09/11/2003 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, SEPTEMBER 11, 2003 - 7:00 P.M.
TIGARD PUBLIC LIBRARY–PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Chair
2. ROLL CALL: BUTLER CHAPMAN` DIAMOND KASSON
LAWTON SMITH_ THENELL_ TURLEY
3. Approve Minutes of June 12 and July 10, 2003. Chair
4. —A9 enda Additions and Deletions. Chair
5. Call to the Public. Chair
6. Election of Officers. Chair
7. Monthly Reports for June, July and August 2003. Barnes
8. Review of Library Policies. Barnes
9. WCCLS. Barnes
10. Library Foundation. Diamond
11. New Library. Chapman
12. Board Communications. All
(Reports from Board members on community and citizen activities)
13. Other Business. All
14. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
h:\docs\connie\1ib-a
TIGARD LIBRARY BOARD
MINUTES
June 12, 2003
Call to Order: 7:10 p.m., by Chair Braun.
Roll Call: Anne Braun, David Chapman, Marvin Diamond, Sue Kasson, Jeff Lawton
and Jan Thenell. Staff: Margaret Barnes and Connie Martin.
Minutes: It was moved by Thenell and seconded by Diamond to approve the minutes
of May 8. Motion passed unanimously.
Agenda Additions and Deletions: None.
Call to the Public: None.
Reports: May Monthly Report: Candidates for the Young Adult Librarian will be
interviewed at the end of June. Reference Librarian Tony Greiner has
submitted his resignation and Children's Librarian Louise Meyers will be
retiring at the end of September. Reference desk activity continues to
increase. The library experienced a 6% drop,in Circulation. However, last
year Circulation increased 19%. The Chinese and Japanese Gardens
were among the most popular of Cultural Passes for May. The Friends of
the Library will renew the Cultural Passes program for another year.
WCCLS Funding Formula: There was information and discussion of the funding
formula. Barnes distributed the WCCLS Allocation Phase II information.
CLAB met last week to review additional information in hopes-of gaining a
consensus of the revenue allocation to member libraries. Some libraries
have expressed concerns about the concept of not including service
population figures when calculating the formula. The Oregon Library
Association uses service population as a way to determine the standard.
Tigard has expressed a concern to WCCLS with regards to including
criteria in one aspect of the formula and not in another. The formula
appears to be driven by circulation and collection reimbursement. The
balances paid to libraries for reimbursement will consist of 80% circulation,
10% door counts, 5% reference transactions and 5% Internet stations.
Barnes indicated that some fine-tuning of the formula still needs to be
addressed. In the future, CLAB members will discuss Safety Net and
bringing libraries up to OLA standards.
Request for Reconsideration:
Barnes distributed a letter from Readers Services Manager Kathleen McHarg to a
patron regarding a Request for Reconsideration of two novels written by Mary Doria
Russell. The patron suggested that The Sparrow and Children of God be reclassified to
the Adult collection and removed from the Young Adult collection. A committee of staff
met and read passages of each book and professional journal reviews. It was
determined by the committee that the two books, in fact, should be placed in the Adult
section of the library.
Library Policies Update:
There was no policy update discussion at this meeting.
Library Foundation: Diamond indicated that the Foundation members continue to raise
awareness to the community. A promotional project with Borders is geared for the
future. Diamond asked Board members to help promote the Bricks for Books
campaign.
New Library:
The groundbreaking ceremony took place May 17 and went very well with 150 people
attending. Construction is to begin mid-July. Barnes mentioned that on June 28, there
will be an information booth at the Tigard Farmer's Market to talk about the new library
with the community. Board members are invited to participate. Board discussed briefly
the "Bricks for Books" fundraising campaign. Barnes announced there is scheduled to
be a Web Cam for the public to view construction progress. The New Library Resource
Team will be viewing more samples of interior furnishings in the Fall.
Board Communications: Board discussed the joint meeting with City Council that took
place in May. Board discussed in brief the reduction of library hours.
Other Business:
Barnes announced that Friday, August 22 the library will be closed for the annual Staff
In-Service day. Staff will also undergo training for the Polaris 3.0 upgrade in July.
Barnes mentioned that election of new officers for the Library Board will take place in
July.
Adiournment: It was moved by Chapman, and seconded by Thenell to adjourn the
meeting at 8:18 p.m. Motion passed unanimously.
Next meeting is scheduled for July. 10, 2003.
f t`-
TIGARD LIBRARY BOARD
MINUTES
July 10, 2003
Present: David Chapman, Marvin Diamond and Sue Kasson. Staff: Linda Parker and
Connie Martin.
A formal meeting was not conducted due to the lack of a quorum. Discussion began at
7:15 p.m.
Informal Discussion:
Circulation Manager Linda Parker indicated that Circulation figures were down slightly
from a year ago, but that.June 2002 figures were very high. One factor might be that
videos are now checking out for longer periods. The library has introduced a Bestseller
Collection. These are the most popular titles. These materials can be checked out for
two weeks only, no holds will be allowed and they must be checked out at the library.
Due to various conflicts with scheduling, library staff has cancelled the annual All-Staff
Training Day planned for August 22. Staff will look at having a Staff Day in May 2004.
Staff is conducting interviews for the Young Adult Librarian position. The Sr. Librarian
and 32-hour Librarian positions close July 14. There are over 800 kids signed up for the
Summer Reading program. The Administrative Team (Director Margaret Barnes,
Readers Services Manager Kathleen McHarg, Technical Services Specialist Sandy
Birkner and Circulation Manager Linda Parker) is working on a project plan to transition
to the new library.
Chapman stated that there hasn't been much activity for the New Library Resource
Team. Meetings should pick up in the Fall.
Board discussed the possibility of an August meeting; typically there isn't a meeting in
August due to vacations. Staff will e-mail members regarding an August or September
meeting date.
Discussion concluded at 7:35 p.m.
Next meeting is scheduled for August or September 2003.
If you are unable to attend a Library Board meeting, please contact Margaret Barnes or
Connie Martin at 503-684-6537.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Service-4 .
DATE: September 22, 2003
SUBJECT: Library Monthly Report for June 2003
Personnel: Reference librarian Tony Greiner resigned his position effective June 19.
Circulation staff spent time preparing new opening and closing routines in preparation for
the new reduced open hours that will go into effect July 1.
Technical Services: In June 1,071 items were added to the collection. The average
number of days for items to be cataloged and processed was 34. A total of 879 items
were placed "on order" and 1,684 items were received. 328 bibliographic records were
added to Polaris. The average number of days from order submitted to being placed was
.6. The total number of materials withdrawn from the collection was 1,347.
For the 2002/03 fiscal year the average number of days for cataloging and processing of
all new materials was 30.6 days, only slightly over the goal of 30. The calendar year
average so far is 35 days.
A new Best Sellers collection was ordered and processed during June in order to be
available July 1. These books replace the rentals and will be non-holdable, non-
renewable and circulate for 14 days. 80 books, most new, some former Rentals, were
processed for the collection in June.
Reference Desk: Reference desk interactions for June totaled 5,746. Of these
interactions, 90% were reference questions. This is an increase of 6% from June 2002.
Interlibrary Loan: Tigard received 60 requests for interlibrary loan items in June; total
items filled were 36. Ning Wang has been asked to join the WCCLS Interlibrary Loan
Committee. He has also developed an Excel spreadsheet to assist the librarians in
developing the core collection.
Internet Public Computer Use:
Total hours of public computer use: 2218
Total users: 5982
Timed stations: 14
Circulation: Circulation staff processed 412 intralibrary crates this month; an average of
13.3 crates per day. 61.9% of the holds on the daily hold list were filled, a total of 2,982
items processed to fill holds.
During June 56,265 items were checked out. This is a drop in circulation of 4% from last
June. Sunday continues to be the busiest day in terms of checkouts per hour. Sundays in
}Y
June averaged 253 checkouts per hour. Thursday was the slowest day of the month,
averaging 158 checkouts per hour. Mondays were our second busiest day, with an
average of 211 checkouts per hour.
Renewals accounted for 21% of all checkouts this month. Of these renewals,
approximately 22% were self-renewals, accomplished by patrons using the online catalog.
Community Service: Three individuals performed Community Service hours served in
June for a total of 25.75 hours. Of these three individuals, one was Peer Court and two
were others serving court ordered hours.
Cultural Passes: The passes were used 51 times during the month. The most frequently
used pass this month was the Children's Museum. The library registered 21 new people
for the pass program this month.
Youth Services: Youth Services programming continues to attract many participants.
Fourteen school groups were contacted for a total of 4,120 students and teachers. Part of
the presentation by Youth Services staff included information about Summer Reading.
The theme for Summer Reading this year is: "Read, Explore, Discover" so far a total of
800 children are registered to participate in Summer Reading.
New Library: It is estimated that Hoffman Construction will be on site in July to begin
actual site preparation and construction. The final permits and other coordination efforts
are currently being finalized.
Volunteers: This month volunteers donated 1,057 hours to the Library. This is equivalent
to 6.1 additional FTE. This represents an increase of 6% when compared with 2002 and
an increase of 8% when compared to 2001.
A major volunteer contribution this month was the shifting of the juvenile non-fiction
collection to reside at the end of the adult non-fiction collection. Trish arranged for 19
volunteers to help with this major shifting project. Over 50 hours were contributed by
youth and adult volunteers.
Volunteer Type Number Hours
Regular Volunteers 86 822.00
Youth Services 39 183.50
Boards and Committees* 6 6.00
Friendly Visitors 3 7.00
Other** 6 15.00
Community Service*** 3 24.00
Total 143 1,057.50 = 6.1 FTE
* Board and Committees includes Library Board and New Library Resource
Committee
** Other includes Local History, Homework Center and Adopt-a-Shelf
*** Community Service includes Peer Court, Municipal Court and other county
courts, both adult and youth referrals
WORK INDICATORS JUNE 2003 JUNE 2u�1 JUNE 2001
Circulation
Total (from WCCLS) 56,265 59,071 57,883
(Self-Check machine) 3,176 4,309 N/A
Days of Service 30 30 28
Average Daily Circulation 1,876 1,969 2,067
Hours of Service 291.5 287.5 295
Materials
Circulated per Hour 193 205 196
Increase in Circulation -5% +2.1% +11.5%
Materials Added 1,071 1,649 2,392
Materials Withdrawn 1,347 1,801 751
New Borrowers Registered 315 292 368
Cultural Passes Program 575 (YTD) 483 (YTD) 201 (YTD)
51 (Month) 54 (Month) 17 (Month)
Adult Programs 73 24 31
(Number of sessions) (2) (6) (13)
Preschool Story Time 65 330 78
(Number of Sessions) (1) (8) (4)
Little People Storytime 19 0 0
(Number of Sessions) (1) (0) (0)
Special Programs 495 359 179
(Number of Sessions) (7) (10) (3)
Children's Computer 61 158 113
Word Processors(stand alone) 140 201 348
Internet Access Station Users 5,982 5,297 3,616
Hours of Use 2,218 N/A N/A
Typewriter Users 2 36 26
Visitors
(Gate count -, by 2) 22,606 23,652 21,995
Increase in Visitors -4% +7.5% +12.5%
Fines/Fees Collected $5,030.40 $4,940.79 $4,500.09
Gifts Received $ 0.00 $ 0.00 $ 0.00
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Service$�
DATE: September 22, 2003
SUBJECT: Library Monthly Report for July 2003
Personnel: This month recruitments were conducted for four positions in Readers
Services: Adult Services Senior Librarian, Youth Services Senior Librarian, Youth Adult
Librarian and Librarian. Children's Librarian Louise Meyers has announced her retirement
effective August 29.
Technical Services: In July 1,550 items were added to the collection and 614
bibliographic records were added to Polaris. The average number of days for items to be
cataloged and processed was 30. A total of 780 items were placed "on order" and 469
items were received. The average number of days from order submitted to being placed
was .58. The total number of materials withdrawn from the collection was 1,387.
Reference Desk: Reference desk interactions for July totaled 6,141. Of these
interactions, 84% were reference questions.
Interlibrary Loan: Tigard received 64 requests for interlibrary loan items in July; total
items filled were 40. Ning Wang has developed and interlibrary loan brochure which
explains this service. This brochure will soon be available to the public.
Internet Public Computer Use:
Total hours of public computer use: 2165
Total users: 5669
Timed stations: 17
Circulation: Circulation staff processed 427 intralibrary crates this month; an average of
13.77 crates per day. 69.25% of the holds on the daily hold list were filled, a total of 3,712
items processed to fill holds.
July 1 marked the first day of reduced open hours. Checkouts for July totaled 57,031.
This is down 10.4% from last July's checkouts. 292 new patrons were registered this year,
compared with 273 last year. Monday was the busiest day in terms of checkouts per hour
with an average of 272 checkouts per hour. Sunday was second busiest with 241
checkouts per hour.
Renewals accounted for 18% of all checkouts this month. Of these renewals,
approximately 34% were self-renewals, accomplished by patrons using the online catalog.
Circulation staff has been working hard on improving the shelving process. There is now a
system in place that is designed to ensure the timely shelving of returned materials. It
seems to be working well. The monthly shelving "audit" showed an average of 62% of
books returned, were shelved within 24 hours, a dramatic increase from the previous
month's average of 7%. It has also been very beneficial to have all library staff shelve
books during the week.
Community Service: Seven individuals performed Community Service hours served in
July for a total of 38.5 hours. Of these seven individuals, two were Peer Court and five
were others serving court ordered hours.
Cultural Passes: The passes were used 76 times during the month. Again this month
the most frequently used pass was the Children's Museum. The library registered 29 new
people for the pass program this month.
Youth Services: The Summer Reading Program has over 970 participants. During the
month of July, eight storytimes were held with 426 people attending. A number of other
special programs were held this month including a very special visit by "Reptile Man." A
total of 957 people attended the special programs sponsored by Summer Reading.
Waldo Wednesdays were particularly popular with younger children who searched through
the library collections, looking for Waldo.
New Library: After much anticipation, Hoffman Construction arrived on site in July. The
majority of the month was spent preparing the site in terms of the movement of earth so
actual construction can commence. The weekly project team meetings moved this month
to the construction trailer.
Volunteers: This month volunteers donated 1,218.5 hours to the Library. These hours
represent an additional 7.0 FTE. The Citywide volunteer appreciation picnic was held in
July and attended by many library volunteers.
Volunteer Type Number Hours
Regular Volunteers 84 756.00
Youth Services 49 368.50
Boards and Committees* 3 3.00
Friendly Visitors 4 9.00
Other** 7 20.00
Community Service*** 7 27.00
LDS Service Group 13 35.00
Total 167 1,218.50 = 7.0 FTE
Board and Committees includes Library Board and New Library Resource
Committee
'* Other includes Local History, Homework Center and Adopt-a-Shelf
*** Community Service includes Peer Court, Municipal Court and other county
courts, both adult and youth referrals
F
WORK INDICATORS JULY 2003 JULY 20u,- JULY 2001
Circulation
Total (from WCCLS) 57,031 63,614 59,189
(Self-Check machine) 3,593 4,705 N/A
Days of Service 30 30 27.5
Average Daily Circulation 1,901 2,120 2,152
Hours of Service 262 299 292.5
Materials
Circulated.per Hour 218 213 202
Increase in Circulation -10% +7.5% +17.6%
Materials Added 1,550 1,649 1,645
Materials Withdrawn 1,387 1,801 943
New Borrowers Registered 292 273 351
Cultural Passes Program 76 (YTD) 33 (YTD) 241 (YTD)
76 (Month) 33 (Month) 40 (Month)
Adult Programs 22 21 62
(Number of sessions) (1) (7) (19)
Preschool Story Time 311 478 102
(Number of Sessions) (5) (16) (8)
Little People Storytime 115 0 0
(Number of Sessions) (3) (0) (0)
Special Programs 661 603 841
(Number of Sessions) (14) (3) (19)
Children's Computer 103 210 157
Word Processors(stand alone) 91 238 251
Internet Access Station Users 5,669 6,183 4,102
Hours of Use 2,165 N/A N/A
Typewriter Users 8 59 30
Visitors
(Gate count - by 2) 23,753 26,087 22,554
Increase in Visitors -9% +15.7% +16.9%
Fines/Fees Collected $6,060.58 $5,180.23 $4,727.42
Gifts Received $ 0.00 $ 0.00 $ 0.00
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Services/
DATE: September 22, 2003
SUBJECT: Library Monthly Report for August 2003
Personnel: Ning Wang accepted the 32-hour librarian position in Readers Services.
Kathleen McHarg resigned her position as the Readers Services Division Manger. This
position has been posted. Suzanne Harold has been hired for the Young Adult Librarian
position, Molly Carlisle has been hired as the Children's Librarian and Mary Bush has
been hired as a Senior Librarian. The Senior Library Assistant position which is currently
vacant due to Ning's promotion has been posted. Circulation Assistant Leticia Parga has
announced her resignation. Her last day at the library will be September 30. Leticia has
accepted a position with the Tigard-Tualatin School District. We will all miss Leticia and
truly wish her well in her new position.
Technical Services: In August 1,228 items were added to the collection and 421
bibliographic records were added to Polaris. The average number of days for items to be
cataloged and processed was 21. A total of 527 items were placed "on order" and 640
items were received. The average number of days from order submitted to being placed
was .22. The total number of materials withdrawn from the collection was 1,029.
Reference Desk: Reference desk .interactions for August totaled 4,800. Of these
interactions 4,131 or 86% were reference questions. This is a decrease of 4% in total
service interactions when compared with August 2002.
Internet Public Computer Use:
Total hours of public computer use: 2187
Total users: 5909
Timed stations: 17
The Library continues to experience the freezing of eight of the workstations on a regular
basis. Network Services has determined that the problem is tied to a software conflict that
developed when WCCLS modified SAM (the timing software). Tigard is the only library
experiencing this problem.
Circulation: Circulation staff processed 434 intralibrary crates this month; an average of
14 crates per day. Approximately 65% of the holds on the daily hold list were filled, a total
of 2,975 items processed to fill holds.
During August 53,218 items were checked out. This is a drop in circulation of 10.87%
from last August. This drop in circulation is due in part to the reduction of open hours that
was implemented in July. However, Sunday's remain an extremely popular day. The
average checkout per hour on Sunday was 252 items. Average checkouts per hour for
the entire month were about 203 items per hour.
Renewals accounted for 18% of all checkouts this month. Of these renewals,
approximately 31% were self-renewals, accomplished by patrons using the online catalog.
Community Service: Five individuals performed Community Service hours served in
August for a total of 73.5 hours. Of these five individuals, two were Peer Court and three
were others serving court ordered hours.
Cultural Passes: The passes were used 81 times—the highest use since August of
2002. The Children's Museum was again the most popular pass this month with 19 uses.
The library registered 41 new people for the pass program this month.
New Library: Hoffman Construction and various sub-contractors are working fast and
furious on the new library. This month the City Council received an update on the project
and will be updated again in September. Currently, the project is on time and within the
established budget. As a result of bids coming in lower than originally projected, the
project team has reviewed various alternates which will now be able to be restored to the
project. Alternates to be restored to the project include: additional casework in the staff
areas, tile on all the walls in the public bathrooms, additional security features, a water
fountain in the children's room, enhancements to the Community Meeting Room and the
"Walker Duct System" on the first floor. These alternates add both quality and
functionality to the new library.
The library, through the efforts of Paula Walker, continues to update our community about
the new library. The newest addition to the various methods we are using to update the
public is the photo gallery on the webpage. This gallery is updated on a regular basis with
the latest photos of activity on the site.
Volunteers: This month volunteers donated 1,213 hours to the Library. This is equivalent
to an additional 7.0 FTE. These hours represent an approximate increase of 1.2% when
compared with 2002. Summer Youth volunteering was completed this month; over 18
young people volunteered at the library this summer. Some of these youth volunteers will
continue to volunteer in the fall while others will be leaving for college.
Volunteer Type Number Hours
Regular Volunteers 82 768.00
Youth Services 52 349.00
Boards and Committees* 0 0.00
Friendly Visitors 5 9.50
Other** 6 12.00
Community Service*** 5 74.50
Total 150 1,213.00 = 7.0 FTE
* Board and Committees includes Library Board and New Library Resource
Committee
** Other includes Local History, Homework Center and Adopt-a-Shelf
*** Community Service includes Peer Court, Municipal Court and other county
courts, both adult and youth referrals
WORK INDICATORS AUGUST 2003 AUGUST ;_,u02 AUGUST 2001
Circulation
Total (from WCCLS) 53,218 59,711 59,293
(Self-Check machine) 3,162 3,794 3,259
Days of Service 31 30 31***
Average Daily Circulation 1,717 1,990 1,913***
Hours of Service 262.5 295 310.5
Materials
Circulated per Hour 203 202 191
Increase in Circulation -10.9% +4%* +19%***
Materials Added 1,228 1,314 1,546
Materials Withdrawn 1,029 1,393 924
New Borrowers Registered 281 284 327
Cultural Passes Program 157 (YTD) 123 (YTD**) 295 (YTD)
81 (Month) 90 (Month) 52 (Month)
Adult Programs 60 5 34
(Number of sessions) (1) (4) (15)
Preschool Story Time 44 140 29
(Number of Sessions) (1) (2) (3)
Little People Storytime 85 0 0
(Number of Sessions) (2) (0) (0)
Special Programs 330 888 1,118
(Number of Sessions) (7) (9) (14)
Children's Computer 111 132 188
Word Processors(stand alone) 89 148 286
Internet Access Station Users 5,909 5,424 4,020
Hours of Use 2,187 N/A N/A
Typewriter Users 7 27 42
Visitors
(Gate count - by 2) 22,580 24,321 24,514
Increase in Visitors -7% +3%* +17%
Fines/Fees Collected $5,400.21 $4,365.82 $5,160.79
Gifts Received $ 0.00 $ 0.00 $ 0.00
Increase was tabulated by using daily average not total count,as library was closed one day for Staff In-Service.
Fiscal Year 2002-2003.
"' Used different days of service formula.
WASHINGTON COUNTY
cooperative Library Services
Formula-Weighting.Factor-Input�Area:
Reimbursable Circulation ! FY08-09
Volumes Added -
Collection Expenditures ;Direct;E?eimb`
Full Service FacilityWeekly Hrs Open
nterne
n I
It Public Access Technology 1 5.0%
AduWl uth Program Attendance i 0.0%
-_.____......�__._...._....nc_
Service Population 0.0% x,J2/,owe pl
- , ,Mlnlmum Growtti�p ietl
Refere_nce_Transactions
Door Counts '10.0%
'Now' Payrrients %" aComparison ;Adjustment of WCCLS Safety Net Program
Formula ,;Received; n Increase(ilecrease� Members Cost to'Remaining Adjusted Relffib'u`�sement
Library 2008-09 200748 KepfWhole -Members Reimbursement Witl but t evy
Banks „� _477, $ _ 16,236 - 14.44%1 $ - I �$, 128,713 1 $ 72,998
��$_ 128,713 .$ '1;12;
_.__ $ 5,676,854 $ '5,160`;797. 516,057 10.00% — t _.- _--�
Beaverton 5,676,854 ; $ 3,032,303
Cedar Mill $ 3,445,391 .'$_,.3,035;74.1" 409,650 13.49%� - 3,445,391 i $ 1,634,632
Cornelius $ 176,080 149;800 26,280 17.54% - i 176,080 1 $ 271,879
Forest Grove _�_ 749,024-.,,'$____,'-704,,,356 _ 44,66�-- - 749,024-1-t* 417,340
GardenGHome $ 535,071 $;>�-L _57672° - 707983 -- 14.30%° __.__..._. .-__. ... . ...._ .._.___
$ ° I i 535,071 ' $ 244,541
$ 5,654,244 , $ .. _._..__._.L. .__._-..__.._.
5,654,244 : $ 2,671,622
Tha dood $ 2,494,364$ 2989;1.79;' ---229,683 23.22%1_.__.____._-.._.___._ _.1,218,862 ! $ 581,623
Isoro
_--
230,538 10.18/° - 2,494,364 • 1,260,745
263,825:,
Tualatin_ $_ 1,324,995 ;'$- 1;126;926; 198,068 17.58% - i 9
-} _. __.._ __.____._._........_..__-__ _.._.....____..__._....-_...-_._.._._.,---..._._.. 1,324,995 i $ 625,24
West Slope - ! $ 607,795 $'- 553;26Q --- 54,526 9.86% - 4 607,795 $ 304,848
Totals $ 22,011,394 $,.19',479,110 i $ 2,532,284 13.00%1 $ - $ - : $ 22,011,394 : $ 11,117,779
Allocation Available: $:'22,011,394
9/11/2003Agenda9l Summary Analysis
WASHINGTON COUNTY
Cooperative Library Services
T-
=M=RMMMMMM
Summary
Interim New Percentage Min.Growth-im "w"i '" cPercentage `
�10W, �Yp
m
an D
Formula 'Formula Change Make-Up pm R,7,4'!
r
'r
liz
-orn
AVF
Library 2004-05 2008-09 from 2004-05 Total =2008-09"
I V
R
72,998 $ 72,998 0.00%
Banks $ 92,709 $ 128,713 38.84% $ 33,672
deaverton %
3,783,923 $ 5,676,854 50.03% $ 65,392 $ 2,599,699 $ 3,032,303 16.64
Cedar2,070,495 $ 3,445,391 66.40% $ 1,459,546 $ 1,634,632 12.06%
Mill $
.............
Cornelius $ 114,190 $ 176,080 54.20% $ 42,800 98,982 $ 271,879 174.67%
Forest Grove 1'7,"2.222_ 0-.-0-,-0
5 46,231 37.88% $ 340 $ 417,340
Garden Home 264,198 $ 535,071 102.53% $ 21,424 $ 204,248 $ 244,541 19.73%
Hillsboro 2 $ 5,654,244 61.71% $ 2,533,365 $ 2,671,622 5.46%
___J__0_1-,_9_,8 4-
41�e 46��,7�j 862 151.97% $ $ $ 581,623
Tigard 1,441,809 $ 2,494,364 73.00% $ $ 1,081,595 $ 1,260,745 16.5 6 61,
Tualatin 804,352 $ 1,324,995 64.73% $ 36,565 $ 569,123 $ 625,249 9.86%
West Slope-
404,848 $ 607795 50.130/10 $ - $ 303,720 $ 304 0/c
848 0.37
Totals $ 13,500,000 $ 22,011:394 63.05%1 $ 199,554 $ 9,642,600 $ 11,117,779 15.30%
0.228%
9/11/2003Agenda9l Summary Analysis
WASHINGTON COUNTY
Cooperative Library Services
, . :z ,
Formula`Weighting-Factor]nput'Area. - ~;
Reimbursable Circulation FY07-08
T __.. ...._.. '
Volumes Added --�� %
1��� ..,. €'0:0
Collection Expenditures Direct Reimb` .
F_ull_Service Facility Weekly Hrs Open "_ ,"0"0%
Internet_Public_Access Technology _ x`5:0%
Adu1W6_Llth Program Attendance `:`0:0% 10
_
Service Population_ 1 0.0% 1 2jryUGr1 G�cwt °ppll2d
Reference_Transa_ctions „ 1 _ 5.0%°
Door Counts 7i_- 10:0%/°
;New- .Rayments "> , °.Com arlsoh'_:;_, Adjustment of WCCLS Safety Net Program
Formula: Received rn Increase(decrease)' Members Cost to Remaining Adjusted Reimbursement
, ur
Library 2007 08 - 2006-07�. $}_.` ` -% 'Kept Whole Members Reimbursement .'WrfhoU"'
Banks t' $ 112,477 I`$ 'C98'1736:. $ 13,741 13.9_2%1 $ - ; $ 112,477 $ 72,998
. ...
Beaverton 1 $ 5,160,797 $ 4,668,859 - 491,939 5,160,797 $ 2,960,457
Cedar Mill 3,035,741 $ ,2;646;287_ 389,454 ' 14.72%1 - 3,035,741 $ 1,595,021
Cornelius $ 149,800 '_$_'__""T3"4"-1379 5 15,421 11.48/0, - 149,800 $ 164,655
o
:
J_
Forest Grove ( $ 704,356 $ 658,31,7 j 46,039 1 6.99%i 704,356 $ 417,340
o
r nom H 676 _ 4`316 81 360 22.96/0 435,676 223,456
Ga de e 43 5 ''.,35
Hillsboro 1 $ 4,947,062 $ 4;377,060=1 02 13.02/oi
4,9 702- 47,062 $ 2,56 ,8
_.__. __....._ _.__.._ _ 570,0 ._— —. -_----._.__4-.-_--._ .___._..._._...-67,8_
Sherwood _._____ ._° - 989,179 $ 531,169
Ti and $.._-.. 989,179 1 $795;1,74 Y_ _._.__..___.-_-._5
_._.. _--.-_ $« 2,263,825 j $ ' 2,043,508' 220,31 -
F. 7.�—.-.------17.26/0l �= 2,263,825 $ 1,250,152
Tualatin 961,04_2 ; 16_5,884 _ 1,126,926 $ 603,402
WestSlo e" -- ; $ 553,269 ' $ 500,471 1 _.__.._52,798 1 - 10.55/°i __.._; 553,269 $ 303,720
Totals $ 19,479,110 $,17,238,150 ; $ 2,240,960 ; 13.00%' $ !, $ 19,479,110 $ 10,690,172
Allocation Available: $ 19,479,110
9/11/2003Agenda9l Summary Analysis
'. WASHINGTON COUNTY
Cooperative Library Services
Interim;Formn. Forecasted;Pmts.Based on'the_Modified
_'Ac ual Budgeted'"" Fo'rmuta That inciuiles,Dooi'Counts;and
'for' _ " ;Dir`ect Reimbursement.of CollectiowExpense
_Library: ;_2003. 2004 ` 2005 200T
� .
Banks $ 73,735 °$a, :73,735.. $ 92,709 1 $ 94,563 $ 98,736
Beaverton j 2,948,570 , '; :";2;625;958 3,783,923 7 3,859,601 4_,6_68,859
Cedar 2,346,877
z Mill 1,658,166 .. 1`,`,4;74;289.1 2,070,495 2,646,287
_ _ .._
Cornelius I 99,982 : 99;982" 114,190 116,474 134,379
Forest Grove 449,905 421 2,2
555- 543,231 6159 658,317
_
Garden Home j 206,31_1 206;31`1, 264,198 320,733 35' 316
_�... — _._. _._._
Hillsboro 2,887,366 2,558955 3,496,512 i _ 4,091,250 4,377,060
-�-- 441 359 646 559 795,174
Sherwood � 318,211 �305;035 483 733 � �-_-_-__rv"_ 043,508
Tigard 1,237,470 1,092,520" _1,441,809 1 1,766,156 2
-Y _._._ _
Tualatin 574,8721 574;872 _ 942198 961,042
WestSlo e**ry 376,782 j:; . 306;788 ;— 404,848 I 458,331 1 500,471
Totals $ 10,831,370 ;.$ '9;740;000 1 $ 13,500,000 j $ 15,255,000 1 $ 17,238,150
Actual,Budgeted,and Estimated Future Total Payments to Members
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$ 2003 2004 2005 2006 2007
Amount $10,831,370 $9,740,000 $13,500,000 $15,255,000 $17,238,150
9/11/2003Agenda915ummary Analysis
WASHINOTON COUNTY
Cooperative Ubrary Services
Formula,Weighting'Factor.lnput'A"rea . ..
Reimbursable Circulation �;:;� `,'_ .." 70 0% Interim Formula Adopted by CLAB
Volumes
n dded FY03-04
it I�v ;5:0%
Full Service Facility Weekly Hrs_Open " 5`0%
�._._...._._ ' �:
Internet Public Access Technology5:0%
Adult/Youth Program Attendance 25%
__...._....__._..�__ _
Service Population_____
Reference Transactions �2:5%
.,,Interim Payments Com arison.of 03=04to.02-03 One-time Comparison after adjustment
Formula ReceivedAir _ ,Inc"r`ease(dec�ease) r_ Adjustment Increase(decrease)
Library 2003-04. -" =2002=03 3; '"'s:�.;t$ ,3°. �, :":'`�::`s�_:;%;m for 03-04*1 $
-, 2,948,570 $ 322,612 ' 10.94% $ 73,735 1 0.00%
Banks i$_ 90,891 I, :;` .
Beaverton 2,625,958 ` " ( ) /oi 2,625,958 (322,612)1 -10.94/0
__._...__._ __ I_. _.� ____.... ._ _._( ) _ -...___.._.a-I_. L.__._._)"1 -11.09%
111,555 449;905.---_ — 28,350 - ---6.30% _.._____.._....-421,555 28,350 -_
Comeliusl 1111,951 699,982 ^^ C81,969) - 11rv97/o �- 1,474,289 99,982- _(83,877) 0.00%
Forest Grove -6.30%
Garden Home 227,7351 31`1
0
I 6, 21,424 � 10.38/0 206 311 � 0.00%
Hillsboro _ 2,475,548 �� 2,887,366 (411,818_, „14.26/0 2,558,955 (328,411) - -11.37/°
Sherwood _305035 _ 31821i1.I (13176); T-4.14%� __...._... 305,035 (13 176): _- .__.-4.14%
_2,5 -11.71
_ .__.r._.........
_.
Tualatin 607,730 ! 574,872 ” (144,950) -11.71%j""" 1,09,___ (144,950)1 __...._.___'11.71%
Tlgard 1,092520 1;237470
1 32,858 I 5.72% 574,872 0.00%
_..........__...�..__._..,_.___. .....___._ 1 .__..� ___" ___..........__....._. ._.-.. _.%
West Slope** I 306,788 376,782' 69,994 i -18.58%1__306,788 ; 69,994 ! -18.58%
Totals ; $ 9,740,000 $ 10,831,370 1 $ (1,091,370)1 -10.08%i $ 9,740,000 ! $ (1,091,370); -10.08%
Allocation Available: $, 9,740,000
*Per CLAB,on December 4,2002,a one-year adjustment,for the 2003-04 fiscal,will be made whereby no library will receive more than received
in the 2002-03 fiscal year. Any amount allocated to a library through the Enhanced Formula that exceeds that library's 2002-03 payment will be
used to reduce the City of Hillsboro loss. **West Slope expects to receive a fire insurance adjustment to offset lost circulation revenue.
9/11/2003Agendag 1 Summary Analysis
WASHINGTON COUNTY
.. Cooperative Library Services
Formula Weighting Factor Input Area Proposed New Formula - DRAFT
Reimbursable Circulation _ i 8_0.0% FY04-05
Volumes Added ; 0.0% Transition Year from Old to New Formulas
Collection Expenditures D_ir_e_ct Reimb.
Full Service Facility Weekly Hrs Open_1 0.0%
Internet Public Access Technology _ 5.0%
Adult/Youth--Program Attendance 0.0%
- - - - - -
° Minimi m Growfl A lied
Service Population 0.0% �1.C 2;%_
Reference Transactions 5.09/6
- -- --
Door Counts 10.0%
SHOU.LDHAVE
New -.Payments Com arison Adjustment of WCCLS Safety Net Program
Formula Received in Increase(decrease) Members JCost to Remaining Adjusted Reimbursement
Library 2004-05 "�'' 2003-04 $ % Kept Whole Members Reimbursement WithoutjL`evy
B_e_averton 3,794,445 F2,625 958:" $ (10,753)1_ -11.83%; 12,571 92,709 $ 72,998
Banks_ __ _$ 80,138 I $ „ 90,89,1 _
- 3 1,168,487 44.50%1 -_-. ; (10,522)1 3,783,923 $ 2,599,699
Cedar Mill 2,076,253 1"3:-.1,474,289 601,964 ! 40.83%, - (5,75.7); 2,070,495 $ 1,459,546
Cornelius 89,797 I, 4T' r -
11k�951 (22,154)' 19.79/°; 24,393 114,190 $ 98,982
- - ° -
Forest Grove 544,741 -' 421:,555 1.23,186 29.22%: (1,511 543,231 $ 417,340
Garden Home _ 264,932 i 22735 37,197 16.33%
(735)i 264,198 $ 204,248
- - - ---- ----
Hillsboro 3,506_,23.5 !i4"o`:2,558,955�i 947,280 37.02% - (9,723); 3,496,512 $ 2,533,365
_..- - ^-_ _305,035 1 180,043`_ ..a - - 1 . - 483,733 $ 301,984
Tualatin od 1 806588 '.^v A 692T720 -_ __-- 198 859 I 32.72%1' - (2,239) 1,441,809 $ 1,081,595
353,266 West Sloe • -- - 405,974 :. ._ -- - ----{ -- °I - - '- ) - 804,352 $ 569,123
• ! '306;788.1 99,186 , 32.33%1 - 1,126 I 404,848 $ 303,720
Totals ! $ 13,500,000 $ 9,823,407 1 $ 3,676,593 I 37.43% $ 36,964 $ (36,964)1 $ 13,500,000 $ 9,642,600
Allocation Available: $ 13,500,000
9/11/2003Agenda9-10-03 proposed new Reimbursement Formula 04-05-sept.2003Summary Analysis
WASHINGTON COUNTY
Coo rafive Library SErviccs
Form ula=Weighting-Factorrinput,Atea; '�;,-::
_ _
Reimbursable Circulation FY05-06
_. �,, �- �����j80i0%
f
Volumes Added 0:0%
Collection Expenditures DirecttRReimb':..'
Full Service Facility Weekly Hrs Open I . OA%
Internet Public Access Technology
Adult/Youth Pro ram Attendance
Service Po ulation0:0%
__ _ 02/o nmurGowtppled
Reference Transactions I 5t0%° °
Door Counts _ 1 100..0%
New Payments - '-Com adson�:.' Adjustmerit of WCUS Safety Net Program
Ve:. ;. ,..., �:
Increase decrease 'Members Cost to-Remainin Adjusted merit
Formula Recei d..m ;( ) g � Raei`inbut=se
Library ;,2005-06 2004.05 >• ,., ,$, :KeptWhole Members Reimbursement � Without,Le
Banks I $ 90,617 i,$ _92;709',l_$„ 2,091 _-2.26_%I $ 3,946 _ $ _94,_563 _$ 72,998
,
_ _�o_�$._ $_.._.._-___.._.__..._._15,90013,85
Beaverton 3,794,209 3,783;923� 10,286 0.27/o $ 65,392 3,859,601 $ 2,599,699
Cedar Mill 2 362 777 2,070 495 292,282 14.12/0 6,877 $ 1,484,104
_..__ _._._......___.. _..__.._._.__..__ _( ...-_ )
0
Cornelws
110,036 .-T141,190 4 154 -3.64 6 438 4
/° 116 47 98 982
s
Foret Grove 616,407 543;231' ; 73,176 I 13.47%°1 $ $ (4,148 _612,259 $ 417,340
_.. _..__..._-_.....__..--._,..._ __.. ..............
_..____. _.- ) _
Garden Home 322,906 264 198 58,708 ' 22
2 2 % $ 17
_ . _ _ _..-._. _ _ ..__.._. _ _.._ _..2(- 73 320,733 $ 208,152
Hillsboro 4,118,969 3,496,512 622,457 ! . _17.80%1 $ $ _ (27,719)'. 4,091,250 $ 2,556,340
Sherwood 650,940 483,733 i 167,207 34.57%i�$ $ (4 381)! - 646,559 $� 403,453
_._ . 483,_...,_ __._.._ ° __._.___.._......_.__ . .._..-..._..... ........ _...
Tigard _. .__.._ .. 1,778,122 1,441,809 I 336,312 1 23,33/0 $ „$„ (11,966)i „ 1,766,156 $ 1,135,476
.... - ... . .
Tualatin ! 948,581 804-;352 ! 144,230 1 3%1 $ $ (6,384) 942,198 $ 603,402
West Slope** 1 461,436 404;848 56,588 ' 13.98%1 $ - ' $ (3,105)1 458,331 $ 303,720
Totals $ 15,255,000 ! $ 13,500,000 i $ 1,755,000 . 13.00%1 $ 75,775 i $ (75,775)1 $ 15,255,000 $ 9,883,665
FY03-04 Make- Banks $ 17,156
Allocation Available: $ 15,255,000 Up Payments Cornelius 11,969
Garden Home 21,424
Tualatin 32,858
$ 83,407
911112003Agenda9l Summary Analysis
r
WASHINGTON COUNTY
a Coo rafive Library S£rviC£S
FormulaWeighting Factor Input Area;'
Volumes abl ede Circulation I.. 80-06/o FY06-07
__._..,.�.._._._...___..___._ _ _.�----- _.. w
Collection Expenditures Direct Reimb
Full Service Facility Weekly Hrs Open 0:0%
Internet Public Access Technology _ 5;O%
AdulUYouth Pf�rzm Attendance 0;0%
Service Population
p �1i.02. . if�lmum$,,Grr�wtAp lied
a.acua+ 'nxr�A�r..�.r Lw:bm^•,^ ..,ue : .
Reference Transactions 0%
Door Counts i 10:0%
NewPayments Com arison':- Adjustment of WCCLS Safety Net Program
.Formula - Received;inIncrease(decr�ease): Members CosttoRemaining Adjusted Reiinburse,riien`t
Library =2006=07 _2005=06 w,,; :, $ % _ K60t Whole Members Reimbursement ':aWithout -6ftl
Banks I $ 98,758 j:$ ='`:94;563` $ 4,195 1 $ - $ (22); $_.._..._.__._98,736 $ 72,998„
Beaverton I 4669,922 1 ,- =;3;859;601 810,321 20.99%I - ._$ (1,06 : „ „ „4,668,859 $ 2,830,941
Cedar Mill 2,646,890 I 2;346;877 300,013 12.78/0� $ (603)1 2,646 287 $ 1,499,619
Cornelius _ 134,410 1 11.6;474 i 17,936— 15.40% - $ (31)l 134,379 $ 112,526
Forest Grove l 658 467 612,259 46,209 7.55%� $ 150 658,317 $ 417,340
Garden Home 354,397 1 320,733 33,664 10.50%' ( $ (81). 354,316 $ 208,152
_.._._._.___.-.....r_- _ ............._.....__.___..._.__._-___ ._.___.._. - ....._..._ _
_.. .. ..
Hillsboro I 4,378,057 4;091;250 286,807 7.01%; $ (997 i 4,377,060 $ 2,556,340
Sherwood I 6 5
795,355_ 64 , 5_91 148,796 _201%I
_ _ 3._ _ - $ (181)j__......__._..__795,174 $ 465,416
Ti ard_�— 1,766;156 i� 277,818 2,043,508 $ 1,208,560
o 08i
Tualatin 957,334 .942;1;98:1 15,13 1 61/.I $ 3,7 961,042 $ 603,402
West Slo e*' 500,585 458,33.1<'! 42,255 I 9.22%! i $ 114 500,471 $ 303,720
Totals $ 17,238,150 $-•15,255;000 1 $ 1,983,150 I 13.00%1 $ 3,708 1 $ (3,708): $ 17,238,150 1 $ 10,279,012
Allocation Available: :$ 17,238,150
9/11/2003Agenda9lSummary Analysis
Collection Development Policy
I Mission Statement
II Purpose of the Collection Development Policy
III Responsibility for Collection Development
IV Objectives of Collection Development
V General criteria for selection
VI Collection Maintenance
VII Gifts
VIII Reconsideration of Library Materials
IX Limits on the Collection
X Policy Implementation, Evaluation and Revision
I MISSION STATEMENT:
To provide a current, responsive collection of library materials to meet the needs
and interests of the diverse and growing Tigard community.
II PURPOSE OF THE COLLECTION DEVELOPMENT POLICY:
The purpose of this collection development policy is to establish the guidelines
for the selection of materials in the Library's collection. Its intent is to develop
the collection to reflect the needs and interests of a diverse community and to
establish a plan for the selection of materials. Specific information regarding the
library's collection and guidelines for acquisition of materials is contained in the
Collection Development Procedures Manual.
III RESPONSIBILITY FOR COLLECTION DEVELOPMENT:
The Library Board has the authority to determine the selection and acquisition
policy. Final responsibility for selection of materials rests with the Library
Director, who may delegate some or all of the selection to professional staff. Any
staff member or citizen may submit suggestions for purchase of materials;
professional staff will consider these suggestions on a regular basis according to
the selection criteria.
IV OBJECTIVES OF COLLECTION DEVELOPMENT
The library will acquire, organize, make available and encourage the use of all
media that:
- contributes constructively to the individual's awareness of self and
community while providing insight into a wide range of human and social
conditions and various cultural heritages
- encourages informational self education
- meets the informational and recreational needs of the entire community
- stimulates thoughtful participation in the affairs of the community, the state,
the nation, and the world
;5
gives access to a variety of opinions on matters of current interest
- assists the individual to grow intellectually and culturally
- reflects minority opinions as well as those of the majority. r
V. GENERAL PRINCIPLES AND CRITERIA FOR SELECTION:
The library's collection is essentially a popular and informational one. It
exists to serve the recreational, educational and self-help needs of the library's
patrons. Multiple copies of titles may be purchased as determined by popular
demand. The library will not attempt to create a research collection, but will
select basic, representative works in most subject areas. Additionally,
although an effort will be made to collect popular works by local authors, no
attempt will be made to develop a comprehensive local author collection.
Materials acquired will be selected on the basis of the following criteria.
1. Current and anticipated needs and interests of the public.
2. Accuracy of content.
3. Timeliness of information
4. Author's, artist's or publisher's qualifications and/or reputation.
5. Evaluations in review media.
6. Contribution to diversity or breadth of collections.
7. Presentation of unique or controversial points of view.
8. Receipt of or nomination for major awards or prizes
9. Quality of production
These selection standards also apply to materials received as gifts or donations.
The Tigard Public Library endorses the material selection principles contained in
the following statements of principles adopted by the American Library
Association:
A. The Library Bill of Rights
B. The Freedom to Read statement
C. The Freedom to View statement
D. Free Access to Libraries by Minors
E. Economic Barriers to Information Access
VI. COLLECTION MAINTENANCE:
Materials which are no longer useful in light of stated objectives of the library
will be systematically withdrawn from the collection according to accepted
professional practices.
Withdrawn items will be disposed of by one of the following means:
A. Gifts to other libraries
B. Book sales for Friends of the Library
C. Recycling
D. Discarding
VII GIFTS:
The Library will accept monetary donations and gifts of material with the
understanding that gifts of materials will be added to the collection only if they
meet the same standards of value required of materials purchased by the Library.
Gift materials not meeting those standards, i.e., those that are out of date,
unneeded duplicates of items already owned, or those in a form unsuitable for
library use, may be given to other organizations, sold, exchanged, or discarded.
Ultimate responsibility for inclusion of materials in the library collection lies with
the library director or his/her designated representative. Contributions of
materials are deductible for income tax purposes to the extent allowed by law.
Appraisal remains the responsibility of the donor.
When a monetary donation for materials is made, it will be determined whether
the gift is designated for a certain item or general category. Patrons who provide
donations to be used for acquiring materials are requested to permit library staff to
select specific titles which may meet the wishes of the donor, satisfy selection
criteria, and are appropriate for the general public.
VIII RECONSIDERATION OF LIBRARY MATERIALS
As the Library strives to provide books and other materials for the interest,
information, and enlightenment of all people in the community,there may be
disagreements on the merit of various items. Therefore, the following procedures
will apply in responding to complaints:
A. Recognizing that citizens have the right to question Library decisions,
the Library staff will first try to determine the basis of the individual's
request.
1. If the individual is seeking information about why the item has
been selected, the matter will be handled informally by a
professional librarian. Such a request is an opportunity to
explain the mission of the Library and the guarantee of our
freedom to read under the First Amendment to the U.S.
Constitution.
2. If the individual objects to the material being available and
wishes to have the material removed from the Library or
relocated within the Library, then he or she will be furnished
with the "Request for Reconsideration of Library Materials"
Form, which must be filled out completely before the item will
be reconsidered. The material under question will remain in
the active collection until a final decision is made.
i
B. A committee of three staff members, consisting of one staff member
from Readers Services, the Manager of Readers Services, and an
additional Management group representative, will review the item in
question to determine the Reconsideration Request form. This review will
be initiated within 10 days of the receipt of the Reconsideration Request
form. After their review, the Manager of Readers Services will
communicate the response of the committee to the individual making the
Reconsideration Request.
C. If the individual wishes to contest this committee's decision, a
committee consisting of one member of the Tigard Library Board, one
staff member from Reader's Services, and one staff member from the
library Management group will then consider the comments on the form
and examine the item in question. The committee will seek reviews of the
item in question and determine whether it conforms to the guidelines as
stated in the Collection Development Procedures Manual. This review
will be initiated within 10 days of receipt of the requestor's appeal for
reconsideration of the item in question, and must be completed within 60
days. Based on the written recommendation of the committee, the Library
Director will decide whether to retain, withdraw,restrict or relocate the
material in question and will provide a written response giving the reasons
for the decision.
D. If the individual inquiring wishes to contest the Library Director's
decision, the Library Director will forward the "Request for
Reconsideration of Library Materials" form to the Tigard Library Board as
an agenda item for its next regularly scheduled meeting. The Library
Director will also arrange for the questioner to be invited to attend the
meeting. The Board will consider the requester's statement and the
Library Director's recommendation. The Library Board will make its
decision based on the policy as stated in the Collection Development
Policy in the Tigard Public Library Policies and Procedures Manual, and
the Collection Development Procedures Manual.
E. If the questioner contests the Library Board's decision, the Library
Director will forward the "Request for Reconsideration of Library
Materials" form to the Tigard City Manager.
IX LIMITS ON THE COLLECTION
Due to various constraints of budget, space, limited audience, and other
limitations, the Library is not able to collect many of the following items:
A. Textbooks: Elementary through college, unless the title fills a specific
need, and information on a particular subject is not otherwise
available.
B. Microform formats: Exceptions include a limited number of local
newspaper titles, the Tigard Times backfile, and locally produced
Tigard-area genealogical information.
C. Government documents: Exceptions include the Tigard City Council
proceedings, the Oregon Revised Statutes, and similar items of high
demand or importance.
D. In-depth research and/or retrospective works.
E. Foreign language: Except for items such as instructional materials and
cassettes, texts, and dictionaries, which may be collected, and for
materials filling the need of specific user groups within the Library
community.
X POLICY IMPLEMENTATION, EVALUATION AND REVISION:
The Library Director and the Library Board members will review the
Tigard Public Library Collection Development Policy every other year
beginning in fiscal year 2003-04.
APPENDICES:
A. Library Bill of Rights.
B. The Freedom to Read statement
C. The Freedom to View statement
D. Free Access to Libraries by Minors
E. Economic Barriers to Information Access
F. Request for Library Material Reconsideration Form
Adopted by the Tigard Library Board ?
Request for Reconsideration of Materials Form
Date
1. Name
Telephone
Address
2. Individual represents self organization
3. Title (please include author or call number if possible):
4. What is your concern about this material? Please be specific: list pages or
sections:
5. Did you read, hear, or see the entire content?
6. Have you read any reviews of this material?
7. Have you had a chance to see the Tigard Public Library Collection
Development Policy?
8. Do you have suggestions for materials to be included in the collection to
provide other viewpoints?
9. Additional comments:
10. Your comments will be reviewed by library administrators and you will
receive a written response. Please note: Your comments are public records,
however, your name, address and phone number will be kept confidential.
Signature
Collection Development Policy
I Mission Statement
II Purpose of the Collection Development Policy
III Responsibility for Collection Development
IV Objectives of Collection Development
V General PFneiples of celeetio ^riteria for selection
VI Collection Maintenance
VII Gifts
VIII Reconsideration of Library Materials
IX Limits on the Collection
X Policy Implementation, Evaluation and Revision
I MISSION STATEMENT:
To provide a current, responsive collection of library materials to meet the needs
and interests of the diverse and growing Tigard community.
II PURPOSE OF THE COLLECTION DEVELOPMENT POLICY:
The purpose of this collection development policy is to establish the guidelines
for the selection of materials in the Library's collection. Its intent is to develop
the collection to reflect the needs and interests of a diverse community and to
establish a plan for the selection of materials. The paliey establishes soloed;,,
assessing the demand for- ,
r-ec-Featienal, and hister4e.,1 items and .,,,t;.,;,-,.,ting the f„t,,,-e needs of'pat-8. o
Specific information regarding the library's collection and guidelines for
acquisition of materials is contained in the Collection Development Procedures
Manual.
III RESPONSIBILITY FOR COLLECTION DEVELOPMENT:
The Library Board has the authority to determine the selection and acquisition
policy. Final responsibility for selection of materials rests with the Library
Director, with r-espoiasibility blob.,+a,l t„ the pr-efessienallib-aria, st.,ff_who may
delegate some or all of the selection to professional staff. Any staff member or
citizen may submit suggestions for purchase of materials; professional staff will
consider these suggestions on a regular basis according to the selection criteria.
IV Objectives of Collection Development
The library will acquire, organize, make available and encourage the use of all
media that:
- contributes constructively to the individual's awareness of self and
community while providing insight into a wide range of human and social
conditions and various cultural heritages
- encourages informational self education
- meets the informational and recreational needs of the entire community
- stimulates thoughtful participation in the affairs of the community, the
state, the nation, and the world
- gives access to a variety of opinions on matters of current interest
- assists the individual to grow intellectually and culturally
- reflects minority opinions as well as those of the majority.
V. GENERAL PRINCIPLES OF SELECTION AND CRITERIA FOR
SELECTION.
Pr-efessienal sta9*411,,;,fixpretieal-limitatiefts of udget-and-space use
the fell b pies as guiQelines iei selan�libf: f-j,ffi.-Aer-ials-
A. f''e to.,,per-a-n,•., c. R,,;fieaa a o.,-perm ,le t:.slue
a�vvcsae`T
C2. AtAker-ity of aut4ef
L'. pFiee fefl:,.,t and ease of use
}^ Availability ofi .,to .,ls else.,4,er-e ki the 1., .,l afe
G. P apulaf"QGTiSa l
T 1 +' + 1 + t t4, .l f t4 +., libr- ' 71
m�cxcocxxrb zxxccccxxuxozvzrrccc cno xxcc� crcrxe eoriarrisrr�xx�oxai� '
attempt te zfind irrtiearic�icnTd4rcz -arc-trro best s e for-evaluating
,
,
autha's-e�Epei4ise-en toe suet;as well as toe eefiteiit, 4544, &.fmat. and
value$f t49-r9fk—D r fesivinirstaff�2�e8rti�aiyzi3�e�1 -based an
z-therr
1 1ab f T; rd tizs' interests, and librns refessionnl
kHe-wledge. 14a eN,,er-, ntitle gears en a bestseller-list and there
4. +. + ' 0 .,.1 tke eekfnay be SejerteEl , ri+l, ,„t ., faver-able
xeN4L-w- '- 1 --+- .1- ,a Lee4k Alitieipated to be bestseller n be pureh oil
dee tb v'hiGh
The library's collection is essentially a popular and informational one. It
exists to serve the recreational, educational and self-help needs of the
library's patrons. Multiple copies of titles maybe purchased as determined
by popular demand. The library will not attempt to create a research
collection, but will select basic, representative works in most subject areas.
Additionally, although an effort will be made to collect popular works by
local authors, no attempt will be made to develop a comprehensive local
author collection.
Materials acquired will be selected on the basis of the following criteria.
1. Current and anticipated needs and interests of the public.
2. Accuracy of content.
3. Timeliness of information
4. Author's, artist's or publisher's qualifications and/or reputation.
S. Evaluations in review media.
6. Contribution to diversity or breadth of collections.
7. Presentation of unique or controversial points of view.
8. Receipt of or nomination for major awards or prices
9. Quality of production
These selection standards also apply to materials received as gifts or donations.
The Tigard Public Library endorses the material selection principles contained in
the following statements of principles adopted by the American Library
Association:
A. The Library Bill of Rights
B. The Freedom to Read statement
C. The Freedom to View statement
D. Free Access to Libraries by Minors
E. Economic Barriers to Information Access
VI. COLLECTION MAINTENANCE:
IIAIT-ilil-P- -A SA-lid GE)F-0 GE)Peretien-iii;- _A1111 afeas is a given, euffeney is a majer- eliallefige
in maintaining an of er-Cave- n•• ccl eelleetien. Te traFd tliat ead, the libr-a y
maii:Aaiv,s an aeti;.e rebs..4witl,drawals lased en the elimi„ntien e f eutdated
mate,-inl (items ne 1.-fige,-i ,l
eeerl A- e f inter-est as ider .,
nea by n latiex
b
resoidT;Rieeded dtipkeateS, a.,d < ef fflldtilatOd eepies) Greq eRff eeifeula4iear
7 eemmunity 7
atithe ff e an e*eeptie as are ala s7 rd wipmer-sand items i-,
tat_hf:eeeiva_� o
ed r-eeuffnt interest ever-the .
Materials which are no longer useful in light of stated objectives of the library
will be systematically withdrawn from the collection according to accepted
professional practices.
Withdrawn items will be disposed of by one of the following means:
A. Gifts to other libraries
B. Book sales for Friends of the Library
C. Recycling
D. Discarding
VII GIFTS:
The Library will accept monetary donations and gifts of material with the
understanding that gifts of materials will be added to the collection only if they
meet the same standards of value required of materials purchased by the Library.
Gift materials not meeting those standards, i.e., those that are out of date,
unneeded duplicates of items already owned, or those in a form unsuitable for
library use, may be given to other organizations, sold, exchanged, or discarded
(Reference Materials Donation Guidelines). Ultimate responsibility for
inclusion of materials in the library collection lies with the library director or
his/her designated representative. Contributions of materials are deductible for
income tax purposes to the extent allowed by law. Appraisal remains the
responsibility of the donor.
When a monetary donation for materials is made, it will be determined whether
the gift is designated for a certain item or general category. The funds will be
used aeeeFdingly within the 1idel„es of the Gelleetie Developmefft Pokey and
the needs of the T ;h,- eello^tion.. trons who provide donations to be used for
acquiring materials are requested to permit library staff to select specific titles
which may meet the wishes of the donor, satisfy selection criteria, and are
appropriate for the general public.
VIII RECONSIDERATION OF LIBRARY MATERIALS
As the Library strives to provide books and other materials for the interest,
information, and enlightenment of all people in the community, there may be
disagreements on the merit of various items. Therefore, the following procedures
will apply in responding to complaints:
A. Recognizing that citizens have the right to question Library decisions,
the Library staff will first try to determine the basis of the individual's
request.
1. If the individual is seeking information about why the item has
been selected, the matter will be handled informally by a
professional librarian. Such a request is an opportunity to
explain the mission of the Library and the guarantee of our
freedom to read under the First Amendment to the U.S.
Constitution.
2. If the individual objects to the material being available and
wishes to have the material removed from the Library or
relocated within the Library, then he or she will be furnished
with the "Request for Reconsideration of Library Materials"
Form, which must be filled out completely before the item will
be reconsidered. The material under question will remain in
the active collection until a final decision is made.
B. A committee consisting of three staff members, consisting of one
staff member from Readers Services, the Manager of Readers Services,
and a staff member from Library Administration, will review the item in
question to determine the Reconsideration Request form. This review
will be initiated within 10 days of the receipt of the Reconsideration
Request form. After their review, the Manager of Readers Services will
communicate the response of the committee to the individual making the
Reconsideration Request.
C. If the individual wishes to contest this committee's decision, a
committee consisting of one member of the Tigard Library Board, one
staff member from Reader's Services, and one staff member from Library
Administration will then consider the comments on the form and examine
the item in question. The committee will seek reviews of the item in
question and determine whether it conforms to the guidelines as stated in
the "Pese.Eiptions oft e Galleea^„ and guidelines f Seto^.;^„ by n,ea"
rrrthe ivziwtie-n-Dery ed-oprment Pr-eeedures seetion of the -r;g.,r r ib-
Pelie es and Pr-eeedur-es Manual. Collection Development Procedures
Manual. This review will be initiated within 10 days of receipt of the
requestor's appeal for reconsideration of the item in question, and must be
completed within 60 days. Based on the written recommendation of the
committee, the Library Director will decide whether to retain, withdraw,
restrict or relocate the material in question and will provide a written
response giving the reasons for the decision.
1. If the individual inquiring wishes to contest the Library Director's
decision, the Library Director will forward the "Request for
Reconsideration of Library Materials" form to the Tigard Library
Board as an agenda item for its next regularly scheduled meeting.
The Library Director will also arrange for the questioner to be
invited to attend the meeting. The Board will consider the
requester's statement and the Library Director's recommendation.
The Library Board will make its decision based on the policy as
stated in the Collection Development Policy in the Tigard Public
Library Policies and Procedures Manual, and the "Pere iptia" ^r
the Gelleetion and Guidelines for Seleetien, byTa^ =o
r^iiaetie Peyelo .meat n,-aeedi es seetien nd the Collection
Development Procedures Manual.
2. If the questioner contests the Library Board's decision, the Library
Director will forward the "Request for Reconsideration of Library
Materials"Form to the Tigard City Manager.
IX LIMITS ON THE COLLECTION
Due to various constraints of budget, space, limited audience, and other
limitations, the Library is not able to collect many of the following items:
A. Textbooks: Elementary through college, unless the title fills a specific
need, and information on a particular subject is not otherwise
available.
B. Microform formats: Exceptions include a limited number of local
newspaper titles, the Tigard Times backfile, and locally produced
Tigard genealogical information.
C. Government documents: Exceptions include the Tigard City Council
proceedings, the Oregon Revised Statutes, and similar items of high
demand or importance.
D. In-depth research and/or retrospective works.
E. Foreign language: Except for items such as instructional materials and
cassettes, texts, and dictionaries, which may be collected, and for
materials filling the need of specific user groups within the Library
community.
F. Videos with the NC-17 or X rating.
X POLICY IMPLEMENTATION,EVALUATION AND REVISION:
The Library Director and the Library Board members will review the
Tigard Public Library Collection Development Policy every other year
beginning in the year-2001.fiscal year 2003-04.
APPENDICES:
A. Library Bill of Rights.
B. The Freedom to Read statement
C. The Freedom to View statement
D. Free Access to Libraries by Minors
E. Economic Barriers to Information Access
F. Request for Library Material Reconsideration Form
Adopted by the Tigard Library Board ?
Suggested alternative to the existing Request for Reconsideration of Materials
form
Request for Reconsideration of Materials Form
Date
1. Name
Telephone Address
2. Individual represents self organization
3. Title (please include author or call number if possible):
4. What is your concern about this material? Please be specific: list pages or
sections:
5. Did you read, hear, or see the entire content?
6. Have you read any reviews of this material?
7. Have you had a chance to see the Tigard Public Library Collection
Development Policy?
8. Do you have suggestions for materials to be included in the collection to
provide other viewpoints?
9. Additional comments:
10. Your comments will be reviewed by library administrators and you will
receive a written response. Please note: Your comments are public records,
however, your name, address and phone number will be kept confidential.
Signature
MATERIALS DONATION GUIDELINES
Do you have books,videos, compacts discs, or tapes that you wish to donate to your
library? The staff appreciates your interest in helping to stretch our budget dollars and
add to your community's resources. Here are some guidelines to help you when
donating.
1. ONLY materials in good to excellent condition can be accepted. NO soiled, torn,
worn, moldy, or damp materials can be accepted.
2. The library reserves the right to decide what to do with your donations. We may
decide to: add them to the library's collection; put them in the Friends of the Library
Book Sale; or donate them to another library or organization.
3. No magazines can be accepted, principally due to space limitations.
4. NO textbooks, encyclopedia sets, or videos with the NR-17 or X rating will be
accepted.
5. The library can give you a receipt for tax purposes, but cannot put a dollar valuation
on your donation.
6. The library may occasionally be unable to accept donations because of limited storage
space. It is always best to call ahead! Please call 503-684-6537.
Thank you for your interest in donating to the library and enriching your community
resources.
Book Donation Alternatives
If the books you have to donate do not match the criteria for the books that Tigard Public
Library is seeking, consider one of the following alternatives for giving:
American Cancer Society 503-684-9060
Note: Accepts almost all books for Thrift Shop sale. Call for drop off information.
Goodwill Industries 503-624-8570
Note: Accepts almost all books for resale in Goodwill stores. Call for drop off
information.
Tigard Public Library Exhibit and Display Policy
(old, revised 2002)
The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the
Library offer a means for public expression by individuals and groups in the community
as well as enrich the Library by allowing it to serve in a community forum role. The
purpose of this policy is to provide fair and consistent standards for the use of exhibit
areas in the Library, thus ensuring appropriate use of these spaces in a manner that is
consistent with the library's other service objectives. The Library welcomes the use of
the display areas by the public, with priority given to the residents of Tigard in cases of
date conflicts.
The Tigard Public Library is committed to following guidelines for display set out in the
Library Bill of Rights written by the American Library Association. In particular, Article I
of the Library Bill of Rights states, "Materials should not be excluded because of the
origin, background, or views of those contributing to their creation." Article 11 of the
Library Bill of Rights states, "Materials should not be proscribed or removed because of
partisan or doctrinal disapproval." Article IV maintains that exhibit space should be
made available "on an equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use."
I. Display Policy and Purpose
A. The Library functions as an intellectual and cultural resource for the
community. Displays are a means through which the public can visually
share experiences, appreciate special interests, and exchange
information.
B. When not being used to promote library-related or City of Tigard activities
or services, display and exhibit spaces are available to community groups
engaged in educational, cultural, intellectual or charitable activities and will
be provided on an equitable basis to any such group which goes through
the application process. The library reserves the right to designate and
limit space, size, and location of displays or exhibits.
C. Exhibit areas are accessible on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use. Those
who object to or disagree with the content of any exhibit are entitled to
submit their own exhibit, which will be judged according to the policies
established by the Library.
D. The Library will not act as an agent for the exhibitor. Artists are
encouraged to post a statement about their work, but price tags or the
posting of price lists are not permitted.
E. In general, the library does not accept commercial notices for any group
unless they have a special educational, informational, or cultural value to
the community. The library does not accept any materials being offered
for sale to the public unless the proceeds are intended to directly benefit
the library.
I:\L.IB\Library Polices and Procedures\Exhibit Display Polciy and Forms\Exhibit and Display Policy.doc
r,
F. Display areas include but are not limited to:
1. Puett Room
2. Wall Space above large print books
3. Display Case
No exhibits may be mounted by the public outside of the exhibit area defined in
this policy, as they may interfere with other library operations and public safety,
and present a cluttered appearance. For example, no exhibits or displays may
be mounted from columns or from the ceiling.
II. Display Guidelines
A. Displays are accepted at the sole discretion of the Staff Contact Person
and/or the Library Director. They should be designed as expressions of
culture, have educational value, and promote the use of the Library.
B. The Library has the right to review the materials before the exhibit is set
up. The library will not accept displays, exhibits, posters, etc. which are
judged either illegal, offensive or inappropriate for a public library setting
(i.e. one that is free and open to persons of all ages). Exhibits/displays of
a polemic or discriminatory nature will be refused. The decision of the
Library Director may be appealed to the Tigard Library Board. The
decision of the Library Board may be appealed to the City Council.
C. Displays and exhibits will be accepted as long as they do not interfere with
the daily conduct of library business and as long as it is made clear that
the library does not necessarily endorse.their contents or points of view.
Displays and exhibits will be approved and scheduled as space permits.
The sponsoring group or individual is responsible for creating the display,
setting it up according to schedule, and removing- it before the next
scheduled display or exhibit.
D. The fact that an organization or person is permitted the use of a Library
exhibit area does not in any way constitute an endorsement by the Library
of their policies or beliefs and no claim to that effect may be used in
advertising.
IALIB\Library Polices and Procedures\Exhibit Display Polciy and Forms\Exhibit and Display Policy.doc
Y
Tigard Public Library Exhibit and Display Procedures
I. Display Procedures
A. Persons interested in using a display space at the Tigard Public
Library first need to fill out a "Display Application". This form can be
picked up in the library lobby, at the circulation desk or found on the
Library WEB site. A copy of the library's policy will accompany the
application for applicant's perusal.
B. Displays will be for a proscribed time with the owner supervising
installation and removal.
C. The City of Tigard (Library) will not be responsible for any damage
or theft that may occur during exhibitor transport, setup or removal
of exhibit.
D. Limited exhibit space should be taken into consideration when
making application to display works of art and craft.
E. The Library has one illuminated, lockable glass display case. The
dimensions of the display area are 3 feet wide x 3 feet deep x 2 feet
high. Exhibitors wishing to use this case must contact Circulation
Desk staff to obtain a key to unlock the cases. Exhibitors are
responsible for locking the case after installation and dismantling,
and returning the keys to the Circulation Desk staff. These cases
have proven to be ideal for the display of collectible items, jewelry,
and pottery.
F. All exhibit scheduling is coordinated by the Display Coordinator.
Library exhibit areas are available to the public on a first come, first
served basis, and are available to individuals and groups if the
Library has not previously scheduled the use of those exhibit
spaces. Library sponsored exhibits and displays will have priority.
G. It is not the intent of the Library to provide permanent or continuous
exhibit space to a specific individual or group. Up to two exhibits
may be scheduled at one time.
H. Reservations for exhibit areas may be made up to three months in
advance.
I. Exhibits normally are scheduled on a one month basis, from the
first day to the last day of each month.
J. Exhibit areas will be available only if a reservation application is
made in advance. Applications must be made in writing using the
Library's Exhibit Area Reservation Application. The Exhibit Area
Reservation Application may be obtained from the Library Lobby,
the Circulation Desk or from the Tigard Library WEB site.
Completed application forms may be returned to the Circulation
desk.
K. Displays must conform to the space restrictions of the assigned
areas and be securely affixed to display surfaces.
I:\LIB\Library Polices and Procedures\Exhiblt Display Polciy and Forms\Exllibit and Display Policy.doc
II. Installation and Removal of Exhibits
A. Responsibility for setting up and dismantling exhibits lies with the
exhibitor. The exhibitor will supply all tools and other materials
needed for the exhibit.
B. Exhibitors are asked to be respectful of the multipurpose
community use of the Library; thus conversations and noise should
be kept to a minimum. Exhibits are to be installed with all
deliberate speed. Entrances and aisles may not be obstructed.
C. Exhibitors may not move any existing exhibit or library materials
during the installation of their exhibit.
D. Individuals or groups using the Library's exhibit spaces may not
install their work prior to the date on which their space reservation
begins. They may not mount their artwork in a manner that defaces
the space provided. The gallery walls are designed so that two-
dimensional exhibit pieces may be hung from metal mounts. Such
works may also be attached to the wall surfaces using push pins.
E. Damages to the premises, equipment, or furnishings as a result of
exhibitor use will be charged to the individual or group responsible.
The exhibitor or organization and its members, jointly and severally,
assume and shall bear full responsibility for loss of, or injury or
damage to, any property of the Tigard Public Library as shall be
caused or inflicted by the using individual or organization.
F. Groups and individuals using the exhibit areas are responsible for
basic clean up and returning the space to order.
G. It is appropriate for exhibit owners to visit the exhibit space in the
Libraryperiodically during the time it is on display to assure that no
portions of the exhibit have fallen to. the floor or have otherwise
become unkempt.
H. Each exhibitor will supply and display descriptive information to
describe the purpose, title, and ownership of the exhibit.
I. All displays shall be set up and removed on the assigned dates with
supervision by the Display Coordinator.
J. The Library does not have space for storage of the property of
exhibitors in the Library building; therefore, artists are asked to
deliver and pick up art work according to the dates established in
advance. Insurance covering the value of the exhibit will be the
responsibility of the displaying artist. The artist will sign a
disclaimer releasing the Library from all responsibility prior to the
display of the works. See attached Display Agreement.
III. Responsibility for Loss or Damage
A. Each approved exhibitor will supply a complete inventory of the
exhibit and the reasonable estimated value of each item.
I:\LIB\Library Polices and ProceduresTxhibit Display Polciy and Fo=\Exhibit and Display Policy.doc
B. Items on display in the library enjoy the same security as the library
collection and equipment; the glass display cases are locked, but
irreplaceable items or items of great value should not be included in
a display.
IV. Cancellation of Exhibits
The Library Director and Library Board reserve the right to cancel any exhibit
should conditions or situations, such as a unique exhibit opportunity or
unforeseen need, warrant such action. If an exhibit is canceled, the exhibitor will
have the right to display their exhibit again, for the full duration of the exhibit time
originally scheduled, at the earliest convenience of the exhibitor and the Library.
Adopted by the Tigard Public Library Board January 17, 2002
L•UBTibrary Polices and Procedures\Exhibit Display Polciy and Forms\Exhibit and Display Policy.doc
TIGARD PUBLIC LIBRARY
POSTING AND DISTRIBUTION OF MATERIALS POLICY
The Library will post and display for distribution information concerning activities in the
community and public announcements of general interest to the community as space
permits and according to the following guidelines:
• Nothing may be posted, displayed or removed except by permission of authorized
library staff. Postings and materials for display must be submitted to the Staff
Contact Person for consideration. Items will remain posted at the discretion of the
staff and subject to limitations of space.
• The only postings permitted on the entrance doors are those that provide information
about the library.
• Posters are limited to a maximum size of 14" x 17".
• Advertising by private commercial enterprises or commercial notices will not be
accepted. Posters or notices with price charges.for lectures, concerts, or other
cultural or educational events may be accepted at the library staffs discretion. Lost
and found ads, want ads, and other notices of a "classified" nature will not be.
accepted.
• No political postings or materials for distribution that solicit a vote for or against a
particular candidate or issue will be accepted. Materials of a non-partisan nature,
that educate the public are permitted.
• Announcements of group religious activities may be accepted, but not those of
individual congregations or churches.
• Persons are strictly forbidden from distributing literature, circulating or posting
petitions, or soliciting funds in the library building.
• Rejections of materials for posting or display may be appealed to the Tigard Library
Board.
• Posting or display of materials does not imply endorsement by the library.
Adopted by the Tigard Public Library Board January 17, 2002
IALIB\Library Polices and Procedures\Postings Policy and Procedures\postings policy.doc
SB 2/27/03
TIGARD PUBLIC LIBRARY
POSTINGS AND DISTRIBUTION OF MATERIALS PROCEDURES
• Areas available for posting include, but are not necessarily limited to, the
Lobby and the bulletin boards behind the Electronic Resource Center. Areas
for display of materials for distribution include, but are not necessarily limited
to, the display shelves in the Lobby.
• Posters and materials for distribution must be submitted to the designated
Staff Contact Person for approval.
• The Staff Contact Person will examine the materials and make a decision as
to whether or not they are appropriate for display. Decisions will be based
upon the Library Posting and Distribution of Materials Policy and the
availability of space.
• The Staff Contact Person will post or display approved materials. Materials
that are not approved will be discarded. The Staff Contact Person will remove
materials as they become outdated.
• Rejection of materials may be appealed first to the Library Director. The
decision of the Library Director may be appealed to the Tigard Library Board.
I:\LIB\Library Polices and Procedures\Postings Policy and Procedures\postings procedures.doc
SB 2/27/03
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and
ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest,
information and enlightenment of all people of the community the library
serves. Materials should not be excluded because of the origin,
background or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of
view on current and historical issues. Materials should not be proscribed
or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their
responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with
resisting abridgment of free expression and free access to ideas.
V. A person's right to use a library should not be denied or abridged because
of origin, age, background or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the
public they serve should make such facilities available on an equitable
basis, regardless of the beliefs or affiliations of individuals or groups
requesting their use.
Adopted June 18, 1948.
Amended February 2, 1961, and January 23, 1980,
inclusion of"age" reaffirmed January 23, 1996,
by the ALA Council.
Endorsed and reaffirmed by the Tigard Public Library Board, September 19, 2002
FREEDOM TO READ
The freedom to read is essential to our democracy. It is under attack. Private groups
and public authorities in various parts of the country are working to remove books from
sale, to censor textbooks, to label "controversial" books, to distribute lists of
"objectionable" books or authors, and to purge libraries. These actions apparently rise
from a view that our national tradition of free expression is no longer valid; that censorship
and suppression are needed to avoid the subversion of politics and the corruption of
morals. We, as citizens devoted to the use of books and as librarians and publishers
responsible for disseminating them, wish to assert the public interest in the preservation
of the freedom to read.
We are deeply concerned about these attempts at suppression. Most such attempts
rests on a denial of the fundamental premise of democracy: that the ordinary citizen, by
exercising his critical judgement, will accept the good and reject the bad. The censors,
public and private, assume that they should determine what is good and what is bad for
their fellow citizens.
We trust Americans to recognize propaganda, and to reject obscenity. We do not believe
they need the help of censors to assist them in this task. We do not believe they are
prepared to sacrifice their heritage of a free press in order to be "protected' against what
others think may be bad for them. We believe they still favor free enterprise in ideas and
expression.
We are aware, of course, that books are not alone in being subjected to efforts at
suppression. We are aware that these efforts are related to a larger pattern of pressures
being brought against education, the press, films, radio, and television. The problem is
not only one of actual censorship. The shadow of fear cast by these pressures leads, we
suspect, to an even larger voluntary curtailment of expression of those who seek to avoid
controversy.
Such pressure toward conformity is perhaps natural to a time of uneasy change or
pervading fear. Especially, when so many of our apprehensions are directed against an
idealcgy, the expression of a dissident idea becomes a thing feared in itself, and we tend
to move against it as against a hostile deed, with suppression.
And yet suppression is never more dangerous than in such time of social tension.
Freedom has given the United States the elasticity to endure strain. Freedom keeps open
the path of novel and creative solutions, and enables change to come by choice. Every
silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and
resilience of our society and leaves it the less able to deal with stress.
FREEDOM TO READ - 1
Now as always in our history, books are among our greatest instruments of freedom.
They are almost the only means for making generally available ideas or-manners of
expression that can initially command only a small audience. They are the natural
medium for the new idea and the untried voice from which come the original contributions
to social growth. They are essential to the extended discussion which serious thought
requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and
a creative culture. We believe that these pressures towards conformity present the
danger of limiting the range and variety of inquiry and expression on which our
democracy and our culture depend. We believe that every American community must
jealously guard the freedom to publish and to circulate; in order to preserve its own
freedom to read. We believe that_publishers and librarians have a profound responsibility
to give validity to that freedom to read by making it possible for the readers to choose
freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free men will
stand firm on these constitutional guarantees of essential rights and will exercise the
responsibilities that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest
diversity of views and expressions, including those which are unorthodox or
unpopular with the majority. Creative thought is by definition new, and what is new
is different. The bearer of every new thought is a rebel until his idea is refined and
tested. Totalitarian systems attempt to maintain themselves in power by the
ruthless suppression of any concept which challenges the established orthodoxy.
The power of a democratic system to adapt to change is vastly strengthened by
the freedom of its citizens to choose widely from among conflicting opinions
offered freely to them. To stifle every nonconformist idea at birth would mark the
end of the democratic process. Furthermore, only through the constant activity of
weighing and selecting can the democratic mind attain the strength demanded by
times like these. We need to know not only what we believe but why we believe
it.
2. Publishers and librarians do not need to endorse every idea or presentation
contained in the books they make available. It would conflict with the public
interest for them to establish their own political, moral, and aesthetic views as the
sole standard for determining what books should be published or circulated.
FREEDOM TO READ - 2
Publishers and librarians serve the educational process by helping to make
available knowledge and ideas required for the growth of the mind and the
increase of learning. They do not foster education by imposing as mentors the
patterns of their own thought. The people should have the freedom to read and
consider a broader range of ideas than those that may be held by any single
librarian or publisher or government or church. It is wrong that what one man can
read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to determine the
acceptability of a book solely on the basis of the personal history or the political
affiliations of the author.
A book should be judged as a book. No art or literature can flourish if it is to be
measured by the political views or private fives of its creators. No society of free
men can flourish which draws up lists of writers to whom it will not listen, whatever
they may have to say.
4. The present laws dealing with obscenity should be vigorously enforced. Beyond
that, there is no place in our society for extra-legal efforts to coerce the taste of
others, to confine adults to the reading matter deemed suitable for adolescents,
or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern literature is shocking. But is not much of life itself
shocking?- We cut off literature at the source if we prevent serious artists from
dealing with the stuff of life. Parents and teachers have a responsibility to prepare
the young to meet the diversity of experiences in life to which they will,be exposed,
as they have a responsibility to help them learn to think critically for themselves.
These are affirmative responsibilities, not to be discharged simply by preventing
them from reading works for which they are not yet prepared. In these matters
tastes differ, and taste cannot be legislated; nor can machinery be devised which
will suit the demands of one group without limiting the freedom of others. We
deplore the catering to the immature, the retarded or the maladjusted taste. But
those concerned with freedom have the responsibility of seeing to it that each
individual book or publication, whatever its contents, price or method of
distribution, is dealt with in accordance with due process of law.
5. It is not in the public interest to force a reader to accept with any book the
prejudgment of a label characterizing the book or author as subversive or
dangerous.
The idea of labeling presupposes the existence of individuals or groups with
wisdom to determine by authority what is good or bad for the citizen. It
FREEDOM TO READ - 3
presupposes that each individual must be directed in making up his mind about
the ideas he examines. But Americans do not need others to do their thinking for
them.
6. It is the responsibility of publishers and librarians, as guardians of the people's
freedom to read, to contest encroachments upon that freedom by individuals or
groups seeking to impose their own standards or tastes upon the community at
large.
it is inevitable in the give and take of the democratic process that the political, the
moral, or the aesthetic concepts of an individual or group will occasionally collide
with those of another individual or group. In a free society each individual is free
to determine what it will recommend to its freely associated members. But no
group has the right to take the law into its own hands, and to impose its own
concept of politics or morality upon other members of a democratic society.
Freedom is no freedom if it is accorded only to the accepted and the inoffensive.
7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality of thought and
expression. By the exercise of this affirmative responsibility, bookmen can
demonstrate that the answer to a bad book is a good one, the answer to a bad
idea is a good one.
The freedom to read is of little consequence when expended on the trivial; it is
frustrated when the reader cannot obtain matter fit for his purpose. What is
needed is not only the absence of restraint, but the positive provision of
opportunity for the people to read the best that has been thought and said. Books
are the major channel by which the intellectual inheritance is handed down, and
the principal means of its testing and growth. The defense of their freedom and
integrity, and the enlargement of their service to society, requires of all bookmen
the utmost of their faculties, and deserves of all citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake
out a lofty claim for the value of books. We do so because we believe that they are
good, possessed of enormous variety and usefulness, worthy of cherishing and keeping
free. We realize that the application of these propositions may mean the dissemination
of ideas and manners of expression that are repugnant to many persons. We do not
state these propositions in the comfortable belief that what people read is unimportant.
We believe rather that what people read is deeply important; that ideas can be
dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom
itself is a dangerous way of life, but it is ours.
FREEDOM TO READ - 4
Adopted June 25, 1953, by the ALA Council.
Endorsed by:
American Library Association Council, June 25, 1953
American Book Publishers Council, Board of Directors, June 18, 1953
Subsequently Endorsed by:
American Booksellers Association, Board of Directors
Book Manufacturers' Institute, Board of Directors
National Education Association, Commission for the Defense of Democracy
through Education
FREEDOM TO READ - 5
� • - �. � "��n��,p�p�. vI�t� t,l 4��� 1.�f.
slTE }{ai6vs cfA ds RMP,
rax baa! yr � aFt.rkt �t ix r a ttiYi1tp�a "
r J tits e 75'� s ,�y �z F o+ C+ {
-� F� � !� �,T r t: r ,$.z,x.—�, A�`� r
.:1A _ (qq` F t Y Y f 4 <z
f �"► r € €� ,Y �� . �� €k€� �, xr e [ t° � its '� � a k�€
• ['^8 o E i aFu(` �'
f .f^4i +^ 4 .�S F "l:iwf ,}'°Y 't�'t''Ft
y v a 4ye »rS ' zR "� y T r a 1 ` ,4r t7r 1 E. da.
• g G X38 i � 3�E �@ @ � ` Eli r 64 ;ey sN46
,•.t P V f EL '� I' tF 6 j3j 1 _ t s 9 t� q
iC
• �4 a�'t � g� 3`fi444n3a'b�btrdS' 4'�
1 f- s4.rci �' tl F3. rt r F' r IF sa L b m I'
Esa & ^� fi& l iFv T�€y �,� a't -�°»t..SE�z"'.l' ..
�.. y a""
� s :
.*'"- �.A� a'wt 'S �'� °.� yi-
c r� `S.��i 4m' r`'t•�,1y -'a_v' �' L � .,.ti �<t f` !E� g 1 � t�, a'31r�'t�.� Jxn €:3+171
m
area.
7. Internet access is open to patrons of all ages. The Library cannot
control the Internet and cannot be held responsible for its
content. Parents are responsible for their child's access to the
Internet; children 10 years or younger must be accompanied by
a parent or guardian (ORS 163.545). Any restriction of a child's
or young adult's access to the Internet is the responsibility of the
parent or guardian.
Eff MMMI OEM==
S. Tigard public library provides access to a printer from the
MMEEMM workstations. Copies are 10 cents per
sheet. Please keep in mind that information printed from a-ff
TRe,mlet 51M workstation is not private and can be
viewed by other patrons and staff.
9. Unacceptable behavior that may result in the loss of Timet
ffifunifim= privileges include:
-- Internet access for purposes which violate U.S., state or local
laws;
-- Making unauthorized copies of copyrighted or licensed
software or data;
-- Tampering with the settings of any computer;
Any person who refuses to comply with these directions will be
asked to leave the Library premises. Law enforcement officials
may be called to enforce compliance with such a request.
Adopted by the Tigard Public Library Board July 12, 2001
w
Tigard Public Library Internet Rules
Posted April 2002.
To enable the largest number of people to obtain
the maximum benefit from these information
facilities, certain rules are in effect. The Tigard
Public Library reserves the right to modify these
rules at any time. Rule changes will be posted.
1. Internet users are expected to have a basic
knowledge of how to operate a computer. Library
staff can only provide limited assistance.
2. You must sign up to use the Internet. Sign-up is
for one hour maximum per day per person. An
exception is made if terminals are available and no
one is waiting. You must be prepared to surrender
immediately if a new user signs up for the
terminal. This sign up may be made one day in
advance. Sign-up sheets are provided near the
Reference Desk. Three workstations are reserved
for short-term (15 minute) use only.
3. Patrons are expected to be mindful and respectful
of the rights of other patrons and to respect staff,
library rules and library equipment.
4. The settings on each computer are fixed for
general use. Please do not attempt to alter any
computer settings. Individuals who tamper with
these settings will be asked to leave the computer
area.
5. Internet access is open to patrons of all ages. The
Library cannot control the Internet and cannot be
held responsible for its content. Parents are
responsible for their child's access to the Internet;
children 10 years or younger must be
accompanied by a parent or guardian (ORS
163.545). Any restriction of a child's or young
adult's access to the Internet is the responsibility
of the parent or guardian. There is a filter on one
computer that blocks out selected Internet sites.
6. Tigard public library provides access to a printer
from the Internet workstations. Copies are 10
cents per sheet. Please keep in mind that
information printed from an Internet workstation
is not private and can be viewed by other patrons
and staff.
7. Unacceptable behavior that may result in the loss
of Internet privileges include:
-- Internet access for purposes which violate U.S.,
state or local laws;
-- Making unauthorized copies of copyrighted or
licensed software or data;
-- Tampering with the settings of any computer;
-- Tampering with the sign-up sheets.
Any person who refuses to comply with these
directions will be asked to leave the Library
premises. Law enforcement officials may be
called to enforce compliance with such a
request.
Adopted by the Tigard Public Library Board