12/14/2011 - Packet 41 Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
City Center Advisory Commission
Name of Board, Commission or Committee
December 14, 2011
Date of Meeting
I have verified that to the best of my knowledge, these documents are a complete copy of
the official record. I was not the original administrator for this meeting.
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Print Name
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Signature
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Date
City of Tigard
City Center Advisory Commission Agenda
MEETING DATE: Wednesday, December 14, 2011 — 6:30 — 8:30 p.m.
MEETING LOCATION: Tigard Public Library- 2nd Floor Conference Room
13500 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions.......................................................................................................6:30— 6:35
2. Review / Approve November Minutes....................................................................................6:35 — 6:40
3. Non-Agenda Items/ Public Comment.....................................................................................6:40— 6:45
4. Presentation on Indoor Farmer's Market Concept (tentative)............................................6:45 — 7:15
(Commissioner Shearer)
5. 2011 CCAC Goals Quarterly Check-in.....................................................................................7:15 — 7:25
(Sean Farrelly)
6. CCAC Annual Retreat Discussion.............................................................................................7:25 — 7:40
Discuss logistics and potential to for retreat
(Chair Murphy)
7. Next Steps for Downtown Organization .................................................................................7:40 — 7:55
Discuss outcomes of November 75t6 meeting and next steps
(Vice Chair Thornburg, Commissioner Shearer, and Sean Farrelly)
8. Discuss Proposed Gateway Feature at Hall Blvd./Pacific Hwy. ..........................................7:55 — 8:05
Provide direction on proposal by Councilor Henderson
(Councilor Marland Henderson)
9. Nominations for 2012 CCAC Officers.....................................................................................8:05 — 8:15
Election for Chair and Vice-chair to occur January 2012
10. CCAC Executive Session*..........................................................................................................8:15 — 8:30
Property purcbase discussion
11. Adjourn..........................................................................................................................................8:30 p.m.
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission will go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from
the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but
must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or
making any final decision.Executive Sessions are closed to the public.
CITY CENTER ADVISORY COMMISSION AGENDA— December 14, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
Upcoming meetings of note:
December 20, Council,appoint CCAC members (consent agenda),7:30 PM
January 11, CCAC regular meeting,Tigard Public Library,6:30 PM
January 18, CCAC Public Art Subcommittee,Red Rock Creek Room, 6:15-7:15 PM
February 8, CCAC regular meeting,Tigard Public Library,6:30 PM
February 21,Annual joint CCDA/CCAC meeting,Tigard Town Hall,6:30 PM
CITY CENTER ADVISORY COMMISSION AGENDA— December 14, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of2
,, City Center Advisory Commission
Meeting Minutes
Date of Meeting: December 14, 2011
Location: Tigard Public Library—2nd Floor Conference Room
Called to order by: Chair Thomas Murphy
Time Started: 6:30 p.m.
Time Ended: 8:48 p.m.
Commissioners Present: Alexander Craghead; Ralph Hughes; Peter Louw; Chair Thomas
Murphy; Elise Shearer; Philip Thornburg
Commissioners Absent: Carolyn Barkley; Linli Pao;Alice Ellis Gaut
Others Present: Councilor Marland Henderson; Richard Shavey, Planning Commission; Deanie
Bush; Gordon Kunkle, Park and Recreation Advisory Board;Jeff Mauro
Staff Present: Sean Farrelly, Redevelopment Project Manager; Bob Kellett, Planning Project
Assistant
AGENDA ITEM #1: Welcome and Introductions
Introductions were made.
AGENDA ITEM #2: Approve Minutes
A motion was made by Commissioner Louw, seconded by Commissioner Thornburg, to approve
the minutes of the November 9, 2011 meeting. The motion passed.
AGENDA ITEM #3: Non-Agenda Items/Public Comment
Commissioner Louw and Sean Farrelly have contacted the Main Street Green Street project
manager to talk about consolidating construction on Main Street into one year. Sean said that he
would follow up.
Commissioner Craghead said that the Historic Preservation League of Oregon would like to do a
presentation in Tigard in January or February. CCAC had no objections.
Gordon Kunkle updated CCAC on recent Park and Recreation Activity Board (PRAB) activities.
He said that there is interest in increasing coordination and communication between the two
committees through the formation of a subcommittee.
CCAC Nfeeting Minutes for December 14,2011 Page 1 of 5
Chair Murphy said that he had been at the most recent PRAB meeting and one of its goals for 2012
is supporting CCAC and working together to acquire appropriate land under Parks bond measures.
He said that with new members coming on board to CCAC it might be better to wait until January
to form a subcommittee. Gordon agreed with that timeline. Chair Murphy mentioned that he would
like to have members of PRAB attend executive sessions when appropriate and related to Parks
bond acquisitions. Sean indicated that he would talk with City Attorney about it.
AGENDA ITEM #4: Presentation of Indoor Farmer's Market Concept
Sean provided the background about a company's interest in possibly developing a European-style
indoor farmer's market in downtown Tigard. A representative from the company was unable to
present at the meeting. Commissioner Shearer presented a PowerPoint presentation developed by
the company. The company has experience managing farmer's markets in Texas. It has expressed
interest in Tigard because of the city's proximity to farms in the Willamette Valley, transportation
infrastructure, and the number of people travelling through downtown daily. The company is
interested in operating the farmer's market three days a week: Fridays for restaurants, and Saturday
and Sunday for the general public. Additionally, the company has experience with organizing events
and festivals, and has expressed interest in bringing events downtown.
Following the presentation, CCAC discussed the concept.
Commissioner Hughes asked about the status of the existing farmer's market move to downtown.
Councilor Henderson responded that the market will likely remain in its current location. He
informed CCAC that the operation of the market has been turned over to the Chamber of
Commerce. He talked about the challenges of operating a year-round market.
Deanie Bush said she was concerned that the existing market and possible indoor market could
undermine each other's success. Commissioner Shearer said she hoped the company would work
with existing farmer's market. Chair Murphy said support from CCAC for the indoor market would
be greater if it operated in a cooperative nature with the Chamber and the existing market. He said
that one of the barriers to having housing in the urban renewal district is access to grocery service
and that the indoor market could be a big benefit.
Sean said he will work with company to get more information to share with CCAC. He said that a
representative from the company will be coming to Tigard in January for meetings and he will
connect him with the Chamber.
AGENDA ITEM#5: 2011 CCAC Quarterly Goals Check-in
Sean discussed CCAC's progress on meeting its quarterly goals:
• An open house for the Main Street Green Street project will take place in either January or
February.
• Cafe Allegro, Live Love Laugh Glass, and Tigard Cleaners have all received design assistance
as part of the Facade Improvement Program.
• The biggest financial expenditure to date has been on Burnham Street's reconstruction.
CCAC Meeting Minutes for December 14,2011 Page 2 of 5
• There have been 5 joint CCAC/CCDA meetings in 2011.
Commissioner Shearer asked Sean about the conversations with two businesses potentially
interested in moving to downtown. Sean said that one might not work because of cost and the
other is the farmer's market.
Commissioner Louw asked about status of the post office. Sean said it wasn't on the federal
government's list to be closed. Commissioner Craghead said the post office closure decisions have
been delayed for 5 months. He said that because Tigard's post office is a distribution center there
would need to be a replacement center built to replace it if it were closed.
Councilor Henderson said the city has hired a lobbyist who lives in Tigard and who also represents
Sherwood to advocate for the city at the federal level.
AGENDA ITEM #6: CCAC Annual Retreat Discussion
CCAC agreed to meet at 4pm on Wednesday,January 11 for its annual retreat and to dedicate the
bulk of its scheduled January meeting on the same day to calendar year goal setting. Commissioners
Thornburg, Murphy,Louw, and possibly others will develop the agenda ahead of the meeting.
Commissioner Shearer suggested that the SW Corridor Plan be a topic. Sean explained about the
Tigard Connections team kickoff meeting on January 30.
Chair Murphy said that if CCAC does want to do a five year look ahead/look back it should be a
topic at the retreat. He said that with new members on board there should probably be a primer on
urban renewal district financing.
AGENDA ITEM #7: Next Steps for Downtown Organization
Sean said that there was meeting on Nov. 15 between CCAC and CCDA. CCAC recommended
that there be an expert to help with formation of downtown organization. CCDA had some
concerns and questions. There was direction to work more with downtown businesses and find out
what they really need help with. Help with event organization has been a frequent request. One idea
is to start with organizing events and to have the downtown organization grow from that.
Sean said that consultant Michelle Reeves will be at the Chamber of Commerce on January 26 at
4pm to assist with event organization and capacity building going. She will bring the organizer of
Mississippi Street Fair as a resource for downtown businesses to develop an events calendar. This
specialist will work with businesses for 3-4 months with funding coming from urban renewal.
Commissioner Craghead said that recent meetings have demonstrated that it is important for
representatives from the business community to be in front of City Council to advocate for what
they need in terms of a downtown organization and events assistance.
Commissioner Louw said that before an events calendar is developed there should be a
consideration about the impacts of upcoming street construction projects. He said it might not
CCAC Meeting Minutes for December 14,2011 Page 3 of 5
make sense to have events until construction is done. Sean responded that events might remind
people that businesses are open. Richard Shavey said that you don't run from construction, but
celebrate it to get people excited about the changes. Chair Murphy said that PDX was great at
having events during construction periods.
Commissioner Louw asked about getting someone to run individual events instead of working on
business capacity building. He asked whether CCAC could hire people to run specific events.
Commissioner Craghead mentioned that there are businesses that run events now and that this
person would help them run their existing events. Commissioner Thornburg said that businesses
felt there wasn't a consensus group and that they needed someone with experience at doing events
and to pull people together. They had ideas for events but to make them larger they feel there is a
need for an independent person. Commissioner Louw said that it is important to demonstrate
results and restated that he thinks it is important to find people who can run events which is
different than empowering business group. He suggested limiting the scope of work simply to
events.
Commissioner Hughes and Deanie Busch said they think it is more of a fact finding position. Sean
said that an organizer of events might be the next outcome after initial outreach.
Commissioner Shearer said that the consultant has said that it takes people running events multiple
times to build capacity of organization.
Sean said there would be 3-4 meetings between the consultant and businesses followed by a
presentation to City Council about what businesses want and what can the city do to support it.
AGENDA ITEM #8: Discuss Proposed Gateway Feature at Hall Blvd/Pacific Hwy
Councilor Henderson talked about the need for visual identity at Hall Blvd and Pacific Hwy., and
how a flag pole could meet that need. He contacted Elmer's Flags to get a bid for a 50-foot flagpole
—about $7,000 for flagpole, flag, and installation (without costs of lights and power). He said it was
important to understand the process and that the flag pole could be built with funding from savings
from completed urban renewal projects. He talked about the possibility of dedicating the flag pole
for volunteers in Tigard.
Sean discussed how the flag pole fits with previous CCAC discussions about a gateway project. He
said that this proposal gives that area purpose,is fairly low cost, and doesn't preclude a future
gateway project.
Jeff Mauro commented that the site seems far away from Main Street and that it would be nice to
have flowers around it to beautify it.
A question was raised about placing a flag pole next to roads operated by ODOT. Sean said he
would check in with ODOT about it.
Commissioner Shearer said she loved idea about recognizing volunteers.
CCAC Meeting Minutes for December 14,2011 Page 4 of 5
Commissioner Craghead moved that CCAC approve the flag pole and send the project to CCDA.
The motion was seconded by Commissioner Shearer
Approved. Commissioner Louw abstained.
AGENDA ITEM #9: Nominations for 2012 CCAC Officers
Commissioner Thornburg nominated Commissioner Craghead for Chair. Chair
Murphy seconded.
Chair Murphy nominated Commissioner Thornburg for Vice-Chair. Commissioner Louw
seconded.
Motion passed
AGENDA ITEM #10: TTAC
Commissioner Shearer updated Commission about the recent TTAC meeting she attended.
AGENDA ITEM #11: CCAC Executive Session
The City Center Advisory Commission went into Executive Session at 8:30 p.m. under the
provisions ORS 192.660(2) (e) to discuss real property transaction negotiations. All discussions
within this session are confidential; therefore nothing from this session may be disclosed by those
present. Executive Session concluded at 8:47 p.m.
AGENDA ITEM #12: Adjourn
The meeting adjourned at 8:48 p.m.
Bob Kellett,Acting CCAC Secretary
ATTEST:
Chair Thomasurphy
CCAC Meeting Minutes for December 14,2011 Page 5 of 5
r-1-1cm
FOUR SEASONS
Indoor "European-Style" Farmers
Market Proposal for
City of Tigard, OR
The Company
• Four Seasons Markets ( FSM ) specializes in
managing farmers markets and organizing
special events .
• Created in 2009, the company has already
managed medium to large-scale farmers
markets in more than 7 cities in Texas.
• In September 2012, FSM will create the largest
farmers market in the state, averaging 100
vendors
OrganicNetwork
• FSM also launched then
Texas Organic Network ,
providing its farmers '
markets as well as local
restaurants with organic . -
produce gathered from
certified farms across v L
Texas. -
• As a result FSM will
operate a farmers market
a .
that will offer one of the
largest 100% organic
retail places in the USA.
The City of Tigard
• Located in the Willamette Valley, with access
to local farms and outstanding vineyards
• At the confluence of three highways and
bookended by two shopping malls, with
100,000 people travelling into it daily
• The City of Tigard needs to make their
downtown area a destination point and stand
out from other neighboring towns.
Proposed Project
• In order to achieve that goal, FSM will open
and manage an Indoor "European-Style"
Farmers Market
• Creating a harmonious mix of fixed and
temporary food and crafts vendors .
• The proposed locations in Tigard will open 3
days a week and will host different monthly
events organized by FSM .
QIN
European St e
~
Locally produce
.,, Y g rown
Meet artists making
What differentiates a
regular market from a
their own products
European-Style farmers Listen to live music
market ? • Sit down at a cafe
• The atmosphere, the • Interact with city and
services available to non-profit organizations
visitors, the diversity of • Participate in free
products offered and workshop sessions on
the social aspect. food or health
Opportunities
• Several programs will be introduced to create
jobs and business opportunities at the market
• FSM will help and promote non-profit
organizations, governmental programs and
any projects local schools may have .
• CPAH CARD
CTI �
� tr
Think Local !
i
• Vendors will include ranchers, farmers,
specialty food producers and artisanal
craftsmen .
• Colorful, exciting, family-friendly atmosphere
that mimics the village markets popular
throughout Europe .
Potential v
• Artisan Breads Artwork
• Cheeses & Dairy Products Baskets & Totes
• Chocolate & Toffee 0 Candles
• Dry Mixes 0 Clothes
• Eggs (Organic) 0 Dog Treats
• Fresh Fish 0 Embroidery & Quilts
• Fresh Pasta 0 Garden decor
• Grass Fed Meat 0 Hair accessories
• Homemade Salsa & Sauces 0 Handmade jewelry
• Ice Cream & Snow Cones 0 Kitchen Accessories
• Jams & Jellies 0 Photography
• Local Honey 0 Plants & Flowers
• Locally Roasted Coffee & Tea 0 Pottery
• Nuts & Dry Fruits Soaps, Scrubs & Lotion
• Oats & Granolas 0 Woodcraft
• Organic local fruits & Vegetables
• Pastries
• Smoked Meat
• Spices & Seasonings 0 FSM will select and screen prospective
• Tamales vendors to guarantee an offer of top quality
• Local Wines products.
Potential FEvents
• Tigard Wine Festival • Taste of Tigard
• The Tigard Wine Festival • Taste of Tigard will offer a
will promote local tasty weekend blend of
wineries and vineyards. food, music and family
• It will include several fun .
activities, including a • This two-day festival will
Wine Tasting Contest. feature Tigard restaurants
• Wine tasting seminars serving samplings of their
menus at reduced prices
s.'".
Also musical
entertainment, celebrity
chef demonstrations,
award-winning children 's
i 1 entertainment, and more.
d
Marketing
•The Farmers Market will be advertised in local
newspapers, TV and radio.
•Flyers will be distributed door to door, Home Owners
Associations, Churches and Non-profit organizations
will be asked to promote the market as well .
Contact Information :
Vincent Hirth
Founder & CEO
(908) 418-8886
vhirth@fourseasonsmarkets.com
Florine Bowman
Administration
(908) 418-8889
fbowman @fourseasonsmarkets.com
Danica Tillett rim
Market & Event Director m
(509) 949-9132 El
dtillett@fourseasonsmarkets.com
FOUR SEASONS
t ",ei et 5
Agenda Item #5
1 Quarter Update
I. Project Infrastructure
a. Oversee, review and provide input including a.
the following key projects: i. -Open house scheduled to be scheduled
i. Main Street/Green Street Phase 1 for January/February 2012
ii. Open Space/Downtown Park/Plaza Site -Public art subcommittee formed
iii. Burnham Street Completion ii. CCAC briefed on open space search
iv. 99W/Hall Gateway
v. Lower Fanno Creek
vi. Transit Center Revitalization
vii. Tigard Street Trail Pedestrian/Bike
Boulevard
viii. Full Utilization of WES Park&Ride
H. Economic Development
a. Work with Metro consultant to develop a. i. CCAC made recommendation to CCDA
marketing plan for downtown to facilitate Downtown organization
i. Engage neighborhoods, business owners,
property owners, potential tenants and
developers within the consultant process
b. Advocate for implementation of approved b.
plan
III. Development
a. Promote downtown Tigard a.
i. Outreach to developers/Solicit businesses i. -Staff contact with three developers.
ii. Land assembly and direct development -Conversations with two businesses
options regarding locating in downtown.
b. Advise CCDA on possible incentives b. COMPLETE
c. Improve our knowledge of the downtown
businesses and customer base using census
information, cultural demographics, trends, and
other statistics
IV. Facade Improvement Program
a. Continue to promote and expand program a.
i. Consider expanding program onto streets in i. Cafe Allegro, Live Laugh Love Glass, and
addition to Main Tigard Cleaners receiving design assistance.
ii. Pursue endorsements from participants (total of seven businesses for 2011.)
iii. Develop evaluation metrics that are
qualitative and quantitative
V. Circulation Plan
a. Review recommendation before final a. Public outreach for code language to
adoption begin in January 2012.
b. Engage in regular communication with b. CCAC members attended HCT CAC
HCTCAC to ensure HCT transportation plan meetin .
Agenda Item #5
meets needs and values of downtown and the
eater community
c. Continue discussing about the "Heart" of
downtown
d. Keep focus on RR crossing at Ash Avenue d. Public Works feasibility study of at-grade
and opening to WES park and ride rail crossing resented to CCAC
VI. Communication
a. Liaise with PRAB,HCTCAC and other a. Regular CCAC representation at HCT
boards CAC and PRAB meetings
b. Engage in on-going communication with b.
Council and Staff i. -November joint CCAC/CCDA meeting
i. Attendance as warranted at council and CCDA (5a'joint meeting of 2011)
meetings -CCAC suggestions for CCDA goals
ii. Representation at downtown project meetings -2011 Annual Report submitted to CCDA
Dec. 1
c. Engage in on-going communication with hired
consultants
d. Engage in on-going communication with
citizens of Tigard
e. Publish a Five-Year Report of e. CCAC subcommittee to work on
accomplishments
f. Begin a long-range plan to cover the 5, 10 and f. 5 year UR review accepted by CCDA. Will
15 years left in the URD rovideguidance for long range URD plan
VII. Ongoing Processes
a. Continually improve CCAC processes and ii. Staff meets monthly with CCAC Chair and
procedures including,but not limited to: Vice-Chair to set agendas
i. Annual calendar development
ii. Continue to evolve meeting efficiency
and agendas
b. Increase awareness of the impact our work
has on the community
i. Continually work to increase transparency with
citizens
ii. Establish a quarterly financial report of Urban
Renewal Funds
c. Perform other duties as assigned by CCDA
2. CCDA Financial summary(with loan) 12/6/11
2008 2009 2010 2011 Total
Revenues:
Taxes Collected $ 38,469 $ 115,019 $ 255,601 $ 328,849 $ 737,938
Interest Earned 1,193 2,898 895 1,191 6,177
Other Revenue 17,020 17,020
Loan Proceeds 323,616 70,071 280,695 674,382
Total Revenues 39,662 441,533 343,587 610,735 1,435,517
Expenditures: -
Capital Expenditures* - 295,649 72,613 290,499 658,761
Loan Repayment 249,000 249,000
Total Expenditures - 295,649 72,613 539,499 907,761
Increase in Net Assets $ 39,662 $ 145,884 $ 270,974 $ 71,236 $ 527,756
*includes Burnham Street right-of-way purchase of$256,046 in 2009 and $200,000 in 2011 for streetscape enhancements