02/08/2012 - Packet p Completeness
Review for Boards,
Commissions and
Committee Records
CITY OF TIGARD
City Center Advisory Committee (CCAC)
Name of Board, Commission or Committee
02/08/2012
Date of Meeting
I have verified these documents are a complete copy of the official record.
C.L. Wiley for Shelley LeBarre (temporary recording secretary for the Feb 2012 meeting)
Print Name
l
Signature
08/07/2012
Date
City of Tigard
_ S;
City Center Advisory Commission Agenda
TIGARD
MEETING DATE: Wednesday, February 8, 2012— 6:30 — 8:30 p.m.
MEETING LOCATION: Tigard Public Library- 2nd Floor Conference Room
13500 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions.......................................................................................................6:30—6:35
2. Review / Approve January Minutes..........................................................................................6:35 — 6:40
3. Non-Agenda Items/ Public Comment.....................................................................................6:40 — 6:45
4. Liaison/subcommittee reports...................................................................................................6:45 — 7:00
Action item:Review CCAC Public Art Subcommittee recommendation forgateway art
5. Committee/liaison assignments.................................................................................................7:00 — 7:10
(Chair Craghead)
6. CCAC Executive Session*..........................................................................................................7:10 — 7:35
Properly purcbase discussion
7. CCAC Goals for 2012.................................................................................................................7:35 — 7:55
Action item:Finali.Ze draftgoals from CCAC Retreat
(Chair Craghead)
8. CCDA/CCAC Joint Meeting.....................................................................................................7:55 — 8:10
Preparation for February 2 1st meeting
(Chair Craghead, Vice Chair Thornburg, and Sean Farrelly)
9. Proposed Tenant Improvement Program .................................................................................8:10 — 8:30
Action item:Review memo and make recommendation on program
(Sean Farrelly)
10. Adjourn..........................................................................................................................................8:30 p.m.
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission will go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from
the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but
must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or
making any final decision.Executive Sessions are closed to the public.
CITY CENTER ADVISORY COMMISSION AGENDA— February 8, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 2
Uucoming meetings of note:
February 14, CCDA Executive Session,Red Rock Creek Conference Room, 6:30 PM
February 16,Downtown Events Group,Fanno Creek Brewpub,4:30-6:30 PM
February 21,Annual joint CCDA/CCAC meeting,Tigard Town Hall, 6:30 PM
March 1,Main Street Green Street Open House,Tigard Area Chamber of Commerce,4:30-6:30 PM
March 6,CCDA Meeting,Red Rock Creek Conference Room,6:30 PM
March 8,Downtown Tigard Networking meetings,location TBD,4:30-6:30 PM
March 14, CCAC regular meeting,Tigard Public Library,6:30 PM
March 21,CCAC Public Art Subcommittee,Red Rock Creek Room, 6:15-7:15 PM
CITY CENTER ADVISORY COMMISSION AGENDA— February 8, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2
�1
MEMORANDUM
gr
TIGARD
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Cover memo for February 8th meeting
DATE: February 1, 2012
Agenda Item 4
This agenda item includes a report from the CCAC Public Art Subcommittee. One action
item will be to review their recommendation that the proportional allocation between the
"gateway art" (larger pieces of art which to be built on the Main Street gateway areas and to
be visible from Pacific Highway passing traffic) and "pedestrian art" (smaller pieces of art
that will be placed along Main Street in an "art walk" be 80% gateway and 20% pedestrian.)
This gateway art would be in addition to the stone gateways similar to the Burnham Street
gateway that were planned as part of the Downtown Streetscape Plan (concept attached.)
The art and gateway design would be integrated.
Agenda Item 9
A memo outlining different approaches to a program that would provide grants, low interest
loans or other financial support for desired tenants will be sent out electronically next week
before the meeting.
City Center Advisory Commission
Meeting Minutes
Date of Meeting: February 8, 2012
Location: Tigard City Hall - 2nd Floor Conference Room, Tigard Library
Called to order by: Vice Chair, Phillip Thornburg
Time Started: 6:30 p.m.
Time Ended: 8:45 p.m.
Commissioners Present:
Deanie Bush, Alexander Craghead (Chair), Sherrie Devaney, Ralph Hughes, Peter Louw, Jeff Mauro,
Thomas Murphy, Linli Pao, Elise Shearer, Philip Thornburg (Vice-Chair)
Commissioners Absent:
Others Present: Councilor Marland Henderson, Councilor Mark Woodard, Carine
Adrenes (Tigard resident) , Shannon Keith (Tigard resident and Portland State University
student) , Troy Mears (Chair of the Parks and Recreation Advisory Board) .
Staff Present: Sean Farrelly (Redevelopment Project Manager) ; Doreen Laughlin
(Confidential Executive Assistant) ; Shelley LaBarre (Sr. Administrative Specialist)
AGENDA ITEM #1 : Welcome and Introductions
Introductions were made.
AGENDA ITEM #2: Review / Approve January Minutes
After a grammatical correction was noted on page 2, a motion was made by Commissioner
Murphy and seconded by Commissioner Shearer, to approve the minutes of the Jan. 11th,
2012 meeting. The motion passed.
AGENDA ITEM #3: Non-Agenda Items/ Public Comment
CCAC Meeting Minutes for February 8, 2012 Page 1 of 6
Troy Mears, Chair of the Parks and Recreation Advisory Board, and Chair Craghead discussed
the joint committee with PRAB for the downtown park acquisition. Commissioner Pao and
Shearer were identified as the CCAC members to work on the joint committee.
AGENDA ITEM #4: Liaison/subcommittee reports
Action item: Review CCAC Public Art Subcommittee recommendation for gateway art
The CCAC discussed the meeting minutes from the Downtown Public Art Subcommittee
(DPAS) meeting on January 18, 2012. Commissioner Shearer conveyed the highlights and
recommendations that came out of the meeting. The DPAS recommends spending the
majority of the funds on two significant art projects at the Main Street gateways.
The CCAC discussed various public art options that may be purchased with the urban
renewal funds for the Main Street Green Street project. Staff noted the urban renewal
contribution to the project will not be determined until the project has a final budget.
Applying for some additional funds, such as grants, may be necessary to increase the public
art budget. The commission also discussed the merits and placement of rotating loaned-art
installations versus permanent acquisitioned art pieces.
In addition to public art options, the CCAC discussion centered on design: the size of the
gateway pillars, pedestrian and traffic view-ability and ways to create a memorable entrance
to downtown. Specific suggestions included elements that hold traditional associations with
Tigard such as plantings of daffodils.
The CCAC is in agreement with the approach that the Downtown Public Art Subcommittee
is using. The commission will hold further discussions on the design and art elements.
AGENDA ITEM #5: Committee/liaison assignments
The CCAC had a general discussion about notification methods for various meetings so that
interested parties are successfully reached. The committee plans to discuss this further.
Meetings and Assignments Noted:
• TTAC - Commissioner Shearer agreed to continue attending meetings
• CCDA - Chair Craghead, Commissioners Pao and Murphy will attend the meeting
on March 6th,.
CCAC Meeting Minutes for February 8, 2012 Page 2 of 6
AGENDA ITEM #7: CCAC Goals for 2012
Action item: Finali.Ze draftgoals from CCAC Retreat
(Chair Craghead)
The commission discussed revisions to the CCAC 2012 DRAFT Goals
• II.b.i - "Examine completed Burnham street processes for lessons to be applied"
• VI.a.i - Change from "downtown parks matters" to "downtown open space matters"
• VI.a.iii - Expand to read ". . . that are qualitative and quantitative, and implement these
metrics."
• V.b - Add itemization of the top three Circulation Plan elements that CCAC is advocating
for as bullet points.
With the revisions noted above, the motion was made by Chair Craghead, and seconded by
Commissioner Louw, to adopt the 2012 CCAC Goals. The motion was approved.
AGENDA ITEM #8: CCDA/CCAC Joint Meeting
Preparation forFebruary 21st meeting
(Chair Craghead, Vice Chair Thornburg, and Sean Farrelly)
On Tuesday, February 21 , the CCAC will hold its annual joint meeting with the board of the
CCDA. In preparation for this event, the commission considered which subset of CCAC priority
topics to discuss with the CCDA.
Selecting topics from the memorandum prepared by Commissioner Craghead, the commission
chose the following as their priorities to discuss with CCDA on February 21st.
1 . Mitigation of the construction impacts of Main Street Green Street, including completing the
parking lot on Burnham prior to street reconstruction. Commissioner Louw will speak as
point person during the discussion on this item.
2. Continuation of the facade program and establishment of a tenant improvement program.
Commissioner Shearer will speak as point person during the discussion on this item.
3. Budgeting for the replacement public works yard outside of downtown to facilitate the
redevelopment of the existing yard. Vice Chair Thornburg will speak as point person during
the discussion on this item.
AGENDA ITEM #9 Proposed Tenant Improvement Program
Action item: Review memo and make recommendation on program
(Sean Farrelly)
CCAC Meeting Minutes for February 8, 2012 Page 3 of 5
Discussion centered on the recommendations presented in the memorandum (Agenda Item 8) from
Francesca Gambetti, Project Manager at Sheils Obletz Johnsen Inc. (dated February 27, 2012) . The
consultants summarize a variety of incentive program elements, which Tigard could adopt to
incentivize desirable businesses on Main Street.
The commission discussed various fund-matching schemes to determine which approach will
accomplish Tigard's priorities for downtown: to incentivize new businesses, support business
retention and when necessary, incentivize quick replacement of businesses when a tenant vacates.
The commission is interested in using evaluation findings regarding the Facade Improvement
Program to inform the development of any new incentive programs.
The following points were noted during a discussion regarding the consultant recommendations:
• Modify the existing Facade Improvement Program to increase participation by raising the
city's percent share from 50% to 75%.
o Concern was noted that contributing over 50% went beyond matching, perhaps
having unintended consequences.
o More discussion will come from the Facade Improvement Joint Committee.
• Establish a new Targeted Retail and Restaurant Incentive Program (TRRIP) that provides
grant funds to attract new active retail and food service businesses to Main Street by helping
offset the cost of tenant improvements.
o Filling problem vacancies is a priority and an incentive program is supported by the
CCAC.
o Properties that have facade improvements are receiving some tenant interest.
o Targeted Tenants — downtown community business/service-needs can be met
through utilization of criteria to identify particular eligible and ineligible
improvements.
o The merits of a 50% match up to $25,000 versus an approach using square footage,
which assist/incentivize larger improvement projects.
o The CCAC indicated a preference toward the grant mechanism versus loans.
o Tax abatement is still of interest as an incentive mechanism.
o The CCAC did not favor raising the city's percent share from 50% to 75% but
continues to support a 50/50 matching funds scheme.
o Some interest was expressed in phasing-in support to reward stable businesses.
o Grants may be awarded to the property owners, rather than a tenant, to encourage
the same business-type to replace a vacating tenant (restaurants are attracted to
properties that have installed previous restaurant-related improvements).
CCAC Meeting Minutes for February 8, 2012 Page 4 of 5
There was consensus support for the proposed TRRIP. After the Joint CCAC/CCDA meeting the
CCAC will further discuss the details of this proposal.
AGENDA ITEM # 10: Adjourn
Commissioner Pao made a motion to adjourn the meeting. Commissioner Shearer seconded.
Motion approved. The meeting adjourned at 8: 45 p.m.
*EXECUTIVE SESSION: The Tigard City Center Advisory Commission will go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from
the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but
must not disclose any information discussed. No Executive Session may beheld for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
Upcoming meetings of note:
February 14, CCDA Executive Session, Red Rock Creek Conference Room, 6:30 PM
February 16, Downtown Events Group, Fanno Creek Brewpub, 4:30-6:30 PM
February 21, Annual joint CCDA/CCAC meeting, Tigard Town Hall, 6:30 PM
March 1 , Main Street Green Street Open House, Tigard Area Chamber of Commerce, 4:30-6:30 PM
March 6, CCDA Meeting, Red Rock Creek Conference Room, 6:30 PM
March 8, Downtown Tigard Networking meetings, location TBD, 4:30-6:30 PM
March 14, CCAC regular meeting, Tigard Public Library, 6:30 PM
March 21, CCAC Public Art Subcommittee, Red Rock Creek Room, 6:15-7:15 PM
k
Shelley La re Acting CCAC ecretary
ATTEST:
Chair Alexander Craghea
CCAC Meeting Minutes for February 8, 2012 Page 5 of 5
�1
MEMORANDUM
gr
TIGARD
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Cover memo for February 8th meeting
DATE: February 1, 2012
Agenda Item 4
This agenda item includes a report from the CCAC Public Art Subcommittee. One action
item will be to review their recommendation that the proportional allocation between the
"gateway art" (larger pieces of art which to be built on the Main Street gateway areas and to
be visible from Pacific Highway passing traffic) and "pedestrian art" (smaller pieces of art
that will be placed along Main Street in an "art walk" be 80% gateway and 20% pedestrian.)
This gateway art would be in addition to the stone gateways similar to the Burnham Street
gateway that were planned as part of the Downtown Streetscape Plan (concept attached.)
The art and gateway design would be integrated.
Agenda Item 9
A memo outlining different approaches to a program that would provide grants, low interest
loans or other financial support for desired tenants will be sent out electronically next week
before the meeting.
Downtown Public Art Subcommittee of City Center Advisory
Commission
Meeting Notes
Date of Meeting:January 18,2012
Location: Red Rock Creek Conference Room
Time Started: 6:15 p.m.
Time Ended: 8:00 p.m.
Voting Members Present: Alexander Craghead, Sherrie Devaney, Sharon Francis, Susan Gallacher-
Turner,Elise Shearer,Brett Vinsant
Voting Members Absent: Alice Ellis Gaut
Non-voting Members Present: Councilor Marland Henderson
Staff Present: Sean Farrelly,Valerie Otani (Public Art Consultant)
1. Project Updates
Sean reported that the design of the Main Street Green Street improvements is at 90% and construction
is planned for summer 2013. It is not decided whether the related water/sewer upgrades will happen at
that time or in the following summer. There is an open house on March 1 st at 4 pm to share the designs
and plans.
The stonework gateways similar to the one at Hall and Burnham are budgeted with urban renewal
money for this fiscal year. It is possible to proceed with art at the gateways in the upcoming fiscal year. It
is anticipated that an intergovernmental agreement (IGA) with ODOT will be in place in the next few
months. This is necessary because the gateways are on ODOT land.
2. Public Art
In order to make sure that there will be power for the art elements on Main Street, Sean and Valerie
identified some preliminary locations for artwork.The committee reviewed and discussed the locations.
Because the changes to the street have not yet been made,there was a request to do a walking tour to
clarify the locations.There was interest in taking advantage of the natural pausing places as well as
marking the intersection with the Fanno Creek trail.
There was discussion of the proposed location at the TriMet transit station. Councilor Marland
Henderson renewed the proposal to place a clock tower at the TriMet Station. He brought information
from the Verdin Company whose tower would be in the $140,000 - $180,000 range. Rotary International
has discussed a bicentennial gift in the $15,000 range.A community fundraising effort would be
necessary.
• The committee recommended placement of a clock tower either at the station or across Main
Street in a similar central location,with funding to come from sources other than the urban
renewal public art funds.
In reviewing the proposed locations along Main Street, there was discussion about the "eye" shaped
island at the western end at the Maplewood drive intersection.This location is a unique feature,but may
change or be unsuitable once we see the actual configuration.Traffic safety and durability of the artwork
would be factors to consider. It should remain as a location to consider. Not all the identified locations
will necessarily become artwork sites dependent upon the artwork selected, funding and street
development.
• The committee recommended designating the locations identified as potential sites for artwork.
With the construction of the green street improvements scheduled for 2013, the committee discussed
the advantages of proceeding with permanent gateway sculptures at Liberty Park and the SW Gateway.
By advancing with the gateways, there will be visible markers to downtown to signal that something is
happening,with potential to have a positive impact on the business and civic environment.
There was discussion of the stonework with hope that the vertical elements shown in the plan be less
prominent not to detract from the artwork. The committee wondered if any cost saving in stonework
could be put towards artwork.
At the SW Gateway, the committee felt the SW corner was more visible,but that the smaller SE location
could remain under consideration. The SW location may be outside the urban renewal district. Property
ownership for both locations needs to be clarified.
• The committee recommended proceeding with the commissioning of gateway artwork.A call to
artists would ask the artist to address both Liberty Park and the SW Gateway. At the SW
Gateway,both the SW and SE corners of Main are potential locations.
Budget. Estimated funds available are $80,000 - 100,000.The committee is interested in the comparative
cost of different artworks.The sculpture at Beaverton Civic Park was $50,000 for a single large element.
With two gateways, significant funds would be needed to make an impact.The pedestrian scale elements
will be less expensive and there is a potential that more funds would be available at the time of
construction.
• The committee recommended a proportional allocation 80%for the gateways and 20%
pedestrian art walk.
3. Next steps
The Subcommittee recommendations will be presented to the City Center Advisory Committee at their
next meeting.
The next Subcommittee meeting will focus on the elements of the call to artists with discussion of the
goals for the artwork,geographic range of the artists, themes and materials.Valerie will present images of
relevant work with budgets. She will send some discussion questions for consideration in advance of the
meeting.
The next meeting will be on Wednesday,March 21 st at 6:15 pm in the Red Rock Creek Room
1-26-12 Downtown Tigard Meeting
Attendees:
Marc Woodard, Tigard City Council
Marland Henderson, Tigard City Council
Jane Davies, Meadow Group
Ralph Hughes, CCAC, Financial planner
Deanie Bush, The Tigard Times/CCAC
Geoff Purisinger, The Tigard Times
Marvin Bowen, Max's Fanno Creek Brew Pub
Pete Louw, Tigardville Station/CCAC
Richard Shavey, Planning Commission
Sherrie Devaney, Sherrie's Jewelry Box/CCAC
Debi Mollahan, Tigard Area Chamber of Commerce
Elise Shearer, CCAC
Jeff Mauro, CCAC
Alexander Craghead, CCAC
Phil Thornburg, CCAC, downtown business owner
Nick Wilson Tigard City Council/downtown businesses owner
Marty Wine, City of Tigard
Cheryl Caines, City of Tigard
Sean Farrelly, City of Tigard
Ron Bunch, City of Tigard
Michelle Reeves, Civilis
The meeting started with brief networking time. Michelle Reeves reminded us about the value
of identity and destination plus highlighted the need to 1. Make Connections and 2. Connect
Downtown to the Area.
Bridget introduced herself and started the discussion about the concept of building the
downtown community through events. Her position is being funded through the City of Tigard
for approximately 6 months.
She is a community event organizer and considers herself a professional "nag." Events are a
great way to get to know one another and build a vibrant commercial corridor.
The remaining notes are reflections and brainstorming ideas from attendees.
Events should have:
- Food vendors
- Sidewalk vendors
- Use Downtown Tigard in Name for all events***
- Consistent marketing
- No events permit fees
- Sponsors: Industry, Large Tigard Employers, Small Biz Vendors
- Downtown Businesses: Time, Talent or Treasure
Downtown Tigard Event boundaries to include:
- Main Street
- Burnham St.
- Commercial St.
- Hwy 99 -from Greenburg to Hall
- Scoffins St.
- Tigard St.
- Wall St.(Tigard Public Library)
- Hall Blvd.
Monthly Events
- Downtown Tigard Night Out - currently 3rd Fridays
- Open Late
- Advertising
- Outside Music - options at Car Wash, US Bank parking lot, Max's brewpub patio
Needs: Consistent marketing/identity
Outside vendors
Indoor music needs to be marketed to work
Spring Kickoff for remaining monthly events
- Downtown Tigard Monthly Networking - either 2:00 or 4:OOpm at local businesses
downtown
Seasonal Events
- Flower Fest
- Home & Garden
Master Gardener's programs
Extension services
Sustainable Green Vendors
- Arbor Day
Annual Events
- Holiday Tree Lighting
- Halloween -
Contests: Dogs, Pumpkin carving
Music: Oktoberfest
Go Carts
- Balloon Festival - June 22 - 24
Connect through activities:
Remote helicopters
Soap Box Races
- Tigard High School Homecoming Parade
Invite downtown afterward?
- Nano Brew Fest - Feb &August at Max's
- Railroad Antique Cars - loop with rides
- Run/Walk - Use Fanno Creek trails and others
- Classic Car Show - Marland connected to a "Shelby" club
Handouts distributed:
• 18 Ingredients for an Outstanding Downtown
• Event Planning Outline
• Street Fair Marketing Tips
• 10 Tips for Successful Volunteers
• Volunteer Worksheet
Samples of:
• Event Timeline &Task lists
• Member Forms
• Assn. Bylaws
• Board Manuals
• Promo Materials
• Maps
• Event Fliers
NEXT MEETING: Feb 16, 4:30pm at Max's Brew Pub
Agenda: Calendar planning for Annual Event and Downtown Tigard Night Out(s)
Downtown Tigard Networking Meetings - Second Thursday Monthly (tentative)
Starts: March 8, 4:30 - 6:30pm
- ! DOWNTOWN TIGARD
'• Project Description
n�1 Develop a vehicular scale gateway for Main
Street based on the traditional forms of
columns and low walls (up to 3 feet high).
Gateway development should include
nighttime uplighting for the walls and
columns and lettering or signage coordinated
with other City of Tigard entry signs currently
being planned
The choice of materials for walls, columns,
I� �• pathways and landscaping may vary from the
quite traditional "bricks and mortar" style to
We of more natural materials such as stacked
_ •" it stone or river rock along with native landscape
planting. Within this range of possible
t t j materials the hybrid form of gateway can be
achieved through final design— blending the
+! traditional and the natural,
Key Features
Columns and low walls with options for
materials
- Brick with precast concrete caps
- Fitted small stone with precast caps
- Large stone or river rock without
concrete caps
- Columnar basal[
• Applied lettering such as anodized
aluminum or brushed steel for walls or
columns
Pathways of concrete or concrete pavers
• Seating opportunities
• Landscape planting and trees
• Public art or water features are optional
Estimated Construction Budget:
_ $200.000 - $220,000
Bl-G • •
r
r � r r � � • • r
O #t x
i
DOWNTOWN TIGARD
O x
Project Description
^�P� ` '• 1t Develop a vehicular scale gateway for Main
a6 Jr Street based on the tiadtnonal forms of
columns and low walls (up to 3 feet high)
Gateway development should accommodate
the existing Liberty Park tree canopy and
pathway, as well as additional right-of-way
I that is needed for intersection improvements
I _ _ at Main Street and Greenberg Road and
Highway 99W Gateway features and
materials selection should be similar to the
west Main Street gateway
As with other traditional gateways, the choice
— --- of materials fou walls, relations, pathways and
i
L_ -- -� '-� landscaping may vary, making possible a
hybrid form of gateway —blending the
traditional and the natural
r _
Key Features
Columns and walls with options for
materials
- - Brick with precast concrete caps
-Y i small stone with precast caps
L- Large
e stone or river rock without
concrete caps
4 - Colummm basalt
✓ Applied lettering such as anodized
aluminum or brushed steel
• Seating opportunities
\ art or water features optional
Estimateimate d Construction Budge[
$16
\ 0A00 - $180,000
• -own Streetscape
1
III-R City of
CCAC 2012 Goals
I. Infrastructure Projects
a. Oversee, review and provide input including the following key projects:
i. Main Street/Green Street Phases 1 and 2
ii. Ensure mitigation for impacts of construction of Main Street/Green
Street phases 1 and 2.
iii. Public Parking Lot on Burnham Street near Main Street
iv. Open Space/Downtown Park/Plaza Site
V. Consider public restroom accommodations near plaza or transit
center
b. Monitor ongoing projects:
i. 99W/Hall Gateway
ii. Lower Fanno Creek
iii. Tigard Street Trail Pedestrian/Bike Boulevard
II. Economic Development
a. Support the efforts of downtown businesses and property owners to better
market the area.
i. Receive reports from and monitor the work of the contracted
facilitator in downtown.
ii. Engage neighborhoods, business owners, property owners,
potential tenants and developers within the process.
b. Ensure that Main Street/Green Street phases 1 and 2 are constructed with as
little economic impact as possible on downtown businesses.
i. Examine completed Burnham Street process for lessons to be
applied to Main Street/Green Street phases 1 and 2.
ii. Include businesses on and adjacent to Main Street within this
process.
III. Development
a. Promote downtown Tigard
i. Outreach to developers/Solicit businesses.
ii. Land assembly and direct development options.
iii. Hold a developer's forum before end of year.
b. Review incentives matrix and advocate as necessary for implementation with
CCDA.
c. Improve our knowledge of the downtown businesses and customer base using
census information, cultural demographics, trends, and other statistics
IV. Facade Improvement Program
a. Review program outcomes
i. Review progress and outcomes of existing program.
ii. Define program success.
iii. Develop and implement evaluation metrics that are qualitative and
quantitative.
b. Continue to promote, expand, and adjust the program.
i. Consider expanding program onto streets in addition to Main.
ii. Pursue endorsements from participants.
iii. Consider expansion to include non-facade elements such as
internal improvements or landscaping.
V. Land Use & Transportation Planning
a. Review Circulation Plan for recommendation before final adoption.
b. Advocate to TTAC, CCDA on behalf of top three priority Connectivity Plan
elements: Ash Avenue rail crossing, Scoff ins/Hunziker intersection
realignment and Commercial/Main intersection realignment.
c. Engage in regular communication with TTAC to ensure High Capacity Transit
planning, other transportation plans meet the needs and values of downtown
and the greater community.
d. Continue to locate and define the "Heart" of downtown.
e. Monitor and encourage a solution for the RR crossing at Ash Avenue.
f. Begin a long-range plan to cover the 5, 10 and 15 years left in the URD.
VI. External Communication
a. Liaise with PRAB, TTAC, Budget Committee, and other boards.
i. Establish joint committee with PRAB for downtown open space
matters.
b. Engage in on-going communication with CCDA, Council, and Staff.
i. Establish rotating liaison role with CCDA.
d. Engage in on-going communication with citizens of Tigard through Cityscape
and other means.
e. Publish a Five-Year Report of accomplishments
VII. Internal Communication and Ongoing Processes
a. Improve CCAC processes and procedures including, but not limited to:
i. Annual calendar development.
ii. Continue to evolve meeting efficiency and agendas.
iii. Set aside regular time for liaison reports on each agenda.
b. Increase awareness of the impact our work has on the community
i. Continually work to include in city processes increased
transparency with citizens
ii. Continue quarterly financial reports of Urban Renewal Funds
c. Increase training of CCAC to be better prepared for duties.
i. Increase financial literacy of CCAC regarding budgets, urban
renewal funds, and other matters.
ii. Receive training for advocacy roles, e.g. talking points.
iii. Receive training refresher on ethical and legal matters pertaining to
being a public official.
CCAC 2011 Goals
I. Project Infrastructure
a. Oversee, review and provide input including the following key projects:
i. Main Street/Green Street Phase 1
ii. Open Space/Downtown Park/Plaza Site
in. Burnham Street Completion
iv. 99W/Hall Gateway
V. Lower Fanno Creek
vi. Transit Center Revitalization
vii. Tigard Street Trail Pedestrian/Bike
Boulevard
viii. Full Utilization of WES Park & Ride
II. Economic Development
a. Work with Metro consultant to develop marketing plan for downtown
i. Engage neighborhoods, business owners,
property owners, potential tenants and
developers within the consultant process
b. Advocate for implementation of approved plan
_IRMla m'etit
a. Promote downtown Tigard
i. Outreach to developers/Solicit businesses
ii. Land assembly and direct development
options
b. Advise CCDA on possible incentives
c. Improve our knowledge of the downtown businesses and customer base using census
information, cultural demographics, trends, and other statistics
IV. Fagade Improvement Program
a. Continue to promote and expand program
i. Consider expanding program onto streets in addition to Main
ii. Pursue endorsements from participants
in. Develop evaluation metrics that are
qualitative and quantitative
V. Circulation Plan
a. Review recommendation before final adoption
b. Engage in regular communication with HCTCAC to ensure HCT transportation plan
meets needs and values of downtown and the greater community
c. Continue discussing about the "Heart" of downtown
d. Keep focus on RR crossing at Ash Avenue and opening to WES park and ride
I
VI. Communication
a. Liaise with PRAB, HCTCAC and other boards
b. Engage in on-going communication with Council and Staff
i. Attendance as warranted at council and CCDA meetings
ii. Representation at downtown project meetings
c. Engage in on-going communication with hired consultants
d. Engage in on-going communication with citizens of Tigard
e. Publish a Five-Year Report of accomplishments
f. Begin a long-range plan to covet the 5, 10 and 15 years left in the URD
VII. Ongoing Processes
a. Continually improve CCAC processes and procedures including, but not limited to:
i. Annual calendar development
U. Continue to evolve meeting efficiency
and agendas
b. Increase awareness of the impact our work has on the community
i. Continually work to increase transparency with citizens
ii. Establish a quarterly financial report of Urban Renewal Funds
c. Perform other duties as assigned by CCDA
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MEMORANDUM
gr
TIGARD
TO: City Center Advisory Commission
FROM: Alexander Craghead, Chair
RE: Preparation for February 21 Joint Meeting with CCDA
DATE: January 31, 2012
On Tuesday, February 21, the CCAC will hold its annual joint meeting with the
CCDA/Council. In preparation for this event, the commission needs to consider what
topics we ought to raise with the CCDA/Council.
Traditionally, this meeting is where we present our annual goals to the CCDA/Council. The
CCDA/Council receive our goals in advance in their packet and will be familiar with their
basic substance. Therefore, rather than using this meeting to recite the entire goals, it is my
intention to use this meeting as an opportunity to lobby for specific projects and goals that
need CCDA/Council backing to move forward.
I recommend that we concentrate our time with the CCDA/Council on at least two (2) and
no more than four (4) projects or goals. Below I have listed some potential projects or goals
to highlight during our time together. Please consider them carefully and be prepared to
choose which of these would be most timely when we next meet.
In addition, if there are projects/goals not listed here but that you feel ought to be
considered, feel free to suggest them at our next meeting on February 8th. We will also
discuss at that time how we will present our top issues to the CCDA/Council.
• Mitigation and construction impacts of Main Street Green Street,including construction
parking lot on Burnham prior to street reconstruction.
• Site acquisition and construction of public plaza.
• Continuing support for efforts by downtown businesses to launch and manage events.
• Increased developer outreach and a developer's forum.
• Budgeting of replacement public works yard outside of downtown to facilitate the
redevelopment of the existing yard.
• Continuation of the facade program and establishment of a tenant improvement program.
• Advocate for top three Connectivity Plan projects: Ash railroad crossing, Scoffins re-
alignment at Hall, Commercial Street connection realignment at Main Street.
• Rail Trail conversion from Main Street to Tiedeman.
• Funding for lower Fanno Creek Park creek remeander project.
• Funding and staff support for clocktower concept.
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MEMORANDUM
gr
TIGARD
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Cover memo for Agenda Item 9
DATE: February 7, 2012
Agenda Item 9: Proposed Tenant Improvement Program
Attached is a memo from the real estate consultants, Shiels Obletz Johsen. They make
recommendations to increase incentives with the goals o£
■ Fill vacancies on Main Street
■ Attract retail and food service businesses that will enhance the vitality of Main Street
■ Improve the physical quality of Main Street for to fill vacancies in the Downtown,
attract
The goals are consistent with the 2012 goals of the CCAC and Council/CCDA.
The memo contains two recommendations, one to increase the match of the Facade
Improvement Program and one to fund a grant program for tenant improvements.
Tomorrow's discussion will focus on the proposed Targeted Retail and Restaurant Incentive
Program. The recommendation for the Facade Improvement Program will be considered by
the Fagade Improvement Program Joint Committee at a later date.
SHIELS I OBLETZ V,JOHNSEIV f
1140 SW 11th Avenue - Suite 500
Portland, OR 97205
503-242-0084
MEMORANDUM
TO: Sean Farrelly, City of Tigard
FROM: Francesca Gambetti, Project Manager, Shiels Obletz Johnsen, Inc.
DATE: February 7, 2012
SUBJECT: Overview of Potential Business Incentive Programs for Downtown Revitalization
Shiels Obletz Johnsen (SOJ) has been retained by the City of Tigard to analyze and recommend potential
incentive programs for the revitalization of downtown. In the process of exploring program options and
elements, SOJ researched incentive programs offered by a number of cities across the country, including
Portland (OR), Cedar City (UT), Urbana (IL), Monroe (NC), Santa Rosa (CA), Oakland (CA), San Angelo
(TX), Mandan (ND), Newport (AK), Wichita (KS) and Boca Raton (FL). Interviews conducted with the
economic development staff from most of those cities provided useful information regarding program
successes, challenges, and lessons learned. SOJ is still in the process of contacting local real estate
brokers and Main Street property owners to get input on the program proposals. These discussions will
help further identify the major barriers faced by property owners and potential tenants and provide
additional input on what would be most effective form of city incentive.
Based on the research and analysis conducted to date, and discussions with City of Tigard staff, we
recommend the consideration of two actions:
(1) Modify the existing Facade Improvement Program to increase participation by raising the City's
percent share from 50% to 75%.
(2) Establish a new Targeted Retail and Restaurant Incentive Program (TRIP) that provides grant
funds to attract new active retail and food service businesses to Main Street by helping offset the
cost of tenant improvements.
These recommendations are discussed in more detail below.
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PURPOSE OF INCENTIVE PROGRAMS
With urban renewal tax increment financing available, the City is positioned to make investments that help
shape the future of downtown Tigard and stimulate new investments in the area. A toolkit of incentive
programs can be highly effective in attracting new businesses, enhancing existing businesses and
creating a more attractive, vibrant and economically robust downtown area. The programs can be
designed to stimulate investments that support the goals and visions of the Tigard Downtown
Improvement Plan, Comprehensive Plan and City Center Urban Renewal Plan.
Goals of the Incentive Programs:
• Fill vacancies on Main Street
• Attract retail and food service businesses that will enhance the vitality of Main Street
• Improve the physical quality of Main Street
INCENTIVE PROGRAM RECOMMENDATIONS
Facade Improvement Program
The City already has a Fagade Improvement Program in place that offers free design services as well as a
50% matching grant (up to a maximum of$25,000) for improvements made to building facades, exterior
signage and lighting. The City budgets $75,000 per year for the program, including design services
(average $3,000 per project) and matching grants.
The program was established in 2009 and has had moderate success. To date, 11 businesses have
utilized the design services and three (3) of those business have received grants and completed the
improvements. One additional property owner was awarded a $25,000 grant and has improvements
underway.
Ratio
City Business Total Cost of Incentive/Total
Applicant Investment Investment Improvements Investment
Tigard Liquor Store $25,000 $55,000 $80,000 31%
Under Water Works $7,781 $11,000 $18,781 41%
Tigard Stamp & Stationery Store $4,484 $5,050 $9,534 47%
Total $37,265 $71,050 $108,315 34%
Recommendation:
Fagade Improvement Programs are quite common in communities across the country. The amount of
funds available and the percent of the city's match varies among the programs researched: maximum
grant amounts range from $10,000 — $50,000 (Portland offers $32,000 max) and the percent of the city's
match ranges from 50 — 80% (Portland offers up to 75%). Based on discussions with staff from several
communities, we recommend that the CCDA raise the percent of the City's share to 75% to increase the
participation rate in the program. Based on the experience of other communities, increasing the city's
share to 75% will likely significantly increase the level of participation. Further, our research indicates that
even if a City offers a higher percent share, participating businesses tend to spend significantly more than
their corresponding share. For instance, Cedar City, Utah offers an 80% match, but in the last 9 months
page 2
has given out $130,000 in grants for $535,000 of improvements, which is only 24% of the total investment
in improvements. The City of Tigard's own experience supports the notion as well; as indicated in the table
above, the City's share of the total improvement costs is 34%.
A phased approach to the match should also be considered to incentivize immediate action from property
owners. The 75%/25% match could be offered in Year 1 of the modified program, and the match ratio
could decrease to 60%/40% in Year 2, and then back to 50%/50% in Year 3 and following.
Tenant Improvement Program
The following provides a summary of a new incentive program recommended for the continued
revitalization of Main Street. Note that the recommendations provided below provide a general framework
for the program; there are a variety of ways that the program can be structured. The program elements—
including maximum amount of funding and the percent match—should be carefully considered
with additional stakeholder input.
Program Description:
The Targeted Retail and Restaurant Incentive Program (TRIP) offers matching grants to prospective retail
and restaurant tenants that plan to locate their business on Main Street. The grant helps offset the cost of
tenant improvements to the interiors of vacant commercial spaces. The program will help attract new
businesses that add vitality and increase the shopping, dining, services and entertainment offerings of
downtown Tigard.
Grant Amount:
A 50% matching grant up to $25,000 will be available for Tenant Improvements to ground floor retail that
will enhance downtown and increase business opportunity. A 50% matching grant up to $40,000 will be
available to restaurateurs.
Grants will be awarded to eligible applicants subject to the availability of funds and project qualifications.
Grants will be distributed in the form of a reimbursement, once construction is complete and the terms
stated in the Reimbursement Agreement have been met.
Options to consider:
• The maximum grant award for each project could be based on the square footage of occupied
commercial space. For instance, the program can match up to $10.00 per square foot not to
exceed $25,000 for retail and $15.00 per square foot not to exceed $40,000 for restaurants.
• A phased approach to the match should also be considered to incentivize immediate action from
businesses. A 75%/25% match could be offered in Year 1 of the program, and the match ratio
could decrease to 60%/40% in Year 2, and 50%/50% in Year 3 and following. Or if the grant award
is based on square footage, the funding could start higher in Year 1 and phase down over the first
few years of the program.
• Rather than providing a grant, the funding could be offered as a loan. Most of the communities we
researched offer grants, rather than loans, in part because it provides a stronger incentive. Santa
Rosa, CA offered an interest-free loan program for several years that did not attract any applicants.
However, it is worth considering a loan that is forgiven over 3-5 years; businesses that relocate or
close down would be required to repay a pro-rata share of the funding.
• Include SDC fee waivers as part of the program.
page 3
Eligible Applicants:
Applications will be considered from businesses locating on Main Street that (a)will have operations on
the ground floor, (b) will generate foot traffic and improve the retail climate of Main Street, (c) provide
employment opportunities, and (d) are consistent with the vision presented in city planning documents.
First-time retailers/restaurateurs, new and expanding business concepts by existing retailers/
restaurateurs, and expansion of retailers/restaurateurs not currently located on Main Street will be
considered for funding.
Grants will be available to a variety of businesses, including:
• Food-related ventures such as grocery stores, restaurants, coffee/tea shops, bakeries, produce
markets, health food stores and other specialty food stores
• Active retail, such as apparel stores, bookstores, drugstores or pharmacies, general merchandise
stores, hobby shops
• Neighborhood services such as shoe repair shops, movie rentals, dry cleaner and hair salons.
Key Requirements:
• Applicant must have a signed lease for the subject property with at least 3 years remaining from the
estimated completion date of the proposed tenant improvement project.
• Applicant must obtain written approval from the property owner to participate in the program.
• Owner and tenant applicant must be current on any current City charges, taxes or assessments.
• Businesses must comply with current zoning ordinance.
Eligible improvements
• Hazardous materials abatement, such as asbestos removal
• Demolition and shell reconstruction
• Plumbing, mechanical and electrical improvements
• Fire/life safety improvements, including seismic upgrades and fire suppression systems
• Interior finishes including flooring, painting and built-in casework
• Americans with Disabilities Act (ADA) improvements
Ineligible uses
Ineligible uses include but are not necessarily limited to pawn shops, currency exchanges including check
cashing agencies and some non-bank financial retail outlets, and passive real estate ownership and
management firms and other non-active uses.
Key Program Elements to Consider:
• Allow grant proceeds to be paid directly to the contractor, so that the business owner does not need to
provide equity for the full cost of improvements.
• Are both property owners and tenants eligible applicants?
• Are national franchises eligible?
• Must the building be currently vacant? If so, for how long?
page 4
Other Programs and Considerations
Lease Subsidy Programs. A lease subsidy program is another incentive tool to consider for the
revitalization of Main Street. These programs typically subsidize a portion of a business's rent for one to
three years. Interviews with other communities revealed some challenges with these programs, including
landlords that take advantage of the program by raising the rent, city investments that are "lost" to
businesses that quickly go under, and problems arising from poorly defined eligibility parameters. In one
community the program became highly politicized and was recently terminated.
Commercial Property Improvement Loan Program — Research on programs offered by other communities
indicates that grant programs for smaller amounts of funding are more effective and efficient than loans.
However, a loan program that offers more substantial funding could reduce the barrier created by limited
access to capital. After implementing and gaining some experience with the proposed TRIP, the City
should evaluate whether a low/no-interest loan program is needed to support larger improvement projects.
This should be considered for loans of substantial size to justify the added costs and complexities of
managing the program.
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