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11/18/2004 - Agenda AGENDA TIGARD LIBRARY BOARD THURSDAY, NOVEMBER 18, 2004 - 7:00 P.M. TIGARD PUBLIC LIBRARY—CONFERENCE ROOM 13500 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER Turley 2. ROLL CALL: BURKE DIAMOND KASSON KELLY LIDMAN SMITH THENELL TURLEY 3. Approve Minutes of October 7,2004 Turley 4. Agenda Additions and Deletions Turley 5. Call to the Public Turley 6. Monthly Report for October 2004 Barnes 7 Policies to Review: Turley - The Freedom to Read - Internet Acceptable Use Policy - TPL Public Computer Rules - Library Borrowing Policy-DRAFT 8. Strategic Plan Barnes 9. Recap of City Council Meeting of October 12 Turley 10. WCCLS—Governance Barnes 11. Board Communications All (Reports from Board members on community and citizen activities) 12. Other Business All 13. Adjournment TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings: hAdocskonnie\lib-a e TIGARD LIBRARY BOARD MINUTES October 7, 2004 Call to Order: 7:04 p.m. Roll Call: David Burke, Marvin Diamond, Sue Kasson, Brian Kelly (arrived at 7:45 p.m.), Ruthanne Lidman, Jane Smith and Jan Thenell. Staff: Margaret Barnes and Connie Martin. Minutes: It was moved by Thenell and second by Kasson to approve the minutes of September 9, 2004. Motion passed unanimously. Agenda Additions and Deletions: Lidman suggested briefly discussing the Freedom to Read and Library Bill of Rights. Call to the Public: Lidman asked how one could reserve the Conference Room and Community Room. Barnes gave brief instructions and referred Lidman to the City of Tigard Room Reservation Coordinator. September Monthly Report: Barnes gave the Board a verbal narrative of activity,for September. The Cooperative Library Advisory Board met in September and discussed activities at WCCLS. The end of the Summer Reading Program sleepover that was held on September 18 in the Community Room went well. A Chinese puppeteer program brought in 150 people. Several new people have been hired to serve as on- call for the Readers Services and Circulation divisions. Circulation was up 15% over September 2003. Items circulated per hour was high as well. The Friends of the Library booksale brought in $2,400. The Foundation will sell more bricks through December 21. Council Meeting Discussion: The Board discussed the dialog at the October 12 Council meeting. The Board will present information on library operations, and the possibility of adding additional hours. The Board will seek support for the additional hours because of increased usage. The Board will also present information to Council about the Library's 5-year Strategic Plan process. The library will hold two community discussion meetings to elicit feedback and ideas for developing goals and activities. The Strategic Plan is scheduled to be available during National Library Week. Strategic Plan: The Library is beginning the process of planning and developing a Strategic Plan for the next five years. The plan determines and guides what services the library should be offering to its users. The library will begin by inviting community participation at two community discussion meetings; one in November and the other in January. Library staff will then develop goals and objectives into a document to be published for release during National Library Week in April 2005. p Board Communications: Lidman mentioned that State Librarian, Jim Scheppke was present at the Library's Grand Opening event August 21 and was very impressed with the building. He indicated that he would like to hold an Oregon State Library Board meeting at the library. Other Business: Lidman suggested that the Freedom to Read document be approved by the Board again as there is a more current version. It will be placed on the November agenda. The Internet Use Policy will be presented with the guidelines for the Library Board's review and approval. Barnes asked the Board if they've received comments, suggestions from the public concerning the availability of searching time on the public Internet stations at the library. There have been concerns at WCCLS about the slowness of response time and comments from the public about increasing usage time on the computers. Barnes indicated that each library decides to give additional time to users on a case by case basis. The Board discussed the November and December Board meetings. The November meeting will be held November 18 and the December meeting will be held December 2. Adjournment: The meeting adjourned at 8:38 p.m. The next meeting is scheduled for November 18, 2004 at 7:00 p.m. in the Conference Room at the New Tigard Library, 13500 SW Hall Blvd. �r.rY MEMORANDUM TO: Bill Monahan, City Manager FROM: Margaret Barnes, Director of Library Services, DATE: November 16, 2004 SUBJECT: Library Monthly Report for September 2004 New Library: The two public art pieces were both installed. The dedication of this artwork is scheduled for October. Staff are adjusting to parking at Tigard Christian Church. The coffee bar remains a popular feature with the public. The public continue to visit the library in record numbers. Overall, the community remains very positive about their new library. Technical Services: During the month of September, 709 orders were placed, 1487 items were added and 459 bibliographic records were created for Polaris. The average number of days to catalog an item was 34. Readers Services: Adult: Programming for Adults began in earnest this month with three programs. The cultural program for the month was the Chinese Stick Puppeteers. They presented a wonderful play to approximately 150-160 happy visitors. The goal for adult programming is to provide at least one educational-style program and one more culturally oriented event each month. Youth Services: September saw the reinstatement of the ever-popular story times and the return of Pajama Story Time. All Youth Services staff are delighted to have a special program room which makes providing programs less hectic and much easier for both providers and visitors. The "Camp Read" sleepover was a huge success. Children with parents joined Molly Carlisle and Janet Weber for"Camp Read" in the Community Room. A pretend campfire, fabulous snacks and stories, along with a treasure hunt were the highlights of the evening. Circulation: During September 60,811 items were checked out. This is almost a 15.5% increase in circulation when compared with September of 2003. Average hourly checkout for September was 269. The library is currently open 54 hours a week which represents a reduction of 6 open hours from the prior fiscal year. This month continues the trend of many new library cards being issued. The total for this month was 679. The increase in patron registrations over September 2003 was 108%. This number averages to about 27 new library cards per day. Self check machines use totaled approximately 9% of total checkouts. The gate count for this month was approximately 29,831 people. This is a 32% increase in the number of visitors compared to September 2003. Volunteers: This month.volunteers donated 1005.0 hours to the Library. These hours are equivalent to an additional 5.8 staff. Many new and old volunteers were oriented to the new operations in the new library. Cardlocks were distributed to various volunteers. Volunteer Type Hours Number Regular Volunteers 840.00 89 Youth Services 128.50 22 Library.Board 14.00 7 Friendly Visitors 11.00 4 Adopt-a-Shelf 11.50 3 Community Service ** N/A N/A Total 1005.00 152 = 5.8 FTE ** "Community Service" includes Peer Court, Municipal Court and other county courts, both adult and youth referrals. WORK INDICATORS `�EPTEMBER 2004 SEPTEMBE 03 SEPTEMBER 2002 Circulation Total (from WCCLS) 60,811 52,670 53,681 (Self-Check machine) 5,619 2,891 3,384 Days of Service 25 29 29 Average Daily Circulation 2,432 1,816 1,851 Hours of Service 226 252 280 Materials Circulated per Hour 269 209 192 Increase in Circulation 15% -2% +11% Materials Added 1,487 1,012 1,696 Materials Withdrawn 520 1,470 2,067 New Borrowers Registered 679 326 333 Cultural Passes Program 119 (YTD) 207 (YTD) 160 (YTD) 43 (Month) 50 (Month) 37 (Month) Adult Programs 190 30 19 (Number of sessions) (3) (2) (7) Preschool Story Time 0 131 90 (Number of Sessions) (0) (3) (4) Toddler Time 108 198 160 (Number of Sessions) (3) (4) (4) Special Programs 105 74 175 (Number of Sessions) (1) (7) (3) Children's Computer N/A 55 91 Word Processors(stand alone) N/A 132 88 Internet Access Station Users 4,428 4,981 4,831 Hours of Use 2,266 1,994* N/A Typewriter Users N/A 11 22 Visitors 29,831 22,168 22,410 Increase in Visitors 35% -1% +6% Fines/Fees Collected $6,033.50 $5,291.59 $5,034.75 * Lost public Internet connectivity 9/10-9/15 due to Internet virus that struck the Washington County network. N/A-Have not begun counting these machines as of this date. w WORK INDICATORS "ttCTOBER 2004 OCTOBER 03 OCTOBER 2002 Circulation Total (from WCCLS) 61,844 55,046 57,404 (Self-Check machine) 4,562 2,932 3,610 Days of Service 26 31 31 Average Daily Circulation 2,379 1,776 1,852 Hours of Service 230 272 310.5 Materials Circulated per Hour 269 202 185 Increase in Circulation +12% -4% +5% Materials Added 1,214 1,144 1,534 Materials Withdrawn 248 1,612 2,067 New Borrowers Registered 690 354 310 Cultural Passes Program 160 (YTD) 241 (YTD) 215 (YTD) 41 (Month) 34 (Month) 55 (Month) Adult Programs 76 45 65 (Number of sessions) (7) (3) (8) Preschool Story Time 211 210 336 (includes Pajama Time) (Number of Sessions) (5) (5) (g) Toddler Time 166 166 504 (includes Book Babies) (Number of Sessions) (4) (5) (9) h Special Programs 206 163 70 (Number of Sessions) (6) (5) (3) Children's Computer N/A 52 110 Word Processors(stand alone) N/A 147 189 Internet Access Station Users 4381 6,593 5,325 Hours of Use 4322 2,570 N/A Typewriter Users N/A 7 44 Visitors (Gate count - by 2) 29,109 21,571 24,604 Increase in Visitors +35% -12% +14% Fines/Fees Collected $6,279.49 $6,170.33 $5,631.62 N/A-Have not begun counting these machines as of this date. THE FREEDOM TO READ The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of"objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual,by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected"against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history,reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. 1 d We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to thepublic interestfor publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 2 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral; or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad"book is a good one, the answer to a "bad"idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint,but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. 3 This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953;revised January 28, 1972, January 16, 1991, July 12, 2000, June 30, 2004,by the ALA Council and the AAP Freedom to Read Committee. A Joint Statement by: American Library Association Association of American Publishers 4 fir+ Tigard Public Library Adopted by the Tigard Library Board September 9, 2003 INTERNET ACCEPTABLE USE POLICY The Tigard Public Library offers public Internet access as part of its mission to provide resources that reflect the great diversity of interests and opinions in our community. Internet use will be managed in a manner consistent with the Library Use Guidelines, which are posted in the Library. Failure to use the Internet stations appropriately and responsibly may result in revocation of Internet use privileges, Library privileges and/or criminal prosecution. As with other library resources, providing access to electronic information does not imply sponsorship nor endorsement by the Library. The Library does not monitor and has no control over the information viewed through the Internet and cannot be responsible for its content. Users are encouraged to take advantage of the Internet and to exercise good judgment and discretion. The Internet offers access to many valuable sources of information, but not all sites are accurate, complete, or current. There are many sites that carry information that you may think controversial or inappropriate. It is left to each user to choose what is individually appropriate and, as with other Library materials, parents or legal guardians are responsible for their minor children's use of the Internet. Privacy Protection: Users should be aware that it is their responsibility to protect their privacy while using the Internet. Interactions involving personal information such as credit card numbers, home address and phone, etc. should be used with caution. Tigard Library and the City of Tigard are not responsible for sensitive or personal information transferred via the Internet on Library computers. Adopted by the Tigard Library Board September 9, 2003. I:/Iib/Library Policies and Procedures/Internet Acceptable Use 9/19/03 Tigard Public Library Adopted by the Tigard Library Board November 13, 2003 Tigard Public Library Public Computer Rules Posted - November 18, 2003 To enable the largest number of people to obtain the maximum benefit from these information facilities, certain rules are in effect. The Tigard Public Library reserves the right to modify these rules at any time. Rule changes will be posted. 1. Public computer users are expected to have a basic knowledge of how to operate a computer. Library staff can only provide limited assistance. 2. Use of the public computer workstations is limited to one hour per day per patron, in order to provide equitable access for all of our patrons. Patrons need a. Washington County Library Card in order to log on to the public computer stations. Visitors who are not eligible for a Washington County Library Card may use the public computer stations by registering with the Library as a guest. 3. The Library is not responsible for damage to users' disks or computers or for any loss of data, damage or liability that may occur from use of the Library's computers. 4. Patrons are expected to be mindful and respectful of the rights of other patrons and to respect staff, library rules and library equipment. 5. The settings on each computer are fixed for general use. Please do not attempt to alter any computer settings. Individuals who tamper with these settings will be asked to leave the computer area. 6. Internet access is open to patrons of all ages. The Library cannot control the Internet and cannot be held responsible for its content. Parents are responsible for their child's access to the Internet; children 10 years or younger must be accompanied by a parent or guardian (ORS 163.545). Any restriction of a child's or young adult's access to the Internet is the responsibility of the parent or guardian. Selected terminals utilize Internet filters that block some Internet sites. 7. Tigard Public Library provides access to a printer from the public computer workstations. Copies are 10 cents per sheet. Please keep in mind that information printed from a public computer workstation is not private and can be viewed by other patrons and staff. 8. Unacceptable behavior that may result in the loss of public computer privileges include: • Internet access for purposes which violate U.S., state or local laws; • Making unauthorized copies of copyrighted or licensed software or data; 'Tigard Public Library ,Adopted by the Tigard Library Board November 13, 2003 • Tampering with the settings of any computer; • Using another person's library card number to log onto a public computer for the purpose of avoiding the one hour limit on computer use. Any person who refuses to comply with these directions will be asked to leave the Library premises. Law enforcement officials may be called to enforce compliance with such a request. Adopted by the Tigard Library Board November 13, 2003. Tigard Public Library Adopted by the Tigard Library Board May 13, 2004 LIBRARY USE GUIDELINES The Tigard Public Library expects patrons of all ages to exercise social responsibility in the use of the library. Appropriate behavior ensures that all customers are able to use the public library for their information, education and entertainment needs. Please be considerate of others as you use this library and observe the following guidelines: • Treat other patrons and staff with courtesy and respect. • Quiet conversation, please. Prolonged conversations, in person or by phone, are allowed only in the study rooms, lobby or any other areas specifically designated for such use. • Children 10 years or younger shall not be left unattended by their responsible adult guardian (ORS 163.545). • Respect furnishings and equipment by using them appropriately. • Respect other users' privacy. • Food and drink are permitted as described in the Food and Beverage Policy. • Food is permitted in the Courtyard, Entryway and Community Room. • Drinks are permitted in unbreakable, spill-proof containers that have sip-through lids. • Water must be in unbreakable, screw-top bottles. • Please use personal audio devices with headphones on low volume. • Please park bicycles, skateboards, etc., outside. • Patrons bringing cell phones or paging devices into the library must set them to the silent or vibrating mode. Use of cell phones in the library is permitted if the use is not loud. Library staff members are required to speak to those who may need a reminder of these guidelines. Our goal is to help everyone have an enjoyable, successful library visit. Persons who violate certain provisions of State or local laws while on library premises may be excluded from the premises, and/or have their library privileges revoked for up to 90 days. Adopted by the Tigard Library Board May 13, 2004. Tigard Public Library �rrw Adopted by the Tigard Library Board December 4, 2003 DRAFT Library Borrowing Policv Borrowing periods limits renewals and reserves Borrowers must have a valid library card to check out materials. (A driver's license or other appropriate identification may be used on occasion if the card is forgotten, but should not be used as a permanent substitute for the actual library card.) In order to provide for the efficient and equitable circulation of materials, the library sets the policies regarding length of loan for various materials; limits on the number of items that can be borrowed; renewals and reserves. a. Equipment disclaimer The library assumes no responsibility for damage caused to a borrower's audiovisual or computer equipment. b. Length of loan The Tigard Public Library sets the borrowing period for all materials borrowed and reserves the right to set limited loan periods for particular types of material. Tigard Library will honor borrowing periods set by other loaning libraries. c. Limits Limits may be placed on the number of items checked out per patron in order to give access to library materials to a greater number of patrons. d. Renewals Items may be renewed for up to two (2) renewal periods. Items that are on a waiting list for other patrons may not be renewed. Items may be renewed through the online catalog, by presenting them at the circulation desk, or by phone. Items long overdue are set to lost status and may not be renewed. e. Holds (Reserves) Patrons may have up to 50 hold requests. Tigard Public Library allows most circulating materials to be placed on reserve. IV. Fines, fees and replacement charges C:\DOCUME-1\Connie.000\LOCALS-1\Temp\GWWiewer\updated draft of borrowing policy oct 04.DOC Page 1 of 2 r moo Tigard Public Library Adopted by the Tigard Library Board December 4, 2003 Library material is loaned without charge for a defined loan period. Material retained past the loan period is subject to overdue fines. Tigard Public Library charges overdue fines in order to encourage library users to return materials for use by other patrons. Patrons are charged fines for material that is overdue, beginning the first day after the due date. Fines are not charged for days that the library is closed. The charge for lost or damaged material is the replacement cost of the item plus the processing charge. The processing charge is intended to help offset the labor and materials cost involved with processing a replacement item. If a patron has paid for a lost Tigard Public Library item and recovers and returns the item in good condition within sixty days, he/she will be entitled to a refund for the price of the item, minus any other charges. Charges are not assessed for minor damage or general wear and tear. Charges will be assessed for damage beyond normal use and that is obviously the patron's responsibility. This includes items that are marked, cut, wet, moldy, scribbled on, chewed, melted, have foreign materials on them, or missing parts that affect the use of the item. Items that are damaged and need to be withdrawn from use will be charged the full price plus processing charges. Items that are damaged in a way that will shorten the useful life of the item but that can still be used will be charged up to one-half the price of the item. Patron account charges must be paid within one year of assessment and remain below $5.00 total in order to remain in good standing. Borrowing privileges for accounts that are not in good standing will be suspended until the charges are paid. Patron accounts with at least $25 in fines or lost material charges may be turned over to a collection agency 49 days after the due date. Accounts referred to a collection agency will be assessed an additional fee to cover the agency cost. Tigard Library charges overdue fines and processing fees according to the fine structure of Washington County Cooperative Library Services (WCCLS). These charges are detailed in Borrowers Schedule of Charges. Adopted by the Tigard Library Board December 4, 2003. C:\DOCUME-1\Connie.000\LOCALS-1\Temp\GWViewer\updated draft of borrowing policy oct 04.DOC Page 2 of 2 ien oks and un's popu- Istomer - N e num- :e of critically l ga A_ l m Tualatin aaaTTIERS ©lam U�,t r -7 2,00 tures 'in igh an Save the church;. bents. for cov.- . CHRIS BLAIR The truth is the city ordinance ous helpful courses for ac ice,mak- .. Save Tualatin s past Tualatin which bans all signs(work from and.a venue for local and the the.Brick W411,Gallery, i, home;lose weight fast;get rich use Last May, quick,etc.)forgot to except,and If measures 34,92 and y,my seventh-grade Thanks form' king p are passed it will provide class was given an assignment to was never corrected to protect d valua learn the history of a town.in the political signs.The Supreme. only room to hold more p :nts per Willamette Valley of our choice, the library happen Court has upheld as protected and expand the collection pass Since I was the only one who speech the right of candidates in, money to staff and suppo, lived in Tualatin,I chose it for Now that our conuriuni elections to use signs.Now wh library as well. are h''s would a previously elected why It's a relatively small a my research.project. beautiful new Tigard Public cial wish.to confuse the issue? of money for a great gar ;tion by Before this project,I,like so Library is open for business,we'd. many others,didn't know any- like to extend our thanks to the The WAM vote in favor of measures campaign t excit- and 34-93. 1 would if 1 co thing about our wonderful city's may,many people who worked mg and part of a legitimate dem- w l .o � teat so hard to make rt ha en.Scores °cratic process.Who benefits SUZANNE x '' pP from restrictions on signs Which. citIn izen, ezoes acre irtimert Lake Oswego l�]1vIERl W savrr and thea advefttse 2rle rirnateraheritatve. r*rts? u e histo w�i gl ' r3' ever pgss7ble ,.; .sol°rietnries wort= �,p Dne importahjt,piee . four ,,f g m the public eye but dust as'' to a le whcx dbn't:want n. i past includes the Old Methodist oftertprd�iding unsung.behind-;i legally removed from office - the-scenes support. via a,fair.election. - ,. . r �r high- Church on the.corner of Boones . Political � .. ax­has,$tuC1 he most Ferry and Tualatin.Sherwood There are too many to list . api -signs are as American Road.This church has been part here,but you know who.•ou are as apple pie,The WAM cam- for Tualatin Values g,they Y , paign has energized political con- to ' of-our community for over 96 �and You can be proud.of the con-. tribution you have made to versation in Tualatin. This is a ; to years.It,too,like this town,has community. your good thing. If it is not broken,do nc system. an exiting history of its own. Vote for WAM. to WAM it.It is my opinioi the For instance,in 1910 it was The lib ary—nog,the busiest the current Tualatin City C, co- destroyed by fire,supposedly by place in Tigard—belongs to has worked extremely hard two mischievous boys.The You,the citizens of Tigard:Thank ANGELA WRAHTZ effectively to meet the chal: .es to Tualatin limit church was rebuilt not long there- s on OU or ybur support.Come in of a growing city. costs after.Yet again it burnt to the and often. Ed Truax,in ground in 1925.With the help of' JAN particular,l e TNELL 34-92 and 34-93: championed causes that are sues. Jessie Byrom and other donation (On behalf of the Tigard Y Important to residents iative. collectors as well as volunteer Library Board;including mem- a good investment strongly opposes Willathett( E. carpenters and builders,it was hers David Burke,Marvin River water as a drinking sc 7ss, soon rebuilt. Diamond,Sue Kasson,Brian and was instrumental in gua this The church is once again Kelly,Jane Smith and Suzan I am writingteeing citizens.the right to v threatened to be destroyed,this Kefavor'of meas- this issue before a change is :dicalTurley) ures 34-92 and 34-93 to expand . h time by our city having con- Tigard. the lib made. demned the roe g �Y,provide.operating dol- hat,at property rtY in order to lars and update parks in the city. Ed fought against the UC . widen Boones Ferry Road.Many of Tualatin, expansion and is dedicated t people,including myself,want to r As you can see,I am not a cit- protecting Tualatin's borders can save the church.We also realize WAR Its exciting izen of Tualatin,but I am.the con- the need for development and , is also determined to contint cher only wish the church could be president of the Friends of the work to relieve traffic,incluc )f and Iegltllnate, Tualatin public Library I am also support for a by-pass south c moved to a different location, a long-term Tualatin Library, Tualatin. 'ging where we hope that it canlike Tualatin-Durham Senior Center . Our City Council has don have become a historical center for' statement off thetfac s in clarify recenis-t and SMART reader volunteer. Tualatin, Our job.It is critical tha void. letter you published in. Sept. My time m the library makes it continue to have experienced Petitions are currently,circu- 30 Tualatin Times. p abundantly clear that this meas members who can continue t craft lating to promote the church's ure would greatly.benefit nearly, face.these challenges and kee relocation.I encourage you to . any of the WAM Sigillegal sega tabuut all ThemembersTual the community. Tualatin as a city of which w Sign this petition as part of your equally illegal about all of the The Tualatin Public Library proud.I urge. duty for our city and its past, campaign signs—big and small acs as an educational,artistic and Truax. $ voters to re-elec e- because,without a past,how can —from all Tualatin Ci Council cultural center for the city by �vell our future be judged? t3' holding:story tunes for children STEVE TAGMYER candidates,including the incurn movie nights for teens and children, vari- Tualatin la_ - Vote ` es' )n y on 34-87 .and renewloc,)uld l supor(Soapboxes are guest opininosfrom our read- 1 t of s cho ol, the' ers, and anyone is welcome to write one. SOApBOX [it Dewey R.Hamilton is a Tzc�ard rvo;ao:,f wa option dollars have become increasingly imnnrta„t+. *Ue %W MEMORANDUM TO: Bill Monahan, City Manager FROM: Margaret Barnes, Director of Library Services ----F,,Ow�%K� DATE: November 16, 2004 SUBJECT: Library Monthly Report for October 2004 Personnel: Readers Services conducted several interviews this month for the Library Services Supervisor in Adult Services. We are pleased to announce that Robbin Gaebler, currently working for the Las Vega/ Clark County Library District has accepted this position and will be starting at Tigard on November 1. Robbin has 14 years of experience working in libraries and is excited about coming to Tigard. Recruitment for the Young Adult Librarian opened in September. Interviews for this position are scheduled for November. On-call people have recently been hired for both Circulation and Readers Services. The on-call staff has really helped staff get caught up on shelving. Technical Services: Ordering increased dramatically in October, with 1814 orders placed. In October, 1214 items were added to the collection and 298 bibliographic records were added to Polaris. The average number of days for items to be cataloged and processed was 21. The biggest problem during the month was the continuing slowness of Ingram's Ipage, which according to WCCLS staff, appears to be related to bandwith (Ingram's). Reference Desk: Reference desk interactions for October totaled 5149. This represents approximately a 27% increase in service interactions compared to October 2003. Of these interactions, 2932 were reference questions. Answering reference questions accounts for 57% of the total service interactions. Internet Public Computer Use: Total hours of public computer use: 4322 Total users: 4381 Timed stations: 66 Youth Services: Stortytimes at the new library continue to be very popular with over 40 people attending each session. The first meeting of the Tigard Chess Group packed the Children's area with 60 parents and children, carrying in chess boards and clocks and playing anywhere they could find a space. All Youth Services staff attended an all-day training in early literacy hosted by the WCCLS Youth Services Committee on Friday, October 22. v � s Circulation: During October, 61,844 items were checked out which is a 12.35% increase over October 2003. Average checkouts per hour for the month totaled 269, the same average as September 2004. Mondays and Saturdays continue to be the busiest days of the week. The trend of issuing many new library cards also continued this month, with 690 issued—an increase of 95% over October 2003. Visitors to the library totaled 29,109, an increase of 28.9% over October 2003. Community Service: Four individuals performed court ordered Community Service hours served in October for a total of 50.75 hours. Cultural Passes: The passes were used 41 times this month. All the passes were used this month, with the Children's Museum being the most popular for the month. New Library: The library sponsored an Art Dedication event on Saturday, October 9 to dedicate and honor the beautiful art installations which were included in the new building through a generous bequest from the Neva Root estate, the Friends of the Library and the Library Foundation. Approximately 40 people attended the event and heard inspiring words from Peggy Kendellen, Public Art Manager for the Regional Arts and Culture Council. The HVAC, lighting and security systems required some tweaking this month. This is typical of major systems in a new building. Hoffman Construction continues to be very responsive resolving the various issues related to the building. Temporary signs were posted this month to encourage traffic to stop for pedestrians crossing Hall Blvd. at O'Mara. The signs have been somewhat successful. The Community Room continues to thrill various users. Broadway Rose has used this space, the School District and various service organizations. The remaining audio- visual equipment was recently installed so now the room is fully operational. Volunteers: This month volunteers donated 986.5 hours to the Library. These hours represent approximately a decrease of 7.1% when compared with 2003. Several existing volunteers have been working extra shifts during this busy time. Volunteer Type Number Hours Regular Volunteers 95 917.00 Youth Services 18 91.50 Library Board 8 12.00 Friendly Visitors 4 18.00 Adopt-a-Shelf 1 6.00 Community Service* 3 45.50 Make a Difference Day 40 117.00 Total 169 1,207.00 = 7.0 FTE * "Community Service" includes Peer Court, Municipal Court and other county courts, both adult and youth referrals. tion the council to revise the title and state It;" ummy. whyit is insufficient not concise or Godowski also asked that the summary vRamis and Liz Newton;assistant to the ft� � x� unfair. P Y city g > g Y n111� ' " 1 include the s ecific tax rates for each year ci manager, left the meeting for nearly . k '4f f^� and the average taxes to be aid b a On the original ballot title, which if g paid Y tYP- an hour to revise the wording and came ' approved b both a majority of residents ical property owner in the annexed area. back with a revised ballot caption, ques- err tt PP Y j h' on Bull Mountain and inside the city The other person to file a petition was tion and summary that the council certi- - n, Beaverton resident Henryane,who also fied 5-0. y would take effect July 1,2005,the caption mY a read, "Annexation by Tigard of Bull said that the tax burden is unclear for Bull The ballot caption now reads, _ � - < ��?_ � n 0 �7 �� xMountain areas," and the question was, Mountain residents if they were annexed `Annexation by Tigard of Bull Mountain � Shall unincorporated Bull Mountain be into the city. with phased-in taxation,"and the question s f y annexed to Tigard?" "They won't know what they're voting asks, "Shall unincorporated Bull � # � �� In the summary,the area to be annexed on, he said. Mountain be annexed to Tigard with city was described, and it further stated that During the public hearing,Tigard resi- taxes phased in for two years within the property taxes in the annexed area would dent Alice Ellis Gaut brought up the issue annexed areas?'.' ggr� k� A be 50 percent of the city's rate for the of fairness to the citizens of both the cityThe wording in the summa was �� t g summary s v i+ 1xNf P ty « y3' �N� � 4 2005-06 fiscal year and 75 percent of the and Bull Mountain. changed to say, All city taxes, including city's rate in the 2006-07 fiscal year "The fiscal impacts should be property taxes and bond or serial levies in = b before becoming 100 percent the thud addressed equally and in the same place the annexed area,would be: FY05-06: 50nS" � � year. (on the ballot)for a comparison of the tax percent of city's rate, FY06-07: 75 per- 4 Bull Mountain resident Ellen phase-in to Bull Mountain plus the impact cent, 100 percent thereafter."31 � s Ubrary: Those who left moneycalled the librarys an els r # �W. s � ■Continued from Al a couple of events in history, the city and This,is an incredible piece of land. You ��1 ities -fund ($200,000) and bequests by new library might well be named "East brought forth afirst-class design and now � � � t " '� Grace Tigard Houghton ($816,000) and Butte.That is what the area was originally have a high-quality building for an excel- called before it became Ti ardville and lent value:' Neva Root ($40,000) to pay for the $14.3 g �tYtl�# ��ar��Pbli � � million project under bud - eventually just Tigard. According to Hoffman, the project s ` P J P g SVR wle,t Stanaway said he could tell how'much involved 55 different materials suppliers J1, - Library Director Margaret Barnes called h' �'• "'A � the community loves its Libr and more than 315 workers. Houghton,Root and Mary Margaret Puett, "It is an inviting, warm place for dis- "There were 80;000 man-hours used on , �(? r s � � < 5 "he said."That was the project and no single lost-time accident 9 ��" �� 1N who left a$72,800 bequest to the library in covery and exploration, p j �> g � � > a vision you had two ears ago,and it now a perfect record he said."We're proud 3 < 1994,the librarys angels. Y Y g — P P { Skip Stanaway of SRG Partnership stands before you. of that. QU + � 3 3 designed the building, and Hoffman Blending in with nature, the library is The library staff presented Barnes with Construction built what Dirksen predicted designed to be environmentally friendly a plate made of glass for all her efforts;and ! 1 � p , p � R > » and 20 percent to 30 percent more energy- she in turn thanked them for their support. Yarn y Ir would become Dirksen also recalled that hiss living twored- efficient than a conventional building the "Your contribution to this project is o 185 ra Ys� � RIO ecessors mayors Jim Griffith and Jim same size, according to Stanaway. Light immeasurable, Barnes said. RV _R1, „ ' Nicoli, who both died in office of cancer, sensors in a computer system automatical- The 45-minute ceremony, which began c supported a new library for the city,which ly adjust how much light is needed depend- and ended with a song by the Tigard Pops � }'Ry ' in on the amount of external light avail- led b Jeffrey Kauffman concluded with " � 'z C long ago outgrew the one built in 1986. g g Y Y > qtr fit�fiBC "This building stands as a memorial to able. Dirksen and Tigard cutting a ribbon draped x them,"Dirksen said. "These are the fun projects," said Eric across the glass entry doors. Cis IZ#S k n Curtis Tigard,grandson of town founder Hoffman of Hoffman Construction."There And then the library was officially open sf0 Wilson-Tiaand"told the crowd that without was incredible community involvement. for business. sW., I.E111rtwla 00010 ' .,oy.� _. 3 ,iG�:-in .�:ti�rs ., ..h �4 i" 3-. s.•': ' `rrr► CORNELIUS COMMUNITY CENTER BOND MEASURE # 34-89 How much: $11,623,000 An estimated initial tax of 1.98 cents per $1,000 of assessed value. How long: 20 Year Bond. The Bonds would finance capital construction and capital improvements, including, but not limited to, providing funds to acquire, construct and equip a multi-facility community center. The City will own the center. The City intends that the YMCA will operate the center with the exception of the library. The YMCA will also manage team sports and other activities in City parks. The plan is for the Community Center to be located in the Main Street District. The community center facilities may contain: • an expanded and upgraded public library, • a youth and teen center, • senior activity space, • classroom, • workshop, • meeting spaces, • lap and therapy swimming pools, • sports gym, • climbing structure, • fitness center, • childcare and • a field house with locker rooms for use for year-round indoor sports such as soccer and volleyball. Feasibility Study: The library portion of the study was conducted by Library Building Consultant Drew Harrington, Library Facility Spaces Summary Sq. Ft Adult Services 3000 Teen/Young Adult Services 600 Children's Services 2000 Entry, Meeting/Study/Tutoring room, etc 1000 Circulation & Information Services 700 Staff& Support Services 800 Unassigned (restroom, mechanical, etc) 2700 TOTAL LIBRARY SQUARE FOOTAGE 10,800 Cost for the building that would house non-recreational components of the Community Center (including the library): $2,547,737.00 This does not include the cost for land and parking. *400 EXECUTIVE OVERVIEW Awareness of the Community Center discussion is mixed. Nearly half (45%) of Cornelius residents were unaware (prior to our call), and six of ten (61%) non- Cornelius residents (of Western Washington County)were unaware of the issue. People who know of the proposed community center tend to support the idea, however many would like more information. In response to.a question asked of Cornelius residents, about the most important features of a new Community Center, the most frequently mentioned response was "youth center," followed by "pool/aquatic center," "meeting rooms," "senior center," "childcare," "library," "health/fitness facilities," and "indoor recreation." IM More than six of ten Cornelius residents agreed (strongly or somewhat) that Cornelius needs a new and expanded library. 12 When asked about voting to support or oppose a Community Center tax measure, over half of the Cornelius residents surveyed (52%) support the idea (strongly or somewhat), while 35% would tend to oppose the measure. 13 Among active voters, support for the community center is even higher, with 41% supporting and 14% leaning toward supporting the measure (55% total). Support for each of the three options, and for all three measures combined, is as follows: .is Would i/otef k s9 . „ ? ,, eixr % ` Community center & Libra 52% 13% 35% Recreation/Fitness & Aquatic center 50 14 36 Indoorsports field 45 12 43 All three combined 47 16 38 For the proposed recreation facility, various features are expected to be well used, including: "family swim," (especially among Cornelius residents), a "gymnasium," "fitness classes," (again, especially among local residents) "a weight training room," and "lap swimming." Locals were also more likely to utilize a cardiac rehabilitation program. Interest in becoming a member of a fitness organization managed by the YMCA was well supported, with 14% of Cornelius households and 5% of those in the broader area "very likely" to pay fees to join and maintain monthly dues. The Cornelius News Bulletin is main source of information about the city for Cornelius residents, followed by The Hillsboro Argus. • RILEY RESEARCH 1 ASSOCIATES 'fir✓ Ballot Measure 34-90 City of Hillsboro New Main Public Library This November, Hillsboro voters will have the opportunity to decide if they want the City of Hillsboro to build a new main public library. Ballot Measure 34-90 reads: Shall Hillsboro build a New Main Library by issuing$25.5 million in general obligation bonds? The proposed Main Library would be constructed on land currently owned by Hillsboro on Cornell Road. This would replace the existing Tanasbourne Library which is currently in rented commercial space,eliminating rental payments. The proposed new Main Library and the Shute Park Library would meet the increasing library needs of the Hillsboro community. The City Council unanimously proposes this measure to provide for: • City-owned library on city-owned land • Elimination of existing rental payments • Monitored Homework Center 0 Triple the Children's Library area • Larger Storytime area a Computer lab with Internet filters • More space for Books 0 More seating • Drive through Book Drop 0 Dedicated Parking Energy efficient heating and cooling If the library bonds are approved,they would be payable from taxes on property. The first year estimated tax rate is $0.28 per$1,000 and is projected to decrease overtime to $0.12. On average, for a home with areal market value of$200,000,the homeowner would pay an additional$43 per year. The bonds would be for a period not to exceed 30 years. I'll-ki � s ck`� reek i Q y' t Proposed New O Main 4ibrary Picnic Shelter' ija9 �t �dtii# Ya:` 3 ltd+ y"p) Ly 4 � tYt) O Play , ,�`` d p N!" V Area Future ii{ II .. Community Centerq ., i M` W- � w It . i � 206th Avenue •., ,,� a ,,. � _,..... _,..�,....—�.���,.�.�,»,_�.._,....... ,-,.,�.�,w� The City already owns the land for the Library,which is located on Cornell Road along the Rock Creek Greenway and Rock Creek Trail. There is room at the site for a future 10,000 sq.ft community center. The bond measure would pay only for the library and its parking;the community center would be paid for with separate parks funds,and would only be built if the library is constructed. For more information, please visit the City's web page at www.ci.hillsboro.or.us or contact Debra Brodie or Mike Smith at the Library at 503-615-6500. Library & Park Measures #34-92 & #34-93 After years of growth and expansion the City undertook r a year-long Facilities Visioning planning process that actively sought the views and desires of residents.The outcome concluded that the City should focus on services ` y m for youth, creating community gathering places,improving parks and natural areas, and enhancing library services. To serve a growing and diverse population,the City Council has proposed a ballot measure to authorize general �u obligation bonds to fund construction of park improvements and a substantial addition and remodel of the existing library.A companion local option levy to fund related operating costs will also be on the November 2,2004 ballot. MOO The proposed enhancement to the library would create a community center where residents could spend time,use library services,and gather.As the city grows, creating the library as a civic center would provide residents a venue for learning, discovery, and interaction. ` pary The expanded library would offer additional materials, ."3 F .. such as books,music,and movies, as well as reference resources,Internet work stations,and Ad ti" space for programs. There would be more features for all community members with particular uh attention to children and youth. '' ss • 1 i s � The Facilities Visioning Committee met for many hours selecting key projects from those that have already been planned to complete the city's park system to provide the r P . community more recreational opportunities. ' These include a wide range of projects,from outdoor : f: lighting and picnic areas,new and improved ped/bike pathways, and a new dock on the Tualatin River. There " would also be a running trail and an artificial turf , sports field for use by all, especially Tualatin's youth. For More Info Visit:www.ci.tualatin.or.us J or contact the Community Services City of Tualatin Department at 503.691.3061 e h` , Fir The library would increase from 8,500 square feet to approximately 21,200 square feet and add 15 parking spaces.The main enhancements would include: • Larger children and teen areas • 36%increase in space for books, and other library materials • Improved audiovisual area for books on cd,music, and movies • Expanded social and reading areas y • Community Room for library programs,Homework Center,and large group gatherings Park Improvements • Improved library identity and entry Tualatin Community Park Displaced City offices will be relocated as Upgrade ped/bike pathways,new outdoor part of this project. lighting for the skate park,basketball and tennis courts, and playground and tennis court MOM renovation Artificial Turf Sports Field Year Population For joint public and school use at Tualatin 1985 10,350 112,772 High School 2004 est. 25,000 457,366 Ibach Park % Change 142% 306% Picnic shelter at Teen Area Jurgens Park Dock on the Tualatin River and a picnic shelter at the playground Population Growth Tualatin River Greenway 142% 3 3/4 mile ped/bike pathways along the riverbank Sweek Pond Natural Area 306% A pathway and wildlife habitat restoration Cross Country Running Trail For joint public and school use at Tualatin High School and Byrom Elementary School * Library opened 20 Years Ago Improvement Costs The park and library improvements would cost$10,780,000 to construct. The Central Urban Renewal District would fund$2,770,000 toward the cost of the library addition and remodel and the balance of $8,010,000 would be financed through general obligation bonds with an estimated initial tax of 26.50 per$1,000 of assessed value (assessed value is different than market value). Additional operating costs would be funded through a five-year fixed rate local option levy beginning in fiscal year 2005-2006 with a maximum rate of 16.5¢per$1,000 of assessed value. The combined capital and operating cost is 43¢ per$1,000 of assessed value.A home with an assessed value of$200,000City of Tualatin would pay about$7.15 per month,or about$86 the first year. t ",,.`