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10/18/2001 - Packet AGENDA TIGARD LIBRARY BOARD THURSDAY, OCTOBER 18, 2001 - 7:00 P.M. TIGARD PUBLIC LIBRARY—PUETT ROOM 13125 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER Braun 2. ROLL CALL: BRAUN CHAPMAN_ DIAMOND_ JOHNSON KASSON_ LAWTON (Alternate) SMITH THENELL 3. Approve Minutes of September 13, 2001. Braun 4. Agenda Additions and Deletions. Braun 5. Call to the Public. Braun 6. Introduction of Linda Parker, Circulation Manager. Barnes 7. Monthly Report for September 2001. Barnes 8. Friends of the Library Report. Burgess 9. LDB/CLAB. Barnes 10. WCCLS Formula. Barnes 11. New Tigard Library Construction Committee. Chapman 12. Library Foundation. Diamond 13. Board Communications. All (Reports from Board members on community and citizen activities) 14. Other Business. 15. Adjournment. TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings. h:\docs\con n ie\I ib-a TIGARD LIBRARY BOARD MINUTES September 13, 2001 Call to Order: 7:00 p.m., by Chair, Anne Braun. Roll Call: Anne Braun, David Chapman, Marvin Diamond, Gary Johnson and Jane Smith. Staff: Margaret Barnes and Connie Martin. Minutes: Braun noted a change to the minutes. Change Call to Order to read by Chair Anne Braun and delete Chair Pro Tem. It was moved by Smith, and seconded by Johnson to approve the minutes of July 12, 2001 as corrected. Motion passed. Chapman abstained. Agenda Additions and Deletions: Board will discuss October meeting date under Other Business. Call to the Public: None. Introduction of Louise Meyers, Youth Services Specialist: Each month, at the Board's request, a member of the library staff will be present to discuss their area of operation. This month Barnes introduced Louise Meyers, the Library's Youth Services Specialist. Meyers is new to the library staff, joining the library in June from Multnomah County. Meyers is responsible for children's programs, activities and collection in the children's and young adult areas. Meyers comes to the Tigard Library with many years of experience, working with children. Before becoming a children's librarian, Meyers was a preschool teacher and assisted with educational classes with her background in early childhood. Meyers has also worked with teens and highschoolers. One of the focuses for this area is to pay particular attention to the growing population and look at the needs of the non-English speaking families. For next year, the Youth Department is working on bringing in storytellers that perform Spanish speaking programs. Another focus is on outreach to people that are not coming into the library and families that do not read together. One way to reach this group is to send storytellers out to the community. Meyers continues to work on knowing which books the library should include in its collection and provides personal assistance. Reports: July and August Monthly Reports: Barnes reported there has been an enormous amount of circulation activity in July and August. July and August cires. were over 59,000 which was a significant increase over July and August of 2000. This increase has had a tremendous impact on staff and volunteers. End of Summer Reading Program was very successful. Over 600 people attended the children's program and 150 the Young Adult event. The Teen Summer Reading Program saw a 49 percent increase over last year's program. Friends of the Library Report: No report was given this month as the President of the Friends, George Burgess was setting up for the Friends Book Sale to be held September 14 and 15. WCCLS Formula: Barnes distributed reimbursement formula information. Tigard Library is receiving $32,446 in reimbursement for collection expenditures. In the year 2002-03, the two percent reimbursement assigned to open hours will be based on an hourly rate for each open hour. Barnes reviewed with the Board sample formulas of what the formula may look like. The Cooperative Library Advisory Board (CLAB) will make the final decision with input from city managers. CLAB will meet again in October and November. In November, CLAB will vote on a formula to be recommended to the cities. The population of Tigard is 42,260; this number is reported to the State Library for record of public service population figures. New Tigard Library Construction Committee: David Chapman reported that the Construction Committee meets with City Council on a regular basis to provide updated information and to seek direction and approval on various proposals. City Council supports the concept of a 47,000 square foot library and a two-story structure. Council has also approved the allocation of $53,000 for BML Architects to construct a 3 1/2 x 5 foot, 1/16 scale model of the proposed new library. The cost of the actual model will be $15,000 with the remaining $38,000 to be set aside for the conceptual design process of the proposed new library. The library is in the process of discussing the public information campaign with BML Architects, the New Tigard Library Construction Committee and, staff. City Council will determine if they will seek a May or November 2002 election. Once the bond-measure passes, a Request for Proposal (RFP) process will take place to hire a firm that will build the new library. The New Tigard Library Construction Committee recently met with City Council to present its recommendation of a site for the new library. Council approved and directed City staff to pursue an option for purchase. The site chosen is a 14.7-acre site located on the east side of Hall Blvd., near O'Mara Street. Library staff and the Construction Committee are now in the process of working on the public information campaign by scheduling presentations to various service organizations and community groups. Once the model is completed, it will travel to these presentations. The Committee has also completed Frequently Asked Questions (FAA's) for the public. Also, the Tigard Blast survey results have come back with overwhelming support of a new library. Staff will provide the Board with the results. Internet Policv: Discussion of the Internet Policy was postponed until the November meeting of the Board. The policy needs to be reviewed by legal council. Library Foundation: The Foundation event held on September 12 was well attended. Barnes and Foundation Board member Lorin Hoklin shared a powerpoint presentation with attendees. There were lots of questions, one-on-one conversations and lots of interest was generated. Diamond reported that this was a wonderful opportunity to meet groups of individuals in hopes of expanding the Foundation group. The working group will meet again September 19. Board Communications: Chapman commented on the lack of organization with the picture book collection. Chapman stated that a friend continues to have problems when locating a specific book by a specific author in the picture book collection. Barnes indicated that Trish Stormont, the Library's Volunteer Coordinator is organizing a work party to reorganize this collection of the children's area. The work party is scheduled for Saturday, September 29 at 6 p.m. This should make looking for picture books much easier for patrons. Other Business: • Barnes mentioned a conflict with the date of the October meeting and that the meeting could be moved to October 18 or another member of the staff could be present at the October 11 meeting. Board discussed. It was moved by Chapman and seconded by Diamond to move the October Library Board meeting to Thursday, October 18. Motion passed unanimously. • Barnes also mentioned that the City of Tigard 40th Birthday celebration has been rescheduled to Tuesday, September 25 from 4-6:30 p.m. There will be an information table for the New Tigard Library Construction Committee. Barnes asked if Board members would have time to spend at the information table. Adjournment: It was moved by Diamond, and seconded by Smith to adjourn the meeting at 8:34 p.m. Motion passed unanimously. Next meeting is scheduled for October 18, 2001. WORK INDICATORS =PTEMBER 2001 SEPTEMBER 00 SEPTEMBER 1999 Circulation Total (from WCCLS) 48,511 46,858 42,959 (2,226 self-check) Days of Service 29 27 27 Average Daily Circulation 1,673 1,736 1,591 Hours of Service 276 264 272 Materials Circulated per Hour 176 178 158 Increase in Circulation +4% +9% Materials Added 1,410 1,615 1,443 Materials Withdrawn 1,684 478. 845 Borrowers Registered 257 341 Cultural Passes Program 138(YTD) N/A N/A 47(Month) Adult Programs 127 88 47 (Number of sessions) (10) (7) (12) Story Time 0 0 0 (Number of Sessions) (0) (0) (0) Toddler Time 0 0 0 (Number of Sessions) (0) (0) (0) Special Programs 40** 192 165 (Number of Sessions) (1) (13) (5) Children's Computer 116 91 109 Word Processors 225 320 242 Internet Users 4,046 3,227 1,690 Typewriter Users 15 N/A N/A Visitors (Gate count divided by 2) 21,129 19,111 17,669 Increase in Visitors +11% +8% -0.06% Fines/Fees Collected $4,687.03 $4,013.13 $ 775.70 Gifts Received $ 0.00 $ 0.00 $ 0.00 No statistical report from WCCLS was generated. Tigard's Birthday Celebration 9/25 (children's program) Combined Survey Results for 2001 (Balloon Festival, Tigard Blast and Tigard's 40th Birthday) Total responses: 629 1. The New Tigard Library Construction Committee is investigating the possibility of a new library to meet the needs of our growing community. Of the following choices, what services would you like to see expanded at the library? Expanded Book Selection: 364 More Children and Teen Activities: 365 Larger Community Meeting Space: 105 More Quiet Reading Space: 158 Other: 82 Comments: 77 2. Do you support funding for construction of a new library? Yes: 541 No: 58 Blank: 23 Maybe: 5 Unsure: 1 No Opinion: 1 Balloon Festival 2001 Survey Results Number of total surveys completed. 331 1. What services would you like to see expanded at the library? Expanded book selection'.184 More Quiet Reading Space: 87 More Children and Teen Activities: 200 Larger Community Meeting Space: 54 Other: 36 Comments: 33 2. Do you support funding for construction of a new library? Yes: 285 No: 40 Blank: 6 Other • A coffee shop like Borders, etc. and more computer resources. • Toddler activities so parents can enjoy being there. • Keep up the great summer reading program. • More computers • More VHS for kids • No porn • Internet renewal or give Wilinet back • More DVD's • Expandedibetter computers • Like it now • Better DVD's checked out longer • More videos • Along with movies,tapes, CD's • More evening activities for 0-2 year olds • Great • Internet area • Children computer • Bigger building • More space, options • Wide variety • More computers • Everything possible • Longer magazine shelf life • Kids reading incentives • Theater • Educational/recreational video selection • More terminals to use • Push for more volunteering • More resources for homeschoolers • More computer stations • More OPB specials, educational videos • Expanded books on tape, videos • Books on tape • More time open • Theater • Computer access • More video/audio, especially educational • More room for computers Comments • It seems dark inside, need more comfortable seating areas. • If we encourage children to read, we will raise a smarter, more responsible adult community. • The current library is actually perfect for the needs of my son and I. • Estacada's library has 2 or 3 festivals a year. Check it out. • Children these ages need more activities to increase reading ability and make them want to read. • I like the opportunities they provide to meet artists. My son is interested in cartooning. Summer reading program is great. • Because most teens really don't like to read. • Please don't move it to a new location. • Combine with outdoor space like Beaverton's new branch—attracts more visitors. • It's perfect • No porn—internet, magazines • More reference, local history books • Thanks • Big enough, lack of activities • More books on tape/CD • New to area • Good • Help children learn • Waiting times sometimes quite long • More other custom books • That would be great • Good idea • More computer related books • All of the above • more toddler times, quiet reading time for toddlers • I like to read Stephen King • It is great already • Is fine for my needs, check out videos mostly • More study space • More parking • It's always so noisy • Business books • More community spaces • We need a new facility • I will support the library bond "Yes" Comments • A place for children to learn and play. ® We need more space to serve the community. 0 Reading and access to books-lots of books is important to the development of my. child. Thanks. • I would use it. i Library an important community resource. • City has been growing. • Because books are better than TV. 6 More books and education for kids. • Tax payer • Would like to see more parking. A Reading is fundamental. • It would be using your tax dollars wisely • Reading is one of the most important skills. To read is to learn everything. • Our children love going to the library. • Good for kids. • Knowledge is good. Sharing it is better. a Library has not grown as community has grown. • More activities for youth. • A library is a good cause. • It's always an advantage. • We need more reading places and quiet places to read. • The library is a good environment for all people. • Very important for living. A Libraries and education help the entire community, not just the library users. ® I'm reading too much. 1 like to read books. 0 Because it is a good thing to do. • I love going to library and checking out books. • Because I think children are the future and they need to be educated well. • Learning and entertainment for the city. 0 I feel libraries are an asset to our community. o Because it is a great resource for both kids and adults. • Education is good. A We spend a lot of time there. • Libraries are the focal point of all communities! Thanks for the Friday night hours! • Just need more room and quiet spots. • Reading connects the world. • It's a wonderful opportunity for a family to be a family with their children. • If we need it, we need to pay for it. • Reading is important. • It's too crowded. Cause 1 love reading. • Because it adds value to our community. • Love to read. • Because Tigard is growing and could use bigger library. • It's growing. • I would like to see more students read and expand their knowledge and vocabulary. • Because a better library would benefit youth. • Without reading our kids are nothing! • I think it's a positive thing. • We need more educational emphasis. • Growing community. • Support for expanding education is always welcome. • Library encourages literacy. Literacy makes people great. • Libraries are an integral part of the community and our children's future. • Because libraries are a good place for our kids to go and work on specific things like their homework. • Because of the growth of our community and parking at the library can be very scarce. • It's a good cause. • Good for the community. • A intellectual expansion. • So kids can go to the library closest to them and have a variety of books. • Because reading is an essential part of growth for our children. • To keep free access to information. • To give kids things to do. • It would be fun to have another one close by. • Need more info on location& cost • Library is a great learning& information center. • Because I like reading and it is nice to be able to be close to a library other than driving far. • A place for information • Current selection is fairly poor. • It's needed. • I can only use the school library in our area and there are only certain times to go there. • Libraries need encouragement. Best source of information. Community • Do you need to build a new one or just add on? • Because it will be bigger, I don't know. • Libraries are valuable resources for communities. • Need more space. • A chance for job hunting, learning language, hang out, free information • Need more city/public involvement for families—the library is a good source of many learning events. • For my children 0 I consider it the best use of my tax $$. • Community support • Tigard would be better off! • Because we want more books. • We need to read, read, read. • Because books enrich everyone's lives • Because libraries are a great place for education. • Reading=Knowledge • We use it a lot and volunteer there too! • Because people are crowding the libraries. • Because we would like to be able to have more books and space. • It's nice to go somewhere to read. • Because I have children& have lived in Tigard a long time! • Yes, because we have a lot of people in our community that like to read and I think one library isn't enough. • We need new because the old one too far from my home area. The kids need to read more books. • Because reading is fundamental. Kids need lots of books to read. • The more opportunities for our children to learn, the better. • Everybody can enjoy it. • Because reading is good. • Children need a place to learn safely. • For the kids. • Good for community. • I'm a library nut! • Because we give good education for our kids. • It will better all in the community! • For the kids. • Would like to see how money is currently being spent & then see how new$ is to be spent. • The Tigard community needs this oh so much • More books available • Libraries are the future of America's children. • Public needs them. Kids in school need them. • It's something worthwhile, and really helps. • Because libraries help, kids would learn more and they help kids do school projects. • Great way to spend taxpayer money! • I have kids. • Community is growing, more space is needed. • Libraries are important and a valuable asset for our communities. • The library is important. • Large interest for Public. • A new library would be an excellent addition to this beautiful city. • Because I know it will go to a good cause. 0 Reading is key to a child's future. • Because is better for the city. • Reading is the foundation of adulthood. • To help the kids. • Current library too small and dated. • For a good cause. o Little growing boys. • There are books I want but can't get because the library doesn't have them. • It's needed. • Kids need it. • No money. • Because is necessary. • Always need bigger book selection. • For better service. • It's worth it. • You can never have too many libraries. • The present one is too small to accommodate the population. It should be a town meeting place for many varied activities. • It's better to have more places where people can check out books. • Helps kids to use books and read and not just mull in dont of TV or computer. • It's always better for more teens to be interested in the library. • Education is the key to success. Libraries and the services they provide will enhance this effort to succeed. • Best amenity a city can have. • We use the library extensively and put holds on lots of books— it would be great if more of them were a part of Tigard's collection. • Because activities for teens keep the busy and off the streets. • I have used the library for years and would like to see it grow. • Everyone should have free access to books • Provide a place for learning. • Great encouragement reading for kids • Reading expands the minds & futures of children and adults alike. • To keep abreast of the needs of a growing community. • I feel this is an important asset for the community. • It's needed. • For the kids. • Current library is crowded. • A growing community needs a library that expands as the community does. • We need more libraries. • We use it 3+ times a week. • Reading is the start of everything good. • It's good for all of us. • I feel the library is such an important place for children and teens to go— love the teen activities_ • A great asset; positive reinforcement for younger readers. • Tigard needs a more user-friendly space. • But I know they just got a few large grants— so hopefully not needing too much more! • Because I like books and reading is good. • If people can read, they can be smart. If people are smart, we all have better communities. • Since we all use the library, we should all help support it. • Because reading is the key to success. "No" Comments • Did not know about new library • Enough is enough, pay for it yourself. You spend your time thinking up ways to rob the taxpayers. • We already have a lot. • Too young. • Would increase my taxes. • I like the library like it is. • Extension/ efficient use of present space. • I don't have an income because I'm 15. • Library is in a great spot, could be added to at present site. • Current building is fine. • No new taxes. • Because this building is too new. Somebody should've planned ahead. • Don't live here. • Current library is brand new. • Lose the personal touch. • Not used enough. • At the moment the library seems to do a good job for the community it serves and I love the location. • Go up at this building. • I have not heard of it. • Too many. * Taxes are too high. • I like the small library and activities. • Not if you're going to provide pornography with my money. 0 Don't have money. a Tigard Blast 2001 Survey Results Number of total surveys completed: 287 1. The New Tigard Library Construction Committee is investigating the possibility of a new library to meet the needs of our growing community. Of the following choices, what services would you like to see expanded at the library? Expanded Book Selection: 174 More Children and Teen activities: 159 Larger Community Meeting Space: 49 More Quiet Reading Space: 68 Other: 44 Comments: 43 2. Do you support funding for construction of a new library? Yes: 246 No: 17 Blank: 17 Maybe: 5 Unsure: 1 No Opinion: 1 a Other: • Net Nanny. • Mocha stand like Borders. I think it would draw more adults. • Computer services upgrade. • More computers - 3 • Research. • More Internet access - 4 • More books in Spanish to increase vocabulary. • More parking. • More audio books. .. • Bigger movie selection. • Computer (software books) • Supervised Internet for teens. • More educational videos and audio tapes, more 'movie' videos. • Better movies for kids 11-15. • Teen games. • Books on tape. • Computer classes. • More CD's - 2 • Videos -4 • More technologies. • More movies - 2 • Time to investigate a-books and how they might be used in our library. • More DVD's - 3 • More books about personal improvement in Spanish. • Better movie (VHS) selection - more up to date. • More gardening books. • Technical Reference books about PC's and Macs. • More technology. • Technology user- (research). ESL resources expanded. • More Spanish books (poems). • More one-on-one support - like old catalogue system better than computers. Fines on books punitive. • With a park next to library. • Extend time on rental tapes. • N.W. Section (bigger). • Books on CD. • More documentary (contemporary) videos. • No children night. • Homework room excellent. • More Spanish language, movies, books, magazines. v Comments: • More storytime on Saturdays. • Very helpful people at the library. • Videos (more) family, help with computers (Internet). • Periodicals. • Internet access - 2 0 Great library. • Like open Friday hours! - 2 • Videos - 2 • Like current location - close to home. • Children and Teens activities: with own areas. • Parking problem! Better parking - 2 • 2 and under video section. • DVDs, computers. • More community events. • More children's computer. • Public art displays/longer hours. • Need two locations, like Hillsboro. Add one more. • Uses for school projects. • Multi-media space. • More video selection/display. Tying library to park space/fountain like Beaverton Library is attractive-makes an all- purpose facility. Restrict Internet porno sites and literature. • All the above. • Children and Teen separate area. • Rewind videos. • I'm very concerned about objectionable and porn materials being afforded to anyone - (i.e. children and teens). • We love the kids functions! • Don't move. • More classes. • Get out of the movie/music/DVD business. O • Like library as it is. • 1 use videos and music. • Is good idea. • We need a larger library. • Coffee shop. • Just too small! • 1 would like to see a larger collection in Tigard as I am frequently required to use ILL. • We also love the trails and pond to enjoy with our trips to get books. • One or two day computer workshops for adults. • Videos - media, expand Internet access. Sharon Chreech - realistic fiction. ® Large selection of audio books. • Bigger video section. • More parking, longer hours on Saturday, new photo copier. r "Yes" Comments: • Make the world a better place! • Reading and enjoying books are very important for our children and our community. Education is a top priority. • For a bigger and better place for the community. • Good for kids - 2 - • The Internet is a useful information tool! • More books are always good. • Because reading brings you knowledge and motivates your creativity for a better future. • Community gatherings. , • Too small for a growing Tigard - 4 • More space and parking. • Within reason. • Community growth - 3 • Because the children enjoy the activities in the library and movies, etc. It keeps our kids off the streets. • 1 feel it's an important part of our community! • This should be a primary project for municipal dollars. Libraries are great for family and kids. • Everyone should know about books; the more the merrier. • Reading and scholastic activities are most important for community and children. •. Free service to all and need more of it. • It needs more space and more books. • 1 think it's very important to have a wonderful library. • A new library is very appealing especially to children. If they enjoy going once, they'll keep going and reading. • A valuable community builder. • Sometimes (usually) people need to pay for what is really needed. • 1 believe everyone should read. • Library serves as a viable asset to community. It's important to the whole educational system. • Because reading is very important - 3 • Libraries are the most important tool! • Libraries are a great asset and support to our community and families. • Because we need it - 7 • More benefits for children. • Reading and writing are vital to a good job. Early childhood reading experiences will make a person a reader. • It's needed for our community. • Current space is too limited, too small - 4 • Informed citizens make better voters. • It is needed and long overdue. • Libraries are great for everyone! • Books and education is sadly lacking in society today. 0 Availability for all to get access to books and knowledge. • Tigard would benefit from a new library, more DVD's and videos, etc. Equal access to information for all economic levels. • Because we need a place to read. • Quiet reading space separate from main room. 6 1 plan on using the library more and would like to see this happen. • Every community needs a decent library. Tigard's is too small for the growth of the city. • Other than taxes. • As a college student, it would be nice to be able to use this library instead of going downtown. Library's are important for everyone! • So we can have a new library. • Need to know more. Community-based library is important. We need more space for the children/teens but within the Tigard area - close. I am within walking distance and am spoiled. • Have "special needs" daughter- definitely a plus for us. • So I can use it with my kids. • With more information. • Libraries are important for our kids. • Great place for adults and children. • Because we would use it: • Reading is even a greater need today. i I'm a book addict and can't afford all the books I want to read. • Because it is important to my children and other. • We use the library a lot. ® Because we need it. • Because it's always a great idea for more learning possibilities. • More things to do with children. • Because is interesting. • Tigard is a growing area which means more library usage is needed. We need much more square footage with a larger variety of resources. • How much? • Education and reading opens the door to a better quality of life. • Because an adequate library helps make a community livable. • For the above reason and maybe for expanded hours during the school year. • Child almost two years old. • We need more room and anything we can do to keep people reading. ® Reading is a very important part of a child's development and a continuing part of adult education. • It's for the community. • Would enjoy more space. • It would be great. • Spend time with library. • Great family fun!! • 1 use the library regularly. Growth and education. 0 Not from home owners property tax. v • Because of the population increase. • Library's Are America! • Our whole family uses the library almost every week and believe in supporting the cost. • Todays is crowded! 4 f "No" Comments: • We don't need a new library, just expand the almost new old one. • Don't want the library to move. • 1 believe it is not needed. • Don't have time. • Depends on how much it would cost; my income did not rise with the cost of living. • Didn't know about it. • If it increases property tax, no way. • Poor: Higher property taxes - 2 Maybe because I don't need it so.much. • 1 have no clue how much it's going to cost. Blank Comments: • 1 need to think about it. • Sure, but this one is so close to where I live, it is convenient. • A poor plan when a library needs replacing after 20 years! • Maybe, if not just one location. • Doesn't vote. • Probably. Maybe Comments: • 1 think our library is nice as is and I'm not sure.that we are people overcrowded. • A new library needs to last longer than 15 years or less. Unsure Comment: • Depends on location and dollars. No Opinion Comment: • If it's too small for current demand, then yes. I support funding. Personally, the library meets my current needs. Tigard Birthday 20ul Survey Results Number of total surveys completed: 11 1. The New Tigard Library Construction Committee is investigating the possibility of a new library to meet the needs of our growing community. Of the following choices, what services would you like to see expanded at the library? Expanded Book Selection: 6 More Children and Teen activities: 6 Larger Community Meeting Space: 2 More Quiet Reading Space: 3 Other: 2 Comments: 1 2. Do you support funding for construction of a new library? Yes: 10 No: 1 "Other" Comments: • More books on tape and CD. • More computers. Comments: • We don't use the library much, but pleased Tigard has such neat facility. "Yes" Comments: • Fix Hall bottle neck. • However, not a Tigard resident. • Libraries are high priority. • We use the library a lot and reading is important! • Resource for learning and research. • Use lots! • Needed. "No" Comments: • Use the funds for road improvements!!