04/12/2007 - Minutes TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, April 12, 2007
Call to Order: 7:00 p.m.
Roll Call: Present at the meeting was Brian Kelly, Chair; Marvin Diamond; Scott
Libert; Karen Levear; David Burke; Margaret Barnes, Library Director and Kathy
Vincent, Circulation Assistant. Absent were Board members Cecelia Nguyen and Jan
Thenell.
Minutes: It was noted that under the section "Call to the Public" the word
"consideration" should be replaced with the word "role". The minutes were then
unanimously approved.
Motion — Burke Second — Diamond
Agenda Additions and Deletions: None
Call to the Public:
Visit with Employee — Sandra Birkner, Library Services Supervisor, was introduced by
Barnes and spoke briefly with the Board. Birkner began her library career in Ohio in the
technical services department. She then moved to Oregon and has been with Tigard
Library for 8 years as technical services supervisor. Birkner highlighted the many
improvements to the department and the resulting efficiency such as streamlining
systems and improving Polaris response time.
Monthly Report for March 2007: Barnes distributed the monthly statistics for March,
2007. Another record breaking month for all divisions. Circulation again set another
record with 85,726 items checked out. The self check machine promotion proved very
successful recording 7,980 items checked out. Program attendance continues to rise.
Upcoming programs include the "Hearing Voices" storytelling festival beginning April 14-
22, 2007. Barnes passed out an article on Judith Poxson Fawkes featured in "Fiberarts".
Barnes also invited all board members to attend the City of Tigard "Open Houses" for
citizen input regarding the City's Comprehensive Plan — Tigard 2027. These meetings
will be held in the Tigard Library Community Room.
Upcoming Dates:
"Open House" Wednesday, April 18th 6:00 — 8:00 p.m.
Saturday, April 21St 1:00 —4:00 p.m.
Volunteer Recognition Thursday, April 13th 5:30 p.m.
Jazz Concert Friday, April 20th 7:00 p.m.
Barnes also handed out a pie chart noting March's Inbound Internet Usage per Library
location, the Circulation Management Overview, and the Tigard Library Monthly
Statistics.
Budget Meeting: Barnes informed the Board that budget meetings are scheduled to
begin at the end of April. The 07-08 Budget includes requests to increase training and
collection development plus the addition of 6.7 FTEs - 1.2 for Technical Services, 2.5 in
Circulation and 3.0 for Readers Services. She also noted that, per the patron survey,
the public is interested in more evening hours. Although more will be known when the
budget is finalized, it is likely the restoration of hours will be evenings.
Library Open Hours: Barnes reported that based on the annual patron survey, the
public is interested in restoring more evening hours.
Library Policies: Tabled for a future meeting.
Other Business: Levear presented a brief report on the City Center Advisory
Commission meeting. The commission's role is to provide comments and suggestions
on the development and implementation of an Urban Renewal plan for the downtown
Tigard area. They are presently recruiting volunteers for this endeavor.
Kelly reported briefly on a conversation with Gene Clair, Library Foundation Board
President on what the role of the Foundation should be and how to achieve this goal.
Kelly suggested board members submit ideas and questions to him for discussion with
Clair.
Kelly will also invite the Friends of the Library President, George Burgess to meet with
the library board on a quarterly basis to keep the Board updated on the Friend's
activities.
Barnes will have a blurb placed in Cityscape advertising for Library Board positions.
Library Board Meeting Schedule: The June Library Board meeting will be held on
Tuesday, June 5, 2007. Due to Diamond's term expiring, this will be his last library
board meeting.
Adjournment: There being no further business to come before the Board, the meeting
adjourned at 8:38 p.m.
The next Library Board meeting is scheduled for Thursday, May 10, 2007 at 7:00 p.m. in
the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.