07/13/2006 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JULY 13, 2006 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—CONFERENCE ROOM
13500 SW HALL BLVD.
TIGARD,OREGON
1. CALL TO ORDER Turley
2. ROLL CALL: BURKE DIAMOND KELLY LEVEAR
LIBERT NGUYEN THENELL TURLEY
3. Approve Minutes of June 8,2006 Turley
4. Agenda Additions and Deletions Turley
5. Call to the Public Turley
6. Monthly Report for June 2006 Barnes
7. Election of Officers Turley
8. WCCLS Update Barnes
- Proposed Operational Levy
9. Review of Artist Sketches Barnes
10. Committee for Citizen Involvement Representative All
11 Board Communications All
- Contact with the Public
12. Other Business All
13. Adjournment
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
TIGARD LIBRARY BOARD
MINUTES
June 8, 2006
Call to Order: 7:02 p.m.
Roll Call: David Burke, Marvin Diamond, Brian Kelly, Ruthanne Lidman (alternate),
Cecilia Nguyen, Jane Smith, Jan Thenell and Suzan Turley. Staff: Margaret
Barnes and Connie Martin.
Minutes: After discussion and removal of a sentence under Public Internet/Wireless, it
was moved by Smith and seconded by Kelly to approve the minutes of May 11, 2006.
Motion passed. Nguyen and Turley abstained from voting.
Aqenda Additions and Deletions: E-mail from Pat Biggs; Board will discuss participation
in education of WCCLS operational levy.
Call to the Public: None.
Monthly Report for May 2006: Barnes gave a verbal report. Volunteer participation
increased to 7-7.5 FTE for May 2006. The Portland Taiko event brought in over 100
people. Summer Reading program preparations are underway.
Art Update: Library staff is speaking to two artists about art projects in the library.
Barnes announced that at the July Board meeting, she should have a draft sketch of
artwork to share. The artwork proposed should be installed sometime in Fall to early
Winter.
Technology Update:
Wireless - Has been available since May 15, and from 5/15 to 5/31, there were 75
instances of the wireless feature being accessed.
Filtering - Barnes mentioned that City Council decided to make the second floor
Internet stations available with the default of adult filtering with the option of turning the
feature off. Comprise, the company setting up the program, will test on June 9. There
are few technical issues to resolve.
Vend machine - A vend machine has been installed on the second floor by the
public elevator. This machine will allow patrons to place money on their cards for
printing purposes.
WCCLS Update: Since the County Board has approved to place an operational levy on
the November ballot the Board discussed how they would gear up to promote the levy
and their roles as officials and citizens.
Citizen Involvement Team Committee Representative: Kelly attends as the
representative of the Library Board on the Committee for Citizen Involvement. The
Committee meets the third Thursday of each month. The Committee is working on a
neighborhood program, getting feedback on continuing theme. The Board will provide
feedback to the City on how they communicate. If no one on the Library Board steps up
to take Kelly's place as representative, he will stay on until September. The Board
discussed revisiting at the September meeting. Nguyen volunteered to be back-up
support representative to the Committee.
Board Communications: Lidman read her letter of resignation from the Board as the
alternate. Turley acknowledged the efforts of Lidman and Smith for their service on the
Library Board.
Other Business: The Board collectively thanked Lidman and Smith.
Adjournment: The meeting adjourned at 8:07 p.m.
The next meeting is scheduled for July 13, 2006 at 7:00 p.m. in the Conference Room
at the New Tigard Library, 13500 SW Hall Blvd.
MEMORANDUM
TIGARD
TO: Craig Prosser, City Manager
FROM: Margaret Barnes, Director of Library Servic
19
RE: Library Monthly Report for June 2006
DATE: July 13, 2006
Circulation: Polaris was down for four days this month due to a failure of the UPS at WCCLS.
Despite this issue it was still a record checkout month with 73,420 items checked out. This is the third
highest checkout ever in the history of the library! For the fiscal year that ended June 30, 2006 the
library experienced a 17%increase in overall circulation when comparedwith FY 2005 and a 30%
increase in overall circulation when compared with FY 2004. The library clearly is a popular
destination for our community.
Gate count also set a new record in March 2006. 35,260 visitors came to the library this month.
Checkouts per hour were also at a new high of 322.
The average gate count per hour was highest on Sundays,with 152 patrons per hour. Overall, the
average number of patrons through the gate per hour for the month was 131. The overall average
number of patrons through the gate per day was 1,023.
Seventy-two percent of all renewals were accomplished by patrons. The Self Check machine use
totaled 7.5% of total checkouts. The Self Check machine use for the past four months has equaled
approximately 8% of the total monthly checkouts.
A special project this month is Circulation was the changing of the checkout period for VHS tapes.
Beginning July 1" tapes will circulate for 21 days and the overdue fee will change from $1.00 per day
to .15 per day. A number of youth volunteers assisted with the changeover of these tapes.
Cultural Passes: Cultural Passes were checked out 75 times this month. The Art Museum and the
Children's Museum were the most popular destinations for the month.All passes were used this
month except the Oregon Sports Hall of Fame. The cultural passes were used a total of 806 times this
past fiscal year.
Community Service: In June seven people served 56.5 hours. Three Peer Court individuals worked
21 and one Community Service individual worked 35.5 court ordered hours.
Technical Services: During the month of June 2,824 orders were placed and 3,509 orders were
received. 2,113 items were added in June. The total items added in FY 2006 were 26,356 which
represents a 20%increase in the number of items added over FY 2005. The number of materials
withdrawn rose again to 2,033. 565 bibliographic records were created ' Polaris. The average
number of days required to place orders was 1.17. The average number of days to catalog an item was
29.
Adult Services: Wireless access to the internet is proving to be very popular with patrons. For this
month there were 217 users with a total use of 20,500.85 minutes.We will continue to work with
WCCLS to resolve various issues around this new service. The vend machine was also installed this
month. This machine provides patrons the ability to add money to their SAM accounts for the
purpose of printing from the Internet machines.
The Adult Summer Reading program began this month with an enjoyable "kick-off' event of belly
dancers. This year we are giving away umbrellas to participants of the program.
The various computer classes taught by staff remain popular with our patrons. We also had a number
of fun and interesting displays throughout the library organized by the Display Committee.
Reference Desk: Total service interactions at the main reference desk for the month were 4,496. Of
these interactions 2,517 were reference questions.Answering reference questions accounts for 56% of
the total service interactions at the Main Reference Desk.
Internet Public Computer Use:
Total hours of public computer use: 6,665
Total users: 9,227
Timed stations: 65
Study Room Use: 87 uses in 30 service days.
Youth Services: June 1,kicked off the Summer Reading Program.The month was filled with a wide
range of programs developed by the Youth Services staff. Of course the "Reptile Man"program was
a big crowd pleaser with a combined attendance of 500+ at two back-to-back shows. Another fun
program was "Furfest,"which found kids participating in Cat&Tracks Identification, an Ants in the
Pants relay,and a Howling Contest.Youth Services offered 32 various programs this past month that
were attended by 1,248 people. As noted by Molly Carlisle,it's hard to imagine,but July will likely be
even busier!
Volunteers: This month 160 volunteers donated 1,130.5 hours to the Library which translates to an
additional 6.5 FTE for the month.With the beginning of summer we are experiencing an increase in
youth volunteers. Volunteering at the Library is a wonderful opportunity for the youth in our
community.
Volunteer Type Number Hours
Regular Volunteers 100 877.00
Youth Volunteers 25 113.50
Youth Services Volunteers 5 13.00
Library Board 8 8.00
Friendly Visitors 2 2.00
Adult Community Service 1 35.50
Youth Community Service 3 21.00
Peer Court Coordinators 2 18.50
Group Events 14 42.00
Total 160 1130.50 = 6.5 FTE
i
WORK INDICATORS JUNE 2006 JUNE 2f`5 JUNE 2004
Circulation `
Total(from WCCLS) 73,420 71,835 57,570
(Self-Check machine) 5,518 5,104 2,975
Days of Service 30 30 30
Average Daily Circulation 2,447 2,395 1,919
Hours of Service 234 252 262
Materials
Circulated per Hour 314 285 220
Increase in Circulation +2% +25% +2%
Materials Added 2,113 2,717 1,952
Materials Withdrawn 1,727 900 462
New Cards Issued 480 571 402
Cultural Passes Program 795 (YTD) 542 (YTD) 714 (YTD)
75 (Month) 67 (Month) 69 (Month)
Adult Programs 129 206 0
(Number of sessions) (11) (17) (0)
Preschool Story Time 386 450 283
(includes Pajama Time)
(Number of Sessions) (8) (8) (6)
Toddler Time 0 0 168
(includes Book Babies)
(Number of Sessions) (0) (0) (7)
Special Programs 792 669 233
(Number of Sessions) (20) (17) (8)
Children's Computer N/A N/A 74
Word Processors(stand alone) N/A N/A 111
Internet Access Station Users 9,227 7,329 5,020
Hours of Use 6,665 5,246 2,265
Typewriter Users N/A N/A 15
Visitors
(Gate count_by 2) 30,703 33,883 22,692
Increase in Visitors -9% +49% +.004%
Fines/Fees Collected $7,723.58 $8,897.35 $5,990.92
N/A—Do not count these machines as of this date.
Inbound Internet Usage by Library - 9AM May 18 - 9AM Jun 15,2006 - 628GB Total ❑Banks
■Beaverton
Oregon College of Arts and ❑Cedar Mills
Crafts
West Slope0.0% Banks
Veicon Servers ❑Cornelius
0.7% 12.1% 0.2%
Beaverton ■Forest Grove
WCCLS Outreach / 20.7%
0.1% ❑Garden Home
WCCLS HQ ®North Plains
3.9% --
❑Sherwood
Tualatin
0.1% Cedar Mills
5.2% ■Shute Park
Cornelius
1.2% ❑Tanasbourne
- Forest Grove ❑Tigard
Tigard 13.3%
30.7% Garden Home ❑Tualatin
—----------- 1.0%
North Plains ■WCCLS HQ
0.9%
Tanasbourne ■WCCLS Outreach
0.2% Sherwood
Shute Park 2.7% ■West Slope
6.8%
■Veicon Servers
Oregon College of Arts and
Crafts
Awe