09/13/2001 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, SEPTEMBER 13, 2001 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Braun
2. ROLL CALL: BRAUN CHAPMAN DIAMOND JOHNSON
KASSON LAWTON (Alternate) SMITH THENELL
3. Approve Minutes of July 12, 2001. Braun
4. Agenda Additions and Deletions. Braun
5. Call to the Public. Braun
6. Introduction of Louise Meyers, Youth Services Specialist. Barnes
7. Monthly Report for July and August 2001. Barnes
8. Friends of the Library Report. Burgess
9. WCCLS Formula. Barnes
10. New Tigard Library Construction Committee. Chapman
11. Internet Policy. Barnes
12. Library Foundation. Diamond
13. Board Communications. All
(Reports from Board members on community and citizen activities)
14. Other Business.
15. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
h:\docs\connie\l ib-a
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TIGARD LIBRARY BOARD
MINUTES
July 12, 2001
Call to Order: 7:00 p.m., by Chair, Anne Braun.
Roll Call: Anne Braun, Marvin Diamond, Gary Johnson, Sue Kasson, Jeff Lawton
(alternate), Jane Smith and Jan Thenell. Staff: Margaret Barnes and Connie
Martin.
Minutes: Kasson noted a sentence correction in the Monthly Report portion of the
minutes regarding funds provided by the Friends of the Library for a brochure
to be distributed at the Tigard Balloon Festival. It was moved by Diamond,
and seconded by Kasson to approve the minutes of June 7, 2001 as
corrected. Motion passed unanimously.
Agenda Additions and Deletions: Barnes mentioned a few items to be added under
Other Business: Discussion of the August meeting, and the opportunity for Board
members to attend Ethics training.
Call to the Public: None.
Introduction of Connie Martin, Sr. Administrative Specialist:
Each month, at the Board's request, a member of the library staff will be present to
discuss their area of operation. This month Barnes introduced Connie Martin, the
Library's Sr. Administrative Specialist. Martin gave a brief explanation of some of her
job duties at the Tigard Library. The Sr. Administrative Specialist position supports the
Director and various other department managers, in addition to providing various
administrative duties throughout the library. Martin explained that this position also
assists the Tigard Library Board and is currently supporting the Director and the New
Tigard Library Construction Committee Architects in their efforts with the new library
project.
Election of Officers:
The Tigard Library Board election of officers occurs annually at the July meeting. Chair
Pro Tem Braun opened nominations for Chair Pro Tem and Vice-Chair Pro Tem.
Kasson moved to nominate Anne Braun for another year as Chair Pro Tem, seconded
by Smith. Braun accepted. Motion passed unanimously. Braun moved to nominate
Sue Kasson as Vice-Chair Pro Tem, seconded by Diamond. Kasson accepted
nomination. Motion passed unanimously.
Reports: June Monthly Report: Barnes highlighted June activities. The newly
extended Friday hours has been quite successful. The library is averaging
200 people visiting the library during the new hours of 5pm to 9pm. On
the second Friday of each month, the library offers a special cultural
program for patrons visiting the library. It was noted there has been an
4
increase in Internet use as well. Circulation statistics are up 11 percent
from last year. The Summer Reading Kick-Off was June 18. The Weiss
and Patricia Magic Show drew in 175 people as part of the kick-off
festivities. The event will be presented on Tualatin Valley Cable Access
several times in July. The library received press coverage (channel 49
and 12) for the WCCLS Comic Book Exchange Program which was also a
part of the SRP kick-off. This program enables readers to bring in comic
books in exchange for more comic books. There are over 300 teens
signed up for the Teen Summer Reading Program and 870 children
registered for the Children's Summer Reading Program. Youth Services
Specialist, Louise Meyers began work at Tigard Library. She brings many
years of experience in children's services.
Friends of the Library Report: No report was given this month. However,
it was noted the Friends book sale will be held September 14 and 15 in
Town Hall.
Friday Hours/Summer Reading Program:
Discussed in Monthly Report.
WCCLS Formula:
Director gave a brief explanation of the WCCLS reimbursement formula to the new
Board members. The Washington County Cooperative Library Services is a department
within Washington County. There are 11 libraries (Banks, Beaverton, Cedar Mill,
Cornelius, Forest Grove, Garden Home, Hillsboro, Sherwood, Tigard, Tualatin and West
Slope) who are members of Washington County Cooperative Library Services. The
three community libraries of that 11 are Cedar Mill, Garden Home and West Slope.
WCCLS signs a three-year agreement with each city or community library on how funds
are to be distributed. Circulation totals equate to 92 percent of the total, open hours;
three percent of total, library collection; three percent of total and two percent for.how
many items are added to a library's collection. At the September meeting, Director will
provide the Board with a detailed breakdown of the percentages. The Formula
Committee is meeting to discuss what the formula might look like for the next three
years. Director distributed a description of the MIX (Metropolitan Interlibrary Exchange)
Agreement. This is an agreement that WCCLS enters into with Multnomah County,
Clackamas County and Fort Vancouver for the purpose of providing patrons borrowing
capabilities within these agencies. This agreement is completely separate from the
WCCLS formula reimbursements. Funds obtained through the MIX Agreement are
reimbursed back to each participating agency.
New Tigard Library Construction Committee:
The New Tigard Library Construction Committee met with Gary Larson of BML
Architects to discuss the needs of a new library and work on a model design for a new
library. The Committee will meet with City Council to seek their approval for the City to
contract with BML Architects to construct a two-story model representative of what a
new library might look like. The Committee will recommend to City Council to move
forward to the next phase in the design process and how space might be used. As part
of the public information campaign, the Committee produced two brochures; one
distributed at the Balloon Festival and one distributed at the City's 4th of July event. The
Committee generated many comments from these two brochures. The most significant
comments were the need to increase services to children and for the library to increase
the amount of materials available. The New Tigard Library Construction Committee will
present to City Council a site recommendation in August.
Internet Policy:
Barnes explained the draft Internet Use Policy. In addition, the Internet Rules have
been in place since the Internet stations were installed and explains the day to day
expectations when using the Internet. After discussion of the policy and rules, Diamond
moved to accept the draft Internet Policy and have them reviewed by the City's attorney,
seconded by Smith. Motion passed unanimously.
Library Foundation:
Diamond reported the Foundation working group met to discuss the creation of a
brochure to be used to stimulate community interest in the Foundation and in support of
the library. Each working group member was encouraged to bring a guest to the next
meeting. The Foundation is working on details for a get aquainted open house in
September.
Board Communications:
• Director announced that there is an opportunity for Board members to attend an
Ethics training session to be held July 16 at 7pm in Town Hall.- Diamond, Kasson,
Smith and Johnson expressed interest in attending.
• Board discussed the August meeting. After discussion, it was moved by Diamond
and seconded by Kasson not to conduct a Library Board meeting in August. Motion
passed unanimously. Next meeting will be September 13.
• Resolution No. 01-21 indicates that each Committee and Board will now appoint an
alternate position to its member list for when an existing member resigns or cannot
fill the remainder of their term. In July, Jeff Lawton was appointed to be the alternate
for the Library Board. Board discussed the role of the alternate.
Other Business: None.
Adjournment: It was moved by Diamond, and seconded by Smith to adjourn the
meeting at 9:00 p.m. Motion passed unanimously.
Next meeting is scheduled for September 13, 2001.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Servicesll�
DATE: September 5, 2001
SUBJECT: Library Monthly Report, July 2001
Personnel: Alla Veytsman and Teri Mayes from the Circulation Division attended the
Oregon Library Association's Support Staff Division conference this month. Nikky Wiles
attended a workshop on Microsoft Office. Craig Carter attended a workshop on how to
design brochures. Connie Levesque and Stephanie Winters in Technical Services also
attended the Oregon Library Association's Support Staff Division conference. The
reference librarians attended a training with Barbara O'Neil, WCCLS Reference
Coordinator, on the use of the FirstSearch and WorldCat databases. The training was
provided so that the librarians will be able to request Interlibrary Loan materials for
patrons while working at the reference desk.
Circulation: Total checkouts for the month was 59,189. This is a 17.5% increase over
checkouts for July of 2000. Monday, July 16 was our highest circulation day with 3,029
checkouts. The lowest day was Sunday, July 15 with 941 checkouts.
Friday Hours: Friday nights continue to be popular with the community. The highest
use of the Friday night hours was July 13, with a gate count of 257 between the hours
of 5:00 and 9:00 p.m. This was also the'Friday evening when the library sponsored
music in the Puett Room from 6:00 to 8:00 p.m.
New Tigard Library Construction Committee: This month the Committee met with
Gary Larson to discuss the development of an architectural model of the proposed new
library. The Committee unanimously agreed to bring the recommendation for the
construction of the model to City Council for their approval. The Committee will meet
again on Monday, August 13.
Reference Desk: July statistics indicate that the reference staff conducted a total of
4,241 service interactions with the public. These included 3,780 reference questions,
249 directional questions and 212 instances of assisting the public with computers.
Technical Services: For this month, 1,750 items were added to the collection. 601
bibliographic records, (including 5 original) were added to Polaris. The average number
of days for items to be cataloged and processed was 44.
- r-
Polaris: The Polaris 1.7 installation and upgrade went well. The downtime was much
less than anticipated. The library network experienced slow-downs and stalls for much
of the first week, but WCCLS has now corrected the problem.
Youth Programs: The teen publication, "It Looks Like Freedom" was distributed this
month. This project was funded by the Ready-to-Read grant. The teen movie this
month was "Charlie's Angels" and it drew a capacity crowd. There was a total
attendance of 154 people at the various young adult programs for the month. 949
people attended the various children's programs offered this month.
Volunteers: Teenagers continue to choose the library as the place to volunteer. Of
the 16 new volunteers interviewed this month, 12 are teenagers. Volunteers have
assisted with several of the Children's Summer Reading program events at Fanno
Creek Park. Trish Stormont shared that many of the volunteers had a great time at
"The Odd Couple." She also passed on that two volunteers specifically praised the
Exec Staffs skill at serving, having fun and cleaning up at this event.
Volunteer Type Number Hours
Regular Volunteers 86 703.00
Youth Services 55 263.00
Local History 0 0.00
Adopt-a-Shelf 6 24.00
Library Board 7 14.00
Community Service 8 109.00
Friendly Visitors 8 16.00
New Library Construction 8 14.00
Total 178 1,143.00 = 6.6 FTE
WORK INDICATORS JULY 2001 JULY 2C _ JULY 1999
Circulation
Total (from WCCLS) 59,189 50,344 47,660
(3,237 self-check)
Days of Service 30 27.5 27.5
Average Daily Circulation 1,973 1,831 1,733
Hours of Service 292.5 271.5 263
Materials ,
Circulated per Hour 202 185 181
Increase in Circulation +17.6% +5.6% -16.6%
Materials Added 1,645 1,100 1,391
Materials Withdrawn 943 1,519 1,351
Borrowers Registered 351 371
Cultural Passes Program 40(YTD) N/A N/A
40(Month)
Adult Programs 62 27 61
(Number of sessions) (19) (7) (11)
Story Time 102 127 97
(Number of Sessions) (8) (7) (7)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 841 1,797 1,580
(Number of Sessions) (19) (30) (22)
Children's Computer 157 115 109
Word Processors 251 284 111
Internet Users 4,102 3,184 1,866
Typewriter Users 30 N/A N/A
Visitors
(Gate count divided by 2) 22,554 19,292 19,838
4
Increase in Visitors +16.9% -0.03% -12.5%
Fines/Fees Collected $4,727.42 $4,065.51 $ 834.88
Gifts Received $ 0.00 $ 2.60 $ 0.00
* No statistical report from WCCLS was generated.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library ServicesA/
DATE: September 11, 2001
SUBJECT: Library Monthly Report, August 2001
Personnel: This month Circulation Assistant Carly Ingvalson resigned to pursue a
Master of Library Science degree at the University of Washington. Kathy Vih cent was
offered and accepted Carly's full-time position. Gwen Pilcher was offered and accepted
the full-time position vacated by Richard Allen. Beth Kubik, a check-in volunteer has
been hired for a 20-hour part-time Circulation Assistant position. The Circulation
Division will also be hiring an additional 20-hour part-time position this next month.
Youth Services Specialist, Louise Meyers attended the PNLA conference this month. '
Many of the staff had the opportunity to attend the Ethics training which was held for the
staff at the August staff meeting. The Library has posted for on-call Reference
Librarians.
Management Group: The management group continues to meet on a monthly basis to
review the Strategic Plan for the library. These meetings are also an opportunity to
review both library and citywide polices and procedures with the management team.
Polaris: The workstations in the librarian's office along with one workstation in the
back workroom have been reconfigured for dual CPU's. This reconfiguration enables
the staff to more efficiently access both WCCLS and the City network. New printers
have also been ordered for both the librarian's office and the manager's office. The
public and the staff continue to experience problems with the public Internet
workstations and the public printers. These issues continue to be worked on by
Network Services.
Circulation: Total checkouts for the month was 59,293. This is an 18.56% increase
over checkouts for August of 2000! This total was also the highest for any month we
think in the history of the library. This number translates into an average hourly
circulation of 191 items.
L
Friday Hours: The extended Friday Hours continue to be popular with the community.
The library consistently averages over 200 people visiting the library between 5:00 and
9:00 p.m. on Friday nights. We are now scheduling music or some other cultural event
on the second Friday of each month. These events continued to be sponsored by the
Friends of the Library.
New Tigard Library Construction Committee: The Committee presented a
recommendation to the City Council for the construction of an architectural model of the
proposed new library. The Council unanimously approved this recommendation. The
Construction Committee and the library staff design committee have been meeting with
BML Architects to develop the model. The Committee also presented a
recommendation for the site for the proposed new library. After reviewing the
information, City Council unanimously approved the recommended site. The City will
now pursue an option for purchase with the property owner.
A number of the Construction Committee members volunteered at the Tigard Blast
Booth on Saturday, August 3. This was an excellent opportunity for the Committee to
speak about the proposed library with the community. The Committee surveyed people
attending the Blast. Over 85% of the people surveyed are in support of a new library
for Tigard. The survey asked community members what services they would like to see
expanded at the library. The survey also asked if they would support funding for
construction of a new library. This outreach to the community was the first in a series of
ways the Committee is planning to inform the community about this project.
Reference Desk: August statistics indicate that the reference staff conducted a total of
3,978 service interactions with the public. These included 3,830 reference questions,
148 directional questions and 224 instances of assisting the public with technical
problems with computers.
Technical Services: For this month, 1,546 items were added to the collection. 636
bibliographic records, (including 8 original) were added to Polaris. The average number
of days for items to be cataloged and processed was 39. There were 1,075 orders
placed this month and 762 items received.
Special Storytime with TVF&R: A special storytime was held on Thursday, August 2
with firefighters from Station 51. The firefighters read stories, demonstrated how to use
their special gear and gave tours of the fire truck. This program was very well received
by both children and their parents. Over 100 people attended this program.
Summer Reading: Over 600 people attended the end of Summer Reading Party on
Saturday, August 11. The total number of children registered for Summer Reading this
year was 976. Of those children registered for the program, 442 completed the
program or about 46%.
Volunteers: The total volunteer hours this month is a 7% increase in donated hours
when compared to the total volunteer hours for August 2000 and a 21.5% increase''
when compared to August 1999. Trish devoted many hours to finding book sale
volunteers. She is also organizing a shelf reading/alphabetizing party for the picture
book section of the collection. This event is scheduled to take place on Saturday,
September 29. She also has had preliminary conversations with a volunteer who is
interested in assisting in bilingual storytimes. These storytimes will begin this fall.
Volunteer Type Number Hours
Regular Volunteers 86 719.00
Youth Services 56 359.00
Local History 0 0.00
Adopt-a-Shelf 7 37.00
Library Board 8 16.00
Community Service 6 76.00
Friendly Visitors 6 15.00
New Library Construction 9 40.00
Total 178 1,262.00 = 7.3 FTE
k
WORK INDICATORS AUGUST 2001 AUGUST -4 1 AUGUST 1999
Circulation
Total (from WCCLS) 59,293 50,010 49,029
(3,259 self-check)
Days of Service 31 29 28.5
Average Daily Circulation 1,913 1,725 1,720
Hours of Service 310.5 295 287
Materials
Circulated per Hour 191 170 171
Increase in Circulation +19% +2%
Materials Added 1,546 1,736 1,400
Materials Withdrawn 924 3,640 2,084
Borrowers Registered 327 341
Cultural Passes Program 92(YTD) N/A N/A
52(Month)
Adult Programs 34 97 23
(Number of sessions) (15) (9) (6)
Story Time 29 25 60
(Number'of Sessions) (3) (2) (4)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 1,118** 1,192 636
(Number of Sessions) (14) (11) (11)
Children's Computer 188 125 151
Word Processors 286 323 167
Internet Users 4,020 3,458 1,915
Typewriter Users 42 N/A N/A
Visitors
(Gate count divided by 2) 24,514 20,976 19,308
4
Increase in Visitors +17% +9% -7.4%
Fines/Fees Collected $5,160.79 $4,110.14 $ 759.31
Gifts Received $ 0.00 $ 0.00 $ 1.40
" No statistical report from WCCLS was generated.
"' Includes end of Summer Reading Program participants (Youth and Teen - 731)
ACRONYM LIST
CLAB - Cooperative Library Advisory Board - A citizens advisory board to WCCLS.
FOL - Friends of the Library - A group of advocates for the library that fundraise to
help support programs that are outside the normal funding levels of the library.
GIS - Geographic Information Systems - A tool that allows stored, manipulated and
displayed geographic/map information.
LDB - Library Director's Board - An advisory group made up of library directors of the
11-member libraries that make recommendations on policies and services provided by
the Cooperative.
MAGIC - Metropolitan Area Geographic Information Consortium - group that came
together to form the GIS system.
Polaris - A Gaylord Brothers software product that provides library automation featuring
these modules; circulation, cataloging, acquisitions and OPAC (On-line Public Access
Catalog).
WCCLS - Washington County Cooperative Library Services - An 11-member library
consortium that share automation and resources.
WILI or WlLlnet - Washington County Inter-Library Information - WILI is not a
group, the Cooperative and libraries use .WILI and WlLlnet interchangeably to describe
our cooperative library database - which is on the Polaris System. This cooperative
database allows member libraries to give fuller access to materials for their patrons.
Patrons with a Washington County card can use their card at any of the member
libraries to place holds, check out materials and check their account information. They
can also access WlLlnet over the Internet from anywhere in the world.
WUG - Wili Users Group - A group that advises the Library Director's Board and the
Cooperative Library Services Automation Program Specialist on the operation of the
automated system, including, but not limited to developing operational procedures for
WlLlnet, and making recommendations regarding operational policy, shared software
applications, system upgrades, the addition of new subsystems or databases, resource
allocations, and web site development and content. WUG consists of one voting
representative from each WlLlnet contractor, one from West Slope Community Library
and one from the Outreach Program.
LIBRARY ACTIVITIES/PROGRAMS
July 2000 - June 2001
Circulation Cultural Adult Storytime Toddler Special Children's Word Internet Typewriter
Total Passes Programs Time Programs Computer Processors Users Users
July 00 50,344 25 27 127 0 1,797 115 284 3,184 0
Aug 00 50,010 26 97 25 0 1,192 125 323 3,458 0
Sept. 00 46,858 7 88 0 0 192 91 320 3,227 0
00 49,869 11 105 194 176 562 115 313 3,142 0
Nov 00 45,738 11 352 140 97 416 127 312 2,741 0
Dec 00 41,785 27 34 0 0 232 93 221 2,795 0
Jan 01 52,747 2 69 105 97 588 114 282 3,002 0
Feb 01 37,668 7 116 116 81 460 90 237 2,866 0
Mar 01 55,649 7 149 37 48 300 120 327 3,463 0
Apr 01 48,825 6 18 157 126 266 141 291 3,467 0
May 01 46,986 23 57 25 53 4,112 107 322 3,219 0
June 01 57,883 17 59 78 0 179 113 348 3,616 26
T TAL 4 '6 4., 1= .;
O 5 6 9 .69 .1s T-71 1,004: 678 X1'0 296.- 1 351:E.• 3 580• 38 1$0 .26. ,• ,
I/Iib/co n n i e/Li bActi vi ti es P rog ra ms00-01.xl s
;s not include count for first five days of month,figures most likely unrecoverable.
Typewriter users not calculated until June 2001.
There is no Toddler Time during summer months and December.
Page 1
0 0 0 \\,�
Sample Formula: Circulation 92%, Open Hours 2%, Program Attendance 2/o, Library Visits 4/o
92% 2% 2% 4%
FY00-01 2002-03 Weekly 2002-03 Program 2002-03 Annual 2002-03
Reimbursable Circulation Open Open Hours Attendance attendance Library Visits Library Library 2001-02
Circulation Payment Hours Payment many estimates. payment (many estimates) Visits pymt Total Distribution Difference % increase
Banks 26,780 $50,784 36 $11,014 275 $725 12,000 $2,325 $64,848 $72,289 47,441 -10.29%
Beaverton 1,465,801 $2,779,639 71 $21,722 24,781 $65,373 506,402 $98,130 $2,964,865 $2,775,766 $189, 6.81%
Cedar Mill 813,254 $1,542,196 62 $18,968 12,385 $32,672 333,678 $64,660 $1,658,497 $1,597,122 $61375 3.84%
Cornelius 39,037 $74,027 46 $14,073 800 $2,110 17,000 $3,294 $93,505 $98,022 ��t$4,51 -4.61%
Forest Grove 205,474 $389,646 62 $18,968 4,900 $12,926 177,394 $34,375 $455,916 $441,083 83 3.36%
Garden Home 92,703 $175,795 51 $15,603 2,652 $6,996 33,031 $6,401 $204,795 $171,870 $32,925 19.16%
Hillsboro 1,418,653 $2,690,231 128 $39,161 10,217 $26,953 500,000 $96,889 $2,853,234 $2,759,927 $93,307 3.38%
Sherwood 144,177 $273,407 60 $18,357 1,996 $5,266 90,000 $17,440 $314,469 $271,109 $43,360 15.99%
Tigard 601,942 $1,141,479 69 $21,110 14,686 $38,742 226,632 $43,916 $1,245,248 $1,199,259 $45,989 3.83%
Tualatin 254,043 $481,749 65 $19,886 6,687 $17,641 180,000 $34,880 $554,156 $441,126 $113,030 25.62%
West Slope 170,192 $322,740 55 $16,827 2,382 $6,284 150,000 $29,067 $374,917 $346,437 $28,480 8.22%
TOTAL 5,232,056 $9,921,694 705 $215,689 81,761 $215,689 2,226,137 $431,378 $10,784,450 $10,174,010 6.00%
FY02-03 PL Allocation $10,784,450
Circulation % 92% $9,921,694
Annual Library Visits % 4% $431,378
Program Attendance% 2% $215,689
Open Hours% 2% $215,689
Thoughts:the four largest libraries would get less because they would not be rewarded for their collection investments.
Eight libraries would get more with a circ/open hours only distribution, including the libraries that did not do well under
the current formula.
Wouldn't work if a levy significantly increased total funding-too much in Open Hours?
File: sample formula open hrs sheet 2
SAMPLE 2001-2002 REIMBURSEMENT FORMULA
Circulation, Open Hours
Current Amount+$3 million-just for fun
92% 8% (Higher in BOLD)
2000 2001-02 Weekly 2001-02 2001-02 Weekly 2001-02 2001-02 %incr
Reimbursable Circulation Open Open Hours Library Actual Reimbursable Circulation Open Open Hours Circ+Open from 01-02
Circulation Payment Hours Payment Total Distribution Difference Circulation Payment Hours Payment Hours Actual
with extra with extra
Banks 26,403 $50,412 36 $41,562 $91,974 $72,289 $19,685 26,403 $65,278 36 $54,357 $119,634 65%
Beaverton 1,362,944 $2,602,331 71 $81,969 $2,684,300 $2,775,766 -$91,466 1,362,944 $3,369,677 71 $107,204 $3,476,881 25%
Cedar Mill 788,306 $1,505,148 62 $71,579 $1,576,727 $1,597,122 420,395 788,306 $1,948,970 62 $93,615 $2,042,585 28%
Cornelius 40,608 $77,535 46 $53,107 $130,642 $98,022 $32,620 40,608 $100,397 46 $69,456 $169,853 73%
Forest Grove 202,390 $386,432 62 $71,579 $458,011 $441,083 $16,928 202,390 $500,379 62 $93,615 $593,994 35%
Garden Home 78,177 $149,267 51 $58,879 $208,146 $171,870 $36,276 78,177 $193,281 51 $77,006 $270,287 57%
Hillsboro 1,329,323 $2,538,137 128 $147,776 $2,685,913 $2,759,927 474,014 1,329,323 $3,286,554 128 $193,269 $3,479,823 26%
Sherwood 124,203 $237,146 60 $69,270 $306,416 $271,109 $35,307 124,203 $307,074 60 $90,595 $397,668 47%
Tigard 581,255 $1,109,817 69 $79,660 $1,189,477 $1,199,259 -$9,782 581,255 $1,437,067 65 $98,144 $1,535,211 28%
Tualatin 204,205 $389,898 65 $75,042 $464,940 $441,126 $23,814 204,205 $504,867 65 $98,144 $603,011 37%
West Slope 164,437 $313,967 55 $63,497 $377,464 $346,437 $31,027 164,437 $406,546 52 $78,516 $485,062 40%
TOTAL 4,902,251 $9,360,090 705 $813,921 $10,174,011 $10,174,010 4,902,251 $12,120,089 698 $1,053,921 $13,174,010 29%
$1.90/CIRC $1154.50/hr $2.47/circ $1509.92/hour
FY01-02 PL Allocation $10,174,010
Wilsonville Payment. $46,919
Circulation% 92% $9,360,089 $12,120,089
Coll.Expend.%
Vols.Added%
Open Hours% 8% $813,921 $1,053,921
FY01-02 Alloc+$3million $13,174,010
Thoughts:the four largest libraries would get less because they would not be rewarded for their collection investments.
Eight libraries would get more with a circ/open hours only distribution,including the libraries that did not do well under
the current formula.
Wouldn't work if a levy significantly increased total funding-too much in Open Hours?
2001-2002 Library Payments for Collection Expenditures, Open Hours, and Volumes Added
98-99 99-00 01-02 Coll. 99-00 01-02 Open 98-99 99-00 01-02 Vols.
Coll. Expend. Coll. Expend. Exp. Pymt. Service Pop. Hours Pymt. Vols Added Vols Added Added Pymt.
Rate 18% 16.30685% $2.09 $1.74889
BAL $2,237 $6,731 $1,098 2,848 $15,760 2,178 2,870 $5,019
BCL $536,398 $518,276 $84,514 106,728 $23,290 29,506 37,527 $65,631
CML $195,737 $209,218 $34,117 51,411 $23,290 16,797 19,765 $34,567
COR $11,040 $6,220 $1,014 8,923 $15,760 1,736 2,123 $3,713
FGL $89,265 $101,116 $16,489 21,196 $15,760 8,936 12,809 $22,402
GHL $14,089 $14,283 $2,329 3,512 $15,760 2,155 2,581 $4,514
HPLs $551,640 $607,266 $99,026 116,950 $23,290 29,233 56,879 $99,474
SPL $46,058 $50,922 $8,304 11,379 $15,760 3,371 5,660 $9,899
TPL $195,808 $198,978 $32,446 47,778 $23,290 12,466 19,273 $33,706
TUL $104,012 $115,368 $18,813 22,868 $15,760 3,967 9,523 $16,655
WSL $48,700 $43,353 $7,070 10,809 $15,760 5,462 5,512 $9,640
SUB TOTAL $1,794,984 $1,871,731 $305,220 404,402 $203,480 115,807 174,522 $305,220
Compensation $287,944 $305,220 $203,480 $287,944 $305,220
Total Avail 00-01: $9,598,123
Total Avail 01-02: $10,174,010
Wilsonville: $46,919
Circulation: $9,360,090 92%
Open Hours: $203,480 2%
Vols Added: $305,220 3%
Coll Expenditures: $305,220 3%
SAMPLE 2001-2002 REIMBURSEMENT FORMULA
Circulation, Open Hours
file:sample formula open hours,page 1
Current Fiscal Year stats with FY02-03 Funding level (6% increase) -We don't usually use FY stats
95% 5% (Higher in BOLD)
FY00-01 Weekly 2001-02
Reimbursable Circulation Open Open Hours Library Actual %
Circulation Payment Hours Payment Total Distribution Difference Difference.
Banks 26,780 $52,440 36 $27,535 $79,974 $72,289 $7,685 10.63%
Beaverton 1,465,801 $2,870,280 71 $54,305 $2,924,584 $2,775,766 $148,818 5.36%
Cedar Mill 813,254 $1,592,485 62 $47,421 $1,639,906 $1,597,122 $42,784 2.68%
Cornelius 39,037 $76,441 46 $35,183 $111,624 $98,022 $13,602 13.88%
Forest Grove 205,474 $402,352 62 $47,421 $449,773 $441,083 $8,690 1.97%
Garden Home 92,703 $181,528 51 $39,008 $220,535 $171,870 $48,665 28.32%
Hillsboro 1,418,653 $2,777,956 128 $97,901 $2,875,858 $2,759,927 $115,931 4.20%
Sherwood 144,177 $282,322 60 $45,891 $328,214 $271,109 $57,105 21.06%
Tigard 601,942 $1,178,702 69 $52,775 $1,231,477 $1,199,259 $32,218 2.69%
Tualatin 254,043 $497,458 65 $49,716 $547,174 $441,126 $106,048 24.04%
West Slope 170,192 $333,264 55 $42,067 $375,331 $346,437 $28,894 8.34%
TOTAL 5,232,056 $10,245,228 705 $539,223 $10,784,450 $10,174,010 $610,440 6.00%
$1.958 $764.855
FY02-03 PL Allocation $10,784,450
lVilsonville Payment: $46,919
Circulation% 95% $10,245,228
Coll.Expend.%
Vols.Added%
Open Hours% 5% $539,222.50
file:sample formula open hours,page 2
Public Library Circulation Data FY85-86 through FY00-01
1985-86 1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-2001
Banks 13,421 10,682 11,751 15,139 23,052 19,097 20,254 19,053 18,699 18,697 19,172 20,169 20,229 15,901 23,342 27,250
Beaverton 471,282 524,565 685,452 831,219 950,369 1,106,130 1,140,266 1,261,506 1,192,915 1,193,282 1,235,165 1,247,807 1,258,252 1,141,412 1,233,068 1,475,618
Cedar Mill 138,169 163,372 204,264 264,489 312,709 355,207 393,503 422,355 472,379 551,379 628,292 675,102 730,493 683,793 731,583 793,823
Cornelius 23,265 25,607 30,937 34,225 35,768 34,624 31,457 36,956 19,906 .19,102 20,665 47,565 47,636 42,207 41,522 38,266
Forest Grove 132,609 151,844 156,430 166,552 189,119 205,696 215,687 222,127 217,007 211,594 220,719 226,957 226,867 198,339 199,817 199,519
Garden Home 35,317 38,591 48,914 64,987 94,360
Hillsboro 212,494 218,192 259,590 275,949 285,385 334,901 389,742 449,114 486,073 515,687 565,755 589,649 624,312 534,135 583,347 641,825
Tanasbourne 100,213 116,360 153,662 185,040 235,446 265,256 318,489 374,011 444,738 475,089 514,907 593,768 631,646 584,466 622,286 748,908
Books By Rail 12,489 27,290 28,442
Sherwood 20,583 39,300 30,629 0 13,228 15,908 19,816 25,243 29,444 29,193 52,156 74,399 101,240 100,296 116,017 153,056
Tigard 110,738 147,288 188,606 239,254 282,814 355,540 382,435 431,988 467,619 485,720 --522,733- 570,784 634,812 577,108 566,901 595,935
Tualatin 106,788 111,531 134,577 187,108 206,712 208,390 238,629 185,984 181,965 178,164 209,491 214,784 224,329 196,477 183,204 251,851
West Slope 58,414 59,820 62,395 67,301 84,910 91,421 107,272 110,782 121,728 139,716 156,702 167,646 179,038 155,392 166,537 170,658
All Public
Libraries 1,387,976 1,568,561 1,918,293 2,266,276 2,619,512 2,992,170 3,257,550 3,539,119 3,652,473 3,817,623 4,145,757 4,463,947 4,717,445 4,290,929 4,559,901 5,219,511
% Increase 13.01% 22.30% 18.14% 15.59% 14.23% 8.87% 8.64% 3.20% 4.52% 8.60% 7.6S°'o 5.68% -9.04% 6.27% 14.47%
15 Year Average Annual Increase 9.48%
Notes:
Banks Public Library moved from Banks Jr. High to Oak Village shopping center in 19SS;moved to newly built library 4/97. FY96/97 was the first year as a City Libras (formerly managed by WCCLS).
The new Beaverton City Library opened 9/00.
Cedar Mill Community Library building addition opened 6/01.
Comelius Public Library experienced a decrease in funding and open hours 1993-96. Funding and hours were increased again in FY96-97.
Garden Home Community Library joined the Cooperative 7/96;open hours were increased 4/99.
Hillsboro Public Library:Town Center Library became Tanasboume Branch 7/90,moved to 5600sq ft Tanasbourne Village site 12/92,and to 20,OOOsq ft site 5i96.
Both Hillsboro Shute Park and Tanasbourne locations began Sunday hours 10/96. Books By Rail Station opened 9/98.
Sherwood Public Library closed during FY88-89 due to lack of city funding. Between 6'96 and 9/9S,when Sunday hours were added,open hours grew from 30-60 per\%eek.
Tualatin Public Library experienced city funding and hours reductions 1993 -FY94/95,retuming to 7 day/week service 9/95.
Public libraries began using the automated circulation system,WILL, 1/87. W1Llnet computer system conversion FY98-99;no overdoes charged 8/9S- 10/99; limited renewals S/9S-3/99.
8/13/01/F:Eva/statistics/publibcirestats 1985-
Washington County Cooperative Library Services
Public Library Service Populations 2000-2001
Total
7/00 -12/00 1/01 -6/01 Fiscal Year % of circ in Wash Co City Service
circ to Unincorp circ to Unincorp Total column 3 Uninc. Pop.* Population Population
Patrons Patrons
17,987 0.80% 1,558 1,310 2,868
Banks 8,107 9,880
Beaverton 243,610 279,395 523,005 23.32% 45,308 77,050 122,358
0 57,811
Cedar Mill 322,333 344,990 667,323 29.75% 57,811
2,395 4,169 0.19% 361 9,760
Cornelius 1,774 10,121
Forest Grove 21,488 29,309 56,797 2.53% 4,920 17,830 22,750
2.44% 4,744 0 4,744
Garden Home 25,384 29,372 54,756
Hillsboro 297,916 314,940 612,856 27.33% 53,092 71,455 124,547
Outreach 1,967 1,953 3,920 0.17% 340 0 340
Sherwood 9,153 9,925 19,078 0.85% 1,653 12,230 13,883
Tigard 63,557 66,410 129,967 5.80% 11,259 42,260 53,519
Tualatin** 12,271 13,915 26,186 1.17% 2,269 20,401 22,670
West Slope 60,053 66,639 126,692 5.65% 10,975 0 10,975
Totals 1,073,613 1,169,123 2,242,736 100.00% 194,290 252,296 446,586
* percent of total of circulation from column 3 times 194,290(unincorporated population).
Circulation figures adjusted for Feb 2001 missing stats, and for 3M Self Check stats for Beaverton and Tigard.
Population figures as of 7/1/00 provided by the Center for Population Research and Census, Portland State University.
The PSU figures are accepted and used by the Oregon State Library for distribution of Ready To Read Grant funding for FY2001-02.
The Center for Population Research and Census figure is revised from the April 2000 Census figure of 445,342.
**Total Tualatin population is 23,065, but does not include the 2664 residents who reside in Clackamas County.
F:/Administration/Service Population/srvcpop00-01