02/14/2008 - Minutes TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, February 14, 2008
Call to Order: 7:06 p.m.
Roll Call
Present at the meeting: Brian Kelly, Chair; Board members Richard Heath, Scott Libert,
Cecelia Nguyen an-a' Karen Levear; Library Director Margaret Barnes ana Alison
Grimes, Executive Assistant.
Minutes
The January 10, 2008 Board meeting minutes were reviewed and, there being no
additions or corrections, the minutes were approved as read.
Motion — Libert Second — Levear
Burke —Absent Levear—Aye
Heath —Aye Nguyen —Aye
Kelly—Aye Thenell - Absent
iharF- wry
Agenda Additions and Deletions
None.
Call to the Public
Teresa Ferguson, the Library's new Technical Services Manager, was introduced to the
board by Barnes. Originally from Anacortes, Ferguson came to Tigard Public Library
from a somewhat smaller, stand-alone library in Park City, Utah. Familiar with the
workings of various library divisions (circulation, collection development, reference),
Ferguson looks forward to the variety at Tiqard. She complimented her staff_, notinq
how quickly materials are processed and placed on the shelves for patrons. After v
answering several questions from the Board, Ferguson left the meeting at 7:22 p.m.
Monthly Reports for January, 2008
January was another busy month - Circulation continues to break records. Checkouts
from the self-check machine remain high (16,413 for January); a staff person is usually
available to encourage patrons to use "Chuck" and assist those who may need help;
this assistance may be keeping the self-check numbers high. January's gate count
was 39,253 and 664 new patrons received library cards.
Annual Library Survey
Two days remain for patrons to fill out and submit a survey form. To date, over 1,600
surveys have been turned in. Volunteers have been entering survey responses into a
database; the results will provide good information and suggestions for future programs
and services. The survey also reaffirms the level of patron satisfaction with current
programs and services provided by the Library.
Annual Meeting with City Council
Barnes reported that City Council agreed to a 20 minute tour of the Library before
reconvening at City Hall for the remainder of their presentation. Board members will
greet City Council members in the Library lobby at 6 p.m. Tuesday, March 18 before
beginning the tour. After discussion, the Board decided on a rough schedule of events
and topics for the evening. The library tour will focus on the self-check machine, the
three new art pieces, the Local History Room and then end in the Houghton Reading
Room. Back at City Hall, using the topic theme of"Building Community", Board
members will briefly touch on the following:
➢ What's New (Tour recap) — Brian or David
➢ PAST: Response to last year's stated goals (community responsiveness, audit,
levy) — Karen and Cecilia
➢ PRESENT: Programming as a developer of community— Scott and Dick
➢ FUTURE: Strategic Plan recap (growth, numbers, changes) —Brian
The Million Items Circulated poster will be taken to the Council meeting and Barnes and
staff will look into the possibility of creating a photo collage poster for the presentation.
Other Business
Due to the hour, the Board tabled this item until the next meeting.
Adjournment: The meeting adjourned at 8:45 p.m.
The next Library Board meeting is scheduled for Thursday, March 13, 2008 at 7:00 p.m.
in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.