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03/13/2013 - Packet
a, Completeness Review for Boards, ' b Commissions and Committee Records CITY OF TIGARD CCAC—City Center Advisory Commission Name of Board, Commission or Committee March 13 2013 Date of Meeting C.L. Wiley Print Name Signature 4/29/13 Date REVISED City of Tigard City Center Advisory Commission Agenda MEETING DATE: Wednesday, March 13, 2013 —6:30— 8:05 p.m. MEETING LOCATION: Red Rock Creek Conference Room 13125 SW Hall Blvd., Tigard, OR 97223 1. Welcome and Introductions...................................................................................................... 6:30—6:35 2. Review / Approve February Minutes....................................................................................... 6:35 —6:40 3. Non-Agenda Items/ Public Comment.................................................................................... 6:40 —6:45 4. Liaison/subcommittee reports...............................................................::................................. 6:45 — 6:50 5. CCAC/CCDA Joint Meeting Debrief...................................................................................... 6:50— 7:05 Debrief from March 5, 2013 joint meeting (Chair Shearer, Sean Farrelly) CCAC Three-Year Action Plan.................................................................................................. 7:05 —7:30 Use UR "bubble chart"as a framework to develop a CCAC recommended 3 year action plan (Chair Shearer, Tom Murphy, Sean Farrelly) 7. 1s1 Quarter CCAC Goals Update ............................................................................................... 7:30—7:40 (Sean Farrelly) 8. Brownffelds Initiative.................................................................................................................. 7:40 —7:50 Discuss bmwnfields,project and timeline (Sean Farrelly) 9. Main Street Gateway Public Art................................................................................................. 7:50—8:05 Update prior to March 27th svarksbop (Chair Shearer, Sean Farrelly) 10. Adjourn.......................................................................................................................................... 8:05 p.m. *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: March 27,Downtown Public Art Design Session,Public Works Auditorium, 6:30 PM CITY CENTER ADVISORY COMMISSION AGENDA—March 13, 2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 o£2 „ City Center Advisory Commission ` Meeting Minutes Date of Meeting: Wednesday, Nlarch 13, 2013 Location: City Center, Red Rock Creek Conference Room Called to order by: Chair Elise Shearer Time Started: 6:36 pm Time Ended: 8:28 pm Commissioners Present: Elise Shearer (Chau), Philip Thornburg (Vice Chair),Thomas Murphy, Deanie Bush, Sherrie Devaney, Linli Pao,Laura Fisher, Carine Arendes (Alternate) Commissioners Absent: Paul Miller, Hemendra Mathur Alternate Others Present: Planning Commissioner Richard Shavey Staff Present: Downtown Redevelopment Project Manager Sean Farrelly, Community Development Director Kenny Asher and Community Planning Senior Administrative Specialist Chris Wiley. AGENDA ITEM#1: Welcome and Introductions AGENDA ITEM #2: Review / Approve February 2013 Minutes The February 2013 minutes were approved as amended. AGENDA ITEM #3: Non-Agenda Items / Public Comment Tom Murphy announced that Alexander Craghead, the previous CCAC chair who just completed his last term in December, has been accepted to UC Berkeley to pursue an architectural degree. He will start in September. AGENDA ITEM #4: Liaison / subcommittee reports for: CCDA,Art Subcommittee, Facade Improvement Joint Committee, PRAB-CCAC Joint Committee A. Sherrie Devaney, who is a member of the business sub-committee of the Chamber, said there was no meeting in January. She is trying to get in touch with the members to get something on the calendar. B. PRAB (Parks and Recreation Advisory Board). Linli couldn't make the February meeting. Elise said she was able to attend so she presented the report. The Fanno Creek trail section, Main Street to Grant Street, should be finished by this summer which will take the trail through the tunnel and include lighting for the tunnel. Metro and the City have signed their first IGAs (Intergovernmental Agreements)to develop CCAC Meeting Minutes for Wednesday,March 13,2013 Page 1 of 3 the Fields property behind the library. There are plans for paths and two sports fields. Metro will build a bike/ped bridge to span the wetlands area between the library and the developable parks area. Rotary is considering installing fitness equipment at Dirksen Nature Park. Water (fountains and irrigation), will be turned on in the parks the first day of spring. City parks management and Tigard-Tualadn School District are in discussions about sharing use and maintenance costs for city and school district sports fields. Elise reminded everyone that last month PRAB discussed the possibility of using money CCAC has set aside for a downtown plaza if CCAC isn't able to find a property. Elise reminded the PRAB members that the money is still committed to CCAC. CCAC is still negotiating for two downtown properties for a city plaza and CCAC has until July 1 to accomplish this. C. Facade Improvement Joint Committee— Sean passed around a drawing of the plan for Symposium's new storefront. (Attachment 1) D. Art Subcommittee —report from Sean. There will be a visioning event March 27 for the gateway art in downtown. Elise said they would like everyone on the committees to participate and to meet with artist Brian Borello and give him feedback on the type of art they would like to see. Sean said Brian will probably be coming in with some ideas but will be looking for input to fill out the plan. Mr. Borello plans to have the project completed by the fall. AGENDA ITEM #5: CCAC/CODA Joint Meeting Debrief The commission members felt their presentation was well received. The directors are on board with the 2013 goals. The $24,000 grant for interior improvements for Symposium Coffee was approved. Their projected opening day is April 15. AGENDA ITEM #6: CCAC Three-Year Action Plan Use UA "Imbble chart"as a framework to develop a CCAC recommended 3:year action plan (Attachment 2 to these minutes) CCAC members liked the "bubble chart" format and agreed it will be an effective tool to use when they meet next month to adopt their action plan. AGENDA ITEM #7: la, Quarter CCAC Goals Update (Attachment 3 to these minutes) Regarding the Main Street/Green Street project, once it starts, the plan is to have monthly update meetings with the downtown business representatives through the life of the project. AGENDA ITEM #8: Brownfields Initiative Review recommendations related to Downtown/economic development (Attachments 4 & 5 to these minutes). Sean briefed commission members on the Tigard Brownfields Initiative and the timeline for completing the project. CCAC Meeting Minutes for Wednesday,March 13,2013 Page 2 of 3 AGENDA ITEM #9: Main Street Gateway Public Art Sean showed the Brian Borello presentation again for the benefit of newer members who had not seen the complete presentation. The commission is very enthusiastic about the upcoming downtown gateway art project. Elise asked everyone who can to attend the March 271h workshop. AGENDA ITEM #10: Adjourn The meeting adjourned at 8:28 p.m. c V C.L. Viley, CCAC P6rding Secretary i ATTEST: / Elise Shearer, Chair CCAC Meeting Minutes for Wednesday, March 13,2013 Page 3 of 3 M O N ih L a � W } F U N F a U G s a v m 9 N z O C) z O U 0 z i- _ cn X w LU V) w LU LL LL O U I w O o a_ LL _W 7 03/13/13 CCAC Meeting Minutes Attachment 1 (2 s/s pages) / . � Z ± 2 \ O ƒ l / \ ° ®» E . 0- LU± e 2 . - O © 3 \ � $ \ \/ g � � > 2 \\. 2 \ 0 . E / > x d yam j o 4 A o u �V 4 N N Ly a� F N d- c d a �a o wLL �N O V � 3 Y N a C w U oa n O Q C _M � O v n a a o da FA a 0 O C u L G� mo ad_, dd 2 ko a u � 4 a �LL _ .pw a N d �N QJI = (Iln;saJID) VOW }o JOA91 03/13/13 CCAC Meeting Minutes Attachment 2 (1 s/s page) Agenda Iteml CCAC 2013 Goals Ist Quarter I. Project Infrastructure a. Oversee, review and provide input including L&L Green Street current bid date is the following key projects: September 2G. Construction would not i. Main Street / Green Street Phases 1 and 2 begin until after January 1st, due to about a ii. Public parking lot on Burnham Street near two month bid award process at ODOT and Main Street the city's construction moratorium iii. Open space / Downtown park / Plaza site Thanksgiving—New Year's. iv. Consider public restroom accommodations Main St Gateway public art vision session to near plaza or transit center be held Match 27 I.a.ii. Parking lot contract award in progress. Estimated completion in July. Ladii. Progress made on Downtown open space utilizing parks bond funding b. Monitor ongoing projects: i. 99W/Hall Gateway- flagpole park ii. Lower Fanno Creek Park improvements and remeander iii. Tigard Street Trail II. Economic Development a. Support the efforts of downtown businesses ILgd. Chamber representatives reported on and property owners to better market the work plan in January. area. CCAC liaison report on activities i. Receive reports from and monitor the work of the contracted facilitator in downtown. ii. Engage neighborhoods, business owners, property owners,potential tenants and developers within the process. b. Ensure that Main Street/Green Street phases b.ii. Public Works public involvement 1 and 2 are constructed with as little consultant will send out e-mail/mailer to economic impact as possible on downtown inform businesses of schedule businesses. i. apply lessons learned from completed Burnham Street process to Maui Street /Green Street Phases 1 / 2. ii. Include businesses on and adjacent to Main Street within this process. c. Promote downtown Tigard through outreach to developers and solicitation of businesses. d. Encourage land assembly and direct development options. e. Review developer incentives matrix and advocate as necessary for implementation with CCDA. 03/13/13 CCAC Meeting Minutes Attachment 3 (2 s/s pages) Agenda Item f. Continue to improve our knowledge of the downtown businesses and customer base using census information, cultural demographics, trends, and other statistics. III. Facade Improvement and Targeted Incentive Programs a. Review program outcomes and define program success b. Continue to promote, expand, and adjust the b.i. FIP: Since Jan, five new applications program. for design assistance. i. Consider expanding program onto streets in TIP: V grant awarded to Symposium addition to Alain. Coffee ii. Pursue endorsements from participants. IV. Land Use & Transportation Planning a. Advocate to TTAC and CCDA on behalf of top three priority Connectivity Plan elements: Ash Avenue tail crossing, Scoffms / Hunziker intersection realignment, and Commercial / Main intersection realignment. b. Engage in regular communication with TTAC to ensure SW Corridor planning, and other transportation plans meet the needs and values of downtown and the greater -commumty. c. Begin an action plan to cover the remaining ears left in the URD V. Communication a. Liaise with CCDA, PRAB,TTAC,Budget V.a. Regular liaisons estabhshed Committee, and other boards. b. Engage in on-going communication with V_b.Joint CCAC/CCDA meeting held. CCDA, Council, and Staff Regular CCAC attendance at CCDA meetings c. Engage in on-going communication with citizens of Tigard through Cityscape and other means. Agenda Item 8 Tigard Brownfields Initiative What is a brownfield?"Real property, the expansion,redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance,pollutant, or contaminant" (EPA definition) Needs • Understand potential clean-up costs,clean up subsidies and strategies for brownfields. • Look at models of similar programs. • Do abroad based assessment of potential brownfields in downtown Tigard. • Outreach:Market the availability of funds to prepare properties for redevelopment. Potential Agency Program 1) Inventory, prioritize and assess potential brownfields in downtown Tigard. Source off ndr. • Urban renewal funds • State of Oregon's Brownfields Redevelopment Fund • EPA Assessment Grant. Other reraurcer. State of Oregon Environmental Health Program 2) Perform any necessary clean-up of city/agency-owned or acquired property. For public/private projects:get properties into position for a disposition and development agreement. Source offundr. • Urban renewal funds • State of Oregon's Brownfields Redevelopment Fund • EPA Clean-Up Grant Other ansource;DEQ Prospective Purchaser Program 3) For privately owned properties,work with property owners who are considering redevelopment on education, assessment, clean-up,property redevelopment and/or improvement.The Agency will provide/coordinate resources to solve actual or perceived brownfields issues. Source of funds: • Urban renewal grants or loan write-downs • State of Oregon's Brownfields Redevelopment Fund (grants and loans) • EPA Assessment Grant • Private redevelopment companies. 03/13/13 CCAC Meeting Minutes Attachment 4 (1 s/s page) Downtown Tigard Environmental Clean-Up Fund Program The City Center Development Agency will initiate a program with the goal of removing the barrier of environmental contamination to redevelopment. The Agency will provide and coordinate resources (an anticipated mix of urban renewal, state, and federal funds) to facilitate property redevelopment.The Agency will: 1) Pro-actively work to assess environmental contamination on publically and privately owned property. 2) Raise substantial funds to subsidize clean-up 3) Seek partners to clean-up and redevelop or improve contaminated properties consistent with the Tigard Downtown Improvement Plan. Time Line March-April 2013 -Apply for integrated planning grant from Oregon Business Brownfields Redevelopment program. -Determine eligibility for Environmental Health Assessment Program Ma Z-August 2013 Inventopotential sites and outreach to roe owners Se tember-October 2013 Complete-application for EPA Area-wide Assessment Grant October 2013- on oin Property owner/developer outreach and coordination May 2014 EPA Grant announcement Summer 2014-2017 Program administration and redevelopment facilitation 03/13/13 CCAC Meeting Minutes Attachment 5 (1 s/s page)