03/14/2002 - Packet i
AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MARCH 14, 2002 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Braun
2. ROLL CALL: BRAUN_ CHAPMAN DIAMOND KASSON_
LAWTON SMITH THENELL
3. Approve Minutes of February 14, 2002. Braun
4. Agenda Additions and Deletions. Braun
5. Call to the Public. Braun
6. Friends of the Library Report. Burgess
7. Monthly Report for February 2002. Barnes
8. Circulation Statistics. Barnes
9. CLAB/LDB Report. Barnes
10. Library Construction Committee. Chapman
11. Presentation to City Council. All
12. Board Communications. All
(Reports from Board members on community and citizen activities)
13. Other Business.
14. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
h:\docs\conn i e\I i b-a
TIGARD LIBRARY BOARD
MINUTES
February 14, 2002
Call to Order: 7:05 p.m., by Chair, Anne Braun.
Roll Call: Anne Braun, David Chapman, Marvin Diamond, Sue Kasson, Jeff Lawton,
Jane Smith and Jan Thenell. Staff: Margaret Barnes and Connie Martin.
Minutes: Chapman moved to approve and accept the minutes of January 17, seconded
by Diamond. Motion passed unanimously.
Agenda Additions and Deletions: None.
Call to the Public: Mark Mahon introduced himself as the Chair for the Citizens for a
New Tigard Library; the political action committee that is promoting the library bond
measure.
Introduction of Sandra Thorne. Circulation Supervisor: Barnes introduced Circulation
Supervisor Sandra Thorne. Thorne has worked at the Tigard Library for 11 years and
works primarily the evening and weekend shifts. Thorne indicated that since she was a
child she had wanted to work in libraries. Her employment at the Tigard Library began
when the library was .located on Main Street. Thorne's main duties include the day to
day interactions and functions of the Circulation department. Thorne stated she has
participated in many library events outside of her job duties.
Introduction of Eva Calcagno, Manager of Washington County Cooperative Library
Services: Barnes introduced Eva Calcagno, Director of the, Washington County
Cooperative Library Services (WCCLS). Calcagno talked about the services each
member library receives and distributed a handout outlining the overall operation and
purpose of WCCLS. Calcagno highlighted the WCCLS Mission Statement, key points
of the Mission Statement, history and timeline, structure and advisory boards. The
handout outlined the three main functions of WCCLS: primary funding source for public
library service, provides support to member libraries and provides direct service to
special populations such as outreach efforts. The handout also highlighted what the
role of each library is in the Cooperative, where WCCLS funding comes from, funding
since Ballot Measures 47/50, future funding and what the proposed levy would do or
provide.
Friends of the Library Report: No report was given this month.
Resorts: January Monthly Report: Circulation was the highest it has ever been with
60,647 cires.; a 15 percent increase from January 2001. The Library has
recently hired a temporary ILL assistant. The Library will begin the
interview process for the Young Adult Librarian position. Barnes stated
that January was a very active month. Friday Night Music events in
January and February were very popular. The Library conducted the
annual survey this month. The results of the survey will be shared with
the Board in March.
Barnes announced that the Library Board's annual joint meeting with
Council will be March 19 at 7:15 p.m. Barnes indicated that the School
District will be giving a presentation on their proposed school bond
measure to Council at 6:30 p.m. and that the Board is invited to attend.
Board discussed what they might want to present to Council.
Library Foundation:
Diamond mentioned that since the Foundation changed their meeting dates to the
second and fourth Tuesdays, a citizen was present and gave their input. The
Foundation is planning future events. More information at the next meeting.
New Tigard Library Construction Committee:
The Site Master Plan Community Meeting is scheduled for Tuesday, March 5 at
7:00 p.m. At this meeting, citizens will be invited to discuss their views and ideas about
the area surrounding the proposed new library. The model is touring around town. It
will be at Washington Square Mall on Saturday, February 23 and again on Saturday,
April 27. The Library worked with Tualatin Valley Cable Access to develop a 30-minute
video about the library, past, present and future. The video will be available soon.
Board Communications: None.
Other Business:
Braun commented on the spelling of O'Mara Street on the sample ballot. Board
discussed.
Adjournment: It was moved by Thenell, and seconded by Kasson to adjourn the
meeting at 8:55 p.m. Motion passed unanimously.
Next meeting is scheduled for March 14, 2002.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Services"//W-
DATE: March 8, 2002
SUBJECT: Library Monthly Report, February 2002
Personnel: Lori Williams and Rene Giroux were hired this month as on-call Library
Assistants for Circulation. Sandra Thorne, Craig Carter, Cheryl Silverblatt and Louise
Meyers all attended the two-day performance review training. Interviews were held for
the Young Adult Librarian position. The two candidates will be returning in March to
meet the staff.
This month, Collection Development Specialist, Mara'Sani announced her retirement.
Mara is planning to retire on April 271H
Reference Services: February statistics indicate that the reference staff conducted a
total of 4,967 service interactions with the public. These included 4,769 reference
questions, 109 directional questions and 89 instances of assisting the public with
technical problems with computers. With the installing of the software program "Deep
Freeze," technical problems have dropped approximately 50%.
Technical Services: In February, 1,304 items were added to the collection. There
were 567 bibliographic records added to the Polaris database, and of these, six were
original records. The average number of days for items to be cataloged and processed
was 32, compared to 31 in January.
Staff attended an all-day CatME workshop at WCCLS. Sandy Birkner has installed the
CatME software and an OCLC searching tutorial on the Technical Services computers
so that everyone can begin using the CatME cataloging software.
Circulation: Circulation was up 19.37% over February 2001. Total checkouts for
February were 54,746. The busiest day this month was Tuesday, February 19.
Circulation for that day was 3,571, which translates to 310.5 checkouts per hour. This
approaches the checkouts per hour of our busiest day, Sunday, which averaged 340
checkouts per hour. Web-based renewals continue to grow, with 478 renewals this
month.
Cultural Pass Program: February Cultural Pass use was 26. All of the passes were
used this month except for the Washington County Museum. This month fourteen new
people registered for this program. The Children's Museum continues to be the most
popular cultural destination for our patrons.
Network Services: The new Internet workstations continue to be a success. In
addition to Internet access, Network Services has installed Office XP on all of these
public workstations as well as the public word processing workstations. A new laser
printer for the public has been installed .as well as a new laser printer for the staff
workstations.
New Library Construction Committee: Construction Committee members and staff
gave a number of presentations about the proposed new library to a variety of
organizations this month. The Committee also placed the architectural model on
display at Washington Square. The Committee is also actively publicizing the
Community meeting for the site master plan. This meeting is scheduled for March 5 at
7:00 p.m. in City Hall. Library staff working with TVCA staff have completed a thirty-
minute video about the proposed new library: "The Tigard Public Library: Past, Present
and Future?" This video is currently broadcasting on the TVCA cable channels. Library
staff and TVCA staff are currently developing a second video about the library. This
video is scheduled to broadcast in April and May.
Youth Services: The new Little People Toddler Program continues to draw fifty people
attending each week. Since this program is so popular, Louise Meyers, Youth Services
Specialist is considering adding another session. The Preschool Storytime and Crafts
programs also continue to be popular. This month a total of 697 people participated in
the Youth Services programs.
Volunteers: The total volunteer hours this month is a 12.4% increase in donated hours
when compared to the total volunteer hours for February 2001. Twelve training
sessions for new Circulation volunteers were held this month. This month, Trish
oriented twenty new volunteers. These volunteers are working primarily in shelving.
Others are processing new materials, searching for books on hold and checking in
books and videos.
Volunteer Type Number Hours
Regular Volunteers 89 761.50
Youth Services 32 149.50
Local History 0 0.00
Adopt-a-Shelf 5 13.50
Library Board 7 14.00
Homework Center 3 12.50
Community Service 5 118.00
Friendly Visitors 6 12.00
New Library Construction 6 6.50
Key Club Events 10 24.00
Total 163 1,111.5 = 6.4 FTE
WORK INDICATORS FEBRUARY 2002 FEBRUARI -001 FEBRUARY 2000
Circulation
Total (from WCCLS) 54,746 - 49,579
(3,623 self-check)
Days of Service 27 25 26
Average Daily Circulation 2,028 1,907
Hours of Service 264.5 248.5 260
Materials
Circulated per Hour 207 191
Increase in Circulation *% *% *%
Materials Added 1,304 1,070 1,482
Materials Withdrawn 1,781 507 1,658
Borrowers Registered 302 * 306
Cultural Passes Program 302 (YTD) 20 (YTD) N/A
26 (Month) 7 (Month)
Adult Programs 188 116 40
(Number of sessions) (7) (22) (6)
Story Time 580 116 180
(Number of Sessions) (15) (7) (8)
Toddler Time 63 81 114
(Number of Sessions) (4) (5) (7)
Special Programs 99 460 640
(Number of Sessions) (5) (9) (12)
Children's Computer 126 90 136
Word Processors 232 237 301
Internet Users 4,469 2,866 2,140
Typewriter Users 40 N/A N/A
Visitors
(Gate count divided by 2) 23,980 20,901 17,283
Increase in Visitors +15% +20.9% -15.2%
Fines/Fees Collected $5,474.26 $2,788.91 $4,419.57
Gifts Received $ 0.00 $ 0.00 $ 0.00
No statistical report from WCCLS was generated.
Circulation by Colli .,onLLD ��«l� fi Gf r S
(This report shows the circulation of your items by all libraries.) Owty
Tigard Public Library k
Report Data Date: 02/22/02
Jan-2002 Dec-2001 Jan-2001
0 0 0
Adult Books on Compact Disc 195 191 3
Adult Books on compact Disc, 18 12 0
Adult Books on Tape 1,366 1,295 1,531
! Adult Books on Tape, Non-fiction I 170 147 169
Adult Cassettes I 200 j 182 188
Adult DVD Videos 1,939 1,893 i 105
Adult DVD Videos, Non-ficton 117 73 i 0
Adult Fiction 3,367 2,721 3,459
Adult Fiction -- Last Copy 3 2 0
Adult Non-fiction 7,250 ! 5,360 ! 6,770
i
Atlases 1 0 2
Audio Visual Area 0 0 1
Big Picture Books 21 13 13
Biography 317 254 391
Board Books 736 532 661
Careers 343 269 331
Children's Periodcals 122 43 60
Chinese Language 46 22 23
Comic Books 40 ; 19 :,' 0
Community Information 5 0 0
Compact Discs 2.312 1,976 1,588
Consumer Informatio Reference 10 8 4
Consumer Information 16 16 16
Cultural Pass 29 26 14
Current Periodicals 1.059 1,010 88
Desk Reference 0 1 0
Encyclopedias 40 7 13
ILL from Non-Oregon Library 25 15 27
Pace 8
Circulation by Collection
(This report shows the circulation of your items by all libraries.)
Tigard Public Library
Report Data Date: 02/22/02
Jan-2002 Dec-2001 Jan-2001
ILL from Oregon Public/Academic 17 4 13
ILL from Oregon State or Special 1 8 i 0
Juvenile Biographies 363 188 326
Juvenile Books on Compact Disc 6 2 1
Juvenile Books on Tape 212 132 105
Juvenile Books on Tape, Non-Fiction 8 j 5 i 3
Juvenile Cassettes 108 78 67
Juvenile Compact Discs 232 188 j 106 j
Juvenile DVD Videos 442 393 i 18
Juvenile DVD Videos, Non-fiction 5 3 ' 0
Juvenile Fiction 2,564 . 1,943 j 2,163
Juvenile Multimedia CD-ROM 193 170 60
Juvenile Multimedia Kits 281 199 276
i
Juvenile Paperbacks139 . 76 103
Juvenile Spanish Collection 60 62 ; 0
Juvenile Videocassettes 5,193 4,061 ! 3,928
Juvenile Videos, Non-Fiction 1,671 949 1,483
Large Print 503 432 426
Learn to Read 1,839 1,093 1,686
Literacy 22 14 44
Maps 2 0 1
Materials for Writers 0 0 2
Multimedia CD ROMS 217 180 136
Multimedia Kits 38 13 43
Mysteries 1,352 1,101 1,591
New Books 3,379 2.608 237
Newspapers 0 2 3
Non-Fiction, Children's Room 1,662 833 1.333
Non-Fiction. JUvende 2.170 1,172 1,691
Circulation by Collec—in
(This report shows the circulation of your items by all libraries.)
Tigard Public Library
Report Data Date: 02/22/02
Jan-2002 Dec-2001 Jan-2001
Northwest 149 44 171
Northwest Reference 5 2 3
Paperbacks 357 211 346
Parents 426 . 264 341
Picture Books 4,858 3,202 3,976
Professional Collection 5 0 1
Puppets 126 82 89
Reference = ' f 4 3 7 ,
Rental Collection 100 103 0
Science Fiction 397 385 350
Spanish Language 475 479 165
Storage In-house 0 0 3
Storage Off-site 1 2 23
Teen Center 76 50 48
Vertical File/Pamphlet File 3 1 5
Videocassettes 8,819 . 7,316 7,520
Videocassettes, Non-Fiction 1,286 830 1,256
Vietnamese Language 1 2 0
Westerns 173 138 119
Young Adult 1,019 843 971
Young Adult Books on Compact 1 3 0
Young Adult Books on Tape 118 96 116
Young Adult Books on Tape, 2 1 0
Young Adult Cassettes 35 28 24
Young Adult Compact Discs 122 151 69
Young Adult Nevv Book Display 167 105 18
Young Adult Non-Fiction 743 515 562
Young Adult Paperbacks 151 89 109
Young Adult Periodicals 142 124 17
Face i ci
Circulation by Collec,.,on
(This report shows the circulation of your items by all libraries.)
Tigard Public Library
Report Data Date: 02/22/02
Jan-2002 i Dec-2001 Jan-2001
Young Adult Reference 0 0 2
Young Adult Spanish Collection 2 ! 7 2
Total 62,189 47,072 47,615
�J
Page 11
� 1Survey Management Website>February 2002 Library Survey>Tabulated Results Report Page 1 of 2
Survey Management Website > February 2002 Library Survey > Tabulated Results Report
Source: From Cityscape, From Library (in-house), From Website
Surveys submitted: 1779
Report generated: Tuesday, March 05, 2002 - 12:05:37 PM
1.) How often do you visit the Tigard Public Library?
At least once a week 706 40.32%
Less than once a month 314 17.93%
At least once a month 670 38.26%
Never 12 0.69%
First-time visitor 49 2.80%
Total 1751 100.00%
2.) Do you usually find the books and other materials that you
are looking for in the library?
Always find 611 35.79%
Sometimes find 1052 61.63%
Rarely find 35 2.05%
Never find 9 0.53%
Total 1707 100.00%
3.) In a new library, which of the following services would you
like to see expanded to better serve the needs of our growing
community?
Additional open hours 520 14.95%
Quiet reading space 505 14.52%
Computer/Internet stations 470 13.51%
Community meeting space 218 6.27%
Book selection 937 26.93%
Children &Teen activities 406 11.67%
Audio-Visual material 423 12.16%
Total 3479 100.00%
14.) Do you support funding for construction of a new library
even if it means a new tax?
Yes 1271 77.69%
No 365 22.31%
Total 1636 100.00%
5.) Availability of Internet Computers
Excellent 222 13.53%
Good 533 32.48%
Just OK 200 12.19%
Poor 31 1.89%
Don't Use 655 39.91%
Total 1641 100.00%
6.) Reference Desk
Excellent 720 42.81%
Good 690 41.02%
Just OK 77 4.58%
Poor 6 0.36%
Don't Use 189 11.24%
Total 1682 100.000/a
http://surveys.ci.tigard.or.us/lib_feb_survey/reports/tabulated_results.asp?sourceID=1%2C2%2... 3/5/02
' Survey Management Website = --�bruary2002 Library Survey> Tabula+' Results Report Page 2 of 2
7.) Availability of Word Processing Computers
Excellent 148 9.24%
Good 359 22.42%
Just OK 163 10.18%
Poor 36 2.25%
Don't Use 895 55.90%
Total 1601 100.00%
8.) Check-out Desk
Excellent 881 51.61%
Good 681 39.89%
Just OK 107 6.27%
Poor 6 0.35%
Don't Use 32 1.87%
Total 1707 100.00%
9.) Collection Availability
Excellent 281 18.15%
Good 816 52.71%
Just OK 308 19.90%
Poor 40 2.58%
Don't Use 103 6.65%
Total 1548 100.00%
http://surveys.ci.tigard.or.us/lib_feb_survey/reports/tabulated_results.asp?sourceID=1%2C2%2... 3/5/02
`1
New Tigard Liorary Construction Committee Presentations
Month Presentations Model Total
September
Rotary 60
Rotary A.M. 25
Tigard Senior Center 45
130
October
Tigard Saturday Market 150
City Council Meeting 20
Bonita Firs Village Condo HOA 20
Tetrapolitan Kiwanis Club 40
230
November
CIT Meeting 20
Tigard High School (2 days) 1000
Tigard Kiwanis Club 20
Eagle Point HOA 20
Tigard Senior Center 20
Tualatin Band at Water Bldg. 80
American Legion Post 158 25
Tigard Senior Center- Knitting group 20
Quilters Lunch 100
Library Volunteer Event 20
Adult Reading Program Gala 85
West Coast Bank-Tigard 200
1610
December
Fowler Jr. High Parent Support Org. 20
Library Open House 100
Administration Staff Meeting 20
City Council Meeting 20
Finance Staff Meeting 20
180
January
Templeton Parent Support Organization 15
City Council Meeting 20
Tigard-Tualatin School Board Mtg. 20
Little League sign-ups 200
Engineering Staff Meeting 12
Mary Woodward Parent Support Org. 15
Chamber of Commerce 35
Rotary 55
Little League sign-ups 150
Washington Square Mall 200
Public Works Staff Meeting 60
Art Resources of Tigard 8
790
I:/Lib/connie/ConstCommitteePresentations.xls
New Tigard Library Construction Committee Presentations
Month Presentations Model Total
February
Bank of America 150
Chamber of Commerce 50
February CIT 20
City Council Meeting 20
Summerfield Association 10
Ministerial Association 12
Washington Square Mall 200
Lions 50
Chamber of Commerce 50
Wells Fargo Bank 100
662
March
Charles F. Tigard Parent Support Org. 8
Community Meeting 50
Read Across America 50
Tigard High School Play 400
Tigard High School Play 300
March CIT 10
Chamber Executive Board 8
826
Ap-rd
0
M"
0
GRAND TOTAL 4428
I:/Lib/connie/ConstCommitteePresentations.xls
Monthly Report
March 2002
for
Tigard Library Board
1. Meeting was held on March 14, 2002.
2. Current activities: The Board continues to meet a different staff member at each meeting
to learn about their role within the library. However, for March they did not have the
opportunity to meet with a staff member. The Board met with City Council on March 19
for their annual joint meeting. Some of the library activities Board members talked about
were: children's programs, the library survey results, career and business resources,
circulation and volunteering, special collections, the impact reading has on young people
and a New Library Construction Committee update.
3. Status of long-term projects: The Board continues to play an important role in the efforts
for the proposed new library. Board members were present at the March 5 Site Master
Plan meeting. Areas discussed were: Transportation, Parks/Open Space, Site
Improvements and Environmental Education/Wetlands. The Committee and Board
received lots of feedback on land and traffic issues. Board members are also volunteering
to accompany the model to several locations within the City over the next few months.
4. Number of volunteer hours contributed this month: The Library Board donated 3 hours
for the meeting,but then met with City Council on March 19.
5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases,
proposals, etc.) - List:
1. Agenda for March 14 meeting
2. Draft copy of the March 2002 Board minutes
3. Copy of the March 2002 Monthly Report
6. Any items to be scheduled for the Council tentative agenda: None.
7. Status of members — are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details.
Jane Smith's first term on the Library Board will expire on June 30, 2002. Jane is
interested in reapplying for a second term.
I:/Lib/Library Board/Monthly Reports/March 14,2002.doc