02/13/2003 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, FEBRUARY 13, 2003 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Braun
2. ROLL CALL: BRAUN_ CHAPMAN_ DIAMOND KASSON
LAWTON_ SMITH_ THENELL TURLEY
3. Approve Minutes of January 9,2003. Braun
4. Agenda Additions and Deletions. Braun
5. Call to the Public. Braun
6. Monthly Report for January 2003. Barnes
7. CLAB/LDB Report. Barnes
8. Patriot Act Update. Barnes
9. Annual Meeting with City Council—May Council Workshop. Barnes
10. March Board Meeting Schedule. Barnes
11. New Library. Chapman
12. Library Foundation. Diamond
13. Board Communications. All
(Reports from Board members on community and citizen activities)
14. Other Business. All
15. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for'-fiituie'meetings:
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TIGARD LIBRARY BOARD
MINUTES
January 9, 2003
Call to Order: 7:03 p.m., by Chair Braun.
Roll Call: Anne Braun, David Chapman, Marvin Diamond, Sue Kasson, Jeff Lawton,
Jane Smith and Jan Thenell. Staff: Margaret Barnes and Connie Martin.
Minutes: After discussion, Diamond moved to accept the minutes of December 12 as
written, seconded by Chapman. Motion passed unanimously.
Agenda Additions and Deletions: Barnes proposed moving the Patriot Act update to
the February meeting. The agenda items were shifted to accommodate the early
departure of a Board member.
New Library Update:
Barnes presented a final copy of Phase 1: Schematic Design of the new library project.
The library is now in Phase 2: Design Development of the project. Phase 2 covers the
layout of service areas, traffic flow, staff areas, desk and counter space placement and
exact location of different features of the library. An update on the process will be
presented to City Council on January 28.. The Public Arts Committee for the new library
will be mailing a solicitation letter to approximately 35 businesses to help fund art for the
new library. The goal is to raise $100,000 for public art. The Committee has identified
areas for art in and around the new library. Additional fundraising is underway for
furnishings and collections. The groundbreaking ceremony is scheduled for May 17.
Phase 3 of the project is called Construction Document and should be completed by
April 24. Construction is planned to start June 18.
CLAB/LDB Report:
Barnes distributed handouts to the Board that were presented at the most recent
CLAB/LDB meeting:
® 2002 Circulation totals — 12.8% increase over 2001
• Monthly Circulation Management Overview
0 WCCLS Funding Formula —TPL will receive $150,033 less in funding for the 03/04
year; a 12% decrease.
• WCCLS Levy Planning Timeline for 2004 — it was noted that all governing
agencies would need to favor a levy to pursue.
• Countywide Book Read article — Book chosen is "Pay It Forward" by Catherine
Ryan Hyde. Program runs from December 2002 —April 2003.
The week of January 13, the Library Director's Board will meet to discuss the WCCLS
budget and what libraries are doing locally to reduce costs. The WCCLS programs
recommended to be eliminated are: LEX, newsletter publication (only one publication
per year), poster and flyer production for Cultural Passes, LSTA grant program position.
Programs to be maintained are: automation, courier.
Reports: December Monthly Report: Kate Miller has resigned her position as Adult
Services Librarian. Her last day will be January 10. She wants to pursue
her librarian career in an academic library. Ning Wang has accepted the
position of Sr. Library Assistant to facilitate Interlibrary Loans and serve
as lead worker in Circulation. The Division Manager position application
deadline has been extended to January 17. There has been lots of
activity in Circulation and Technical Services. Several staff members
attended the LINCC Conference. The Polaris 2.0 upgrade was completed
better than expected with very few complications. The Cultural Passes
program is once again very popular. A total of 718,500 pages were read
when the Adult Reading Program concluded on December 7. Seventy-
nine people read 1,500 pages or more.
Library Foundation:
Diamond announced that the Foundation has confirmed the Michael Allen Harrison
event for Friday, April 4 from 7:30-9:30 p.m. Sale of tickets for this event will start in
approximately three weeks. Publicity for the event will also begin very soon. Diamond
announced that the Foundation would like to contribute money for the purchase of art
for the new library
Board Communications: None.
Other Business:
• The Library's annual survey will be conducted January 19 — February 1, 2003.
Staff and volunteers will be asked to distribute surveys to patrons as they enter
and exit the building. Contact Connie M. to schedule a time.
• Barnes announced that she has a conflict with the March 13 Library Board
meeting date. She asked the Board to think about moving the date or consider
another library representative present at the March 13 meeting. Board will
discuss at the February 13 meeting.
Adjournment: It was moved by Diamond, and seconded by Kasson to adjourn the
meeting at 8:30 p.m. Motion passed unanimously.
Next meeting is scheduled for February 13, 2003.
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Service
DATE: February 21, 2003
SUBJECT: Library Monthly Report for January 2003
Personnel: Interviews were conducted for the Readers Services Division Manager. In
addition to the Readers Services Manager vacancy, there are currently three additional
vacancies in Readers Services. It is likely that these positions will remain vacant for the
remainder of the current fiscal year. Ning has returned from China and has assumed
the duties for Senior Library Assistant in both Circulation and Readers Services. Two
training reports are attached from staff who attended the December LINCC Conference.
Kathy Smith is doing an excellent job scheduling staff at the Reference Desk. All the
librarians have assumed additional hours at the Reference Desk to assist with providing
the necessary staffing level at this public service desk. We are also using "on-call"
librarians in a very limited basis to fill in some of the gaps in the schedule.
Kathy Smith extended an invitation to the City Planning Department to attend a
WCCLS-sponsored workshop on American FactFinder. Several of the Planning
Department staff were able to attend and reported the session was useful. Beth St.
Amand has offered to work with Kathy to develop a version of the census training that
would be useful to the library staff.
Technical Services: In January, 1,873 items were added to the collection, this was the
highest for any month this fiscal year. Included in this total were 1,284 books, 269
magazines, 191 CDs, 105 video recordings (VHS & DVD), 18 recorded books and 13
CD-ROMs. The average number of days for items to be cataloged and processed was
53. The fiscal year average for the number of days for an item to be cataloged and
processed is 30, which is the Division goal. A total of 723 items were placed "on order."
The average number of days from order submitted to being placed was .89. The total
number of materials withdrawn from the collection was 1,193.
Amy Emery is participating in the beta testing of Polaris 3.0 acquisitions. Amy and
Sandra Bickner also participated in a demonstration of the new acquisition features in
Polaris 2.0. Staff will continue to test the new features with a test database before this
change in workflow is actually implemented. .
Reference Desk: Total service interactions continue to grow. Reference desk
interactions for January totaled 6,052, with 5,835 or 96% as reference questions. _Total
reference questions increased 15% over January 2002.
Adult Services: The Book Discussion event with author, Kim Stafford had 15
attendees. The Friday music event drew about 95 people. Three job searching skill
classes had 49 participants. A similar program series may be offered again in the.
spring. Staff are also currently planning the "Pay it Forward" reading program, an
author visit in May and the annual Mystery night may be scheduled for June.
Public Internet Computers: Use of these workstations continues to soar. A total of
8,364 user sessions were recorded and total time of use nearly 3,500 hours. Beginning
this month, we will record user sessions and total time used.
Polaris 2.1, SAM and WCCLS: The 2.1 maintenance upgrade occurred on
January 29. It took about two days to complete this upgrade. That same week, there
was a firewall change in Hillsboro that resulted in difficulties for patron access to
WILlnet and the subscription databases. At this time, most of the issues with the
upgrade have been resolved.
SAM, the time-out software, also was upgraded. This upgrade did not resolve the
issues with the Reservations station. Lou Sears from Network Services was
instrumental to the successful installation of both the WCCLS and SAM upgrades. Lou
devoted a tremendous amount of time to this upgrade to work out the kinks. The library
staff is very appreciative of Lou's efforts. Network Services also conducted an
inventory of library computers and installed several new computers. Circulation staff
reports that the new computers at the Circulation desk are noticeably faster in response
time.
Circulation: Circulation staff processed 420 intralibrary crates this month; an average
of 14.5 crates per day. 65% of the holds on the daily hold list were filled, a total of
3,685 items processed to fill holds.
During January 59,780 items were checked out. This represents a slight decrease of
1.43% when compared with January of 2002. This slight decline in circulation we
believe is due to a decrease in VHS and DVD renewals. January is the month that the
7-day checkout for video recordings was implemented. This change for the most part
has been popular with the public. It has also decreased the amount of staff time that
was being devoted to the processing of phone renewals.
The highest checkout per day was Tuesday, January 21, with 3,013 checkouts;
followed closely by Thursday, January 2, with 2,965 checkouts. Both of these days
followed a closed day. The highest checkout per hour continues to occur on Sundays
with an average of 329 checkouts per hour on this day-in January. WCCLS is now
providing a new report: "Hourly Circulation Statistics for Checkout and Renewal." This
report should prove useful as we begin to analyze staffing levels.
Community Service: Community Service hours served in Circulation in January
totaled 86 hours. Two Peer Court people served 27.5 hours and the remaining 58.5
hours were performed by eight court-ordered individuals.
Cultural Passes: Twenty-one new individuals joined the program, bringing the total to
258 registrants. The most frequently used pass was the Children's Museum Pass,
used 12 times.
New Library: This month many of the library staff participated in a series of meetings
with SRG Partnership to further refine the design of the new library. The City Council
was also updated on the design development phase of the project. Design
development is now complete and work will begin on the development of construction
documents. The project team will be reviewing the cost projections the next several
weeks to insure that the budget remains aligned. The New Library Resource Team met
in February to receive an update on the project. The Team will be meeting again on
Monday, March 3 at 6:30 p.m. At this meeting they will be further updated on the
design and have a brief overview of the proposed interior carpets and finishes.
A community meeting for further discussion concerning the site is scheduled for
Wednesday, February 26 at 7:30 p.m. Dan Plaza from the Parks Department is
coordinating this program.
Community Survey: This month the Library conducted its annual community survey.
This year a total of 1,481 surveys were tabulated. The overall results are attached to
this report. Both the results and comments will be posted on the City Webpage for the
public to review. Overwhelmingly, when people were asked to choose the services they
most value, books, evening and weekend hours, and videocassettes & DVDs were the
top choices. This information will assist the library as we look to determine what
specific services/programs to consider reducing this next year.
Youth Services: Youth Services programming continues to attract a good number of
participants. Plans are underway for the "Read Across America" event scheduled for
Monday, March 3 at 10:00 a.m. Total programs offered this month were 27 with 1,202
people attending. Some of the highlights:this month included the "Making Mandalas"
program, the "Mad Science Fire and Ice" program and 5 young-adult schools groups
visiting the library.
The 12th Annual Kids Preschool & Early Childhood Information Fair was held on
Saturday, January 11 with 270 people attending this very popular program. Photos
prepared by Terri Smith are attached to this-report.
Volunteers: This month volunteers donated 1200.5 hours to the Library. For the
month., these hours represent a 13.3% -imrease compared to 2002 and a 24.3%
increase when compared to 2001.
Trish has planned Friday Night Music for the next 3 months. We will be having reggae,
banjos and Irish music. Friday Night Music in January with Ariel Tebben was a standing
room only experience.
A dozen volunteers assisted the staff with the annual community survey. Volunteers
have also been recruited for a variety of other library projects and related activities from
the book sale, to cutting and stenciling, to bi-lingual storytimes and Chinese New Year.
Volunteer Type Number Hours
Regular Volunteers 94 915.50
Youth Services 24 131.50
Boards and Committees* 7 10.50
Friendly Visitors 5 10.50
Other** 9 45.5
Community Service*** 10 87.00
Total 149 1,200 = 6.9 FTE
* Board and Committees includes Library Board and New Library Resource
Committee
** Other includes Local History, Homework Center and Adopt-a-Shelf
*** Community Service includes Peer Court, Municipal Court and other county
courts, both adult and youth referrals
WORK INDICATORS J\IUARY 2003 JANUARY 200. JANUARY 2001
Circulation
Total (from WCCLS) 59,780 60,647 52,747*
(Self-Check machine) 3,162 4,420
Days of Service 29 29 27
Average Daily Circulation 2,061 2,091 1,954*
Hours of Service 287.5 287.5 271.5
Materials
Circulated per Hour 208 211 194*
Increase in Circulation -1% +15% +5%
Materials Added 1,873 1,751 1,401
Materials Withdrawn 1,193 1,470 650
Borrowers Registered 358 356 371
Cultural Passes Program 323 (YTD) 276 (YTD) 109
31 (Month) 29 (Month)
Adult Programs 159 137 69
(Number of sessions) (5) (6) (10)
Preschool Story Time 162 594 105
(Number of Sessions) (3) (12) (7)
Little People Storytime 308 40 97
(Number of Sessions) (6) (2) (6)
Special Programs 426** 381** 588**
(Number of Sessions) (4) (4) (15)
Children's Computer 79 142 114
Word Processors(stand alone) 207 307 282
Internet Access Station Users 8,364 4,225 3,002
Hours of Use 3,497.5
Typewriter Users 11 90 N/A
Visitors
(Gate count _ by 2) 25,416 25,750 27,865
Increase in Visitors -1% -8% +39%
Fines/Fees Collected $5,692.90 $5,905.44 $4,821.33
Gifts Received $ 0.00 $ 0.00 $ 0.00
Without self-checkout machine figures.
'* Includes Preschool Fair.
WASHING"r—V COUNTY
Caap..rative Library Sc1 vices
DATE: 1/29/03
TO: CLAB
FROM: Eva Calcagno
RE: IOU formula projections
I promise to create projections using the FY03-04 formula with the funding levels
included in the Nov. 2002 levy, I just can't do it right now. I tried, really I did. But,
while I have projections for circulation increases for each library I do not have
projections for the other 7 formula criteria, and after I contempleted it for awhile decided
I couldn't even make intelligent guesses on some of them.
I want this exercise to be useful for you. I beg your indulgence in letting me postpone
this for now. I may need to gather projections from each library for each category. In
July 2003, I can generate a fairly close estimate for what the formula could generate in
FY04-05, because I will have completed FY02-03 statistics.
Thank you.
111 NE Lincoln 30-L,MS 58
Hills x97124-3036
one. 46.3222
fax:50 .4 -901
1. 7
D:503.6 55
www.Wl et.wcc1s.11b.or.USA
Library Directors' Board Meeting January 16, 2003
Projected Library Service Changes due to failure of WCCLS Levy
Prepared for discussion with City/County Managers on January 22, 2003
Most libraries predicated their statements with a need to ascertain what their city funding
support would be for next year before they could note the full extent of changes needed.
However, the following are best guesses as of this date.
Library Open Hours
No plans to reduce hours at this time:
Forest Grove
Garden Home
Sherwood
Tualatin
West Slope
Not sure:
Banks
Cornelius
Tigard
Reductions in open hours planned:
Beaverton: hoping to maintain 7 days per week, but with fewer open hours
Cedar Mill: Friday night open hours discontinued be in Feb 2003 hoping to
maintain 7 days per week depending upon fiend raising next year, but will likely lose.one
day per week.
Hillsboro: will close Books By Rail in April 2003; reduce days to 5 per week (close
Sunday and Monday) at Shute and Tanasbourne with fewer open hours at Shute than
Tanasbourne (reduce from a total of 128 per week to 84 hrs/wk).
Staff Reductions
No plans at this time:
Banks
Cornelius
Sherwood
Tualatin
Don't know:
Forest Grove
Will be reductions, but extent is unknown/depends upon hours reductions, leaving
vacancies unfilled, etc:
Beaverton
Cedar Mill
Hillsboro
Tigard
Will leave a current open position unfilled or reduce Part-Time (Extra Help) hours:
Garden Home
West Slope
Reductions in Materials Budtets:
Banks: will need to make up HR cost increases (PERS, health insurance, etc) through
book budget.
Beaverton: will be cutting some percentage this year to carry over for next year, will be
cutting XX% (double digit) next year
Cedar Mill: will cut $10,000 this year and another $30-40,000 next year
Cornelius: how much depends on city.contribution
Forest Grove: book budget was cut in half last year, not much room left to cut again
Garden Home: Board has a commitment to maintain the materials budget, but will
probably need to absorb HR cost increases out of materials
Hillsboro: next FY will cut $100,000 (24%) of materials budget
Sherwood: possible reduction, but nothing planned at this time
Tigard: possible reductions but don't know the percentage at this time
Tualatin: nothing planned at this time, but it depends upon city contribution
West Slope: reduce materials budget and ask the Friends of the Library to increase their
support (currently they provide $10,000 for materials).
Reductions in Propramminp, and Other Chances:
Banks: will only do whatever programming that is provided by WCCLS (Summer
Reading), Cultural Passes are currently provided by-donations and they would keep some.
Beaverton: will be slashing adult'pro grams, reducing children's programs (maybe
nothing beyond storytimes).
Cedar Mill: will sustain children's programs, continue to do free or low cost adult
programs, Board is committed to maintaining local outreach programs.
Cornelius: Cultural Passes are paid for by sponsors, will use this year's WCCLS
programming fiends to support Summer Reading Program in June, will continue
storytirnes that are paid for by the Friends, the First Friday series has already been
discontinued.
Forest Grove: storytimes will be maintained, will use this year's WCCLS programming
funds for Summer Reading Program in-June, adult programming is all free or low cost
and the Friends pay for these programs.
Garden Home: will maintain storytimes, will continue to do adult-programming that is -
free or low cost or linked to a fundraising event, the Cultural Passes are wildly popular
and will try to maintain them.
Hillsboro: is not looking at saving a lot of money in Programming, but staff hours are the
issue (you can't do programs if you aren't open, don't have bodies to coordinate them).
Sherwood: adult prograi»s are where they'll cut, may eliminate all Cultural Passes.
Tigard: don't know about programming reductions at this time, will probably keep
Cultural Passes (they pay for themselves).
Tualatin: a City Council Goal is to host lots of programs so this may not be where
reductions would be made (it depends upon city contribution), will keep Cultural Passes.
West Slope: will keep the most popular Cultural Passes and any Friend's sponsored
programs plus WCCLS provided Summer Reading Pro rams.
The LDB discussed other ways that funding reductions might be visible to library users.
These included:
• Users of libraries without reduced hours will notice that their libraries are more
crowded on days that neighboring libraries are closed (longer lines, busier staff, etc.)
• Use will not decline proportionatly to reduced hours (crowd use into remaining hours)
• Because fewer materials will be purchased, patron holds won't get filled as quickly
and there will be less to choose from at local libraries.
BRIEF summary of WCCLS Central Support Program changes:
WCCLS has identified over$304,000 in reductions for FY03-04 (over FY02-03
appropriation) while absorbing increases in personnel costs from PERS, health insurance
costs and any county-determined COLAs. This achieves a 10% reduction on the Central
Support programs budget. Reductions.were not made evenly across the board, but based
on priorities identified by Library Directors' Board in November and December.
Major changes include:
• Elimination of four Extra Help positions
• Elimination of all overtime
• Elimination of Automation program weekend cell phone support for member libraries
(no support when WILlnet staff are not in the office)
• Elimination of cultural programming grants for libraries ($17,500)
• Elimination of the Library Express delivery service
• No capital purchases or replacements
• Reduction of the electronic database subscriptions budget by$70,000 (40%)
• Reduction of Cooperative Newsletter printed issues from four to one(other three will
be available online only)
• Reduction of Outreach program materials budget by $11,000 (50%)
• Major reductions in Materials and Supplies (training, travel, continuing education,
supplies, computer supplies, printing of various publications distributed to users by
libraries, posta(ye, professional/contract services, promotional items for libraries, etc.).
• Increase in grant funding support where feasible (some Automation equipment and
Youth Services initiatives)
• Inclusion of funds to cover election costs for May 2004 ($60,000 for election costs,
Plus printing and distribution of levy informational items)
• Cost of scheduled courier van replacement.
Notes on WCCLS Central Support Program Service Reductions included in the
FY03-04 Draft Budget
Reference Program
What remains:
• Reduced staffing to 2.1 FTE
• Out-of-county Inter-Library Loan service (OCLC, Multnomah, PSU)
• Contract with Beaverton for Countywide Telephone Reference at FY02-03 level
• Contract with Multnomah County Library for Reference portion of MIX Agreement
• Second-level reference service to libraries
• Database subscriptions funded at 60% of 02-03 level (LDB-recommended reduction
of$70,000) .
What is not included:
• Extra-Help personnel reduction of 85%, from $27,060 to $3,945 (cutting.0.5 FTE
Library Assistant and 0.1 Librarian 2). Response time for anwering reference
questions and filling ILLS will increase.
• Overall reduction in Materials and Supplies by 26% including: reduction in the
electronic database subscriptions budget of 40% ($70,000), no travel, no
memberships, no training (except county-mandated), no printing of bookmarks,
brochures, ORULS booklet, no professional services for workshops or trainers for
library reference staff.
• No anticipated state revenue from LSTA fiends for Second-Level Reference.
Administration and Contracts Program
What remains:
• Status quo staff(3.5FTE)
• Basic supplies, county determined internal charges, phone service, postage, private
mileage to attend meetings, etc.
• -Election costs for May 2004 levy
• MIX Agreement
• $1000 Library Development Grant
• Cultural Passes (only spent if libraries reimburse for offsetting revenue)
• Printing of basic library application cards and hours & locations flyers (3) only, plus
one broadside bookmark to direct people to the Cooperative Newsletter on-line.
• The Spring Cooperative Newsletter(8 page Levy issue)
• 2 Newsletters On-line only (Fall & Winter)
• 2 Van Boards (Fall general & Spring levy-related signs)
• Translation of print and on-line publications to Spanish
• Levy Informational Items (design, translation, production & printing):
• 120,000 Levy Brochure (8 % x 11, two color, with 2 fold)
• 2,000 Large Print Levy Brochure (8 %z x 14, two color, with 2 fold)
• 6,000 Spanish Levy Broadside (4 x 9, 2 color)
• Large English Posters (frill color, mounted on foam core)
• Large Spanish Posters (frill color, mounted on foam core)
• Small English posters (full color, laminated, mounted with easel backs)
• Small Spanish posters (frill color, laminated, mounted with easel backs)
• Levy Video production & tapes
What is not included:
• No overtime (which has been used during budget and levy preparation times)
• Materials and supplies reduced by 23% including: office supplies reduction, no
catering or refreshments for meetings, no software, no PC replacements, delay Ebsco
renewal payment, no facilitators, reduced promotional items for libraries, no
dues/memberships or travel/training, no LDB CE travel stipend, reduced mailing and
photocopying(will email minutes primarily)
• No cultural programming fiords for libraries
• No printing of"The Cooperative" newsletter, both English & Spanish, for Fall 2003
and Winter 2004 (Printing of the Summer 2004 issue will also be canceled, it would
be located in the YS budget.)
• No printing of "Your Library" folded brochure, no "Cultural Pass To Adventure
materials, and no updated "Library Directory."
Automation Program
What remains:
• Personnel to support WILInet, network, and member libraries (status quo 9.3FTE).
• Patron cards, item barcodes, notice stock
• ARCServe 9 upgrade to enable us to backup .NET files should GIS incorporate that
technology in FY03-04.
• Additional Polaris client licenses for GHL and WSL.
• Grant funding for network switches to replace Cisco routers at all libraries.
• Postage to mail notices and bills.
• Library of Congress subscriptions and some professional journals.
• Broadband Users Group contract membership (Internet and Firewall services).
• OCLC cataloging service.
• MACC contract for Public Communications Network franchise.
• AOL subscription for troubleshooting patron web issues.
• PCN fiber bandwidth and network services.
• Emergency repair budget of only $2,000.
• Conti-act maintenance payments for Polaris, for SAM, and for network hardware.
• ORULS membership.
• Mi111111lu71 training budget to prepare automation staff for mandatory upgrades.
• Travel for one conference (Polaris related).
• Minimum private mileage allowance for emergency visits to member libraries.
• Minimum budget for office supplies.
• Minimum printing allowance for training materials or meeting hand-outs.
• County mandated services such as mail messenger, legal services, financial office
services, rent, building replacement fund, photocopier, phone service.
• Minimum long distance allowance for voice notification, vendor calls.
What is not included:
• No on-call or overtime for WILlnet support staff. This means that WILInet support
will only be available during times that staff are in the office (no on-call support) and
upgrades, troubleshooting, emergency support will need to be done within regular
staff FTE allotments.
• Materials and Supplies budget reduced by 37% including the following: office
supplies reduced, no peripheral equipment purchases, no computer supplies save for
grant funded switches and ARCServe upgrade, no software purchases, no equipment
replacements, no professional services except those under contract (BUG, MACC,
OCLC), no printing, no membership dues to professional organizations, training
budget reduced by 68%, and travel budget reduced by 80%.
• No capital expenditures.
Outreach Program
What remains:
• Status Quo staff(3.5FTE including 0AFTE for Jail Contract)
• Postage increase of$1000 to cover projected increases in costs/use
• Basic supplies, county determined internal charges, phone service, private mileage
• Lease costs for Tanasbourne space
• Minimum printing of bibliographies, etc.
• Jail Library agreement (staff only).
What is not included:
• Materials and Supplies reduced by 33% including: book budget reduced by (50%)
meaning the addition of only approximately 225 new large print titles, with the
books-on-tape lease plan remaining in-tact.
• Reduction or elimination of other M&S items as noted in other programs (training,
printing, supplies, etc).
Courier Program
What remains:
• Status quo staff(3.4FTE) to handle daily deliveries between libraries (current rate of
increase in Courier delivery volume is 16%).
• County determined internal charges.
• Fleet costs, included $10,000 for a van replacement scheduled for late 2003.
What is not included:
• One temporary delivery clerk position, Currently unfilled, is not included in FY03-04
draft budget. This could impact \veekend delivery, if volume continues to increase.
• Reduction or elimination of other M&S items as noted in other programs (training,
printing, supplies, etc).
Youth Services Program
WCCLS funded services and programs at $101,085
Read° To Read grant funded services and programs at $34,000 (estimated)
Oregon Community Foundation grant supported services and programs at $28,175
(grant application has been made— notification in Feb 2003)
LSTA grant funded services and programs$60,693 (grant secured through Feb. 2004)
What remains:
WCCLS funded:
• Status Quo staff(1.25FTE) to provide support for programs, presenting child care
classes, administration of YSC meetings, Scheduling and maintenance of storykits,
outreach to child care sites, scheduling and contracting SRP performers, liaison to
community agencies, support for Youth Services librarians.
• Also includes fiends to cover remainder of iSi! Grant staff for Mar-Jun 2004 (looking
at possible additional grant to cover)
• Summer Reading Performers— 3 for each library
• Basic supplies, county determined internal charges, phone service, private mileage
• Lease costs for Tanasbourne space
• Minimum printing of bibliographies, etc.
• Fleet costs (travel to outreach sites)
• One Cooperative Newsletter issue online only (English and Spanish).
Reade to Read*:
($34,000 is the high-end estimate if the OSL continues grants at 97 cents per child. It is
possible that OSL grants will be reduced to 25 cents per child, reducing the total WCCLS
amount to $11,131. The items below will be severely reduced if this happens.)
• Distribution of RTR funds to community libraries (CML, GHL, and WSL)
• Summer Reading incentives (pencils, etc.)
• Printing: Booklists and brochures
• Printing: Copies, Handouts, SRP, support materials for outreach to child care
• Support for countywide programs (EX: Club Newbery, Dia de Los Ninos)
• Travel for Youth Services Librarian to a national conference (recommended by YSC)
• Storykits: New books, new kits, new materials, updates of current kits.
Oregon Community Foundation: (request submitted December 2002):
New grant request to implement an Early Words program in Washington County would
include funding for:
• Hire a contractor to present Early Words training
• Books — child care providers and parents
• Postage and Printing— training materials
• Training for Youth Services staff to maintain the program
LSTA: (iSi! Outreach to Latino residents grant funding is secured through
February 2004)
• Status Quo Staff(1.0 FTE) to provide outreach to Spanish-speaking child care
providers and the children in their care; support for local programs and libraries;
classes in Spanish (care providers and parents); haison.to community agencies;
collection development support/advice for libraries.
• Supplies, books, translation of documents to Spanish for WCCLS and member
libraries, minimal printing, etc.
What is not included:
Since 55% of proposed budget is grant funded, much will depend upon the final level of
finding. If grant funds come in at less than proposed, reductions will be made
accordingly, such as:
*If the Ready to Read grants are funded at 25 cents per child, the YS budget will take a
severe cut (34%). The following will be reduced or eliminated:
• Distribution amounts to community libraries will be severely reduced.
• Summer Reading incentives will be eliminated.
• Booklist printing will be minimal.
• Support and supplies for countywide programs will be eliminated.
• Storykit updates will be minimal (only for maintenance).
• Travel to national conferences will be eliminated. (YS Committee recommends.that
the WCCLS YS librarian attend these conferences in order to bring back innovative
ideas for implementation.)
• Printed materials for child care providers will be severely reduced.
WAMINGTON COUNTY
v; 've Ubrary S£rviccs
a iee ! a
Formula Weighting Factor Input Area
Reimbursable Circulation 70.0%
Collection E enditures� M 5.0%
Full Service FacilitX WeeklxHrs Open 5.0% EXAMPLE WITH ADDITIONAL
Internet Public Access Technology _ t 5.0% $100,000+IN ALLOCATION
A_dulU_Youth Program Attendance�_ ��__� 2.5%
Service Population__ 5.0%
Reference Transactions-_�_-�__..•__-
Enhanced Payments Comparison of 03-04 to 02-03 One-time Comparison after adjustment
Formula Received in Increase decrease Adjustment Increase decrease
Library 2003-04 2002-03 $ % for 03-04* $
Banks 1 90,891 �;
_._.._....,__._._.._-.._._._-._......;_$.....___.__...._._�_ $'``-•`'`73;:735~` $ 17,156 ! 23.27%!
. �_ ,_$_..........._.._73,735... 0.00%
_ 2,_625,958 -.`294t}570:: ..._.__.__L322,61��_ --10.94/oi 2,625,958 _._....._......_.._..l
Z.
° _.__._ ....__.... 322,612) 10_94%
eave on 1,6 �� "
^_1,474,289 .m. 5-8�16f a .-_._.(183,877)x. ___._.._.-11.09°/01.._... _1,474,289 (183,877); -11.09%
Cornelius99 982 1 11 969 d 11.97%i _9.9,9.82
_._._ _
Forest Grove 421 555 449 905.: 28 350 ' 6 30% 421,555 28,350 Y 6.30%
Garden Home 227,735 21,424 10.38%i 206,311 i - 00°/
�._.__. V,.__...-_.._._..---___.__........_..__..-...___-.---,..._......_-.__.....206.._____.
Hillsboro
_.411,818).1.-....._... _c..__.._o
___._._._____ l ( ) - 0 2,558,955 v�328,411)± 11.37%
Sherwood 2 305,035 fr `x;. 318211";t_.._.___...13,176!._._._-.......__4w14%' __....,_._.._.___.__.........__.. ._._._.
_�._._...__._.._-.._.. ,_._.._..__.-..._..___.___...._.-_.___,.,.. _305!035.:,.._.__...-..(13,176).; _ -4.14%
TI and 1,092 520 ;t; 1:237 470::1 144,950 ! -11.71%i 1,092,520 (144,950){ -11.71%
Tualatin 607,730 f ".. .µg57.4 872..'<i 32 858 ` _5_.72%I 574,872 { o
_.__... _..._._. ._._-__ _,,,_v__.____.___,.. a... - 0.00%
West Sloe 306 788 t 376 7,82 69 994 t -18.58%? 306 788 69,994
Totals i $ 9,740,000 $ 10,8$1;370, $ 1,091,370 ° -10.08°!0' $ 9,740,000 ? $ 1,091,370 i -10.08%
Allocation Available: $ 9,740,000
*Per CLAB,on December 4,2002,a one-year adjustment,for the 2003-04 fiscal,will be made whereby no library will receive more than
received in the 2002-03 fiscal year. Any amount allocated to a library through the Enhanced Formula that exceeds that library's 2002-03
payment will be used to reduce the City of Hillsboro loss. **West Slope expects to receive a fire insurance adjustment to offset lost
circulation revenue.
113012003CLAB approved Enhanced Formula for 03-04
wAsHN07ONCOUNTY
+Coa ve Ubrarry Services
REMMM
Formula Weighting Factor Input Area
Reimbursable Circulation70.0%
Volumes d
Ad_ed___._._.___..____.________ 5.0%
Collection Expenditures M �5.0%
Full Service Facilit Weekl _Hrs O en �M 5.0% EXAMPLE WITH ORIGINAL
Internet Public Access Technology ( 5.0% ESTIMATE FOR DISTRIBUTION
Adult/YouthProgram Attendance _ t 2.5%
Service Population _ 5.00/(
Reference Transactions _ 2.5%
Enhanced Payments Comparison of 03-04 to 02-03 One-time Comparison after adjustment
Formula '.'Received in Increase decrease Adjustment Increase decrease
Library 2003-04 2002-03 $ % for 03-04* $ %
_._.. _ ,,.$....-._._...6,223 i 22.00%. $ 73,735 1 $ - 1 0.00%
B.. 1
eaverton 2,598,998 :$.-:.'2948;570. t._._,_...34 _.._._..t...._._..__._....,____._.j_._.__...._......_..._..__....._._.L........_. ..__.._....._. r....._..__.._..._.....
Cedar Mill 1,459,152
Banks
7. ' 5; 1
___a._.._..._......_._...,.,___..i .__._...._.__.L__.., L. ( 9,572)}- -11.86%1._._...__.2,598_,998 i_,.. ._._(349,572); -11.86%
_... .,_
1;65$1ti6") 199,014 I -12.00%' 1,459,152 199 014 i 12.00%
Forest Grov 10,820.' 10;82%.1......__._ 99,982 0.00%
Cornelius 110,802 98 982J.
e. . 417,227 44 X05 1 32,678 ; 7 26%1 417 227 ; 32,678 -7.26/o
Garden Home 225,397 !.-.- 206;31';1..:. 19,086 1 9.25% 206,311 - ( 0.00%
Hillsboro 2,450,132 2 88 �36fi } (437a
234) 15.14% , 22,878 I 364,488 12.62%
-- _.._.__ __.. _.. .._...�. .
2 5 _.._._ C )
Sherwood `o
-5.12/oi. _ .3011903 �, 16,308 � -5.12/o
Tig rd 1,081 304 �� 1 237,47Q 1 (156,16 -12.62% 1,081,304 1 (156,166)) 1~ .62%a
Tualatin„_..... . . 601,490 ` w57v 872 } - 26,6186 4.63% 574,872 i - 1 0.00%
West Slope** 303 638 ?l'', :3 •ti_782':'j 73 144 } -19.41%i 303 638 _ 73 144 ; -19.41
Totals $ 9,640,000 i-$':."a0,83;T:�374: $ (1,191,370)1 -11-00%1 $ 9,640,000 ; $ (1,191,370)1 -11.00%
Allocation Available: $ 9,640,000
*Per CLAB,on December 4,2002,a one-year adjustment,for the 2003-04 fiscal,will be made whereby no library will receive more than
received in the 2002-03 fiscal year. Any amount allocated to a library through the Enhanced Formula that exceeds that library's 2002-03
payment will be used to reduce the City of Hillsboro loss. **West Slope expects to receive afire insurance adjustment to offset lost
circulation revenue,
1130/2003CLAB approved Enhanced Formula for 03.04
WashingtL 30ounty Cooperative Library ervices
Public Library Service Populations FY2001-2002
PSU Census Data
Washington County Jul-00 Jul-01 Difference % growth % of total
Total Population 445,342 455,800 10,458 2.35%
Cities:
Banks 1,286 1,400 114 8.86% 0.31%
Beaverton 76,129 77,170 1,041 1.37% 16.93%
Cornelius 9,652 9,710 58 0.60% 2.13%
Forest Grove 17,708 18,380 672 3.79% 4.03%
Hillsboro 70,186 73,200 3,014 4.29% 16.06%
North Plains 1,605 1,660 55 3.43% 0.36%
Sherwood 11,791 12,840 1,049 8.90% 2.82%
Tigard 41,223 43,040 1,817 4.41% 9.44%
Tualatin" 20,401 20,545 144 0.71% 4.51%
City Total: 249,981 257,945 7,964 3.19% 56.59%
Unincorporated
and other cities: 195,361 197,855 2,494 1.28% 43.41%
Cedar Mill
Garden Home
West Slope
Durham 1382 1390 81 0.58% 0.30%
Gaston 600 640 40 6.67% 0.14%
King City 1949 2060 111 5.70% 0.45%
Library Service Populations
Atljusfgd,:�Adjiisted
GIS Maps City Growth Unincorp Total Subtotal hCwthy ==-FYU1:-02
Library Census 2000 July 2001 Pop growth Growth Sery Po 9.74T12°o*. Se_nrPo',F
Banks 4,607 114 39 153 4,760 " 145j1n': T,477
Beaverton 106,280 1,041 358 1,399 107,6793x3 107k643
44,861 0 1053 1,053 45,914 _`
Cedar Mill -45887=:
'tC.�rz'SeA
Cornelius 11,327 58k"
20 78 11,405 X 6-
Forest
24,897 672 75 ' ```n
Forest Grove 747 25,644 - �>72T�__- ;;25;624'
770 0 74 74 5,844
Garden Home 5,
oro 137 737 3,014 785 3,799 141,536 3; 01;=' _ 4138
Hillsboro = ;;...
�, 3 -'
North Plains 2,661 55 12 67 2,728
Sherwood 15,077 1,049 15 1,064 16,141 1;032 =p1,6114:
Tigard 58,733 1,817 177 1,994 60,727 <1943 6Q'67G`
Tualatin 22,685 144 25 169
West Sloe 10,707 0 137 137 10,844 :133.
Total: 445,342 7,964 2,771 10,735 456,077
overage: 277
Tualatin City Population adjusted to exclude Clackamas County residents in that city,figures obtained from
Portland State University Center for Population Research and Census.
Growth in Unincorporated Population figured for cities as:net of GIS Map Population minus city population
and growth multiplied by 1.28%. For GH_L and WSL asGIS Map Population multiplied by 1.28%. For CML as
GIS Map Population multiplied by 2.35%.
1/30/2003Sery Pop Update for 01-02
Cooperative Library Services Proposed FY03-04 Budget
Summary by Program
Following are brief summaries of the major components for each budgetary program of the Cooperative
for FY03-04. FTE include both permanent and temporary positions. unless otherwise noted. Medical and
dental insurance costs will increase to $8040 per permanent employee. We also will pay 17.18%) for
PERS.
Reference
Expenditures: $407,538
Includes: 2.1FTE staff, $1 1,500 for Multnomah office rent, $60,000 Multnomah Reference
Contract (part of MIX Agreement), and $77,000 for continuation of the Telephone Reference
Contract. Pooled electronic subscriptions and OCLC First Search subscriptions are budgeted at
$105,424, OCLC InterLibrary Loan costs are$17,300.
Revenue: $150 (ILL cost recovery; the State Second Level Reference Grants are being discontinued.)
Administration
Expenditures: $650,670+$9,740,000 (Public Library Service Contracts*)
Includes: 3.5FTE staff. The budget includes MIX contract payments of$82,736 and $110,360 in
Indirect Charges (utilities &building charges, share of County Cost Allocation plan). It also
includes $13,200 for design and printing of publications used by member libraries (hours &
locations, library card applications, etc.), and no funding for miscellaneous promotional items. For
the proposed local option levy in May 2004, the budget includes $60,000 for election costs, and
$61,607 for design &prinfing of levy informational brochures and posters,production and mailing
of one issue of the Cooperative newsletter with levy information, and production of a levy
educational video.
Revenue: $11,598,014 (General Fund Transfer of$11.562,924, $24.000 in interest income. $1340 in
delinquent taxes collected from previous levy, and miscellaneous other revenue).
Automation
Expenditures: $1,033,951 /, 3 112,(
Includes: 9.3FTE staff to support WILInet and provide cataloging support. It includes
$92,500 for software and hardware maintenance charges, $79,663 for PCN bandwidth for
the network, and $14,443 for Broadband Users Group and MACC fees. $49,050 is
budgeted for equipment replacement (if grant funding is also received) and additional
client licenses for member libraries. $60,000 is budgeted for OCLC fees. The budget
also included $24,000 for purchase of library barcode labels, patron cards, and notice
stock. (go cob
Revenue: $101,622 (cost recovery for mailiifg notices and a possible $40,000 PEG/PCN Grant
to cover the network equipment upgrade).
Outreach
Expenditures: $242,205
Includes: 3.37FTE staff(including .37Extra Help for the .tail Library Assistant position). The
budget includes anticipated increases in postal costs. $16.415 for Tanasbounle office rent. and
$11.000 for materials have been budgeted.
Revenue: $300 (donations)
01/31/03F:\EVA\Budget Docs\03-04 budget summary CLAB.doc
Courier
Expenditures: $221.267 µt 1
Includes: 3.37FTE staff to keep up with daily interlibrary deliveries. $6820 for interlibrary loan
round courier is budgeted. plus fleet charges are $38.674 and TanasboLIme office rent is $5247
(same as current year).
Revenue: $0 (LEX pay-for-delivery service will be discontinued.)
Youth Services
Expenditures: $217,848
Includes: 2.25 FTE staff(including the grant funded bi-lingual librarian position added last fiscal
year). The budget includes the addition of$60,693 of LSTA money to cover personnel and
materials and supplies for the grant. The budget also includes shares of the Ready To Read Grant
funds to be distributed to Cedar Mill and Garden Home community libraries(both revenue,and
expenditure). The budget includes $1356 for fleet charges, $7500 for Summer Reading
performer contracts, $1500 for summer reading incentives, and $4400 for rent at Tanasbourne.
The actual amount of spending on other items will depend upon whether and how much actual
grant funding from Ready to Read and Oregon Community Foundation are received.
Revenue: $122,868 ($34,000 State Ready to Read Grant—estimate; $60,693 LSTA Latino Services
Grant—confirmed; and $28,175 Oregon Community Foundation Grant for Early Words Program—
applied for 12/02).
=k-k
West Slope
Expenditures: $391,497
Includes: 5.92FTE staff. Budget includes $29,149 for indirect charges, $4000 payment on-
County Loan for emergency repairs in FY01-02, $27.078 for materials, and increases in costs for
utilities and maintenance.
Revenue: $14.650 from Ready To Read Grant and tines and fees collected (plus Public Library Formula
payment of$306,788*).
FY03-04 Total Expenditures Requested: $13,884,917
FY03-04 Total Projected Revenue: $11,837,604
FY02-03 Estimated Year-End Expenditures: $13,588,841 ($15,640,972 appropriated)
Estimated FY02-03 Ending Fund Balance: $ 2,047,313
Additional considerations in FY03-04:
Budget figures do not yet include a cost-of-living increase for staff that may be awarded by the Board of
Commissioners in June (est. of 2.5`V, $33.000 for central programs and $7000 for West Slope).
*Administration Program contract amount does not include West Slope allocation of$306,788; Contract
amount and West Slope payment are figured assuming CLAB approval of$9,740,000 in distributions to
public libraries in FY03-04.
01/31/03F-\EVA\Budget Docs\03-04 budget summary CLAB.doc
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.1 1 1
COOPERATIVE LIBRARY SERVICES 1 YEAR PLAN
FY03-04 Working DRAFT
Updated with FY02-03 Year End Estimates
1 2 3
FYO: 03:= s FY02=03
Appror�ated Est. Year EndProjected
RESOURCES
Beginning Balance $4,085,893 $4,263,701 $2,034,313
Departmental Revenues $415,498 $238y577 $258,690
General Fund Transfer $11,118,196 $11,118;196 . $11,5621924•
Delinquent Taxes $5,385 $2y680 $1,340
Total Revenues. $11,539,079 $11;359;453 $11,822,954
$15,623,154 p ��
EXPENDITURES
Contract Payments Pub Libraries* $10,847,523 $10,847,523 $9,740,000
WCCLS Central Support. Prgms. $ 3,116,766 $ 2;741,318 $ 2,773,479
Personnel Expenditures $ 1,478,224 $ 1,452,017 $ 1,513,239
Materials and Supplies $ 1,444,854 $ 1,106,523 $ 1,064,515
Capital Outlay $ 17,000 $ - - $ -
Other Expenditures $ . - $ - $ -
Interfund Expenditures $ 176,688 $ 182,778 $ 195,725
Total Operating Expenditures $13,964,289• $13;588,841 $12,513,479
Y ,< $1304
x289 $13,588,841 -
Contingency $1,660,683 . $2,034,313 $1,343,788
°,$;�r;66i6;83� $2,034;313
Annual Increase in General Fund $444,728
Percentage Increase 4.00%
. - 11.890/014.970/oe
Percentage of previous year Public Libraries 900/0
Central Support 89%
Total 90%
.*Includes West Slope Community Library, and Cultural Programming grant
funds (FY02-03 only).
Est FY03-04 public Iib reductions: $1,107,523
.Est FY03-04 central supt reductions: $ 343,287
1/3 1/2003 Resource Reduction Finance Scenarios
Libranes
"There isn't anything vve cat cut that's going to saveS511,000 cVt 9 g g
plam® that.doesn't have such a big impact as
`���'='" ROB SAXTOPI,SUPERINTENDENT OF SHER'
for reduced t-z.h- lcx_ .income IS RIC: ivi eD t :- t d d d
Tigard and Sherwood are facing
big budget hits, but final
numbers aren't in and city
support plays a role
By EMILY TSAO
THE OREGONIAN
Tualatin came out ahead.
Sherwood lost a little.
Tigard lost a lot.
As libraries around Washington Coun-
ty
oun ty grapple with the realities of the failed
five-year, $49.9 million service levy in
November, the three local libraries have
reaped mixed results. =
Common sense would seem to dictate .
that all libraries lose money as a result of
the vote on Measure 34-54, which narx<-'
rowly lost. But a restructuring of how to
allocate the remaining county money
has given some smaller libraries,includ-
ing
nclud ing Tualatin's, more money than they
were receiving before the levy failed.
However, Tualatin, along with Tigard
k
and Sherwood,is holding its breath.The
reason is that the libraries rely on more
than county funding and are waiting to
see how much money they'll receive
from city government-
Hope has not faded completely at the
county level. There is talk of putting a
services levy before voters next year.
If a levy is offered in May 2004 and
passes,for example,then libraries would
face only one year of reduced financing,
said Eva Calcagno,manager of Washing-
ton
aes s"Tould be our best-case Sherwood cuts seven school days; Tigard-Tint
she said.
But for now, this is how libraries are = 1: :<_:°, ;fir¢>.;.; -.r::;sr_>.<<:., By JIM TANKERSLEY ming from D
adjusting. "`° T`HE OREGONIAN by spending
AFTER MEJ�SI�R��6
Tualatin Public Library Sherwood cut swiftly. pools and lol
Should Tigard-Tilala
Tualatin is one of four libraries, along high schools pools to help make up jected an income-tax increase last week School be
with Banks, Cornelius and Garden en estimated St:35 million shortfall? ;> — leaving the school district short proved the l
Home,to come out ahead in the next fis S511,000 — district leaders sliced seven he'll fight p
cal year.Because of a new allocation for- wed like to publish your response.To use days from the school year to make up haven't agret
mala, Tualatin was expected to receive The Oregonian's,Inside Line,a free service in . the difference. days,a move
$32,800 more than the $574,800 it re- side the local calling qrea,dial 503-225-5555:::.
from a touch-tone phone,then enter4690,.- : Tigard-Tualatin hasn't swung the proval.The b
ceived from the county last fiscal year, ore-mailusatsouthwest@newsoregoni•=, budget ax yet. Superintendent Steve cuss cuts, bI
according to a draft worksheet from Co- an.com Lowder proposed last week to bridge an weeks and he
Please see LIBRARY, Page 12 estimated $1.35 million shortfall, stem- before deci&
iluiltc,auuwdulc al;uviuGJ cutU 11UvV llllr�lll n LQVV itVvv iv iiaiiwc viic
to handle emergencies. The class correctly but need reassurance that ROBERT EACH/THE OREGONIA
reinforces the need for.those con- they, -ht The Swansons of West Linn –(from left) Riley, Mack,Amy and
Gary–spenda lot `me together. But to learn how to handle
versations,she said. An.' .id Gary Swanson of West being on their own, ether their parents are in the home or not,
en
"It helps give kids a sense of real- Linn rolled their 8-year-old the children took an American Red Class called "When I'm in
ity,"she said, " that there are peo- daughter, Riley, and 10-year-old Charge."
ple who will hurt you, there are son, Mack, in a "When I'm in
things that can go wrong." Charge" class on Monday because
And she tries to get the children of the children's burgeoning inde- Gary Swanson, owner of a land- They need to know how to han
to think through how problems pendence and their desire to baby- _scape services firm, work,out of dle someone coming to the door i
might start and play out.If a child sit. their home, so they are often a parent is on the phone or how tc
has friends over without adults "These classes give them skills in around. I deal with a phone call if a parent is
present,their influence might Iead responsibility," said their mother, But she agrees with the course in the shower.
to dangerous temptationsor other Amy Swanson. instructors that the class has some- "Mostly we wanted the kids tc
difficulties. Swanson, a software company thing to offer children whether feel safe and comfortable in ani
She asks those in the class, sales manager, and her husband, their parents are home or not. situation,"Amy Swanson said.
"There was a high level of support for construction in Tigard, and we thought that might translate into people
realizing it would cost more to operate. But times changed quite dramatically from spring to fall.Yy
EVA CALCAGNO,
MANAGER OF WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES
Libra.ry Advi*so� board makes suggestions
rY ��
Continued from Page 1 changed quite dramatically from
IMM FUNIspring to fall."
operative Library Services. In November,no precinct in Ti-
Calcagno,however,said that the A failed Washington_Codnty levy.-last fall and a new formula fo distribute gard voted for the county levy. So
Cooperative Library Advisory remaining fundinq'will'affectmany libraries in the coming fiscal year. the city is facing the,reality of
Board has recommended that no Here is how local.libraries}fered.-'' building.a'larger library with less
library receive more money than it 2003-04*. Difference. money for services.
For fiscal year 2003-04, Tigard's
had before the measure's failure.
Tigard 'S.*23 million S1.09 million -$144;950 library will see about$145,000less,
The extra money instead is ex- Tualatin $574,872 $607,730 $32,858 or an almost 12 percent decrease,
pected to go to Hillsboro's library. Sherwood $318,211 $305,035 -$13,176 P
"In the interest of fairness, we from the $1.2 million it received
Source:Draft worksheet from Washington County Cooperative Library Services from Washington County this fis-
took that money and gave it to the "proposed figures.'
library that has suffered the most," cal year,.
said Julia Corkett,Tualatin's library Tigard's library director, Marga-
manager. pected to drop $13,000, or 4,per- probably will require a larger oper- ret Barnes,said it is too early to de:-
Hillsboro
e-Hillsboro Public Library will lose cent, .to $305,000 in fiscal year ating budget.Sherwood City Man- termine how the library would be
more than $328,000 from the 2003-04, according to a Coopera- ager Ross Schultz said the city affected. But some changes could
county in fiscal year 2003-04.Hills- tive Library Services draft work- might consider a local levy to pay Include reducing library :hours,
boro library officials have said they sheet for library operations and other eliminating certain.reading pro-
expect to cut hours,lay off staff and Although it is less money than services if needed. grams, leaving vacant positions
cancel programs. "We will operate the space, that unfilled and lowering,the books
P > a before,it will not put the library in p „ P and new-materials budget by 15
It is unclear how the Tualatin h- the same financial bind that it we can operate, he said. percent
brary will fare overall. faced in the late 1980s,,when the li- Tigard Public Library "It has a significant impact,"she
The city, which straddles two bray had to close its doors fora said.
counties, has received some lack of operational mon The problem Sherwood has yet
p �� to tackle is an issue Tigard current- Planning.and construction of
money from Clackamas County in This time around,the reduction ly faces. the new Tigard library continues,
the past But Clackamas County could lead to minor changes, saidwith a target opening date of sum-
also has restructured its financing Ann Roseberry, Sherwood's library City support for the library mer 2004.
formula, allocatin the city about reached a high point in May when
g ty director.These include the cancel- Barnes said that the new library
$35,000 this fiscal year, less than voters approved a $13 million
Y lation of the library's 'First Friday" bond measure to build a 47000- may not have the staffirlg.levels or
half of the$75,000 Tualatin had re- concert series and the discontinua , all the.new materials that city li-
ceived the previous year, Corkett tion of a program that allowed pa- suare-fot new Southwest Hall Boulevard Gong brary officials had hopedfor.
said. trons to borrow passes to muse Mayor Jim Griffith-said he still
Still u for discussion,however, Calcagno,manager of county h- looks forward to the bigger and
P ums and cultural centers in the >
is how much moneythe library will brary services, said Tigard's ap- newer lib
azY Portland area. �'Y•
receive from the city's general fund proval last year had given her hope "I have no regrets about the
in the new fiscal year.Less money The city,however,is continuing for the Washington County levy. bond being passed,"he said. "The
from the city, combined with the with Plans —paid for with urban "I thought, 'This was great,'" operational issues will. get re-
Clackamas County cuts, could af- renewal money—to build a new she said."There was a high level of solved."
fect library services. library-at least four times the size of support for construction in Tigard,
its current 3,500-square-foot build- and we thought that might trans-
Sherwood Public Library ing,she said. late into people realizing it would Emily'Tsao:503-294-5968;
Sherwood's financing is ex- When completed,a larger library cost more to operate. But times emilyisao@news.oregonian.com
N. s „
Survey Management Website ' �'-�bruary 2003 Library Survey>Tabule Results Report Page 1 of 2
Survey Management Website > February 2003 Library Survey > Tabulated Results Report
Source: From Library (in-house)
Surveys submitted: 1481
Report generated: Wednesday, February 12, 2003 - 8:24:00 AM
1.) How often do you visit this Library? Please check view
one. comments
At least once a week 665 45.42%
At least once a month 539 36.82%
Less than once a month 216 14.75%
First-time visitor 42 2.87%
Never 2 0.14%
Total 1464 100.000/a
2.) Are you a resident of Tigard? view comments
Yes 1133 77.66%
No 326 22.34%
Total 1459 100.00%
3.) How old are you? view comments
20 or younger 199 13.52%
21-40 446 30.30%
41-60 588 39.95%
61 or older 239 16.24%
Total 1472 100.00%
4.) Which of the following library collections and/or
.services do you find most valuable? Please check only comments
your topthree choices.
New books (�iD_ 20.53%
Internet Access 364 8.40%
Morning open hours 192 4.43%
Magazines & newspapers 330 7.62%
Word processing computers 89 2.05%
Evening open hours 8 11.04%
Videocassettes & DVDs 67 15.54%
Summer reading program 80 1.85%
Weekend open hours 43 10.92%
Books on tape/CD 302 6.97%
Storytime 84' 1.94%
Other 132 3.05%
Music compact discs 184 4.25%
Adult programs 61 1.41%
Total 4331 100.00%
5.) Availability of Internet Computers view comments
Excellent 239 17.47%
Good 380 27.78%
Just OK 113 8.26%
Poor 25 1.83%
Don't Use 611 44.66%
Total 1368 100.00%
6.) Reference Desk view comments
http://surveys.ci.tigard,or.us/lib_feb survey2003/reports/tabulated_results.asp?sourceID=6 2/12/03
Survey Management Website bruary 2003 Library Survey>Tabul,' ' Results Report Page 2 of 2
Excellent 644 45.74%
Good 510 36.22%
Just OK 43 3.05%
Poor 11 0.78%
Don't Use 200 14.20%
Total 1408 100.00%
7.) Availability of books and other library materials view comments
Excellent 430 30.39%
Good 728 51.45%
'Just OK 176 12.44%
Poor 41 2.900/0
Don't Use 40 2.83%
Total 1415 100.00%
8.) Availability of Word Processing Computers view comments
Excellent 184 14.00%
Good 279 21.23%
Just OK 52 3.96%
Poor 18 1.37%
Don't Use 781 59.44%
Total 1314 100.00%
9.) Check-out Desk view comments
Excellent 848 59.14%
Good 504 35.15%
Just OK 44 3.070/0
Poor 10 0.70%
Don't Use 28 1.95%
Total 1434 100.00%
http://surveys.ci.tigard.or.us/lib feb_suryey2003/reports/tabulated_results.asp?sourcelD=6 2/12/03
TABULATED RESULTS FOR JANUARY 2003 LIBRARY COMMUNITY SURVEY
Source: From Library (in-house)
Surveys submitted: 1481
Report generated: Thursday, February 20, 2003 - 12:26:39 PM
At least once a week 665 45.42%
At least once a month 539 36.82%
Less than once a month 216 14.75%
First-time visitor 42 2.87%
Never 21 0.14%
Total 14641 100.00%
VA
Yes 11331 77.66%
No 3261 22.34%
Total 14591 100.00%
20 or younger 199 13.52%
21-40 446 30.30%
41-60 588 39.95%
61 or older 239 16.24%
Total 14721 100.00%
New books 889 20.53%
Internet Access 364 8.40%
Morning open hours 192---- 4.43%
Magazines & newspapers 330 7.62%
Word processing computers 89 2.05%
Evening open hours 478 11.04%
Videocassettes & DVDs 673 15.54%
Summer reading program 80 1.85%
Weekend open hours 473 10.92%
Books on tape/CD 302 6.97%
Storytime 84 1.94%
Other 132 3.05%
Music compact discs 184 4.257
Adult programs 61 1.41%
Total 4331 100.00%
5.:)�Ov iabtli*!of ineecdifip f'14.. . 7,
tern tit;"ers;. =- -
Excellent 2391 17.470b
Good 3801 27.78%
Just OK 113 8.26%
Poor 25 1.83%
Don't Use 611 44.66%
Total 1368 100.00%
Excellent 644 45.74%
Good 510 36.22%
Just OK 43 3.05%
Poor 11 0.78%
Don't Use i43O;30.39%
4.20%
Total .00%
a off...
Excellent
Good 728 51.45%
Just OK 176 12.44%
Poor 41 2.90%
Don't Use 40 2.83%
Total 14151 100.00%
Excellent 184 14.00%
Good 279 21.23%
Just OK 52 3.96%
Poor 18 1.37%
Don't Use 7811 59.44%
Total 13141 100.00%
Excellent 848 59.14%
Good 504 35.15%
Just OK 44 3.07%
Poor 10 0.70%
Don't Use 281 1.95%
Total 14341 100.00%
Washington County READS 2003 swers the question: at if ewryb4itly in our
Washington 'County F' WashingtonCounty
community read the same book? "rst year, everybodys A ding Pay It'Arward
by.Catherine Ryan'Hyde.All of Wasngton County is invi to join in and read. Cooperative Library ervice,S .
h .
,J k
Here's.how you cats join in the fiin: read the book and talk, out it with others at would like.to thank A
our to library. �'
Y the following organizations
w Go to a Discussion Lead ,, ' g ? or their support of
rainin f pp
,loin a Library Book Grouj
• Teens-Participate in theMoto Contest , ^ Washington County
- • See the Movie for FREE
a ' _. - fw[•y � } t3 app `•r. 4
READS 2003.Meet the Author- - , F e
• Celebrate Students Paying It Forward t
Attend the Panel Ditcussipt
WE
Reading the same book as your neighbors, family and'fricrids,gives everyone- that one-thing in common to talk about.
Washington County READS-200 is the first annual read desi a to
3 countywide book r gn d ngage-a cross-section of the
community in reading, discussions and community fnvolvernent around the'thema es of a book that the entire community is
- reading. Check-out wwwWILInet.wcds.lib.orus for current activities at local,libraries and'in the community then post t` l
your book review comments,Pay
P .
It f 4, K opt Mair rata:
It is the story of liow a boy,who believed in the goodness of human nature, set out to change the world. ,The author,;_ ��I/AD-MARK
, [ /� Promo4onal�rodvota.LLC F� �"+ .'¢.• � -
Catherine R* Hyde,introduces readers to asto about McKinney, a twelve- ear-old bo living in a small 1
-T-
California
town who accepts the challenge his teacher givs his class, a chance to earn extra credit by coming up with
a plan to change the world for the better- and to put that plan into action: The plan that Treyor comes up with is so•
simple-that when others learn of it they are sure it wilj never,work. Even Trevor_himself begins to doubt when his "pay-it e ° ' °'
.forwatd" plan seems to run head-long into bad luck and thevI orst-of human nature. ;
` teu,�ar�e
f<
In the end,Pay It Forward is the story'of essentially every da people made extraordinary by the simple hope,of a child.
A'storq of hope for today"arid for many tomorrows to come. Sometimes,we're too focused on what's wrong with otherMEMO
,::
people.This project encourages.you to see the good in'thern. _ di.)
Start Your Own
Book Group
Training Opportunities For Book Group Disaasion Leaders, NOW �
► <,
Participants in the training will receive a Washington County READS Kit,-designed by Loral librarians, that includes a The - '
"How Tb".instructional pamphlet on beginning and leading book.groups. 'Also included in the kit will be book discussion Valley Theatre
questions,website references, book lists and biographical material specific to Pay It Fortward and author.Catherine Ryan Qa $t:.
Hyde. Anyone who'has'ever been interested in starting a bo?k discussion group, or "
becoming amore active leader in their current book group, ould plan to attend ' ~Y ur .�.��• 71
one of the trainings offered by the following libraries. �►ww
_ WASNiNQTQN COUNTY
Date 1 imG
�r�J
p�rative Library S�rvicEs
Locatio
Feb. 18 6:30 .m. Garden Home'Community Li w
P br
Feb.19 7:00 p.m. , Tigard Public Library F For more information on`Pay It Fprw'ard see ...
y
Feb.26 7:00 p':m. Tualatin Public Library
Www.
• WILInet.wccls.lib.or.us
• www payitforwardmoveinent.org
March 12 6:30 p.m. Hillsboro Public Library T Tanast purne �
r • www.payitforwardfoundation.com ;
Maxch 13 6:30 p.m. Forest Grove Public Library "" : •
I y or
r'Id� dcmI�`l cac&ities-visitvv,wpayitforward.warnerbros.tom/Pay _:00 p.m Tigard Public Library ourwebsite at NVY,�il Mos1 l �848March 19 7 ".
' _ •h Ja'_
Discussion Groups
The foundation of Washington Com-READS is the.boob 4iscussions scheduled tFerpughout the community in March and April. Listed below you will find the dates and times t local libraries will host discussions.to be lead by librarians '
and Cornmiunity volunteers. The author of Pay It Forwa atherine Ryan-Hyde,will also lead the discussions schedule .
so .:.
April. If our book group would Clte to attend one of scheduled therin s lease contact the'1`b ary in advance to
in P Y g P g ' p r
let thein know how many from your group Plan to attends
I �,
You can check-out a copy of the book Pay It Forw�frovfmay WCCLS tnernber library in the county, The book will
also.be available for purchase from local bookstores., Pay . oruiard is'available in English, large print, audio formats, and v'?" `
Spanish. Libraries-will also have%the' movie, which is based:�in the book, available in VHS. � � � ,:` s s • , s s
i *' Forward . ..
D to t Location
' J 'F•
Marc
13 7:00 p.m. Centro Cultural (111.0 North f it Street in Cornelius) with Cornelius Public Library and ; l 0,7;`03 p.ria:
xM
Forest Grove,City Library.
March 18 7:00 p.m. Centro Cultural with Cornelius;Public Library.and�Forest Grove City Library._ _ - 1 '' ''
tcs the public, tlxis celebration will trecpgi�e
r�
March 26 6:30•p.m. ' Cedar Mill Community Library,
," studets couritywide,who have Taken Ehe Tines to
March 26 7:00 ppm. Hillsboro Public Library-Tanas+ urne., I u'b� of �t
pay"It.Fcarrarclir+ourevi ptojes in their local
March 27 7:00'p.m. Beaverton;City Library. _ ' .. 1 '
} community.Author Cathetiae Ryan Hyde will be
April 1 7.00 p.m. Forest,Grove Library. Old gig ofotu without thought '*Ward* joined by local KOTN news-ac for Juilie trary as the`
April 3 7:QO p.m. :Centro Cultural with Cornelius Iitablic Library and'Forest Grove City Library In'recognition.ofWaSgton County REAM'S;we official emcees for-the eve�tt_sponsotred.byCCCF, '
The discussion will be-in Spanish d English _ present A Community Gathers to Pay It Forward - Pay It Forward Poundatiati and the WaShingto�n
April 4_ 11:00 a.m. Forest Grove Family Resource Ce 4 ter (Open to Women). - ' Town Hall Panel-Discussion. Open to the public, the County Cooperative Library Services.
April 9 . --6:30-p.m. West Slope Community Librarq; ith Garden Home-Community Library book group. event will i.ndude'pi�epared remarks byxhe panelists fol-
April 9 ' 7:00 p.m. Tigard Public Library,with Tualatin Public Library book group discussion to be lead by _ lowed questions and'answers:Topics;disegssed will
author Catherine Ryan Hyde:. include the,mes from the-book: the concept of paying it "
April 9 7:00 p.m. Hillsboro Public Library-Tanasb urne. 1 forward, parenting issues, excellence in education, etc. PhotoContest
April 10 Noon Tigard Public Library ' 'Phis event will be broadest on Tualatin Valley Tel -
April 10 6:30 rn. Cedar Mill CommunityLibrary. _ k Seating is limited and'will be first-come, first-served: Sub:nission,DeadCne-March 14th; 5:00 p.m.
April'10 7:00 p.m.. Forest Grove Library. Award Celebration-April 4di,4:00_p.m.
April 11' 6:301%m.. McMenamids Grand Lodge in Fo est Croye. Join the WOMen's Biographies,group discussion The Panelists will include:
_ ort'author Catherine Ryan Flytk. Pay It Forward author,Catherine Ryan Hyde, is a criti- Teens in grades 6-12,throughout Washington County,
April 22 10:00 a.m. Forest Grove City,library, discusic on to be•lead.by author Catherine Ryan Hyde. � tally acclaimed novelist and award-winning short story ��li$ible to participatein the Pay It Forward:Teen
April 12 7:06 p.m.' Centro Cultural'wiih Cornelius P a blic Library English &Spanish book groups, discussion'to $ writer. She is the author of more than forty published Photo Contest. Hosted by the Tualatin Public Library,,
be-lead by author Catherine R Hyde. .', i stories, the story collection Eat`thquake Weather and the m support from Oregon.Photo,prizes include cash, an
` Cedar Mill Community Libr, ,discussion-to be-lead b authof Catherine Ran Hyde. 4`n; novels Funerrtls r Hozses, Pay-It Forward, Electric God' ` MP3 player,and digital camera.
,April,13 13 1:OQ p.m. t3'. Y Y _ . .�, .�
April 13 2:00 m. Beaverton Ci Libra i- - and the new Wafter''Pu le Heart.The national bestseller Official rules for the Photo Contest can be found
A Pay AForward was adapted into a major feature film. within the Washington County READS 2003 link at
^. Electric God and:Walter's Purple Heart are also optioned wwwwilinet.wccls.lib:or.us.The contest limits one entry
for filth and in development.. , ' per person. Submissions must be received at the Tualatin
Movie Screenings Oregon 2002 Teacher df the Year, Deborah White,is a Public Library by 5:00 p,m.;March 14th. Questions?
`k Title 1 teacher in reading and mathematics at Lyle Call Julie Wickman @ 503-691-3069.
'_ :- Elementary School in Dallas,Oregon. White has been The Three Photo Categories Include
Attend a FREE screening of the movie Pay It Forward at ollowing locations: ,; ego -
;' a teacher for 21 years. _ 1) Paying It Forward. Submissions inthis category,
rte & Location ' -
wili communicate acts of generosity,charity, or
March 25 6:30 p.m, Beaverton Ciiy'Library Washington County Yauith Advisory Council Member, g tY rY
AJ Tunall,a senior it Forest Grove High School, is a -.philanthropy.
March 28 2:00 p.m. TigardPublic Library',at the T y/ Town-Hall. 4 member of theNational'Honor Society, International �' '
r i 2) Education. Photographs in this category will .
April - 2:00 p.m_ Beaverton City Library ?, Club, and the.school's•jazz band, "`; represent an excellence in education,whether
Former'Mayor and State slator, Ralph Brown, is a it would be a favorite teacher or teaching
April 9 7:00 p.m. Valley Theatre,9360 SW Bea lHillsdale Hwy in SW Portland. ! P g
3 R Pacific Ave. in Forest Grove. 7etired school administrator. He has been involved in staff in action,-to exceptional school
April 12 ' 2:00-p.m. McMenamin'' Grand Lodge, Washi. on'Coun olitics for man ears, servin on ro ects,to hoto hsexhibiti a
ty P Y Y g P 1 P aP
Catherine Ryan Hyde-, author a book'Pay It Forward,will lead a discussion.., .-
the Cornelius City Council, and as Mayor of Cornelius, unique learning situation.
- and recently in the Oregon State Legislature. '
3).Families.Entries in this category will include any
' %' family evenvor activity.