12/08/2010 - Packet City of Tigard
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City Center Advisory Commission ❑ Agenda
MEETING DATE: Wednesday, December 8, 2010— 6:30-8:30 p.m.
MEETING LOCATION: Red Rock Creek Conference Room
13125 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions...................................................................................................... 6:30—6:35
2. Review / Approve November Minutes..................................................................................6:35 — 6:40
3. Discuss Format of Minutes......................................................................................................6:40 — 6:45
Discuss potential new format of minutes
(Sean Farrelly)
4. 2010 Goals Quarterly Check-in...............................................................................................6:45 —7:00
(Sean Farrelly)
5. CCAC Input for Council/CCDA Goal Setting....................................................................7:00—7:20
Action requested.- Suggestpotentialgoals for Council to consider
(Chair Craghead)
6. CCAC 2011 Retreat Planning...................................................................................................7:20— 7:30
Agenda planning for Janua y 17, 2011 retreat
(Chair Craghead and Vice Chair Murphy)
7. Main Street Green Street Project Report...............................................................................7:30— 8:00
Report on November 18 Parking Discussion Group Meeting and Open House
(Sean Farrelly and Carolyn Barkley)
8. Downtown Marketing Strategy.................................................................................................8:00— 8:10
Information on Metro funded consulting services to do business outreach and develop a Downtown marketing strategy
(Sean Farrelly)
9. Nominations for 2011 CCAC Officers................................................................................... 8:10— 8:20
Election for Chair and Vice-chair to occur January 2011
10. Other Business............................................................................................................................ 8:20 — 8:30
11. Adjourn.........................................................................................................................................8:30 p.m.
CITY CENTER ADVISORY COMMISSION AGENDA— December 8, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
Upcoming meetings of note:
12/9, 6:00-7:30, Main St. Green Street Parking Discussion- Red Rock Creek Conference Room
12/15, 7:30, City Council Meeting, appointment of CCAC members (consent agenda)
1/6, 6:00-7:30,Main St. Green Street Parking Discussion- Chamber of Commerce, 12345 SW Main St.
1/12, 6:30-8:30, CCAC Regular Meeting
1/17, CCAC Annual Retreat (time,place TBD)
1/20, 6:00-7:30, Main St. Green Street Parking Discussion- Chamber of Commerce, 12345 SW Main St.
2/9, 6:30-8:30, CCAC Regular Meeting
2/22, 7:30, City Council Meeting, Joint CCDA-CCAC Meeting
CITY CENTER ADVISORY COMMISSION AGENDA— December 8, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 oft
City Center Advisory Commission
Meeting Minutes
Date of Meeting: December 8, 2010
Location: Red Rock Creek Conference Room
Called to order by: Chair Alexander Craghead
Time Started: 6:30 p.m.
Time Ended: 8:43 p.m.
Commissioners Present: Carolyn Barkley; Chair Alexander Craghead;Alice Ellis Gaut;Ralph
Hughes; Peter Louw; Vice Chair Thomas Murphy; Elise Shearer;Linli Pao (alternate);Philip
Thornburg (alternate)
Commissioners Absent: Kevin Kutcher, Martha Wong
Others Present:
Staff Present: Sean Farrelly, Redevelopment Project Manager;Jerree Lewis, Executive Assistant
AGENDA ITEM #1: Welcome and Introductions
No introductions were needed.
AGENDA ITEM #2: Approve Minutes
Motion by Commissioner Barkley, seconded by Commissioner Ellis Gaut, to accept the November
10, 2010 meeting minutes as written. The motion passed unanimously.
AGENDA ITEM #3: Discuss Format of Minutes
The Commissioners discussed changing the format of the minutes to a more streamlined summary
of the presentations and dialogue. Important discussion items, action items, and motions will still
be captured. The Commissioners agreed to the format change.
AGENDA ITEM#4: 2010 Goals Quarterly Check-in
Sean provided an update on the 4th quarter CCAC goals (Exhibit A). He reported that no new
development studies have been completed since the Miller property study; however, he has some
properties in mind for future studies.
The MTIP grant was submitted recently. Sean will advise the CCAC when he gets more
information. [Follow-up: We were notified that we were successful in our grant application to
CCAC Meeting Minutes for December 8,2010 Page 1 of 4
Metro. The grant is for$25,000. With the grant,we will develop and implement a comprehensive
way-finding system for Downtown Tigard. The first major element would be way-finding signage
for pedestrians within and on the outskirts of Downtown, and also using the Fanno Creek Trail.
The second major element would be a Downtown walking map. The main objectives are to
overcome pedestrian barriers (Highway 99W and Hall Blvd.) and to increase connections from the
Tigard Transit Center to other Downtown services and activities. Projects can start in July 2011,
provided the scoping, contracting, etc., can be completed.]
Next month, the Commissioners will discuss who will be in charge of updating the CCAC goals for
next year.
For Burnham Street under Goal I, Commissioner Louw noted that the sidewalk is not complete yet.
He suggested changing the comment to read "in progress." The sidewalk gap by the former
Skateboard Shop has an adverse impact for leasing that property. Sean will pass on the information
to Kim McMillan.
AGENDA ITEM #5: CCAC Input for Council/CCDA Goal Setting
The Commissioners recommended forwarding the following Downtown Urban Renewal goals for
consideration with the City Council/CCDA 2011 goals. The goals are listed in order of CCAC
priority.
1. Continue to pursue property acquisition for the Downtown plaza.
2. Engage in developer outreach and recruitment.
3. Continue to pursue the acquisition of property for redevelopment.
4. Continue pursuit of an Ash Street grade crossing.
In addition, the Commissioners recommended that Council continue their goal to champion,
advance, and implement methods of communication, both within City government and between
City government and the public.
Sean will find out what was meant by last year's five-year Council goal to "develop a sustainability
plan." It may have to do with the long-term financial viability of the City, or it might refer to green
sustainability. [Follow-up: The City Manager advised that this goal refers to environmental
sustainability, rather than financial sustainability. We'll keep an eye on this to see if it is carried over
to next year's goals.]
AGENDA ITEM #6: CCAC 2011 Retreat Planning
Commissioners Shearer, Pao, and Louw volunteered to help with organizing this year's retreat and
developing the agenda. The retreat will be held at the 2°a floor conference room in the Library.
AGENDA ITEM #7: Main Street Green Street Project Report
Sean reported on the Main Street parking discussion group meeting. Businesses that might lose
parking spaces are not happy about it; however, they liked the idea of a potential public parking lot.
CCAC Meeting Minutes for December 8, 2010 Page 2 of 4
There was some push back about the angled parking—customers are more comfortable with it than
parallel parking. The streetscape design plan for Main Street shows angled parking. We can't have
angled parking the way it is now and be able to fit in the green street features; however, if the
parking is at a 450 angle, it will work. We would lose fewer parking spaces and still be able to have
about 8,000 square feet of landscaping. On the downside,with 450 angled parking, we would lose
the 4' sidewalk extensions.
Exhibit B shows the differences between parallel parking and the 450 angled parking. It was noted
that the 12' shared vehicle and bike lanes section should be changed to 24' (two 12' lanes). The
proposed 450 angled parking would only replace the current angled parking spaces—we would not
be adding more angled parking on Main Street.
Commissioner Barkley thinks there was poor communication with the business owners at the
meeting. The business owners were led to believe that their needs and concerns would be listened
to and that they could provide input before the plan was decided. When they got to the meeting, it
appeared that the decisions were already made —the diagonal parking was gone and they wouldn't
have a choice about it. She said that, for business owners, keeping the diagonal parking was more
important than keeping all the parking spaces— they were willing to lose parking spaces if they
could still keep diagonal parking.
It was reported that property owner Dan Dolan is amenable to connecting his parking lot to
Burnham Street and is also open to shared parking agreements.
Sean advised that the CCAC will review and make a recommendation on the Main Street preferred
design alternative. During the January meeting, staff will report back on the December 9th and
January 6th parking discussion meetings.
AGENDA ITEM #8: Downtown Marketing Strategy
Sean reported that the Metro Transit Oriented Development Department would like to help us
implement our plans for the Downtown. Michele Reeves is on retainer with Metro to provide
consulting services for different cities in the region to develop marketing strategies for their
downtowns. Sean met with her to talk about Downtown Tigard. Her biographical information and
proposed scope of work for Tigard are attached as Exhibit C.
It was suggested that Ms. Reeves meet with the Commissioners before the work begins. Sean
advised that she will be at the January meeting. He also advised that the Chamber is interested in
hosting the public meetings for this project. No kick off meeting has been scheduled yet.
Sean did a quick analysis and reported that the vacancy rate on Main Street is about 10%, which is
likely better than Downtown Portland.
CCAC Meeting Minutes for December 8,2010 Page 3 of 4
AGENDA ITEM #9: Nominations for 2011 CCAC Officers
Tom Murphy was nominated for Chair in 2011; Elise Shearer was nominated as Vice Chair. The
election will be held at the January meeting.
AGENDA ITEM #10: Other Business
Commissioner Ellis Gaut advised that there is a public hearing scheduled with Council on
December 14th for the Fields property next to Wall Street. The project proposal is to build a bridge
that would run through the wetlands behind the Library. Commissioner Ellis Gaut plans to testify
at the hearing as a citizen and wonders if the CCAC has a position on the environmental impact of
the proposal. The project is outside of the Urban Renewal area; however, the bridge could
potentially impact Fanno Creek,which is within the CCAC's jurisdiction. The consensus was that
the CCAC would not take an official position on the project; however, Commissioners could testify
as individual citizens if they would like to.
Sean will be providing orientation in a couple of weeks to the new CCAC Commissioner, Kouri
Chavez. He will be at the January meeting and the retreat.
Chair Craghead invited Commissioners Wong and Kutcher to attend the retreat in January. Vice
Chair Murphy expressed the CCAC's appreciation to Commissioners Wong and Kutcher for their
service and contributions. He is happy that both of them are open to being called upon in the
future for specific projects related to urban renewal. He is also grateful that we have 2 alternate
Commissioners who will be stepping into the vacant slots.
The Board and Committee Code of Conduct is being mailed this week. Commissioners need to
sign the document and return it by the second week of January.
Sean distributed copies of the revised Redevelopment and Incentives Matrix that shows the changes
discussed at the November meeting(Exhibit D).
AGENDA ITEM #11: _Adjournment
The meeting adjourned at 8:43 p.m.
L �
Jerree Lewis, CCAC S cretary
ATTEST:
CVair A e n raghead
CCAC Meeting Minutes for December 8,2010 Page 4 of 4
Agenda Item #4
CCAC 2010 Goals 4th Quarter Update
I. Project Infrastructure
a. Monitor,review, and provide input on the a. i. Main St.
following key projects: • CCAC is citizen advisory committee for
i. Main Street/Green Street Phase 1 the project.
ii. Main Street/Green Street Phase 2 (north • Preliminary plans reviewed.
end)
iii. Plaza site • CCAC members participating in parking
iv. Burnham Street completion discussion group.
iii. Members of CCAC advocated for designated
v. Pacific Hwy./Greenburg/Hall Downtown funds in Parks and Open Space
vi. Lower Fanno Creek bond. Voters approved bond in November.
vu. Transit Center redevelopment
iv. Burnham construction in progress. Curbs and
sidewalks, and street lights complete.
v. Pac HR,v. intersections construction largely
completed
II. Development
a. Explore incentives that may stimulate private a.Third development opportunity study
development with a focus on residential including: completed (Miller property)
i. Outreach to developers
u. Financial incentives
iu. Land assembly and direct development
options
b. Advise CCDA on our exploratory findings of b. Matrix reviewed by CCAC. Will be presented
incentives to CCDA at a future date.
c. Improve our knowledge of the"built" c. MTIP Grant application submitted to develop
environment including demographics and geography Downtown way finding and walking map.
of Downtown
III. Facade Improvement Program
a. Implementation of Phase 1 (approved businesses) a. 3rdgrant awarded (Under Water Works)
b. Continue to promote, expand,and refine program b. Press coverage of ribbon cutting event at
Tigard Liquor Store. Three new design
assistance services underway.
IV. Circulation Plan
a. Review for final adoption a. Planning Commission workshop to be
scheduled
b. Engage in regular communication with b. CCAC members regularly attend TTAC
Transportation Advisors-Committee to ensure meetings. Cit"xide Transportation System Plan
transportation plan meets needs and values of the approved by Council in November.
community
V. Branding/Marketing of Downtown
Determine role of CCAC in branding and marketing of Downtown,including:
a. Encourage the development of a Brand ID for a. Metro assistance to develop Downtown
Downtown Tigard J marketing strategy could start to address.
Agenda Item #4
b. Determine role regarding marketing,advertising, b. CCAC to participate in Downtown marketing
and promotion of Downtown strategy activities.
c. Liaise with COT Event Coordinator to develop N/A
appropriate event strategy
VI. Communication
a. Determine effective wav to liaise with other COT a. CCAC members have attended Transportation
boards and commissions Advisory-Committee and Parks and Recreation
Board meetings
b. Engage in on-going communication with Council b. i. CCAC members have attended Council
and staff. meetings as warranted
i. Regular attendance at Council meetings ii. CCAC members have attended Burnham
ii. Periodic attendance at Friday morning meetings project meetings
on Burnham project iii. CCAC members have attended CCDA
iii. Representation from CCAC at CCDA meetings.
meetings
iv. Periodically invite Councilor Webb to our
meetings
c. Engage in on-going communication with hired c. Regular meetings scheduled for Main Street
consultants Green Street
d. Engage in on-going communication with
neighborhoods
e. Develop talking points for CCAC in urban
Renewal District.
VII. Long-term Goals
a. Continually improve CCAC processes and ii. Staff meets monthly with CCAC Chair and
procedures including,but not limited to: Vice-Chair to set agendas
i. Annual calendar development
ii. Continue to evolve meeting efficiency
and agendas
b. Increase awareness of the impact our work has b. Members attended Open House for Main
on the community- Street project.
i. On-going outreach to businesses and
local community
ii. Continually work to increase
transparency-with citizens
iii. Continually work to improve
communication with Council and staff
c. Perform other duties as assigned by CCDA
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REVITALIZATION FROM THE BOTTOM-UP
A CURRICULUM
Prepared for
City of Tigard
rr ^7 ti' L
i
Michele Michele Reeves LLC
1310 NW Naito Pkwy, #303
_Reeves Portland,OR 97209
503.867.8465
Rethinking Urban Places michele@michelereeves.com
November 19, 2010
Sean Farrelly
Downtown Urban Renewal/Long Range Planning
Redevelopment Project Manager
City of Tigard/City Center Development Agency
13125 SW Hall Blvd.
Tigard, OR 97223
Dear Sean,
Thank you for taking the time to meet with Lisa and I to discuss the Revitalization from
the Bottom-Up curriculum. I am very excited at the prospect of working with downtown
Tigard.
Attached is a copy of the scope of work we will be undertaking with a short description of
the each stage, as well as a biographical sketch you can forward to people interested in
participating.
Sincerely,
Michele E. Reeves
Principal
Michele PAGE 2
Reeves Revitalization from the Bottom-Up
Daily Journal of Commerce— Building and Construction News in Portland. Oregon and the Pacific N...
The Schofield family also plans to restore a building it
owns at McLoughlin Boulevard and Main Street.
Beginning next month, four second-floor office
r spaces totaling nearly 4,000 square feet will be
renovated, Aschieris said.
ff
1 "This is going to be a great project because it will not
only remind us of our family's history, but the entire
history of what downtown Vancouver was,"Aschieris
said.
Also being revitalized this year is a restaurant space,
The Schofield Building in Vancouver,
Wash., is scheduled to receive an exterior at 800 Main St., that sat vacant for nearly a year.
restoration as well as an interior Reeves and the downtown association reached out to
renovation to create 81000 square feet of a group of Portland restaurateurs who are turning it
office space. (Photo by Dan Carter/DJC) into a sports bar.
In addition, Portland-based developer Aaron Jones will transform a building at Ninth Street and
Washington Street into three retail spaces with upstairs apartments. Jones already has lease
agreements signed that will bring in a new art gallery, a bakery and a small market.
Work will start on both projects in the coming months.
Reeves believes Vancouver's historic downtown and the forthcoming commercial development
can coexist.
"Your future is, and always will be, built around your history," Reeves said. "For years, I believe
Vancouver has been hiding its history, and it needs to be celebrated."
Complete URL: http://djcoregon.com/news/2010/09/15/revitalization-begins-in-downtown-vancouver/
http://djcoregon.com/wp-content/plugins/dmc_sociable—toolbar/wp-print.php?p=59232&b=1 12/2/2010
Daily Journal of Commerce— Building and Construction News in Portland. Oregon and the Pacific N...
Daily Journal of Commerce — Building and Construction http://djcoregon.com
News in Portland, Oregon and the Pacific Northwest
Revitalization begins in downtown Vancouver
by Nick Bjork
Published: September 15th, 2010
The city of Vancouver, Wash., has grand plans to
t - add 1 million square feet of commercial space along
its waterfront and essentially create an area similar
to the Pearl District over the next 15 years.
to see the city's downtown lost in the shuffle. After
spending six months with a consultant, the
association now has a plan - and projects - to
r But Vancouver's Downtown Association doesn't want
r revitalize the historic district.
Michele Reeves, a Portland-based consultant, has
Barbara Walden, left, and her brother Ed spent much of this year connecting property owners,
Aschieris, right, stand in front of the business owners and Vancouver city officials to start
Schofield Building, which they co-own. dialogue about how to improve downtown. And after
Next month a project is set to start to
restore the downtown Vancouver, Wash., a host of charrettes, walking tours of downtown and
building, which is approximately 150 bus tours of many Portland districts, Reeves thinks
years old. (Photo by Dan Carter/DJC) Vancouver is ready to get to work.
"The problem connecting these groups is that the public sector likes documents and master
plans, while the business and property owners like discussing ideas," Reeves said. "My goal was
to come in and create a forum that lets both take place."
Last week, during her final presentation under contract with the downtown association, Reeves
recommended three goals for the group to pursue over the coming year: creating better
connectivity between downtown and Esther Short Park, improving maintenance of storefronts
and street fronts, and further developing a community story about the history of downtown.
"The city can stay focused on planning out years in advance, but as an organization Vancouver's
Downtown Association can produce real change in a year, six months or even this month,"she
said.
To better connect Esther Short Park, the association has worked out an agreement with the city
to use city-owned Block 10 as a temporary park. The empty city block - located between Eighth
Street and Columbia Street - separates the edge of downtown and Esther Short Park.
"The chain-link fence that surrounds the lot creates this really uninviting feeling as you leave
downtown and head to the park," said Lee Rafferty, executive director of Vancouver's
Downtown Association. "Considering the lot won't be used for five years at the earliest, we
decided to ask the city if we could take (the fence) down and maintain the lot."
The association plans to raise money to add benches and landscaping. Street vendors will be
allowed to dot the outside of the lot.
Another significant project on tap is the refurbishment of the Schofield Building at 600 Main St.
The structure, originally constructed in the 1860s, is the oldest commercial building in
Vancouver. It has been owned by the Schofield family since it was constructed.
"We're going to start by removing all the plaster that
has been added to the shell over the last century and restore the original brick that sits
beneath," said Ed Aschieris, third-generation owner of the building. "Then we will turn our
attentions inside and build out 8,000 square feet of second-floor office space that was destroyed
in a fire in the 1950s."
http://djcoregon.com/wp-content/plugins/dmc_sociable_toolbar/wp-print.php?p=59232&b=1 12/2/2010
SCOPE OF WORK
1. KICK OFF MEETING. Together with city officials and other stakeholders, refine the
scope of work and gather information to tailor presentations to the needs and con-
cerns of Tigard.
2. PRINCIPLES OF REVITALIZATION PRESENTATION. A public presentation,
roughly 45 minutes in length, that describes in detail what works and what doesn't
in revitalizing retail districts. Learning about the characteristics of renewing districts
is beneficial for both private and public sector stakeholders.
3. REVITALIZATION ANALYSIS AND OUTREACH ASSISTANCE. I will walk through
the downtown area with city officials and stakeholders, and also investigate the
city at different times and from various perspectives by myself. The data gathered
will be distilled into a highly detailed 45 minute presentation examining Tigard's
strengths and weaknesses with step-by-step and block by block recommendations
of what they can do to foster revitalization in both the short term and the long term.
I will assist with outreach to selected stakeholders that could benefit from the pre-
sentation.
4. REDEVELOPMENT TOUR AND OUTREACH ASSISTANCE. I will conduct a tour
of a regional commercial district that will illuminate revitalization issues previously
discussed in steps 1 through 3 above, including redevelopment do's and don'ts,
restaurant and destination retail importance, street activation, lighting, and retail and
storefront sophistication. This tour will include a combination of space viewing and
discussions with business owners and/or property owners.
5. MARKETING STRATEGY SESSION AND WORKSHOP. Final strategy session/
workshop focused on marketing, including an exercise related to building civic iden-
tity, an examination and discussion of existing marketing material, and advice and
assistance with marketing specific vacant spaces or problem places.
BIOGRAPHICAL SKETCH
Michele Reeves brings over a decade of experience in retail leasing, development con-
sulting, and project management to her consulting practice where she endeavors to help
the private and public sectors rethink urban places. She focuses on revitalizing historic
downtown districts and commercial corridors and helping edge cities build their civic
identity. She also assists property owners and development agencies to evaluate new
construction and adaptive reuse feasibility.
Michele PAGE 3
Reeves Revitalization from the Bottom-Up
Her approach to revitalization is market-based, practical, and hands-on. She stresses
solutions for resuscitating retail districts that can be implemented in a bottom-up manner
by coalitions of stakeholders working cooperatively.
Recent clients include Portland Community College, Metro, Portland Development Com-
mission, the Vancouver Downtown Association, the City of Hillsboro, the City of Gresham,
and private developers.
RELEVANT EXPERIENCE
Michele's boutique commercial real estate practice specialized in Portland's in-city com-
mercial districts, particularly concentrating on neighborhoods undergoing demographic
shifts. Her specialties include working with public/private partnerships, marketing un-
known or undesirable districts, pre-development consulting, and strategizing acquisitions
and development programs with private sector investors.
Additionally, Michele chaired the Metro Brownfields Task Force, which assisted Metro in
placing funds for regional environmental assessment and education efforts.
In the early 90s, Michele Reeves garnered industrial real estate, facilities engineering, and
project management experience as Director of Business Development, Asia for Chromal-
loy, a multi-national aerospace corporation. Based out of Taipei, Taiwan, she worked on
site selection for potential manufacturing plants and evaluated the feasibility of creating
joint ventures with various Taiwanese companies. She won and managed a contract to
consult with the Taiwanese government to obtain a Bilateral Airworthiness Agreement
with the United States.
PANEL AND SPEAKING ENGAGEMENTS
In 2010, Michele was a panelist at the Portland Development Commission Neighborhood
Economic Development Conference held at Portland State University. Michele also was
a panelist for the Mayors' Institute on City Design program in 2009. She presented at
the Spring 2007 International Downtown Association conference in Anchorage, Alaska,
in a double session entitled, "Everything you Need to Know about Retail." She was a
panelist and presenter at a National Trust for Historic Preservation conference in Seattle,
where she talked about the pros and cons of allowing "Chains on Main Street." Michele
also was a featured speaker on the subject of "Rejuvenating Main Street Retail" at the Get
Centered Events Brownbag Discussion Series sponsored by Metro.
EDUCATION
Bachelor of Science, Aerospace Engineering, University of Texas at Austin
Michele PAGE 4
Reeves Revitalization from the Bottom-Up
�xh,h,t
Policy'fools and Incentives to Attract Mixed Use and Compact Residential Development to Downtown (Revised 11/30/10)
Policy Comments Effect on Attracting Cost Past Use in Tigard?
Development
1. Development Code Increase in allowed Weak to moderate.Won't Small- requires change to Yes (Downtown Code)
Revisions density,height. Decrease create a market by itself code
in re uired parking.
2. Streamlined permit Streamline permitting Moderate: `°Time is money" Small- requires change to Yes
process and decision making to developer, however won't internal process.
create a market by itself I Iowever,budget
cutbacks can reduce
effectiveness.
3. Fee Subsidies Reduce permit fees and Moderate to strong. Direct Moderate to high: loss in Yes, for low income
System Development effect on the cost of government revenue housing
Charges SDC's development
4. Land Assembly Acquisition from willing Strong: increases Moderate Not by City
sellers of contiguous marketability of Downtown
parcels to create larger property for redevelopment.
developable tracts. Can
be sold for market or
below market rates.
5. PropertyTax Abatements Tax reduction or Moderate to strong. Increases Moderate: Increment is Yes, for non-profit
abatement for residential net operating income or forgone,however there development
and/or mixed use achievable rents/prices. is long term gain in
development that meets value.
community goals
6. Public/Private Street improvements, Weak to moderate. Won't Moderate to high Yes for example
Partnership parking,parks,plazas are create a market by itself Burnham, Mftiti,
for infl-tt9wdeture built,benefitting private tea
development
7. Direct Urban Renewal Subsidy
:7-A Subsidized band€3ireet Subsidy€er Strong: Direct intervention to I sigh. Direct No
Urban Renewit! Subsidy 1ardPublically owned fill feasibility gaps or to participation in financing
Developm land is "written down", ensure that project includes development s
(sold at below market1 publically desired features. Fisstialle(i to kr
rate f i
for developments that
meet community goals
Policy Tools and Incentives to Attract Mixed Use and Compact Residential Development to Downtown (Revised 11/30/10)
13. Urban Renewal Low interest loans are Strong:Direct intervention to High. Direct No
Subsidized Loans provided from urban 611 feasibility gaps or to participation in financing
renewal funds for ensure that project includes development Loans are
developments that meet publically desired features assumed to be regW,
community goals. "Second position debt"can but are tWically low
leverage additional loan interest and may not
amounts from 12rivate lenders reflect the risk of a
A(lapted from'1'gurd 7'ruiuil(.eider Developmenl Opporlunily Sludy,],gunr 4.2, Qobnson Reid)
City of Tigard
Memorandum
To: Alexander Craghead, Chair, City Center Advisory Commission
From: Sean Farrelly, Redevelopment Project Manager
Re: Agenda Material
Date: November 30, 2010
Here is a brief description of some of the packet material for December's meeting.
Agenda Item #3: Included in the packets are two examples of other City board minutes
(Parks and Recreation Board and Library Board.) Staff would like to discuss the possibility of
changing the format of the CCAC minutes, to be more of a summary of discussion,
questions, and action items.
Agenda Item #6: Council has requested input from all Boards and Commissions as they
develop their goals for 2011. Attached is an excerpt from the CCAC discussion of this last
year, as well as a copy of Council's 2010 goals.
Agenda Item #8: As a follow-up to the recommendations in the Development Strategy
(Leland) report and CCAC goals related to Marketing and Branding of Downtown, staff has
arranged with Metro's Transit Oriented Development Department to receive services from
their on-retainer consultant, Michele Reeves. Included is her proposed scope of work that
would focus on the Main Street vicinity. The scope includes outreach to business/property
owners, analysis of current conditions, a tour of a local business district undergoing
revitalization, and recommendations that would lead to the development of a Downtown
marketing strategy,including vacant space marketing and promotional event organization.
Also included is a Daily Journal of Commerce article describing her recent similar work in
downtown Vancouver, WA.
TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, October 14, 2010
Call to Order: 7:00 p.m.
Roll Call
Present at the meeting: Board members Chairman David Burke, Richard Heath, Linda
Monahan, Cecilia Nguyen, John Storhm, Library Director Margaret Barnes and Senior
Library Assistant Jaime Hutchison. Scott Hancock, Grace Amos and Jennifer Vasicek
were excused.
Minutes
The July 8, 2010 Board meeting minutes were reviewed and, there being no additions
or corrections, were approved as read.
Motion — Monahan Second — Heath
Amos — Excused Burke — Aye
Hancock — Excused Heath — Aye
Monahan - Aye Nguyen - Aye
Storhm —Aye Vasicek — Excused
Agenda Additions and Deletions
Add Code of Conduct Boards, Commissions and Committees to item #7 — By-Laws.
Call to the Public
Teresa Ferguson, Technical Services Manager, was this month's staff guest. She
spoke about the different projects she has been a part of including Social Media, Books
& Bits, City Values Team, Web Re-Design Committee and Lead of the PIC (Person-In-
Charge) group. Ferguson gave an update on the Library's strategic plan and talked
about the Technical Services division and how they are implementing more pre-
processing and auto-receipt of items ordered to improve workflow.
Library Operations
Barnes highlighted some popular programs over the last few months. The Director
spoke about the partnership with Tigard Turns the Tide. The Library provides
approximately $8,000 in "in kind" services and programs in support of Tigard Turns the
Tide. The Friends book sale brought in $7,860, the largest sale ever. Barnes talked
about the e-reader purchased by the Library, and about the Gutenberg Project that is
now partnering with Overdrive to make about 15,000 classics available through Library-
2-Go at all times.
TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, October 14, 2010
By-Laws
Barnes handed out the City of Tigard Board Commission and Committee model by-
laws. Section 10 of this document refers to removal of members. Barnes suggested
adding something similar to the Library Board's by-laws and asked members to review
the current by-laws. There was much discussion about this topic.
Annual Election of Officers
The floor was then opened for the position of Chairman. Richard Heath nominated
David Burke as Chairman. There being no other nominations, Burke closed
nominations. Motion to elect David Burke as Chairman of the Library Board:
Motion — Heath Second — Monahan
Amos — Excused Burke — Abstained
Hancock — Excused Heath — Aye
Monahan - Aye Nguyen - Aye
Storhm - Aye Vasicek — Excused
Burke then opened the floor for nominations for Vice Chairman. Linda Monahan
nominated Richard Heath as Vice-Chairman. There being no other nominations, Burke
closed nominations. Motion to elect Richard Heath as Vice-Chairman of the Library
Board:
Motion — Monahan Second — Burke
Amos — Excused Burke — Aye
Hancock — Excused Heath — Aye
Monahan - Aye Nguyen - Aye
Storhm - Aye Vasicek — Excused
WCCLS Operational Levy
Barnes updated the Board on the various factual public outreach efforts regarding the
WCCLS Levy renewal, including the Tigard Farmers Market and meetings with Rotary,
King City CPO4 and City Council. Barnes passed around a letter to the Editor that was
printed in the October 14, 2010 Tigard Times from David Chapman in support of the
renewal. Heath wondered what would happen in the case the levy doesn't pass.
Barnes explained that 1/3 of our operational costs come from the levy. If it doesn't pass
there would likely be a reduction in materials, hours, and/or programming. She
explained that the exact outcome if the levy fails probably won't be known until January.
Barnes discussed the history of local library levies.
TIGARD PUBLIC LIBRARY
BOARD MINUTES
Thursday, October 14, 2010
Date for November Meeting
As the normal Library Board meeting falls on Veterans Day (November 11 ), the Board
discussed a different meeting date. After discussion, it was decided to meet
Wednesday, November 10.
Other Business
Library Trends — Barnes spoke about e-book popularity being on the rise.
Adiournment: There being no further business, the meeting adjourned at 8:09 p.m.
The next Library Board meeting is scheduled for Wednesday, November 10, 2010 at
7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.
City of Tigard
r
Parks & Recreation Advisory Board - Minutes
MEETING DATE: October 18, 2010
MEETING LOCATION: Public Works Building, 8777 SW Burnham, Tigard, OR 97223
The purpose of the Parks and Recreation Advisory is to advise and advocate
for park and recreation opportunities for a growing Tigard.
1. RollCall: At 7:00 p.m. the meeting is called to order by Chair Jason Rogers.
Members Present: Brian Davies,Jason Rogers,Troy Mears, Hong Dao,Marshall Henry
Audience: none
Staff Present: Toby LaFrance- Finance and Information Services Director
Carissa Collins-Senior Management Analyst, Finance
Steve Martin—Parks and Facilities Manager
Martin McKnight—Parks Supervisor
2. Approval of Minutes: September 20, 2010 Troy Mears moves to approve minutes. Marshall Henry
seconds the motion. Motion passes. Brian Davies abstains.
3. Comments from the audience: none
4. Five year Parks Capital Improvement Projects (CIP) Budget
Toby LaFrance hands out a flow chart showing the major point of the budgetary process. Toby asks the
PRAB for help in developing the CIP budget. The three steps he outlines are: 1- potential projects 2-
prioritized projects 3-funding scenarios. Toby says the 5 year CIP plan is a result of the three steps.
Potential projects can be identified with the existing CIP list, master plans, surveys of staff and public input.
Toby distributes current CIP list and asks for priorities regardless of funding. Toby notes that priorities may
change with the result of the bond measure. He asks for PRAB prioritization by 11-18. Toby says that the
PRAB is important in the process because it represents a form of citizen review.
Steve Martin goes through CIP project list for Parks and gives a brief explanation of each. He notes that
the purchase of the Fowler Property and work on the Fanno Creek House are not listed.
The PRAB discusses the project prioritization process and a rating system. The PRAB also discusses the
Parks System Master Plan and Citizen Input as sources of projects.
Brian Davies makes a motion to use the following questions as a tool to rate CIP project priorities:
PARKS & RECREATION ADVISORY BOARD Minutes — October 18, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 2
1. Is the project identified in a park master plan or the Parks System Master Plan?
2. Does it serve an underserved area or is it identified as a high priority for a particular neighborhood or
City area (location,population)?
3. Does it meet a need for the park system as a whole (quality or uniqueness, connectivity)?
4. Is it important in size,habitat or vulnerability (depend o type of project)?
Troy Mears seconds the motion. Motion passes unanimously.
Steve asks that the prioritization be finished by November 15—next meeting.
5. Planning PRAB Goals for 2011
Jason Rogers asks the PRAB to review the goals of 2010 and to bring ideas for 2011. He says that the current
goals are listed on City website. Jason asks Steve Martin to invite Councilor Marland Henderson to next PRAB
meeting. Steve says that PRAB will have 2 more meetings before meeting in a joint session with Council.
6. Bond Measure Discussion
a. Update on Bond Measure 34-181 and
b. Properties announced for acquisition
The Board discusses what has been officially announced about the bond. Steve Martin says that the
Council has agreed to purchase the three adjacent properties to Fowler if the bond measure passes -
Council has not officially moved to purchase the Sunrise Lane property if the measure passes.
c. Recommendations for Improvements using bond funds
PRAB discusses new projects such as informal athletic fields at Summerlake and possibility of
community gardens. Steve mentions that bond funds can go towards new projects and can't be used
for maintenance.
7. Executive Session
8. 8:20 P.M. Adjourn
PARKS & RECREATION ADVISORY BOARD Minutes — October 18, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2
Alexander By Craghead
12205 SW Hall Boulevard
Tigard, OR 97223
November 30, 2010
Craig Dirksen, Mayor
Nick Wilson, Council President
Gretchen Buehner, Councilor
Marland Henderson, Councilor
Sydney Webb, Councilor
Re: Tigard City Center Advisory Commission
Mr. Mayor and Members of the City Council :
Accompanying this correspondence is the 2010 Annual Report of
the Tigard City Center Advisory Commission to the Tigard City
Center Development Agency. It is submitted in accordance with
Section 11 of the CCAC Bylaws .
We look forward to the opportunity to meet with you at the
annual joint meeting of the CCDA and the CCAC on February 22, 2011 .
In the interim, if I can provide additional information about the
CCAC' s activities, please contact me .
Very truly yours,
Alexander B. Craghead, CCAC C
CCAC 2010 Annual Report
2010 Annual Report of the City Center Advisory Commission
to the
City Center Development Agency
December 1, 2010
In February, 2010, the CCAC presented to the City Center Development Agency its
goals for the year 2010. A copy of those goals is attached to this report as Attachment A.
The agenda for the CCAC for the balance of 2010 was largely devoted to developing and
implementing those goals. This report is organized around that framework. Unless otherwise
noted, all dates occurred within calendar year 2010.
Goal No. 1— Project Infrastructure
Main Street/Green Street.
Burnham Street completion.
Pacific Highway/Greenberg/Hall
Plaza site.
Lower Fanno Creek.
Transit Center redevelopment.
Capital construction projects have taken up a significant amount of the CCAC's
attention during 2010. Beginning in July, the CCAC provided (and continues to provide)
citizen oversight and input for the Main Street/Green Street project,working with staff and
consultants to shape matters pertaining to parking and street design. This process will
continue into 2011.
The CCAC also monitored the progress of the Burnham Street project and the
Pacific Highway/Greenberg/Hall/Main improvements. These projects may continue into
early 2011, and the CCAC will continue to provide oversight.
Work on the re-meander in lower Fanno Creek Park was largely put off for the year
due to budget constraints. Some limited work was undertaken near City Hall,but the bulk of
the project remains unstarted.
Members of the CCAC were active in providing input to the Parks and Recreation
Advisory Board as the latter body shaped a parks bond measure for the November,2010
ballot. The CCAC successfully advocated for 10% of this $17 million bond ($1.7 million) to
be dedicated to the downtown area. (This bond measure passed on November 2, 2010.) This
money is specifically dedicated to parks land acquisitions,however, and will not fund the re-
meander project in lower Fanno Creek Park.
Examination of the Transit Center redevelopment determined that the idea was not
currently feasible. Difficulties surrounding the location of the plaza remain unresolved.
1
CCAC 2010 Annual Report
Goal No. 2—Development
Explore incentives including developer outreach, financial incentives, and land
assembly/direct development options.
The CCAC was highly active in advocating for development opportunities within
downtown during 2010. The commission prompted staff to investigate multiple possible
property acquisitions.While no specific property was purchased for development by the
CCDA or City of Tigard during 2010, at least two are currently being pursued actively by the
agency.
Staff prepared a number of site development studies during the year. These studies,
conducted with the assistance of real estate and development consultants,were utilized as a
tool for engaging downtown property owners in discussions about the future of their
properties.
On Hunziker and Hall, the Knoll development of Community Partners for
Affordable Housing continues to progress. This facility,with approximately 60 units of
elder-focused low-income housing,is anticipated to open in early 2011 and will be the first
significant new structure in the downtown redevelopment area.
CCAC members also attended numerous developer events,including events
sponsored by the International Council of Shopping Centers, the Urban Land Institute, and
the Rail—Volution conference.
Goal No. 3—Fac;ade Improvement Program
Implementation of Phase 1 (approved businesses).
Continue to promote, expand,refine program.
The first recipient of the Fagade Improvement Program,the Tigard Liquor Store,
was completed in July. The resulting structure has been very well received and served as a
fine example of the program's potential. In addition to this location, the City approved
funding of at least one other grant during 2010.
Response to this program has been exceptional,with over XX applications as of
November, 2010. This program will continue into 2011.
Goal No. 4—Circulation Plan
Review for final adoption.
One of the biggest achievements of the CCAC for the year was the completion of
the Circulation Plan for the downtown. The commission provided commentary and analysis
of the draft plan produced by the city's consulting team. The resulting plan was streamlined
for cost-effectiveness and ranked. This plan was endorsed by the CCAC in September, 2010.
In addition, the CCAC has advocated for the inclusion of specific elements of this plan as
part of the City's CIP process.
2
CCAC 2010 Annual Report
Goal No. 5—Branding/Marketing of Downtown
Determine role of CCAC in the branding and marketing of downtown.
Encourage development of brand identity for downtown.
Liaise with City Event Coordinator on event strategies.
The CCAC provided oversight and input on gateway designs to be used at main
points of entry throughout downtown. The commission also discussed the need for
clarifying the city's role in marketing issues. Plans to develop an event strategy were set aside
due to budget cuts eliminating the city's Events Coordinator position.
Goal No. 6—Communication
Liaise with other boards, committees, Council, staff.
The CCAC has strengthened its relationships with other portions of the City.
Commissioners regularly attended meetings of the Parks and Recreation Advisory Board and
the Tigard Transportation Advisory Committee. The commission also conducted a joint
meeting with the City Council/CCDA in February to discuss the CCAC's 2009 Annual
Report. Several commissioners have attended City Council meetings, and the commission
chair has attended executive sessions of the City Council pertaining to downtown issues.
Long-Term Goals
Improve internal CCAC processes.
Increase awareness of impact of CCAC's work on the community.
The CCAC continues to maintain its improved internal processes. The commission
has made its retreat an annual event and a part of another of its internal improvements, the
establishment of an annual goal setting process. The commission's executive committee,
consisting of the chair and vice-chair, meet monthly with staff to set meeting agendas and
discuss process matters. CCAC goals are reviewed ever quarter. A remaining goal on internal
processes is the development of a regular calendar to assist in the production of agendas and
the timeliness of completing routine responsibilities.
Activities surrounding CCAC projects have received significant press during 2010,
especially the Burnham Street project and the Facade Improvement Program. In addition,
CCAC members have engaged the public directly at numerous open house events over the
course of the year.
3
CCAC 2010 Annual Report
The Future
The CCAC will continue its goal-setting process in early 2011. Projects certain to
carry over include the Main Street Green Street project, the Facade Improvement Program,
and the planned improvements to lower Fanno Creek Park.
In addition, the year 2011 will mark the fifth year of the urban renewal district in
Tigard. 2011, then,will prove a good time to pause and reflect upon the program's successes
and remaining challenges, and consider the future direction of downtown policies and
projects.
The CCAC looks forward to further progress in the year to come.
On behalf of the CCAC,
Alexander B. Craghead Thomas J. Murphy
Chair Vice-Chair
4
Agenda Item #5
2010 Tigard City Council Goals
On December 22, 2009, the City Council met to set its goals for 2010. These goals represent those items that the Council
feels deserve special attention in the months ahead. The City will accomplish much more than what is listed here, but we
identify these to be of particular importance to our residents.
I. Implement Comprehensive Plan
a. Complete the Transportation System Plan (TSP) and begin area plans (Tigard
Triangle, 99W Corridor, etc.)
b. Update Tree Code
c. Continue to promote and plan for 99W Light Rail
2. Implement Downtown Urban Renewal
a. Initiate developer outreach/recruitment
b. Adopt Downtown Circulation Plan
3. Strategize with Park and Recreation Advisory Board on a 2010 Parks Bond
a. Decide whether to return to ballot and, if so, when
b. Develop land acquisition strategies (potential options to purchase, etc.)
4. Advance Methods of Communication
a. External: Develop communication strategy and methods in support of City goals.
b. Internal: Support staff efforts to change the organizational culture to create a
proactive environment of exceptional people and service, promoting the values of
"respect and care," "get it done," and "do the right thing" (Strategic Clarity).
S. Support 2010 Washington County Cooperative Library Services (WCCLS) and
Washington County Public Safety Levies
Five-Year Council Goals
• Obtain Ash Street railroad crossing in downtown
• Explore 99W Urban Renewal District
• Continue to support the Legislature in addressing the financial needs of state and
local governments in Oregon
• Develop long-term financial strategy
• Start implementing plan for City facility needs
• Develop Sustainability Plan
Long Term Goals
• Continue pursuing opportunities to reduce traffic congestion
• Continue implementing Downtown Urban Renewal Plan
• Continue to monitor the Tigard/Lake Oswego Water Partnership
Tigard City Council Long Range Objectives
• Basic city services provided to citizens are cost effective and are delivered without
interruption.
• Tigard's interests in regional and statewide issues are coordinated with appropriate
agencies and jurisdictions.
• Tigard citizens are involved in the community and participate effectively.
• Programs and activities are available in the community to meet the needs of a
diverse population.
• External and internal city assets are well managed and utilized.
Agenda Item #5
Excerpt from November, 2009 CCAC Minutes Re: Suggestions for Council Goals
Important Discussion and/or Comments: The Commissioners offered the following
suggestions for Council to consider when making their list of goals for 2010:
Implement Downtown Urban Renewal
a) Continue to pursue Downtown park and plaza property acquisition.
b) Adopt the Downtown Circulation Plan as endorsed by the CCAC.
c) Continue pursuit of the Ash Street at-grade crossing.
d) Include a gateway feature in the redevelopment of the Hall/99W intersection
NOTE: After the CCAC November meeting, a majority of the Commissioners concurred in
adding the following as a recommended Council goal for 2010: Evaluate what can be done via staff
and or a consultant/contracted sub to develop and implement an active, ongoing plan to promote
Tigard Downtown (and Tigard) to all appropriate interested parties.
41 Completeness Review
for Boards, Commissions
' and Committee Records
CITY OF TIGARD
City Center Advisory Commission
Name of Board, Commission or Committee
December 8, 2010
Date of Meeting
I have verified that to the best of my knowledge, these documents are a complete copy of
the official record. I was not the original administrator for this meeting.
sV\al .�
Print Name
�. '��4L:x
Signature
Date