12/11/2013 - Minutes City Center Advisory Commission
Meeting Minutes
Date of Meeting: Wednesday,December 11,2013
Location: Red Rock Creek Conference Room
Called to order by: Chair Elise Shearer
Time Started: 6:37 pm
Time Ended: 8:54 pm
Commissioners Present: Elise Shearer (Chair),Philip Thornburg(Vice Chair),Thomas
Murphy,Deanie Bush,Linh Pao (7—8 pm),Laura Fisher, Carine
Arendes
Commissioners Absent: I Sherrie Devaney,Paul Miller
Others Present: Councilor Marland Henderson, Council Liaison to the CCAC;Planning Commissioner
Richard Shavey and local realtor Neal Brown.
Staff Present: Downtown Redevelopment Project Manager Sean Farrelly,Senior Management Analyst
Carissa Collins and Community Planning Senior Administrative Specialist Chris Wiley.
AGENDA ITEM #1:Welcome and Roll Call
Elise opened the meeting and Chris recorded the roll call.
AGENDA ITEM #2: Review/Approve Minutes
The November 13,2013 CCAC Minutes were approved as amended.
AGENDA ITEM#3: Non-Agenda Items / Public Comment
Marland— December 18 at 3pm at Hudson Plaza—a group of interested citizens will be reviewing
the upcoming measure for the March ballot.
AGENDA ITEM #4: FY 15-19 Capital Improvement Plan Recommendations —Carissa and Sean
Review compiled rankings of Downtown CIP pr jectr
(Attachment 1)
Carissa will include CCAC's comments and their ratings as part of her presentation to Council on
January 21. Council would like to have the chair for each board and commission that participated in
the CIP rating process to be present at the January 21 council meeting. All board and commission
members who participated are encouraged to attend the January 21 meeting along with their chairs.
AGENDA ITEM#5: Gateway Art - Sean
Preview art concepts to be reviewed on December 12 and discuss next steps
Sean presented Brian Borello's latest drawings for designs he is proposing for the downtown
gateway art. The commission expressed a preference for the option depicting a "blossom".
(Attachment 2) Mr. Borello's drawings will be presented to the art subcommittee meeting
CCAC Meeting Minutes for Wednesday,December 11,2013 Page 1 of 3
on Thursday, December 12. The art subcommittee will endorse and option which will be
forwarded to the CCAC by e-mail for their formal recommendation.
AGENDA ITEM#G: CET Grant Criteria - Sean
Action item:Recommend potential criteria for decision on redevelopment of Public Works Yard
Sean provided a working copy/outline of some potential criteria for redevelopment of the
public works yard as a starting point for the commission work. The members put together a
working copy which Sean will finalize and return to the commission for review.
AGENDA ITEM #7: CCAC/CCDA Issues and CCAC Annual Calendar—Sean and Elise
Discuss potential changes to CCDA Board and CCAC, and impact on annual calendar
A. A proposal to change the composition of the CCDA board and the CCAC is being discussed
at the next CCDA Board meeting. Until there is a final decision,CCAC appointments for
2014 will be delayed. There was further discussion about moving the CCAC's annual retreat
from January to February when there is a full complement of board members and
nominations for appointments for filling the positions of chair and vice chair for the 2014
CCAC were opened.
B. CCAC members noted that although the calendar for 2013 said the commission would
receive the CIP list in September,they did not receive it until October this year. Staff
explained the two-month public input period didn't close until the end of August. Allowing
for time to process the results, staff wasn't able to provide the CIP list until October.
AGENDA ITEM #8: Jeffrey Allen Fee Reimbursement Request - Sean
Action item: Consider Jerey Allen's request for building and planning permit fee reimbursement and make
recommendation to CCDA.
The commission decided that criteria needed to be developed before they could consider the
request. Staff will return at a future meeting with potential criteria for the CCAC's recommendation.
AGENDA ITEM #9: Main Street Green Street - Sean
Information on business outreach and upcoming construction
Construction for Main Street Green Street starts in January. Engineering Manager Kim
McMillan is walking through the downtown to personally talk with each business owner
about the project. Sean gave the commission members copies of the handouts that Kim is
giving to business owners to prepare them for the downtown construction. Tom Murphy
said Kim was scheduled to talk about the project at the next Tigard Downtown Alliance
meeting.
#10 CCAC 4th Qtr Goals (Attachment 3)
There were no changes to the 4tli Quarter Goals.
#11—Liaison Reports
CCAC Meeting Minutes for Wednesday,December 11,2013 Page 2 of 3
TTAC—the=AC focus was on budget and CIP projects.
CCDA—CCDA discussed the proposal for a change in the composition of CCDA and
subsequently the CCAC.
PRAB—Carine said there is still concern among PRAB board members about the set aside
for CCAC's downtown park property acquisition;how long the CCAC has to use the
money.
AGENDA ITEM #12: Adjourn. The meeting adjourned at 9:12 p.m.
C.L. Wiley, CCAC Recor 'ng Secretary
ATTEST:
Ch<LJ
Recording Secretary s Note.To regrvests copies of the attachments to these minutes,please email-christinervCt1gard-orgov
CCAC Meeting Minutes for Wednesday,December 11,2013 Page 3 of 3