04/10/2013 - Packet Completeness
Review for Boards,
Commissions and
Committee Records
CITY OF TIGARD
City Center :Advisory Commission
Name of Board. Commission or Committee
April 4, 2013
Date of Meeting
I have verified these documents are a complete copy of the official record.
C.L. Wiley
Print Name
UW�S �
Signature
Date
41 City of Tigard
City Center Advisory Commission Agenda
MEETING DATE: Wednesday, April 10, 2013— 6:30 — 8:15 p.m.
MEETING LOCATION: Tigard Public Library Community Room- 1St Floor
13500 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions...................................................................,.................................. 6:30—6:35
2. Review / Approve March Minutes ......................................... ...................... 6:35 —6:40
3. Non-Agenda Items/ Public Comment.................................................... ...............................6:40— 6:45
4. Liaison/subcommittee reports..................................................................................................6:45 — 6:55
5, CCAC Three-Year Action Plan.................................................................................................6:55 — 7:15
Action item: Use UR "bubble chart"as a framework to develop a CCAC recommended 3year action plan
(Chair Shearer, Tom Murphy, Sean Farrelly)
6. Metro CET Grant Application..................................................................................................7:15 —7:25
Action item: Consider expressing support for CET grant application to be submitted by April 18
(Sean Farrelly)
7. Downtown Land Owners .......................................................................................................... 7:25 — 7:45
Presentation by Richard Shavg and discussion of the Downtown Land Owners Priorities document
(Chair Shearer,Planning Commissioner Richard Shavey)
8. Brownfields Initiative..................................................................................................................7:45 — 7:55
Discuss brownfzelds,project and tmeline
(Sean Farrelly)
9. Main Street Gateway Public Art...................................... ...........................7:55 — 8:00
Report from March 27t6 workshop and next steps
(Chair Shearer, Sean Farrelly)
10. CCAC Executive Session* ......................................................................................................... 8:00 — 8:15
Property purchase discussion
11. Adjourn.......................................................................................................................................... 8:15 p.m.
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from
the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but
CITY CENTER ADVISORY COMMISSION AGENDA—April 10, 2013
City of Tigard 1 13125 SW Hall Blvd„Tigard,OR 97223 1 503-639-4171 1 www.Ligard-or.gov I Page 1 oft
City Center Advisory Commission
Meeting Minutes
z s
Date of Meeting: Wednesday,Aril 10, 2013
Location: Tigard Library Community Room, I"Floor
Called to order by: Chair Elise Shearer
Time Started: 6:32 pm
Time Ended: 8:47 pm
Commissioners Present: Elise Shearer (Chau), Philip Thornburg (Vice Chair),Thomas
Murphy, Deanie Bush, Paul Miller, Sherrie Devaney (arrived at
6:39 pm),Linli Pao,Laura Fisher, Carine Arendes (Alternate,
arrived at 6:49 pm),Hemendra Mathur Alternate
Commissioners Absent: None
Others Present: Planning Commissioner Richard Shavey, Realtor Neal Brown
Staff Present: Downtown Redevelopment Project Manager Sean Farrelly, Community
Development Director I£enny Asher and Community Planning Senior Administrative
Specialist Chris Wiley
AGENDA ITEM #1: Welcome and Introductions
AGENDA ITEM #2: Review / Approve March 2013 Minutes
The March 2013 minutes were approved as amended.
AGENDA ITEM #3: Non-Agenda Items / Public Comment
A. Sean passed around a flyer that was sent out to downtown businesses to let them
know the city will be removing the existing canister signs to get ready for the
upcoming Main Street Green Street project. (Attachment 1)
B. Elise said TriNfet is holding a meeting at The Ballroom Dance Company building on
Commercial Street in downtown Tigard on Wednesday, April 17 from 6 to 8 p.m.,to
present the Line 12 and Line 94 bus service changes to Sherwood and Tigard.
C. Deanie said Symposium Coffee hopes to have their opening at their new Tigard
location by the end of April.
D. Sherrie reminded everyone about Third Fridays.
CCAC Meeting Minutes for Wednesday.,April 10,2013 Page 1 of 5
AGENDA ITEM#4: Liaison / subcommittee reports for:
CCDA,Art Subcommittee, Fafade Improvement Joint Committee, PRAB-CCAC Joint Committee
A. Parks and Recreation Advisory Board (PRAB). Lind attended the Match meeting.
The City agreed to buy open space in Area 64 for parks. There is still 1.7 million
dollars left in the parks bond that's dedicated to downtown green space.
B. Downtown Steering Committee. Deane said since it is so hard for the store owners
to get away from their businesses during the day, they are trying to get an evening
meeting scheduled.
C. Tigard Transportation Advisory Committee (TTAC). Elise attended the March
TTAC meeting.
1) The city has applied to Metro for two Regional Flexible Funding Allocation
(RFFA) grants. This is a process Metro conducts every two years to distribute federal
funding to regional programs and local projects. The first application from the city
would be for improvements to the Fanno Creek Trail. The second application would
fund a study of the 72nd Avenue/Highway 217 interchange. If the grant money is
awarded for these applications it will be allocated for fiscal years 2015-18.
2) Staff also asked TTAC, and they agreed, to go forward to the Budget
Committee and then on to the City Council to ask them to approve one million
dollars in gas tax funds to be used to fund the 72nd Avenue/Dartmouth Street project
and the 121st Avenue Complete Street projects.
3) The Council is hosting a community town hall on Tuesday, April 30 at 6:30
p.m. in the Burgess Community Room at the library. There will be a presentation on
the Southwest Corridor planning and councilors are looking for feedback from the
community. Elise encouraged the commission members to attend.
4) Also, on Tuesday, April 16, there will be an open house for the Pacific
Highway/Gaarde/McDonald project.
D. Downtown Meetings. Sean said Downtown meetings will be held at Max's Brew Pub
the fourth Wednesday of each month from 5 to 7 p.m., to present updates on the
Main Street/Green Street project and to discuss any other topics related to
downtown business. The first meeting is on a Monday,April 22nd, and then it will
switch to the fourth Wednesday of the month.
E. Other Meetings of Interest. Elise said Associate Planner Marissa Daniels presented
the housing review workshop results to the city council on March 18d'. The housing
report is now available on line. She encouraged everyone to look at it as it has a lot
of interesting information on Tigard housing. She also briefed the commission
members on several other meetings of interest that are coming up in the next several
weeks.
CCAC Meeting Minutes for Wednesday,April 10,2013 Page 2 of 5
F. City Center Development Agency (CODA).
1) The Tigard Street Fair is scheduled for Saturday, August 17f. Dianna Weston
from the Chamber is looking for volunteers.
2) May 22nd is the next public engagement event with downtown artist Brian
Borello.
3) Staff is going to try to re-engage with the railroad to bring in the area needed
to complete the Tigard Street trail.
G. City Council
1) Carine Arendes was appointed as a CCAC voting member.
2) The State of Oregon has a change in contractor qualifications. They no longer
have to go with the lowest bidder but will issue a qualification based RFP (request for
proposal), whereby they can look at qualifications as the number one requirement for
awarding bids.
3) An emergency management report from Tigard Councilor Gretchen Buehner
has been posted to the city website.
Note. Agenda Items S and 6 were moved to later in the evening so Richard Shavey
could present his update on downtown land owners.
AGENDA ITEM #7: Downtown Land Owners Report (Attachment 2 to these minutes)
Mr. Shavey reported that he has met with twenty to twenty-five landowners to discuss
downtown development in Tigard. Mr. Shavey is a six year resident of Tigard and said he is
very enthusiastic about downtown development. He said downtown development
consultant Michelle Reeves said in her recommendation to the City of Tigard she felt the
single most important recommendation in her report was to form a downtown association.
He told the downtown property owners this is a key time in the City because the city
leadership has just changed with a new city manager, a new mayor, a new city councilman,
and a new director of Community Development. Mr. Shavey said he and a group of about
12 downtown property owners had a meeting with the city manager, the mayor, Councilor
Henderson, and Kenny Asher and about 12 landowners. We wanted to let the landowners
know we are here to help. Mr. Shavey said he is not a downtown property owner but sees
his role in this is to bring people together and to help downtown development get started. A
top priority is to promote a vision for downtown Tigard; a village composed of small
retail with emphasis on the creative arts including theater arts, craft, galleries, fine arts,
restaurants, retail, with housing units above, to provide economic and/or tax
incentives for a certain number of artists to locate their studio living quarters in the
village over the next five years, up to 50 artists to create an art district. Mr. Shavey
thinks a strong partnership between the City of Tigard, the downtown landowners
and the Tigard Chamber could partner together to work toward this goal. He
expressed concern that the city isn't moving fast enough to acquire property or bring
in new development to Tigard. Community Development Director Denny Asher
CCAC Meeting Minutes for Wednesday,April 10,.2013 Page 3 of 5
responded there are limitations to how much a small staff can accomplish all at once.
The city is looking forward to bringing on an economic development person who can
also work on downtown development. Also, it isn't in the city's best interest to make
negotiations public when staff is in the process of negotiating for a property or
working with an interested party regarding downtown development. Mr. Asher cited
several examples of achievements that have been accomplished by city representatives
and community volunteers over the past few years.
AGENDA ITEM #5: CCAC Three-Year Action Plan (Attachment 3 to these minutes)
Staff was looking for confirmation that the chart represents the commission members'
expectations. After some discussion, the commission members unanimously agreed the
bubble chart is a good framework,representing what staffs plan of action should be to work
from for the coming years with the caveat that this is a fluid document. The commission
took no position on the Main Street Parking LID (Local Improvement District).
AGENDA ITEM#6: Metro CET (Construction Excise Tax) Grant Application
(Attachment 4 to these minutes) This is a public-private partnership opportunity. Metro is
the source for the funds. The city has submitted two applications, one for River Terrace
planning and a second for studying available downtown development sites. If the city is
awarded the grant for downtown, there will be environmental studies, surveys of properties,
appraisals, site plans, and a look at development costs and financing shortfalls. If the studies
show the cost of construction will exceed potential revenue return, then the city can take the
project to the CCDA. If there is a gap between construction and potential revenue return,
this study should provide numbers for the CCDA to consider and to decide whether or not
the project should be pursued. The CCAC unanimously endorsed the CET grants proposal.
Sean said he would need a letter supporting the application signed by CCAC Chair Elise
Shearer.
AGENDA ITEM#8: Brownfields Initiative Sean told the CCAC members Council gave
the okay for the city to apply for a $25,000 grant from Business Oregon that will allow staff
to lay the groundwork to go out for further funding in the fall to apply for a grant from the
EPA. Staff recently discovered that Metro has collected a lot of data that is available to the
city. This grant could pay for public engagement with the public and the property owners,
education about Brownfields and to bring in people who have successfully developed
Brownfields properties.
AGENDA ITEM #9: Main Street Gateway Public Art
The art sub-committee will meet with artist Brian Borello on May 22. Brian will have art
proposals incorporating ideas he got from the people who attended the public meetings. The
art sub-committee will vote on the proposals and their selections will come before the
CCAC next.
CCAC Meeting Minutes.for Wednesday,April 10,2013 Page 4 of 5
AGENDA ITEM#10: Executive Session
Commission Chair Shearer recessed the regular meeting at 8:29 p.m. and read the script to
open the Executive Session to discuss real property transactions in accordance with ORS
192.660(2)(e).
AGENDA ITEM #11: Adjourn. At 8:45 p.m., the executive session closed. The regular
meeting was reconvened and adjourned at 8:47 p.m.
C.L. Wiley, CCAC Rec 'ng Secretary
l
94ATTEST: C G'f�2&Q—
Elise Shearer, Chair
CCAC Meeting Minutes for Wednesday,April 10,2013 Page 5 of 5
wwwwTigard City Center Development Agency
:Na 71m Cily of 7xgard's Vrban Reneteal Agency
CCDA M E M O R A N D U M
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Agenda Item#7
DATE: April 3, 2013
At the April 10th City Center Advisory Commission meeting,Planning Commissioner Richard Shavey will
give a brief presentation on the "Downtown Land Owners Priorities" document. Over the past several
weeks, Richard Shavey,independently of the city/agency,has held regular meetings with a group of about
15 downtown property owners and stakeholders. The document is a summation of the group's priorities.
The group recently met with the Mayor and City Manager to discuss their priorities
04/10/13 CCAC Meeting Minutes
Attachment 1 (1 s/s page)
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City of Tigard
Downtown Land Owners Priorities
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1 Attachment 2 (7 s/s pages)
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1. Promote a Vision for Downtown Tigard
i� The vision for downtown is a village composed of small retail businesses, with emphasis
1 on the creative arts—including theater arts, crafts,galleries, fine arts, restaurants and
0 retail at the ground floor with residential uses, including artist lofts above,much like
0 23`d Ave. in Portland or Main St. in Ashland. It has been recommended that the upper
0 stories of buildings be at the level of Highway 99W instead of being below the highway.
q@ The highway road surface is about 30 feet above the railroad tracks.
it A big part of creating the vision is to provide economic and/or tax incentives for a
certain number of artists to locate their studio/living quarters in the village over the
next five years (up to 50 artists.) All artists receiving incentives are to have their
studios/businesses located within 600 feet of the intersection of Commercial St. and
Main St. to create a recognized Village Art District.
Examples of areas where this concept has worked:
1. Port Moody, B. C., www.portmoodv.ca
2. Pearl District, Portland
3. Port Townsend, WA
4.Ashland, OR
S. McMinnville, OR
As an extension of the existing downtown facade improvement program,the city should
►j provide relocation grants to help artists move downtown. This money could be spent
on tenant improvements, rent, or other listed verifiable operating expenses.
A clock tower has been suggested as a visual addition to the artistic district that could be
installed in 2014. The public artwork that will be installed in October at both ends of
Main St. and the clock tower add to the art district.
r One of the owners of Jeffrey Allen,the new Chinese emphasis design firm that will be
located at Burnham and Main, has said he wants to install their artwork around and on
their building at no cost to the city...providing more artwork in downtown.
e Sunday Farmer's Market was also seen as a positive addition to the concept of a new art
village in the Tigard Village Center. It could be located in a new Village Plaza.
Public art walking tour,friendly bookstore, a destination for foodies and wine
connoisseurs and of course, a farmers market. All exist in McMinnville as written in the
3/10/13 Oregonian Travel section. These are the elements in a successful village.
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2. Parking and Layout of Main Street/Green Street
Parking has not been addressed as a major issue,yet merchants currently complain that
their clients have difficulty finding parking spaces now. Merchants wonder If there is a
® comprehensive plan for providing sufficient parking and transit service In 5, 10, and 20
® years. Is there a plan for parking in the future when downtown has grown? Not only
does there need to be a plan, but a concrete execution strategy.
There are at least two types of parking needed -short term for service delivery (30
minutes), as well as long term for commuters,shopping and event parking (up to 4
hours.) Residential developments will provide their own parking as required by the
market and codes.
There are at least two workable concepts for future parking in downtown Tigard. Lake
Oswego has a good solution by locating the parking in the center of the block and
putting retail and restaurants around it. Our large blocks.give us this option as a choice.
However, the Connectivity Plan that has been approved by the Council may rule this
out. Another scheme would be to use the large parking areas at Rite Aid and Value
Village and the Utility District offices and City Hall and run a shuttle from these areas
thru downtown on a regular timed route. This shuttle could be a covered fun vehicle
that adds to the ambiance of an artistic village.
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3. Public Village Plaza
This is recognized by the City and in the planning studies commissioned by the City since
2003 as one of the most important parts of the future growth of Downtown Tigard. The
latest of these study up-dates was presented by Leland Consulting Group to the
® CCDA/City Council on 3/05/2013. The Village Plaza is seen as a focal point and the land
must be acquired in 2013 while Park Bond Funds are available. This is an absolute target
® and there is a way to be proposed to do this.
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4. Tigard Development Commission - TDC
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® The Tigard Urban Renewal District was adopted in 2006 with a twenty-year life and an
® indebtedness limit of$22,000,000. After seven years of existence,verylittle has been
® completed. It appears that the City Council (which is the Central City Development
Authority, CCDA, the implementation arm of the Urban Renewal District), has a lot on
their on-going agenda to administer for Tigard and can't devote the necessary time to
successfully develop an Urban Renewal District.
® ORS 457.055 authorizes "Transfer of agency powers"as follows:
"at any time following adoption of a proper resolution or
ordinance of the governing body of the municipality, the
governing body of a municipality may,by ordinance,
transfer the authority to exercise the powers of the urban
renewal agency to any other body authorized to exercise
® those powers under ORS 457.045. All duties and obligations
of the urban renewal agency shall thereafter be assumed by
the body to which those powers are transferred."
It is recommended that the agency powers be transferred to a Tigard Development
or Commission, the TDC. The TDC could be a five member panel, women and men from
different academic and business or professional backgrounds,with proven interest in
Tigard and no development conflict of interest. These commissioners would be
J appointed to staggered three year terms and would serve no more than two terms.
The TDC would have the following authority, with Its sole purpose to create
development projects in the Downtown Tigard Urban Renewal District consistent with
city of Tigard urban plans:
• Purchase and assemble properties in the Urban Renewal District for new uses.
• Determine the desired use for the assembled properties as a completed project.
• Define the desired project, including building size, relationship of uses,and required
parking.
9 • issue Requests for Proposals (RFPs).
• Receive and analyze proposals.
• Determine best proposals and negotiate contracts for development.
This recommendation for a TDC is based on the Portland Development Commission as a
successful model.
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5. Other important priorities
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The following have been discussed by the group:
Entice other businesses to come to downtown.
Bakery
Coffee Shop
�J Gourmet Pizza
Retail
Develop residential construction.
It is understood that downtown needs to grow with more people living here.
+J Published study information says that 516 people live in the downtown area.
One study, done by the University of Oregon, estimates that there should be
rJ 2,000 living units in the downtown area in 20 years.
Good quality redevelopment of existing structures.
�J A number of the existing structures will be renovated. The quality of the finished
ff renovated structures is an important part of the village growth. The
Storefront matching grant program must be used wisely.
Connectivity of streets, sidewalks, bike paths,trails.
The Ash Avenue completion is seen as one of the most important connections of
the city to downtown. Completing access routes to downtown is critical.
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City of Tigard Main Street reen Street Project
SoonCanister Sign Removal Starts
he City of Tigard is in the final design stages of Phase I of the
Main Street Green Street project. In the project area—which
extends from the railroad tracks south to Pacific Highway—
the city will construct new sidewalks and stormwater planters,and
install energy-efficient LED lighting,street trees and landscaping.In BE • SALON
addition to this project,a new public parking lot will be constructed
off Burnham Street,and public art and gateway improvements will
be installed on Main Street.These projects will create an enhanced
business environment designed to stimulate reinvestment and
encourage people to visit Downtown Tigard businesses.
'In conjunction with upcoming projects,the city will remove the
existing concrete canister signs within the next few weeks.Based on `
conversations with downtown business owners,it appears these signs _
are no longer serving their purpose.
The city understands signage and building facades are important in
marketing businesses.The Facade Improvement Program,funded
with urban renewal dollars, offers a 50-percent match for facade
improvements.To date, 11 downtown business and property owners Existing canister signs(like the one pictured above)
have updated their storefronts and/or signage through the program. vvill be removed.
For more information:
Facade Improvement Program Main Street Green Street Project
Sean Farrelly Kim McMillan
Redeve1opmentProject Alanager Engineering,tlanager
503.718.2420 ► sean@tigard-orgov 503.718.2642 ► kim@dgard-or.gov
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 WW.tl ,a1 a-OT. OV/111a111StPeet
Ager,la Item 5
Tigard City Center Development Agency
CCDA Downtown URA Work Plan Bubble Chart
High
BrownfieldsPublic Works Yard
Inititiative ative Redevelopment
Ash Avenue
Fanno Creek Railroad
Additional Public Space Crossing
Tigard Street
Trail
- Saxony Property
Redevelopment
r✓
Saxony Property
U Plaza Property Acquisition
�- Acquisition
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. . . . .
L1J Plaza Design and
sF - Development
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Developer Engagement Main Street Green Street Main Street Main Street Green Street
Main Street Public Works Yard Phase I Parking LID Phase II
JGateway Public (CET Grant)
Art Installation
ABurnham Street
9Z Parking Lot
C) O TIP Project TIP Project S � 1 TIP Project TIP Project
3
CD W 3Com Completed P 4 Completed 4 Completed
.-. Trail Facade Projects Facade Projects Facade Projects
0 Main Street Main Street Main Street
^ D Undercrossing Street Fair Main Street
(') Lighting Street Fair Street Fair Street Fair
cn m Z Low
-a (D 6 12 18 24 30 36 42 48
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Months to Complete
Circle size represents a project's relative impact on achieving urban renewal plan goals.
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Agenda Item 6
CCDA
Downtown Tigard Mixed-Use Development Projects-CET
Grant Project Narrative
A grant application is proposed by the City of Tigard/City Center Development Agency (CODA,
the City of Tigard's Urban Renewal Agency) and Diamond Investment Group (DIG), a
development company based in Portland. .
The Downtown Tigard Mixed-Use Development project is for pre-development feasibility
assistance that will lead to:
• Acquisition by DIG of two sites within Tigard's Downtown Urban Renewal District,
• Definition of the Urban Renewal District's role and financial commitments to the project,
and
• Construction of two minced-use residential projects, totaling approximately 300 units with
ground floor retail and active use spaces. It is anticipated that first phase construction
activities will be underway within one year after successful completion of this project.
Background
The City of Tigard adopted a"Downtown Improvement Plan"and "Downtown Urban Renewal
Plan"in 2005 to reflect the area's designation as a Town Center in Metro's 2040 Growth Concept,
and plans for the Washington County Commuter Rail (WES) project with a station in Downtown
Tigard. The plans call for a "vibrant and active urban village at the heart of the community"and
provide a funding stream to implement planned improvements. Over the past 8 years,
approximately$21 million in public improvements have been completed in the urban renewal
district including the commuter rail station and park&ride;Burnham Street and Ash Avenue street
and streetscape improvement projects;intersection improvements at Pacific Highway/Main Street
and Pacific Highway/Hall Blvd. The Main Street Green Street project is in the final design stages
and will be constructed in 2013-14. The Agency has participated in the funding of nine fagade
improvement projects on Main Street.
Other than the Knoll at Tigard senior affordable housing development, there have been only
relatively minor private investments in Downtown. These investments have not served as catalysts
to additional development that would implement the vision for Downtown,realign market
perception for what is possible, and stimulate other similar investments.
1 04/10/13 CCAC Meeting Minutes
Attachment 4 (2 s/s pages)
Agenda Item 6
The Tigard Mixed-Use Development project will focus on two significant catalytic redevelopment
opportunities that require pre-development analysis and strategy in order to be successful. DIG and
the CCDA will partner on:
• A site owned by the City of approximately 3.26 acres that abuts Fanno Creek (the Public
Works Yard). Development of mixed-use housing and extension of Fanno Creek Park are
anticipated.
• DIG intends to acquire another large Downtown site. A preliminary development concept
calls for mixed-use housing and ground floor retail.
The grant project will include the following: environmental investigation; conceptual design and
evaluation of alternative construction types; appraisals and land assembly strategies;relocation
strategies;pro-forma analysis; identification of financing gaps;identification of public
investments/financing to overcome gaps; and preparation and approval of a development
agreement outlining public and private roles and responsibilities (including new street and
pedestrian/bike facilities), timelines,performance, etc.
Grant Request
The City/Agency is requesting$100,000 in CET grant funding. The City/Agency and the developer
will provide an equal match in funding and staff time.
About CET Grants
The Metro Council established a competitive process to provide planning grants to local
governments to support regional and local planning that is required to make land ready for
development. The CET (Construction Excise Tax) grants are funded by revenues from a regional
construction excise tax. This tax is applied to construction permits and is based on the value of the
permits
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