01/17/2002 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JANUARY 17, 2002 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Braun
2. ROLL CALL: BRAUN CHAPMAN_ DIAMOND KASSON_
LAWTON (Alternate) SMITH THENELL
3. Approve Minutes of December 13, 2001. Braun
4. Agenda Additions and Deletions. Braun
5. Call to the Public. Braun
6. Monthly Report for December 2001. Barnes
7. Friends of the Library Report. Burgess
8. WCCLS Needs Analysis. Barnes
9. LDB/CLAB. Barnes
10. Display/Exhibit Policy. Barnes
11. Foundation. Diamond
12. New Tigard Library Construction Committee. Chapman
13. Board Communications. All
(Reports from Board members on communityand citizen activities)
14. Other Business.
15. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
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TIGARD LIBRARY BOARD
MINUTES
December 13, 2001
Call to Order: 7:00 p.m., by Chair, Anne Braun.
Roll Call: Anne Braun, David Chapman (arrived at 7:10pm), Marvin Diamond, Sue
Kasson and Jane Smith. Staff: Margaret Barnes and Connie Martin.
Minutes: Diamond moved to approve and accept the minutes of November 8,
seconded by Kasson. Motion passed unanimously.
Agenda Additions and Deletions: None.
Call to the Public: None.
Introduction of Sandy Birkner, Technical Services Specialist: Barnes introduced Sandy
Birkner, the library's Technical Services Specialist. Sandy came to the library in
October 1999 as a cataloging librarian and is now head of the Technical Services
Division. She oversees the management of cataloging and acquisitions. Sandy gave
an overview of the responsibilities of the Technical Services Division. This division is
responsible for getting the materials into the cataloging system, the physical processing
to circulate the materials.and the removing of the materials from the library system once
the item has expended its shelf life. The Technical Services Division works closely with
the Readers Services and Circulation Divisions. Staff in Technical Services has
undergone specific training as directed by WCCLS for higher quality of standards for
accurate cataloging information. Technical Services staff search a larger nationwide
database as well as the local system when researching cataloging information. The
cataloging staff will work toward checking magazines through the on-line system. The
Technical Services staff has eliminated a large backlog and continues to make sure
collections are better organized and cataloged properly to make locating materials
easier for patrons.
New Tigard Library Construction Committee:
Chapman announced that the New Tigard Library Construction Committee will present
to Council on December 18 the recommendation of placing a $13 million bond measure
on the May 21, 2002 ballot. Chapman stated the Committee has worked very hard to
be conscientious of the final project amount that Council would need to consider. The
total cost of the project is estimated at $14.2 million, which includes cost of land
acquisition, design, construction and furnishings for the new library and would also fund
parking, landscaping and related street improvements. The additional $1.2 million will
be provided by two bequests received in 1999, totaling $1 million and $200,000 from the
City's reserve funds. There will also be a public hearing on December 18 for people to
testify regarding the library project. Chapman and Barnes showed the latest
PowerPoint highlighting where the library's been and where it's going. In
February/March 2002, there will be an opportunity for community forums seeking input
on the rest of the site, parks and the continuation of Fanno Creek Park and trail system.
It was announced that the Library Board is invited to speak at the December 18 public
hearing.
Letter of Resignation from Gary Johnson:
Braun received by e-mail a letter of resignation from Gary Johnson. Barnes will follow-
up with the City's Volunteer Coordinator to fill the vacancy. This process should take
place by February 2002.
Reports: November Monthly Report: Barnes clarified for the Board Paula Walker's
role in the library. Paula's primary goal is to disseminate information
regarding the proposed new library to the public and media. The YA
magazines have now been relabeled with a security type system as
preventative measures. There seems to be a high demand for these
items to be taken from the library.
Friends of the Library Report: No report was given this month. Barnes did
announce that the Friends will sponsor the Library's Holiday Open House
on December 14, from 4-7pm in the Puett Room.
WCCLS Needs Analysis:
The WCCLS Needs Analysis will be brought to City Council on December 18. The
County is proposing a county-wide local option levy by WCCLS in November 2002.
From the preliminary needs analysis, the five-year levy is estimated at $50 million or .26
per $1,000 assessed valuation. The Board discussed and expressed concerns
regarding the amount of the levy.
LDB/CLAS:
The main focus of these meetings was discussion of the local option levy.
January 2002 Meeting Date:
Barnes informed the Board that along with City Manager Bill Monahan and City
Councilor Joyce Patton, she will make a presentation to the Tigard-Tualatin School
Board on January 10, 2002; the date of the Library Board meeting. The question was
raised; should the Library Board meeting be rescheduled or should another member of
the library staff be present at the January 10 meeting? Board discussed and decided to
postpone the meeting a week until January 17, 2002. Barnes also announced that
WCCLS Director Eva Calcagno will be present at the February 14, 2002 meeting.
Display/Exhibit Policy:
The Board expressed that the information in the Library's Exhibit and Display Policy was
thorough and well thought out and that they liked what was in the policy. Staff members
Cheryl Silverblatt and Linda Parker worked on the revisions of the policy. Barnes
announced that the disclaimer statement will be revised and a final version will be
presented to the Board in January for their approval.
Foundation:
Diamond noted that the Foundation is moving along with accomplishing the goal of
increasing the size of the Board and raising money. The Foundation is in the process of
drafting letters to service clubs which will be available for the Library Board at their
January meeting. Diamond mentioned again that Board members are welcome to any
Foundation meeting. The Foundation meets the first Tuesday of each month at noon
and the third Tuesday of each month at 7pm.
Board Communications:
• Diamond wished everyone a Merry Christmas and Happy New Year.
• Chapman mentioned that a friend spoke highly of recent phone service they
received in Circulation.
Other Business: None.
Adjournment: It was moved by Diamond, and seconded by Chapman to adjourn the
meeting at 8:52 p.m. Motion passed unanimously.
Next meeting is scheduled for January 17, 2002.
r
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Services
DATE: February 1, 2002
SUBJECT: Library Monthly Report, December 2001
Personnel: Amy Emery began her leave one month early with the birth of her daughter
on December 26`h. She did have time to train Sandy Birkner and Dianne Byrne on
electronic ordering procedures. Wayne Grimm, our wonderful Young Adult Librarian
resigned this month. The library has posted for a Young Adult Librarian.
Reference Services: December statistics indicate that the reference staff conducted a
total of 3,743 service interactions with the public. These included 3,449 reference
questions, 96 directional questions, and 198 instances of assisting the public with
technical problems with computers. This month in interlibrary loan, staff searched and
requested 53 items for patrons from libraries outside of WCCLS, 34 of these items were
received.
Technical Services: In December, 1154 items were added to the. collection. There
were 367 bibliographic records added to the Polaris database, of these five were
original records. The average number of days for items to be cataloged and processed
was 27, compared to 21 in November. The average for fiction was 17 days, as
compared to 15 in November. Non-fiction averaged 35 days, compared to 27 for
November; videorecordings 12, compared to 11.5 in November; books-on-tape and
books-on-cd, 28 days, compared to 30 in November. Bobby White took over
responsibility for cataloging juvenile nonfiction books, which should help move all non-
fiction materials through at a faster rate.
Mitten Tree: Louise Meyers and Terri Smith did a great job working with the Friends of
the Library and local groups such as St. Anthony's school and a Girl Scout troop to
provide the "Mitten Tree" again this year. The tree was overflowing with more than 160
hats, scarves, mittens, and other warm articles donated by generous citizens. These
items were all sent to the Good Neighbor Shelter after the holidays.
Circulation: Total checkouts for December was 46,167. This is a 10.49% increase
over checkouts for December 2000. The busiest day this month was the day after
Christmas with 2,174 checkouts.
Web-based renewals totaled 357. Patrons are still learning about this service and
response has been positive. The self-check machine accounted for 7% of the total
circulation this month.
Cultural Pass Program: December Cultural Pass use was 29. The two most popular
places to visit this month again were the Children's Museum and the Portland Art
Museum. Seventeen new registrations were added to this program this month. To
date, total number of instances of the passes being used since the program began in
July of 2000 is 451.
Holiday Open House: On December 14 the Library and the Friends of the Library held
a Holiday Open House. With their enthusiasm for the day and their great decorations,
the Circulation staff really contributed to the overall success of the event. Patrons really
enjoyed the music of Ann Cullen, a wonderful harpist and seemed to enjoy the
atmosphere created by the decor and music.
New Library Construction Committee: The option on the Field's property was
approved this month by the City Council. The Council also voted unanimously to
approve placement of a $13 million general obligation for the construction of the new
library on the May 21, 2002 ballot.
Volunteers: The total volunteer hours this month is a 19% increase in donated hours
when compared to the total volunteer hours for December 2000. Trish continues to
coordinate the once a month Friday night music. She has been working with the staff
from the Regional Arts and Culture Council to plan the Friday night music program for
the next couple of months. This month she also coordinated four circulation volunteer
training classes.
Volunteer Type Number Hours
Regular Volunteers 78 644.50
Youth Services 24 141.50
Local History 0 0.00
Adopt-a-Shelf 4 11.00
Library Board 5 10.00
Homework Center 3 11.50
Community Service 4 82.00
Friendly Visitors 8 16.00
New Library Construction 0 0.00
Total 126 916.50 = 5.3 FTE
WORK INDICATORS DECEMBER 2001 DECEMBER 2000 DECEMBER 1999
Circulation
Total (from WCCLS) 46,171 41,785** 39,721
(3,232 self-check)
Days of Service 30 27.5 26
Average Daily Circulation 1,539 1,520** 1,528
Hours of Service 287.5 267.5 268
Materials
Circulated per Hour 161 156** 148
Increase in Circulation +10% +5%
Materials Added 1,154 1,376 1,311
Materials Withdrawn 2,267 1,339 972
Borrowers Registered 189 219 212
Cultural Passes Program 247 (YTD) N/A N/A
29 (Month)
Adult Programs 0 34 28
(Number of sessions) (0) (8) (9)
Story Time 0 0 0
(Number of Sessions) (0) (0) (0)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 229 232 192
(Number of Sessions) (9) (4) (8)
Children's Computer 95 93 134
Word Processors 174 221 219
Internet Users 3,391 2,795 1,871
Typewriter Users 13 N/A N/A
Visitors
(Gate count divided by 2) 18,818 17,081 (est.) 16,166
Increase in Visitors +10% +6% -11.0%
Fines/Fees Collected $4,629.90 $3,372.62 $3,119.16
Gifts Received $ 0.00 $ 0.00 $ 0.00
' No statistical report from WCCLS was generated.
Without self-checkout machine figures.
WORK INDICATORS )ECEMBER 2001 DECEMBER )0 DECEMBER 1999
Circulation
Total (from WCCLS) 46,171 41,785** 39,721
(3,232 self-check)
Days of Service 30 27.5 26
Average Daily Circulation 1,539 1,520** 1,528
Hours of Service 287.5 267.5 268
Materials
Circulated per Hour 161 156** 148
Increase in Circulation +10% +5%
Materials Added 1,154 1,376 1,311
Materials Withdrawn 2,267 1,339 972
Borrowers Registered 189 219 212
Cultural Passes Program 247 (YTD) N/A N/A
29 (Month)
Adult Programs 0 34 28
(Number of sessions) (0) (8) (9)
Story Time 0 0 0
(Number of Sessions) (0) (0) (0)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 229 232 192
(Number of Sessions) (9) (4) (8)
Children's Computer 95 93 134
Word Processors 174 221 219
Internet Users 3,391 2,795 1,871
Typewriter Users 13 N/A N/A
Visitors
(Gate count divided by 2) 18,818 17,081 (est.) 16,166
Increase in Visitors +10% +6% -11.0%
Fines/Fees Collected $4,629.90 $3,372.62 $3,119.16
Gifts Received $ 0.00 $ 0.00 $ 0.00
* No statistical report from WCCLS was generated.
** Without self-checkout machine figures.
Washington County Cooperative Library Services
� o
Discussion Draft
Proposal for a Supplemental Local
Option Levy for Library Services for
FY04 - FY08
Prepared for the Washington COLinty
Board of Commissioners
Submitted by
Scott Rice, Chairman, Washington County Cooperative Library Services
Advisory Board (CLAB)
Date???
Table of Contents
TABLEOF CONTENTS.............................................................................................................................2
EXECUTIVESUMMARY..........................................................................................................................3
OVERVIEW.................................................................................................................................................3
SUMMARYOF NEEDS ANALYSIS................................................................................................................3
LEVYSUMMARY...............................................................................................................................'..........4
PROPOSEDLIBRARY LEVY SCHEDULE .....................................................................................................4
GENERALLEVY INFORMATION..........................................................................................................6
EVENTS LEADING TO DEVELOPMENT OF A LEVY PROPOS.AI...................................................................6
DEPLETIONOF RESERVE...........................................................................................................................6
INCREASE IN SERVICE DEMAND IN MEMBER LIBRARIES.........................................................................6
KEYELEMENTS OF THE PROPOSED LEVY................................................................................................8
Funding for public librar} service providers:........................................................................................ 8
Central support services for member libraries.................................................................................... ... 9
LEVY DEVELOPMENT ASSUMPTIONS...................................................................................................... 10
For WCCLS Central Support Set-vices. ........................................................................................... 10
For Library Service Providers:............................................................................................................ l0
ESTIMATED TAX INIP:ICTS OF LIBRARY LEVY 2002............................................................................... 11
Projected Assessed Values and Trtc Rates for lVashington County...................................................... l l
BACKGROUND......................................................................................................................................... 13
1N7CCI.S NIE:IIBERS................................................................................................................................. 13
FUNDING HISTORY'................... 1'
.....................................................................................................
FINDINGSTRliCr)RF.............................................................................................................................. 1.3
1N*CCLS SERVICE RESPONSIBILITIES..................................................................................................... 15
EFFORTS TO REDUCE LENT SCOPE AND S17F......................................................................................... 16
DETAIL OF LEVY ENHANCEMENTS FOR FY04 — F1'08................................................................ 17
ADMINISTRATION AND CONTRACI-S PROGR.-x)1 NEEDS ANALISIS SUM.M IRI'...................................... 17
AUTOMATION PROGR.\M NEEDS ANALYSIS SUSINIAR1'.........................................................................23
REFERENCE PROGRAM HEEDS ANALYSIS SUNIMARI............................................................................. 27
OUTREACH PROGP-.vm NEEDS ANALI SIS SUMMARI' .............................................................................30
COIRIER PROGRAM NEEDS ANALYSIS SUMNIARI..................................................................................33
I'OUTH SERVICES PROGR-%.Nl NEEDS ANALISIS SUNLMARY................................................................... 3�
2
Executive Summary
Overview
The purpose of this document is twofold. It is to provide the Board of Commissioners
with information regarding current and projected funding needs for public library
services in Washington County, and to provide information for formal consideration of a
five-year local option levy to supplement existing funding sources for library services for
the period FY03-04 through FY07-08.
After preliminary discussions at the May 22"d and July 24'h, 2001 worksessions, the
Board requested that staff of the Cooperative Library Services conduct a thorough needs
analysis in order to determine the level of finding needed to address current unmet
library service needs as well as projected service needs through FY08. Based on this
analysis, the estimated supplemental levy needed to address these service needs totals
550,000,000 over the five-year period FY04 — FYOS, with an average annual impact of
S 10,000,000 or 26 cents per S 1000 of assessed valuation. For a resident owning a home
assessed at the County's 2001-02 average assessed value of$149,060, it would equal an
average of 539.04 per year.
This proposed Local Option Levy is targeted at addressing three key issues: I) it would
replace WCCLS reserve funds (due to be depleted in FY03-04) that have been supporting
e.yisting services; 2), it would provide additional funding to address currently unfunded
increases in sen-ice demands being experienced by member libraries; and 3) it would
fund the central support services needed to bolster and augment the new service levels
proposed by member libraries. Should the Board decide to proceed with the proposed
levy, this document would serve as the guiding document for development of a ballot title
for the November 5, 2002 General Election.
Cooperative Library Services staff, the Cooperative Library Advisory Board, the Library
Directors' Board and all library service partners (eight cities and two non-profit
associations) have worked together to conduct the needs analysis, to determine the
projected funding levels needed to adequately support library service through FY07-08,
and to for\vard this proposal to the Board of Commissioners..
Summary of Needs Analvsis
• Washington County libraries are in a period of dramatic growth.
• There is a potential for additional library service providers.
• Library service providers are attempting to address facility and capital needs to meet
current demands.
• Library service providers are diversifying sen ices and staffing to meet user needs.
• The capacity of WCCLS central support senvic'es must also be addressed and
enhanced to provide adequate support Cor library service providers.
Levy Summary
Below you will find a broad overview of the Library Levy 2002 Proposal for FY04 —
FYOS. Throughout this document, the levy is organized into two main categories: Public
Library Funding and Central Support Services.
Detailed information is provided in the following sections of this document. A balance
sheet of the five-year overview is included as Attachment A.
Proposed distribution of Library Levy 2002 Funds for the five-year period of FY04 —
FY08 by Category:
Public Library Support $39,000,000 78%
Central Support Services 511,000,000 22%
Grand Total $SO,000,QUO l0U%
New WCCLS positions to support public library service capacity: 12 (10.55FTE)
Average Tax Rates per S 1000 Assessed Valuation: $0.26
Average Yearly Levy FY04 — FYOS.- $10,000,000
Average Assessed Values FY04-FYOS: $38,021,000,749
Average Annual Tar Impact For S149,060 Home: 539.04
Average Monthly Tax Impact For S 149,060 Home: S 3.25
Average Annual Tax Impact For 5200,000 Home: 552.38
Average Monthly Tax Impact For 5200,000 Home: S 4.37
Average Annual Tax Impact For 5250,000 Home: 565.47
Average Monthly Tax Impact For 5250,000 Home: S 5.46
Proposed Library Levy Schedule
The Cooperative Library Advisory Board (CLAB) is recommending to the Board of
Commissioners the following schedule for the Library Levy 2002. After distribution of
the draft Library Levy 2002 proposal to the BOC, WCCLS staff, CLAB members and
library directors will present and discuss the proposal with cities and non-profit library
service partners and their library advisory boards to increase understanding of the results
of the needs analysis and components of the levy proposal.
Date,'Event Action(s)
January 11, 2002 Distribute draft proposal to Board of
Commissioners for review; discussion with
Service providers
February 6. 2002 CLAB recommendation of proposal
February 26, 2002 BOC Briefing on Levy Proposal
Extended Worksession
March 12, 2002 BOC Directs Counsel to Prepare Ballot Title
March 19, 2002 BOC Adopts Ballot Title
September 3, 2002 Last BOC Meeting before Filing Deadline
September 5, 2002 Filing Deadline Ballot Title Filed with Elections Office
October 18, 2002 Ballots mailed by Elections Office
November 5, 2002 Election Day
General Levy Information
Events Leadin-, to Development of a Levv Proposal
As the Board will recall, the Washington County Cooperative Library Services (WCCLS)
Manager recently initiated formal discussions with the Commissioners regarding long
term funding issues for the WCCLS. To summarize, the focus of this discussion is
threefold:
1) Beginning in FY03-04 WCCLS will need additional funding to support existing
service levels mainly because of the depletion of the WCCLS reserve.
2) Additional funding requirements to address expandinc service demands have been
identified by library service providers.
3) This report concludes that a five-year local option levy (FY04 — FY08) is probably
the only realistic option available to address these critical funding issues.
Depletion of Reserve
As planned in the County's Ballot Measure 50 Implementation strategy in 19981, the
WCCLS "share" of the newly established County tax rate under Measure 50 was
established as follows: a) estimates were calculated of what it would take to continue
funding for existing WCCLS service levels for 5 years.(FY99 — FY03); b) WCCLS
reserve funds available at that time were then applied to projected spending requirements
with the assumption that reserve funds would be spent down to 10% of the WCCLS
operating budget by the end of FY03; and c), once spending requirements were estimated
and reserve funds applied, a general fund amount that was "needed to balance" the
\VCCLS budget was determined. This became the basis for how annual general fund
support was determined for FY99 through FY03. It was also assumed that at the end of
this time period a new local option levy might need to be evaluated. General fund support
for WCCLS under this plan has increased an average of about 4`3o per year with dollar
amounts growing from 59.5 million dollars in FY99 to approximately S l 1.1 million
dollars by the end of FY03.
Accordingly, the goal of reducing the WCCLS reserve down to 10% of its operating
budget will likely be realized by the end of the FY03 fiscal year and replacement of these
reserve funds is estimated to be in the range of an additional 53.1 million (for a new total
requirement of about S14.2 million dollars) per year starting in FY03-04 just to fuml
eyisting, brise level services. The amount is projected to increasing over the ensuing five
years through FY07-OS. See Attachment B.
Increase in Service Demand in Member'Libraries
1 F(7shington Counts• librtirics tyre in a period of tlranwtic growth. Beyond the obvious
increases in county population over the last decade, growth in use of public libraries has
increased at an even faster rate. Three out of four county residents hold library cards.
Circulation of library books, videos, CD's, magazines, etc. increased over 140,,o in FY00-
01, topping 5.2 million items checked out. Circulation projections for FY01-02 are
Washington County Administrative Office, 1111plementi1wMeasme �O in W'ashim,toil County, March IS,
1995, 1).16.
0
nearing 6 million, an increase of 16% over the previous year. Using historical average
growth information for each library, circulation projections for the five-year levy period
indicate that annual circulation will increase by over 100%, topping 10.7 nlllllon In
FY07-08. Obviously, growth of that magnitude has significant impacts on the
operational costs (staffing, materials, equipment, etc.) required to meet that demand.
There is a potential for additional library service provitler-s. Two cities, North Plains and
Gaston, have expressed some level of interest in developing library service. WCCLS has
guidelines describing the process for admission of new public library service providers
and it is possible that within this five-year period, one or both of these small cities could
qualify for county funding through the Public Library Service Agreement.
Libratti•set-vice providers are attempting to address facility and capital needs to meet
current demands. Four library service providers have remodeled, expanded or built new
library facilities in the last two years and another expansion is set to open early in 2002.
Three providers have plans for construction of new library buildings in 2004, and four
more are beginning to plan for facility expansions or branch libraries in 2004 through
2007. Improved facilities are needed to accommodate increasing number of users as well
as to replace outdated and undersized facilities. According to Oregon Library
Association Standards for Public Libraries, less than 60% of the minimum recommended
square footage is currently available in Washington County. While capital costs are
borne by the library service providers, increased operating costs for these have an impact
on WCCLS as the primary funding source for library service.
F '2000-01 Square Footage per Service
Population
Service Current OLA titin. °o
Provider Pop. Sq. Ft. Sq. Ft. Avail.
Banks 2,S6S 3,000 3,050 9S01/0
Beaverton 122,35S 67,000 S2,SSS S 1%
Cedar N1II1 57,811 24,365 43,515 56%
Comelitis 10,121 10,000 7,702 130%
Forest Grove 22,750 13,3)16 17,300 77°,0
Garden Home 4,744 930 3,615 26%
Hillsboro (all) 124,547 35,276 S4,224 420//0
Sherwood 13,SS3 3,500 10,561 33
Tigard 53,519 13,000 40,597 32%
Tualatin 22,670 S,505 17,239 49%
West Slope 10,975 6,000 8,351 720io
Total 446,246 1 S4,S95 319,342 58%
Lihrary scrvicc prcnvidcrs arc clivcl-s fting SCITI(TS (Incl sncff ng to MCCt User Hees.
In addition to addressing the need for increased square footage. local libraries are also
IIl\'CStlll, in technolo�ov 1111(1 StaftlI,,,. Pro\iilin,, tree, public lilt I let aCCtSS 1S a major
push for public librariCS. I-Cgllll-IM` IiIVCStmCntS In \\'orkSiatlolls and local arca networks
(not covered by WCCLS Automation support), and staff training and expertise to manage
the technology and instruct patrons in use. Libraries are also trying to address the need
for bilingual staff, and services and collections in languages other than English. Libraries
are also offering a wider variety of programs for all audiences to augment traditional
services. These include, for example, book discussion groups, cultural performances,
informational programs, lectures and instruction.
The capacity of TVCCLS central support services must also be addressed and enhanced to
provide adequate support for library service providers. Increases in central support
services are recommended when it is more cost effective or more efficient for services or
programs to be done centrally than by individual libraries. Included in this proposal are
enhancements in all WCCLS program areas to increase central capacity to support on-
going programs and services for member libraries and to address identified unmet needs.
Kev Elements of the Proposed Levy_
A recap of the dollar amounts for the services described above are outlined below. Funds
from the Library Levy 2002 would be used to: 1) replace current revenue that comes
from the WCCLS Reserve fund, and 2) fund current and projected unmet needs. For more
detailed information, a Levy Balance Sheet is attached to this document as
Attachment A. The levy amounts listed below are gross average annual amounts and
actual levy collection rates would be lower as can be seen on the Levy Balance Sheet.
The ratio of funds for public library service providers to that of central support services
remains essentially the same as the historic ratio of 78% to 22%.
Funding for public library service providers:
Average per year: Five Year Total: Percentage:
S7,00,000 539.000,000 7SONO
Central support services for member libraries:
FIN'
Year Total: Percentage:
Average per year: F
52,300,000 S 11.000,000 22°
Funding for public library service providers:
Provides an additional S39 million for public libraries over 5 years (S34 million in
ne"v funds and $5 million in replacement funding).
• Provides an additional S2.6 million for distribution to library service providers in
FY03-04 (an increase of 24% over F'Y'02-03),
• Funding for library service providers would increase 20% in FY04-05, and 10% per
year in FY05-06 through FY07-08 to a total of S21,35S,905 in FYOS,
• Accommodates the potential admission of one to tN,,•o additional library service
providers,
• The distribution formula that will deterniine allocations for each library service
provider will be determined by the CLAB in the Spring of 2002.
Central support services for member libraries:
• Provides an additional S1 1 million for central support services over 5 years (S7
million in new funds and $4 million in replacement funding),
• Provides an additional S2.2 million in FY03-04,
• Funding for central support services would increase an average of 9% per year from
FY04 — FY08 to a total of 55,373,124 in FY08.
Central support services for member libraries includes the following service
enhancements recommended by library service providers to support their programs and
services (noted by WCCLS budgetary program):
• Administration: 51,017,435 to provide continued participation in the MIX program,
continuing education programs, countywide cultural programming, additional mailing
of the Cooperative newsletter, and various promotional activities and materials to
increase public awareness of countywide library services and programs.
• Automation: S2,223,009 to provide adequate funding for scheduled
upgrade replacement of WILInet, provide training for member library staff, increase
capacity to support website development and computer support for member libraries,
and implementation of a thin-client network for public access computers at member
libraries.
• Reference: 51,923,489 to increase electronic database subscriptions for library and
public access, expand contracts for telephone and digital reference services, increase
professional support for website content development, and consolidate interlibrary
loan activities into one location.
• Courier. S485,628 for additional staffing and vehicles to adequately support projected
increases in library circulation and interlibrary transfers.
• Youth Ser`ices: S62.2SS to increase support for countywide reading promotions for
children and your, adults.
The five-year total for,enhanced central support services total 55,71 1.2S9. or an average
annual increase of S 1.1 million.
Services to Special Populations:
• Outreach.to Homebound: 5S69,S 19 to fund increased mailing costs for projected
increases in Outreach users (and those who do not qualify for Free NNIatter for the
Blind), reinstatement of an in-person delivery program to better serve residents in
care facilities (usin(Z volunteers for deliveries), coordination of Countywide literacy
activities. and an Increase In staffln�L, for the County .tail Library t0 serve
additional inmates.
• Cont1l1l1at10I1lI'eplace117el1t of federal Grant to serve Latino C011llllllIllty: S433,5 1 7 t0
continue an established Outreach program (federal funds expire in FY03-04).
The five-year total for enhanced services to special populations total S 1.31)3.33(1, for an
average annual increase of 5260.667.
Levv Development Assumptions
Following are the annual cost increase percentages used to construct the revenue and cost
projections for the needs analysis and levy proposal. Annual increases for facility and
salary-based costs were determined in consultation with appropriate Washington County
Support Services departments. Annual increases for library usage were calculated using
a combination of historical data and anticipated changes/increases.
For County General Fund revenue: 4%
For interest on revenue and reserves: 4%
For County Assessed Value increases: 5.5%
For WCCLS Central Support Services:
Cost-of-Living (COLA) 3%
Salary Step Increases (where applicable) 5%
Medical/Dental Costs 10%
PERS 12.28%
Worker's Comp, Life Insurance, and misc. 3%
Matenals and Supplies 4%
Capital Expenditures 4%
Indirect Expenses b•b%
Postage Increases 3%
For Library Service Providers:
Public Library Operational Costs Individual costs determined based upon
local circumstances, then aggregated to
determine countywide projections.
Average Circulation Increases Determined based upon individual
library historical averages.
Circ. Increases after Building Expansion lS°% annually for two years.
Countv Population Increases 5%
I�l
Estimated Tax Impacts of Library Levy 2002
The following chart illustrates the projected tax impact of the addition of the Library
Levy 2002 to the Washington County pennanent tax rate of$2.25. If passed, the average
annual rate would be $2.51 per 51000 of Assessed Valuation (AV) for the permanent rate
plus the levy. For the purposes of this proposal, the County Assessed Value is projected
to increase at 5.5% annually, as in the current county General Fund forecast. When
applying the average annual dollar amount to be levied by this proposal (S10 million per
year), a five-year estimated average tax rate impact of 5.26 is obtained. Tile possibility
exists that AV growth rates will exceed the 5.5%projection; if so, the avera`e five-year
tax rate estimated for this levy would be lower than the 5.26 projection.
Projected Assessed Values and Tax Rates for Washington County
Countv Permanent Rate: $2.25 per S 1000 of Assessed Valuation
With Library Levy 2002:
Projected °/, Proposed Levy Est. Rate
Assessed Value Cho Levy Rate with Leve
FA'03 532,611,362,518 5.5%
FY04 534,404,987,456 5.5°% S 10,000,000 50.29 52.54
F'YO5 536,297,261,767 5.5°'o S 10,000,000 SO.28 52.53
FY06 S3S,293,611,164 5.5% S 10,000,000 50.26 S2.51
FY07 540,399,.759,778 5.5% S 10,000,000 50.25 S2.50
FY08 542,621,746,566 5.5`%, S 10,000,000 S0.23 S2.4S
AN-crabe 538,403,473.346 5.50,10 S 10,000,000 SO.26 52.51
The County Permanent Rate of 52.25 Nvas created by the passage of Ballot Measures
47,150 in 1995. All existing County levies at that time were rolled into one perllancnt
rate, Including the County General Fund tax base, the INIz jor Streets ,C Transportation
Improvement Program, and the WCCLS levy. The levy rate for WCCLS at that time was
5.36 per 51000 of Assessed Valuation, or 16°0 of the new Permanent Rate. Ili FY02-03,
WCCLS will still receive approximately 16% of the amount collected from the County's
Permanent Rate, or S 1 1.1 million dollars.
Washington County Permanent Tax Rate
Distribution FY02-03
MSTIP _
31% 0 NISTIP
i General ®WCCLS
Fund 6
i LO General Fund
53% WCCLS ----
16%
I
II
If the Library Levy 2002 were to pass, the average annual levy revenue added to the
County Permanent Tax Rate would look as follows:
-Permanent Tax Rate Plus Library Levy 2002
50.70
El NISTIP
51.19 M WCCLS
® C)General Fund
50.62
The above illustrations take into consideration only the County's permanent rate tax base
and the proposed Library Levy 2002, and do not include other county local option levies
that may also occur during this time period.
I_'
Background
«'COLS 1-iembers
Current library service providers are:
City of Banks
City of Beaverton
City of Cornelius
City of Forest Grove
City of Hillsboro (operates two libraries plus Books By Rail Station)
City of Shenvood
City of Tigard
City of Tualatin
Cedar Mill Community Library Association
Garden Home Community Library Association
Nest Slope Community Library
In retunl for funding from the County, contractors agree to provide service to all County
residents no matter where they live, and to cooperate by sharing materials and services
freely between libraries. The current Inter-Governmental Agreement (IGA) that expires
June 30, 2002 includes a formula for distribution of funds to public library service
providers that is based mainly on circulation/library use. The CLAB will be
recommending to the Board that the current Agreement be extended through June 30,
2003 to alloy time for levy formulation and approval before detenllining a new funding,
forniula and Slg11111114 a multi-year a`reement. Although the gross amount of money
allocated to the pool of available funds (from the County) has increased 691% annually for
the last six \-cars, funds have not kept pace with significant increases in library use
(circulation),.
Funding History
The Cooperative began as a demonstration project in 197 with federal ``rant fundin��
from the Oregon State Library and was administered by the City of Beaverton. In 1976
the first countywide serial levy for library service passed and the Cooperative became an
office of County government as a special find budget (did not receive general fund
support). NVCCLS operated on serial levy funding -- mostly three-year levies -- througll
the passage of Ballot Measure 50. The amount levied was based on needs identified in
the Cooperative's Long Ranee Plan and covered estimated increases in library use,
oenerally measured by circulation.
In 1990, the Cooperative began levying rate-based levies. Due to large increases in the
County S assessed value 111 the early `90's. WCCLS accumulated a substantial reserve
fiend, totahn, about SS million by FY9S-99. The last serial levy passed in 1996 at a rate
Of ) per 51000. res all aside. the Cooperative has h15to1lCally experienced lllgh level
of success at the polls. The 1996 levy passed \\ ith 6>°io approval in all election \\1111 Over
>0';'O voter turnout.
I�
As part of the County's implementation requirement for Ballot Measure 50, the
Cooperative's serial levy was rolled into the County's permanent tax rate of 52.25, (the
WCCLS permanent tax rate at the time, 36¢, equaled 16% of the permanent rate). As
part of the implementation process, the County worked with the Cooperative Library
Advisory Board to develop a five-year financial plan for FY99-FY03. This
implementation plan included spending down the Cooperative's reserve fund to
approximately 10% of operating expenses over the five-year period and balancing the
needed resources with general fund support. While still considered a special fund,
WCCLS now receives the majority of its funding from the general fund. At the time, the
Board of Commissioners agreed to an annual increase in transfers of 3.75%, but WCCLS
actually received an average of 4%.
Currently, the amount of general fund support has risen to the point where it roughly
equals the amount of money that would have been collected under the WCCLS levy if
still operating under a separate serial levy.
FundinIZ Structure
The needs analysis process resulted in a total cost projection for library services for FY04
— FYOS of$113.3 million. This includes a total of SS7.8 million for public library service
providers, S25 million for central support services and 5500,000 in contingency.
Revenue projections for FY04 — FYOS include the following sources:
County General Fund: 562.6 million
Levy Generated Property Taxes: 547.6 million
Interest Earnings: S1.1 million
Delinquent Taxes: 5737,000
Departmental Revenue: S5S3,000
Beginning Balance: S1.7 million
Revenue Sources for Library Levy 2002
■$583,000
❑$737,000\\ p$1,700,000
0$1,100,000 E3 General Fund Support
®Levy Generated Taxes
❑Interest Earnings
®$47,600,000 =
Ti Ai p$62,600,000 ❑Delinquent Taxes
o Departmental Revenue
❑Beginning Balance
Tlie %VCCLS share of-the County tax base would continue to be the primary source of
funding, for \\'COLS over the course of the proposed levy. Revcnuc from the Library
14
Lewy would be the second lamest revenue source. For more detailed information, please
see Attachment A, the Library Levy 2002 Balance Sheet.
WCCLS Service Responsibilities
As the Board knows, the provision of library service in Washington County has been a
successfully cooperative effort for the last 25 years. The county currently works with
eight cities and two non-profit organizations to provide free access to public library
service for all residents. Consistent with County 2000, the Cooperative Library Services
proe ides funding, coordination, and support for library services, but does not strive to be
the primary provider of public library service. Accordingly, the Cooperative has three
major service responsibility areas:
County taxpayer funds distributed through WCCLS are the primary, funding
source for countywide public library service. Approximately 73% of the funding spent
by public libraries is distributed to service providers through the WCCLS budget. In
F�'01-02 that amount \will be about SI0.1 million. The remainder of the funding comes
from cities, the state, grants, interest income, fines and fees, and miscellaneous
fundraising by local libraries. Whether, and how much, additional funding a local
jurisdiction or non-profit association contributes to library operations is a matter of local
choice. In FY00-01, the percentage of local libraries' budgets that came from the
Cooperative varied from 471,% in Tualatin to 97% at West Slope.
The Cooperative provides support services for member libraries. Services include:
• Daily Courier deliveries between libraries,
• "Second level" Reference support,
• Interlibrary Loan (borrowing materials from outside the County),
• %VILInet (7-day per week website support, library circulation system, Wide Area
Network, Internet access),
• Coordination and duality control of WILlnet cataloginl-I,
• Subscriptions to electronic databases,
• Metropolitan Interlibrary Exchange (NII\) Agreements with Nlultnonlah and
Clackamas libraries to allo\v free use of neighboring libraries,
• youth Services programs and support.
• Public information and county\yide librar-y promotions.
The Cooperative provides direct service to special populations. Services include::
• Outreach service to individuals who cannot get to a public library,
• Administration of the `Vest Slope Community Library (111 unincorporated area. \will
be transferred to Beaverton upon annexation).
• Outreach service to non-English speaking residents. especlally the SpaIllsh-speakln�
community,
• Outreach to children in care,
• Staffing, of.lail Librarv.
• EI1COUl.l,,i the eS[abllShI11C11I Of IlbC,ilV SCI"y1Ce ill IIIICIeI-Stlwcd areas, such as North
Pl,lins and Gaston.
Efforts to Reduce Levy Scope and Size
The goal of the needs analysis was to answer the following question:
What will it take to adequately fund public library service in Washington County
through 2008?
Accordingly, the following issues were taken into consideration:
• Projections for base funding costs (what will it take to maintain the current level of
service, staffing, programs, etc.?),
• Projections of increases in library usage based on known, historically based, growth
patterns at each library,
• Timelines for new library buildings, branches, and expansions to current facilities,
and impacts these will have on library usage based on known, historically based, data
fro►n previous library expansions in the Cooperative's history,
• Review of services that are not currently provided by WCCLS or member libraries,
but are desired, and cost projections for these additions,
• Narrowing of desired additions to those that are most needed and that fit within the
current service mission of the Cooperative, and
• llaintaining the balance of funding for library service providers to central support
services to approximately the current ratio 77°'o to 23%.
In addition to addressing the funding needs of library service providers, 39 additional
central support service enhancements were suggested by the Library Directors' Board
(LDB). After preliminary investigation and cost analvsis by WCCLS staff, this number
was reduced by LDB to 24, and then eventually to 21. The total cost for the additions
%vas reduced from approximately S13.4 million to S7 million. Suggested service
enhancements were evaluated based upon whether they were appropriate to the service
mission of WCCLS. This includes services that increase the capacity of member libraries
to provide county-wide public library service, services that are more cost-effectively
performed centrally, or services that are more efficiently performed by central staff than
by staff at each member library. These enhancements include a total of 12 new positions,
or 10.55FTE.
The LDB discussed and prioritized the enhancements before forwarding their
recommendations to the Cooperative Library Advisory Board for consideration. The
recommended levy proposal includes maintenance of base level services, additions of
essential services and reasonable increases in public library funding.
Initial projections for county support for public libraries totaled over 590.=1 million for
five vears. After review, this amount was reduced to SSTS million. The projected ratio
of county to local support for public libraries is projected to remain essentially the same
as the current ratio. In F1"00-01, approxlnlately /3110 of funds spent by public libraries
came fl-onl the count: the five-year average projection for FY04 - Fl:08 is 74%. The
projected ratio of coulltv funding for library service providers to central support services
is /S"u to 22°'u (F)"01-0-2 r.ltlo Is /711,,o to )°u).
16
Tigard Public Library Exhibit and Display Policy
The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the
Library offer a means for public expression by individuals and groups in the community
as well as enrich the Library by allowing it to serve in a community forum role. The
purpose of this policy is to provide fair and consistent standards for the use of exhibit
areas in the Library, thus ensuring appropriate use of these spaces in a manner that is
consistent with the library's other service objectives. The Library welcomes the use of
the display areas by the public, with priority given to the residents of Tigard in cases of
date conflicts.
The Tigard Public Library is committed to following guidelines for display set out in the Library
Bill of Rights written by the American Library Association. In particular, Article I of the Library
Bill of Rights states, "Materials should not be excluded because of the origin, background, or
views of those contributing to their creation." Article 11 of the Library Bill of Rights states,
"Materials should not be proscribed or removed because of partisan or doctrinal disapproval."
Article IV maintains that exhibit space should be made available "on an equitable basis,
regardless of the beliefs or affiliations of individuals or groups requesting their use."
1. Display Policy and Purpose
A. The Library functions as an intellectual and cultural resource for the community.
Displays are a means through which the public can visually share experiences,
appreciate special interests, and exchange information.
B. When not being used to promote library-related or City of Tigard activities or
services, display and exhibit spaces are available to community groups engaged in
educational, cultural, intellectual or charitable activities and will be provided on an
equitable basis to any such group which goes through the application process. The
library reserves the right to designate and limit space, size, and location of displays or
exhibits.
C. Exhibit areas are accessible on an equitable basis, regardless of the beliefs or
affiliations of individuals or groups requesting their use. Those who object to or
disagree with the content of any exhibit are entitled to submit their own exhibit,
which will be judged according to the policies established by the Library.
D. The Library will not act as an agent for the exhibitor. Artists are encouraged to post a
statement about their work, but price tags or the posting of price lists are not
permitted.
E. In general, the library does not accept commercial notices for any group unless they
have a special educational, informational, or cultural value to the community. The
library does not accept any materials being offered for sale to the public unless the
proceeds are intended to directly benefit the library.
F. Display areas include but are not limited to:
1. Puett Room
2. Wall Space above large print books
3. Display Case
\\TIG333\USR\DEPTS\LIB\Library Polices and Procedures\Exhibit and Display Policy.doc
No exhibits may be mounted by the public outside of the exhibit area defined in this
policy, as they may interfere with other library operations and public safety, and present a
cluttered appearance. For example, no exhibits or displays may be mounted from
columns or from the ceiling.
I1. Display Guidelines
A. Displays are accepted at the sole discretion of the Staff Contact Person and/or the
Library Director. They should be designed as expressions of culture, have
educational value, and promote the use of the Library.
B. The Library has the right to review the materials before the exhibit is set up. Material
which, in the judgment of the Library Director and Staff Contact Person, is obscene
or gruesome will not be exhibited. The library will not accept displays, exhibits,
posters, etc. which are judged either illegal, offensive or inappropriate for a public
library setting (i.e. one that is free and open to persons of all ages). Exhibits/displays
of a polemic or discriminatory nature will be refused. The decision of the Library
Director may be appealed to the Tigard Library Board. The decision of the Library
Board may be appealed to the City Council.
C. Displays and exhibits will be accepted as long as they do not interfere with the daily
conduct of library business and as long as it is made clear that the library does not
necessarily endorse their contents or points of view. Displays and exhibits will be
approved and scheduled as space permits. The sponsoring group or individual is
responsible for creating the display, setting it up according to schedule, and removing
it before the next scheduled display or exhibit.
D. The fact that an organization or person is permitted the use of a Library exhibit area
does not in any way constitute an endorsement by the Library of their policies or
beliefs and no claim to that effect may be used in advertising.
\\TIG333\USR\DEPTS\LIB\Library Polices and Procedures\Exhibit and Display Policy.doc
Tigard Public Library Exhibit and Display Procedures
I. Display Procedures
A. Persons interested in using a display space at the Tigard Public Library first need
to fill out a "Display Application". This form can be picked up in the library
lobby, at the circulation desk or found on the Library WEB site. A copy of the
library's policy will accompany the application for applicant's perusal.
B. Displays will be for a proscribed time with the owner supervising installation and
removal.
C. The City of Tigard (Library) will not be responsible for any damage or theft that
may occur during exhibitor transport, setup or removal of exhibit.
D. Limited exhibit space should be taken into consideration when making
application to display works of art and craft.
E. The Library has one illuminated, lockable glass display case. The dimensions of
the display area are 3 feet wide x 3 feet deep x 2 feet high. Exhibitors wishing to
use this case must contact Circulation Desk staff to obtain a key to unlock the
cases. Exhibitors are responsible for locking the case after installation and
dismantling, and returning the keys to the Circulation Desk staff. These cases
have proven to be ideal for the display of collectible items,jewelry, and pottery.
F. All exhibit scheduling is coordinated by the Display Coordinator. Library exhibit
areas are available to the public on a first come, first served basis, and are
available to individuals and groups if the Library has not previously scheduled the
use of those exhibit spaces. Library sponsored exhibits and displays will have
priority.
G. It is not the intent of the Library to provide permanent or continuous exhibit space
to a specific individual or group. Up to two exhibits may be scheduled at one
time.
H. Reservations for exhibit areas may be made up to three months in advance.
1. Exhibits normally are scheduled on a one month basis, from the first day to the
last day of each month.
J. Exhibit areas will be available only if a reservation application is made in
advance. Applications must be made in writing using the Library's Exhibit Area
Reservation Application. The Exhibit Area Reservation Application may be
obtained from the Library Lobby, the Circulation Desk or from the Tigard Library
WEB site. Completed application forms may be returned to the Circulation desk.
K. Displays must conform to the space restrictions of the assigned areas and be
securely affixed to display surfaces.
II. Installation and Removal of Exhibits
A. Responsibility for setting up and dismantling exhibits lies with the exhibitor. The
exhibitor will supply all tools and other materials needed for the exhibit.
\\TIG333\USR\DEPTS\LIB\Library Polices and Procedures\Exhibit and Display Policy.doc
B. Exhibitors are asked to be respectful of the multipurpose community use of the
Library; thus conversations and noise should be kept to a minimum. Exhibits are
to be installed with all deliberate speed. Entrances and aisles may not be
obstructed.
C. Exhibitors may not move any existing exhibit or library materials during the
installation of their exhibit.
D. Individuals or groups using the Library's exhibit spaces may not install their work
prior to the date on which their space reservation begins. They may not mount
their artwork in a manner that defaces the space provided. The gallery walls are
designed so that two-dimensional exhibit pieces may be hung from metal mounts.
Such works may also be attached to the wall surfaces using push pins.
E. Damages to the premises, equipment, or furnishings as a result of exhibitor use
will be charged to the individual or group responsible. The exhibitor or
organization and its members,jointly and severally, assume and shall bear full
responsibility for loss of, or injury or damage to, any property of the Tigard
Public Library as shall be caused or inflicted by the using individual or
organization.
F. Groups and individuals using the exhibit areas are responsible for basic clean up
and returning the space to order.
G. It is appropriate for exhibit owners to visit the exhibit space in the Library
periodically during the time it is on display to assure that no portions of the
exhibit have fallen to the floor or have otherwise become unkempt.
H. Each exhibitor will supply and display descriptive information to describe the
purpose, title, and ownership of the exhibit.
I. All displays shall be set up and removed on the assigned dates with supervision
by the Display Coordinator.
J. The Library does not have space for storage of the property of exhibitors in the
Library building; therefore, artists are asked to deliver and pick up art work
according to the dates established in advance. Insurance covering the value of the
exhibit will be the responsibility of the displaying artist. The artist will sign a
disclaimer releasing the Library from all responsibility prior to the display of the
works. See attached Display Agreement.
III. Responsibility for Loss or Damage
A. Each approved exhibitor will supply a complete inventory of the exhibit and the
reasonable estimated value of each item.
B. Items on display in the library enjoy the same security as the library collection and
equipment; the glass display cases are locked, but irreplaceable items or items of
great value should not be included in a display.
IV. Cancellation of Exhibits
The Library Director and Library Board reserve the right to cancel any exhibit should
conditions or situations, such as a unique exhibit opportunity or unforeseen need, warrant
\\TIG333\USR\DEPTS\LIB\Library Polices and Procedures\Exhibit and Display Policy.doc
such action. If an exhibit is canceled, the exhibitor will have the right to display their
exhibit again, for the full duration of the exhibit time originally scheduled, at the earliest
convenience of the exhibitor and the Library.
\\TIG333\USR\DEPTS\LIB\Library Polices and Procedures\E,xhibit and Display Policy.doc
Disclaimer
Failure to meet the requirements contained in this policy and the Exhibit Area Reservation
Application may result in the denial of future exhibit space privileges, and/or financial liability
for damages.
Bulletin Board Areas:
Entrance Areas:
The only signs permitted at the entrance to the building are those that provide information about
the library or the Senior Center. The library staff will remove all other materials.
Bulletin Boards and Posters:
Materials for the lobby, including posters and signs, will be posted by the library staff. Non-
library or City of Tigard postings will be removed and discarded after two weeks. The library
may not post materials which are judged inappropriate or offensive. Lost and found ads, "want
ads" and classified ads are not accepted. Materials should not exceed 14" x 17" in size.
Rejections may be appealed to the Tigard Library Board. All postings should adhere to the
Tigard Library Exhibit Policy.
Campaign Materials:
For elections on the federal, state, or local level, the library will provide space in a designated
area for information on issues and candidates. The display will be limited to one copy of each
piece of literature or other campaign material.
Petitions:
Petitioning of any kind is not allowed inside the library building.
\\TIG333\USR\DEPTS\LIl3\L.ibrary Polices and Procedures\Exhibit and Display Policy.doc
Do the services offered at the Tigard Public Library meet your needs? This is your chance to let us know.
Please take a moment to fill out this brief questionnaire, because this is your Library.
1. How often do you visit this Library? Please check one.
❑ At least once a week ❑ Less than once a month
❑ At least once a month ❑ First-time visitor
2. Do you usually find the books or other library materials you are looking for? Please check one.
❑ Always find ❑ Rarely find
❑ Sometimes find ❑ Never find
3. In a new library, which of the following services would you like to see expanded in order to better
serve the growing needs of the community? Check all that apply.
❑ Additional hours ❑ Children & teen activities ❑ Community meeting space
❑ Larger book selection ❑ Computer/Internet stations
❑ Quiet reading space ❑ Audio-visual materials
4. Do you support funding for construction of a new library even if it means a new tax?
❑ Yes ❑ No
5. Please give us your thoughts on the following areas of service:
Excellent Good Just OK Poor DonUse't
Availability of Internet Computers ❑ ❑ ❑ ❑ ❑
Reference Desk ❑ ❑ ❑ ❑ ❑
Collection Availability ❑ i ❑ ❑ ❑ ❑
Availability of Word Processing Computers ❑ ❑ ❑ ❑ ❑
Check-out Desk I ❑ ❑ ❑ ❑ ❑
Your input is valuable. Please use the back of this survey to share questions,
comments, ideas or suggestions with us.
PLACE COMPLETED FORM IN ONE OF THE BOXES LOCATED AT THE CHECK-OUT DESK, REFERENCE DESK, AND IN THE LOBBY.
Thank you for your time!
TIGARD PUBLIC LIBRARY
Serving the public since 1963
A member of Washington County Cooperative Library services
QUESTION OF THE WEEK
Given the current state of the economy, why are you putting a bond
measure on the ballot now?
The City Council and the New Tigard Library Construction Committee recognize
that many Oregonians are suffering economic consequences from the recession.
Councilor Joyce Patton raised this issue when the Council voted on the bond
measure. As Councilor Patton stated, during tough times like now libraries can
be most valuable to the community. Librarians can help people cope with losing
their jobs by guiding them to resources to find new ones. Libraries can provide
entertainment and escapism at a time when people may not have money to go
out to movies or restaurants.
We must plan for the future now. The need for a new library is here now. The
longer we wait, the more construction costs will increase. The longer we wait,
the more it will cost to build a new library. A library construction project can help
stimulate Tigard's economy by providing more jobs and additional spending
within the community.
1: ItNan\c\\ LII,rar% Con,�tructiun Con Ili tttee'Questuoil of the Week 1-7-0-1 \Peek Sc\en economic tigIlt
times.dOC
Explanatory Statement
Voter approval of this measure would allow the City of Tigard to issue up
to $13,000,000 in general obligation bonds to build a new library. The bonds
would finance the costs of acquiring property and designing, building and
furnishing a library near S.W. Hall Blvd. and O'Mara St. to replace the existing
City library.
In 2000, the Tigard City Council created the New Tigard Library
Construction Committee composed of citizens and city officials to assess the
need for a new library. The City Council also authorized a Needs Analysis
Report. Based on the findings of that report, the Committee recommended the
construction of a 47,000-square-foot facility to accommodate the present and
future needs of the community.
The current library was built in 1986. During that year, the Library staff
circulated 147,000 items and answered 5,000 reference questions. In 2000,
library users checked out 607,000 items---a 313 percent increase in 14 years.
The number of reference questions answered rose to 43,000—a 760 percent
increase. During 15-year period since the present facility opened, the Internet
has changed the way people seek information and the way libraries provide it.
Today, computers utilize floor space that the Library once used to house
materials. The number of people attending library programs grew from 4,000 in
1986 to 15,000 in 2000—a 275 percent increase.
In addition to more space for books, seating and parking, the proposed
new library would include a community meeting room with 170 seats, a separate,
enlarged children's area, quiet study spaces, additional space for computers, a
drive-up book drop, a quiet reading room and distinct areas for technology
training. The new library would be located in a natural setting.
If this measure is approved, the bonds would be repaid over 20 years or
less. The estimated initial annual property tax rate would be approximately $0.31
per thousand. For example, it is estimated that the owner of a $200,000 home
would pay approximately $62 a year or $5.16 per month during the first year.
That amount is expected to'decrease.over the life of the bonds as assessed
values rise and new properties are added to the city. This measure's funds
would not be used to increase the library staff or fund the operation of the library.
The City has received two bequests that will be used to defray some
costs of the new library. The City and the Library Foundation, an independent
non-profit organization, also plan to seek additional funds through grants and
donations to augment the funds raised through this bond measure if the measure
is passed.
A model of the library project is available for viewing in the Library.
Ballot Title
34-47
New Library Construction — May 21, 2002
CAPTIOrV
Tigard Public Library General Obligation Bond Authorization
QUESTION
Shall City issue $13,000,000 of general obligation bonds to finance
property acquisition, design, construction and furnishing of new library?
If the bonds are approved, they will be payable from taxes on property
ownership that are not subject to the limits of sections 11 and 11 b,
Article XI of the Oregon Constitution.
SUA LVA R Y
This measure may be passed only at an election with at least a 50
percent voter turnout. This measure would authorize the City to issue
general obligation bonds not to exceed $13,000,000. If this measure is
approved, proceeds would be used to pay for the acquisition of
property, designing, building and furnishing a new library of
approximately 47,000 square feet, and provide parking and related
street improvements. Bond proceeds would also pay incidental costs.
Located near SW Hall and O'Mara, the new library would include more
space for books, seating and study areas, a community meeting room
and better handicapped access than the existing library on Hall
Boulevard that it would replace. The bonds would mature in not more
than 20 years. The estimated initial annual property tax rate is
estimated to be approximately $0.31 per thousand and is expected to
decrease over the life of the bonds as assessed values rise and new
properties are added to the City. The City and the Library Foundation
plan to seek additional funds from foundation grants and donations to
augment the funds raised through this bond measure.
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CUDDLE TIME —Lauren McFall, 1,cuddles tier stuffed animal while her mom Robin reads
to her brother Zachary in the children's area of the Tigard Public Library. Robin McFall,who
brings her children to the library at least once a week, supports the city's plan to build a new
facility. Below, Library Director Margaret Barnes praises her staff for being creative in utiliz-
ing every square inch of the facility but says that they have run out of room.
Patrons love their library
despite the overcroWog and noise
As the city goes forward with a bond
measure for a new facility, library users
say they will support it
By BARBARA SHERMAN
Of the Times
I'It;ARU — Rubin McFall, with her two shall
children, Lacliarx',3,and Lauren, I, visits the Tigard .•/'1-
Public Library at least once a week. r
McFall would love to see the city build a new a`
library and is a supporter of the Sl3 million bond
measure that will appear on the May ballot. If voters
approve the measure,and there is at(cast a 50 percent
voter turnout,then cite officials are re idy to purchase
property and start construction.
"The Tigard library really needs expanding.-
McFall said."People ate stacked on lop of each othc, still have a problem purchasing books for ntyself. I
Like City Ilall and the post oil-ice.a library is part of buy them as gills,but I get ihcm at the library for nn
a thriving conununil%'. phis library, within the con- own usc. I'ni;t huge libriry supporter..'
straints it faces, dues a good job of providing pro- So is Juin knicsicadi, who honic-school; her
grainmtng and service.. But an expanded, state-of- lourth-and filth-grade childlcn.
the-art I;icility s,uulJ >rgniliCantly impro%c (the ••I Iu,C the libran;' she said. "I ionic ui at Ic.i,t
stall"s)ability to serxC the aanmuliity_ once :t \,eek. I Io,e the eonycnience of Chccicr_
"More than books,a ii'rrarc pro,ides culture and.t Looks out on the Internet. I Can get books pi:iCed rn
positi,•e place for leea and pre-Ivens to hang out. 1 hold and :hCCk thCm out at other hhr:irics .ind ;:,l
throul
In
;Meade
cnlplc
receiv lrlc Iill L
tics. T
ms have
innate lid. "Wc
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Outsic a good
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W1 d1c %cay
Centel
lacksc dc, I.cs
"SI uployces
dial al lcks full
nlles, donated
alwayive con-
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then a If points
agrc �tatiun',
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Library: 'The staff here does agreat job) but we do need a new hbrary'
■Continued from Page Al one,as she and her staITsqueeze staff has been creative over the been in the mind of the commit- at making a responsible choice Grin commitment to that goal.'
them up here. I've gotten good more and more use out of all the years with the use of space,but I tee mernbers as they moved for- that will benefit Tigard's resi- For more information on the
parenting books. available space. hear comments from patrons ward:'Barnes said. dents for years to corse. library bond measure, or to
"When the kids .vere smaller, The current library was built about the noise level.There's no At last week's council erect- "A new library for Tigard was schedule a presentation about the
we did all the children's pro- in 1956, when the r ity's popula- place to read or study, and the ing,council members praised the the No. l goal for the council in project, contact Barnes at 503-
grams. Now they come here to tion was about 20,000 people computer stations are always in hard work of the committee 2001:'he added."I'm very happy 639-4171, Ext. 263, or nlar-
get books. The staff here does a and there were approximately use. members. that %tic can end the year with a garctril d.112ard,orus.
great job, but .ve do need a ne\v 50,000 items available for check "Our shelves are filled to Councilor Joyce Patton said,
library," out. Now the population is capacity. We oflen have to turn "I'rn very excited about putting
City officials agree, and the around 43.000 residents, and children away from the programs the bond measure on the ballot. .
City Council last week voted 5-0 there are more than 106,000 we provide because there is no . It's a prudent and reasonable
to put the bond measure on the materials available at the library. room.A new library would offer amount for a new library."
ballot. The bond measure, cont- The original 11,000-square- the opportunity to expand our With the economy adversely
bin with 51.2 million in foot library was expanded by collection and programs and affected by a recession, Patton
bcy ; and city funds, would 2.000 square feet in 1994 when meet the community's needs" pointed out that c%cn if people
pay for the construction of a the Puett Room was added, cre- Planning for a new facility cannot afford to got out to dinner
47,000-square-foot, two-story sting a place for meetings and started last year when the New or see a move,they can still visit
fac;lity to replace the current activities. Tigard Library Construction the literary to meet friends and
13,000-square-foot library. Ilowever,usage has expanded Committee was formed to work check out books and videos.
The bond measure also would much faster than the population with BNIL Architects on the "In tight economic times,
pay for the purchase of a 14.7- over the years. According to project. libraries are more important than
acre site on Hall Boulevard cast Barnes, the library circulated "The construction committee ever:' she said. "We need an
of Ontara Street.The city has an 147,000 items in 1936, and.the has worked for more than a year active, vibrant library. The coni-
option to buy the property if the projected circulation figure for and a half to meet the current nwnity is strongly behind it."
lxmd measure is approved. 2001 is more than 620,000 items. needs and the future needs of the Mayor Jim Griffith said that
Library Director Margaret "When you conic in and walk community and develop a "tonight's decision represents the -
Barnes probably sees the need around,you can see how crowd- responsible package to present to result of more than a year of
fir a new facility more than any- ed things are:' Barnes said."I he our taxpayers — that has always evaluation and exploration aimed
Monthly Report
January 2002
for
Tigard Library Board
1. Meeting was held on January 17, 2002.
2. Current activities: The Library Board is in the process of reviewing the policies of the
Library. Each month they review a policy and make recommendations for revising and
updating. Examples of recent policies reviewed by the Board are the Art Display Policy
and the Public Internet Policy. The Library Board is also actively involved in the
analysis of the WCCLS funding formula and the proposed WCCLS local option levy.
3. Status of long-term projects: The long-term project that the Library Board is currently
working on is creating awareness in the community about the proposed new library. The
Library Board actively supports this project and has provided public testimony at City
Council and CIT meetings. The Board has also presented information about the proposed
new library to a variety of community groups. The most recent example of this was the
presentation given at Washington Square Mall on Saturday, January 26.
4. Number of volunteer hours contributed this month: The Library Board donated 10 hours
during the month of January.
5. Attachments (include notifications, sign-in sheets,minutes,reports,press releases,
proposals, etc.) -List:
1. Agenda for January 17 meeting
2. Draft copy of the January 2002 Board minutes
3. Copy of Monthly Report for December 2001
6. Any items to be scheduled for on the Council tentative agenda: The annual joint meeting
of City Council and the Library Board is scheduled for March 19, 2002.
7. Status of members—are there any members scheduled to have their terms expire in the
next four months? Are any members indicating that they plan to retire, move or resign
soon? Please give details. Jane Smith's first term on the Library Board will expire on
June 30, 2002.
I:/Lib/Library Board/Monthly Reports/January 17,2002.doc