenda Items Call for non-agenda items from Board. 11. Next Meeting— Wednesday, February 8,2006, S:30 p.m.— Water Auditorium 12. Adjournment—Approximate Time 7.00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session.If an Executive Session is. called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 1 /6/2006 11 : 08RM Last Transaction Date Time Type Identification Duration Pages Result 01 /06 11 : 07a Fax Sent 5036393771 1 : 01 3 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 1 /6/2006 11 : 10RM Last Transaction Date Time Type Identification Duration Pages Result 01/06 11 : 09a Fax Sent 5035988595 1 : 01 3 OK