07/13/2006 - Minutes TIGARD LIBRARY BOARD
MINUTES
July 13, 2006
Call to Order: 7:06 p.m.
Roll Call: Marvin Diamond, Brian Kelly, Karen Levear (alternate), Scott Libert and
Cecilia Nguyen. Staff: Margaret Barnes and Connie Martin.
The Board introduced themselves to new members Scott Libert and Karen Levear.
Minutes: It was moved by Diamond, and seconded by Nguyen to accept the minutes of
June 8, 2006 as written. Motion passed.
Agenda Additions and Deletions: Library Foundation President Gene Clair was present
and will speak under Call to the Public.
Call to the Public: Gene Clair, President of the Tigard Library Foundation was present
to give a status on the re-organization of the Foundation. Clair highlighted the
Foundation's purpose and roles for the new members. The Foundation was created to
help support public participation in raising money for the new library. At the request of
the Foundation, with agreement from the Library Director, the Foundation will be
allowed space in the library to work. Along with increasing the membership, the
Foundation will build endowments in case needs arise due to lack of funding.
Monthly Report for June 2006: Barnes mentioned the wireless feature brought 217
users, with 20,000 minutes. Year-end stats from 2005 brought a 16-17% increase in
circulation. Children's programs are typically very popular. The Summer Reading
program is popular as well. Lots of programs have been geared for young adults which
have had good attendance. The Reptile Man program brought in over 500 in
attendance for two showings. The Technical Services department had a 20% increase
in materials added from FY2005. The volunteer program typically generates enough
help equivalent of 6 to 7 full-time staff. The library has also seen many youth
volunteering over the summer months.
Election of Officers: After discussion and noting that three Board members were not
present, it was moved by Diamond and seconded by Nguyen to postpone election of
officers until the September 14, Library Board meeting. Motion passed unanimously.
WCCLS Update: Barnes distributed a chart showing Inbound Internet Activity from May
18-June 15. Use at Tigard showed the greatest number with 30.7% usage out of all
other participating libraries.
- Proposed Operational Levy: Barnes distributed a packet of information from
WCCLS showing the timelines for the levy process. The information also contains full
statements for 2005 and 2006. Also provided were the Washington County November
2006 Funding Measures overview and the ORS 260.432 Quick Reference Restrictions
on Political Campaigning for public employees. Barnes mentioned she spoke with the
City Attorney's office regarding an e-mail that was sent to the Board in June by the PAC
group for the ballot measure. Barnes went over staff expectations and responsibilities
with the Board's personal information and the availability to the public. WCCLS is
working on various statements on what the passage of the levy will provide for the
public (maintenance of hours, collection, children's programs).
Review of Artist Sketches: Staff met with artist Deborah DeWit Marchant who will
provide art for the front entry wall at the Library. Barnes presented the Board with two
three-panel sketches. The Board chose one set of sketches as a preference. At the
September Board meeting, Barnes may have a sample sketch of tapestry art for the
new book area. Staff is also exploring a piece of art, a bronze alphabet chair, to be
placed in the courtyard.
Committee for Citizen Involvement Representative: Board discussed and Kelly will
remain on the Committee for Citizen Involvement and Nguyen will provide back-up
representation. The Committee for Citizen Involvement advises and gives feedback to
the City on communication.
Board Communications: Libert mentioned he was not able to connect to the Internet via
the Library's wireless feature using upn. Barnes will contact the City's IT department; it
may be something the City has chosen not to provide.
Other Business: It was moved by Nguyen and seconded by Kelly not to hold a Library
Board meeting in August. Motion passed unanimously.
Adjournment: The meeting adjourned at 8:30 p.m.
The next meeting is scheduled for September 14, 2006 at 7:00 p.m. in the Conference
Room at the New Tigard Library, 13500 SW Hall Blvd.