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05/08/2013 - Packet Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD CCAC—City Center Advisory Commission Name of Board, Commission or Committee May 8,2013 Date of Meeting C.L. Wiley Print Name Signature 6/19/2013 Date M City of Tigard City Center Advisory Commission Agenda MEETING DATE: Wednesday, May 8, 2013 — 6:30— 8:30 p.m. MEETING LOCATION: Tigard Public Library Community Room- Is, Floor 13500 SW Hall Blvd., Tigard, OR 97223 1. Welcome and Introductions...................................................................................................... 6:30 — 6:35 2. Review / Approve April Minutes............................................................................................. 6:35 — 6:40 3. Non-Agenda Items/ Public Comment.................................................................................... 6:40 —6:45 4. Main Street Green Street Project Update ................................................................................ 6:45 —7:15 Update on design and schedule, including Burnham Street parking lot (Kith McMillan) 5. Southwest Corridor Plan............................................................................................................ 7:15—7:45 Update on planning activities and opportunities for antien involvement Qudith Gray) 6. CCAC Three-Year Action Plan................................................................................................. 7:45 — 8:00 Use framework to identify 2yearpriorities (Sean Farrelly, Commissioner Murphy) 7. Downtown Land Owners Meeting............................................................................................ 8:00 — 8:10 Report from April241h meeting (Chair Shearer, Sean Farrelly) 8. Liaison Reports.................. ......... ........,.......................................................................... 8:10 — 8:20 9. CCAC Executive Session*............... ........................................................... 8:20 — 8:30 Propery purchase discussion 11. Adjourn.......................................................................................................................................... 8:15 p.m. *E%FCUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose an}'information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: Ma} 7, CCDA Meeting,Red Rock Conference Room, 6:30 PM CITY CENTER ADVISORY COMMISSION AGENDA— May 8, 2013 City of Tigard 1 13125 SV'Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft City Center Advisory Commission Meeting Minutes Date of Meeting: Wednesday,May 8,2013 Location: Tigard Library Communuty Room Called to order by: Chair Elise Shearer Time Started: 6:34 pm (Executive Session 8:29 to 8:47 m Time Ended: 8:49 pm Commissioners Present: Elise Shearer (Chair), Philip Thornburg (Vice Chair),Thomas Murphy, Deanie Bush, Paul Miller, Sherrie Devaney, Laura Fisher, Carine Arendes,Hemendra Mathur (Alternate) Commissioners Absent: Linli Pao Others Present: Planning Commissioner Richard Shavey. Staff Present: Downtown Redevelopment Project Manager Sean Farrelly, Senior Transportation Planner Judith Gray,Engineering Manager Kim McMillan, Community Development Director Kenny Asher and Community Planning Senior Administrative Specialist Chris Wiley. AGENDA ITEM #1: Welcome, Roll Call and Introductions Attendance was recorded on the roll call roster. AGENDA ITEM #2: Review / Approve April Minutes The committee approved the minutes as amended. AGENDA ITEM #3: Non-Agenda Items / Public Comment Sean is going to the Brownfields Conference next week. This is an annual conference organized by the federal government. Sean will present a follow--up report to CCDA and CCAC in June. Staff will be working with a consultant to development a financial model that will help the Agency makes decisions, such as when to go out for private loans and bonds. Staff will report back when completed. AGENDA ITEM #4: Main Street Green Street Project Update Update on design and sthednle, including Burnbam Streetparking lot(Engineering Manager Kim McMillan) I'im brought the map for the Main Street Green Street Project (Attachment 1). Some key points of her presentation included: 1. The bid date is September 26. 2. Construction will start in earnest January 2014 (Holiday moratorium on construction Thanksgiving darn New Year's). 3. Consolidated stormwater planters and moved street lights and trees out of walking areas. CCAC Meeting Minutes for Wednesday,May 8,2013 Page 1 of 4 4. Street lights will have arms for banners and baskets (irrigation will be provided). 5. Gateway area at Highway 99W will be cleared and electrical gill be provided for use in conjunction with art. 6. Sewer line work may be done this summer, while the water line work has been packaged with the main project. AGENDA ITEM #5: Southwest Corridor Plan Update on planning activities and opportunitie for tita en involvement Qudith Gray) Judith gave the commission some background to bring them up to date on where the Southwest Corridor Plan is at this moment. The Steering Committee, primarily composed of mayors from the corridor, will be meeting to consider the five alternative proposals for investments in transportation and infrastructure. These proposals include light rail and bus rapid transit. All five of the plans include downtown Tigard and the Tigard Triangle as station areas. In July, the Steering Committee will make a decision to decide which plans, or combination of plans, will be carried into the next phase for further study. All of the options include a project to connect Hunziker Road to Hampton Street over Highway 217 and to also realign Hunziker Road to Scoffins Street at Hall Boulevard. These are both already in the Tigard Transportation System Plan but would be needed for an efficient high . capacity transit connection.Judith gave the commissioners a flyer for a Community-Planning Forum scheduled for Mav 23, where the public is invited to attend an open house about the project (ATTACHMENT 2). AGENDA ITEM #6: CCAC Three-Year Action Plan Use framework to identify 2yearpnorities (Sean Farrelly, Commissioner Murphy) At the commission's request, Sean developed an action plan in linear form (bar chart) to track the commission's scheduled activity for the next two years. (ATTACHMENT 3). Tom Murphy suggested this would be the right time to take a new look at the Targeted Incentive Program (TIP), to make a determination based on the TIP experience to date, whether larger or smaller grants are more of a draw for applicants. There is $75,000 in the fund for fiscal year 2013-14.The commission members present unanimously adopted the bar chart as their 30-month work plan. Tom Murphy also suggested the CCAC review this document concurrent with the times the commission reviews their quarterly goals. AGENDA ITEM #7: Downtown Land Owners Meeting Report from April 241h meeting (Chair Shearer, Sean Farrelly) Planning Commissioner Richard Shavey has been talking to a lot of the property owners downtown about getting them organized into a formal structure. Elise, Deanie and Sean attended their April 24 meeting. They had a couple guest speakers. The fust was Michelle Reeves, a consultant whose been working on the marketing of downtown districts around the region for the past several years. Michelle did some work in Tigard three years ago. She talked about how much progress she thought had been made since she did her work here. The downtown events function that the city is funding through the Chamber came out of her recommendations. She also reviewed the work that the downtown owners had come up CCAC Meeting Minutes for Wednesday,May 8,2013 Page 2 of 4 with for their vision, their five point plan. She thought a really good thing that a downtown organization could work on is getting some agreements with the property owners who have large parking lots that are used during the day but are unused after their employees go home at night. She suggested forming agreements to share parking after-hours and encouraging employees who work at Main Street businesses to use the off-street parking. Debi Mollahan from the Chamber gave a presentation on the new Downtown website, exploredowntowntigard.com and its downtown events contract. Many of the property owners at the meeting didn't know the about the website. There was further discussion about how to get the word out. The group seems to be coalescing toward having some sort of downtown organization that includes property owners, Tigard businesses and city representation. Richard Shavey was at the meeting and he told the commission members there was a flyer passed out at the property owners meeting called "Great Things are Going on in Downtown Tigard" so people know what is being done downtown. Elise said the property owners are talking about forming a 501(c) 3 and trying to come up with a name and mission. The landowners are committed to helping the city move forward. Sean also told the commission members it was announced at Council the night before that there's been a breakthrough in the city talks with ODOT about putting in a multi-use trail or a linear park along the abandoned rail line starting next to Main Street and continuing on to Tiedeman. There is an opportunity for a small public space as well, where the property meets Main Street next to the Chamber building. There is a possibility for the city to enter into a lease agreement with ODOT Rail. When Sean has all the details, he will report back to the CCAC. Tom Murphy said a focus of the June property owners meeting will be the Saturday,August 17 street fait which is being organized by the Chamber's Downtown Events group. If you have any ideas for the street fair, you can email Debi Mollahan at the Chamber at debina tigardchamber otg. Deane said the next meeting is scheduled after most downtown regular business hours on Wednesday,June 5 at 6:30 p.m. so hopefully more blain Street business owners can attend. AGENDA ITEM #8: Liaison / subcommittee reports A. Fagade Improvement Joint Committee—A grant has been awarded to Max Fanno Creek brew pub. They will put in pavers,a retractable awning, new outdoor seating, new signage, a new door, new paint and a pergola.At the former A-Boy business location,now occupied by Pacific Paint,a grant has been awarded for new exterior painting. Councilor Woodard has to leave the joint committee because his family has plans to do some things in the downtown and at some point that might present a conflict of interest. Councilor Buchner will now serve on the committee. CCAC Meeting Minutes for Wednesday,May 8,2013 Page 3 of 4 B. PRAB-CCAC Joint Committee. Linli attended but is busy with school finals right now so there are no notes to pass on. C. CCDA—The meeting included Debi Mollahan's Chamber update. AGENDA ITEM #9: Executive Session The regular meeting was recessed at 8:29 p.m. Sean read the script to open the Executive Session to discuss real property transactions in accordance with ORS 192.660(2)(e). AGENDA ITEM #10: Adjourn. At 8:45 p.m., the executive session closed. The regular meeting was reconvened and adjourned at 8:47 p.m. C.L. Wiley, CCAC Re ding Secretary ATTEST: �sluj� se Shearer, Chair CCAC Meeting Minutes for Wednesday,May 8,2013 Page 4 of 4 R S t - task IP .e. \ ..r• • �^� a rterye" ` - P W: a -A Iva vCD Main Street Green Street 00 NCD W � n D c� m C � CD c m cn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TELL US Community planning forum WHAT 6 to 8 p.m. Thursday, May 23 • Provide input on potential projects in the Southwest THINK Corridor, including high capacity transit. The community planning forum is your chance to: • Receive an update on the Southwest Corridor Plan, Tualatin Library • Hear about the evaluation of potential projects, including light rail and bus rapid transit alternatives, 18878 SW Martina22i • Evaluate other roadway, bike and pedestrian projects in the corridor; and, Avenue, Tualatin • Talk to staff about specific projects or questions. Online open house "Catch up on the plan" on the project website open house. This online open house walks you through the steps taken, decisions made, and issues addressed so far. Learn how this regional plan is related to Tigard's plan, what key decisions he ahead and how you can let your voice be heard in the process. www.swcorridorplan.org 17 r a' Southwest Corridor Plan — Tigard Laying the Groundwork SW Corridor Plan — In 2011 and 2012,Tigard started local Highlights for Tigard planning for the Southwest Corridor Plan Working with partners in the region, Metro with the High Capacity Transit Land Use staff has developed a list of potential Plan.This was our citywide effort to find out projects in the Southwest Corridor, including what is most important to Tigard citizens high capacity transit.Important highlights for for today and for the future.We heard some Tigard include: common themes: ► In 2013 the City of Tigard will begin more ► Don't reduce travel lanes on Pacific detailed planning of the Tigard Triangle to Highway in Tigard; congestion is already support the community's vision. a challenge. / Downtown Tigard and the Tigard Triangle ► Many neighborhoods are valued as they have been identified as potential station are today;changes in these areas should communities for high capacity transit. focus on improvements for circulation and safety. ► None of the high capacity transit routes Southwest Corridor Plan being considered will be on Highway 99W ► Downtown Tigard and the Tigard Triangle Partners: cities of are the areas most suited for change, in Tigard;they all leave Boulevard Beaverton, Durham, ge� conn and cross Interstate 5 to connect to the King City, Lake Oswego, including more housing.They should have Tigard Triangle. Portland,Sherwood,Tigard their own"destination" identity. and Tualatin, Multnomah and Washington counties, Your involvement will help to ensure regional planning meets the ODOT,TriMet and Metro. city's vision for future transportation and growth. Printed on rec,detl-content paper. 05/08/13 CCAC Meeting Minutes Attachment 2 (1 s/s page) Agenda Item 6 2013 2014 2015 Downtown Urban Renewal Work Program Spring Sum Fall Wint Spring Sum Fall Wint Spring Sum Protects 2013.15 Main Street Green Street Phase 1 Design Construction Brown fteld Initiative Integrated Planning Grant Apply for EPAGrant(s) Award Notification Administer Program(if successful) Developer Engagement(CET Grant) Award notification Grant Tasks. PW Yard Redevelopment Downtown Plaza/Public Space Complete property purchase Design Construction Targeted Incentive Program Program Focus Market Program Award grant Saxony Property Purchase Due Diligence Redevelopment Burnham Street Parking Lot Construction Main Street Gateway Art Design Installation Main Street Facade Improvement Program Administer Program Trail Undercrossing Lighting Construction Downtown Events Third Friday Street Fair 05/08/13 CCAC Meeting Minutes Attachment 3 0 s/s page)